Mervinskiy 516

Page 99

DPIA Google G Suite Enterprise for SLM Rijk | 9 July 2020, with update 12 February 2021

6.

Interests in the data processing This section outlines the different interests of Google and Dutch government organisations in the use of G Suite Enterprise. The interests of the Dutch government organisations may align with the interests of their employees, but this is not always the case. This section does not include an analysis of the fundamental data protection rights and interests of employees as data subjects. How their rights relate to the interests of Google and the Dutch government organisations is analysed in part B of this DPIA.

6.1

Interests of the Dutch government organisations Dutch government organisations have security, efficiency and compliance reasons to use cloud productivity software such as G Suite Enterprise. The G Suite Enterprise services offer functionality that allow end users to jointly and simultaneously access and work on files and documents that are stored in Google’s cloud. The use of a cloud environment makes it easier for end users to share information with each other instead of distributing copies, such as attachments to an email. Similarly, file sharing is easier and safer with Drive. Many organisations still share files via network drives for document storage or via local storage servers. In practice, employees increasingly share information via consumer versions of cloud products because existing solutions with network drives and local storage are not sufficient. Many people use, for example, Dropbox or WeTransfer to share files. This can result in a parallel network that the government organisations cannot manage. It is a well-known IT problem to properly organise and manage the access authorisations for the network drives. If end users have access to documentation to which they should not have access based on their role, this results in multiple security and privacy risks. In contrast to the network drives, Google offers transparency and controls about the rights that have been granted for access to the information with a number of features such as the Google Drive Access checker, Data Loss Prevention, Access Transparency, G Suite Security Center, Admin Audit and Reports, and Shared Drives. These tools also allow end users or admins, depending on the application, to see who has access to what information. Government organisations also have a strong interest in providing reliable, always working, well integrated and location independent productivity tools to their employees. Well-functioning for the Dutch government also means that the software has to be accessible on different kinds of devices, and from different locations. The ability for employees to seamlessly work at home through for example collaboration tools like Google+, Groups for Business and Hangout, is more urgent than ever since the outbreak of the COVID-19 pandemic. The use of the webbased G Suite services may allow government organisations to cut back spending on the maintenance of desktops in offices, and potentially switch to the use of Chromebooks. Because G Suite is widely used by consumers, government employees may also require less IT support because they are already accustomed with the G Suite services Additionally, the ability to access log data about end user behaviour through the many different audit logs in G Suite Enterprise is essential for government organisations to comply with their own obligations as data controllers to detect security incidents. By using log files such as the Drive and the Login audit logs the administrators can access data about end users' sign-in attempts and access to personal data in files stored in Drive. This information is necessary to detect and mitigate possible security incidents and data breaches.

p. 91/162


Turn static files into dynamic content formats.

Create a flipbook

Articles inside

Conclusions

2min
page 170

17.4 Google measures 12 February 2021

19min
pages 161-169

16.3 Summary of risks

2min
pages 155-156

16.2 Assessment of Risks

36min
pages 142-154

15.7 Right to file a complaint

0
page 139

15.3 Right to access

5min
pages 136-137

14.3 Assessment of the subsidiarity

2min
page 134

14.1 The principle of proportionality

2min
page 130

14.2 Assessment of the proportionality

8min
pages 131-133

12.1 Transfer of special, sensitive, secret and confidential data to the USA

5min
pages 128-129

11.3 Google’s own legitimate business purposes

5min
pages 126-127

all Diagnostic Data

5min
pages 124-125

Services

22min
pages 116-123

Part B. Lawfulness of the data processing

2min
page 115

8.1 Anonymisation

15min
pages 106-111

6.3 Joint interests

11min
pages 101-105

6.2 Interests of Google

2min
page 100

6.1 Interests of the Dutch government organisations

2min
page 99

5.2 Data processor

5min
pages 88-89

5.3 Data controller

18min
pages 90-96

5.4 Joint controllers

5min
pages 97-98

4.4 Specific purposes Chrome OS and the Chrome browser

2min
page 86

5.1 Definitions

2min
page 87

4.3 Purposes Additional Services and Google Account, when not used in a Core Service

8min
pages 83-85

4.2 Purposes Google

13min
pages 77-82

4.1 Purposes government organisations

2min
page 76

2.5 Types of personal data and data subjects

7min
pages 60-62

3.2 Privacy controls administrators

7min
pages 70-75

3.1 Privacy controls G Suite account for end users

9min
pages 63-69

2.3 Outgoing traffic analysis

8min
pages 52-55

2.4 Results access requests

10min
pages 56-59

2.2 Diagnostic Data

7min
pages 47-51

Related services that may send Customer Data to Google, such as the Feedback form and the Enhanced Spellchecker in the Chrome browser.

4min
pages 13-15

2.1 Definitions of different types of personal data

7min
pages 44-46

Part A. Description of the data processing

0
page 25

The enrolment framework for G Suite Enterprise

2min
pages 42-43

G Suite Core Services, Google Account, Support Services, Additional Services, and Other related services

23min
pages 28-41

Functional Data

2min
page 27

Introduction

7min
pages 16-18

1 Legal framework and contractual arrangements between government organisations and

4min
pages 23-24
Issuu converts static files into: digital portfolios, online yearbooks, online catalogs, digital photo albums and more. Sign up and create your flipbook.