Conferences UK Meeting Guide 2018, South of England

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MEETINGS GUIDE 2018

THE DESKTOP BIBLE FOR CONFERENCE ORGANISERS

SOUTH OF ENGLAND

For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk

We’ll help find you the venue that’s right for you at the best possible price.

WELCOME We produce the Meeting Guide to enable events and meetings planners to gain access to information from a large cross section of venues around the UK. It serves as an easy first port of call for businesses when they need help in finding a space. Whether you are searching for a large event venue for a huge audience or a small meeting space for a couple of colleagues, this guide will help you in your search for the perfect venue.

SIMON THOMPSON MANAGING DIRECTOR

When founding Conferences UK over a decade ago I hoped to ease the connection and contact routes between the venues themselves and the organisers of the events and meetings. You can still pick up the phone, call 0845 351 9917, and our team of experts will find you a suitable place to meet at no cost just as you could when the agency was first set up in 2005. If you still wish for more information after looking through the guide feel free to give our experts a call and ask us about the venues. The meeting and events industry is continually changing as technology and society advances and consequently people look at different factors when organising events, conferences and meetings. This guide acknowledges the need for events to be tailored more to the needs and wants of the attendees themselves and genuinely capture their interests in order to stimulate productive outcomes. Moreover, by embracing new technologies both the organising of events and the events themselves can run much more smoothly. Our Guide should serve as a ‘desktop bible’ for any venue searches you make. However, it is much more than that as it also gives pointers on how to make your meetings more innovative and also looks at the roles of PAs in businesses and what makes them stand out. We also have additional features on meeting disasters and how to avoid them and an introduction to our team which allows you to put a face to a name, especially if you wish to call up to have further help in finding the perfect space. I hope you enjoy our guide and as ever I would be delighted to hear from you personally if you have any comments or suggestions.

INTRODUCTION 1

6 WAYS TO AVOID A MEETING DISASTER PICK THE PERFECT SPACE

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PLAN!

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KNOW WHEN TO SWITCH IT UP

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To make sure your meeting or event is a success you need to pick the right venue. This means it has to be appropriately sized for the amount of people in attendance. There’s nothing worse than an overcrowded or under crowded meeting room which leaves people feeling lost in a sea of chairs or claustrophobic with no space to move. Turning up early and checking the layout is the number one way to avoid this. Also be sure to have a clear idea on numbers and, especially if it’s a big event, make sure to receive RSVPs in one form or another. The venue must also be right in terms of its aesthetic and atmosphere. An interesting room can go a long way in keeping attendees engaged and inspired. However a top concern should always be whether the room or venue is suitable for the meeting you are having. If you are not sure, speak to the experts: conferences UK will help you find the perfect meeting space for free! Just call 0800 078 9585.

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It has been said time and time again but remains the key to a successful meeting: have a clear plan and agenda. A concise and clear plan is fundamental and can help in avoiding most other meeting disasters. It is good for this to include an introduction to the structure of the meeting itself. If this is a regular meeting it might be a good idea to switch up the order of the day to stop it feeling monotonous. If a structure is given to all those in the meeting and agreed upon at the start it means everyone is aware and consenting. Then everyone can be responsible for keeping the meeting on track. A rambling meeting with a lack of a clear purpose is one way to ensure your attendees get distracted and are unmotivated. This also ties in with timing. Make sure meetings are not started late and warn others the meeting will not be postponed for them if they are not punctual.

While a clear plan is essential, it is also important to allow for adaptation. This means that if interesting tangents are taken in conversation do not immediately cut them off but instead make sure they stay relevant to the overall objective. This keeps the flow of the meeting stimulating but still appropriate. Good time management and planning can allow for this as it will allow for change and will not be rigid. Also if the original agenda was not working it makes for a better use of time to recognise this and be confident enough to make a change. However it should always keep the philosophy ‘discussion not digression’ in mind alongside the meeting objective.

It’s easy for a meeting to go wrong and most people have a nightmare meeting experience to share. Bad meetings are detrimental for any business for a host of reasons, from wasting money to knocking morale. We’ve looked into the main ways meetings tend to turn into disasters and how these disasters can be avoided.

KEEP IT SHORT

ENGAGE AND MOTIVATE

KEEP EVERYONE IN THE LOOP

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Another common error made continually in meetings and conferences is not thinking about the length. Commitment to keep focus, along with good preparation, are usually enough to keep a meeting concise and prevent those in attendance from losing focus. It is important to only add relevant content and not just add information for the sake of it. If people do not know why they are there and are overwhelmed by too much information then they will be left tired and unfocused. If it is unavoidable and the meeting must be long, acknowledge this and add breaks into the agenda. Have a list of discussion topics you wish to cover in the meeting in order to use the time effectively. A short meeting not only benefits those involved but is also much cheaper to execute.

An inspiring speaker is also a key way in which to make your event a success. This encompasses many different aspects from being a good orator to knowing what tools to use. It is always a good idea to introduce yourself to the audience, unless of course everyone knows each other! Overreliance on PowerPoint is also a common way of disengaging attendees. Overloaded slides can be enough to stop someone paying attention. Furthermore, as technology advances there are new ways of getting information to those who need it. This is not to say a PowerPoint cannot be used effectively but it is important to use it primarily for a useful summary or for facts and graphs. Also to be a good speaker it is important to respect other attendees and not speak down to or over others. Interruptions and using overruling vetoes are both ways of alienating the people you are speaking to and not making them feel valued.

Having well prepared attendees will make the meeting much smoother and more fruitful. Make sure they have information that is needed prior to the event so that they can make valid contributions and know the agenda. It will make those attending the meeting more likely to feel actively involved and able to make valid contributions. It is important to only send out essential information and not send out ridiculously long documents as this may put people off reading it all. The documents should be related back to the meeting agenda or made obvious how it is relevant so that attendees are not left confused about the purpose of the meeting. They should prepare not confuse the attendees. In the meetings themselves everyone should also be kept involved. One person should not dominate the whole discussion and let the others fade into the background. Make it clear that you want everyone’s participation and input and ask others to get involved if needed. A simple ‘round-robin’ technique (going round the room for ideas or opinions) is a good way of ensuring no one slipping under the radar.

HINTS AND TIPS 3

Everything CORPORATE

Conferences don’t have to be boring‌ Here at Eden Hotel Collection, we boast a range of eight luxury hotels, each with their own individual character. So you can leave the roundtable behind and head out on horseback or even give geese herding a try.

Mallory Court Country House and Spa Leamington Spa, Warwickshire, CV33 9QB T: 01926 330214

Buckland Tout-Saints Kingsbridge, Devon, TQ7 2DS T: 01548 853055

Introducing the Eden Hotel Collection | www.edenhotelcollection.com

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The Kings Hotel Chipping Campden, Gloucestershire, GL55 6AW T: 01386 840256

The Arden Hotel Stratford-upon-Avon, Warwickshire, CV37 6BA T: 01789 298682

Brockencote Hall Chaddesley Corbett, Worcestershire, DY10 4PY T: 01562 777876

The Greenway Hotel & Spa Shurdington, Cheltenham, GL51 4UG T: 01242 862352

The Mount Somerset Hotel & Spa Taunton, Somerset, TA3 5NB T: 01823 442500

Bovey Castle North Bovey, Devon, TQ13 8RE T: 01647 445000

Introducing the Eden Hotel Collection | www.edenhotelcollection.com

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TOP TIPS FROM THE EXPERTS HAVE A CLEAR OBJECTIVE “The most important piece of advice we would give is to do your research. Create a clear vision of what you are looking to achieve from your event, and write a list of pros and cons for every aspect of the day, but be ready to compromise to get the right venue for you.” The Monastery Manchester “When choosing a suitable venue have clear expectations of what you want to achieve from the meeting or event. The quality of the experience you want the delegates/guests to have and make this clear to the venue from the start so you can ensure the experience is unique.” The Birmingham Repertory Theatre “Have a clear objective of what you want to achieve from your event” Coombe Abbey Hotel “To understand your objectives – what are you trying to achieve with this event, and spatial awareness – we recommend any event organiser visits the venue in advance to understand room capacities; layout preferences of the rooms and geography of the building. We do hand out our 10 step guide to planning a successful event to all event organisers.” Saïd Business School “The most important piece of advice would be to think carefully about what you want to achieve. Start with a clear goal in mind (even though this might shift slightly during course of planning process). Ask yourself how you want delegates/guests to feel when they leave and what you want them to take away from the event.” Ascot Racecourse

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USE THE HELP PROVIDED “Make sure the client has all the information when they make the initial enquiry/call.” Daresbury Park Hotel “Have confidence in and take advice from your venue correspondent. Their staff know the possibilities and limitations of the venue and can be a real mine of information which is invaluable in taking some of the stress out of the organisation.” Greetham Valley “Make sure that you have a good understanding of your event and have an open communication with the venue” The Royal Society “Think outside the box. Make your event like no other – ultimately, that’s what will make a lasting impression on your visitors and keep them coming back. Utilise the experts. When it comes to AV it is best to use the professionals. Giving a presentation or a speech can be stressful so we always advise using our friends at Peachy Event Services to run larger conferences ensuring a smooth delivery and good impression.” Lincolnshire Showground

Venues spend day in and day out throwing events of all shapes and sizes so they have a great insight as to what makes an event a real success. We’ve compiled some of their top tips and helpful advice about hosting effective and inspiring events, meetings and conferences.

PLANNING AND DETAIL “Make sure you pay attention to detail and that the information that you pass to the hotel is all accurate.” Mercure Peebles Barony Castle “Start organising earlier than you think; trying to collect information from delegates about requirements, or about exhibitor needs, can take a lot longer than you expect- even if you already expect it to take a long time. This makes life easier for you and you’ll be the best friend of your venue contact for it.” The Kia Oval “Think of location – to commence promptly ensure all attendees will be able to locate the property easily by all modes of transport – train, car, coach, bus and by foot and ensure that the event space is ample in size to allow the attendees to move freely around the room so they are at ease and made to feel comfortable.” Novotel Bristol Centre

“Although this seems like a bit of a no-brainer, always remember to think about your key requirements before contacting a venue – how many anticipated guests, what style of event, preferred date and timings. Venues will then be able to assess quickly if it is something they can do and limit any disappointment.” St Martin-in-the-Fields

“Properly research the options available and understand their own event and its purpose in order to find the suitable venue.” Novotel Sheffield Centre “If I had to choose just one piece of advice I would have to say, be open minded when looking for a venue and don’t always go for the obvious. Do your research and try something different, even if it means escaping the hustle and bustle of the city.” New Forest Hotels

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m ac d o n a l d h ot e l s & r e s o rt s

M ACDONA LD MEETINGS WE MAK E TIME FOR YOUR BUSINESS Macdonald Hotels & Resorts are in the precise and exacting business of making time for you. We know you have relatively little of it and so much to do in it. Which is why we’ve created five simple promises to you and your business.

ACCOUNT MANAGEMENT

PRODUCT EXPERIENCE

ENQUIRY & CONVERSION

TO THE DIRECT BOOKER We promise you will be treated as an individual and your priorities taken care of.

TO THE DIRECT BOOKER We promise you will have product experts to make the best personal recommendation for you.

TO THE DIRECT BOOKER We promise to value your business by offering you a customised proposal at a time that suits you.

TO THE AGENT We promise you will have a nominated account manager and a dedicated booking consultant to deliver a seamless service for you.

TO THE AGENT We promise to give you the tools to easily educate your team on our product.

SERVICE DELIVERY

POST-EVENT & FOLLOW-UP

TO THE DIRECT BOOKER We promise to deliver the experience you want with connectivity as a given.

TO THE DIRECT BOOKER We promise to genuinely thank you so that you’ll always want to return.

TO THE AGENT We promise to deliver the experience your client wants with connectivity as a given.

TO THE AGENT We promise to reward you so that you will want to work with us time and time again.

TO THE AGENT We promise to respond to your enquiry within 30 minutes, with the best rate first time, every time.

CONTACT OUR ConferenCe DireCt team TODAY ON 0344 879 9192 OR EMAIL ConferenCe@ maCDonalD-hotels. Co.uk

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m ac d o n a l d h ot e l s & r e s o rt s meetings@

Macdonald Norwood Hall Hotel, Aberdeen Macdonald Holyrood Hotel, Edinburgh Macdonald Houstoun House, Edinburgh West Macdonald Linden Hall Golf & Country Club, Northumberland Macdonald Tickled Trout Hotel, Preston Macdonald Kilhey Court, Wigan Macdonald New Blossoms Hotel, Chester Macdonald Hill Valley Hotel, Golf & Spa, Shropshire Macdonald Portal Hotel, Golf & Spa, near Chester Macdonald Craxton Wood Hotel & Spa, near Chester Macdonald Manchester Hotel & Spa, Manchester Macdonald Alveston Manor Hotel, Stratford-upon-Avon Macdonald Burlington Hotel, Birmingham Macdonald Berystede Hotel & Spa, Ascot Macdonald Windsor Hotel, Windsor Macdonald Compleat Angler, Marlow Macdonald Botley Park Hotel & Spa, Southampton

INCENTIVES@ Macdonald Aviemore Resort, Aviemore Macdonald Loch Rannoch Hotel, Kinloch Rannoch Macdonald Pittodrie House, near Aberdeen Macdonald Rusacks Hotel, St Andrews Macdonald Forest Hills Hotel & Spa, Aberfoyle Macdonald Marine Hotel & Spa, North Berwick Macdonald Leeming House, Ullswater Macdonald Old England Hotel & Spa, Windermere Macdonald Randolph Hotel, Oxford Macdonald Bear Hotel, Woodstock Macdonald Frimley Hall Hotel & Spa, Camberley Macdonald Windsor Hotel, Windsor Macdonald Compleat Angler, Marlow Macdonald Bath Spa Hotel, Bath Macdonald Kinsale Hotel & Spa, Kinsale, Ireland

IRELAND KINSALE

CORK

CONFERENCES@ & EVENTS/EXHIBITIONS@ Macdonald Drumossie Hotel, Inverness Macdonald Aviemore Resort, Aviemore Macdonald Crutherland House, Glasgow South Macdonald Inchyra Hotel & Spa, near Stirling Macdonald Cardrona Hotel, Golf & Spa, Peebles Gisborough Hall Hotel, North Yorkshire Macdonald Kilhey Court, Wigan Macdonald Portal Hotel, Golf & Spa, near Chester Macdonald Craxton Wood Hotel & Spa, near Chester Macdonald Manchester Hotel & Spa, Manchester Macdonald Ansty Hall, near Coventry Macdonald Burlington Hotel, Birmingham Macdonald Randolph Hotel, Oxford Macdonald Frimley Hall Hotel & Spa, Camberley Macdonald Berystede Hotel & Spa, Ascot Macdonald Botley Park Hotel & Spa, Southampton

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INNOVATIVE MEETING IDEAS STAY TECH-SAVVY In the modern world it seems that technology touches every part of day-to-day life and we have become accustomed to information feeling personalised specifically to us. You only have to look as far as social media or advertising for this to be evident. Consequently we feel that in 2018 data science and analysis will be the key factor in keeping meetings and conferences innovative and current. This is due to the fact it ties in with many technological trends which have been emerging and also because these call for greater and more effective tailoring towards the clients. Developments within second screen technology allow data to be collected and analysed in meetings themselves. Second screen has three basic criteria: connectivity, app functionality and the possession of a screen. So nowadays these can be used in many ways in meetings from polling and surveys to virtual Q & A’s. It also allows attendees to have an input regardless of the size of the meeting and if they are the speaker or not.

360˚

IMMERSIVE EXPERIENCES INTERNET OF THINGS One way we can see this happening is through what is known as the ‘Internet of Things’. Any device that is able to connect and disconnect to the internet comes under this category but it is increasingly being used to define objects that can ‘talk’ to each other. This seems to be applying to more and more devices. However for businesses this means that, when they hold events or meetings, technology can be used to enhance the client’s experience. For instance, sensors and cameras can be linked to the internet and used to notify the location when VIP’s enter the building therefore meaning the hospitality and professionalism can be kept to the highest standard. Another common use of these types of device is how it can be used to maintain a comfortable environment in which to work effectively. For instance sensors can be installed which regulate themselves by adjusting the heating and lighting depending on the room conditions. This can give greater control to those hiring the rooms as they can then predetermine the conditions depending on their individual wants and needs.

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Virtual reality is another growing trend among businesses especially when hosting meetings and conferences. This has been a trend which has been acknowledged the past few years and is slowly being implemented on a more broad scale. However, it seems to be a trend which has still got a lot of room to develop as it is only implemented in a few instances. The ease of access to technology which can generate 360 imagery and augmented reality means these will be key ways in which meetings will be made more dynamic in the up and coming years. It also is a versatile device which can be utilised by a range of businesses as VR can include a variety of options such as virtual tours, architecture design ideas, site selection, new ways of prototyping and helping people decide on meeting spaces. Livestreaming also seems to be progressively becoming a larger feature in events and businesses generally and also ties in with VR. People are able to come together virtually through the use of livestreaming and work on projects together.

New trends concerning how meetings and conferences are being held, organised and attended continue to emerge as the years go on. With new generations and technology making waves in the business world, events must also adapt and change. Here we look at a few ways your events can be kept current and stimulating regardless of its size

LESSEN THE WORKLOAD BY USING CHATBOTS Chatbots are another way in which the growth of technology and the internet are being used. It does seem that the future of artificial intelligence is in conversation and chatbots cultivate this in a very practical way. The use of voice recognition is rapidly becoming a greater and greater feature of modern day life. It means that people who are constantly on the move and busy are able to work and gather information more effectively as they can simply talk into a device. It also means menial, timeconsuming jobs will become almost obsolete and consequently will be able to focus their attention on the more challenging aspects of business. For instance, scheduling meetings can now be done by an administrative bot called X.ai. This app means that simply by forwarding a meeting request email to the bot the meeting will get arranged by X.ai to email back and forth with the client in your place. Bots such as these will hopefully allow for the streamlining of many businesses as it can make processes such as booking events, transport and congregating people for a meeting easier and more effective. While it is not a new phenomenon, having been around in rudimentary forms since the 60s, it is in 2017 that is going to really take off and become an integral part of business.

THE ‘WHY’ OF MEETINGS Another trend for 2018 will be answering the ‘why’ of meetings. This is the idea that as businesses have increasing numbers of Millennials entering the workplace there has been a tendency to tarnish them with the same brush. Therefore this means meetings and conference need to start customising their events in order to entice people in a more unique and personal way. It’s all about answering the question ‘why is this meeting important for me?’ Capturing the audience’s attention and making them feel like a priority will also lead to more productive and interactive meetings as they have an active desire to be there. A one size fits all approach is no longer going to work. This can also be achieved somewhat by finding a niche selling point and offering a genuine culture of inclusivity. The myth that millennials do not value face to face interaction seem to be just that – a myth. If everything feels generalised and impersonal it will deter people. The exponential growth of technology in business means that people are feeling more connected to devices and disconnected from other people. Therefore a lot of clients are looking for more rounded experiences in order to allow for more interaction and team building. This is clear by the rise of business ‘festivals’ around the globe. These show the combination of business and creativity in order to keep attendees interested and to add different dynamics to the meeting itself. In another way this can also be seen by the increasing use of traditionally music venues to host conferences and meetings as it adds another element to the meeting as performances can be held again to keep attendees attentive. Furthermore, companies are increasingly trying to use social media as a way of connecting people and enhancing face to face interaction. There are now new sites and apps that businesses use which can be used to virtually link people up and arrange real life meet up points and interaction sites. This location can then act as a real life ‘newsfeed’ and also a point of convergence.

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M an chester City C entre

Only a stone’s throw from Manchester’s most exclusive shopping areas, restaurants and theatres, Great John Street oozes individuality in design and experience. Originally a Victorian school house, it has been transformed into a luxury townhouse hotel with several areas that are available for meetings and conferences. Tel: 0161 831 3211 Email: RuthPollitt@eclectichotels.com

Formally an Italian renaissance building, this ‘baby grand’ hotel has a range of meeting spaces; The Mezzanine Lounge, First floor Work & Social Hubs, Sixth floor South Terrace and Lounge (with incomparable views across Manchester), makes this unique venue a desirable, flexible space for a small intimate meeting to a large conference for up to 150. Tel: 0161 667 0707 Email: RFoster@eclectichotels.com

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Also in Didsbury, Eleven Didsbury Park is an exclusive Victorian townhouse and a statement of eclectic design. Located just 15 minutes drive from Manchester airport and city centre, it is the perfect relaxing alternative to the hustle and bustle of airport hotels and city centre. All or part of the hotel can be hired exclusively. Tel: 0161 448 7711 Email: EGill@eclectichotels.com

Dids b u ry - So u th Manchest er

Didsbury House is a luxury Victorian townhouse, located in the leafy suburb of Didsbury. Two meeting rooms are available; The Boardroom: For up to 20 people and The Den: For meetings up to 10 people, with glass double doors opening up to the outdoor terrace. Tel: 0161 448 2200 Email: EGill@eclectichotels.com

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For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk

We’ll help find you the venue that’s right for you at the best possible price.

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PROBLEMS AND PITFALLS Many of the issues event planners may find themselves encountering can be avoidable. Our venue experts highlight the common problems that can occur and offer their specialist insight on how best to avoid them.

“One of the most common mistakes we see is dinner organisers not having a seating plan, although free seating is great for some events this adds additional time to service and often results in the program being pushed back.” The Monastery Manchester “To allow refreshments to be served in the meeting room – this causes clutter, spillage, untidiness and often a distraction – it is always better to have a break away from the event space as this gives the attendees time to relax/mingle with their colleagues and reflect on the meeting so far.” Novotel Bristol Centre “Making assumptions.” The Royal Society

“Not being prepared with the key information to brief the venue so they can deliver and presuming things instead of confirming.” The Birmingham Repertory Theatre “Overcoming time scales. An ideal lead time is typically one month prior to an event. This is when the organiser should start to send over information including dietary requirements, disability access, registration information and any materials to be included.” Saïd Business School “Choosing a venue on price rather than on the quality and suitability of the venue to ensure the event objective is achieved.” Coombe Abbey Hotel

“Not having a clear idea on the budget from the outset. Too many clients assume that their event can happen on a really limited budget, especially in the heart of a city like London. Not to say that there is never a chance for a deal; just to be more realistic when thinking not only the events location, but guest numbers and catering that’s required.” St Martin-in-the-Fields

“Have a contingency plan. It doesn’t matter how well an event is planned, it is always worth having a plan B, especially if your event is weather dependent. We host more than 300 events a year, and a proportion of those are outside. We always advise to have some indoor space too, or cover to keep your visitors happy. Stay calm! There is always one thing that doesn’t quite go to plan or changes at the last minute..” Lincolnshire Showground

“Offer a unique destination for your event so you can leave a lasting impression on your delegates. Choose a venue that will stay firm in their memory and more importantly firmly entrench the messages that you deliver on the day into their minds for a longer period of time.” Manchester City Football Club

“Not having a clear vision or goal at the outset. Another common mistake is involving too many people from the organisation – each with their own thoughts and ideas which results in an event which is designed by committee. A classic case of: ‘too many cooks spoil the broth’!” Ascot Racecourse

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London We are here

02380 286216 | www.newforesthotels.co.uk conferences@newforesthotels.co.uk

Bartley Lodge Hotel

Forest Lodge Hotel

Set in an impressive eight acres of grounds with a meandering driveway, our elegant Grade II listed former hunting lodge oozes charm, character and personality. Complete with chandeliers and direct access to our gorgeous terrace and grounds, the grandeur of our 18th century oak-panelled Baronial Hall is quite simply spectacular for hosting corporate events. Our beautiful high-ceilinged Wedgewood Blue Crystal Restaurant is also just as grand as it sounds offering delegates award-winning food and exceptional service.

Formerly a Georgian Dower House of the Northerwood Estate our contemporary townhouse has recently been refurbished and now offers somewhere light, bright and airy for holding corporate meetings and events. Bold fabrics with a mix of vibrant and refreshing colours, creates a warm and welcoming ambience. From barbeques to rustic boards, delegates will enjoy a real taste of the New Forest and for those staying overnight, dinner in our new award-winning brasserie is sure to impress.

Beaulieu Hotel

Moorhill House Hotel

Our forest retreat and former coaching inn is set in the middle of vast open heathlands and offers complete seclusion for delegates escaping the hustle and bustle of city life. Stylish, bright and airy our Beaulieu Suite offers one of the largest meeting and events spaces in the area hosting up to 250 delegates, however if you’re looking for something a little more low-key our conference rooms offer flexibility in size and can be configured to suit your event with the help of our friendly and dedicated conference team.

Our village hideaway and 17th century hotel nestled in the heart of the woodlands is truly something rather charming. Spacious and stylish our Burley room also offers plenty of natural daylight from floor-toceiling windows looking out into beautiful gardens. Its sweeping lawn and direct access to the vast National Park make it a place to embrace outdoor activities and country pursuits. You’ll almost be certain to come across the New Forest ponies when visiting this idyllic venue.

NR LYNDHURST

NR BEAULIEU

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LYNDHURST

BURLEY

Burley Manor

R ESTAU R AN T & ROOM S

02380 286126 | www.burleymanor.com conferences@newforesthotels.co.uk

CORPORATE NO ORDINARY MEETING SPACE

Set in spectacular surroundings with 40 beautiful boutique rooms, stunning Mediterranean inspired dishes & a new superbly converted barn, we’re perfect for meetings, events, team building experiences & corporate retreats in the New Forest. Spacious & flexible enough to welcome up to 100 guests, the barn’s beamed vaulted ceilings produce an airy & bright atmosphere with stunning floor-to-ceiling traditional brick chimneys adding warmth in winter. From rustic sharing boards & tapas platters, to Mediterranean inspired BBQ’s, our kitchen is at the heart of everything that we do.

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HISTORICAL VENUES AND EVENTS OAKLEY HALL Built in 1795, Oakley Hall has a distinguished and fascinating past. The author Jane Austen lived in the nearby village of Steventon until she was 25, and as a friend of the Bramston family – the then owners – she was a frequent visitor to Oakley Hall and it is mentioned fondly in Austen’s letters to her sister Cassandra. One of our current function & meeting rooms – The Library, is still home to hundreds historical books and novels dating back to the 1940’s.

THE KIA OVAL Played host to the first ever FA cup final in 1872. Back in the day, the match was played between the Wanderers and the Royal Engineers. 2,000 people attended and the Wanderers took the glory with a 1–0 victory.

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Conferences UK works with the best meeting venues in the UK. This year we asked them to tell us about some of the unique and historical events that had taken place at their venues. There were so many to share that we have published a selection in our guide and you can find the rest on our social media pages.

FARNHAM CASTLE A multi-national social media company hosted a 24 hour ‘blue sky’ thinking event at Farnham Castle. The entire Castle was taken over when approx. 100 people and laptops started a full day and night quest to come up with the next ‘big thing’ in social media. After a medieval styled evening banquet, they worked all night sitting on beanbags in every part of the castle, and left the following morning after a full breakfast.

ST MARTIN-IN-THE-FIELDS This venue is rich in history. The Desmond Tutu room marks St Martin’s involvement in the Anti-apartheid movement. Archbishop Tutu blessed the room when he visited in 2008. More recently the venue has hosted a lot of government associated conferences on postBrexit, featuring members of the government speaking.

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SAID BUSINESS SCHOOL Every year this venue holds the Skoll World Forum for over 1000 delegates. Bringing together creative and ambitious leaders, thinkers, artists, and innovators to inspire and challenge each other in entrepreneurial approaches to global challenges.

THE ROYAL SOCIETY The Royal Society has a long tradition of hosting evening receptions to display new scientific findings and exhibitions, known as the Soirees. One example is the Rontgen-ray images which was showcased on the 6th May 1896, where visitors could have their bones revealed and printed for the first time. Even hidden objects were printed, such as the coins in a purse. Today, the Soiree tradition continues and is held annually at the Royal Society over two nights in July, which still showcases exciting, cuttingedge scientific discoveries and experiments from across the UK.

ONE GREAT GEORGE ST Feature films including, Bridget Jones: Edge of Reason and Starter for 10 filmed scenes within this venue. More recently it has been used as a communications room for international journalists when the venue housed the London Media Centre for the 2012 Olympic and Paralympic Games. Recently the following fashion houses showcased their seasonal collections in London Fashion Week here; L’Wren Scott, Alice Temperly, and Antonio Berardi.

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For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk

We’ll help find you the venue that’s right for you at the best possible price.

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WHAT MAKES AN EFFECTIVE PA? TAKE CHARGE While experience is always a desirable characteristic of a good PA there are other ways to stand out. Many bosses have said that the role of a PA is much the same as chief of staff. They must be comfortable and confident enough to be able to take on more responsibility and stand in for their bosses when necessary. This means they must be indispensable to their bosses and have a desire to learn and adapt accordingly. Linked to this is a capability with managing budgets and having a good understanding of finances generally. This is one way an ability to take charge really shines through and will impress the boss.

KEEP CURRENT Also fundamentally a good PA will be upto-date with any current global or business knowledge. This is important both for the social side of business (like greeting clients) and also to understand what may be going on to affect the business. To many clients the PA is the face of the business as it is them who they interact with. This means being able to talk about interesting and current events is a great way to leave a good impression on clients. Staying current also relates to technology and any advances that are occurring as the ability to effectively navigate the internet and computers is very important. A key part of the job is research and good organisation, much of which will take place on the computer.

24 MEETINGS GUIDE 2018

STAY PERSONABLE BUT PROFESSIONAL Another key attribute of an exceptional PA is having excellent people skills and ability to build relationships with people across the business they work in – from the very top levels to the very bottom. Also many PA’s are relied upon to keep out of any workplace conflict and also smooth over issues concerning other members of the workforce. Keeping good relations with other members of staff is also fundamental as in many instances PA’s are relied upon to train them and introduce them into the team. These good people skills should also be true of a PA’s relationship with their boss. It must be coupled with trust and the ability to keep matters confidential. This should be true of both business and personal matters. Keeping a good relationship will also allow a good PA to be able to ‘read’ their boss in order to know what they want or need without necessarily being told explicitly. A sincere relationship will go a long way in showing great PA skills.

Being a PA is a tough job as it involves knowing what more than one person needs and wants at any given time. Here we look at ways in which you can stand out by going the extra mile and, in the process, make yourself indispensable in the workplace.

EFFICIENCY AND EFFECTIVENESS The number one question that should always be running through a great PA’s mind is: ‘What needs to be done?’ This allows the boss to see that doing a good job is always the number one priority and shows an ability to work both efficiently and effectively. This means the job will be done quickly and correctly. It also means that a stand-out PA must be able to correctly assess when it is appropriate to use their own initiative and when it would be more fruitful to work with others and ask for help. Therefore being a team player is a key quality as you must be able to accept and offer help to others. Also it’s useful to remember that everyone makes mistakes and therefore owning up to these quickly to get them fixed effectively is an admirable quality to have. Good time management and the ability to multi-task are also absolutely crucial as PA’s have many tasks on the go at once and must subsequently be able to juggle these without losing focus or standard. Hence, being able to think on your feet and work under pressure are vital. This is also because in a business priorities are constantly shifting and PA’s must be able to deal with this. Organisation will play a large role in this as fast pace business environments call for forward thinking and attention to detail. It also is beneficial to have a good memory so that a boss does not have to repeat themselves: it’s always a good idea to keep notes on the go.

FEATURES 25

Milton Keynes

M1 Luton Hoo Hotel Golf Stevenage & Spa

Luton Oxford

M1 M40

M4

M11

M25 Watford

London

Reading

Tylney Hall Hotel

Bishop’s Stortford

A1

Heathrow Airport

M25

M25

Dartford

Croydon

Basingstoke

M25 Guildford

M3

M23 Gatwick Airport

A3

A24

A23

Maidstone Ashdown Park Hotel & Country Club

A22

Royal Tunbridge Wells A21

Southampton Portsmouth

26 MEETINGS GUIDE 2018

The Grand Hotel

Brighton Eastbourne

Hastings

M20 Folkestone

WE L C O M E TO T H E W O R L D O F E L IT E It’s the small things at Elite that make a big difference, like friendly, helpful staff who have a genuine understanding of what constitutes a successful meeting, to a simple nod from the doorman when you arrive. The more obvious elements, like inspiring architecture and natural daylight in the meeting rooms, views out to the English countryside or tranquil sea, complimentary car parking and Wi-Fi, come as standard with any venue … don’t they?

ASHDOWN PARK HOTEL AND COUNTRY CLUB

LUTON HOO HOTEL, GOLF & SPA

TYLNEY HALL HOTEL, HAMPSHIRE

THE GRAND HOTEL EASTBOURNE

106 Bedrooms

228 Bedrooms

112 Bedrooms

152 Bedrooms

160 maximum Theatre 96 maximum Cabaret 150 maximum Private Dining

340 maximum Theatre 170 maximum Cabaret 280 maximum Private Dining

120 maximum Theatre 180 maximum Cabaret 121 maximum Private Dining

300 maximum Theatre 120 maximum Cabaret 200 maximum Private Dining

18 hole par-3 Golf Course

18 hole par-73 Golf Course

Adjacent Golf Course

Location - 30 minutes to Gatwick Airport and under an hour from Heathrow Airport, London & Ebbsfleet Eurostar

Location - 5 minutes from Luton Airport and M1, 40 minutes from Heathrow Airport, direct links to London St. Pancras

Location - 5 minutes from the M3 and close to the M4, just 40 minutes from central London and Heathrow Airport

On the doorstep of South Downs National Park Location - Just 90 minutes from central London, and under 1 hour from Gatwick Airport

www.elitehotels.co.uk DISTINCTIVE EXPERIENCES

ADVERT 27

For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk

We’ll help find you the venue that’s right for you at the best possible price.

28 MEETINGS GUIDE 2018

CONFERENCES UK Based in Didsbury, Manchester, Conferences UK is a venue finding agency which can help your search for events whether they are large and small. It was founded in 2005 in order to ease the process of finding suitable venues for all kinds of businesses all around the UK. We provide a free service and the aim is to connect as many clients and venues as possible.

A team of experienced and dedicated venue finders has been collected over the years, all of whom are passionate about helping others find the perfect venue to have their events. No matter the type or size of event the team consistently approaches the venue search with the same enthusiasm, drive and professionalism. We aim to find a selection of appropriate venues for all enquiries so that the client is able to choose the most suitable and appropriate space for their event. An in-depth knowledge of all the venues allows this team to be an essential aid in smoothing over the process of finding a great space for you. While our principle area of pride is in the strength of our team, we have also developed an effective digital system in order to support our expert service. Our website, www.conferences-uk.org.uk, features approximately 40,000 venue profiles both nationally and internationally which helps people quickly search for any appropriate venues. The proposal and management systems we have in place also allow us to process any enquiries to maximum efficiency.

FREE, SIMPLE TO USE SERVICE

WHAT DO OUR CLIENTS SAY?

1. Call us on 0845 351 9917 or contact us through www.conferences-uk.org. uk/contactus.asp

“Friendly, courteous, efficient and professional both on the phone and by email, explaining everything clearly and keepin g in good communication. I would definitely use this service again. Thank you so much.” Lindy, 6th February 2017

2. Tell us what your requirements are. 3. We will get straight to work checking the availability of suitable venues. 4. We will negotiate hard on your behalf (we will even fight for free teas and coffees!). 5. We will send you a concise proposal with venue options that match your exact requirements including details of availability, pricing and most importantly savings. 6. We can arrange for a site visit, for you to inspect the venue if required. 7. We check the contracts for you. 8. We help you to complete the booking.

“Professional, accessible and efficient.“ Sissi, 30th January 2017 “I wish I had discovered Conferences UK earlier in my professional life. I have organised countless conferences and events in the last 30 years, and finding suitable venues has always been a huge challenge. Now that I have discovered Conferences UK I will definitely use them again in the future.” Des, 4th May 2016 To see more of our client reviews visit our testimonials page. www.conferences-uk. org.uk/testimonials_list.asp

CONFERENCES UK 29

Day Delegate Rates include: • Room hire • Three coffee and tea breaks • Lunch (buffet or restaurant) • Bottled mineral water and mints or sweets • Equipment – LCD and screen, and one flipchart. (equipment may vary at each hotel) • Delegate stationery • Complimentary wifi for the organiser • Dedicated hotel contact on the day of the event

Residential Rates include: • Day delegate rate inclusions • Dinner • Complimentary bedroom upgrade for organiser/facilitator • Full English breakfast Complimentary wifi for the organiser • Complimentary use of leisure facilities (available at certain hotels)

To make an enquiry, email meetings.eu@millenniumhotels.com or call 0845 30 20002 www.millenniumhotels.com

Meetings and Events Service Delivery Promise 1. All enquiries will be responded to within two hours of receipt, during normal working hours. 2. The organiser will receive confirmation of their event details via an email proposal, within 24 hours. 3. No hidden costs will be applied to your event; charges will be clearly explained and detailed in your proposal. 4. A contract with terms and conditions will be sent to the organiser, detailing all final requirements and charges. 5. A dedicated event host will meet you on arrival and be on hand throughout your event. 6. No charges will be added to your bill unless they have either been agreed prior to arrival or have been supported with an authorised signature. 7. A member of the events team will conduct a full debrief after your event. 8. Meeting rooms will be secured whenever required, unless prevented by health and safety regulations. 9. An accurate invoice will be sent, no later than three working days after departure. 10. All event details will be looked after by our specialist event representatives.

30 MEETINGS GUIDE 2018

ADVERT 31

CONFERENCES UK MEET THE TEAM BACKGROUND Simon is a serial entrepreneur and he has founded a number of successful businesses. His passion for events began while studying for a degree in Tourism Management and ultimately led to him launching Conferences UK in 2005. BEST THING ABOUT YOUR JOB I’m now surrounded by talented people who really enjoy their work which means I can focus on developing the business. It’s great to work with people who really enjoy what they do! TOP MONEY SAVING TIP Always negotiate on price. It seems like a simple piece of advice but people often don’t and miss out on savings. Also never take the price of a cup of tea for granted! Catering costs can mount up and it is as important to negotiate on the prices of items that seem peripheral as it is on the core costs of the venue.

BACKGROUND Jayne is an events industry expert, with over 12 years of experience in the sector. A key member of the team, she has been with the company for over six years. BEST THING ABOUT YOUR JOB Helping customers to find the best meeting venue for their requirements is immensely satisfying, particularly when they realise the service is free and how much money I am able to save them. TOP MONEY SAVING TIP Always take a look at the breakdown packages, as they can work out cheaper than a day delegate rate. I always do this on behalf of my customers and it often results in a saving for them. People are often time pressured and don’t get time to make the comparison – this is really where an experienced venue finder can help.

FAVOURITE CONFERENCE VENUE I particularly like the ME Hotel in London with its ultra modern design and facilities.

SIMON THOMPSON MANAGING DIRECTOR

32 MEETINGS GUIDE 2018

JAYNE WINSTANLEY VENUE FINDER

BACKGROUND Niamh joined Conferences UK in 2017 and is currently studying Event Management at Manchester Metropolitan University.

BACKGROUND Joined us in 2017 and is studying Events Management at Manchester Metropolitan University.

FAVOURITE CONFERENCE VENUE Marriott Victoria and Albert Hotel. Both the reservations and MICE staff are always happy to help with any requirements that we or our clients have regarding bedrooms or conference spaces.

BEST THING ABOUT YOUR JOB Working with a vast variety of clients and conferences across all industries is one of the best things in my opinion. No enquiry or client are the same, which allows me to connect personally when creating a bespoke venue proposal for the events.

TOP MONEY SAVING TIP Always have a look on the Venue Deals page on our website, where you can find great deals from our partnered venues. WHAT THE CLIENTS SAY “Fast and helpful, would recommend to others.” Samuel 27-Jul-2017

NIAMH HILES VENUE FINDER

FAVOURITE CONFERENCE VENUE I really enjoy working with The Principle Manchester. The staff there really are fantastic no query is an issue and the team will always negotiate rates to get the best possible deals for my clients. WHAT THE CLIENTS SAY “The service I received from Jessica was SUPERB!’’ Andrea 26-Jun-2017

JESSICA HALE VENUE FINDER

CONFERENCES UK 33

CONFERENCES UK MEET THE TEAM BACKGROUND Richard is a well known figure within the meetings and events sector. He has been a key member of the Conferences UK team since 2009, having joined us from Kents Hill Park where he was the Director of Sales.

BACKGROUND Previously Sales Director at Hanover International, Stan has managed key accounts at Conferences UK for several years and has been instrumental in the company’s continued growth.

BEST THING ABOUT YOUR JOB I am fortunate to have a really diverse range of clients, each one with very different needs. It has been really rewarding to build long term relationships with clients and be able to quantify the positive impact that Conferences UK has had for them.

BEST THING ABOUT YOUR JOB I get a real sense of reward from building strong relationships with our venue partners and helping them to build their business.

MONEY SAVING TIP Not everyone understands that using a third party agency such as Conferences UK is actually free. There is no cost associated with using the service and the customer benefits from the savings which our expert team of venue finders are able to achieve.

RICHARD NEWMAN REGIONAL ACCOUNT MANAGER

34 MEETINGS GUIDE 2018

MONEY SAVING TIP The ‘cheapest’ deal often does not work out to be the cheapest. Check the small print to see what is included and what might end up as being extras on any day delegate package. This is an area where an agency like Conferences UK can really help, particularly when you are under time pressure to find a venue.

STAN POSNER REGIONAL ACCOUNT MANAGER, VENUE PARTNERSHIPS

MAIN DUTIES I perform the day-to-day financial activities including the bank reconciliations, management of book debt, VAT returns, payroll and preparation of month end and annual accounts. I am responsible for checking targets and monitoring the performance of each department on a monthly basis and assist on the preparation of financial reporting including financial forecasts and reviewing annual budgets.

MAIN DUTIES I am responsible for welcoming visitors to the office and providing hospitality. I am also kept busy monitoring the office telephone system transferring calls to different departments in the office. As well as general administrative duties for the Conference side of the business I also help the Accounts department with sending out invoices and chasing outstanding ones. BEST THING ABOUT YOUR JOB? I like my job because of the unpredictability each day brings and the variety of work I do between the different departments I work for. I never seem to quite know what head I will have on from one hour to the next which keeps me alert and makes my job so enjoyable, most of the time!

CLARE WEBSTER FINANCIAL CONTROLLER

JULIE HUMPHREY RECEPTIONIST/ADMINISTRATOR

CONFERENCES UK 35

ÂŁ3 million investment. Since 2014, Cedar Court Hotels have invested nearly ÂŁ3 million across the group. We have refurbished over 60% of our bedrooms, created stylish meeting and event spaces at all hotels, launched new restaurants in Harrogate and Huddersfield and refurbished all health clubs.

36 MEETINGS GUIDE 2018

Cedar Court Leeds/Bradford • 17 Meeting rooms • 800 Maximum capacity • 131 bedrooms • Spacious conference foyer • Vehicle access to main room • 400 Car parking spaces • Full leisure facilities

Cedar Court Harrogate • 8 Meeting rooms • 350 Maximum capacity • 100 Bedrooms • Town centre location with view of the Stray • Private gardens • 150 Car parking spaces

Cedar Court Huddersfield/Halifax

Yorkshire’s leading independent hotel group Leeds/Bradford | Harrogate | Huddersfield/Halifax | Wakefield

• 15 Meeting rooms • 400 Maximum capacity • 113 Bedrooms • 250 Car parking spaces • Full leisure facilities • Excellent motorway access • New Grill [54] restaurant

Cedar Court Wakefield • 18 Meeting rooms • 500 Maximum capacity • 149 Bedrooms • 350 Car parking spaces • Full leisure facilities • Excellent motorway access • Landscaped gardens

Cedar Court Hotels operate four, conveniently located 4* hotels across Yorkshire. We have a total of 61 meeting rooms available, and offer some of the largest purpose built conference and event spaces in the region, all with natural daylight. All of our hotels offer extensive free car parking, free WIFI and competitive delegate rates and our experience in hosting large banqueting events is second to none. Each hotel offers in excess of 100 bedrooms, many recently refurbished, and all hotels except Harrogate offer on-site leisure facilities including indoor pools and gyms. Please visit www.cedarcourthotels.co.uk for further details or to contact the hotel of your choice.

ADVERT 37

VENUES SOUTH OF ENGLAND

The vastness of the area means that there is a whole wealth of choice both in terms of cities and also landscapes. Whatever you wish to find in your event space, it’s sure to be possible in the South of England. SOMETHING TO SUIT ALL NEEDS

Milton Keynes, Bournemouth and Brighton have always been key areas for event’s organisers and we continue to find amazing venues on offer in all three. However, aside from these ever popular cities, there are many other urban choices around Southern England which may not immediately jump to mind, such as Bath, Bristol and Cambridge. The cities in this area tend to differ from their northern rivals as they are on average much smaller and more quaint, meaning they have different advantages on offer. It is important to also highlight the natural, geographical beauty of the countryside in the South of England. From the White Cliffs of Dover and the striking Cornish coast to the flat, vast expanse of the Norfolk Broads the natural beauty of this area is second to none in terms of its diversity.

MEETING IN THE SOUTH

Each year over 300,000 events take place in the South of England, second only to the number of events that take place in London. Its strong links to London, due to the fact it is the area surrounding the capital, means Southern England is a convenient location for those who want to escape the hectic city lifestyle. If you are looking to meet in The South in 2018 call us on 0845 351 9917 and let us do the rest.

152 108 106 148 40 MEETINGS GUIDE 2018

56

174

154

VENUES SOUTH OF ENGLAND VENUE THE AGEAS BOWL AMERICAN EXPRESS COMMUNITY STADIUM ARLINGTON ARTS CENTRE ASCOT RACECOURSE ASSEMBLY ROOMS, BATH BORINGDON HALL HOTEL AND SPA BOWOOD HOTEL, SPA AND GOLF RESORT BRANDS HATCH MOTOR RACING CIRCUIT THE BULL HOTEL BUTLIN'S BOGNOR REGIS CAREYS MANOR HOTEL & SENSPA CHINA FLEET COUNTRY CLUB COOPERS&CO COUNTY HOTEL CROWNE PLAZA MARLOW CROWNE PLAZA RESORT COLCHESTER – FIVE LAKES DONNINGTON VALLEY HOTEL DOUBLETREE BY HILTON CHELTENHAM DOWN HALL COUNTRY HOUSE HOTEL FARNHAM CASTLE GRAND HARBOUR HOTEL SOUTHAMPTON THE GREEN HOUSE GREEN PARK CONFERENCE CENTRE H.G. WELLS CONFERENCE & EVENT CENTRE HARTHAM PARK HILTON WATFORD HINTLESHAM HALL HOTEL HOLIDAY INN BRISTOL CITY CENTRE HOLIDAY INN LONDON GATWICK AIRPORT HOLIDAY INN READING M4 J10 THE KINGSHOLM CONFERENCE CENTRE KNEBWORTH HOUSE MEON VALLEY MARRIOTT HOTEL & COUNTRY CLUB MERCEDES-BENZ WORLD MERCURE BRIGHTON SEAFRONT

PAGE 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 80 82 84 86 88 90 92 94 96 98 100 102 104 106 108 110

VENUE MERCURE BRISTOL GRAND HOTEL MERCURE BRISTOL HOLLAND HOUSE HOTEL MERCURE DARTFORD BRANDS HATCH HOTEL MERCURE EXETER ROUGEMONT HOTEL MERCURE EXETER SOUTHGATE HOTEL MERCURE GLOUCESTER BOWDEN HALL HOTEL MERCURE LETCHWORTH HALL HOTEL MERCURE LONDON WATFORD MERCURE MAIDSTONE GREAT DANES HOTEL MERCURE MILTON KEYNES ABBEY HILL HOTEL THE MONTAGU ARMS HOTEL NEWBURY RACECOURSE NOVOTEL BRISTOL CENTRE NOVOTEL IPSWICH CENTRE NOVOTEL MILTON KEYNES NOVOTEL SOUTHAMPTON NOVOTEL STEVENAGE OAKLEY HALL HOTEL OXFORD TOWN HALL THE OXFORDSHIRE GOLF, HOTEL & SPA PORTSMOUTH GUILDHALL PROUD COUNTRY HOUSE RIVIERA INTERNATIONAL CONFERENCE CENTRE ROYAL VICTORIA HOTEL ROYAL WINDSOR RACECOURSE SAID BUSINESS SCHOOL UNIVERSITY OF OXFORD SIR CHRISTOPHER WREN HOTEL & SPA SPROWSTON MANOR MARRIOTT HOTEL & COUNTRY CLUB STOKE PARK COUNTRY CLUB, SPA AND HOTEL TAMBURLAINE HOTEL TUDOR PARK MARRIOTT HOTEL & COUNTRY CLUB UNIVERSITY OF WINCHESTER THE VIEW HOTEL EASTBOURNE WATFORD COLOSSEUM WATFORD FOOTBALL CLUB

PAGE 112 114 116 118 120 122 124 126 128 130 132 134 136 138 140 142 144 146 148 150 152 154 156 158 160 162 164 166 168 170 172 174 176 178 180

VENUES | SOUTH OF ENGLAND 41

BOTLEY ROAD WEST END SOUTHAMPTON SO30 3XH

T 023 8202 7096 E EVENTS@AGEASBOWL.COM W WWW.AGEASBOWL.COM

"The range of luxurious and versatile suites, unrivalled facilities and top rate catering create the ideal setting for any meeting, conference or event." CARL BRINDLEY

42 MEETINGS GUIDE 2018

THE AGEAS BOWL The Ageas Bowl is the iconic home of Hampshire Cricket, Hilton at The Ageas Bowl, Boundary Lakes Golf Course, BEEFY'S Restaurant, eforea spa and more – whilst cricket sits at the forefront of our offering, it is only the start. The world-class venue, defined by its contemporary architecture, is set in 150 acres of landscaped grounds, and is serviced by excellent transport links, a mere stone’s throw away from the M27. Our broad range of suites, varying from pitch-facing hospitality boxes to purpose built conference facilities within our instantly recognisable pavilion and facing Hilton hotel, enable us to cater for a wide scope of conferencing and event req uirements. And whatever these requirements might be, the Ageas Bowl’s experienced and professional team will be on hand to make sure your

MEETING ROOM

event runs smoothly, be it; business meeting, corporate presentation, team building exercise, training day or business exhibition. If you are planning an event that is purely social in nature, the Ageas Bowl provides the perfect backdrop and facilities to host your special occasion. The sprawling venue has the capability to host dinners, parties and receptions, with flexible packages available to mirror your requirements. A leading destination for sport and music entertainment, one of the South Coast's premier conference venue, there's nowhere better to host your event.

MAXIMUM DELEGATE CAPACIT Y

700

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

THE AGEAS BALLROOM

700

225

–

–

360

460

40.84

4.27

15.24

THE AGEAS BALLROOM – 2 SECTIONS

460

120

–

36

240

240

26.52

4.27

15.24

THE AGEAS BALLROOM – 1 SECTION

180

75

24

18

96

120

13.41

4.27

15.24

MEDIA CENTRE

120

60

40

–

64

50

21.34

4.27

6.10

BOARDROOM

–

–

12

–

–

8

4.27

2.13

6.10

SAINSBURY & MARSHALL

40

20

24

24

24

24

12.194

2.13

4.17

THE AGEAS SUITE

250

120

–

–

160

200

33

2.90

7.90

THE HAMPSHIRE SUITE

180

80

50

50

140

120

DEREK SHACKLETON

140

100

50

50

140

120

18.50

2.50

8.50

ROBIN SMITH SUITE

200

100

50

50

140

160

27.60

2.90

7.0

VENUES | SOUTH OF ENGLAND 43

VILLAGE WAY FALMER BRIGHTON BN1 9BL

T 01273 878 272 E EVENTS@BHAFC.CO.UK W WWW.EVENTSATBHAFC.CO.UK

"Friendly staff, high quality food, great transport links and lovely, naturally lit event spaces combine to make a fantastic venue for any event." CARL BRINDLEY

44 MEETINGS GUIDE 2018

AMERICAN EXPRESS COMMUNITY STADIUM The Amex Stadium is a contemporary venue featuring nine conference rooms, 21 executive boxes and five concourses. Catering for meetings from two to 500 delegates, the stadium benefits from lounges with natural daylight, free Wi-Fi, air conditioning, and stunning pitch views. With transport links from both the A27 & A23 roads, free parking on-site for over 800 cars, and a train station on-site, getting here is easy and economical for everyone. The stadium is ideal for a large range of events. Executive boxes are perfect for one to one’s, interviews and meetings of up to 10 delegates. Small or large seminars work well with the various sized lounges that accommodate those meetings that are between 20 and 100 delegates. Larger healthcare, financial, educational and public sector conferences find our larger venues accommodate their needs for breakout space and exhibition

MEETING ROOM

spaces, as well as plenary space for 200–450 delegates very well. Our concourses provide an excellent space for large exhibitions. The larger lounges are also ideal banqueting venues, perfectly suited to awards banquets or dinner dances for up to 450 guests. High quality catering provided on-site by our award winning caterers, ensures top quality product and service for every event. We also offer an extensive Christmas party program throughout December, with a variety of shared party nights and exclusive festive events for everything from an intimate dinner party for 10, to a festive party for 450.

MAXIMUM DELEGATE CAPACIT Y

500

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

MAYO WYNNE BAXTER LOUNGE

550

200

–

–

450

450

26.2

2.45–6

22.5

ITALK LOUNGE

180

100

50

–

–

–

–

–

–

HEINEKEN LOUNGE

200

–

–

–

150

170

–

–

–

CHANDLERS BMW MINI LOUNGE

–

–

–

–

–

–

–

–

–

SUSSEX SKILLS SOLUTIONS LOUNGE

–

–

–

–

–

–

–

–

–

HARVEYS BREWERY LOUNGE

–

–

–

–

–

–

–

–

–

MANSELL MCTAGGART & HENDY LOUNGES

–

–

–

–

–

–

–

–

–

EXECUTIVE BOX

–

–

–

–

–

–

–

–

–

DOUBLE EXECUTIVE BOX

–

–

–

–

–

–

–

–

–

CONCOURSE (LOWER WEST)

–

–

–

–

–

–

–

–

–

VENUES | SOUTH OF ENGLAND 45

MARY HARE NEWBURY RG14 3BQ

T 01635 244246 E D.KINGSTON@ARLINGTONARTS.CO.UK W WWW.ARLINGTONARTS.CO.UK

"The flexibility on offer is one aspect of Arlington Arts Centre that really sets this venue apart from the others." ZOE O'CONNELL

46 MEETINGS GUIDE 2018

ARLINGTON ARTS CENTRE Set on the northern edge of the historical town of Newbury just 5 minutes from the M4 and less than an hour from London, Arlington Arts Centre houses a purpose built modern conference centre suitable for all your events from small meetings for a handful of people to large scale conferences for 250. Arlington Arts Centre can cater for all your requirements, offering a choice of several rooms each equipped with the latest technology, comfortable furniture and natural daylight. There is free access to wi-fi, interactive white boards, OHPs and with Arlington Arts Centre being known for its entertainment events, there are professional theatre sound and lighting services to fit exactly what you need.

MEETING ROOM

The facilities comprise a fully equipped 250 seat auditorium, which can also be configured for round table events for up to 50; and three smaller seminar rooms, holding up to 25 delegates, that are ideal for board meetings, break outs and professional training. Two of these rooms are separated by a temporary wall which is simple to remove – providing a seminar room for up to 50 people. In addition, we can offer a range of different catering packages to complement your event. Our highly skilled catering staff will ensure that your delegates are revitalised for the afternoon session. There is free parking on site and we have a good relationship with local hotel, Donnington Valley for all your overnight needs.

MAXIMUM DELEGATE CAPACIT Y

250

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

THE ANNE EGERTON AUDITORIUM

252

50

50

50

50

40

18

7

9

THE GARFIELD WESTON FOUNDATION SEMINAR ROOM

25

20

16

–

–

–

4.85

2.5

4.81

FOYLE FOUNDATION SEMINAR ROOM

25

15

16

–

–

–

4.71

2.5

4.85

HENRY SMITH CHARITY SEMINAR ROOM

25

15

16

–

–

–

4.85

2.5

5

FOYLE FOUNDATION/ HENRY SMITH COMBINED

50

30

24

–

–

–

9.71

2.5

4.85

VENUES | SOUTH OF ENGLAND 47

HIGH STREET ASCOT BERKSHIRE SL5 7JX

T 0844 346 3611 E CONFERENCEANDEVENTS@ASCOT.CO.UK W WWW.ASCOT.CO.UK

"Ascot Racecourse has the facilities, technology and flexibility to meet and exceed your expectations no matter what the event. From an intimate meeting or a large conference needing requirements for presentations, dining and break out rooms, Ascot is capable to fulfill these needs." CARL BRINDLEY

48 MEETINGS GUIDE 2018

ASCOT RACECOURSE For over 300 years Ascot has been famous for hosting the world’s finest racing events including Royal Ascot. However, Ascot is also an unrivaled conference and events venue that is truly unique. Flexible focus: With over 300 meeting rooms and 5,500 m2 of exhibition space, stylish private dining suites and complimentary parking for over 8,000 cars, Ascot offers clients first-class facilities and caters for a wide range of corporate events from an executive meeting for 10 to an exclusive event for 10,000. Theatre, cabaret and boardroom layouts can be accommodated and standard delegate packages as well as bespoke packages can be tailored to suit any specific event.

Stunning setting and outdoor space: Set in 179 acres of stunning parkland, with breath taking views across the Berkshire countryside beyond, Ascot racecourse is located only minutes from major road networks and is less than an hour from London by rail. Due to the number of attractive open spaces, terraces and lawns available, Ascot also provides clients with the option to host a variety of external activities – ideal for corporate team building, product launches and exhibitions. Exceptional service: Whether a small private party, large conference, or exclusive or shared Christmas party night, Ascot’s experienced Conference & Events team ensure all guests receive individual care and attention when hosting their event at the racecourse.

MAXIMUM DELEGATE CAPACIT Y

10K

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

PAVILION SUITE

1400

810

–

–

–

1100

–

–

–

PAVILION 1

400

200

–

–

240

300

30.8

2.9

12.7

PAVILION 2

900

400

–

–

500

600

49.5

2.9

14.2 16.4

PAVILION 3

250

150

–

–

160

220

22.6

2.8

PARADE RING SUITE

280

130

–

–

160

260

40

2.9

7

ON 5 SUITE

200

–

–

–

80

200

51.7

2.2

7.9

WINDSOR FOREST SUITE

70

50

28

–

56

70

13.5

2.2

7.5

ASCOT AUTHORITY SUITE

120

50

50

–

80

100

17.5

2.3

7.3

HOSPITALITY SUITE – SINGLE

10

4

12

–

6

12

4.7

2.9

3.5

FURLONG CLUB (JUL –OCT)

900

400

–

–

50

550

65

–

15

VENUES | SOUTH OF ENGLAND 49

BATH'S HISTORIC VENUES PUMP ROOM STALL STREET BATH BA1 1LZ

T 01225 477786 E BATH_VENUES@BATHNES.GOV.UK W WWW.BATHVENUES.CO.UK/MG

"A truly unique historic venue, in the heart of the city, with a fantastic in-house support team to advise you and help with decisions about food and drink." CARL BRINDLEY

50 MEETINGS GUIDE 2018

ASSEMBLY ROOMS, BATH "The conference was a great success from the minute we arrived to the minute we left. The team were fantastic, we couldn’t have asked for anything more… the local hosts were extremely impressed …a huge thank you for all your help and support". Archer Yates. The Assembly Rooms in Bath is no ordinary conference venue and has played host to many historic moments from the invention of the screw-shot to talks by Charles Dickens. In recent years, it has become Bath's premier conference space. With capacity for up to 500 delegates, space for catering and exhibitors and four interlinking rooms, the venue offers much flexibility. The main rooms have natural daylight, full blackout facilities and free Wi-Fi.

MEETING ROOM

The Assembly Rooms can be hired in conjunction with the Roman Baths & Pump Room, another unique and atmospheric location perfect for a gala dinner. Location This beautiful city has excellent transport links by road, rail and air. Our venues are all within walking distance of both the train station and each other and there is a wide variety of accommodation close by. Wow factor Our venues are some of the most unique buildings in the country and are part of the reason Bath is the only city in Britain to enjoy UNESCO World Heritage status. These inspiring spaces will amaze your delegates, make them feel part of the history of the venue, and reflect the quality of your event.

MAXIMUM DELEGATE CAPACIT Y

500

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

BALL ROOM

500

180

–

–

220

310

30.0

–

12.0

TEA ROOM

250

84

–

–

100

170

17.5

–

12.0

GREAT OCTAGON

120

–

–

–

80

120

14.0

–

14.0

CARD ROOM

80

–

–

–

–

60

18.0

–

5.5

EVENT OFFICE

15

–

12

–

6

–

–

–

–

VENUES | SOUTH OF ENGLAND 51

PLYMOUTH DEVON PL7 4DP

T 01752 344455 E EVENTS@BORINGDONHALL.CO.UK W WWW.BORINGDONHALL.CO.UK

"Each event held at Boringdon Hall has the option of being truly unique as bespoke and tailored conferences packages are available for all of their rooms." ELIN WILLIAMS

52 MEETINGS GUIDE 2018

BORINGDON HALL HOTEL AND SPA Make a date for business or pleasure. 5* Boringdon Hall is no stranger to grand occasions and notable events. The building’s rich 16th century history is peppered with royal visits, business banquets and decision-making dinners. The arrow slit windows, sweeping staircases and four-poster bedrooms give Boringdon Hall a charm and heritage like no other which makes businessmaking a real pleasure.

Whether you are planning the ultimate birthday celebration, an industry trade show, a stylish dinner dance or a flamboyant charity event, Boringdon Hall has the experience and the space to achieve truly exquisite results. From your initial enquiry to the moment you welcome your guests, our events team will be with you every step of the way. We can tailor your event to your needs, whether it be a meeting, presentation, business lunch, networking event, wellness day or private dining.

A unique events venue where function and frivolity come together seamlessly, the Elizabethan manor house’s dramatic exterior houses a collection of versatile event suites; each of which is a delight.

MEETING ROOM

THEATRE

MAXIMUM DELEGATE CAPACIT Y

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

200

BANQUET

L (M)

H (M)

W (M)

PARKER

70

30

22

25

50

–

–

–

–

ELIZABETHAN SUITE

140

54

40

33

64

96

–

–

–

THE GREAT HALL

140

–

40

–

–

–

–

–

–

VENUES | SOUTH OF ENGLAND 53

DERRY HILL CALNE WILTSHIRE SN11 9PQ

T 01249 822 228 E EVENTS@BOWOOD.ORG W WWW.BOWOOD.ORG

"The food, hospitality and facilities at Bowood Hotel all join together to make this a superb events space." NIAMH HILES

54 MEETINGS GUIDE 2018

BOWOOD HOTEL, SPA AND GOLF RESORT Set in spectacular countryside, Bowood Hotel, Spa and Golf Resort is an exceptional venue in Wiltshire for meetings and corporate events. Offering extensive meeting facilities, a 43 bedroom hotel and a private Lodge, all set in acres of immaculate grounds, the resort offers a truly unique event experience for your delegates. Bowood is also easily accessible, either by train to Chippenham station (1 hour 15 minutes from London Paddington) or road from the M4, A4, M3 and A303, so within easy driving distance of large cities and towns like Bath, Bristol, Cardiff and Swindon. Bowood can host everything from a large conference, 24 hour or day meeting, product launch or team building day to an intimate board meeting with private dining, and almost every other type of event you can think of.

MEETING ROOM

We have a wide selection of meeting and event rooms that can be used from the smallest group of five delegates up to 240. All our packages are inclusive of room hire and we can build them around your particular business or event needs to include extra catering options where necessary. The wonderful leisure facilities at Bowood including golf course, spa and Historic House and Gardens mean there are many options to add less formal, more relaxed activities to the agenda once the work and the meetings are finished or during breaks, such as massages, a quick dip in the pool, time on the driving range or out on the golf course or even cocktail masterclasses!

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

THE KERRY SUITE

240

140

–

THE KERRY ROOM (SMALL)

60

40

23

–

96

23

24

THE KERRY ROOM (LARGE)

90

60

32

32

THE WYCOMBE ROOM (LARGE)

120

70

42

42

240

L (M)

H (M)

W (M)

160

–

4

–

40

7.08

4

8.19

36

60

10.68

4

8.19

46

80

10.62

4

12

THE CLANMAURICE ROOM

60

40

22

22

24

40

6.98

4

8.31

THE KERRY & WYCOMBE ROOMS

180

100

60

60

120

120

10.62

4

8.31

THE WYCOMBE AND CLANMAURICE ROOMS

150

80

55

55

60

100

10.62

4

8.31

THE FITZMAURICE ROOM

50

–

21

–

–

22

9.39

2.52

4.54

THE OLD DAIRY OFFICE

–

–

10

–

–

10

4.76

2.61

6.01

THE PARLOUR

–

–

4

–

–

4

4.74

2.61

4.24

VENUES | SOUTH OF ENGLAND 55

FAWKHAM LONGFIELD KENT DA3 8NG

T 01474 875224 W WWW.BRANDSHATCH.CO.UK

"The purpose built MotorSport Vision Centre is an exciting incentive for delegates to attend and adds a unique and different aspect to your event." CARL BRINDLEY

56 MEETINGS GUIDE 2018

BRANDS HATCH MOTOR RACING CIRCUIT One of the world's most iconic sporting venues, Brands Hatch plays host to a multitude of prestigious motorsport events on both two and four wheels. The Kent circuit is visited by a multitude of top class national championships including the MCE Insurance British Superbike Championship and Dunlop MSA British Touring Car Championship, in addition to major international events such as the Blancpain GT Series.

With a natural amphitheatre offering unrivaled views of the action from various vantage points, Brands Hatch is known as Britain's best loved motor racing circuit, an d you can experience it for yourself as a spectator, as a trackday participant, or as a guest as part of a corporate driving or hospitality event.

The circuit also hosts major themed festivals, including high profile historic events, and meetings celebrating Italian, German, and American car culture, the latter headlined by NASCAR.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

60K

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CLARK

300

–

–

120

144

240

37.7

2.59

10.7

SHEENE

100

–

25

30

48

60

13.5

2.59

10.7

COOPER

100

–

25

30

48

60

12.1

2.59

10.7

PILGRIM'S

100

–

25

30

48

60

12.1

2.59

10.7

HAWTHORN

20

–

20

–

–

20

10.5

2.59

4.5

STIRLING

300

–

–

120

144

240

37.82

2.59

12

VENUES | SOUTH OF ENGLAND 57

OXFORD ROAD GERRARDS CROSS BUCKINGHAMSHIRE SL9 7PA

T 01753 336596 E EVENTS_BULL@SAROVA.COM W WWW.SAROVA-BULLHOTEL.COM

"The Bull's flexible and light-filled event spaces are the perfect place to host an event of any size." MEGAN GAMMAGE

58 MEETINGS GUIDE 2018

THE BULL HOTEL Located in the centre of Gerrards Cross, The Bull is a peaceful 4-star hotel featuring a restaurant, bar and 150 rooms and suites. Choose from our selection of 13 individually decorated meeting suites to host events of any size, from annual conferences to team building days. Choose the light-filled Thames or the Bulstrode Suite with their garden patios or opt for the contemporary Garden Room, overlooking the hotel’s landscaped gardens and leading onto a terrace and charcoal barbecue area. For creative events for groups, we could arrange for an archery session in our gardens or a giant game of Jenga or garden croquet.

At the Bull Hotel, nothing is too much trouble for our staff. Our experienced meetings and events team will work with you on all aspects of the event, from catering to event management, to help you create a package that meets your needs and budgets. Delegates can get to our accessible location via a 20-minute train ride from central London. They will also have easy access to the M25 and M4, with Heathrow Airport being 12 miles away. Parking is free and we can arrange transport for delegates. With high-tech amenities, convenient location, flexible conference solutions and an experienced team, The Bull is an ideal conference venue with warm ambiance and modern comforts.

MAXIMUM DELEGATE CAPACIT Y

220

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

THAMES SUITE

180

98

42

46

80

150

16.3

2.2

11

MARLOW ROOM

48

30

24

25

16

–

11

2.28

6

HENLEY ROOM

48

30

24

25

16

60

11

2.2

5.3

COOKHAM ROOM

15

8

10

–

8

10

6.3

2.2

4.9

SONNING ROOM

10

–

8

10

–

–

3.8

3.0

4.9

BULSTRODE SUITE

98

38

38

45

48

96

14.9

2.19

7

BUCKINGHAM SUITE

90

52

–

–

40

90

12.75

2.15

12.75

FULMER ROOM

30

18

14

14

12

24

7.1

2.25

6.85

GARDEN ROOM

50

9

12

12

–

36

7.3

2.27

6.8

CHALFONT SUITE

110

60

34

40

56

108

13.61

2.25

8.35

VENUES | SOUTH OF ENGLAND 59

UPPER BOGNOR ROAD BOGNOR REGIS WEST SUSSEX PO21 1JJ

T 0330 102 5308 E EVENTS@BUTLINS.COM W WWW.BUTLINS.COM/EVENTS

"The dedicated Events Manager helps ensure everything is running smoothly and successfully, whether you hire one of their boardrooms or the whole resort, Butlin's can accommodate your event." CARL BRINDLEY

60 MEETINGS GUIDE 2018

BUTLIN'S BOGNOR REGIS Butlin’s Conference & Events provides the perfect backdrop for events of all shapes and sizes, from boardrooms for 10 to the exclusive hire of a resort for up to 5,500 delegates. Each of Butlin’s seaside locations offer an exciting range of flexible event spaces, dining options and accommodation choices, providing event professionals with everything they need to bring out the best in their delegates, no matter the brief, offering true flexibility whatever the occasion.

Butlin’s Conference & Events also offers a wide range of fun and engaging team building activities with an added pinch of fun. From dancing with British street dance group “Diversity” to racing out to sea in military-spec ribs or sand sculpting competitions, no one embodies the term ‘corporate playground’ quite like Butlin’s.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

SCC – GROSVENOR SUITE

570

336

–

–

240

SCC – PRINCESS SUITE

230

120

–

–

104

SCC – REGENCY SUITE

330

216

–

–

SCC – WINDSOR SUITE

175

96

–

SCC – KENT SUITE

91

48

–

SCC – YORK SUITE

88

48

CENTRE STAGE

1446

REDS THEATRE SKYLINE PAVILION (*SITE LINES WILL BE AFFECTED)

5500

L (M)

H (M)

330

30

3.2

18

143

14.9

3.2

10.6

144

198

20

3.2

18

–

104

143

8.3

2

18.3

–

64

88

9.3

2

10

–

–

40

55

9.3

2

10

792

–

–

840

800

45

4.6

71

709

–

–

–

300

450

38

4

50

567

–

–

–

416

1350*

107

15

47

KEY: SCC = Shoreline Conference Centre

W (M)

VENUES | SOUTH OF ENGLAND 61

LYNDHURST ROAD BROCKENHURST SOUTHAMPTON SO42 7RH

T 01590 625217 E SALES@CAREYSMANOR.COM W WWW.CAREYSMANOR.COM

"Swap the fast paced city for the tranquil and fresh forest air at the Careys Manor Hotel and SenSpa." ZOE O'CONNELL

62 MEETINGS GUIDE 2018

CAREYS MANOR HOTEL & SENSPA There is something altogether different about holding an event at a manor house in the country. Foster relationships amongst acres of woodland, celebrate your team’s success with dinner together and inspire new ideas in a comfortable relaxed setting. Careys Manor Hotel is located within the New Forest National Park. It boasts four versatile function rooms, perfect for conferences, meetings and private dining with a maximum of up to 130 guests. This 18th Century Manor house hotel offers day delegate rates from just £45 +VAT per person or 24 hour rates from just £145 +VAT per person. Choose from three dining options including authentic French cuisine at Le Blaireau our bar and bistro, an exciting regional Thai menu at the Zen Garden or modern British cuisine at our flagship restaurant Cambium.

MEETING ROOM

For your next Team Building event choose from a list of onsite and offsite options including: • Sailing • RIB Treasure hunts • Blindfolded driving • Country Pursuits • Wine tasting NEW Glamping Package! It pays to think outside the box to create a memorable and effective corporate event and glamping offers valuable time in the great outdoors without all the hard work of traditional camping. Set in a perfect forest location, the 10-acre field is next door to the historic manor house hotel. After a day of country pursuits or an intense meeting, retire to your very own tepee complete with comfy beds, soft furnishings, lighting and wake up to the smell of sizzling bacon in the morning.

MAXIMUM DELEGATE CAPACIT Y

130

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CEDAR SUITE

130

84

45

50

90

100

14.6

8.24

3.12

MANOR SUITE

115

65

40

44

80

100

15.7

8.54

3.4

MULBERRY SUITE

70

40

28

30

50

50

10.3

8.24

3.12

HEATHER SUITE

30

12

18

14

–

20

4.3

8.24

3.12

AZALEA SUITE

20

16

16

16

–

18

5.2

8.54

3.4

BRACKEN SUITE

20

18

16

16

–

18

5.31

8.54

3.4

CONIFER SUITE

20

18

18

18

–

20

5.19

8.77

3.4

BEECH ROOM

50

24

20

22

–

20

9.14

4.57

2.76

AZALEA/BRACKEN SUITE

70

40

28

30

50

50

10.5

8.54

3.4

BRACKEN/CONIFER SUITE

70

40

28

30

50

50

10.5

8.54

3.4

VENUES | SOUTH OF ENGLAND 63

SALTASH CORNWALL PL126LJ

T 01752 848668 E SALES@CHINA-FLEET.CO.UK W WWW.CHINA-FLEET.CO.UK

"China Fleet Country Club is a fabulous event space and the hospitality is second to none." CARL BRINDLEY

64 MEETINGS GUIDE 2018

CHINA FLEET COUNTRY CLUB If your company is considering hosting a conference, seminar or informal meeting we are the perfect place to visit, within 15 minutes of Plymouth city centre, and situated on the banks of the River Tamar we are the ideal venue for both Devon and Cornwall businesses. We can help you to plan your event, from your initial contact through to meeting completion. If you are looking for something special or bespoke it's easy, just ask a member of staff. With meeting spaces equipped with modern facilities and ample FREE car parking, set in an idyllic location our venue is the perfect place to alleviate stress! We concentrate on every detail of your business or corporate event, no matter how large or small. With a variety of rooms to choose from,

MEETING ROOM

perfect for any size team and fully equipped with the latest equipment to make your training or event run smoothly. Our classic delegate packages provide everything you need to see you through a busy day's work. If you are looking for something special or bespoke, its easy just give us a call or an email and a member of the team will be happy to assist you. Staying for business Our 4 star apartments are ideally suited to provide everything you need for a productive business break, including free on-site car parking, Wi-Fi, iron and ironing board, hairdryer, towels, toiletries and daily fresh milk.

MAXIMUM DELEGATE CAPACIT Y

If you can find the time, enjoy free use of our leisure facilities throughout your stay.

300

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

KINGSMILL SUITE 1 (L - SHAPE)

60

20

30

23

18

24

11.5

2.7

4.6

KINGSMILL SUITE 2 (L - SHAPE)

60

20

30

23

18

24

4.7

2.7

7.8

PACIFIC SUITE

300

120

60

60

144

180

18.1

3.0

16.5

FARM HOUSE 1 (L - SHAPE)

50

–

26

–

25

60

11.9

2.3

4.6

FARM HOUSE 2 (L - SHAPE)

40

–

26

–

15

30

10.0

2.3

11.0

CORAL SUITE

80

25

30

16

–

30

16.1

2.6

7.1

ATLANTIC SUITE

300

80

60

52

144

180

18.1

3.5

12.0

SOUTH CHINA SUITE

150

82

24

35

70

–

18.2

3.0

9.3

–

–

12

–

–

–

10.8

3.0

4.5

HAWTREE SUITE

VENUES | SOUTH OF ENGLAND 65

WHARF LANE BOURNE END MARINA BUCKINGHAMSHIRE SL8 5RP

T 01628 475266 E JAMES.PATCH@COOPERSTRADINGCOMPANY.COM W WWW.COOPERSTRADINGCOMPANY.COM

"The bright and spacious interior, along with its delicious food and convenient location, make it a great, stylish place to throw any event." JESSICA HALE

66 MEETINGS GUIDE 2018

COOPERS&CO Looking for a fantastic meeting space to get those thinking caps flying around the room? Maybe you have a wedding party or birthday to plan? We are here to help on that special occasion. We can develop your own personal menu. Maybe you want exclusive use, perhaps a group booking, or extra special treat for friends. Coopers&Co is a stunning, funky place to hold a fab party or business meeting. Our talented team will help with the details for a stress free event. Coopers&Co is an ideal venue for businesses or individuals looking for a space that is inspiring to work from due to its riverside location, the light and airy nature of the place, as well as the ability to deliver quality food to keep brains ticking and ideas flowing.

MEETING ROOM MAIN ROOM (FULLY FLEXIBLE LAYOUT AND PURPOSE)

The well planned snacks and lunches will be help yourself, nutritious, body and brain fuel. After all of the hard work we can arrange a delicious, seasonal dinner if desired, for sit downs up to 40, or buffet style up to 100. Layouts can cater for a communal board room space, individual groupings, as a theatre with our projection kit if needed, or a clearer space for fluid meet and greets. We have the bar area and break out space, plus the balcony which is ideal on sunny days.

MAXIMUM DELEGATE CAPACIT Y

100

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

100

100

100

100

100

40

–

–

–

VENUES | SOUTH OF ENGLAND 67

29 RAINSFORD ROAD CHELMSFORD ESSEX CM1 2PZ

T 01245 455700 E SALES@COUNTYHOTELGROUP.CO.UK W WWW.COUNTYHOTELCHELMSFORD.CO.UK

"This is a perfect venue for those who want to host an event with great London transport links but keep out the busy capital." NIAMH HILES

68 MEETINGS GUIDE 2018

COUNTY HOTEL Elegant & Classic, the County Hotel, Chelmsford is the perfect place for Breakfast, Lunch, Afternoon Tea and Dinner or a relaxing drink on our South facing terrace. The hotel has an award winning restaurant, 50 bedrooms, and five banqueting and conference rooms that can accommodate 8-150 people. The hotel has three rooms licensed for civil ceremonies and offers free car parking for guests in the city centre.

The County Hotel is located three minutes from the train and bus station and a 10 minute walk from the city centre. Chelmsford Museum, Essex County Cricket Club, Riverside Ice and Leisure, Chelmsford Cathedral and one of the most popular shopping destinations in the East of England are all within walking distance of the hotel.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

150

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CRYSTAL BALLROOM

150

54

40

35

70

130

24

3.2

9.5

ESSEX ROOM

50

24

24

25

25

44

8.8

2.5

8

SUFFOLK ROOM

30

12

24

–

–

24

8.7

2.4

4.7

HERTFORD ROOM

–

–

8

–

–

–

4.5

2.4

3.6

KENT ROOM

–

–

8

–

–

–

4.5

2.4

3.3

VENUES | SOUTH OF ENGLAND 69

FIELDHOUSE LANE MARLOW BUCKINGHAMSHIRE SL7 1GJ

T 01628 496 800 E EVENTS@CPMARLOW.CO.UK W WWW.CPMARLOW.CO.UK

"A luxurious and contemporary hotel with attentive staff to make your event a real success." NIAMH HILES

70 MEETINGS GUIDE 2018

CROWNE PLAZA MARLOW The stunning lakeside location of this luxury hotel in Buckinghamshire, set in 5 acres of beautiful countryside, makes it an ideally placed meeting and conference destination. With a total of 168 modern, contemporary bedrooms, 10 meeting and event spaces for up to 450 delegates, and an enviable location just minutes from the M40/M4/M25 and Heathrow, Crowne Plaza Marlow is the ideal venue for conference, training, seminars, product launches, boardroom meetings, interviews, team building events, creative thinking sessions, exhibitions, traditional and Asian weddings, and outdoor barbecue experiences.

Enjoy excellent food and fine wine in the stylish AA Rosette-awarded Glaze Restaurant, with Terrace for al fresco dining in warmer weather, serving exceptional British and authentic Indian cuisine. Schedule an informal meeting in Agua Bar & Lounge or enjoy your favourite cocktail in tranquil surroundings whilst enjoying music from the resident pianist. Unwind and relax in the Quad Club which boasts an 18m indoor heated pool, hot tub, and Life Fitness gym.

MAXIMUM DELEGATE CAPACIT Y

450

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

LAKESIDE 1

40

18

22

20

18

20

6.6

3

6.8

LAKESIDE 2

20

12

10

14

8

12

7.3

3

4.9

LAKESIDE 3

55

24

26

28

32

32

9.4

3

7

RIVERSIDE 4

55

18

26

28

32

32

9.5

3

7

RIVERSIDE 5

30

20

12

18

32

18

8

3

6.5

WINTERLAKE SUITE

450

180

–

–

200

300

23.6

3.8

16.3

WINTERLAKE 1

230

120

76

60

100

170

16.3

3.8

13.7

WINTERLAKE 2

220

60

76

40

60

130

16.3

3.8

10

CONSERVATORY

250

100

–

–

120

180

34.5

3

8.21

CREATIVE MEETING SPACE

50

27

22

20

32

18

7

2.3

8.4

VENUES | SOUTH OF ENGLAND 71

COLCHESTER ROAD TOLLESHUNT KNIGHTS MALDON ESSEX CM98HX

T 01621 862330 E ENQUIRIES@CPCOLCHESTER.CO.UK W WWW.CPCOLCHESTER.CO.UK

"With excellent links to major UK cities and purpose built meeting rooms, Five Lakes is one of the best Maldon hotels for meetings and events." ELIN WILLIAMS

72 MEETINGS GUIDE 2018

CROWNE PLAZA RESORT COLCHESTER – FIVE LAKES Nestled in the beautiful Essex countryside (just nine miles from the A12 and Colchester) you'll find the unique destination of venue of The Crowne Plaza Resort Colchester.

The skilled event team is on hand to help organise your event from the booking process to the final product on the day, making the entire process as easy as possible.

We offer visitors just that little bit more. We like to do things slightly differently here too. A difference you'll appreciate.

In addition to the fully equipped function rooms, we offer 194 luxury bedrooms, two restaurants (one of which can be hired for private use), two bars and a night club.

If you can visualise it, we can help you pull it off. Just think of us as a blank canvas, whatever your plans. From 2-2500 people, we're here to make it happen. The only limit is your imagination. The sheer versatility of our 15 meeting rooms means we're the perfect place to bring people together. Our huge event Arena can take anything you can throw at it, while the wide open spaces and the five acre activity field in our grounds are ideal for any team building activities.

The extensive leisure facilities include two 18 hole golf courses, a gym, squash/badminton courts, tennis courts, football pitch, pool with sauna, Jacuzzi and steam room and a spa with 12 treatment rooms.

MAXIMUM DELEGATE CAPACIT Y

2500

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

MERSEA SUITE

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

400

150

60

75

150

250

25.5

3.9

13.2

RUSHLEY 1 SUITE

100

45

40

30

48

100

16.7

2.7

9.3

RUSHLEY 2 SUITE

80

40

30

28

36

60

14.6

2.4

7.2

EXECUTIVE BOARDROOM

–

–

14

–

–

–

14.6

2.4

5.4

RAMSEY SUITE*

90

40

45

40

60

80

16.4

2.6

7.1

NORTHEY SUITE

40

24

20

20

18

20

8.4

2.6

7.1

OSEA SUITE†

40

24

20

20

18

20

8.4

2.6

7.1

WALLASEA SUITE†

120

80

50

45

84

150

12.5

3.2

12.5

THE ARENA (CAN BE DIVIDED)

2500

1500

–

–

1500

2500

71.83

7.7

48.07

*

†

KEY: *Can be split into three rooms. †Can be split into two rooms

VENUES | SOUTH OF ENGLAND 73

OLD OXFORD ROAD DONNINGTON VALLEY NEWBURY RG14 3AG

T 01635 551199 E EVENTS@DONNINGTONVALLEY.CO.UK W WWW.DONNINGTONVALLEY.CO.UK

"Donnington Valley have small intimate, meeting spaces right through to spacious, contemporary rooms so are sure to have something to suit your requirements." ELIN WILLIAMS

74 MEETINGS GUIDE 2018

DONNINGTON VALLEY HOTEL Donnington Valley is a family owned hotel providing genuine hospitality in the heart of Berkshire. With stunning parkland views the hotel offers flexible event spaces for conferences, meetings and training. Whatever you want to get from your time at Donnington Valley Hotel, the team are sure to deliver. From intimate meetings with a just a select number of attendees to conferences and presentations with over 100 delegates, Donnington Valley has a meeting room to match. There are ten rooms, all with natural daylight and air conditioning. All of the rooms can be configured to your requirement, whether classroom-style for training, cabaretfashion for team brainstorming, or laid out for board meetings.

MEETING ROOM

Meeting rooms range from the Cromwell suite – which holds up to 160 delegates and is equipped with a private bar, high ceilings and adjustable lighting. To the Boardroom, this is smart, contemporary and has views over the adjoining golf course, an ideal s pace for board meetings. The Greens is a unique octagon shaped room and the perfect choice for small groups. Set away from the hustle and bustle of the main hotel building, it offers privacy with access to a patio area and views of the adjoining golf course. Downstairs are the Castle Suites – a dedicated meeting and conference area comprising of three rooms, access to an outdoor patio area and equipped with its own conference café.

MAXIMUM DELEGATE CAPACIT Y

Located five minutes from the M4, time at Donnington Valley is time well spent.

150

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CROMWELL SUITE

150

60

65

60

90

140

18.8

2.6

8.2

CALVERLEY SUITE

80

20

30

30

30

50

7.1

2.4

12.4

EARL OF CARNARVON

60

14

20

20

18

30

7.1

2.4

8.5

EARL OF SUNDERLAND

–

–

8

–

–

–

7.1

2.4

3.9

GREENS

60

12

24

24

30

50

7.6

2.2–2.

8.8

BOARDROOM

–

–

8

–

–

8

6.1

2.4

3.5

WINDSOR SUITE

50

20

25

24

30

–

9

2.4

5.4

WARWICK SUITE

20

12

14

14

18

–

6.6

2.4

6.1

HIGHCLERE SUITE

–

–

10

–

–

–

4.5

2.4

4

EARL OF SEYMOUR

–

–

6

–

–

–

4

2.4

4

VENUES | SOUTH OF ENGLAND 75

CIRENCESTER ROAD CHARLTON KINGS CHELTENHAM GLOUCESTERSHIRE GL53 8EA

T 01242 222021 E EVENTS@DOUBLETREECHELTENHAM.COM W WWW.DOUBLETREECHELTENHAM.COM

"With recent renovations having just taken place, the DoubleTree by Hilton Cheltenham provides a fantastic choice of venue for a wide variety of events and meetings." ELIN WILLIAMS

76 MEETINGS GUIDE 2018

DOUBLETREE BY HILTON CHELTENHAM DoubleTree by Hilton Cheltenham, one of the finest regency hotels in Cheltenham, nestles in glorious grounds in the heart of the Cotswolds. It’s just two miles from the town centre and ten minutes from the world-famous Cheltenham racecourse. When it comes to meeting rooms in Cheltenham, from a large conference to an intimate board meeting, DoubleTree by Hilton Cheltenham has everything you need. An in-house team at your disposal to set up audio-visual eqiptment, staging, lighting and sound systems. Ten comfortable, flexibl, airy rooms. Free Wi-Fi. Excellent breakout areas, including a private patio. Whatever you need, we're here.

MAXIMUM DELEGATE CAPACIT Y

250

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

PARK SUITE

250

120

–

–

160

220

28.3

3

9.4

ALBION

60

16

20

20

32

50

9.4

3

6.9

AUBREY

60

16

20

20

32

50

7.2

3

9.4

VICTORIA

60

16

20

20

32

50

7.2

3

9.4

EDEN

60

16

20

20

32

50

7.2

3

9.4

GARDEN ROOM

60

16

24

24

35

60

11.5

3

7.6

ROYAL SUITE

180

42

40

40

42

100

17.4

3

9.6

ROYAL

80

24

24

24

32

60

11.6

3

7.1

PARK SUITE (2 SECTIONS)

120

42

40

35

56

100

14

3

9.4

PARK SUITE (3 SECTIONS)

200

74

65

53

96

150

21.2

3

9.6

VENUES | SOUTH OF ENGLAND 77

MATCHING ROAD HATFIELD HEATH BISHOPS STOORTFORD HERTS CM22 7AS

T 01279 731441 E INFO@DOWNHALL.CO.UK W WWW.DOWNHALL.CO.UK

"With beautiful grounds, a stunning building and a team of fantastic chefs, Down Hall is able to take care of everything under one roof." CARL BRINDLEY

78 MEETINGS GUIDE 2018

DOWN HALL COUNTRY HOUSE HOTEL Down Hall Hotel is one of England’s most established country house hotels. Located in Hatfield Heath, near Bishop’s Stortford on the Hertfordshire and Essex border, Down Hall is 45 minutes from central London and also ideally located near Stansted Airport. Relax the body, soothe the soul and lift the spirit during your stay at Down Hall in our new, luxury Eden Spa. Dating back to 1322, this impressive Italianate mansion is a historic setting. The hotel’s luxury interiors, ornate ceilings and abundance of natural daylight make for an experience like no other.

Take time to wander the 110 acres of surrounding woodland, parkland and landscaped gardens or sample traditional English Afternoon Tea in our historic lounge or Ibbetson’s tearoom. Why not enjoy a leisurely dinner in The Grill Room restaurant, serving modern English cooking prepared with fresh ingredients from our own vegetable garden? A historic building, breathtaking grounds and excellent service combine to make a meeting, conference or social event at Down Hall an experience like no other. Our dedicated and experienced conference and events team will meet and exceed your expectations every time and ensure that you achieve all the objectives for your event.

MAXIMUM DELEGATE CAPACIT Y

200

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

200

100

50

58

104

180

21

4.65

12.45

ROOKWOOD

35

20

14

16

16

18

7.49

6.09

5.2

IBBETSONS

50

27

24

28

24

40

10.17

2.53

6

HARLEY

80

14

20

26

32

60

10.72

6.09

6.86

BRIDGEMAN/SELWIN

LYNDHURST

30

20

12

15

16

18

7.49

6.09

4.9

OXFORD BELCAMP

100

40

32

36

48

60

15.2

3.15

6.2

COPLEY BENERS

100

40

32

36

48

60

15.2

3.15

6.2

LIDDELL

24

12

12

15

16

NA

6

3.15

5.23

EDEN & GIBBS & GLASCOCK

28

14

14

17

16

NA

7.08

3.15

5.41

PRIOR

100

45

24

30

40

72

11.73

6.09

7.49

VENUES | SOUTH OF ENGLAND 79

CASTLE STREET FARNHAM SURREY GU9 0AG

T 01252 720406 E EVENTS@FARNHAMCASTLE.COM W WWW.FARNHAMCASTLE.COM

"A history-rich venue set in the idyllic Surrey countryside and yet less than an hour from the centre of London." MEGAN GAMMAGE

80 MEETINGS GUIDE 2018

FARNHAM CASTLE With an elevated position overlooking the charming town of Farnham, the Castle dates to the 12th Century and is one of the most important buildings in the South of England. A popular choice for meeting and celebration for many of England's Kings and Queens over the centuries, with the architecture reflecting the changing styles throughout the ages Farnham Castle is a unique and memorable venue for meetings and events.

they offer versatile space when used together or individually, along with 32 en suite bedrooms and extensive outdoor space the Castle is ideal for any event, from a product launch and offsite meeting to a drinks reception or a glittering award ceremony. The Castle provides excellent facilities for residential and non-residential events and our professional and experienced team can tailor your event to suit your exact requirements.

Set within five acres of stunning gardens and manicured lawns, Farnham Castle offers a tranquil haven away from the hustle and bustle of the outside world. A perfect retreat for any corporate event.

Perfectly located with excellent road and rail links, just minutes from the M3 and 50 minutes from Waterloo and close to both Heathrow and Gatwick airports; it’s a sought-after location for any occasion.

With a choice of 11 impressive meeting and syndicate rooms all with natural daylight, and stunning views overlooking the Castle grounds,

Farnham Castle provides the ideal setting and adds a unique charm whatever your event.

MAXIMUM DELEGATE CAPACIT Y

180

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

GREAT HALL

180

–

–

–

78

160

14

–

10

LANTERN HALL

80

–

30

–

55

70

12.9

–

7.9

WINCHESTER

80

–

30

25

55

70

11.8

–

6.6

GARDEN ROOM

40

–

24

–

20

50

6

–

5.3

LIBRARY

–

–

36

22

–

50

12.5

–

4

LIBRARY ANNEX

–

–

18

–

–

30

6

–

5.3

TALBOT 1

40

–

16

8

24

–

4.5

–

4

TALBOT 2

–

–

8

14

–

–

6.7

–

6.1

BEAUFORT 2

–

–

8

8

–

–

6

–

4

BEAUFORT 3

–

–

8

8

–

–

6.5

–

3.75

VENUES | SOUTH OF ENGLAND 81

WEST QUAY ROAD SOUTHAMPTON HAMPSHIRE SO15 1AG

T 023 8063 3033 E SALES@GRANDHARBOURHOTEL.CO.UK W WWW.GRANDHARBOURHOTEL.CO.UK

“The Grand Harbour Hotel, located in the centre of the city and alongside the historic Medieval City Walls, provides high quality events venues with a view, overlooking the Southampton Waterfront.” ADAM SHAW

82 MEETINGS GUIDE 2018

GRAND HARBOUR HOTEL The Grand Harbour Hotel is centrally located in the heart of Southampton, just 75 minutes by train from central London. The hotel overlooks the historic waterfront and medieval city walls and is the perfect port of call for business or pleasure. The Grand Harbour is one of the largest conference hotels in Hampshire, offering 173 bedrooms and 10 conference rooms.

Facilities include:

The team at the Grand Harbour are experienced in planning a multitude of events and are on hand to help ensure the smooth running and success of your function. As well as conferences, meetings, gala dinners and product launches, the hotel works with a number of local suppliers to offer a multitude of team building packages.

• 173 bedrooms and suites all benefiting from the recent installation of air-conditioning

• Spa and leisure including an indoor swimming pool, steam room, sauna and gym • Restaurant and bar with terrace and outdoor space in the heart of the city • 10 meeting and event suites ranging from the Library to the impressive Mayflower Suite accommodating up to 500 guests

• Onsite parking and convenient access from road, rail, sea and air

MAXIMUM DELEGATE CAPACIT Y

500

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

MAYFLOWER SUITE

500

300

–

–

350

440

26.4

4.49

16.7

MEZZANINE SUITE (WINSLOW, BRADFORD & STANDISH)

140

90

60

50

90

140

24

2.7

9

WINSLOW SUITE

50

30

30

25

36

50

8

2.7

9

BRADFORD SUITE

50

30

30

25

36

50

8

2.7

9

STANDISH SUITE

40

24

22

22

24

30

8

2.7

8

EATON SUITE

40

–

20

12

12

20

8

2.7

7

THE LIBRARY

–

–

8

–

–

8

8

2.7

3

BOARDROOMS (4 AVAILABLE)

–

–

14

–

–

–

8

2.7

4

MAYFLOWER 1 OR 3

130

80

–

–

80

130

7.2

4.49

16.7

MAYFLOWER 2

250

100

–

–

100

180

12

4.49

16.7

VENUES | SOUTH OF ENGLAND 83

4 GROVE ROAD BOURNEMOUTH DORSET BH1 3AX

T 01202 498900 E EVENTS@THEGREENHOUSEHOTEL.COM W WWW.THEGREENHOUSEHOTEL.CO.UK

'The Green House is a go-to meeting and conference venue for organisations that really care about their social and environmental impacts as well as quality' NIAMH HILES

84 MEETINGS GUIDE 2018

THE GREEN HOUSE Whatever the purpose of your meeting, our dedicated team will design your event around your needs, focusing on your goals and priorities to ensure you get your message across successfully – and enjoyably. Each of our meeting rooms can cater for boardroom layouts of up to 24 or theatre style layouts up to 40. They are separated by a small central room which can be used as a break-out area or for access between rooms if you require two separate spaces. These rooms can also cater for private dining from our 2 rosette Arbor restaurant. Both rooms have full audio-visual equipment, direct lift access and a private external entrance. The Green House is available for all types of corporate functions; exclusive use of the hotel can be arranged for events, product

MEETING ROOM

launches, seminars and mini-conferences. Our outdoor covered hut with pizza oven attached is the perfect team building space. At the Green House we have built our reputation on incredible attention to detail and all-round quality of service. As a TripAdvisor Platinum Green Leader, we are recognised as one of only a handful of establishments around the UK to have achieved the very highest environmental standards. While we don’t make a song and dance about it, it is there in everything we do, from the way we source our food and drink locally direct from ethical suppliers to our choice of furniture and fittings. It makes us the perfect choice for organisations that value corporate social responsibility.

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

PRIVATE EVENTS ROOM

80

20

28

22

PRIVATE EVENTS ROOM ONE

35

12

20

10

PRIVATE EVENTS ROOM TWO

20

–

12

6

80

BANQUET

L (M)

H (M)

W (M)

36

70

–

–

–

21

30

–

–

–

14

20

–

–

–

VENUES | SOUTH OF ENGLAND 85

100 LONGWATER AVENUE GREEN PARK READING BERKSHIRE RG2 6GP

T 0118 945 0122 E ABURBAGE@OXFORDPROPERTIES.COM W WWW.GREENPARK.CO.UK

"If you are planning a 1-2-1 meeting, small group meeting or even an annual conference, Green Park Conference Centre has the ideal space for you." CARL BRINDLEY

86 MEETINGS GUIDE 2018

GREEN PARK CONFERENCE CENTRE Following a major refurbishment, the Conference Centre is situated on the ground floor of 100 Longwater Avenue and offers Grade A facilities with an executive feel as well as a stunning view over the surrounding landscaped scenery and Longwater lake. The in-house catering team provide an outstanding hospitality service with the flexibility to serve anything from a working buffet lunch to outside BBQs on the decking or delicious canapés, ideal for networking events. Meeting rooms can be booked by a room hire rate or as day delegate packages. The centre can cater for all AV and equipment requirements, with ceiling mounted projectors and screens,

MEETING ROOM

telephone and video conference facilities, PA system with microphones, lecterns, portable plasma HD TV screens, staging, flip charts and a centrally controlled system to manage lighting, blinds and sound volume. All of our conference and meeting rooms have a contemporary, clean and fresh feel with natural daylight and air-conditioning. Delegates can benefit from complimentary WiFi and ample on-site free car parking. The building in which the Conference Centre is located also hosts Byte restaurant, a building reception with 24 hour security and an executive lounge, which is perfect for one-to-one meetings or to make a private phone call.

MAXIMUM DELEGATE CAPACIT Y

250

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CONFERENCE CENTRE (CIRRUS & STRATUS COMBINED)

250

60

54

50

150

150

26.6

2.75

17.6

CIRRUS

100

30

34

30

48

64

14.7

2.75

8.9

STRATUS

100

30

34

30

48

64

14.7

2.75

8.72

POLLEN

–

–

10

9

–

–

6.5

2.75

4.5

NECTAR

–

–

10

9

–

–

5.25

2.75

4.5

VENUES | SOUTH OF ENGLAND 87

CHURCH STREET EAST WOKING SURREY GU21 6HJ

T 01483 712710 E SALES@HGWELLS.CO.UK W WWW.HGWELLS.CO.UK

"The impressive and contemporary spaces on offer, along with the advanced technology and talented catering team, make this venue a great backdrop for a range of events and conferences." ELIN WILLIAMS

88 MEETINGS GUIDE 2018

H.G. WELLS CONFERENCE & EVENT CENTRE H.G. Wells Conference & Events Centre is a versatile venue that is ideal for meetings, conferences, award dinners, private parties and Christmas parties. We have over 25 years of experience in running corporate events for both large organisations and SMEs. We are committed to delivering the best possible customer service and we are proud to offer: • Six flexible spaces suitable for 1-600 • Delicious in house catering

We will work with you to design and manage your event, right down to the last detail. Your dedicated Event Manager, Event Assistant and catering team are here to make sure everything goes smoothly and seamlessly. Leaving you to sit back, relax and enjoy a fantastic event. We are based in the centre of Woking easily accessible from the M25, A3 and M3 motorways as well as being a two minute walk from Woking train station, which is regularly serviced by fast trains from Waterloo and Clapham Junction.

• Experienced event mangers • Three spacious bars • State of the art AV equipment

MAXIMUM DELEGATE CAPACIT Y

• Webcasting

MEETING ROOM

600

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

WELLS ROOM

600

144

–

416

200

300

25

7

18.9

KEMP ROOM

200

54

60

45

96

150

15.9

3.8

12.9

GRIFFIN ROOM

80

20

20

16

36

70

15.9

3.8

12.9

OGILVY ROOM

60

20

26

36

25

48

12.1

3.3

5.5

ELPHINSTONE ROOM

12

12

10

–

–

–

4.9

2.3

4.5

VENUES | SOUTH OF ENGLAND 89

HARTHAM LANE CORSHAM WILTSHIRE SN13 0RP

T 01249 700 000 E INFO@HARTHAMPARK.COM W WWW.HARTHAMPARK.COM

"With unrivaled tech-infrastructure, elegant meeting rooms, picturesque surroundings and an experienced hospitality team, Hartham Park is clearly a fantastic venue." NIAMH HILES

90 MEETINGS GUIDE 2018

HARTHAM PARK Hartham Park is more than just a stunning Georgian estate, it's an ideal location in which to hold meetings, networking sessions, speaker events, board meetings, product launches, private dinners and training/team days in rooms that range from elegant to hi-tech.

Ideally located between Bristol, Bath and Swindon, easily reached from the M4 (junction 17 & 18) Hartham Park offers free parking space for 365 cars, a full hospitality service for events as well as having a welcoming café that provides a daily selection of hot and cold food and beverages.

We offer membership which includes a hot desk service, discounts off of room hire and many member benefits. There are stunning rooms for all occasions at Hartham Park and 50 acres of outside space which is also available for events.

We offer comprehensive support from your first enquiry through to the end of your event giving you a stress free experience and peace of mind, with time to concentrate on what you do best: manage your business.

As well as our meeting rooms, Hartham Park's acres of grounds that include a lake, meadows and lawns provide the perfect backdrop for outdoor events.

MEETING ROOM

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

LIBRARY

60

STUDY

–

18

8

16

25

–

18

–

–

BILLIARDS ROOM

40

20

20

16

STATEROOM

60

20

22

BALLROOM

100

L (M)

H (M)

W (M)

50

13.1

4.48

5.8

–

11.4

4.47

7.6

24

40

7.9

4.38

7.6

24

30

60

10

4.35

7.3

100

–

–

–

70

80

18

4.3

6

ESTATES OFFICE

–

–

10

8

–

–

–

–

–

THE SNUG

–

–

4

–

–

–

–

–

–

GROUNDS – 5000 CAPACITY

–

–

–

–

–

–

–

–

–

VENUES | SOUTH OF ENGLAND 91

ELTON WAY WATFORD WD25 8HA

T 01923 235 881 E DEAN.DASILVA@HILTON.COM W WWW.HILTON.COM/WATFORD

"This hotel is the perfect base for those throwing events in the beautiful South East of England." ZOE O'CONNELL

92 MEETINGS GUIDE 2018

HILTON WATFORD The Hilton Watford has easy access – it takes only 2 minutes to get to M1 and 5 minutes to M25 from the hotel. Watford Junction, that has links South (Brighton via Clapham Junction) and North (direct trains to Milton Keynes and Birmingham), is only 5 minutes taxi ride away. • Recently refurbished New Hertford Suite seating up to 375 attendees

Our new Regus Express business lounge is the ideal space for productivity. Choose from our meeting rooms equipped with 42-inch screens, HDMI and VGA cables for projection, glass writing boards and air conditioning. Hire the room by the hour, half day and full day, or simply drop in to complete a few tasks

• All meeting rooms have natural daylight, temperature control and pillar free space • Over 300 car parking spaces on-site free-of-charge • 200 Hilton Guest bedrooms available for residential conferences

MEETING ROOM

MAXIMUM DELEGATE CAPACIT Y

375

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

THE NEW HEARTFORD SUITE

375

200

60

40

350

350

17.4

3.8

20.5

THE CHIPPERFIELD SUITE

120

80

72

45

120

120

11.2

3.5

14.0

LANGLEY ROOM

35

16

16

–

–

–

5.3

2.4

7.3

THE BOARDROOM

–

–

14

16

–

–

5.8

2.4

6.7

SHENLEY ROOM

60

45

30

36

36

–

7.0

2.4

10.8

STANMORE

60

45

30

36

36

–

8.00

2.4

10.84

VENUES | SOUTH OF ENGLAND 93

GEORGE STREET HINTLESHAM IPSWICH IP8 3NS

T 01473 652334 E RESERVATIONS@HINTLESHAMHALL.COM W WWW.HINTLESHAMHALL.CO.UK

"Hintlesham Hall Hotel is the ideal location for high-quality meetings and conferences." ZOE O'CONNELL

94 MEETINGS GUIDE 2018

HINTLESHAM HALL HOTEL About Hintlesham Our aim is to create a tranquil, restful and restorative, unbranded and personal Hotel – for people wishing to focus on work issues, celebrate a special event or simply those wishing to unwind and relax. The hope is that you will find helpful and intelligent staff, attention to detail and superb food and service and above all the sense that you are very welcome. Work matters The tranquillity of Hintlesham and its convenient location near the A12 and A14, The proximity of the County Town of Ipswich and old market towns of Lavenham and Woodbridge make it a great choice for conferences, meetings and focus groups. We can offer a range of conference rooms with bespoke packages with versatile indoor and outdoor spaces with a wide selection of quality meals and a dedicated conference team to ensure the success of your event.

MEETING ROOM

This rural retreat so well located is a stylish Country House Hotel with a stunning grounds. Hintlesham is available on an exclusive basis to groups along with its 32 bedrooms or purely on a function basis. The atmosphere is relaxed and welcoming, the food and service are of a very high standard and the staff are committed to ensuring that, whatever the occasion the event will be really special. We are able to provide a wide range of team building activities within our grounds or off site, from Clay Pigeon shooting to Long Bow Archery, Orienteering and Horse Riding, we can arrange BBQ's and Hog Roasts, 4-wheel driving or a round of Golf.

MAXIMUM DELEGATE CAPACIT Y

100

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

THE SALON

90

44

40

40

49

94

13.11

6.09

7.6

THE CAROLEAN

50

18

24

24

28

24

8.7

4.2

6.5

THE PARLOUR

50

18

24

32

28

24

7.6

4.2

6.5

THE JUSTICE

12

–

10

–

–

16

5.9

4.2

5.9

GRANDIFLORA

40

30

28

20

30

–

9.51

4.2

5.5

VENUES | SOUTH OF ENGLAND 95

BOND STREET BRISTOL BS1 3LE

T 0117 924 5000 E ACADEMY@HIBRISTOLCITY.CO.UK W HIBRISTOLCITY.CO.UK

"An amazing location and seven meeting rooms, the largest of which can accommodate up to 160 people make this the perfect place to meet in Bristol." HANNAH REEVE

96 MEETINGS GUIDE 2018

HOLIDAY INN BRISTOL CITY CENTRE Our Academy Meetings Centre offers ideal conference services tailored to meet your requirements, offering state of the art rooms suitable for a wide range of meetings and functions. With flexible packages, the Academy is the perfect choice for your meeting or event Located in the heart of Bristol city centre opposite Cabot Circus shopping centre, this new hotel will be a popular choice with both the business and leisure traveller. Every detail in the hotel bedrooms has been designed to create a comfortable, modern and pleasurable environment.

The hotel has the stylish Spot Kitchen and Bar which offers a wide range of international dishes and 24hr room service. A panoramic gym is also available to residents. The hotel has 155 air conditioned bedrooms and an Academy Meeting and Banqueting Centre boasting 7 purpose built meeting rooms that can accommodate all types of events .The hotel is directly off the M32 as you enter Bristol for easy access with on-site parking. Our experienced team will ensure your event is dealt with professionally and meets all your expectations.

MAXIMUM DELEGATE CAPACIT Y

160

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

ACADEMY 1

40

18

32

16

20

ACADEMY 2

30

12

14

–

15

40

6.4

7.3

2.45

24

4.8

7.3

ACADEMY 3

30

12

14

–

2.45

15

24

4.8

7.3

ACADEMY 4

40

18

22

2.45

16

20

40

6.4

7.3

ACADEMY 5

30

16

2.45

14

14

10

18

6.4

5.7

2.45

ACADEMY 6

54

ACADEMY 7

24

24

24

22

25

50

9.6

5.7

2.45

–

8

8

10

–

5.6

5.7

ACADEMY 1234

2.45

160

76

62

58

95

100

22.2

7.3

ACADEMY 567

2.45

90

52

50

48

72

72

21.6

5.7

2.45

VENUES | SOUTH OF ENGLAND 97

POVEY CROSS ROAD HORLEY SURREY RH6 0BA

T 01293 787671 E EVENTS@HIGATWICKAIRPORT.COM W WWW.HIGATWICKAIRPORTHOTEL.CO.UK

"A great location, a familiar name and a special meeting menu make this a popular choice with our clients." JAYNE WINSTANLEY

98 MEETINGS GUIDE 2018

HOLIDAY INN LONDON GATWICK AIRPORT The Holiday Inn London Gatwick airport's newly refurbished Academy conference centre can accommodate 10 to 360 delegates and offer an individual guest services desk for check in and assistance, setting a great impression for your delegates. The Academy also benefits from spacious break out areas and all day refreshments, which ensure your delegates make the most of their meeting with time to network with colleagues.

The Academy offers 12 flexible meeting rooms with many options for layout, equipment and presentation. Coupled with our great location, a familiar name, great transport connections 2016 bedrooms, the Holiday Inn London Gatwick Airport is the perfect choice for your next event.

We'll support your event from the moment you get in touch through to a successful finale, taking time to get the details right so you get your meeting, your way.

MAXIMUM DELEGATE CAPACIT Y

200

MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CONCORD SUITE

120

60

55

35

50/70

110

–

–

–

CONCORD ONE

60

25

30

22

30

45

–

–

–

CONCORD TWO

60

25

30

22

25

45

–

–

–

LANCASTER SUITE

60

25

30

22

30

45

–

–

–

SPITFIRE SUITE

50

20

24

18

20

40

–

–

–

SOVEREIGN SUITE

30

10

16

12

12

20

–

–

–

ARMSTRONG SUITE

25

8

14

10

10

20

–

–

–

ENDEAVOUR SUITE

25

8

14

10

10

20

–

–

–

LINDBERG SUITE

20

6

14

10

10

14

–

–

–

ERHART SUITE

20

6

14

10

10

14

–

–

–

VENUES | SOUTH OF ENGLAND 99

WHARFEDALE ROAD WINNERSH TRIANGLE WOKINGHAM READING RG41 5TS

T 0118 944 0444 E EVENTS@HIREADINGHOTEL.COM W WWW.HIREADINGHOTEL.COM

"A perfect venue for hosting conference events of all types, it has great transport links and eight meeting rooms kitted out with state-of-the-art facilities." CARL BRINDLEY

100 MEETINGS GUIDE 2018

HOLIDAY INN READING M4 J10 Why do meeting planners choose us? • Exceptional New 4 Silver Star 2 AA Rosette hotel located in Winnersh Triangle, within close proximity of the M4, Reading, Bracknell, Wokingham and London • 8 state-of-the-art, fully equipped, airconditioned Meeting Rooms with natural daylight, electronic screens and overhead data projection, for up to 260 delegates • Super-fast Wi-Fi technology • Complimentary, secure, ample underground parking for guests and conference delegates • Tailor-made Day Delegate and Residential packages

• Dedicated Conference Manager to ensure all your requirements are attended to. • 174 luxuriously-appointed, spacious, tranquil bedrooms, including Executive, Family and Suites, with 32-inch flat screen TV and luxury bedding • Esprit Spa & Wellness with 18m indoor pool, large Life Fitness Gym, Spa treatments, Sauna and Steam room • 2 AA Rosette Caprice Restaurant serving modern British and Authentic Indian cuisine with a Terrace for al fresco dining. Flexible dining options including private and corporate banqueting available on request.

MAXIMUM DELEGATE CAPACIT Y

260

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

BUCKINGHAM SUITE

260

180

64

60

110

220

11.5

2.8

21.1

FROGMORE

145

76

44

44

48

90

9.4

3

14.6

ETON

100

72

30

32

36

60

11.5

3.2

7.3

ASCOT

75

55

30

25

30

40

11.5

3.2

6.43

WINDSOR

75

50

32

30

36

60

11.5

3.2

7.4

HENLEY

62

42

22

22

24

40

9.4

2.8

7

MARLOW

62

29

22

23

30

50

9.4

2.8

7.5

OXFORD

62

42

22

22

24

40

9.4

2.8

8.9

SANDHURST

60

45

22

20

24

40

9.4

2.8

5.4

SONNING

40

30

18

16

18

30

7.5

2.8

5.3

VENUES | SOUTH OF ENGLAND 101

GLOUCESTER RUGBY LTD KINGSHOLM STADIUM KINGSHOLM ROAD KINGSHOLM GLOUCESTER GL1 3AX

T 01452 872269 E PATRICKMORRIS@GLOUCESTERRUGBY.CO.UK W WWW.GLOUCESTERRUGBY.CO.UK

"This conference, meeting and events space is top notch as it combines superb facilities, delicious food and attentive staff." NIAMH HILES

102 MEETINGS GUIDE 2018

THE KINGSHOLM CONFERENCE CENTRE The Kingsholm Conference Centre is an awardwinning conference, meetings and events venue that can accommodate up to 350 delegates in theatre style layout, up to 275 guests in roundtable dining format and up to 60 delegates in a range of individual meeting rooms. We also offer free on-site parking for 150 cars, nearly 1,000 sqm of exhibition space and an excellent catering and banqueting service.

Over 900 sqm of air-conditioned, purposebuilt exhibition space overlooks Kingsholm's famous rugby pitch and this excellent facility is supported by a wide range of adaptable display areas and breakout spaces throughout the recently built stadium. A large car park and adjacent ground floor halls can also be used for new car launches or to display heavy equipment and commercial machinery.

The 1873 Suite provides ideal accommodation for conferences, exhibitions, business meetings, product launches and award ceremonies for up to 350 delegates. An additional sixteen syndicate rooms and suites of varying sizes are ideal for small meetings, training and interviews for between two and sixty participants and we also provide free Wi-Fi, free on-site parking, excellent catering facilities and technical support.

Kingsholm provides a unique venue for up to 275 guests attending formal dinners, receptions and corporate hospitality events, making use of the 1873 Suite and a range of private meeting rooms of varying sizes.

MEETING ROOM

MAXIMUM DELEGATE CAPACIT Y

350

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

350

150

40

–

120

275

–

–

–

THE LEGENDS LOUNGE

60

25

30

–

30

55

–

–

–

THE DIRECTORS LOUNGE

38

18

24

–

18

24

–

–

–

THE MITSUBISHI STREET

32

24

20

–

12

20

–

–

–

HOSPITALITY BOXES

10

8

12

–

8

12

–

–

–

THE 1873 RICOH SUITE

VENUES | SOUTH OF ENGLAND 103

KNEBWORTH BARNS CONFERENCE AND BANQUETING CENTRE KNEBWORTH PARK STEVENAGE SG3 6PY

T 01438 813 825 E JENNA.BATEMAN@SODEXO.COM W WWW.KNEBWORTHHOUSE.COM

"The stunning gardens and historic architecture of Knebworth House really set this venue apart from others." NIAMH HILES

104 MEETINGS GUIDE 2018

KNEBWORTH HOUSE Knebworth House is a spectacular historic house, home of the Lytton family since 1940. Set in 250 acres of attractive parkland with excellent motorway links via the A1M and just 28 miles north of London. Venues include the 500 year old house, 16th Century Tithe Barns, Lytton and Cobbold Barns and ten marquee sites from 12 acres upwards available for;

Our on site team will manage your event with dedication and professional efficiency and cater for all your catering needs. Renowned for our flexibility, Knebworth looks forward to welcoming you and ensuring your event is a success on every occasion.

• Meetings and Conferences • Training • Dining • Outdoor activities and fun days • Festivals and concerts up to 125,000 people • Weddings and celebrations

MAXIMUM DELEGATE CAPACIT Y

• Exhibitions and product launches

MEETING ROOM

200

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

MANOR BARN

180

80

60

50

100

180

21.5

4.6

W (M) 7.5

LODGE BARN

100

60

40

30

60

120

23

9

4.6

COBBOLD BARN

150

80

40

–

90

200

20.3

2.5

9.7

LYTTON BARN

80

30

30

–

36

80

9.7

2.5

9.7

JACOBEAN BANQUETING HALL

100

20

30

30

30

60

12

7.6

7.5

VICTORIAN LIBRARY

40

–

15

–

–

–

10

3

6.5

VENUES | SOUTH OF ENGLAND 105

SANDY LANE SHEDFIELD SOUTHAMPTON S032 2HQ

T 01329 833 455 E MEONVALLEY.EVENTS@MARRIOTTHOTELS.CO.UK W WWW.MARRIOTT.CO.UK

"Meon Valley has eight rooms on offer which are set in the picturesque Southampton countryside making this a lovely choice of venue for those who want to get out of the hustle and bustle of the cities." CARL BRINDLEY

106 MEETINGS GUIDE 2018

MEON VALLEY MARRIOTT HOTEL & COUNTRY CLUB Situated on 225 acres of immaculately landscaped grounds in the idyllic Southampton countryside, Meon Valley Marriott Hotel & Country Club welcomes visitors to indulge in one-of-a-kind luxury. Our gorgeously appointed hotel rooms and suites can set an exceptional stage for your time in Southampton. We showcase a well-stocked fitness centre, a heated pool and contemporary seasonal dining at our hotel's award-winning Broadstreet Restaurant. Guests looking to plan an unforgettable meeting or social event here in the Southampton area can make use of our flexible venue space and on-site planning services. In addition, our hotel's ideal placement situates you near Paultons Park, Winchester and more. Meon Valley is very accessible being just one hour to London by train, with great road links and just 10 miles from Southampton airport.

MEETING ROOM BOARDROOM

Our meeting space can host meetings from 2 people up to 120 people, with plenty for your delegates to enjoy out of the meeting room including our Championship 18 hole golf course. Marriott Meetings Imagined concept embraces the purpose of your meeting or event to make a bespoke and memorable occasion for your guests, our on-site event managers ensure that your meeting is delivered from the pre planning, to the final stages. Our meeting services app also allows you the flexibility to make changes on the day from changing the temperature of the room to ordering in a post meeting snack without even leaving your meeting room.

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

120

L (M)

H (M)

W (M) 5.7

–

–

–

–

14

16

6.1

2.9

CHARTER

100

–

–

32

36

80

11.8

2.8

9.8

FAIRWAYS

30

–

–

16

16

30

7.9

2.8

6.4

HAMPSHIRE SUITE

120

–

–

28

50

90

19.2

2.8

6.4

PARKLANDS

50

–

–

26

28

50

11.3

2.9

6.4

PHILLIMORE

–

–

–

–

8

–

5.7

2.9

2.9

STIRLING

–

–

–

–

8

–

5.7

2.9

2.9

VALLEY

26

–

–

–

14

30

6.4

2.6

6.3

VENUES | SOUTH OF ENGLAND 107

BROOKLANDS DRIVE WEYBRIDGE SURREY KT13 0SL

T 01932 373 707 E MBWORLD-EVENTS@DAIMLER.COM W MERCEDES-BENZWORLD.CO.UK

"The broad range of rooms on offer across three floors makes this a fantastic 'blank canvas' in which you can create a truly unique event." JESSICA HALE

108 MEETINGS GUIDE 2018

MERCEDES-BENZ WORLD Mercedes-Benz World is the ultimate conference and events experience located on the historic Brooklands race track. From inspirational conferencing facilities, large event spaces and thrilling Driving Experiences, to stimulating exhibitions and outstanding cuisine. Mercedes-Benz World is more than just a great venue – it’s an experience on every level!

Modern technology combined with dynamic driving on our Handling Circuits or 4x4 offroad course create the most unique venue, guaranteed to impress. Our Driving Experiences offer an exceptional way to reward teams, entertain clients and act as the perfect team building opportunity encouraging effective communication and collective problem solving.

Our versatile interior and exterior spaces are highly flexible and can be customised to your specific requirements. From a small meeting to a large-scale outdoor event, our impressive building and extensive grounds are the ideal spaces for conferences, presentations, exhibitions and a host of other events. Internal logistics are helped by 2 car lifts, each capable of lifting over 6 tonnes which will easily accommodate the safe transport of even the most awkward equipment and our attentive team are on hand to support you from planning right through to execution.

Mercedes-Benz World is well situated within easy reach of both major London airports with excellent bus, rail and road links. And what’s more, there’s free par king, convenient loading areas and 24 hour security.

MAXIMUM DELEGATE CAPACIT Y

13K

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

BROOKLANDS HALL

350

120

40

40

160

200

20

4.5

18

MOSS & CAMPBELL SUITE

7

120

48

38

38

64

80

15.6

5

EXHIBITION AREA

–

–

–

–

–

450

1130sq

4.5

–

HAMILTON SUITE

30

–

16

–

–

–

7.8

5

4.1

S–CLASS SUITE

64

30

30

28

64

60

100sq

3.3

–

S–CLASS GALLERY

–

–

–

–

–

200

360sq

4.5

–

AMG PERFORMANCE CENTRE

–

–

–

–

–

120

120sq

3.9

–

AMG SUITE

–

–

24

–

–

–

10

3

5.5

CINEMA

88

–

–

–

–

–

–

4

12

SUITE 63

–

–

7

–

–

–

31sq

2.6

–

VENUES | SOUTH OF ENGLAND 109

149 KINGS ROAD BRIGHTON BN1 2PP

T 0844 815 9061 E CSALES.MERCUREBRIGHTONSEAFRONT@JUPITERHOTELS.CO.UK W WWW.MERCUREBRIGHTON.CO.UK

"Light and spacious meeting rooms and a stunning location right on Brighton's seafront make this hotel a fantastic choice for any meeting." ELIN WILLIAMS

110 MEETINGS GUIDE 2018

MERCURE BRIGHTON SEAFRONT Our beautiful Grade II listed Regency hotel is set right on the Brighton seafront just a short walk from the heart of the city centre. Located within easy access to the A27 & A23 and close to the main line rail station the hotel is the perfect choice for your meeting, conference and events needs. The hotel has 116 bedrooms and six meeting rooms with varying capacities to accommodate from 2-180 delegates.

Our West Pier and Coast View suites have stunning views overlooking the seafront which makes them an inspirational setting for smaller boardroom meetings and training events. The Grand Ballroom is perfect for larger meeting and banqueting events with its high ceilings, large mirrors and stunning chandeliers. In addition to our superb meeting space we also offer free high speed WIFI throughout the building.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

180

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

BALLROOM

180

80

60

60

90

150

19

5.49

10

NORFOLK SUITE

60

20

24

24

32

50

11

3.66

9 4.5

COAST VIEW 1

60

12

26

22

24

30

9.3

2.74

COAST VIEW 2

50

10

16

16

16

–

4.35

2.74

9.1

WEST PIER 1

40

10

16

16

–

–

10

2.44

4.88

WEST PIER 2

20

8

12

12

–

–

5.22

2.44

6

VENUES | SOUTH OF ENGLAND 111

BROAD STREET BRISTOL BS1 2EL

T 0117 930 3322 E HA0I2-SB@ACCOR.COM W WWW.MERCURE.COM

"All the function spaces are easily adapted which makes them perfect for suiting any occasion, whether a large corporate event or a smaller meeting. Also as it is a Grade II listed building it makes it a stunning setting for your event as it manages to be stylish and contemporary while keeping its rich history." MEGAN GAMMAGE

112 MEETINGS GUIDE 2018

MERCURE BRISTOL GRAND HOTEL An elegant Grade II Victorian building in the historic old city area of the city, less than a mile from Bristol Temple Meads railway station and close to historic landmarks. Mercure Bristol Grand Hotel has been refurbished to blend Victorian charm with a contemporary feel.

Hotel facilities at a glance:

The newly-refurbished hotel provides a unique experience where modern day luxury meets Victorian grandeur, rich in history, independent in spirit. Boasting one of the largest banqueting rooms in Bristol, an ideal venue for business meetings and events, dinners, charity events or social occasions with a choice of 11 function rooms to suit any occasion, from one-to-one interviews, sit-down banquets for 400 or business gatherings for 500 delegates.

• On-site fitness suite and treatment rooms

• 11 meeting rooms • 182 spacious and modern bedrooms • Marlows Cellar Bar • Keepers Kitchen & Bar • Indoor pool, sauna and steam room • On-site car parking • Central location • Complimentary Wi-Fi

MAXIMUM DELEGATE CAPACIT Y

500

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

WESSEX SUITE

500

200

70

65

290

400

28.6

3.7

22.1

BALLROOM

300

120

70

60

150

200

19.2

8.0

12.0

MARLBOROUGH SUITE

100

60

30

30

80

100

14.6

4.0

8.28

DUCHESS SUITE

120

–

30

30

–

120

22.5

3.5

9.55

DUCHESS 1

50

16

22

16

16

20

9.55

3.5

5.3

DUCHESS 2

50

16

22

16

16

20

10.37

3.5

4.5

DUCHESS 3

50

16

22

16

16

20

9.8

3.5

5.9

DUCHESS 4

50

16

22

16

16

20

9.55

3.5

5.3

DEVON

60

35

24

25

40

40

9.6

3.6

7.7

CLIFTON

30

20

18

18

16

–

8.1

2.37

5.1

VENUES | SOUTH OF ENGLAND 113

REDCLIFFE HILL BRISTOL BS1 6SQ

T 0117 968 9872 E H6698-SB@ACCOR.COM W WWW.MERCURE.COM

"With 12 conference rooms on a dedicated events floor, good transport links and on-site parking Bristol Holland House is the perfect business hotel." ZOE O'CONNELL

114 MEETINGS GUIDE 2018

MERCURE BRISTOL HOLLAND HOUSE HOTEL Mercure Bristol Holland House Hotel & Spa is an affordable yet stylish four star luxury hotel within a central location. This stylish hotel blends sophisticated meeting and conference facilities with 275 spacious refurbished bedrooms all with big beds, free quality Wi-Fi throughout the whole hotel, leisure facilities include a large heated pool, fitness suite and a spa. The hotel has a modern and contemporary feel, staying true to its locally inspired roots which brings Bristol’s past and present to life. Mercure Bristol Holland House Hotel caters both for leisure and business guests, with twelve conference rooms for meetings of all sizes, ideal for any business or social event.

Enhanced by its central location and sheer style, the hotel is the obvious choice for high profile events. Free internet access is available throughout the hotel giving guests the opportunity to stay connected with colleagues 24 hours a day. All event suites are blessed with natural daylight and air conditioning. The 12 luxurious suites comfortably cater for intimate meetings of eight or a banqueting feast of 220 delegates and are accompanied by dedicated lounges, break out areas and access to the hotels internal courtyard.

MAXIMUM DELEGATE CAPACIT Y

220

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

FOREST SUITE

220

150

68

70

176

220

27.0

2.5

12.0

ORCHARD SUITE

100

48

38

40

64

80

15.0

2.3

7.0

PHOENIX SUITE

110

60

45

45

64

80

17.5

2.2

7.3

BIRCH SUITE

60

30

32

34

32

40

12.00

2.3

5.0

WILLOW SUITE

50

30

26

26

32

40

10.5

2.3

5.3

ASPEN SUITE

50

24

20

22

24

30

9.00

2.3

5.3

HAWTHORN SUITE

42

18

20

20

24

20

9.00

2.3

5.3

CEDAR SUITE

30

18

20

20

16

20

7.25

2.3

5.0

ROWAN SUITE

30

18

18

20

16

20

7.5

2.3

5.0

MAPLE SUITE

25

18

18

20

16

20

7.25

2.3

5.3

VENUES | SOUTH OF ENGLAND 115

DARTFORD KENT DA3 8PE

T 01474 854900 E HA0I7@ACCOR.COM W WWW.MECURE.COM

"All rooms have air conditioning, natural daylight and the hotel can arrange all your audio visual requirements making this a great place to host a meeting or seminar." CARL BRINDLEY

116 MEETINGS GUIDE 2018

MERCURE DARTFORD BRANDS HATCH HOTEL Mercure Dartford Brands Hatch Hotel & Spa is in a stunning countryside location overlooking Brands Hatch Race Circuit. Business guests are well catered for, with a purpose-built training floor with 15 meeting rooms. From small meetings to conferences and events for up to 350 delegates, with its range of dedicated and flexible meeting space, the hotel is one of the finest conferencing venues in Kent.

The hotel boasts 121 refurbished bedrooms offering a range of accommodation options including Classic Twins and Doubles and the upgraded Privilege Rooms which include Nespresso machine. the Genevieve’s Restaurant and Racing Bar, plus our fantastic spa and leisure facility with a swimming pool, jacuzzi, sauna, steam room, a fully equipped gym and a range of beauty and holistic treatments available.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

THEATRE

CLASSROOM

DE HAVILLAND SUITE

350

120

DOVE SUITE

50

24

FALCON SUITE

30

15

TRAINING ROOM 1

65

TRAINING ROOM 2

BOARDROOM

350

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

60

70

150

280

20

20

28

40

20.10

3.47

10.30

6.87

2.43

18

15

14

6.90

35

5.70

2.96

30

26

25

7.30

50

–

10.47

2.37

6.84

55

24

26

20

35

–

11.40

2.37

6.63

TRAINING ROOM 3

55

24

TRAINING ROOM 4

15

10

26

20

35

–

10.60

2.34

6.63

12

12

–

–

6.8

2.37

TRAINING ROOM 5

15

4.19

10

12

12

–

–

6.84

2.34

TRAINING ROOM 6

40

4.17

20

14

16

–

–

6.97

2.36

6.84

VENUES | SOUTH OF ENGLAND 117

QUEEN STREET EXETER EX4 3SP

T 0871 376 9018 E HA0H6-SB@ACCOR.COM W WWW.MERCURE.COM

"Mercure Exeter Rougemont Hotel is a Victorian hotel situated in the heart of the city, opposite Exeter Central railway station, with good road links and Exeter International Airport just six miles away." MEGAN GAMMAGE

118 MEETINGS GUIDE 2018

MERCURE EXETER ROUGEMONT HOTEL Mercure Exeter Rougemont Hotel is a 4-star hotel with 98 recently refurbished stylish bedrooms designed with your comfort in mind. Our commitment to quality means we take care of every detail for your meeting – from ensuring that individual objectives are realised, to offering a menu that perfectly suits everyone’s tastes – all set against the backdrop of our authentic and locally inspired hotel. Your dedicated meeting planner will help organise every aspect of your day: they’ll ask the right questions to find out what’s important to you and will be there on the day to ensure a successful event.

With a large range of newly refurbished function rooms to suit all events, Mercure Exeter Rougemont Hotel is the perfect venue for you. All of our function rooms keep the elegance of the Victorian building. If you are in Exeter for business and need a centrally located and stylish venue that understands your needs, then speak to us at Mercure Exeter Rougemont Hotel about how we can help you create the perfect event. All our meeting rooms come fully equipped with air conditioning, LCD projector and screen and WiFi access.

MAXIMUM DELEGATE CAPACIT Y

250

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

DEVONSHIRE SUITE

250

120

CAVENDISH BALLROOM

120

40

84

60

180

50

40

67

250

19.7

11.65

3.25

130

18.1

9.2

COMPTON SUITE

110

40

42

38

4.75

50

50

18.9

5.7

DERBY SUITE

50

16

24

2.91

26

32

40

9.1

6.05

3.51

BURLINGTON SUITE

40

12

CHATSWORTH SUITE

30

12

16

16

18

20

5.8

5.94

3.15

12

12

18

20

5.88

5.65

DEVONSHIRE A

60

3.12

40

40

30

40

50

8.2

11.65

3.25

DEVONSHIRE B

100

40

40

38

64

72

11.3

11.65

3.25

VENUES | SOUTH OF ENGLAND 119

SOUTHERNHAY EAST EXETER EX1 1QF

T 01392 412812 E H6624-SB@ACCOR.COM W WWW.ACCORHOTELS.COM

“Based in the heart of Devon, the Mercure Exeter Southgate Hotel is the largest hotelbased conference venue which offers state-of-art facilities within a contemporary setting.” HANNAH REEVE

120 MEETINGS GUIDE 2018

MERCURE EXETER SOUTHGATE HOTEL As Exeter’s largest award winning hotel and conference venue and banqueting facility, Mercure Southgate Exeter Hotel is amongst the most impressive venues in the South West. The hotel has 9 ground floor located meeting rooms, all with air conditioning and natural daylight. The hotel is the only venue in Devon that has received a BDRC Highly recommended award which is a result from the feedback received from its conference and events delegates. The hotel is the only venue in Exeter that has a secure car park on site which can accommodate up to 100 cars and is included in a day delegate rate and 24 hour rates.

MEETING ROOM

THEATRE

The hotel’s nine flexible meeting and conference suites are superbly designed in a contemporary style and feature state-of-art multimedia and communication facilities, accommodating from 2 delegates to 150 delegates. There is outdoor space for team building off the Seymour Suite. This elegant 4-start hotel is only 3 miles away from junction 30 of the M5 and just 5 miles away from Exeter Airport with daily routes from London City, Manchester and Norwich and perfectly located within the heart of the historic city centre. Over the past 4 years, the Hotel has undergone a £10 million refurbishment programme, with the last £2 million being spent in April 2015.

CLASSROOM

BOARDROOM

MAXIMUM DELEGATE CAPACIT Y

U-SHAPE

CABARET

BANQUET

150

L (M)

H (M)

W (M)

SEYMOUR SUITE

150

70

60

60

100

120

20.1

2.9

8.8

SEYMOUR 1

100

50

40

40

60

80

14.4

2.9

8.8

SEYMOUR 2

40

20

22

20

22

30

5.7

2.9

8.8

LEOFRIC ROOM

–

16

16

10

–

16

6.8

2.7

5.2

NORTHGATE ROOM

15

–

12

–

–

–

6.2

2.8

3.3 3.3

EASTGATE ROOM

15

–

12

–

–

–

6.2

2.8

SOUTHGATE ROOM

20

16

22

16

12

16

4.2

2.8

6.9

LOUNGE TERRACE

50

24

30

–

–

30

15.5

2.7

3.5

RESTAURANT TERRACE

–

–

14

–

–

18

7

2.7

3.5

VENUES | SOUTH OF ENGLAND 121

BONDEND LANE UPTON ST LEONARDS GLOUCESTER GL4 8ED

T 0844 815 9077 E CSALES.MERCUREGLOUCESTERBOWDENHALL@JUPITERHOTELS.CO.UK W WWW.MERCUREGLOUCESTER.CO.UK

"I was impressed with the standard of catering, the professional venue and the friendly team so I will definitely be looking to host more events at the hotel." ZOE O'CONNELL

122 MEETINGS GUIDE 2018

MERCURE GLOUCESTER BOWDEN HALL HOTEL Mercure Gloucester Bowden Hall Hotel has six recently refurbished meeting rooms, all fully equipped with complimentary high speed WiFi, audio-visual equipment and space for up to 180 delegates. There is also free parking for up to 150 cars.

We ensure that our business services and conference facilities meet the highest expectations. We will set up your meeting room exactly to your specifications. Simply let us know what is important to you and we’ll arrange it for you to ensure your event goes without a hitch.

Access to the Mercure Gloucester Bowden Hall Hotel is easy – we are just three miles from Gloucester's rail links and five miles from junction 11a off the M5.

When it comes to your ladies festival, association or charitable dinner dance weekends, we are here to help!

Start the day with breakfast baps and coffee in your meeting room and unwind in the evening with drinks in the Bar before retiring to one of our newly refurbished bedrooms.

MAXIMUM DELEGATE CAPACIT Y

180

MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

LAKESIDE SUITE

180

80

–

–

90

180

17.3

2.59

12.1

AMBASSADOR

100

50

35

40

50

60

15.25

3.6

8.1

PRESIDENTIAL

40

30

26

20

30

40

8.9

3.6

8.1

SENATE

30

18

20

16

25

30

8.1

3.6

6.35

CONGRESS

40

30

26

26

25

40

9.45

3.6

6.3

THE BOARDROOM

–

–

12

–

–

12

5.75

3.4

4.35

VENUES | SOUTH OF ENGLAND 123

LETCHWORTH LANE LETCHWORTH GARDEN CITY HERTFORDSHIRE SG6 3NP

T 01462 683747 E SALES@MLHH.CO.UK W WWW.FAIRVIEWHOTELS.COM

"This venue sets itself apart from most others as it is full of character and history." CARL BRINDLEY

124 MEETINGS GUIDE 2018

MERCURE LETCHWORTH HALL HOTEL This fascinating manor house which dates back to the 17th century, is said to have been built by Sir William Lytton, Lord of the manor of Knebworth during the reign of James I. It still retains many of its original features including a Minstrel's Gallery, a glorious Jacobean fireplace and mellow oak paneling in the magnificent Great Hall. Our charming hotel is set in 8 acres of landscaped gardens adjoining the churchyard on the south side and overlooks Letchworth Golf Club. Letchworth itself is the World's first Garden city and is just 30 minutes from London Luton Airport, Cambridge & London King's Cross. The hotel has 87 tastefully decorated modern bedrooms with air conditioning & Wi-Fi throughout.

The 7 function rooms are ideal for meetings or weddings, with our Marston Suite and Alington Suite both having a full refurbishment in 2016. The Lytton's Restaurant offers elegant dining for lunch & dinner and boasts a beautiful Conservatory looking over our landscaped Arbour Grounds. This hotel offers comfortable bedrooms, purpose built meeting and events facilities, making it your first choice hotel within Hertfordshire.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

THEATRE

CLASSROOM

ALINGTON SUITE

250

100

ALINGTON SUITE 1

100

60

ALINGTON SUITE 2

50

30

MARSTON SUITE

150

MARSTON SUITE 1

BOARDROOM

U-SHAPE

CABARET

–

–

180

40

40

90

20

20

30

80

–

–

80

50

30

MARSTON SUITE 2

50

20

BARRINGTON SUITE

–

–

BANQUET

250

L (M)

H (M)

W (M)

180

18

3

12

100

13.5

3

11

60

12

3

7

100

120

17.5

2.5

8.5

30

60

80

10.5

2.5

8.5

15

15

60

60

8.5

2.5

7

15

–

–

–

6.5

3

3.5

BUTTERFIELD

35

10

12

12

20

20

6

3.5

5

CONSERVATORY

40

20

20

20

30

40

11.5

3.5

5

VENUES | SOUTH OF ENGLAND 125

A41 WATFORD BYPASS WATFORD HERTFORDSHIRE WD25 8JH

T 0844 815 9056 E CSALES.MERCURELONDONWATFORD@JUPITERHOTELS.CO.UK W WWW.MERCUREWATFORD.CO.UK

“Mercure London Watford ensure that their business services and conference facilities meet the highest expectations.” CARL BRINDLEY

126 MEETINGS GUIDE 2018

MERCURE LONDON WATFORD Conveniently located on the A41, Mercure London Watford Hotel is easily accessible from the M1, A1M, M25 and M40. Our dedicated Conference Centre comprises 12 conference rooms suitable for hosting discreet boardroom meetings or large conferences for up to 200 delegates. In addition, there are smaller rooms ideal for syndicate work or training sessions.

We offer a range of fully inclusive, flexible packages that can be tailored to your needs. Our day delegate packages include everything you would expect as well as free high speed WiFi, a welcome from your dedicated meeting host, enhanced refreshment breaks including freshly baked cookies and fruit smoothie energy ‘shots’, a sweetie and nut station and varied lunch options with a 2-course buffet lunch. All of our packages are fully bespoke to suit you. Our 24hr rate also includes a dinner allowance from the Brassiere Menu, overnight stay, full traditional breakfast and complimentary use of the facilities at our onsite Feel Good Health Club.

MAXIMUM DELEGATE CAPACIT Y

200

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

BALLROOM ON THE PARK

200

140

58

50

160

180

22.2

2.5

12.7

ALDENHAM SUITE

100

40

30

24

140

16.4

2.1

5.7

PARK AVENUE

15

6

10

-

-

-

6.9

2.25

4.1

PARK SUITE

70

20

24

24

32

40

10.35

2.25

6.48

HARROW SUITE

24

12

16

-

-

-

7.01

2.2

5.41

ETON SUITE

10

6

8

-

-

-

3.41

2.2

5.47

HARVARD SUITE

24

12

16

10

-

-

7.01

2.2

5.47

YALE SUITE

24

12

16

10

-

-

7.07

2.2

5.41

OXFORD SUITE

70

20

26

26

32

40

10.36

2.26

5.41

CAMBRIDGE SUITE

80

24

30

30

40

50

14.26

2.29

5.46

VENUES | SOUTH OF ENGLAND 127

ASHFORD ROAD HOLLINGBOURNE NR. MAIDSTONE KENT ME17 1RE

T 0844 815 9045 E MEETINGS@MERCUREMAIDSTONE.CO.UK W WWW.MERCUREMAIDSTONE.CO.UK

“Set within 26 acres of private grounds and with the ability to host up to 600 guests, this is the perfect place to meet.” JAYNE WINSTANLEY

128 MEETINGS GUIDE 2018

MERCURE MAIDSTONE GREAT DANES HOTEL The four-star Mercure Maidstone Great Danes hotel is located in the heart of the ‘Garden of England’ next to Leeds Castle, located within an hour from London and less than 1 mile from junction 8 of M20. With 14 day-lit meeting rooms makes this hotel home to one of the largest conference room in Kent, hosting up to 600 delegates. Extensive grounds make things ideal for break-out sessions so that teams get out into the fresh air and can even work on a project on the lawns! Ensuring that business services & conference facilities meet the highest expectations, we will set up your meeting room exactly to your specifications & offer a range of equipment to hire for your event. Simply let us know what you need and we’ll arrange it for you.

The hotel is a great venue for team building activities if you’re looking to add something a little different to your meeting and you want to get your delegates really involved & working together – either as the main event or as an extra add on to a meeting or conference. Away from the meeting and team building events, delegates can relax in the comfortable surroundings of the hotel lounge with a newspaper and a coffee, or make use of the hotel’s Complimentary high speed WiFi.

MAXIMUM DELEGATE CAPACIT Y

600

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

HEART OF KENT SUITE (CAN BE SUB DIVIDED)

600

220

90

100

300

400

12.1

3.96

33.4

HOLLINGBOURNE SUITE

150

90

40

40

100

160

15.5

2.7

13.4

PARK VIEW SUITE

120

50

34

25

64

90

9.14

3.2

12.19

MEDWAY SUITE

30

20

24

15

10

24

10.3

2.9

5.1

TEC WEST SUITE

50

30

24

20

32

40

9.2

2.6

7.0

COUNTY SUITE

50

20

18

16

15

-

5.36

2.87

8.16

ASHFORD SUITE

20

-

14

8

-

-

ROCHESTER SUITE

20

-

10

6

-

-

CANTERBURY SUITE

20

-

10

6

-

-

-

-

6

-

-

-

TEC NORTH

VENUES | SOUTH OF ENGLAND 129

THE APPROACH MONKS WAY TWO MILE ASH MILTON KEYNES MK8 8LY

T 01908 561666 E H8876-SB@ACCOR.COM W WWW.MERCUREHOTELSMK.CO.UK

"A wonderful location for meetings and seminars with modern and stylish rooms which are set in tranquil surroundings, with stunning views overlooking the Abbey Hill Golf Course. But also located close to the hustle and bustle of Milton Keynes centre." ZOE O'CONNELL

130 MEETINGS GUIDE 2018

MERCURE MILTON KEYNES ABBEY HILL HOTEL Flexible meeting packages We offer a range of fully inclusive, flexible packages that can be tailored around your individual meeting requirements. Our six multipurpose meeting and training rooms, which are modern designed suites, allow you to have diversity in your conferencing and training requirements. All meeting space has air conditioning and natural daylight. What can we support you with? Meetings, conferences, training, AGM's, product launches, seminars, away days, team building, workshops, private dining, exams, banquets, fairs and exhibitions – the opportunities are limitless. Our vibrant day delegate packages include as well: • Free high speed Wi-Fi for all delegates • A welcome from your dedicated meeting host

• Coffee and speciality teas throughout the day • Sweetie station in your room to boost your delegates concentration • Fresh, varied and healthy lunch options with a two course working, finger or conference buffet lunch in the restaurant • LCD Projector and screen with onsite support available • Summary ‘one bill’ account covering all charges – with no hidden costs Optional upgrades of: • Tea and coffee with Danish pastries • Breakfast sliders – a selection of mini bacon, sausage or egg rolls

MAXIMUM DELEGATE CAPACIT Y

• Cinema break – including ice cream, popcorn and soft drinks cinema style – a real WOW for your team!

MEETING ROOM

THEATRE

CLASSROOM

WATLING SUITE

100

50

CRONWHILL SUITE

90

40

SPRINGFIELD SUITE

30

15

PINEHAM SUITE

30

CLUBHOUSE SUITE BRADWELL SUITE

BOARDROOM

100

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

50

45

56

80

40

40

42

60

14.2

2.75

6.95

14.0

2.75

15

12

21

6.3

30

7.0

2.75

15

15

12

6.3

21

30

7.0

2.75

6.3

130

60

70

40

20

18

55

70

100

20.4

2.35

8.7

15

21

40

6.2

2.35

7.15

WOLVERTON SUITE

40

20

CLUBHOUSE1 SUITE

40

20

18

15

21

40

7.0

2.35

7.15

18

15

21

40

6.8

2.35

8.7

VENUES | SOUTH OF ENGLAND 131

PALACE LANE BEAULIEU SO42 7ZL

T 01590 612324 E CLARA@MONTAGUARMSHOTEL.CO.UK W WWW.MONTAGUARMSHOTEL.CO.UK

"The Montagu Arms Hotel encompasses the very best of quintessential England." JESSICA HALE

132 MEETINGS GUIDE 2018

THE MONTAGU ARMS HOTEL You need not venture far from the capital to discover a peaceful event venue for your Executive retreats, team building events, client dinners and board meetings. Whether your objective is to create, to review or to entertain, the Montagu Arms hotel offers undisputed sophistication as well as well-equipped business facilities. Choose from three elegant and traditional function rooms including the wood-panelled Oakwood room, the elegant Paris room or the hotel’s 3 AA Rosette Terrace Restaurant. Experience something exceptional as Head Chef and Roux Scholar Matthew Tomkinson creates enticing menus capturing a delicious and exciting range of flavours or sample deliciously rustic English favourites at the onsite country Pub, Monty’s Inn.

MEETING ROOM

Discover bedrooms rich with traditional English character for your next residential event whilst free wifi, Nespresso machines and iPod docking stations add an additional layer of convenience for your guests. With the New Forest National Park as its backdrop the hotel provides the perfect landscape for creative onsite and offsite team building events. NEW for 2017. Enjoy a board meeting with a luxurious twist and book one of the hotel’s Executive Packages. From valet parking and an exquisite 3 course meal to pre-dinner glass of champagne and canapés, followed by a 5 course tasting menu completed with an overnight stay.

MAXIMUM DELEGATE CAPACIT Y

Day meeting events start from £70 +VAT per person and 24 Hour residential rates from £250 + VAT per person.

100

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

OAKWOOD ROOM

40

16

22

22

24

32

5.4

–

7.4

PARIS ROOM

–

–

10

8

–

12

5.8

–

4.85

100

45

30

28

–

90

12.15

–

8.20

THE TERRACE RESTAURANT

W (M)

VENUES | SOUTH OF ENGLAND 133

NEWBURY BERKSHIRE RG14 7NY

T 01635 40015 E EVENTS@NEWBURYRACECOURSE.CO.UK W EVENTS.NEWBURYRACECOURSE.CO.UK

"Newbury Racecourse have facilities suitable for a wide range of business events from meetings of less than 50 delegates to conferences attended by 1,000 delegates." NIAMH HILES

134 MEETINGS GUIDE 2018

NEWBURY RACECOURSE Situated in the heart of Berkshire, Newbury Racecourse offers a range of stylish and flexible conference and events facilities overlooking 300 acres of countryside. With a variety of packages to suit all budgets, we have the experience and expertise to host a wide range of events including conferences, exhibitions, team building events as well as corporate and charity diners.

Key facts:

We manage events at Newbury as efficiently as our race days and our experienced events team are dedicated to delivering impeccable customer service as evidenced by recent customer service accolades. Once your event is booked you will be assigned an event manager will guide you through the steps from planning to execution of a successful event.

• Close to the M4 and M3 motorways

• Three large grandstands housing 42 syndicate rooms plus the Royal Box and the newly built Owners Club • 2,000m² indoor ground floor space • 4,000m² hard standing • 300 acres of grounds • 3,700 free car parking spaces • Own mainline rail station with direct trains to London Paddington and Reading • Within an hour’s drive of Heathrow and Southampton airports

MAXIMUM DELEGATE CAPACIT Y

• 24-hour access • On-site 36 bedroom hotel

1000

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

DUBAI DUTY FREE GRANDSTAND (GND FLR)

1000

350

–

–

600

700

58.6

7

16.5

DUBAI DUTY FREE GRANDSTAND (2ND FLR)

550

250

–

–

400

550

58.6

4.8

13.4 12.7

HAMPSHIRE STAND (2ND FLR)

300

120

–

–

200

260

43.6

3.1

BERKSHIRE STAND CONCOURSE

250

150

–

–

200

270

36.3

4.7

14

PADDOCK VIEW

120

70

–

–

90

100

22.6

5.8

7.9

LONG ROOM

120

120

–

–

120

180

26.3

5.6

11.3

FRED WINTER SUITE

80

36

40

32

64

80

15.9

2.5

4

SMALL SYNDICATE

–

–

10

–

–

10

5.8

2.4

4.3

LARGE SYNDICATE

40

16

20

24

16

40

7.8

2.4

5.8

OWNERS CLUB

240

–

–

–

120

200

18

3.1

17.4

VENUES | SOUTH OF ENGLAND 135

VICTORIA STREET BRISTOL BS1 6HY

T 0117 976 9988 E H5622-SB@ACCOR.COM W WWW.NOVOTEL.COM

"Novotel Bristol provides convenient access to train service and is located a few blocks from the central city." ZOE O'CONNELL

136 MEETINGS GUIDE 2018

NOVOTEL BRISTOL CENTRE The hotel is located in the heart of the business quarter of the city, just 200 metres from Temple Meads Railway station making the ideal venue for both business and leisure events offering: • seven purpose-designed & fully equipped meeting rooms • capacity for up to 210 people • majority of the suites have natural daylight with a flexible layout and separate break out area/s • latest technology including FREE high speed fibre optic WIFI throughout the hotel • large multi-storey secure on-site car park accommodating up to 140 cars

MAXIMUM DELEGATE CAPACIT Y

• designated assistance throughout your event

MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

200

L (M)

H (M)

W (M)

VICTORIA SUITE 1, 2 & 3

210

85

–

–

110

180

21

2.87

12.9

VICTORIA SUITE 1

100

40

40

36

45

70

12.9

2.87

7.43

VICTORIA SUITE 2

100

40

40

36

45

70

12.9

2.87

7.13

VICTORIA SUITE 3

50

24

20

18

30

50

7.35

2.87

6.44

ST MARY SUITE

40

20

18

16

–

–

7.15

2.35

6.11

ST JOHN SUITE

40

20

18

16

–

–

7.15

2.35

6.11

ST NICOLAS SUITE

40

20

18

16

–

–

7.15

2.35

6.11

ST THOMAS

40

20

18

16

–

–

7.15

2.35

6.11

VENUES | SOUTH OF ENGLAND 137

GREY FRIARS ROAD IPSWICH IP1 1UP

T 01473 232 400 E H0995@ACCOR.COM W WWW.ACCORHOTELS.COM

"This is a great choice for your event as it is just a short walk from Ipswich Railway Station and situated close to the waterfront." ELIN WILLIAMS

138 MEETINGS GUIDE 2018

NOVOTEL IPSWICH CENTRE Mid-scale hotel for business or family trips Make yourself at home at 4-star Novotel Ipswich Centre hotel, just a few steps from the vibrant waterfront and city centre. Your bright, modern room will give you plenty of space, and you'll enjoy delicious food fresh from the open chef station in our restaurant. Drinks in the stylish contemporary bar or on the terrace are the perfect end to your day at Novotel.

Your meetings and events Meeting@Novotel, making your meetings a success. Whatever type of meeting you are organizing, you can optimize the chances of its success by benefiting from the Novotel networkOur years of experience have let us build a great expertise in meetings organization.

Hotel extras • Rich breakfast buffet in the airy restaurant • Free WiFi, satellite TV, touch info-screen, video games in the lobby • Six versatile spaces for events that work

MAXIMUM DELEGATE CAPACIT Y

• State-of-the-art gym to keep you in shape • Close to city centre, waterfront and central transport networks

MEETING ROOM

220

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

GAINSBOROUGH SUITE

220

100

90

74

140

170

–

2.8

–

GAINSBOROUGH 1

60

30

30

20

40

40

–

2.8

–

GAINSBOROUGH 1&2

90

40

40

30

70

70

–

2.8

–

GAINSBOROUGH 2&3

40

20

20

15

40

40

–

2.8

–

GAINSBOROUGH 3&4

90

40

40

30

70

70

–

2.8

–

GAINSBOROUGH 4

60

30

30

20

40

40

–

2.8

–

KILDERBEE

50

16

17

20

30

30

–

3

–

SPARROWE

50

16

17

20

30

30

–

3

–

KILDERBEE & SPARROWE

90

30

40

30

50

50

–

3

–

WOLSEY

–

–

8

–

–

–

–

3

–

VENUES | SOUTH OF ENGLAND 139

SAXON STREET LEYBURN COURT HEELANDS MILTON KEYNES BUCKINGHAMSHIRE MK13 7RA

T 01908 224 253 E H3272-FB@ACCOR.COM W WWW.NOVOTEL.COM

"The events team at Novotel Milton Keynes strive to guarentee successful meetings and are responsive to each clients individual needs." MEGAN GAMMAGE

140 MEETINGS GUIDE 2018

NOVOTEL MILTON KEYNES At the Novotel Milton Keynes we offer: • Six meeting rooms with spacious break area for delegates • 124 spacious and comfortable rooms • A 24/7 bar and restaurant • A swimming pool, sauna and gym • Complimentary car parking which is located beside the hotel with 120 spaces, including disabled parking and electric bays • Convenient location only five miles from Milton Keynes Centre Station

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

120

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

LINFORDWOOD SUITE

120

74

40

50

100

120

17.5

2.45

8

SIMPSON ROOM

60

40

22

26

40

–

9

2.45

8

WILLEN ROOM

40

40

18

20

40

–

85

2.45

8

LAVENDON ROOM

30

8

16

16

–

–

8

2.45

4.5

ASTWOOD ROOM

20

6

12

–

–

–

6.5

2.45

4

HANSLOPE ROOM

20

6

12

–

–

–

7

2.45

3.6

BRADWELL ROOM

20

6

12

–

–

–

6.5

2.45

3.45

VENUES | SOUTH OF ENGLAND 141

1 WEST QUAY ROAD SOUTHAMPTON SO15 1RA

T 02380 330 550 E H1073-SB@ACCOR.COM W WWW.NOVOTEL.COM

"Style and professionalism perfectly describe events at Novotel Southampton." CARL BRINDLEY

142 MEETINGS GUIDE 2018

NOVOTEL SOUTHAMPTON Meet with success at Novotel On-demand meeting rooms and business facilities. Let our specialists provide expert guidance for your conferences, meetings and seminars. We care about your success and our teams are driven by your needs and desires. We can advise, organise, provide high-tech equipment and more. Stylish and care-free meetings The 10 modern meeting rooms can accommodate groups ranging from 10 to 450 guests. All rooms are equipped with wireless internet, professional projection capabilities and air conditioning.

Business facilities • 10 purpose-designed, fully equipped meeting rooms • capacity for up to 450 people, theatre-style • all meetings rooms have natural daylight and air conditioning, and offer flexible layouts plus breakout areas • latest technology, including WiFi • dedicated support and guidance available

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM NORMANDIE SUITE

450

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

450

250

–

–

360

–

–

–

–

LE HAVRE

150

70

40

65

80

–

–

–

–

CAEN

100

40

30

25

50

–

–

–

–

CHERBOURG

100

40

30

25

50

–

–

–

–

DIEPPE

70

25

20

20

40

–

–

–

–

BAYEUX

25

18

12

8

–

–

–

–

–

FECAMP

15

10

10

8

–

–

–

–

–

ROUEN

15

10

10

8

–

–

–

–

–

DEAUVILLE

15

10

10

8

–

–

–

–

–

HONFLEUR

15

10

12

8

–

–

–

–

–

VENUES | SOUTH OF ENGLAND 143

KNEBWORTH PARKS STEVENAGE SG1 2AX

T 01438 346100 E SB@NOVOTEL-STEVENAGE.COM W FAIRVIEWHOTELS.COM/NOVOTEL-STEVENAGE-HOME

"Whether you are organising a large conference or looking for an interview room, the Novotel Stevenage is there to suit your needs." ELIN WILLIAMS

144 MEETINGS GUIDE 2018

NOVOTEL STEVENAGE The Novotel Stevenage is a 4 star hotel, and a five minute drive from central Stevenage. Your stay at this Stevenage hotel puts you in close proximity to the A1 (M), as well as Knebworth Park. The hotel has 102 stylish newly refurbished guest rooms, each with superfast WiFi, media player and satellite TV. The Bookcase Restaurant is open all day for international cuisine, while the Bar is the ideal spot for a nightcap.

Extensive experience and expertise count, and Novotel has both. With the Meeting@Novotel offer, Novotel promises the right solution to meet every need.

We can offer you total flexibility in planning and budgeting for your event. The hotel boasts seven fully-equipped meeting rooms for up to 180 people to choose from, offering flexible space to meet your requirements.

• Training

We cater for events from two to one hundred and eighty, with rooms suitable for settings such as U-shape, Theatre, Classroom, Boardroom, Cabaret, Dinner and Reception. Our largest Suite is ideal for banqueting functions.

• Conferences • Day Meeting • Seminar • Exhibition • Interviews • Workshops • Networking • Residential Conferences

MAXIMUM DELEGATE CAPACIT Y

• Gala Dinners • Private Dining

180

• Team Building

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

THE LYTTON SUITE

150

80

70

65

80

120

17.4

2.55

W (M) 10

THE COBBOLD ROOM

40

22

22

22

24

40

9.00

2.25

6.3

THE PLOWDEN SYNDICATE ROOM

12

–

10

10

–

–

7.00

2.45

3.5

THE STUCKLEY SYNDICATE ROOM

12

–

10

10

–

–

7.00

2.45

3.5

THE BULWER ROOM

40

23

24

24

20

40

5.8

2.55

10

THE WARBURTON ROOM

40

23

24

24

20

40

5.8

2.55

10

THE ROBINSON ROOM

40

23

24

24

20

40

5.8

2.55

10

VENUES | SOUTH OF ENGLAND 145

RECTORY ROAD OAKLEY BASINGSTOKE HAMPSHIRE RG23 7EL

T 01256 783350 E ENQUIRIES@OAKLEYHALL-PARK.COM W WWW.OAKLEYHALL-PARK.COM

"A stunning location to host meetings and events as it is nestled in over 300 acres of countryside." ELIN WILLIAMS

146 MEETINGS GUIDE 2018

OAKLEY HALL HOTEL Oakley Hall Hotel is the perfect venue for meetings, small conferences, corporate events and team building. There is a choice of 9 beautifully elegant rooms that exude the character and charm you would expect of a period country property, but combined with all mod cons such as air conditioning and Wifi.

To find out more about holding your event at Oakley Hall Hotel please contact our Events Team on 01256 783350 or email enquiries@oakleyhall-park.com

Each room can be set out to best suit your particular needs, accommodating meetings for as few as 2 people right up to 60. If you need more space, our Garden Suite is suitable for 100 guests and the Marquee, which has its own private terrace opening out onto the lawns can accommodate up to 300 people, ideal for large parties and staff conferences.

MEETING ROOM

THEATRE

BRAMLEY ROOM ALTON ROOM

MAXIMUM DELEGATE CAPACIT Y

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

40

18

10

12

12

40

24

16

18

18

AUSTENS ROOM

60

28

24

22

24

STEVENTON ROOM

60

36

24

25

30

LIBRARY

60

28

25

22

GARDEN ROOM

60

32

28

WINCHESTER ROOM

60

28

22

GARDEN SUITE

100

60

44

40

MARQUEE

300

82

50

58

BANQUET

300

L (M)

H (M)

W (M)

24

6.09

4.2

5.79

30

8.23

4.2

5.48

48

10.06

4.2

6.09

60

10.97

4.2

5.8

24

40

10.97

4.2

4.87

26

30

60

10.97

4.2

7.92

22

24

60

10.06

4.2

6.09

54

100

17.5

4.2

5.65

136

300

24

3

1

VENUES | SOUTH OF ENGLAND 147

OXFORD TOWN HALL ST ALDATE'S OXFORD OX1 1BX

T 01865 252195 E TOWNHALL@OXFORD.GOV.UK W WWW.OXFORDTOWNHALL.CO.UK

"This magnificent Victorian building is an impressive and historic setting in which you can hold a wide variety of events." MEGAN GAMMAGE

148 MEETINGS GUIDE 2018

OXFORD TOWN HALL Our beautiful Grade II* listed building is the ideal venue for meetings, conferences and events. Oxford Town Hall offers a magnificent historic setting with spaces that can accommodate from 2 to 700 people and can be used in any combination. With 10 flexible meeting/ committee rooms and three event rooms, we are able to ensure that your requirements are fully catered for.

We pride ourselves on our quality of service and dedication to our customers’ needs, so we have a range of resources and technical equipment available for all rooms and carefully selected caterers to ensure your event is a success. Located in the centre of Oxford, the Town Hall allows easy access to hotels, transport links and other famous city landmarks visited by millions every year.

Whether you are organising a business meeting, conference or banquet, we treat all bookings individually and will work with you to find solutions that fit your budget.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

500

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

MAIN HALL

500

200

115

100

300

320

27.5

–

W (M) 16.4

ASSEMBLY ROOM

200

90

70

60

140

150

19.4

–

9.45

OLD LIBRARY

120

50

30

30

60

80

17.85

–

6.7

COUNCIL CHAMBER (FIXED BENCH SEATING)

105

–

–

–

–

–

–

–

– 4.4

PLOWMAN ROOM

–

–

18

18

–

–

8

–

ST. ALDATE'S ROOM

45

22

22

20

30

–

8.4

–

6.8

FREEMEN'S ROOM

25

18

18

15

–

–

8.8

–

4.2

JUDGES ROOM

25

16

16

12

–

–

7

–

5.5

COURT ROOM (FIXED BENCH SEATING)

93

–

–

–

–

–

–

–

–

LONG ROOM

70

25

25

30

–

–

7.3

–

15.5

VENUES | SOUTH OF ENGLAND 149

RYCOTE LANE MILTON COMMON THAME OXFORDSHIRE OX9 2PU

T 01844 278300 E MEETINGS@THEOXFORDSHIRE.COM W WWW.THEOXFORDSHIRE.COM

"The picturesque location and the top-notch hospitality combine to make this a truly remarkable venue with much to offer." JESSICA HALE

150 MEETINGS GUIDE 2018

THE OXFORDSHIRE GOLF, HOTEL & SPA Special conference events demand an outstanding location. Whether you are looking to host an intimate business meeting for a few colleagues, or source an outstanding venue to entertain corporate guests for away days, team buildings or events, you will find what you need at The Oxfordshire resort.

• Complimentary Wi-Fi

Ideally situated for easy access from both London and the Midlands, our facilities have the capacity to cater for between 4 and 200 delegates, in a well-lit, temperature controlled and extremely comfortable environment.

• Excursion packages available

Just a few of the many reasons to choose the The Oxfordshire for your next event: • 7 fully equipped training & conference rooms • Full range of Day & 24 hour packages tailored to your specific requirements

• Working buffet lunch available • Overnight guests have access to Spa & Poolside facilities • Free car parking • 18 hole Championship Golf Course

At The Oxfordshire we offer unparalleled hospitality in an extremely picturesque location. With extensive grounds, an 18 hole golf course and Spa & leisure facilities it is the ideal location for a corporate event. Our private dining facilities, customer service and room comfort are second -to-none, giving you peace of mind that your delegates or guests will be well looked after during their stay, enhancing their overall experience.

MAXIMUM DELEGATE CAPACIT Y

200

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

90

–

28

24

24

50

10.1

–

7.3

THE OXFORD BOARDROOM

–

–

14

12

–

14

6.5

–

4.0

FAIRWAY SUITE ONE

30

–

16

14

12

20

8.6

–

4.8

FAIRWAY SUITE TWO

30

–

16

14

12

20

8.6

–

4.8

FAIRWAY SUITE THREE

30

–

16

14

12

20

8.6

–

5.3

THE CARD ROOM

–

–

10

–

–

–

–

–

–

THE OAKS SUITE

180

–

28

40

66

110

14.7

–

10.3

FAIRWAY SUITE 1 & 2

80

–

24

20

24

40

10.1

–

8.6

FAIRWAY SUITE 2 & 3

80

–

24

20

24

40

10.6

–

8.6

FAIRWAY SUITE 1, 2 & 3

120

–

40

35

36

80

15.4

–

8.6

THE OXFORD SUITE

VENUES | SOUTH OF ENGLAND 151

GUILDHALL SQUARE PORTSMOUTH HAMPSHIRE PO1 2AB

T 023 93 870 182 E VICTORIA.CAMPBELL@PORTSMOUTHGUILDHALL.ORG.UK W WWW.PORTSMOUTHGUILDHALL.ORG.UK

"Any functions will be made more memorable set against the backdrop of the compelling history of Portsmouth Guildhall." JESSICA HALE

152 MEETINGS GUIDE 2018

PORTSMOUTH GUILDHALL With 10 sumptuous rooms to choose from, Portsmouth Guildhall has a range of spaces to suit all of your business requirements. From the grandeur of the Main Auditorium and the magnificence of the Lord Mayor’s Banqueting Suite, to the intimacy of the surrounding spaces, your delegates will not fail to be impressed once immersed in the setting and history of the Guildhall. Able to accommodate 8–2000 people, our Conference and Meeting spaces are complete with screen and projector, flip charts, stationery, sweets and Wi-fi with all food freshly prepared on site, using locally sourced ingredients, by our renowned Chef and his team.

MEETING ROOM MAIN AUDITORIUM

With easy access, parking in the vicinity and excellent transport links (Portsmouth & Southsea train station is just a two minute walk away), Portsmouth Guildhall is a unique venue in an unrivalled location. Having organised and hosted world class events for over 125 years, your event is safe in our hands. Our dedicated team will guide you from your initial enquiry to post event, ensuring every detail is meticulously planned and managed to guarantee that everything runs smoothly.

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

2009

L (M)

H (M)

W (M)

2009

300

–

–

420

420

29

13

18

THE PORTSMOUTH ROOM

120

80

50

25

70

80

15.6

4

10.3

THE HARLEQUIN

110

80

60

60

100

100

14

5

12

MEETING ROOM 1

40

–

25

25

25

–

9.3

3

7.4

MEETING ROOM 2

30

–

20

20

–

–

7

3

6

ZODIAC GALLERY

120

50

30

35

80

50

15.6

4

10.3

LORD MAYOR'S BANQUETING ROOM

120

100

50

60

110

120

15.5

5.5

12.3

FREDA SWAIN LOUNGE

120

–

30

35

80

80

15.6

4

10.3

SOLENT SUITE

n/a

8

8

–

–

8

5

4

3

VENUES | SOUTH OF ENGLAND 153

STANMER PARK BRIGHTON EAST SUSSEX BN1 9QA

T 01273 680400 E COUNTRYHOUSE@PROUD.CO.UK W WWW.STANMERHOUSE.CO.UK

"With acres of surrounding woodland and a real sense of history this venue will add something different to your meeting, conference or event." JESSICA HALE

154 MEETINGS GUIDE 2018

PROUD COUNTRY HOUSE Proud Country House is a beautiful Grade1 listed manor house set in 5000 acres of stunning parkland which is unique for its Brighton location. Set in the heart of the Sussex Countryside, yet only minutes from the bustling city centre, Proud Country House is the perfect venue for your meeting room and banqueting requirements, with free on-site parking. Steeped in history, the house has been beautifully restored and encompasses stylish and contemporary designs while retaining the original splendour of the house.

We have options to suit all budgets including our popular delegate packages. We also offer meeting rooms for room hire only, with options to add refreshments and equipment hire. Proud Country House also welcomes those wanting to meet a colleague or have a get together without the need for booking a conference room. Our facilities can cater for meetings of 2 to 100 in the house or utilise our marquee for meetings up to 400.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

400

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

HENRY PELHAM ROOM

100

–

–

–

60

70

12.5

3

W (M) 6.5

AMELIA ROOM

40

–

16

–

–

32

6.6

–

5.6

MARLBOROUGH ROOM

60

–

–

–

40

40

7.5

–

6

CHURCHILL ROOM

60

–

–

–

40

40

7.6

–

6

KING GEORGE IV ROOM

40

–

–

–

32

32

6.2

–

6.2

THE NORFOLK ROOM

40

–

–

–

32

32

6.7

–

6.2

THE FITZHERBERT ROOM

20

–

–

–

12

12

5.6

–

4.2

VENUES | SOUTH OF ENGLAND 155

CHESTNUT AVENUE TORQUAY DEVON TQ2 5LZ

T 01803 206 306 E N.HARDING@RICC.CO.UK W WWW.RIVIERACENTRE.CO.UK

"The setting by the sea is inspirational, the venue is modern and flexible, the team is dedicated and experienced and the food is innovative yet provides value for money." MEGAN GAMMAGE

156 MEETINGS GUIDE 2018

RIVIERA INTERNATIONAL CONFERENCE CENTRE The Riviera International Conference Centre (RICC) is the largest venue on the English Riviera, offering a choice of conference facilities for up to 1500 delegates, breakout rooms for up 350, 1750 m2 exhibition facilities and banqueting for in excess of 1200 guests. A great place for clear thinking in a relaxed environment, the Victorians coined the phrase the 'English Riviera', likening the area to its French equivalent. Sub-tropical plants and the celebrated Torbay Palm add to the Mediterranean feel. The clean air and pace of life have contributed to attracting new business set-ups, e-commerce businesses and boltholes for city dwellers. Conference English Riviera provide a one stop shop of planning and information. This impartial bureau can source the right accommodation, banqueting, out of conference activities and travel information for you.

MEETING ROOM

THEATRE

Located just off the seafront the RICC is surrounded by a wide variety of hotels and guest accommodation. Hotels range from the 4 Star Imperial Hotel, to cosy, clean and inspected small hotel’s and guesthouses and a Premier Inn. Conference English Riviera, with their on-line free accommodation booking service will help delegates find the serviced or self-catering accommodation that suits them and their budget. Where else can you find over 2,000 beds within walking distance of the venue, many on the seafront itself. With all this history, culture and scenery, it is evident why Torquay has become such a popular choice for conferences.

MAXIMUM DELEGATE CAPACIT Y

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

1500

BANQUET

L (M)

H (M)

W (M)

FORUM

1500

471

–

–

388

860

–

–

–

ARENA

500

324

–

–

300

1000

–

–

–

ROSETOR

300

135

–

–

91

290

–

–

–

BURDETT

200

90

–

–

77

110

–

–

–

GRACE MURRELL SUITE

200

100

–

–

70

100

–

–

–

GRACE MURRELL A

35

20

20

–

21

30

–

–

–

GRACE MURRELL B

60

35

25

–

35

40

–

–

–

GRACE MURRELL C

60

35

25

–

35

40

–

–

–

GRACE MURRELL D

35

20

20

–

21

30

–

–

–

VENUES | SOUTH OF ENGLAND 157

MARINA ST LEONARDS ON SEA EAST SUSSEX TN38 0BD

T 01424 445544 E SALES@ROYALVICHOTEL.CO.UK W WWW.ROYALVICHOTEL.CO.UK

"Situated prominently on the seafront, just minutes from the town centre, it is one of the best hotels in Hastings for your conference or business meeting. Few hotels in Hastings are as accessible, and even fewer are able to offer the variety or quality of meeting rooms on offer." ELIN WILLIAMS

158 MEETINGS GUIDE 2018

ROYAL VICTORIA HOTEL The Royal Victoria Hotel was originally built in 1828 as the focal point of Burton's St Leonards and derives its name from Queen Victoria, who visited the hotel in her youth. Over 500 distinguished guests have stayed at the Royal Victoria including King George V, Prince Albert, Edward VII, prime ministers Gladstone and Palmerston, and the celebrated poet Tennyson.

The Royal Victoria Hotel has six fully equipped meeting rooms accommodating up to 100 delegates theatre-style. All delegate rates include the following:• Fruit cordials or mineral/iced water • Boiled sweets or mints • Conference blotters and stationery • Flip chart and marker pens

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

100

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

SEA TERRACE

150

60

40

35

60

100

18

4

6

ALBERT SUITE

40

20

25

30

30

50

10

3.5

7

VICTORIA

30

18

20

18

15

20

6

3

5

BURTON

90

40

40

35

30

50

10

4.5

7

GLADSTONE

30

20

20

15

15

20

8

3.5

5

PALMERSTON

30

25

25

20

15

20

7

3.5

6

TENNYSON

30

25

20

20

15

20

7.6

3.5

4.5

VENUES | SOUTH OF ENGLAND 159

MAIDENHEAD ROAD WINDSOR BERKSHIRE SL4 5JJ

T 01753 498400 E OFFICE@WINDSOR-RACECOURSE.CO.UK W WWW.WINDSOR-RACECOURSE.CO.UK

"The perfect meeting venue, just 10 miles from London Heathrow, 22 miles from central london and with over 20 meeting rooms and extensive parking available." JAYNE WINSTANLEY

160 MEETINGS GUIDE 2018

ROYAL WINDSOR RACECOURSE With 165 acres of meeting, conference and events space, Royal Windsor Racecourse takes advantage of the beautiful location and tranquil atmosphere of the racecourse to also offer a uniquely adaptable venue. All our meeting rooms have panoramic views of the racecourse, the River Thames, and the surrounding areas. We can offer over 1000 meters squared of indoor space, 165 acres of outdoor space, and yet still retain meeting areas that offer an intimate and unique environment for any size of meeting, conference or event.

Royal Windsor Racecourse is ideally located within easy reach of major motorways in the South of England and Wales, and it’s just a short journey from Heathrow and Gatwick. We have fantastic transport links from London and the surrounding areas, and a unique water taxi from central Windsor to the racecourse. Parking is easy, free, and reserved for hospitality customers, and many partner hotels, of every class and distinction, are within easy reach.

MAXIMUM DELEGATE CAPACIT Y

300

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

CASTLE SUITE

300

150

100

70

150

250

42.0

2.6

9.0

GRANDSTAND SUITE 1

50

25

25

20

24

30

7.0

2.6

9.0

GRANDSTAND SUITE 2

50

25

25

20

24

30

7.0

2.6

9.0

ROYAL SUITE

300

150

100

70

150

250

42.0

2.3

9.0

GRANDSTAND SUITE 3

–

–

10

–

–

10

3.0

2.3

9.0

GRANDSTAND SUITE 4

50

25

25

20

24

30

7.0

2.3

9.0

GRANDSTAND SUITE 5

50

25

25

20

24

30

7.0

2.3

9.0

GRANDSTAND SUITE 6

50

25

25

20

24

30

7.0

2.3

9.0

GRANDSTAND SUITE 7

50

25

25

20

24

30

7.0

2.3

9.0

GRANDSTAND SUITE 8

50

25

25

20

24

30

7.0

2.3

9.0

VENUES | SOUTH OF ENGLAND 161

PARK END STREET OXFORD OX1 1HP

T 01865 288846 E CONFERENCE@SBS.OX.AC.UK W WWW.SBS.OXFORD.EDU/CONFERENCE

"This venue has the latest audio-visual facilities as well as a dedicated and friendly team on hand to take care of every last detail." ZOE O'CONNELL

162 MEETINGS GUIDE 2018

SAID BUSINESS SCHOOL UNIVERSITY OF OXFORD Conference@OxfordSaïd is one of the UK’s leading conference, meeting and event providers in Oxford with high quality event spaces and superb bar and entertainment facilities. We have two unique and diverse world class conference venues based in Oxford to choose from, each equipped with the latest audio-visual facilities as well as a dedicated, friendly team on hand to take care of your every last detail.

Accreditations to date: • AIM (The Meetings Industry Association) • IACC (International Association of Conference Centres) • Members of VE (Venues of Excellence) We offer all types of functions and events: • Training and networking

Our fully accredited Park End Street venue is located in the heart of Oxford city centre, offering immediate access to the train station adjacent to the venue.

• Team building sessions / away days

With the addition in 2012 of the West Wing, following a £28 million investment, our Park End Street venue offers a wide variety of facilities to the very highest of standards.

• Private dining

• Outdoor functions (BBQ) • Christmas functions • Accommodation

MAXIMUM DELEGATE CAPACIT Y

• Themed menus • Experience weekends

317

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

NELSON MANDELA LT

317

–

–

–

–

–

–

–

300.2

RHODES TRUST LT & LT IV

124

–

–

–

–

–

–

–

159.5

EDMOND SAFRA LT & LT V

84

–

–

–

–

–

–

–

171.6

LECTURE THEATRES VI, ENI, VIII

76

–

–

–

–

–

–

–

–

CLASSROOM 2

135

–

44

32

96

–

12.6

–

12.6

CLASSROOM 1 & CLORE LECTURE ROOM

84

–

32

26

64

–

11.3

–

8.6

SEMINAR ROOMS 7-12

–

–

14

–

–

–

4.7

–

5.9

SEMINAR ROOMS 1-6 & 13-18

–

–

8

–

–

–

4.7

–

5.9

200

–

–

–

120

150

12.3

–

12.3

–

–

–

–

200

200

–

–

305.1

PYRAMID DINING ROOM FULL DINING ROOM

KEY: LT = Lecture Theatre

VENUES | SOUTH OF ENGLAND 163

THAMES STREET WINDSOR BERKSHIRE SL4 1PX

T 01753 257962 E WRENS_EVENTS@SAROVA.COM W WWW.SIRCHRISTOPHERWREN.CO.UK

"The Sir Christopher Wren Hotel is a unique venue as it offers Thames views, flexible and air-conditioned rooms and a convenient, central location." ZOE O'CONNELL

164 MEETINGS GUIDE 2018

SIR CHRISTOPHER WREN HOTEL & SPA Escape to the royal borough of Windsor to host your next meeting or event. Just a five-minute walk from Windsor & Eton Central Station, less than an hour away from London Paddington and a 15-minute taxi ride away from Heathrow Airport. Sir Christopher Wren Hotel & Spa offers a choice of nine meeting rooms with a capacity of up to 110 delegates, 133 characterful bedrooms, a riverside restaurant and terrace and access to a private gym and day spa. Onsite and offsite parking is available for delegates on request.

Our experienced meeting planners are on hand to arrange any audio-visual equipment, stationery and refreshments you need. Add a twist to your corporate event with activities such as dragon boating on the Thames, guided tours of Windsor Castle, golf, private tours to the Windsor & Eton brewery, raft building or a trip to the races at Windsor or Ascot. Our team will help you arrange everything from a gourmet lunch in our restaurant to high-tech AV equipment.

With direct access to our terrace, the Princess Suite is a popular choice for conferences and banquets for up to 110 guests. Our purpose built conference centre comprises of several meeting rooms for up to 65 delegates. All rooms feature complimentary WiFi, natural daylight, access to breakout area and flexible seating arrangements.

MAXIMUM DELEGATE CAPACIT Y

110

MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

PRINCESS SUITE

90

50

45

45

65

100

18

2.6

6.5

SIENNA ROOM

18

–

10

–

–

12

4.9

3.4

4.6

HIGHGROVE

–

–

8

–

–

–

5.6

2.6

3.8

BUCKINGHAM SUITE

65

24

26

24

24

–

10.4

2.3

6.7

BUCKINGHAM 1

20

–

12

–

–

–

4.7

2.3

6.7

BUCKINGHAM 2

30

8

12

8

–

–

5.6

2.3

6.7

SANDRINGHAM

–

–

7

–

–

–

3.4

2.6

4.9

BALMORAL SUITE

35

16

24

–

–

–

9.3

2.4

4.8

BALMORAL 1

20

8

12

8

–

–

5.9

2.4

4.8

BALMORAL 2

–

–

8

–

–

–

3.9

2.4

5.1

VENUES | SOUTH OF ENGLAND 165

WROXHAM ROAD NORWICH NORFOLK NR7 8RP

T 01603 410871 E MHRS.NWIGS.FRONTDESK@MARRIOTTHOTELS.COM W WWW.MARRIOTTSPROWSTONMANOR.CO.UK

"With over 10,000 sq ft of flexible meeting space to choose from, this venue can accommodate a wide range of requirements." ADAM SHAW

166 MEETINGS GUIDE 2018

SPROWSTON MANOR

MARRIOTT HOTEL & COUNTRY CLUB With tall oak trees lining the drive stately manor house, Sprowston Manor Marriott Hotel & Country Club exudes a historic charm combined with modern touches. Set in the fine city of Norwich near Norman cathedrals and churches, cobbled streets and museums, yet close to rural villages and scenic coastlines, this luxury hotel provides every element for a delightful stay. Here, one of the finest Norfolk golf courses offers 18-holes of par-defying play. For meetings and events, this hotel offers 932 square meters of versatile space with 12 meeting rooms, the largest seating up to 500 guests.

MAXIMUM DELEGATE CAPACIT Y

500

Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

NORFOLK SUITE

500

–

–

–

250

300

16

3.0

5.85

SUFFOLK SUITE

120

50

40

50

60

110

15

3.7

9.5

SOMERLEYTON

60

30

24

24

30

50

10.9

4

6.7

SANDRINGHAM

50

20

24

20

24

–

8.8

3.56

6.5

BLICKLING

25

12

12

12

–

–

4.8

3.3

6.8

BEESTON

24

12

14

14

–

–

6.5

3.1

5.2

HOVETON

24

10

12

14

–

–

5.2

3.3

5.8

FELBRIGG

20

10

10

10

–

–

5.1

3.3

4.4

OXBURGH

–

–

8

–

–

–

3.4

3

3.5

MANNINGTON

–

–

8

–

–

–

3.5

3.1

3.4

VENUES | SOUTH OF ENGLAND 167

PARK ROAD STOKE POGES BUCKINGHAMSHIRE SL2 4PG

T 01753 71 71 71 E INFO@STOKEPARK.COM W WWW.STOKEPARK.COM

"Each meeting room provides a professional, five star atmosphere for board meetings, training seminars and conferences." HANNAH REEVE

168 MEETINGS GUIDE 2018

STOKE PARK COUNTRY CLUB, SPA AND HOTEL Stoke Park, Britain's leading 5 AA Red Star Hotel, Spa and Country Club, is set among 300 acres of glorious parkland. Stoke Park is the perfect place to enjoy life in a friendly atmosphere. It provides a unique combination of the traditions of an exclusive members’ club (UK’s first Country Club, 1908) and the best of today’s sporting, leisure, entertaining and hotel facilities, in one of the most convenient locations in Britain: only 35 minutes from London and 7 miles from London Heathrow. For those seeking an incredible venue in which to entertain, then Stoke Park's nine beautiful function rooms are perfect for private and corporate use, all with glorious views across 300 acres of sweeping parkland estate. Each room not only provides a professional, five star atmosphere for board meetings, training seminars and conferences, but has the added benefit of giving these events a breath taking backdrop.

MEETING ROOM

Whether a family gathering, a special party with close friends, a Wedding, a private lunch, a romantic candlelit dinner for two or just some recent good news, if something is worth celebrating then it's worth celebrating in style. Stoke Park hosts a number of corporate events including: golf days, tennis and spa days, day and 24-hour conferences, awards and gala dinners, incentive and team bonding days and Christmas parties. Stoke Park has a team of experienced event co-ordinators always on hand to ensure that your event is a great success and the organisation of it is stress free.

MAXIMUM DELEGATE CAPACIT Y

THEATRE

CLASSROOM

BOARDROOM

THE FOUNTAIN ROOM

70

28

30

THE BALLROOM

80

–

34

U-SHAPE

146

CABARET

BANQUET

L (M)

H (M)

W (M)

24

40

146

24.5

4.9

7.5

30

48

72

14.4

5.4

9.2 6.5

THE WYATT

25

–

16

–

–

24

6.6

5.1

THE PARK SALON

70

30

22

30

40

60

12

3.5

7

THE REPTON

30

–

18

14

15

27

8.2

3.7

7.2

THE BUCKINGHAM

–

–

10

–

–

12

6.3

3.9

5.5

THE CHALFONT

–

–

16

–

–

18

6.4

3.7

3.6

THE POLO LOUNGE

12

–

16

–

–

18

7

2.21

3.5

THE CHAPEL

–

–

–

–

–

–

7.2

4.9

4.6

VENUES | SOUTH OF ENGLAND 169

27-29 STATION ROAD CAMBRIDGE CB1 2FB

T 01223 792888 E ENQUIRIES@THETAMBURLAINE.CO.UK W WWW.THETAMBURLAINE.CO.UK

"This is a great and convenient choice as it is located in the stunning and historically rich city of Cambridge, with good and varied transportation links." MEGAN GAMMAGE

170 MEETINGS GUIDE 2018

TAMBURLAINE HOTEL Tamburlaine adds elegance, charm and understated luxury to business meetings, events and social gathering. We offer a range of dedicated, flexible meeting and event spaces with a capacity which ranges from 1:1 interviews to groups as large as 150. Be our guest and enjoy access to five distinctly different shared spaces. The meeting rooms are spacious, functional and served by state of the art IT.

Breakout sessions can shift to our vibrant Cafe and Deli, our luxuriant Garden Room, our sophisticated Bar, classic Restaurant, or in the refined, restful calm of our Library. Tamburlaine's signature style flows through the dedicated meeting areas. Neutral colours and natural light create a calm, peaceful and productive atmosphere for board meetings, seminars, conferences and away days.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

150

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

MARLOWE

50

30

24

18

30

40

7.1

2

7.2

PORIE (1)

24

–

12

14

–

–

3.85

2

6.57

ALDRICH (2)

24

–

12

14

–

–

3.85

2

6.57

NORGATE (3)

24

–

12

14

–

–

3.85

2

6.57

COPCOT (4)

24

–

12

14

–

–

3.85

2

6.57

MASTERS ROOM (1–4)

150

42

40

34

42

100

15.36

2

6.57

MASTERS ROOM (1–2)

60

18

24

18

18

40

7.7

2

6.57

MASTERS ROOM (1–3)

90

30

32

26

30

70

11.55

2

6.57

VENUES | SOUTH OF ENGLAND 171

ASHFORD ROAD BEARSTEAD MAIDSTONE KENT ME14 4NQ

T 01622 734 334 W WWW.MARRIOTTTUDORPARK.CO.UK

"The Tudor Park Marriott Hotel & Country Club offers the ultimate meetings services with their new app – enabling you to manage your event without leaving your seat." CARL BRINDLEY

172 MEETINGS GUIDE 2018

TUDOR PARK MARRIOTT HOTEL & COUNTRY CLUB Escape to the country for your next meeting, conference or event. Tudor Park Marriott Hotel & Country Club is a tranquil retreat nestled among the charming villages and historic castles of Kent. Set amid 220 acres of rolling countryside, you will feel relaxed from the moment you arrive. Under an hour from London and minutes to Ashford International Station, Gatwick Airport, and major rail and motorway links, you are at the heart of all that's important.

From fairytale wedding celebrations to business and networking events, it's our goal to make your occasion perfect, in every way. Our awardwinning team will be with you from start to finish. You'll be given a dedicated event organiser to help you will all the arrangements. We'll agree your Three Gold Keys – your key objectives that will ensure your event is a success.

State of the art conference rooms, excellent leisure facilities – including championship golf, health and beauty salon – plus a superb choice of dining options make Tudor Park Marriott Hotel & Country Club the natural choice for business and leisure travellers. Make your social occasion or special event a success at the most beautiful venue in Kent, the Garden of England.

MEETING ROOM

MAXIMUM DELEGATE CAPACIT Y

250

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

LANGLEY

–

–

16

–

–

–

8

3

4

STOCKBURY

–

–

16

–

–

–

8

3

4

SYNDICATES 1, 2, 3 AND 4

–

–

8

–

–

–

5

3

4

THURNHAM SUITE

250

100

60

70

84

180

33

3

3

THURNHAM

80

40

30

30

35

60

11

3

9

LENHAM

80

40

30

30

35

60

11

3

9

CHARLOTTE

80

40

30

30

35

60

11

3

9

LEEDS

80

40

30

30

30

60

12

2

9

BEARSTED

80

40

30

30

40

60

12

2

9

MARQUEE

–

–

108

12.5

4.47

10

VENUES | SOUTH OF ENGLAND 173

SPARKFORD ROAD WINCHESTER HAMPSHIRE SO22 4NR

T 01962 827322 E CONFERENCES@WINCHESTER.AC.UK W WWW.WINCHESTER.AC.UK

"The buildings from the 1800s coupled with the modern facilities make this a great and versatile choice for any event." NIAMH HILES

174 MEETINGS GUIDE 2018

UNIVERSITY OF WINCHESTER Situated just one hour away from London and close to the historic city centre of Winchester, the University of Winchester is ideally located. The University has built up an established reputation as a venue for conferences, events, accommodation and weddings, thanks to the first class facilities and high standard of customer care. The University has two campuses, which offer a combination of either traditional and elegant or modern and striking. With over 50 conference/ meeting rooms available, we can accommodate from 5-300 delegates. Included within the range of facilities is The West Downs Centre, a grade II listed Victorian building, which has been ingeniously renovated to provide a light and modern conference centre, which still retains its original charm and character.

MEETING ROOM

The Stripe Complex, located on our King Alfred Campus, provides a tiered lecture theatre to seat 308 delegates, an attractive open plan foyer and studio areas, perfect for exhibitions or breakout sessions. On the first floor, a large lecture room is also available which seats a further 196 delegates in moveable raked seating. Additionally we have 1800 bedrooms that can be offered on a self-catering, bed and breakfast, half and full board basis. The majority of the bedrooms at the University are single en-suite rooms however there are also some twin and double rooms available. Our bedrooms are ideally suited to groups, sports clubs, long-term summer lets and conference delegates.

MAXIMUM DELEGATE CAPACIT Y

300

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

STRIPE AUDITORIUM

300

–

–

–

–

–

21.75

5.61

12.38

STRIPE THEATRE ROOM

196

–

–

–

–

–

13.8

–

10.76

SHAKESPEARE ROOM (WEST DOWNS)

150

80

60

60

90

120

15.03

5.34

9.27

MAIN BUILDING 5

70

50

40

40

–

–

18.6

4.58

14.64

DINING HALL

–

–

–

–

–

270

22.29

–

14.18

VENUES | SOUTH OF ENGLAND 175

GRAND PARADE EASTBOURNE BN21 4DN

T 01323 433900 E INFO@THEVIEWHOTELEASTBOURNE.COM W WWW.THEVIEWHOTELEASTBOURNE.COM

"Steeped in history, and located on the seafront this is the perfect choice for meetings and events in Eastbourne." CARL BRINDLEY

176 MEETINGS GUIDE 2018

THE VIEW HOTEL EASTBOURNE The View Hotel Eastbourne is steeped in history and has its own exquisite sophisticated facilities and personal service. It provides that inner city experience with an other city feel. Situated right on the seafront with some of the best views in East Sussex. The View Hotel is an ideal location for all your business meetings, conferences and functions.

Whether you are hosting a large conference, small board meeting or training workshops, we have the adaptable space to suit your needs. Additional meeting space throughout the hotel, means we offer 8 flexible rooms that all come equipped with state of the art technology.

The Vision at The View Hotel Eastbourne is our purpose built conference and events centre, with it's own reception, operations and business services facilities. The Vision benefits from highspeed wireless internet throughout, and the latest technology to ensure a successful event.

MAXIMUM DELEGATE CAPACIT Y

MEETING ROOM

THEATRE

CLASSROOM

CENTRAL HALL

150

PIER SUITE 1

30

PIER SUITE 2 PIER SUITE 3

150

BOARDROOM

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

90

32

90

80

120

18

3

7.2

18

22

18

22

20

9.7

2.59

6.53

45

24

20

16

32

30

9.7

2.59

9.55

30

18

20

16

18

20

6.4

2.59

7.3

MARTELLO SUITE

80

50

30

20

60

80

17

2.59

9.2

SEMINAR 5

50

24

22

–

24

–

10.8

2.33

4.82

SEMINAR 6

–

–

12

–

–

–

4.7

2.33

3.76

SEMINAR 613

50

–

22

–

–

–

10.89

2.33

4.82

HORIZON SUITE

–

–

–

–

–

120

25.6

2.59

6.4

VENUES | SOUTH OF ENGLAND 177

RICKMANSWORTH ROAD WATFORD WD17 3JN

T 01923 474100 E JKIRK@WATFORDCOLOSSEUM.CO.UK W WWW.WATFORDCOLOSSEUM.CO.UK

"With adaptable spaces and a great catering team on offer, this is a fantastic venue choice in which to host a stand-out event." NIAMH HILES

178 MEETINGS GUIDE 2018

WATFORD COLOSSEUM A unique setting for an unforgettable event, from conferences and exhibitions to private drinks and canape receptions, right through to corporate gala dinners, Watford Colosseum boasts a great range of adaptable spaces and offers the perfect venue to hire for any event in Watford or Hertfordshire. With a variety of options available to suit all requirements, our dedicated hospitality team will work with you to plan your perfect event. Watford Colosseum is a major hospitality and entertainment venue, conveniently located in the heart of Watford, with ample adjacent parking.

MEETING ROOM

The warm and welcoming public spaces of the Colosseum provide the ideal venue for your special event. Whether you are hosting a trade show, product launch, formalmeeting, theatrestyle event or formal banquent, you are guaranteed to receive a warm welcome and personal service from our dedicated in-house event and hospitality team. Our team is able to create a totally bespoke event, with our creative and innovative team of chefs providing menus that use only the freshest ingredients, making the best use of seasonal local produce and incorporating any themes or special requests. All complemented by an extensive and contemporary wine, spirit and beer list.

THEATRE

CLASSROOM

AUDITORIUM

1300

400

FORUM

160

60

BOARDROOM

MAXIMUM DELEGATE CAPACIT Y

1300

U-SHAPE

CABARET

BANQUET

L (M)

H (M)

W (M)

–

–

420

600

–

–

–

36

48

96

120

–

–

–

VENUES | SOUTH OF ENGLAND 179

VICARAGE ROAD STADIUM WATFORD HERTFORDSHIRE WD18 0ER

T 01923 496 000 (OPT 3) E WATFORDFC@FTHREE.CO.UK W WATFORDFC.FTHREE.CO.UK

"Watford FC takes conferences and events to the next level. Each space on offer provides a very different ambiance meaning a wide range of events can be held here." ZOE O'CONNELL

180 MEETINGS GUIDE 2018

WATFORD FOOTBALL CLUB Turning catering, hospitality and events into an experience is what we do and Watford Football Club is the ideal venue for conferences and events, with state of the art facilities to match any North London venue! Watford Football Club is easily accessible by being located only a 10 minute transfer from Watford Junction station (15 minutes express train journey from London Euston) and only seven miles from the M25 (J18). 650 bedrooms, provided by some of the UK’s most recognizable brands, are within a 10 mile radius from the ground and offer multiple over-night options for a wide budget range. The club is home to eight uniquely designed purpose built suites, and 19 executive boxes, each can be dressed to your exact specifications, with the majority boasting stunning pitch views.

MEETING ROOM

Along with a great location and excellent range of rooms, the on-site events team are devoted to ensuring your event runs exactly as you wish by delivering award-winning hospitality during your event. We also source the best seasonal produce to create stunning menus you wouldn’t find anywhere else. With a capacity of up to 300 delegates and function rooms perfect for conferences, meetings, exhibitions, training days, interviews and much more, Watford Football Club is a venue not to be missed! Contact us now for more information on how we can assist with planning your special event.

THEATRE

CLASSROOM

BOARDROOM

U-SHAPE

THE VIEW

170

100

50

THE CAPTAIN'S BAR

250

98

70

SIR ELTON JOHN SUITE

120

48

SKY BOX 1

25

SKY BOX 2

15

EXECUTIVE BOXES (17 IN TOTAL)

8

THE GALLERY

–

MEDIA SUITE MEDIA SUITE WORKING ROOM

MAXIMUM DELEGATE CAPACIT Y

CABARET

BANQUET

50

120

200

70

160

250

40

30

64

120

18

20

20

16

–

10

–

8

–

10

–

–

20

–

96

–

–

–

40

–

300

L (M)

H (M)

W (M)

30

2.8

8.5

37.1

2.45

9

27.5

2.37

6.2

20

10

2.6

4.5

10

5.2

2.7

5.4

–

8

4.45

2.37

2.9

–

140

–

–

–

–

–

–

–

–

–

–

–

–

–

–

–

VENUES | SOUTH OF ENGLAND 181

Design by artworks54 with supporting imagery designed by Freepik. Edited by Emma Baker. While every care has been exercised in the compilation and publishing of this document to ensure the validity of the information provided at the time of publication, Conferences UK accept no liability or responsibility for the accuracy of content or for any errors or omissions.

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