Business Travel Description
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Objective of the Lesson Able to describe the meaning of business travel 2. Able to describe the meaning of official travel 3. Able to describe the similarity and the difference of business travel and official travel 1.
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9.1 Describing Business Travel
9.1.1 Meaning
A travel which is conducted by an employee or a manager either one or several employees on business activities to fasten the communication and strengthen the realationship with a partner. Bisnis dan Manajemen
9.1 Describing Business Travel 9.1.2 Business Travel A travel which is conducted by both employees and head of employees from low level to high level in official term.
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9.1 Describing Business Travel 9.1.3 The similarity and the difference
business travel and
official travel The similarity: 1. People are traveling to represent their office or institution 2. conducted by both individual and group 3. All of the expenditures are on the office or institution account 4. Making a report after it. 5. The travel done to fasten the communication and strengthen the realationship with a partner. Bisnis dan Manajemen
9.1 The difference:
Business Travel 1. Conducted by Private office/ BUMN 2.Business oriented
Official Travel 1. Done by government office 2. Public service oriented
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9.2 Handling Business Travel 9.2.1
Collecting information comprehensively about:
a. aim of the travel, stopover on departure and arrival b. date of departure and arrival c. date, time, place and person to meet d. time of departure e. type of transportation (airlines, train, bus,ocean vessel or car )
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9.2 Handling Business Travel f. Type of service(first class or economy) g. hotel h. local transportation
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9.2 Handling Business Travel 9.2.2 prepare Travel Itinerary Travel itinerary is a combination between meeting schedule and visit list . Travel Itinerary contains: a. day,date, time of departure b. Flight number, time of arrival, name of airport/station, hotel’s name, etc.
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9.2 Handling Business Travel Meeting schedule list contain: a. day, date, time of meeting b. Person to meet & purpose of the meeting c.
Document needed
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9.2 Example, Business travel itinerary Date
Time
1 Jan 10 2 Jan 10 3 Jan 10
14.00-17.00 18.00 09.00-16.00 10.00-15.00
Departure -Jakarta Check In Seminar Project negotiation
4 Jan 10
10.00-12.00
Kadin visit
13.00 14.00-17.00
Activities
Check Out Return to Bandung
Place
Remark Train
Hotel Jayakarta Hotel Jayakarta PT. Suka Maju Jl. Daan Mogot No. 50 Jak-Ut Jl. Keramat Raya No. 203 Jak-Pus
Grand Room
Train
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9.2 9.2.3
Prepare Travel document
Travel document consist of: a. Letter of instruction is a letter which contain an instruction to someone to conduct travel out of the office (abroad) related with in company matter which needs outside relationship.
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9.2 b. Passport Government document to be carried by a traveller abroad
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9.2 c.
Visa stamp or signature put on a passporo show that it has been examined and approved by the officials of a foreign country which the owner intends to visit.
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9.2 d. Fiscal is a public revenue that should be paid at the airport or other departure gates by those who intended to travel abroad.
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9.2 Melaksanakan Penanganan Perjalanan Bisnis e. Health Certificate issued by Health depatment to citizen who are travelling abroad.
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9.2 9.2.4 Transportation preparation some ways to prepare transportation: - contact the rental car - reserve at the travel agents
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9.2 Type of Business travel transportation a. Local b. Mid-distance c. Long distance d. airlines e. River vessel f. Sea vessel g. Land h. subway
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9.2 9.2.5 Prepare the accomodation facilitis of accomodation,hotel depends on the company or institution The form of the reservation: a. ETA (Estimated Time of Arrival) b. ETD (Estimated Time of Departure) c. flight number d. type of rooms and hotel
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9.2 9.2.6 Prepare the allowance If the company apply the policy to pay in advance for official business travel , the amount of money needed should be questioned according to the office or institution regulation and standard
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9.2 1.
2.
2 system that usually used: Retribution Reimbursement of the business travel based on the expense proved by vouchers Lump Sum Reimbursement based on standard (tariff) without showing the vouchers(check, receipt, other term of payment).
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9.2 Term of payment: 1.
Cash to travel abroad, a secretary should know the currency needed at the destination
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9.2 2. Credit Card card issued by a bank , allowing the holder to draw money from its branches and use its cheques in payment for goods and services with a maximum for each occasion
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9.2 3. Traveller Cheque
term of payment, written order issued by a bank for the convenience of travellers to pay goods or others. .
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9.2 9.2.7 Making report of the business travel a. Compiling data technique is a method to compile data for making the report. b. Compiling the report consist of content planning and report composition. c. Report typing. d. Report copying .
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