Directors Access to Records

DIRECTORS’ ACCESS TO RECORDS

1. All sitting Directors shall have unfettered access to all records of the Association, with the exception of: a. Employee personnel records to the extent that the records contain personal information such as date of birth, marital status, participation in benefit programs and similar matters; those portions of the records that relate to job duties, compensation, discipline, awards, prior employment and qualifications, and similar matters are not exempt from release; b. Employee medical records unless those records pertain to an on-the-job injury or to an employee’s fitness for employment; or c. Any portion of Association records that contain personal information concerning Members and which is typically restricted under Federal or state statutes such as social security numbers, driver’s license numbers, credit card numbers and similar personally identifying information.

2. A Director need only affirm to the CSA Office that the Director (a) is a sitting Director and (b) wants to review records of the Association. The Director may, but need not, specifically identify the records to be reviewed as an aid to the inquiry. The Director may, but need not, indicate the reason for requesting to review records. The Director may request to review records on site, to receive copies of records, to receive electronic copies of records, or any combination of these methods of review.

3. A Director’s initial request to review records will normally flow through the CSA Manager or the CSA Manager’s designee. Access to the requested records will be provided in the most expeditious manner possible, normally directly from a CSA staff member to the Director.

4. The Board, by majority vote at a regular CSA Board Meeting, may deny or limit access to records by a specific Director if the Board determines that the Director in question has a conflict-of-interest in requesting certain records or if the Board determines that the Director in question has a nefarious purpose in requesting certain records.

5. Directors’ access to records of the Association may be further limited by changes in the

Florida Statutes or by applicable Florida court decisions.

6. This rule shall in no way limit the rights a Director might otherwise have as a Member under the “Inspection and Copying of CSA Official Records” rule.