MEETINGS GUIDE 2018
THE DESKTOP BIBLE FOR CONFERENCE ORGANISERS
REST OF THE UK
For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk
We’ll help find you the venue that’s right for you at the best possible price.
WELCOME We produce the Meeting Guide to enable events and meetings planners to gain access to information from a large cross section of venues around the UK. It serves as an easy first port of call for businesses when they need help in finding a space. Whether you are searching for a large event venue for a huge audience or a small meeting space for a couple of colleagues, this guide will help you in your search for the perfect venue.
SIMON THOMPSON MANAGING DIRECTOR
When founding Conferences UK over a decade ago I hoped to ease the connection and contact routes between the venues themselves and the organisers of the events and meetings. You can still pick up the phone, call 0845 351 9917, and our team of experts will find you a suitable place to meet at no cost just as you could when the agency was first set up in 2005. If you still wish for more information after looking through the guide feel free to give our experts a call and ask us about the venues. The meeting and events industry is continually changing as technology and society advances and consequently people look at different factors when organising events, conferences and meetings. This guide acknowledges the need for events to be tailored more to the needs and wants of the attendees themselves and genuinely capture their interests in order to stimulate productive outcomes. Moreover, by embracing new technologies both the organising of events and the events themselves can run much more smoothly. Our Guide should serve as a ‘desktop bible’ for any venue searches you make. However, it is much more than that as it also gives pointers on how to make your meetings more innovative and also looks at the roles of PAs in businesses and what makes them stand out. We also have additional features on meeting disasters and how to avoid them and an introduction to our team which allows you to put a face to a name, especially if you wish to call up to have further help in finding the perfect space. I hope you enjoy our guide and as ever I would be delighted to hear from you personally if you have any comments or suggestions.
INTRODUCTION 1
6 WAYS TO AVOID A MEETING DISASTER PICK THE PERFECT SPACE
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PLAN!
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KNOW WHEN TO SWITCH IT UP
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To make sure your meeting or event is a success you need to pick the right venue. This means it has to be appropriately sized for the amount of people in attendance. There’s nothing worse than an overcrowded or under crowded meeting room which leaves people feeling lost in a sea of chairs or claustrophobic with no space to move. Turning up early and checking the layout is the number one way to avoid this. Also be sure to have a clear idea on numbers and, especially if it’s a big event, make sure to receive RSVPs in one form or another. The venue must also be right in terms of its aesthetic and atmosphere. An interesting room can go a long way in keeping attendees engaged and inspired. However a top concern should always be whether the room or venue is suitable for the meeting you are having. If you are not sure, speak to the experts: conferences UK will help you find the perfect meeting space for free! Just call 0800 078 9585.
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It has been said time and time again but remains the key to a successful meeting: have a clear plan and agenda. A concise and clear plan is fundamental and can help in avoiding most other meeting disasters. It is good for this to include an introduction to the structure of the meeting itself. If this is a regular meeting it might be a good idea to switch up the order of the day to stop it feeling monotonous. If a structure is given to all those in the meeting and agreed upon at the start it means everyone is aware and consenting. Then everyone can be responsible for keeping the meeting on track. A rambling meeting with a lack of a clear purpose is one way to ensure your attendees get distracted and are unmotivated. This also ties in with timing. Make sure meetings are not started late and warn others the meeting will not be postponed for them if they are not punctual.
While a clear plan is essential, it is also important to allow for adaptation. This means that if interesting tangents are taken in conversation do not immediately cut them off but instead make sure they stay relevant to the overall objective. This keeps the flow of the meeting stimulating but still appropriate. Good time management and planning can allow for this as it will allow for change and will not be rigid. Also if the original agenda was not working it makes for a better use of time to recognise this and be confident enough to make a change. However it should always keep the philosophy ‘discussion not digression’ in mind alongside the meeting objective.
It’s easy for a meeting to go wrong and most people have a nightmare meeting experience to share. Bad meetings are detrimental for any business for a host of reasons, from wasting money to knocking morale. We’ve looked into the main ways meetings tend to turn into disasters and how these disasters can be avoided.
KEEP IT SHORT
ENGAGE AND MOTIVATE
KEEP EVERYONE IN THE LOOP
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Another common error made continually in meetings and conferences is not thinking about the length. Commitment to keep focus, along with good preparation, are usually enough to keep a meeting concise and prevent those in attendance from losing focus. It is important to only add relevant content and not just add information for the sake of it. If people do not know why they are there and are overwhelmed by too much information then they will be left tired and unfocused. If it is unavoidable and the meeting must be long, acknowledge this and add breaks into the agenda. Have a list of discussion topics you wish to cover in the meeting in order to use the time effectively. A short meeting not only benefits those involved but is also much cheaper to execute.
An inspiring speaker is also a key way in which to make your event a success. This encompasses many different aspects from being a good orator to knowing what tools to use. It is always a good idea to introduce yourself to the audience, unless of course everyone knows each other! Overreliance on PowerPoint is also a common way of disengaging attendees. Overloaded slides can be enough to stop someone paying attention. Furthermore, as technology advances there are new ways of getting information to those who need it. This is not to say a PowerPoint cannot be used effectively but it is important to use it primarily for a useful summary or for facts and graphs. Also to be a good speaker it is important to respect other attendees and not speak down to or over others. Interruptions and using overruling vetoes are both ways of alienating the people you are speaking to and not making them feel valued.
Having well prepared attendees will make the meeting much smoother and more fruitful. Make sure they have information that is needed prior to the event so that they can make valid contributions and know the agenda. It will make those attending the meeting more likely to feel actively involved and able to make valid contributions. It is important to only send out essential information and not send out ridiculously long documents as this may put people off reading it all. The documents should be related back to the meeting agenda or made obvious how it is relevant so that attendees are not left confused about the purpose of the meeting. They should prepare not confuse the attendees. In the meetings themselves everyone should also be kept involved. One person should not dominate the whole discussion and let the others fade into the background. Make it clear that you want everyone’s participation and input and ask others to get involved if needed. A simple ‘round-robin’ technique (going round the room for ideas or opinions) is a good way of ensuring no one slipping under the radar.
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Everything CORPORATE
Conferences don’t have to be boring‌ Here at Eden Hotel Collection, we boast a range of eight luxury hotels, each with their own individual character. So you can leave the roundtable behind and head out on horseback or even give geese herding a try.
Mallory Court Country House and Spa Leamington Spa, Warwickshire, CV33 9QB T: 01926 330214
Buckland Tout-Saints Kingsbridge, Devon, TQ7 2DS T: 01548 853055
Introducing the Eden Hotel Collection | www.edenhotelcollection.com
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The Kings Hotel Chipping Campden, Gloucestershire, GL55 6AW T: 01386 840256
The Arden Hotel Stratford-upon-Avon, Warwickshire, CV37 6BA T: 01789 298682
Brockencote Hall Chaddesley Corbett, Worcestershire, DY10 4PY T: 01562 777876
The Greenway Hotel & Spa Shurdington, Cheltenham, GL51 4UG T: 01242 862352
The Mount Somerset Hotel & Spa Taunton, Somerset, TA3 5NB T: 01823 442500
Bovey Castle North Bovey, Devon, TQ13 8RE T: 01647 445000
Introducing the Eden Hotel Collection | www.edenhotelcollection.com
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TOP TIPS FROM THE EXPERTS HAVE A CLEAR OBJECTIVE “The most important piece of advice we would give is to do your research. Create a clear vision of what you are looking to achieve from your event, and write a list of pros and cons for every aspect of the day, but be ready to compromise to get the right venue for you.” The Monastery Manchester “When choosing a suitable venue have clear expectations of what you want to achieve from the meeting or event. The quality of the experience you want the delegates/guests to have and make this clear to the venue from the start so you can ensure the experience is unique.” The Birmingham Repertory Theatre “Have a clear objective of what you want to achieve from your event” Coombe Abbey Hotel “To understand your objectives – what are you trying to achieve with this event, and spatial awareness – we recommend any event organiser visits the venue in advance to understand room capacities; layout preferences of the rooms and geography of the building. We do hand out our 10 step guide to planning a successful event to all event organisers.” Saïd Business School “The most important piece of advice would be to think carefully about what you want to achieve. Start with a clear goal in mind (even though this might shift slightly during course of planning process). Ask yourself how you want delegates/guests to feel when they leave and what you want them to take away from the event.” Ascot Racecourse
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USE THE HELP PROVIDED “Make sure the client has all the information when they make the initial enquiry/call.” Daresbury Park Hotel “Have confidence in and take advice from your venue correspondent. Their staff know the possibilities and limitations of the venue and can be a real mine of information which is invaluable in taking some of the stress out of the organisation.” Greetham Valley “Make sure that you have a good understanding of your event and have an open communication with the venue” The Royal Society “Think outside the box. Make your event like no other – ultimately, that’s what will make a lasting impression on your visitors and keep them coming back. Utilise the experts. When it comes to AV it is best to use the professionals. Giving a presentation or a speech can be stressful so we always advise using our friends at Peachy Event Services to run larger conferences ensuring a smooth delivery and good impression.” Lincolnshire Showground
Venues spend day in and day out throwing events of all shapes and sizes so they have a great insight as to what makes an event a real success. We’ve compiled some of their top tips and helpful advice about hosting effective and inspiring events, meetings and conferences.
PLANNING AND DETAIL “Make sure you pay attention to detail and that the information that you pass to the hotel is all accurate.” Mercure Peebles Barony Castle “Start organising earlier than you think; trying to collect information from delegates about requirements, or about exhibitor needs, can take a lot longer than you expect- even if you already expect it to take a long time. This makes life easier for you and you’ll be the best friend of your venue contact for it.” The Kia Oval “Think of location – to commence promptly ensure all attendees will be able to locate the property easily by all modes of transport – train, car, coach, bus and by foot and ensure that the event space is ample in size to allow the attendees to move freely around the room so they are at ease and made to feel comfortable.” Novotel Bristol Centre
“Although this seems like a bit of a no-brainer, always remember to think about your key requirements before contacting a venue – how many anticipated guests, what style of event, preferred date and timings. Venues will then be able to assess quickly if it is something they can do and limit any disappointment.” St Martin-in-the-Fields
“Properly research the options available and understand their own event and its purpose in order to find the suitable venue.” Novotel Sheffield Centre “If I had to choose just one piece of advice I would have to say, be open minded when looking for a venue and don’t always go for the obvious. Do your research and try something different, even if it means escaping the hustle and bustle of the city.” New Forest Hotels
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m ac d o n a l d h ot e l s & r e s o rt s
M ACDONA LD MEETINGS WE MAK E TIME FOR YOUR BUSINESS Macdonald Hotels & Resorts are in the precise and exacting business of making time for you. We know you have relatively little of it and so much to do in it. Which is why we’ve created five simple promises to you and your business.
ACCOUNT MANAGEMENT
PRODUCT EXPERIENCE
ENQUIRY & CONVERSION
TO THE DIRECT BOOKER We promise you will be treated as an individual and your priorities taken care of.
TO THE DIRECT BOOKER We promise you will have product experts to make the best personal recommendation for you.
TO THE DIRECT BOOKER We promise to value your business by offering you a customised proposal at a time that suits you.
TO THE AGENT We promise you will have a nominated account manager and a dedicated booking consultant to deliver a seamless service for you.
TO THE AGENT We promise to give you the tools to easily educate your team on our product.
SERVICE DELIVERY
POST-EVENT & FOLLOW-UP
TO THE DIRECT BOOKER We promise to deliver the experience you want with connectivity as a given.
TO THE DIRECT BOOKER We promise to genuinely thank you so that you’ll always want to return.
TO THE AGENT We promise to deliver the experience your client wants with connectivity as a given.
TO THE AGENT We promise to reward you so that you will want to work with us time and time again.
TO THE AGENT We promise to respond to your enquiry within 30 minutes, with the best rate first time, every time.
CONTACT OUR ConferenCe DireCt team TODAY ON 0344 879 9192 OR EMAIL ConferenCe@ maCDonalD-hotels. Co.uk
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m ac d o n a l d h ot e l s & r e s o rt s meetings@
Macdonald Norwood Hall Hotel, Aberdeen Macdonald Holyrood Hotel, Edinburgh Macdonald Houstoun House, Edinburgh West Macdonald Linden Hall Golf & Country Club, Northumberland Macdonald Tickled Trout Hotel, Preston Macdonald Kilhey Court, Wigan Macdonald New Blossoms Hotel, Chester Macdonald Hill Valley Hotel, Golf & Spa, Shropshire Macdonald Portal Hotel, Golf & Spa, near Chester Macdonald Craxton Wood Hotel & Spa, near Chester Macdonald Manchester Hotel & Spa, Manchester Macdonald Alveston Manor Hotel, Stratford-upon-Avon Macdonald Burlington Hotel, Birmingham Macdonald Berystede Hotel & Spa, Ascot Macdonald Windsor Hotel, Windsor Macdonald Compleat Angler, Marlow Macdonald Botley Park Hotel & Spa, Southampton
INCENTIVES@ Macdonald Aviemore Resort, Aviemore Macdonald Loch Rannoch Hotel, Kinloch Rannoch Macdonald Pittodrie House, near Aberdeen Macdonald Rusacks Hotel, St Andrews Macdonald Forest Hills Hotel & Spa, Aberfoyle Macdonald Marine Hotel & Spa, North Berwick Macdonald Leeming House, Ullswater Macdonald Old England Hotel & Spa, Windermere Macdonald Randolph Hotel, Oxford Macdonald Bear Hotel, Woodstock Macdonald Frimley Hall Hotel & Spa, Camberley Macdonald Windsor Hotel, Windsor Macdonald Compleat Angler, Marlow Macdonald Bath Spa Hotel, Bath Macdonald Kinsale Hotel & Spa, Kinsale, Ireland
IRELAND KINSALE
CORK
CONFERENCES@ & EVENTS/EXHIBITIONS@ Macdonald Drumossie Hotel, Inverness Macdonald Aviemore Resort, Aviemore Macdonald Crutherland House, Glasgow South Macdonald Inchyra Hotel & Spa, near Stirling Macdonald Cardrona Hotel, Golf & Spa, Peebles Gisborough Hall Hotel, North Yorkshire Macdonald Kilhey Court, Wigan Macdonald Portal Hotel, Golf & Spa, near Chester Macdonald Craxton Wood Hotel & Spa, near Chester Macdonald Manchester Hotel & Spa, Manchester Macdonald Ansty Hall, near Coventry Macdonald Burlington Hotel, Birmingham Macdonald Randolph Hotel, Oxford Macdonald Frimley Hall Hotel & Spa, Camberley Macdonald Berystede Hotel & Spa, Ascot Macdonald Botley Park Hotel & Spa, Southampton
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INNOVATIVE MEETING IDEAS STAY TECH-SAVVY In the modern world it seems that technology touches every part of day-to-day life and we have become accustomed to information feeling personalised specifically to us. You only have to look as far as social media or advertising for this to be evident. Consequently we feel that in 2018 data science and analysis will be the key factor in keeping meetings and conferences innovative and current. This is due to the fact it ties in with many technological trends which have been emerging and also because these call for greater and more effective tailoring towards the clients. Developments within second screen technology allow data to be collected and analysed in meetings themselves. Second screen has three basic criteria: connectivity, app functionality and the possession of a screen. So nowadays these can be used in many ways in meetings from polling and surveys to virtual Q & A’s. It also allows attendees to have an input regardless of the size of the meeting and if they are the speaker or not.
360˚
IMMERSIVE EXPERIENCES INTERNET OF THINGS One way we can see this happening is through what is known as the ‘Internet of Things’. Any device that is able to connect and disconnect to the internet comes under this category but it is increasingly being used to define objects that can ‘talk’ to each other. This seems to be applying to more and more devices. However for businesses this means that, when they hold events or meetings, technology can be used to enhance the client’s experience. For instance, sensors and cameras can be linked to the internet and used to notify the location when VIP’s enter the building therefore meaning the hospitality and professionalism can be kept to the highest standard. Another common use of these types of device is how it can be used to maintain a comfortable environment in which to work effectively. For instance sensors can be installed which regulate themselves by adjusting the heating and lighting depending on the room conditions. This can give greater control to those hiring the rooms as they can then predetermine the conditions depending on their individual wants and needs.
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Virtual reality is another growing trend among businesses especially when hosting meetings and conferences. This has been a trend which has been acknowledged the past few years and is slowly being implemented on a more broad scale. However, it seems to be a trend which has still got a lot of room to develop as it is only implemented in a few instances. The ease of access to technology which can generate 360 imagery and augmented reality means these will be key ways in which meetings will be made more dynamic in the up and coming years. It also is a versatile device which can be utilised by a range of businesses as VR can include a variety of options such as virtual tours, architecture design ideas, site selection, new ways of prototyping and helping people decide on meeting spaces. Livestreaming also seems to be progressively becoming a larger feature in events and businesses generally and also ties in with VR. People are able to come together virtually through the use of livestreaming and work on projects together.
New trends concerning how meetings and conferences are being held, organised and attended continue to emerge as the years go on. With new generations and technology making waves in the business world, events must also adapt and change. Here we look at a few ways your events can be kept current and stimulating regardless of its size
LESSEN THE WORKLOAD BY USING CHATBOTS Chatbots are another way in which the growth of technology and the internet are being used. It does seem that the future of artificial intelligence is in conversation and chatbots cultivate this in a very practical way. The use of voice recognition is rapidly becoming a greater and greater feature of modern day life. It means that people who are constantly on the move and busy are able to work and gather information more effectively as they can simply talk into a device. It also means menial, timeconsuming jobs will become almost obsolete and consequently will be able to focus their attention on the more challenging aspects of business. For instance, scheduling meetings can now be done by an administrative bot called X.ai. This app means that simply by forwarding a meeting request email to the bot the meeting will get arranged by X.ai to email back and forth with the client in your place. Bots such as these will hopefully allow for the streamlining of many businesses as it can make processes such as booking events, transport and congregating people for a meeting easier and more effective. While it is not a new phenomenon, having been around in rudimentary forms since the 60s, it is in 2017 that is going to really take off and become an integral part of business.
THE ‘WHY’ OF MEETINGS Another trend for 2018 will be answering the ‘why’ of meetings. This is the idea that as businesses have increasing numbers of Millennials entering the workplace there has been a tendency to tarnish them with the same brush. Therefore this means meetings and conference need to start customising their events in order to entice people in a more unique and personal way. It’s all about answering the question ‘why is this meeting important for me?’ Capturing the audience’s attention and making them feel like a priority will also lead to more productive and interactive meetings as they have an active desire to be there. A one size fits all approach is no longer going to work. This can also be achieved somewhat by finding a niche selling point and offering a genuine culture of inclusivity. The myth that millennials do not value face to face interaction seem to be just that – a myth. If everything feels generalised and impersonal it will deter people. The exponential growth of technology in business means that people are feeling more connected to devices and disconnected from other people. Therefore a lot of clients are looking for more rounded experiences in order to allow for more interaction and team building. This is clear by the rise of business ‘festivals’ around the globe. These show the combination of business and creativity in order to keep attendees interested and to add different dynamics to the meeting itself. In another way this can also be seen by the increasing use of traditionally music venues to host conferences and meetings as it adds another element to the meeting as performances can be held again to keep attendees attentive. Furthermore, companies are increasingly trying to use social media as a way of connecting people and enhancing face to face interaction. There are now new sites and apps that businesses use which can be used to virtually link people up and arrange real life meet up points and interaction sites. This location can then act as a real life ‘newsfeed’ and also a point of convergence.
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M an chester City C entre
Only a stone’s throw from Manchester’s most exclusive shopping areas, restaurants and theatres, Great John Street oozes individuality in design and experience. Originally a Victorian school house, it has been transformed into a luxury townhouse hotel with several areas that are available for meetings and conferences. Tel: 0161 831 3211 Email: RuthPollitt@eclectichotels.com
Formally an Italian renaissance building, this ‘baby grand’ hotel has a range of meeting spaces; The Mezzanine Lounge, First floor Work & Social Hubs, Sixth floor South Terrace and Lounge (with incomparable views across Manchester), makes this unique venue a desirable, flexible space for a small intimate meeting to a large conference for up to 150. Tel: 0161 667 0707 Email: RFoster@eclectichotels.com
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Also in Didsbury, Eleven Didsbury Park is an exclusive Victorian townhouse and a statement of eclectic design. Located just 15 minutes drive from Manchester airport and city centre, it is the perfect relaxing alternative to the hustle and bustle of airport hotels and city centre. All or part of the hotel can be hired exclusively. Tel: 0161 448 7711 Email: EGill@eclectichotels.com
Dids b u ry - So u th Manchest er
Didsbury House is a luxury Victorian townhouse, located in the leafy suburb of Didsbury. Two meeting rooms are available; The Boardroom: For up to 20 people and The Den: For meetings up to 10 people, with glass double doors opening up to the outdoor terrace. Tel: 0161 448 2200 Email: EGill@eclectichotels.com
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For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk
We’ll help find you the venue that’s right for you at the best possible price.
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PROBLEMS AND PITFALLS Many of the issues event planners may find themselves encountering can be avoidable. Our venue experts highlight the common problems that can occur and offer their specialist insight on how best to avoid them.
“One of the most common mistakes we see is dinner organisers not having a seating plan, although free seating is great for some events this adds additional time to service and often results in the program being pushed back.” The Monastery Manchester “To allow refreshments to be served in the meeting room – this causes clutter, spillage, untidiness and often a distraction – it is always better to have a break away from the event space as this gives the attendees time to relax/mingle with their colleagues and reflect on the meeting so far.” Novotel Bristol Centre “Making assumptions.” The Royal Society
“Not being prepared with the key information to brief the venue so they can deliver and presuming things instead of confirming.” The Birmingham Repertory Theatre “Overcoming time scales. An ideal lead time is typically one month prior to an event. This is when the organiser should start to send over information including dietary requirements, disability access, registration information and any materials to be included.” Saïd Business School “Choosing a venue on price rather than on the quality and suitability of the venue to ensure the event objective is achieved.” Coombe Abbey Hotel
“Not having a clear idea on the budget from the outset. Too many clients assume that their event can happen on a really limited budget, especially in the heart of a city like London. Not to say that there is never a chance for a deal; just to be more realistic when thinking not only the events location, but guest numbers and catering that’s required.” St Martin-in-the-Fields
“Have a contingency plan. It doesn’t matter how well an event is planned, it is always worth having a plan B, especially if your event is weather dependent. We host more than 300 events a year, and a proportion of those are outside. We always advise to have some indoor space too, or cover to keep your visitors happy. Stay calm! There is always one thing that doesn’t quite go to plan or changes at the last minute..” Lincolnshire Showground
“Offer a unique destination for your event so you can leave a lasting impression on your delegates. Choose a venue that will stay firm in their memory and more importantly firmly entrench the messages that you deliver on the day into their minds for a longer period of time.” Manchester City Football Club
“Not having a clear vision or goal at the outset. Another common mistake is involving too many people from the organisation – each with their own thoughts and ideas which results in an event which is designed by committee. A classic case of: ‘too many cooks spoil the broth’!” Ascot Racecourse
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London We are here
02380 286216 | www.newforesthotels.co.uk conferences@newforesthotels.co.uk
Bartley Lodge Hotel
Forest Lodge Hotel
Set in an impressive eight acres of grounds with a meandering driveway, our elegant Grade II listed former hunting lodge oozes charm, character and personality. Complete with chandeliers and direct access to our gorgeous terrace and grounds, the grandeur of our 18th century oak-panelled Baronial Hall is quite simply spectacular for hosting corporate events. Our beautiful high-ceilinged Wedgewood Blue Crystal Restaurant is also just as grand as it sounds offering delegates award-winning food and exceptional service.
Formerly a Georgian Dower House of the Northerwood Estate our contemporary townhouse has recently been refurbished and now offers somewhere light, bright and airy for holding corporate meetings and events. Bold fabrics with a mix of vibrant and refreshing colours, creates a warm and welcoming ambience. From barbeques to rustic boards, delegates will enjoy a real taste of the New Forest and for those staying overnight, dinner in our new award-winning brasserie is sure to impress.
Beaulieu Hotel
Moorhill House Hotel
Our forest retreat and former coaching inn is set in the middle of vast open heathlands and offers complete seclusion for delegates escaping the hustle and bustle of city life. Stylish, bright and airy our Beaulieu Suite offers one of the largest meeting and events spaces in the area hosting up to 250 delegates, however if you’re looking for something a little more low-key our conference rooms offer flexibility in size and can be configured to suit your event with the help of our friendly and dedicated conference team.
Our village hideaway and 17th century hotel nestled in the heart of the woodlands is truly something rather charming. Spacious and stylish our Burley room also offers plenty of natural daylight from floor-toceiling windows looking out into beautiful gardens. Its sweeping lawn and direct access to the vast National Park make it a place to embrace outdoor activities and country pursuits. You’ll almost be certain to come across the New Forest ponies when visiting this idyllic venue.
NR LYNDHURST
NR BEAULIEU
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LYNDHURST
BURLEY
Burley Manor
R ESTAU R AN T & ROOM S
02380 286126 | www.burleymanor.com conferences@newforesthotels.co.uk
CORPORATE NO ORDINARY MEETING SPACE
Set in spectacular surroundings with 40 beautiful boutique rooms, stunning Mediterranean inspired dishes & a new superbly converted barn, we’re perfect for meetings, events, team building experiences & corporate retreats in the New Forest. Spacious & flexible enough to welcome up to 100 guests, the barn’s beamed vaulted ceilings produce an airy & bright atmosphere with stunning floor-to-ceiling traditional brick chimneys adding warmth in winter. From rustic sharing boards & tapas platters, to Mediterranean inspired BBQ’s, our kitchen is at the heart of everything that we do.
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HISTORICAL VENUES AND EVENTS OAKLEY HALL Built in 1795, Oakley Hall has a distinguished and fascinating past. The author Jane Austen lived in the nearby village of Steventon until she was 25, and as a friend of the Bramston family – the then owners – she was a frequent visitor to Oakley Hall and it is mentioned fondly in Austen’s letters to her sister Cassandra. One of our current function & meeting rooms – The Library, is still home to hundreds historical books and novels dating back to the 1940’s.
THE KIA OVAL Played host to the first ever FA cup final in 1872. Back in the day, the match was played between the Wanderers and the Royal Engineers. 2,000 people attended and the Wanderers took the glory with a 1–0 victory.
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Conferences UK works with the best meeting venues in the UK. This year we asked them to tell us about some of the unique and historical events that had taken place at their venues. There were so many to share that we have published a selection in our guide and you can find the rest on our social media pages.
FARNHAM CASTLE A multi-national social media company hosted a 24 hour ‘blue sky’ thinking event at Farnham Castle. The entire Castle was taken over when approx. 100 people and laptops started a full day and night quest to come up with the next ‘big thing’ in social media. After a medieval styled evening banquet, they worked all night sitting on beanbags in every part of the castle, and left the following morning after a full breakfast.
ST MARTIN-IN-THE-FIELDS This venue is rich in history. The Desmond Tutu room marks St Martin’s involvement in the Anti-apartheid movement. Archbishop Tutu blessed the room when he visited in 2008. More recently the venue has hosted a lot of government associated conferences on postBrexit, featuring members of the government speaking.
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SAID BUSINESS SCHOOL Every year this venue holds the Skoll World Forum for over 1000 delegates. Bringing together creative and ambitious leaders, thinkers, artists, and innovators to inspire and challenge each other in entrepreneurial approaches to global challenges.
THE ROYAL SOCIETY The Royal Society has a long tradition of hosting evening receptions to display new scientific findings and exhibitions, known as the Soirees. One example is the Rontgen-ray images which was showcased on the 6th May 1896, where visitors could have their bones revealed and printed for the first time. Even hidden objects were printed, such as the coins in a purse. Today, the Soiree tradition continues and is held annually at the Royal Society over two nights in July, which still showcases exciting, cuttingedge scientific discoveries and experiments from across the UK.
ONE GREAT GEORGE ST Feature films including, Bridget Jones: Edge of Reason and Starter for 10 filmed scenes within this venue. More recently it has been used as a communications room for international journalists when the venue housed the London Media Centre for the 2012 Olympic and Paralympic Games. Recently the following fashion houses showcased their seasonal collections in London Fashion Week here; L’Wren Scott, Alice Temperly, and Antonio Berardi.
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For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk
We’ll help find you the venue that’s right for you at the best possible price.
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WHAT MAKES AN EFFECTIVE PA? TAKE CHARGE While experience is always a desirable characteristic of a good PA there are other ways to stand out. Many bosses have said that the role of a PA is much the same as chief of staff. They must be comfortable and confident enough to be able to take on more responsibility and stand in for their bosses when necessary. This means they must be indispensable to their bosses and have a desire to learn and adapt accordingly. Linked to this is a capability with managing budgets and having a good understanding of finances generally. This is one way an ability to take charge really shines through and will impress the boss.
KEEP CURRENT Also fundamentally a good PA will be upto-date with any current global or business knowledge. This is important both for the social side of business (like greeting clients) and also to understand what may be going on to affect the business. To many clients the PA is the face of the business as it is them who they interact with. This means being able to talk about interesting and current events is a great way to leave a good impression on clients. Staying current also relates to technology and any advances that are occurring as the ability to effectively navigate the internet and computers is very important. A key part of the job is research and good organisation, much of which will take place on the computer.
24 MEETINGS GUIDE 2018
STAY PERSONABLE BUT PROFESSIONAL Another key attribute of an exceptional PA is having excellent people skills and ability to build relationships with people across the business they work in – from the very top levels to the very bottom. Also many PA’s are relied upon to keep out of any workplace conflict and also smooth over issues concerning other members of the workforce. Keeping good relations with other members of staff is also fundamental as in many instances PA’s are relied upon to train them and introduce them into the team. These good people skills should also be true of a PA’s relationship with their boss. It must be coupled with trust and the ability to keep matters confidential. This should be true of both business and personal matters. Keeping a good relationship will also allow a good PA to be able to ‘read’ their boss in order to know what they want or need without necessarily being told explicitly. A sincere relationship will go a long way in showing great PA skills.
Being a PA is a tough job as it involves knowing what more than one person needs and wants at any given time. Here we look at ways in which you can stand out by going the extra mile and, in the process, make yourself indispensable in the workplace.
EFFICIENCY AND EFFECTIVENESS The number one question that should always be running through a great PA’s mind is: ‘What needs to be done?’ This allows the boss to see that doing a good job is always the number one priority and shows an ability to work both efficiently and effectively. This means the job will be done quickly and correctly. It also means that a stand-out PA must be able to correctly assess when it is appropriate to use their own initiative and when it would be more fruitful to work with others and ask for help. Therefore being a team player is a key quality as you must be able to accept and offer help to others. Also it’s useful to remember that everyone makes mistakes and therefore owning up to these quickly to get them fixed effectively is an admirable quality to have. Good time management and the ability to multi-task are also absolutely crucial as PA’s have many tasks on the go at once and must subsequently be able to juggle these without losing focus or standard. Hence, being able to think on your feet and work under pressure are vital. This is also because in a business priorities are constantly shifting and PA’s must be able to deal with this. Organisation will play a large role in this as fast pace business environments call for forward thinking and attention to detail. It also is beneficial to have a good memory so that a boss does not have to repeat themselves: it’s always a good idea to keep notes on the go.
FEATURES 25
Milton Keynes
M1 Luton Hoo Hotel Golf Stevenage & Spa
Luton Oxford
M1 M40
M4
M11
M25 Watford
London
Reading
Tylney Hall Hotel
Bishop’s Stortford
A1
Heathrow Airport
M25
M25
Dartford
Croydon
Basingstoke
M25 Guildford
M3
M23 Gatwick Airport
A3
A24
A23
Maidstone Ashdown Park Hotel & Country Club
A22
Royal Tunbridge Wells A21
Southampton Portsmouth
26 MEETINGS GUIDE 2018
The Grand Hotel
Brighton Eastbourne
Hastings
M20 Folkestone
WE L C O M E TO T H E W O R L D O F E L IT E It’s the small things at Elite that make a big difference, like friendly, helpful staff who have a genuine understanding of what constitutes a successful meeting, to a simple nod from the doorman when you arrive. The more obvious elements, like inspiring architecture and natural daylight in the meeting rooms, views out to the English countryside or tranquil sea, complimentary car parking and Wi-Fi, come as standard with any venue … don’t they?
ASHDOWN PARK HOTEL AND COUNTRY CLUB
LUTON HOO HOTEL, GOLF & SPA
TYLNEY HALL HOTEL, HAMPSHIRE
THE GRAND HOTEL EASTBOURNE
106 Bedrooms
228 Bedrooms
112 Bedrooms
152 Bedrooms
160 maximum Theatre 96 maximum Cabaret 150 maximum Private Dining
340 maximum Theatre 170 maximum Cabaret 280 maximum Private Dining
120 maximum Theatre 180 maximum Cabaret 121 maximum Private Dining
300 maximum Theatre 120 maximum Cabaret 200 maximum Private Dining
18 hole par-3 Golf Course
18 hole par-73 Golf Course
Adjacent Golf Course
Location - 30 minutes to Gatwick Airport and under an hour from Heathrow Airport, London & Ebbsfleet Eurostar
Location - 5 minutes from Luton Airport and M1, 40 minutes from Heathrow Airport, direct links to London St. Pancras
Location - 5 minutes from the M3 and close to the M4, just 40 minutes from central London and Heathrow Airport
On the doorstep of South Downs National Park Location - Just 90 minutes from central London, and under 1 hour from Gatwick Airport
www.elitehotels.co.uk DISTINCTIVE EXPERIENCES
ADVERT 27
For help finding the perfect venue for your event call Conferences UK on 0845 351 9917 or visit us online at www.conferences-uk.org.uk
We’ll help find you the venue that’s right for you at the best possible price.
28 MEETINGS GUIDE 2018
CONFERENCES UK Based in Didsbury, Manchester, Conferences UK is a venue finding agency which can help your search for events whether they are large and small. It was founded in 2005 in order to ease the process of finding suitable venues for all kinds of businesses all around the UK. We provide a free service and the aim is to connect as many clients and venues as possible.
A team of experienced and dedicated venue finders has been collected over the years, all of whom are passionate about helping others find the perfect venue to have their events. No matter the type or size of event the team consistently approaches the venue search with the same enthusiasm, drive and professionalism. We aim to find a selection of appropriate venues for all enquiries so that the client is able to choose the most suitable and appropriate space for their event. An in-depth knowledge of all the venues allows this team to be an essential aid in smoothing over the process of finding a great space for you. While our principle area of pride is in the strength of our team, we have also developed an effective digital system in order to support our expert service. Our website, www.conferences-uk.org.uk, features approximately 40,000 venue profiles both nationally and internationally which helps people quickly search for any appropriate venues. The proposal and management systems we have in place also allow us to process any enquiries to maximum efficiency.
FREE, SIMPLE TO USE SERVICE
WHAT DO OUR CLIENTS SAY?
1. Call us on 0845 351 9917 or contact us through www.conferences-uk.org. uk/contactus.asp
“Friendly, courteous, efficient and professional both on the phone and by email, explaining everything clearly and keepin g in good communication. I would definitely use this service again. Thank you so much.” Lindy, 6th February 2017
2. Tell us what your requirements are. 3. We will get straight to work checking the availability of suitable venues. 4. We will negotiate hard on your behalf (we will even fight for free teas and coffees!). 5. We will send you a concise proposal with venue options that match your exact requirements including details of availability, pricing and most importantly savings. 6. We can arrange for a site visit, for you to inspect the venue if required. 7. We check the contracts for you. 8. We help you to complete the booking.
“Professional, accessible and efficient.“ Sissi, 30th January 2017 “I wish I had discovered Conferences UK earlier in my professional life. I have organised countless conferences and events in the last 30 years, and finding suitable venues has always been a huge challenge. Now that I have discovered Conferences UK I will definitely use them again in the future.” Des, 4th May 2016 To see more of our client reviews visit our testimonials page. www.conferences-uk. org.uk/testimonials_list.asp
CONFERENCES UK 29
Day Delegate Rates include: • Room hire • Three coffee and tea breaks • Lunch (buffet or restaurant) • Bottled mineral water and mints or sweets • Equipment – LCD and screen, and one flipchart. (equipment may vary at each hotel) • Delegate stationery • Complimentary wifi for the organiser • Dedicated hotel contact on the day of the event
Residential Rates include: • Day delegate rate inclusions • Dinner • Complimentary bedroom upgrade for organiser/facilitator • Full English breakfast Complimentary wifi for the organiser • Complimentary use of leisure facilities (available at certain hotels)
To make an enquiry, email meetings.eu@millenniumhotels.com or call 0845 30 20002 www.millenniumhotels.com
Meetings and Events Service Delivery Promise 1. All enquiries will be responded to within two hours of receipt, during normal working hours. 2. The organiser will receive confirmation of their event details via an email proposal, within 24 hours. 3. No hidden costs will be applied to your event; charges will be clearly explained and detailed in your proposal. 4. A contract with terms and conditions will be sent to the organiser, detailing all final requirements and charges. 5. A dedicated event host will meet you on arrival and be on hand throughout your event. 6. No charges will be added to your bill unless they have either been agreed prior to arrival or have been supported with an authorised signature. 7. A member of the events team will conduct a full debrief after your event. 8. Meeting rooms will be secured whenever required, unless prevented by health and safety regulations. 9. An accurate invoice will be sent, no later than three working days after departure. 10. All event details will be looked after by our specialist event representatives.
30 MEETINGS GUIDE 2018
ADVERT 31
CONFERENCES UK MEET THE TEAM BACKGROUND Simon is a serial entrepreneur and he has founded a number of successful businesses. His passion for events began while studying for a degree in Tourism Management and ultimately led to him launching Conferences UK in 2005. BEST THING ABOUT YOUR JOB I’m now surrounded by talented people who really enjoy their work which means I can focus on developing the business. It’s great to work with people who really enjoy what they do! TOP MONEY SAVING TIP Always negotiate on price. It seems like a simple piece of advice but people often don’t and miss out on savings. Also never take the price of a cup of tea for granted! Catering costs can mount up and it is as important to negotiate on the prices of items that seem peripheral as it is on the core costs of the venue.
BACKGROUND Jayne is an events industry expert, with over 12 years of experience in the sector. A key member of the team, she has been with the company for over six years. BEST THING ABOUT YOUR JOB Helping customers to find the best meeting venue for their requirements is immensely satisfying, particularly when they realise the service is free and how much money I am able to save them. TOP MONEY SAVING TIP Always take a look at the breakdown packages, as they can work out cheaper than a day delegate rate. I always do this on behalf of my customers and it often results in a saving for them. People are often time pressured and don’t get time to make the comparison – this is really where an experienced venue finder can help.
FAVOURITE CONFERENCE VENUE I particularly like the ME Hotel in London with its ultra modern design and facilities.
SIMON THOMPSON MANAGING DIRECTOR
32 MEETINGS GUIDE 2018
JAYNE WINSTANLEY VENUE FINDER
BACKGROUND Niamh joined Conferences UK in 2017 and is currently studying Event Management at Manchester Metropolitan University.
BACKGROUND Joined us in 2017 and is studying Events Management at Manchester Metropolitan University.
FAVOURITE CONFERENCE VENUE Marriott Victoria and Albert Hotel. Both the reservations and MICE staff are always happy to help with any requirements that we or our clients have regarding bedrooms or conference spaces.
BEST THING ABOUT YOUR JOB Working with a vast variety of clients and conferences across all industries is one of the best things in my opinion. No enquiry or client are the same, which allows me to connect personally when creating a bespoke venue proposal for the events.
TOP MONEY SAVING TIP Always have a look on the Venue Deals page on our website, where you can find great deals from our partnered venues. WHAT THE CLIENTS SAY “Fast and helpful, would recommend to others.” Samuel 27-Jul-2017
NIAMH HILES VENUE FINDER
FAVOURITE CONFERENCE VENUE I really enjoy working with The Principle Manchester. The staff there really are fantastic no query is an issue and the team will always negotiate rates to get the best possible deals for my clients. WHAT THE CLIENTS SAY “The service I received from Jessica was SUPERB!’’ Andrea 26-Jun-2017
JESSICA HALE VENUE FINDER
CONFERENCES UK 33
CONFERENCES UK MEET THE TEAM BACKGROUND Richard is a well known figure within the meetings and events sector. He has been a key member of the Conferences UK team since 2009, having joined us from Kents Hill Park where he was the Director of Sales.
BACKGROUND Previously Sales Director at Hanover International, Stan has managed key accounts at Conferences UK for several years and has been instrumental in the company’s continued growth.
BEST THING ABOUT YOUR JOB I am fortunate to have a really diverse range of clients, each one with very different needs. It has been really rewarding to build long term relationships with clients and be able to quantify the positive impact that Conferences UK has had for them.
BEST THING ABOUT YOUR JOB I get a real sense of reward from building strong relationships with our venue partners and helping them to build their business.
MONEY SAVING TIP Not everyone understands that using a third party agency such as Conferences UK is actually free. There is no cost associated with using the service and the customer benefits from the savings which our expert team of venue finders are able to achieve.
RICHARD NEWMAN REGIONAL ACCOUNT MANAGER
34 MEETINGS GUIDE 2018
MONEY SAVING TIP The ‘cheapest’ deal often does not work out to be the cheapest. Check the small print to see what is included and what might end up as being extras on any day delegate package. This is an area where an agency like Conferences UK can really help, particularly when you are under time pressure to find a venue.
STAN POSNER REGIONAL ACCOUNT MANAGER, VENUE PARTNERSHIPS
MAIN DUTIES I perform the day-to-day financial activities including the bank reconciliations, management of book debt, VAT returns, payroll and preparation of month end and annual accounts. I am responsible for checking targets and monitoring the performance of each department on a monthly basis and assist on the preparation of financial reporting including financial forecasts and reviewing annual budgets.
MAIN DUTIES I am responsible for welcoming visitors to the office and providing hospitality. I am also kept busy monitoring the office telephone system transferring calls to different departments in the office. As well as general administrative duties for the Conference side of the business I also help the Accounts department with sending out invoices and chasing outstanding ones. BEST THING ABOUT YOUR JOB? I like my job because of the unpredictability each day brings and the variety of work I do between the different departments I work for. I never seem to quite know what head I will have on from one hour to the next which keeps me alert and makes my job so enjoyable, most of the time!
CLARE WEBSTER FINANCIAL CONTROLLER
JULIE HUMPHREY RECEPTIONIST/ADMINISTRATOR
CONFERENCES UK 35
ÂŁ3 million investment. Since 2014, Cedar Court Hotels have invested nearly ÂŁ3 million across the group. We have refurbished over 60% of our bedrooms, created stylish meeting and event spaces at all hotels, launched new restaurants in Harrogate and Huddersfield and refurbished all health clubs.
36 MEETINGS GUIDE 2018
Cedar Court Leeds/Bradford • 17 Meeting rooms • 800 Maximum capacity • 131 bedrooms • Spacious conference foyer • Vehicle access to main room • 400 Car parking spaces • Full leisure facilities
Cedar Court Harrogate • 8 Meeting rooms • 350 Maximum capacity • 100 Bedrooms • Town centre location with view of the Stray • Private gardens • 150 Car parking spaces
Cedar Court Huddersfield/Halifax
Yorkshire’s leading independent hotel group Leeds/Bradford | Harrogate | Huddersfield/Halifax | Wakefield
• 15 Meeting rooms • 400 Maximum capacity • 113 Bedrooms • 250 Car parking spaces • Full leisure facilities • Excellent motorway access • New Grill [54] restaurant
Cedar Court Wakefield • 18 Meeting rooms • 500 Maximum capacity • 149 Bedrooms • 350 Car parking spaces • Full leisure facilities • Excellent motorway access • Landscaped gardens
Cedar Court Hotels operate four, conveniently located 4* hotels across Yorkshire. We have a total of 61 meeting rooms available, and offer some of the largest purpose built conference and event spaces in the region, all with natural daylight. All of our hotels offer extensive free car parking, free WIFI and competitive delegate rates and our experience in hosting large banqueting events is second to none. Each hotel offers in excess of 100 bedrooms, many recently refurbished, and all hotels except Harrogate offer on-site leisure facilities including indoor pools and gyms. Please visit www.cedarcourthotels.co.uk for further details or to contact the hotel of your choice.
ADVERT 37
VENUES REST OF THE UK In the 2018 Meeting Guide we feature a wide selection of venues in both Scotland and Wales. SCOTLAND
As a country gaining more and more momentum on the world stage, it is clear Scotland is forging its own name in terms of its businesses and its economy. In the past five years it has been voted ‘European Region of the Future’ twice, which can only show its growing potential for the meetings and events industry. As a thriving country with a diverse population, it is clear Scotland has much to offer. From its many significant cities, such as Edinburgh, Glasgow and Aberdeen, to its rugged and untouched countryside it has something to offer for everyone.
WALES
The dazzling countryside that Wales has to offer is complimented by the presence of well-established and prominent cities. Whether you’re looking for the hustle and bustle of a big city or a quieter, rural venue Wales has somewhere suitable to offer. Cardiff itself offers both, as it is a capital city which also lies between the Celtic sea and the stunning Brecon Beacons National Park. Being a two hour train ride away from London makes it an easily accessible option for events and meetings. The importance of Wales as a destination for major events can be seen clearly as it was selected to host the 2017 UEFA Champions League final last summer. While Cardiff has long been established as a major player in the MICE industry, other areas of Wales are becoming increasingly popular. Swansea in particular has been hosting a growing number of events over recent years.
MG17_035
MG17_171
MG17_039
MG17_226
MG17_254
70 78
40 MEETINGS GUIDE 2018
MG17_236
52
46 72
48
50
VENUES REST OF THE UK VENUE ABERDEEN EXHIBITION AND CONFERENCE CENTRE BEST WESTERN EDINBURGH SOUTH BRAID HILLS HOTEL CAMERON HOUSE COTTRELL PARK GOLF RESORT DYNAMIC EARTH FONAB CASTLE HOTEL & SPA FUTURE INN CARDIFF GLASGOW MARRIOTT HOTEL THE MARINE TROON HOTEL MERCURE CARDIFF HOLLAND HOUSE MERCURE PEEBLES BARONY CASTLE HOTEL NOVOTEL CARDIFF CENTRE NOVOTEL EDINBURGH CENTRE NOVOTEL GLASGOW CENTRE RAEMOIR HOUSE THE ROYAL BOTANIC GARDEN EDINBURGH THE ROYAL COLLEGE OF SURGEONS OF EDINBURGH THE SSE SWALEC VALE RESORT
PAGE 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78
VENUES | REST OF THE UK 41
EXHIBITION AVENUE BRIDGE OF DON ABERDEEN AB23 8BL
T 01224 824824 E CFORD@AECC.CO.UK W WWW.AECC.CO.UK
"With conferencing facilities that can accommodate 2-2000 delegates, this is one of Scotland's largest and most impressive venues." NIAMH HILES
42 MEETINGS GUIDE 2018
ABERDEEN EXHIBITION AND CONFERENCE CENTRE A city rich in scientific achievement, culture, commerce and history; Aberdeen is home to two universities, boasting five Nobel Prize winners, with over 300 historic castles within an hour’s drive, the malt whisky trail visiting eight distilleries and golf galore! Aberdeen Exhibition and Conference Centre (AECC) is the north of Scotland’s largest conference and exhibition centre, located at the gateway to the Scottish Highlands. Boasting 8,820sq.m of internal event space, plus seven spaces holding up to 2,000 delegates, a 440 seat auditorium and 17 meeting spaces. AECC plays host to national and international conferences, exhibitions, meetings of all sizes and live shows.
Located only six miles from Aberdeen International Airport, one of Europe’s best hub-connected airports; providing one of the highest levels of hub connectivity compared to any other regional UK airport. Multiple daily services fly to Paris (CDG), Amsterdam, Frankfurt, Dublin, Copenhagen, Norway and all four London airports. Work has started on the brand new state-ofthe-art venue, opening 2019, replacing the current venue. Featuring a massive 47,000sq.m of flexible internal event space, the adaptability of the space allows for a wide range of events to be held in the venue, with additional suites and flexible meeting rooms plus 10,000sq.m of outdoor event space.
MAXIMUM DELEGATE CAPACIT Y
The development incorporates three onsite hotels comprising 500 bedrooms; including a 4-star Hilton, with direct access into the venue.
2000
Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
ARENA
4765
–
–
–
–
1400
121.4
15
W (M) 60.3
BOYDORR HALL
2000
–
–
–
490
840
49.7
6.3
30.11
GORDON SUITE
700
182
–
–
217
372
37.8
5.2
14.8
CROMBIE SUITE
700
150
–
–
217
372
37.1
4
12.7
BALMORAL SUITE
140
75
30
30
84
100
19.2
2.4
14.2
LINKS SUITE
120
48
30
28
84
100
15.1
–
13.1
FORBES SUITE
244
104
36
26
63
100
19.1
4.3
13.2
FLEMING AUDITORIUM
440
–
–
–
–
–
–
–
–
VENUES | REST OF THE UK 43
134 BRAID ROAD EDINBURGH EH10 6JD
T 0131 447 8888 E EVENTS@BRAIDHILLSHOTEL.CO.UK W WWW.BRAIDHILLSHOTEL.CO.UK
"This hotel has held on to its truly distinctive character as it has preserved many of the Victorian features of the building making this a beautiful backdrop for any event." ZOE O'CONNELL
44 MEETINGS GUIDE 2018
BEST WESTERN EDINBURGH SOUTH BRAID HILLS HOTEL Welcome to the Best Western Edinburgh South Braid Hills Hotel. Whether it’s a visit for business of pleasure you can be sure that our hotel will tick each box. Filled with timeless luxury you can enjoy a home-away-from-home with great service and a cosy atmosphere. We have 71 bedrooms available, each uniquely designed, with our deluxe and premium rooms showing incredible views over the city. Character and features are proudly displayed throughout this Victorian building, in our distinctive corner towers, stained glass windows and original ceiling cornicing. With our beautiful gardens, free parking and panoramic views of Edinburgh, you will be surprised to know that we are just minutes from the bustling city centre.
MEETING ROOM
Five of Edinburgh’s most famous golf courses are within 1 mile of the hotel, this makes us an unbeatable location for lovers of the great game! Braid Hills Hotel is a premier events venue in Edinburgh, each of our four event suites have been fully refurbished and offer a distinctive character to choose from, perfect for a meeting, celebration or event. Our experienced Events Team are on hand from your initial enquiry to the planning and design of your event, suggesting ideas and packages personally tailored to you. If you have a function that you are organising we would love to hear from you.
MAXIMUM DELEGATE CAPACIT Y
THEATRE
CLASSROOM
THE BRAID SUITE
100
THE REGENT SUITE
30
THE LIBRARY THE BUCKSTONE PUB
180
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
50
42
42
50
140
14.5
4.5
15.5
12
20
16
–
24
7.2
–
4.8
20
–
12
12
–
16
5.5
–
4.5
40
–
20
16
–
40
–
–
–
VENUES | REST OF THE UK 45
LOCH LOMOND WEST DUNBARTONSHIRE SCOTLAND G83 8QZ
T 01389 310 777 E EVENTS@CAMERONHOUSE.CO.UK W WWW.CAMERONHOUSE.CO.UK
"Cameron House provides seven flexible meeting rooms which come with stunning loch views." NIAMH HILES
46 MEETINGS GUIDE 2018
CAMERON HOUSE Cameron House on Loch Lomond is a stunning five-star Scottish Baronial Mansion on the banks of Loch Lomond. With five impressive restaurants creating some of the most supreme dining imaginable. In addition, an 18-hole championship golf course, a luxury resort spa with rooftop infinity pool, and a range of outdoor activities such as seaplane flights, offering guests a memorable stay in the finest of surroundings. With seven flexible and well-appointed airconditioned private meeting rooms, all with natural daylight and most with stunning loch views, Cameron House on Loch Lomond provides all the necessary support you’ll need to ensure you event is a success. You can opt for exclusive use possibilities to ensure an outstanding event.
Each bedroom is sophisticated and elegant, decorated in a rich classic Scottish residential style and benefit from spectacular views of Loch Lomond. There is 136 bedrooms including 26 individually decorated suites including the famous Whisky Suites and Superior bedrooms. With five exceptional dining options, guests are spoiled for choice when it comes to eating out at Cameron House on Loch Lomond. Experience true Scottish hospitality and fresh, local ingredients at the hotel’s restaurants, including The Boat House, The Great Scots Bar, The Claret Jug, Cameron Grill and Michelin-starred Martin Wishart at Loch Lomond. Regardless of where you choose to eat, you’ll find an uncompromising selection of wines and whiskies to complement your chosen meal.
MAXIMUM DELEGATE CAPACIT Y
Cameron House on Loch Lomond is just 25 minutes from Glasgow International Airport.
300
MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
LOMOND SUITE
300
180
80
60
150
250
21
4
15
LOMOND B
200
100
60
40
102
180
14
4
15
LOMOND A
100
60
40
20
24
60
7
4
15
MORNING ROOM
50
20
24
24
–
40
7
4
10
LIBRARY
40
16
20
20
–
30
6
4
8
DRAWING ROOM
56
30
–
27
50
–
12
4
7.25
MUNRO SUITE
200
90
–
55
80
100
15.9
4
9.8
CORBETT SUITE
200
90
–
55
80
100
15
4
9.8
VENUES | REST OF THE UK 47
ST. NICHOLAS CARDIFF CF5 6SJ
T 01446 781781 E SALES@COTTRELLPARK.COM W WWW.COTTRELLPARK.COM
"The building, grounds and staff combine to make a truly top notch combination ensuring every event is a real success." CARL BRINDLEY
48 MEETINGS GUIDE 2018
COTTRELL PARK GOLF RESORT Our fantastic facilities are ideal for hosting an array of corporate events. From small meetings through to gala dinners and exhibitions, take advantage of our luxurious, state-of-the-art facilities within simply outstanding surroundings. We have three rooms that are perfectly equipped to accommodate meetings and a luxurious Marquee for larger events. The two conservatories offer a perfect setting for small meetings up to 50 theatre style and Tyler's Cabin with its rustic charm with wooden beans and flag stoned floor for up to 130 delegates.
If you’re hosting a larger event or exhibition, our luxury 400 capacity marquee with 480m2 of exhibition space could provide a stunning and spacious solution. With direct access to the clubhouse facilities and stunning views over the Button Gwinnett 18th Green, the marquee lends itself perfectly to everything from weddings, gala dinners and charity fundraisers, to car launches, exhibitions, and networking events.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
400
L (M)
H (M)
W (M)
MARQUEE
400
–
–
–
200
350
40
3
12
TYLER'S CABIN
130
40
40
36
64
90
9.6
2.4
9.7
TYLER'S CONSERVATORY
50
18
20
24
–
32
8.7
2.4
5
MERRICK'S CONSERVATORY
50
18
20
24
–
32
8.7
2.4
5
VENUES | REST OF THE UK 49
HOLYROOD ROAD EDINBURGH EH8 8AS
T 0131 523 1269 E EVENTS@DYNAMICEARTH.CO.UK W WWW.DYNAMICEARTH.CO.UK
"The flexibility of the rooms on offer at Dynamic Earth makes this the perfect event space." JESSICA HALE
50 MEETINGS GUIDE 2018
DYNAMIC EARTH Dynamic Earth attracts visitors from all over the world to prestigious business meetings, glittering gala dinners and other innovative corporate functions in Scotland’s iconic capital. With its magnificent roof and glass walls, the dramatic setting of Dynamic Earth will ensure your event is unique and above all memorable. The Stratosphere is an extremely adaptable space with its own exclusive bar and outside Terrace. From stunning themed dinners, drinks receptions or gala dinners our dedicated events team can transform the Stratosphere into anything you choose.
The Biosphere is a modern, stylish and versatile venue. This suite can be used as one large light and airy meeting space or it can be split into two rooms. This flexibility makes it ideal for conferences that require a breakout area. Whether you’re looking to hold a conference, gala dinner or general meeting our dedicated events team will help to organise every aspect of your event providing professional advice and ideas and ensuring the occasion runs to perfection.
The Earthscape galleries provide a range of theming opportunities to make your event stand out from the crowd; enjoy pre-dinner drinks in our Tropical Rainforest or a cool cocktail by the iceberg!
MAXIMUM DELEGATE CAPACIT Y
1200
MEETING ROOM
THEATRE
RECEPTION
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
STRATOSPHERE
–
1200
–
–
–
600
70.7
10.6
31
OZONE
60
120
–
–
–
80
25
5
8.5
EARTHSCAPES
W (M)
–
550
–
–
–
33
–
–
–
BIOSPHERE (TOTAL)
300
300
–
–
128
180
29.6
5.9
10.3
BIOSPHERE GREEN
200
200
–
–
80
120
17.7
5.9
10.3
BIOSPHERE BLUE
80
100
–
–
48
60
11.8
5.9
10.3
SALISBURY SUITE
40
–
20
–
24
–
7.6
2.7
7.7
HUTTON ROOM
20
–
8
–
–
–
8.8
3
5.1
BOARDROOM
–
–
16
–
–
–
7.9
3
5.1
VENUES | REST OF THE UK 51
FOSS ROAD PITLOCHRY PERTHSHIRE PH16 5ND
T 01796 470140 E SALES@FONABCASTLEHOTEL.COM W WWW.FONABCASTLEHOTEL.COM
"The real beauty of Fonab Castle is the fact it can create an excellent, historic atmosphere while keeping meetings and conferences contemporary and inspiring." NIAMH HILES
52 MEETINGS GUIDE 2018
FONAB CASTLE HOTEL & SPA The ultimate in luxury with a fresh modern twist Fonab Castle Hotel & Spa, a truly special, luxury 5-star Scottish experience. Consider booking your next meeting or event at Fonab Castle and escape to the gateway of the Scottish Highlands. All events are fully tailored to the needs of the group, from small residential conferences to larger events, car launches and gala dinners. Our Event Suites offer a number of flexible layout permutations for up to 150 guests. Nestled on the scenic banks of Loch Faskally, take time out from your meeting or training session to enjoy exquisite food and breathtaking views. At Fonab Castle, there is always the opportunity to schedule in some team building time outside of the luxurious indoor surroundings with ample opportunity for
MEETING ROOM
walking, off road driving, or mini Highland Games. Pre-dinner whisky tasting sessions are a favourite amongst guests but the Fonab cabinets also boast of an extensive gin and wine collection. Staff are passionate and knowledgeable about the locally sourced menus on offer at the award winning 3 AA rosette restaurant, Sandemans and the Brasserie. • 42 luxurious bedrooms for up to 84 guests • 24hr, day delegate and half-day delegate rates • Flexible meeting space to meet your needs • Bespoke packages to suit your budgets • Complimentary wi-fi • Complimentary onsite car parking
MAXIMUM DELEGATE CAPACIT Y
For more information contact us on sales@fonabcastlehotel.com
150
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
FONAB SUITE
150
120
45
50
120
150
29.9
4
11.7
CASTLE SUITE
60
50
30
20
40
50
12.3
3.5
7.27
SANDEMANS
–
–
20
16
–
40
9.7
3.5
4.8
WHISKY SUITE
–
–
12
10
–
12
6.5
3.5
4.9
VENUES | REST OF THE UK 53
HEMINGWAY ROAD CARDIFF CF10 4AU
T 02920 487 111 E MEETINGS.CARDIFF@FUTUREINNS.CO.UK W WWW.FUTUREINNS.CO.UK/CARDIFF
"Future Inn Cardiff offers a contemporary environment in which to host your event, conference or meeting and is a fantastic choice with great transport links making it a very easily accessible venue." CARL BRINDLEY
54 MEETINGS GUIDE 2018
FUTURE INN CARDIFF Future Inn Cardiff is superbly equipped to host your next meeting or conference. Offering eight meeting rooms, ranging in capacities from 10–210 delegates. Our meeting rooms feature ground floor access, free Wi-Fi, data projection, flipchart and pens, temperature control and blackout facilities. Ample free car parking is available onsite along with three large coach bays.
Future Inn Cardiff offers easy access to Cardiff city centre and its surrounding landmarks and attractions. We are conveniently located with access to major roads to the M4 and public transport making our venue suitably accessible for delegates travelling to attend your next meeting. We offer a range of refreshment options and catering possibilities including healthy options. Our conference and events team are proficient and well versed in arranging and delivering memorable events. Contact us today to talk through your requirements.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
210
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
ANGLESEA
40
15
20
15
24
30
7.4
3.0
5.4
APPLEDORE
40
15
20
15
24
30
7.4
3.0
5.4
BERNARD
30
9
12
9
8
12
5.3
2.4
5.4
HOLDER
80
27
24
25
48
60
7.5
2.4
9.1
DUNRAVEN
160
42
46
32
80
100
15.1
3.0
8.6
HOLDER/DUNRAVEN
210
78
52
48
128
200
15.1
2.4
17.7
EMMA
60
18
25
21
32
40
6.6
3.0
9.1
ENNISTON
40
18
22
15
24
30
5.5
3.0
9.1
EMMA/ENNISTON
130
42
36
42
72
90
12.1
3.0
9.1
–
–
12
–
–
12
5.0
3.0
7.5
CHAUCER
VENUES | REST OF THE UK 55
500 ARGYLE STREET GLASGOW SCOTLAND G3 8RR
T 0141 226 5577 W WWW.MARRIOTT.COM
"The central location, range of adaptable, modern event rooms and on-site facilities make the Glasgow Marriott Hotel an excellent venue." CARL BRINDLEY
56 MEETINGS GUIDE 2018
GLASGOW MARRIOTT HOTEL The Glasgow Marriott Hotel is designed to provide a spacious retreat in the heart of the city center, with outstanding service and an impeccable location near SSE Hydro and Buchanan Street. With the city centre right outside your door, there's no end of wonderful things to see and do – from the Scottish Exhibition and Conference Centre to vibrant nightlife and SSE Hydro – one of the world's busiest concert venues.
We also have a fantastic range of on site facilities. Challenge yourself to a workout in the hotel gym, enjoy a swim in the heated indoor pool, or pamper yourself with a visit to our tranquil on-site spa. Cast Iron Grill features juicy steaks, and Brew Bar Lounge provides a wonderful setting for drinks. We look forward to welcoming you here to the Glasgow Marriott Hotel.
If you're hosting an event here in Glasgow, you'll be thrilled with our versatile function rooms and expert planning services. Our modern, flexible event venues are suited to everything to grand conferences. Our largest meeting room, the Clyde Suite, can seat up to 800 attendees. Our rooms and suites offer stylish decor and intuitive amenities, as well as flat-screen TVs and oversized windows.
MEETING ROOM
MAXIMUM DELEGATE CAPACIT Y
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
THE CLYDE SUITE
800
300
–
–
280
THE QUEEN MARY SUITE
400
150
–
–
150
QUEEN ELIZABETH SUITE (1 & 2)
400
150
–
–
QUEEN ELIZABETH SUITE (1 OR 2)
150
45
50
THE WAVERLEY SUITE
70
40
THE ARGYLL SUITE
30
THE BURRELL ROOM THE DALE ROOM
800
L (M)
H (M)
W (M)
600
29.6
4.54
19.1
220
14.8
4.54
19.1
150
220
14.8
4.54
19.1
35
48
90
14.8
4.54
9.5
35
35
–
50
11.9
3.75
6.28
15
20
22
–
20
7.4
2.35
4.99
–
–
12
–
–
–
5.34
2.35
3.54
–
–
12
–
–
–
5.34
2.35
3.54
THE KELVIN ROOM
–
–
12
–
–
–
5.34
2.35
3.54
THE CARGILL ROOM
20
–
12
6
–
–
5.34
2.35
3.54
VENUES | REST OF THE UK 57
8 CROSBIE ROAD TROON ARYSHIRE KA10 6HE
T 01292 314444 E EVENTS@THEMARINETROON.CO.UK W WWW.THEMARINETROON.CO.UK
"Any conferencing or meeting needs can be met at the Marine Hotel in Troon due to their spectacular location, flexible rooms and dedicated staff." ZOE O'CONNELL
58 MEETINGS GUIDE 2018
THE MARINE TROON HOTEL Welcome to the Marine Hotel in Troon where we're proud to offer the very best Scottish hospitality. Located on the South Ayrshire coastline a stone's throw away from the Royal Troon Golf Club, our stunning 4 star hotel offers breath-taking views over the Isle of Arran. The Marine Hotel promises to deliver an elegant and comfortable experience to our guests through our impressive range of facilities and assortment of luxurious rooms, our exceptional sea view suites in particular.
Our impressive leisure club and spa has spectacular views across the Firth of Clyde from the swimming pool. The Marine Hotel makes the perfect venue for celebrations and our rnage of event and function facilities is fit to suit every type of occasion. The hotel offers excellent drinking and dining options including our Truin Restaurant, which specialises in delicious Scottish seasonal food, and the Arran Bar offering lunch and afternoon teas with coastal views.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
200
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
PORTLAND
200
100
60
60
80
120
–
3.3
2.4
PORTLAND 1
120
50
40
45
50
70
–
3.3
2.4 2.4
PORTLAND 2
50
30
25
25
34
50
–
3.3
GAILES
120
40
35
20
60
50
–
3
3
LOCHGREEN
25
12
16
12
–
–
–
2.3
2.3
DARLEY
30
14
16
12
–
–
–
2.7
2.3
VENUES | REST OF THE UK 59
24-26 NEWPORT ROAD CARDIFF CF24 0DD
T 02920 435042 E H6622@ACCOR.COM W WWW.MERCURE.COM
"Extensive meeting or banqueting space make this venue perfect for any event." CARL BRINDLEY
60 MEETINGS GUIDE 2018
MERCURE CARDIFF HOLLAND HOUSE The Mercure Cardiff Holland House Hotel blends sophisticated business and conference suites with refurbished spacious bedrooms. It also features the new dining area, known as the Urban Bar and Kitchen, an open-plan space with statement booth style seating offset by a magnificent circular bar. The hotel caters both for leisure and business guests, with fifteen conference rooms for meetings of all sizes, ideal for any business event. The hotel’s newly repositioned Spa leisure facilities include a large heated pool, a luxurious fitness suite and a spa with sauna, steam room and jacuzzi where guests can indulge in a relaxing massage or treatment in one of the hotels fourteen treatment rooms as part of their stay.
MEETING ROOM
Conference organisers can be assured that whatever the event, a conference or meeting suite is available to suit their needs. Enhanced by its central location and sheer style, the hotel is the obvious choice for high profile events. Free internet access is available throughout the hotel giving guests to opportunity to stay connected with colleagues 24 hours a day. All conference suites are blessed with natural daylight and air conditioning. The 15 luxurious conference suites are accompanied by a dedicated lounge and break out area with the flexibility to comfortably cater for intimate meetings of 8 or a banqueting feast of 550 delegates
MAXIMUM DELEGATE CAPACIT Y
THEATRE
CLASSROOM
BOARDROOM
700
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
CALON
700
250
90
90
450
550
30
5.7
23.7
350
350
80
60
60
160
192
15
5.7
23.7
CALON 2
225
70
40
60
110
132
15
5.7
19.5
CAERNARFON SUITE
200
80
42
58
128
160
20
2.4
12
BRECON SUITE
100
40
28
36
56
70
14
2.3
12
CAERLEON SUITE
–
–
12
–
–
–
5
2.3
12
KIDWELLY SUITE
40
18
16
16
16
–
12
2.3
5
TREDEGAR SUITE
–
–
20
–
–
–
12
2.3
5
PEMBROKE SUITE
90
30
28
21
48
60
14
2.3
12
CAERPHILLY SUITE
40
18
18
18
10
–
14
2.3
5
VENUES | REST OF THE UK 61
OLD MANSE ROAD EDDLESTON PEEBLES EH45 8QW
T 01721 730 395 E EVENTS@BARONYCASTLE.COM W WWW.BARONYCASTLE.COM
"Despite this hotels modern features, Barony Castle has managed to retain its unique history." ZOE O'CONNELL
62 MEETINGS GUIDE 2018
MERCURE PEEBLES BARONY CASTLE HOTEL A beautiful 16th century castle set in 25 acres of Scottish Borders Countryside, located just 30 minutes from Edinburgh. This modern welcoming hotel offers a selection of 75 ensuite guest rooms, event spaces, restaurant, bar, lounge and leisure facilities. With 5 flexible conference rooms and outdoor spaces suitable for activities and marquees, we can accommodate any requirement for meetings, conferences, weddings, events or team building activities. We can make your meeting or event truly memorable as in addition to a selection of inspirational meeting spaces we work with locally inspired experiences so allow you to tailor a bespoke programme for your delegates. This can include anything from Highland Games, Falconry and Go Ape to Chefs tasting menus or Scottish Entertainment to name a few.
Our award winning restaurant “Thomson’s @ the Castle” offers a unique dining experience in elegant surroundings. Executive Chef William Thomson uses fresh local produce, creating sumptuous menus and winning the “Healthy Living Award” and Visit Scotland’s “Taste Our Best” for his efforts. Pre and post dinner drinks, (featuring whisky and cocktail menus) are offered in the Blue Dug Bar and Murray Lounge. All-day dining and afternoon tea are available in the bar, lounge and conservatory. Our Health and Leisure Club is the perfect place for escape and relaxation.
MAXIMUM DELEGATE CAPACIT Y
200
MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
MELDON SUITE
200
72
66
60
60
108
15.7
3.25
10.6
ELIBANK
70
42
32
26
36
50
12
4.1
6.8
MURRAY LOUNGE
–
–
20
–
16
20
5.7
4.1
6.8
WATERHEADS
30
20
15
16
18
15
7.4
3.25
6.3
HIGHLAND PARK
16
–
10
–
–
10
–
–
–
KELLY SUITE
–
–
–
–
–
–
–
–
–
VENUES | REST OF THE UK 63
SCHOONER WAY ATLANTIC WHARF CARDIFF CF104RT
T 029 2047 5000 E H5982@ACCOR.COM W WWW.NOVOTEL.COM
"The conferences team at Novotel Cardiff are a true credit to the success of our clients events as they are always attentive and beyond helpful with all clients demands." ELIN WILLIAMS
64 MEETINGS GUIDE 2018
NOVOTEL CARDIFF CENTRE Discover the 4-star Novotel Cardiff Centre – the ideal venue for meeting and business travel. Our professional service team will look after every detail and ensure the success and quality of our meeting. Let our specialists provide expert guidance for your conferences, meetings and seminar. After a long day, relax and reenergise at the pool, fitness centre or at The Goods Shed food & drink lounge at Novotel..
Stylish and Care-Free Meetings • All rooms are equipped with wireless internet, professional projection capabilities and air conditioning • 9-purpose designed, fully equipped meeting rooms • Capacity for up to 200 people, theatre-style • All meeting rooms have natural daylight and air conditioning and offer flexible layouts plus breakout areas • Latest technology, cluding WiFi • Dedicated support and guidance available • Le Club AccorHotels Meeting Planner, you earn points for every event you plan at Novotel Cardiff Centre Hotel
MAXIMUM DELEGATE CAPACIT Y
200
Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
WAREHOUSE SUITE
200
WEST ONE & TWO
100
WEST ONE WEST TWO
L (M)
H (M)
80
50
50
120
50
40
32
48
50
24
20
16
50
24
20
16
WEST THREE
20
12
12
WEST FOUR
20
12
12
WEST FIVE
20
12
12
12
12
EAST ONE
60
36
26
34
34
EAST TWO
20
18
12
14
21
EAST THREE
15
12
12
12
10
W (M)
140
15
4.76
14
60
14.88
2.6
6.57
24
24
7.4
2.6
6.57
24
24
7.4
2.6
6.57
12
12
12
6.7
2.6
3.62
12
12
12
6.56
2.6
3.55
12
6.56
2.6
3.55
40
11.22
2.5
6.47
20
6.44
2.5
6.44
10
6.31
2.5
5.28
VENUES | REST OF THE UK 65
80 LAURISTON PLACE EDINBURGH EH3 9DE
T 0131 656 3607 E H3271-SB@ACCOR.COM W WWW.NOVOTEL.COM
"The hotel is located in the heart of the city and offers the ideal venue for meeting on business." NIAMH HILES
66 MEETINGS GUIDE 2018
NOVOTEL EDINBURGH CENTRE The 4-star Novotel Edinburgh Centre hotel is located in central Edinburgh, close to the Royal Mile, Princes Street and near to Edinburgh Castle. The Hotel is one of the city’s leading 4* hotels and we invite you to experience one of our newly refurbished Superior, Executive and Suite rooms. After an active day exploring Edinburgh and its surroundings, take advantage of our heated pool, gym and spa. To kick start your evening, join us at the Tap Kitchen & Bar to enjoy a cocktail or craft beer. Its cool and relaxing atmosphere is a great venue to also try some of our American or Scottish inspired dishes. Our hotel has five flexible meeting rooms for up to 80 delegates.
Accor organises meetings and professional events and rewards you for your loyalty! Join the Le Club Accorhotels Meeting Planner scheme and benefit from a quality service and simple programme tailored to your needs. We look forward to welcoming you soon.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
80
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
USHER ROOM
30
16
16
16
12
–
7.2
2.45
4.2
LYCEUM
25
14
14
14
–
–
7.2
2.45
3.5
FESTIVAL
20
14
14
14
–
–
6.3
2.45
4.2
PLAYHOUSE
55
25
20
20
–
–
7
2.45
7
ASSEMBLY
20
14
16
12
–
–
3.5
2.45
7
PLAYHOUSE AND ASSEMBLY
80
40
30
32
40
–
10.5
2.45
7
VENUES | REST OF THE UK 67
181 PITT STREET GLASGOW G2 4DT
T 0141 222 2775 E H3136-SB1@ACCOR.COM W WWW.NOVOTEL.COM
"A great choice for meetings in the centre of Glasgow with 8 rooms to choose between." ELIN WILLIAMS
68 MEETINGS GUIDE 2018
NOVOTEL GLASGOW CENTRE Novotel Glasgow is a contemporary and welcoming venue located in the city centre – an ideal place to experience the hospitality this city is famous for. With six fully equipped meeting rooms for up to 45 people, our conference area is designed to create a professional and practical environment for your meeting or event. Our suites are entirely flexible, have plenty of natural daylight and look onto a relaxing and spacious breakout area, with a flat screen TV and Nespresso coffee machine.
At Novotel Glasgow we are happy to offer: • Bespoke solutions. Our meeting packages are entirely flexible to suit your event – and we're always willing to try something new! • Innovative break ideas. We offer a range of innovative and flexible breaks, from canapés and cocktails to fine dining. • The perfect location. In Glasgow's business district, close to major transport links and within easy reach of the city's shopping, nightlife and attractions. • Connectivity. We offer reliable high-speed Wi-Fi on a complimentary basis. • Dedicated support. Our experienced, friendly team are always on hand – make the most of our expertise and advice at any time.
MEETING ROOM
MAXIMUM DELEGATE CAPACIT Y
45
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
LIGHTHOUSE SUITE
45
24
20
20
30
30
7.16
2.5
6.84
KELVINGROVE SUITE
45
24
20
20
30
30
7.16
2.5
6.84
BURRELL SUITE
45
24
20
18
25
25
7.16
2.5
6.84
MCLELLAN SUITE
45
24
20
18
25
25
7.16
2.5
6.84
MCLELLAN 1
20
12
10
6
–
–
3.58
2.5
6.84
MCLELLAN 2
20
12
10
6
–
–
3.58
2.5
6.84
BURRELL 1
20
12
10
6
–
–
3.58
2.5
6.84
BURRELL 2
20
12
10
6
–
–
3.58
2.5
6.84
VENUES | REST OF THE UK 69
BANCHORY ABERDEENSHIRE SCOTLAND AB31 4ED
T 01330 824884 E EVENTS@RAEMOIR.COM W WWW.RAEMOIR.COM
"A tranquil and peaceful choice in the Scottish Highlands." CARL BRINDLEY
70 MEETINGS GUIDE 2018
RAEMOIR HOUSE Raemoir, awarded Scotland’s Country House Hotel of the Year four years running by the Scottish Hotel Awards, is one of the most beautiful in the Highlands. Located near Banchory, the gateway to Royal Deeside and the Whisky, Castle and Golf Trails, the recently refurbished Georgian house provides exceptional levels of 4 Star Visit Scotland. Two distinct buildings house the 18 individually decorated ensuite bedrooms – the older, the Ha’Hoose, dates back to 1715 and has four rooms. Directly in front stands the Georgian mansion which became a hotel in 1943 and holds the other 14 rooms.
Set in 14 acres of secluded park and woodland Raemoir offers tranquillity and complete privacy from the outside world making it an ideal venue for corporate events including ‘Exclusive Use’ away days or conferences with overnight accommodation. Our facilities are flexible and suit a wide range of meetings from 2 people to 400, whether for a private meeting, corporate entertainment, team building and conferencing.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
400
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
GEORGIAN ROOM
70
–
30
–
25
50
–
–
–
THE GARDEN ROOM
20
–
12
–
–
16
–
–
–
OVAL BALLROOM
70
–
36
–
–
40
–
–
–
VENUES | REST OF THE UK 71
20A INVERLEITH ROW EDINBURGH EH3 5LR
T 0131 552 1974 E SALES@GATEWAYRESTAURANT.NET W WWW.RBGE.ORG.UK
"A stunning venue which is really set apart from others as it is surrounded by the picturesque Botanical Gardens." NIAMH HILES
72 MEETINGS GUIDE 2018
THE ROYAL BOTANIC GARDEN EDINBURGH In the scenic surroundings of The Royal Botanic Garden our Lecture Theatre is truly a very unique venue to host any conference or meeting. It has recently been fully refurbished, providing a light and airy venue seating up to 240 people. Modern audio-visual facilities support HD presentations via computer or Blu-ray/DVD player. It has available a full PA system which includes wireless microphones for presenters and for audience participation. A simultaneous translation booth can be supported.
For catering and additional space The Balfour Suite is located next to the Lecture Theatre and can act as a break-out area for the Lecture Theatre, an overflow for relaying the Lecture Theatre presentation, or as a standalone venue. The versatile nature of the Balfour Suite allows it to be set up in theatre style (up to 120 people), cabaret seating, classroom style, reception area, or a board room. It includes a computer projector together with a presentation computer and DVD player on a movable full height lectern.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
240
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
THE LECTURE THEATRE
240
–
–
–
–
–
–
–
–
THE BALFOUR SUITE
80
40
24
24
40
80
–
–
–
THE DAVID DOUGLAS ROOM
50
–
22
–
30
40
–
–
–
VENUES | REST OF THE UK 73
NICOLSON STREET EDINBURGH EH8 9OW
T 0131 527 3434 E EVENTS@SURGEONSHALL.COM W WWW.SURGEONSHALL.COM
"As one of the oldest surgical corporations in the world this is a remarkably unique venue with great character and facilities to accommodate your every need." JESSICA HALE
74 MEETINGS GUIDE 2018
THE ROYAL COLLEGE OF SURGEONS OF EDINBURGH Located in the heart of Edinburgh and only ten minutes away from Princes Street and Edinburgh Castle, The Royal College of Surgeons of Edinburgh can accommodate between 10– 500 guests and provides a truly unique venue in which to host your conference or event within the historic City of Medicine. There are four main venues, the King Khalid Building with a tiered auditorium, The Quincentenary Conference Centre complete with organiser’s office, the Prince Philip Building with excellent acoustics and lighting and the iconic Playfair Building with stunning historic rooms. Sixteen break-out rooms around the venues gives your delegates the chance to walk in the beautiful gardens between sessions keeping them fresh and alert.
An experienced AV team are on location to support the excellent AV facilities provided in-house. Award-winning caterers offer an exciting choice of conference packages and are experts in fine dining should you choose to hold a Conference Dinner in one of the beautiful historic rooms. The Royal College of Surgeons of Edinburgh provides education and assessment for medical students, surgical trainees and consultants. Profits from the Hotel and from Events held on the College’s premises are invested back into supporting the activities of the College, which in turn improves patient outcome throughout the world.
MAXIMUM DELEGATE CAPACIT Y
A four star Hotel is also located on-site with 77 bedrooms, increasing to 129 in the summer of 2018.
500
Featured below are a selection of some of the rooms we have available for use. For details of other available rooms, please visit our website or get in touch. MEETING ROOM
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
W (M)
PLAYFAIR HALL
150
80
54
45
90
156
–
–
–
RECEPTION ROOM
25
–
22
20
–
–
–
–
–
KING KHALID AUDITORIUM
158
–
–
–
–
–
–
–
–
KING KHALID RECEPTION ROOM
70
24
26
18
40
95
–
–
–
WOLFSON HALL
300
130
80
60
210
230
–
–
–
GB ONG
76
48
38
30
60
–
–
–
–
TAUSEND
65
24
32
26
40
–
–
–
–
DEACON'S SUITE
200
82
40
36
120
140
–
–
–
CHARTER SUITE
60
16
22
18
–
30
–
–
–
VENUES | REST OF THE UK 75
CARDIFF CF11 9XR
T 02920 419 359 E SALES@GLAMORGANCRICKET.CO.UK W WWW.THESSESWALEC.COM
"The SWALEC Stadium is the perfect place to host your event. The exceptional customer service on offer will give you a warm Welsh welcome and the location could not be more efficient as it is based in central Cardiff, just one mile from Central Cardiff Station." ZOE O'CONNELL
76 MEETINGS GUIDE 2018
THE SSE SWALEC The SSE SWALEC has become famous for hosting some of the sport’s most prestigious contests, but the warm Welsh welcome doesn’t stop at cricket. It goes far beyond the boundary, to conferences, parties and functions – there are plenty of reasons to choose this stunning stadium to host your event.
On-site parking is free, secure and close to the door. We’ve also got space for dramatic helicopter landings on our lawn.
Our staff are long-serving , dedicated and our clients trust our service. We pride ourselves on being protective, accommodating and helpful. We’re also committed to the ‘Keeping Wales Tidy’ campaign.
Not only great service, but we’re surrounded by beauty. We’re a stone’s throw from Bute Park, Sophia Gardens and Pontcanna Fields if you ever need to grab a breath of fresh air.
Another hallmark of hospitality at the SSE SWALEC is our gold-standard food, which tastes great, looks great and the service is even better.
MAXIMUM DELEGATE CAPACIT Y
MEETING ROOM
800
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
THE SOPHIA HALL
800
300
–
–
400
550
39
6
W (M) 27
SYTNER BMW LOUNGE
350
100
–
–
160
240
25.4
2.65
13.8
PYRAMID HYGIENE SUITE
240
60
30
30
100
140
25.2
3
11.1
THE EXECUTIVE HOSPITALITY BOXES (15 IN TOTAL)
20
–
12
12
–
12
3.65
2.65
5.7
PRO–COPY LOUNGE
80
20
30
30
50
90
14.7
2.65
7.3
THE LEWIS LOUNGE
120
70
30
30
80
120
17.8
2.4
6.1
LEGENDS LOUNGE
120
30
40
40
100
150
20
2.35
12.6
MUSEUM
100
30
35
30
55
50
12.6
2.5
9
VENUES | REST OF THE UK 77
HENSOL PARK HENSOL VALE OF GLAMORGAN CF72 8JY
T 01443 665803 E SALES@VALE-HOTEL.COM W WWW.VALERESORT.COM
"The Vale Resort has built a wonderful reputation for hosting creative and unique events and their breadth of experience is sure to make your event stand out." CARL BRINDLEY
78 MEETINGS GUIDE 2018
VALE RESORT The Vale Resort in South Wales offers two unique business propositions The Vale Hotel – A contemporary 4* hotel with meeting space for up to 700 delegates Hensol Castle – A 17th century grade 1 listed castle with meeting space for up to 300 delegates – the ideal venue when you need to impress! From staging the Royal Mint Supplier Awards Dinner, the Wales Urology Consultants Conference and the Flogas National Conference… to hosting the British Lions pre New Zealand training camp and Juventus FC for the UEFA Champions League Final, 2017 has been a busy year for the Vale Resort and is testament to the quality of service and facilities we provide.
Set amidst 650 acres of beautiful parkland yet only 2 minutes off J34 of the M4 and less than 20 minutes from Cardiff city centre and airport, 45 minutes from Bristol and 2.5 hours from London. Resort facilities include:• 143 luxury bedrooms • 17th Century Grade I listed castle • 16 multi-functional conference suites all with natural daylight • 2 championship golf courses • Wales’ largest spa, • On and off-site team building • 6 rugby and football pitches
MAXIMUM DELEGATE CAPACIT Y
• Health and racquet's club • AA Rosette dining • FREE WIFI and parking for over 400 cars
MEETING ROOM
700
THEATRE
CLASSROOM
BOARDROOM
U-SHAPE
CABARET
BANQUET
L (M)
H (M)
BOARDROOM
–
–
16
–
–
16
10
3.5
W (M) 9
CASTLE SUITE
700
300
–
–
384
516
31
6
17
CONSERVATORY
110
50
24
18
50
84
8
3.10
17
COWBRIDGE LOUNGE
88
39
28
24
50
60
10
3.15
8
DYFFRYN SUITE
40
21
18
20
30
48
8
2.75
11
HENSOL SUITE
60
30
20
20
40
60
9
3
8
MORGANNWG SUITE & LOUNGE
240
100
56
30
110
168
25
2.75
7 10
PENDOYLAN SUITE
80
51
34
25
60
72
11
3
TRECASTELL SUITE
280
150
20
–
150
300
20
2.43
19
TRE-DODRIDGE SUITE
110
70
30
25
70
90
14.5
2.3
7.8
VENUES | REST OF THE UK 79
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