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Design Team Structure and Stakeholder Input
Our division used the following weekly feedback loop below to facilitate updates to our Reopening Playbooks. Every Wednesday, our Division Transition Team met for 90-minute meetings where team members shared updates, worked within and across teams to share resources, and made holistic updates to their various sections of the 5.0 Playbook. Additionally, this group was an extension of our 4.0 and 5.0 teaming structures, and also included members of the broader ACPS community. On Mondays, our teacher-leaders met to provide feedback and input into division-level decisions, and on Thursdays, our Senior Leadership Team (SLT) met to synthesize updates and recommendations from the Monday and Wednesday meetings.
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Figure 3
6.0 Feedback Loop
Within this feedback loop, our Division Transition Team met weekly for 90 minutes to provide updates within and across their assigned Playbook reopening sections. The figure below details our overall teaming structure that guided the development of our reopening plan.
Figure 4
Division Transition Team
Executive Sponsors
Co-Project Managers
Co-Project Managers
Influence
Communicate with project work team leads, connect tasks to the larger goals, and provide context and support. Attend Education Elements (EE) sessions and support the work team leads in preparing for the fall reopening.
Cross-Functional Teams
Inform
Ensure guidance and direction and remove obstacles. Elevate decisions to the co-project managers when needed. Approve project funding (and deviations from the cost and the budget) and determine the project scopes.
Project Work Team Leads + Members
Ideate
Provide day-to-day management of the project: managing planning, logistics, and communication. Exercise responsibility for leading the project and its related activities through the project’s life cycle and overseeing the implementation. Ensure vertical and horizontal communication. Test ideas, gather data, and constantly
