CORPORATE PROFILE 100% EVENT is a full service Event Design, Management and Production agency offering a multitude of Specialised Event Project Management Solutions
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CONTENTS Welcome and Accreditation................................................................................................................ 3 100% EVENT Methodology................................................................................................................. 4 100% EVENT Services......................................................................................................................... 5
• Preparation of Creative Proposals
• Your Investment
• Research and Venue Liason
• Media Design and RSVP’ing
• Travel, Accommodation and Transport
• Technical and Staging
• Catering
• Entertainment and Décor
• Merchandising
• Security and Medical
• Event Manual
• Onsite Service and Coordination
100% EVENT Events........................................................................................................................... 7
• Corporate Events
• Social Events
• Wedding and Honeymoons
• Travel Management
100% EVENT Clients........................................................................................................................... 9 100% EVENT Testimonials................................................................................................................. 10 Contact us......................................................................................................................................... 12
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VISUALISE • ORGANISE • SYNCHRONISE
ADDING PRO TO PROFESSIONAL WELCOME! 100% EVENT specialises in VISUALISING, ORGANISING and SYNCHRONISING spectacular event experiences. If you’re planning an important event, you’ll already know there’s a bewildering choice of event companies out there. If we may take a moment, allow us to suggest a number of compelling reasons you can choose 100% EVENT with complete confidence. • • •
Personal. Our “hands on” approach… is legendary. We treat every single event we produce as a “signature event”. Your production only goes ahead with our CEO, Paul Rouessart’s, personal involvement and stamp of approval. Experienced. A proven track record of over twelve years professional experience with a vast diversity of event types and clients. Qualified. We maintain memberships and adhere to the codes of conduct of globally recognised industry associations. It’s your guarantee of our structured approach and attention to detail.
We’re passionate about events. We value our clients. It shows in everything we do. So if you’re someone who appreciates personal attention and expertise as much as we do, look no further than 100% EVENT to help you make an extraordinary success of your special occasion. To Your Success!
Paul Rouessart
Paul and Team
MANAGING MEMBER
100% EVENT is proud to be B-BBEE COMPLIANT
ACCREDITATION
As part of our commitment to providing our clients with “unparalleled service excellence,” we maintain memberships and adhere to the codes of conduct of the following industry associations: ISES - The International Special Event Society (USA Since 2002)
SA HOST - A Commitment to Quality Service in South Africa (Since 2002)
SAACI - South African Association for the Conference Industry (Since 2009)
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THE SPECIAL EVENT – Hands-on One Hundred (USA since 2003)
At 100% EVENT, We Believe the ‘Smallest Details Make the Biggest Difference!’
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100% EVENT • Methodology We handle ALL aspects of an event. Because even the most creative concepts rely on a structured approach with fine attention to detail to ensure they achieve desired outcomes. From design phase, through actual production to post-event follow-up, 100% EVENT remains hands-on through it all. Here’s an overview of our proven event methodology:
• VISUALISE In this initial interactive stage, 100% EVENT, acting as consultants and drawing on our vast experience, will develop and define the strategic objective of the event, focusing on the creative, technical, operational, and financial process ensuring there is an accurate interpretation of the brief. With an in-house creative and design team, 100% EVENT is positioned to produce avant-garde, innovative event concepts that speak to the target audience. Concepts and designs will be outlined. Artwork developed. Project plans with timelines drawn up. Suppliers, location, technical requirements, entertainment, catering and hospitality, safety and security, gifting and manufacturing suggested. 100% EVENT will provide continuous reviews calibrated against the event objectives in order to keep this design phase on target.
• ORGANISE 100% EVENT considers planning the most critical component of the event management process. An initial risk assessment will be done, highlighting potential risk areas. Effective systems are then put in place to ensure all pertinent elements of the event are managed accordingly. A project plan with timelines will identify and track all key focus areas for the duration of the project. In addition, budgets are finalised, resources are allocated to the project and roles and responsibilities are defined. Partners are contracted, venues booked, transportation arranged, invitations are sent to guests, menus are finalised, entertainment is booked and the program, together with a safety and security plan, is agreed on. Constant updates are given to you, the client, at regular status meetings, ensuring you are kept informed every step of the way.
• SYNCHRONISE The 100% EVENT team consisting of an event manager, the full production team, a hospitality and logistics team as well as safety personnel will be on site to bring all of the elements together for a successful event. Load-in, set-up, sound checks, rehearsals and adjustments are made to completely satisfy your requirements. This is where our experience and attention to detail come together to deliver a flawless project.
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100% EVENT • Services We fully believe in being “hands on” – it’s our personal attention that sets us apart. So, no matter the dream, we create the reality and you retain the memory…
CHOOSE 100% EVENT FOR • • • •
Affiliation to Industry Associations Convenient Resources Current Industry Trends Exceptional Special Event Experiences
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Controlled Budgeting Creativity, Reliability, Professionalism Dedicated Client Services Network of Experienced Professionals
The 100% EVENT Team is distinguished by our ability to assimilate a brief, take cognisance of budgetary constraints, generate innovative and creative concepts and deliver a quality project while playing an active role in guiding our clients to achieving maximum impact. Client satisfaction is what matters most, and at 100% EVENT we make a point of never losing sight of this goal by providing exceptional event services…
PREPARATION OF CREATIVE PROPOSALS We will prepare a proposal based on the budget you are committed to invest in the event. The proposal will incorporate all aspects of the event production, including theme, entertainment, selected food and beverage services, venues, format, collateral, merchandising/gifting, photographers and videographers and the breakdown of your investment.
YOUR INVESTMENT Once the concept for the event has been approved, a detailed draft budget is presented for your perusal and confirmation. The budget will cover all aspects of the event and eliminate any surprises later. We will provide you with a total reconciliation on completion of your event.
RESEARCH & VENUE LIASON We are continually updated with newly opened venues, special offers and upgrades and will assist you in selecting the right venue for your needs at the right price.
MEDIA DESIGN & RSVP’ING We will design and manage your invitations and guest registrations, print menus and promotional material and ensure all deadlines are met. We can remove the RSVP process administrative burden and ensure a seamless invitation and response system by developing a guest communication plan, including event website for pre-and-post event communication. >>
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At 100% EVENT, We Believe the ‘Smallest Details Make the Biggest Difference!’
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100% EVENT • Services cont’d TRAVEL, ACCOMMODATION & TRANSPORT We are able to provide you with excellent travel services and assist with your travel, accommodation and transport needs, both locally and internationally.
TECHNICAL & STAGING We will ensure the smooth rigging and running of all technical, sound, lighting, AV and staging aspects of your event.
CATERING We can engineer the perfect menu and provide all your catering needs with flare, creativity and excellent service standards.
ENTERTAINMENT & DÈCOR In considering your specific needs, we will suggest suitable entertainment and bring alive your evening through inspired décor, design and theatrical flair.
MERCHANDISING We can recommend and source corporate and social gifts and give-aways to suit your budget requirements.
SECURITY & MEDICAL We will co-ordinate external professional security and medical assistance should your event warrant such services. We can liaise with existing facilities to ensure the maximum protection of your guests, delegates and VIP’s. All of our events have a Disaster Management Plan in place as required by law.
EVENT MANUAL We will provide you with a regular update of the Critical Time Path document – keeping you involved at all stages and with all aspects of the event planning process. On the day of the event, you will be given a Production Schedule detailing every aspect of the day. In this way we prevent any unforeseen “surprises”. We will have an event manual onsite with all local compliances and certificates to ensure a safe and legal event.
ON-SITE SERVICE & CO-ORDINATION Our personal on-site service and co-ordination will ensure your event runs smoothly and efficiently as we consistently check standards and operations. 100% EVENT CORPORATE PROFILE
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100% EVENT • Events Allow 100% EVENT to combine and carefully craft the numerous event dimensions to create and deliver a memorable impact on all the attendees. CORPORATE
EVENTS
At 100% EVENT we understand the importance of creating distinctive impressions on corporate employees, clients and customers alike. That is why we weave your corporate strategy and brand identity within every aspect of your event. Our reputation – and yours – depends on it. Corporate events include - but not limited to: •
Cocktail Receptions
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Conferences
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Customer Appreciations
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Employee Gatherings
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Event Galas
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Exhibits
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Fundraisers
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Grand Openings
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Incentive Travel
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Meetings
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Presentations
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Product Launches
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Team Building
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Trade Shows
SOCIAL EVENTS
We want your special function to be tailored to your needs. With 100% EVENT, you can expect a flawless concept that suits your individuality and style, making every aspect of the event personally yours. Social events include - but are not limited to: •
Anniversaries
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Bar/Bat Mitzvahs
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Birthday Celebrations
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Bucket List Events
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Club association events
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Destination Management
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Dinner Parties
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Engagements
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Milestone Celebrations
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Reunions
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School Leaving events
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Seasonal Events
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Showers
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Themed Events
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The 100% EVENT Team is looking forward to sharing our professionalism with you...
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100% EVENT • Events cont’d WEDDINGS
& HONEYMOONS
Whether you need assistance with co-coordinating your wedding day, or full planning down to the finest detail, trust the 100% EVENT Team with complete confidence to take care of your once-in-a-lifetime dream. Wedding and Honeymoon Designs include: •
“Day of Wedding” coordination For a worry-free wedding day. ‘Live your dream’ and let us preserve the memories.
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“A Month before Wedding” Coordination For the couple who want to be involved, but may not have the time to cover every detail... Let us help you plan a stress-free and unforgettable day.
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“Full Coordination” Wedding Service For the couple who want peace of mind, leave it to the 100% EVENT Team. Your dream becomes a reality when we work side-by-side with you from day one to ensure schedules are met and all your expectations are exceeded.
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“You Decide” Our experienced 100% EVENT Team prepares a custom proposal for your event that includes products and services that match your requirements and budget. We stay connected with you on the day of your big event to ensure it’s a stunning success.
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“Infinity & Beyond” - DESTINATION WEDDINGS & HONEYMOONS. We plan every detail of your unique experience in a unique destination. TRAVEL
MANAGEMENT
100% EVENT offer professional, efficient, cost-effective travel management services for corporate, social, group and event travel planning as well as professional sports travel to local and international destinations of choice. We offer all the services that you would expect encompassing not only the booking of all your travel needs; flights, accommodation and car hire, but treating each client individually we are able to offer a unique travel solution that is right for you.
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100% EVENT • Clients The 100% EVENT Team has a shared history of experience in business, with the key role players having developed a close-working relationship rooted in a collective culture of service and commitment to success. Our client base includes professional bodies, associations and blue chip corporations that rank amongst the most desired in the industry, both locally and internationally. Some of the most recent include:
VIP EVENT CLIENTS • • • • • • • • • • • •
The British Consulate (VIP reception in the presence of Prince Andrew, HRH The Duke of York) The Foundation for Tolerance (Fran Dresher “The Nanny” - Gala Dinner) The Worlds Veterans Federation 24th General Assembly (in the presence of Mr Thabo Mbeki) Independent Complaints Directorate (Gala dinner in the presence of Mr Jacob Zuma and Mr Michael Lake - Ambassador to the EU commission) SARS - South African Revenue Services (Gala dinner for Mr Trevor Manuel) J P Morgan (whiskey and cigar dinner for Mr Tito Mbeweni) City of Tshwane (Cocktail reception for Local Economic Development in the presence of Ms Kgomotso Mohlala) Department of Health (Gala Dinner in the presence of Ms Msimang) City of Tshwane (Cocktail reception for Local Economic Development in the presence of Ms Kgomotso Mohlala) SABC Technical Awards (Gala Dinner in the presence of Mr Mosibudi Mangena, Ms Ivy Matspep-Casaburrie, Mr Roy Padayachie and Mr Peter Matlare) ABSA South African Rugby (Awards Dinner for the Player of the Year) Sunday Times Top 100 Companies (Awards Dinner for Corporate Social Investment Leadership, Top Companies, Top Business Leader of the Year and Life Time Achievement Award in the presence of Ms Phylicia Oppelt and Mr Cyril Ramaphosa)
SOME PRESTIGE CLIENTS
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At 100% EVENT, We Believe the ‘Smallest Details Make the Biggest Difference!’
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100% EVENT • Testimonials Included here are a few Client Testimonials. Visit our website for more or contact us for a full list of contactable references … Absolutely Stunning “Thank you so, so much for last night! The hall looked absolutely stunning. I was amazed at the transformation that took place in front of my eyes! I’ve been getting calls and e-mails all morning, complimenting us on a job well done – we couldn’t have done it without you – a big THANK YOU …” Sheraton Hotel Group Fantastic “Fantastic is all I can say. It really gives me so much pleasure to have someone like you, I can literally leave everything in your hands - you sure blow me away with your ideas. I can only imagine how future proposals will look when they are done...” Samsung Mobile Hard to beat “It is hard to find the words to express how impressed we all were with the outstanding job that you did in organising our dinner dance! Every little detail was so carefully planned and set out and your incredible hard work and dedication was appreciated by each one of us. You have set a high standard which will be hard to beat! Thank you for a job well done....” Crawford College Invaluable “The Tomorrow Trust would like to take this opportunity to thank you for your absolutely amazing support during Dr Bill Dorfman’s visit to South Africa. Dr Dorfman came to South Africa with the sole purpose of raising awareness and funds for the work of the Tomorrow Trust and we are very pleased to be able to say that his trip was a resounding success and would not have been possible without the support of you and your team. Your generous support throughout all spheres of his trip was invaluable in making the event such a success and for that we are so grateful. It is only through partnerships such as these that we are able to make an impact on the lives of our students and hopefully increase our reach in the future. Thank you again for your continued support of our work and we are looking forward to working with you in the future and strengthening our partnership”. Kim Feinberg, CEO & Founder, The Tomorrow Trust
You Excelled “A very big thank you for the outstanding event you arranged for us last night. As always you excelled!!! …” Air France and KLM You Never Fail Us “Once again a big thank you to you and your team for helping make our event a success – you never fail us...” Nestle
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An Amazing Treat “Every year we wait with baited breath to see what enticements, temptations and attractions you have in store for us. Every year I think this is it – but year after year you pull one out of the hat and give us an amazing treat…I cannot thank you enough for the effort and work you put into the planning and execution of our events”. Deon Visser An Awesome Team “What an awesome team you are! Thank you very much for all your efforts today. It was an outstanding event, and one which people will remember for a long time! I am delighted to add that I had fantastic feedback from many. So well done for an amazing job! The event was unforgettable. Sincere thanks again for going above and beyond…” Whirlpool
Beautiful & So Right “We just wanted to let you know that we were blown away by the beauty that you created for our celebration. Your attention to detail, your talent in knowing what will suit the occasion and your eye for beauty were all reflected in the exquisite settings you created. Everything was just so beautiful and so right. Thank you so much for the time and trouble you took to turn our luncheon into an elegant and memorable event. Thank you, thank you, thank you…” Cedric and Erna Van Duyn Created Our Dream “Your excellent service with brilliant ideas created our dream wedding… it couldn’t have been more perfect! We received many comments from various people saying that this was the best wedding they had ever attended. Thanks to you…” Mark and Nicole Cantamessa
Elegant & Stylish “I just want to thank you for everything! The venue looked so elegant and stylish! Thanks, too, for all your help. I appreciate it so much. I look forward to making use of your services in future!” Nicolene Labuschagne Exceptional “I must say that your service and the manner in which you do things are exceptional, it is very rare nowadays to find such good, professional and efficient service, and it certainly gives me the confidence to use you for our events. Well done!” Head of Public Training, IIR BV
Superbly Organised “Thank you for such a lovely function! It was superbly organised and everyone we dealt with was truly super. Please pass on our congrats and appreciation to all involved…” Jeremy and Jacque Mansfield
Maintain the Highest Standard “Once again you have produced the goods! Thank you for all that you do to maintain the highest standard possible. I know it requires many hours of planning and stress, but it is worth it and it was greatly appreciated...” Engen
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100% EVENT thanks all our loyal clients for the opportunity of contributing to the success of your Special Events
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The 100% EVENT Team welcome your enquiry and look forward to making your event an occasion to remember.
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COMPANY REGISTRATION # 2003/088310/23 VAT REGISTRATION # 47 902 10217 % +27 (0) 11 791-4466 | % +27 (0) 81 266 2661/2/3 | 6 +27 (0)86 658 6536 | ; events@100percentevent.com ) Suite 40, Pvt Bag X4005, Ferndale, 2160 | : www.100percentevent.com Join us on Social Networks 100percentevent @100percentevent 100% Event
‘You see things as they are and ask “Why?”, 100% EVENT see things as they never were and ask “Why Not?”!’