Performing adm procedure pengertian dokumen by Adhi-Poenya

PERFORMING ADMINISTRATION PROCEDURE ADM.PK02.007.01

Competency standards: Conducting Administrative Procedure Basic Competence: 1. Processing office documents 2. Conducting correspondence 3. Managing/Maintaining Document System

PROCESSING OFFICE DOCUMENTS 1. Office documents are processed in accordance with company procedures by the deadline. 2. office equipment must be used correctly to process the document 3. Any damage to office equipment must be quickly identified and corrected / reported, in accordance with company procedures

LEARNING PURPOSE Basic Competence 1 Processing office documents 1.

Students can find out the types of documents

2. 3.

Students can name parts of letter responsively Students can distinguish the types of letters.

LEARNING PURPOSE Basic Competence 2 Conducting Correspondence 1.

Students can use the grammar in accordance with the correspondence rules

Students can distinguish between official letter, commercial, and personal letters

LEARNING PURPOSE Basic Competence 3 Managing/ Maintaining Document System 1. Students can explain the index system 2. Students can index the names of persons and companies according to the applicable regulations

DEFINITION OF DOCUMENT 1. Indonesian Dictionary Defined as "something written or printed that can be used as evidence or information" 2. Webster English Dictionary Defined as "something written or printed which can be used as evidence or information "

3. Encyclopedia administration Original Letter used as a mean of proof or as a tool to support a description 4. General Encyclopedia Letter, certificate, plaque, official letter and printed materials which are written or recorded and can be annotated

5. Dictionary of Human Resources a. All written records, both printed and not printed b. Any objects that have selected information to be collected, arranged, provided, or to spread Conclusion: The definition of document is very broad, covering all kinds of things that can give information, not limited to the written and printed, but also includes objects that have historical value such as temples, statues, tools, old currency and so forth

TYPES OF DOCUMENT 1.In terms of the user a. Personal documents, concerning the individuals interests; ID card, driving license, certificate, etc. b. Commercial Documents; Check, Packing list, receipt, etc. c. Historical Document; Fossils, Monument, Script Proclamation d. Governmental document, contains information about constitution of a government; Decree and Act.

2. In terms of the function A. Dynamic document, which is used directly in implementation processes in office work a. Dynamic active; Used continuously in the process of organizing the office work b. Semi-active document; the use has decreased c. Inactive document, had been rarely used B. Static documents; documents that are not directly used in office work

3. In terms of the physical forms a.Documents corporals; of historical objects, such as statues, sculptures, traditional clothing, ancient coins, temples and so on. Common to museum collections b.Literal Document; printed documents, written, recorded and drawn; books, newspapers, magazines films, micro film, tape cassettes. Usual collection of library c.Private documents; of archives, letters, reports and so on.; Regular managed in filing activities

MACAM-MACAM DOKUMEN

Document

User point of View

Functional Point Of View

Environment and Physical Point Of View

KINDS OF DOCUMENT

In terms of user

Individual Document

Business Document

Government Document

Historical Document

Kind of document In terms of function

Dynamic Document

Active Dynamic Document

In active document

Semi Active Document

Static Document

KINDS OF DOCUMENT

In terms of Physical forms

Corporal Document

Literal Document

Private Document

DOCUMENTATION SCOPE 1. Literary Documentation Covers the library collection. This documentation is an activity of gathering books, magazines, newspapers, other library materials are arranged according to specific system to make users easy to find the necessary materials 2. Corporal Documentation Covers the museum collection. This documentation includes the activity of searching, collecting ancient writings, ancient statues and objects which are arranged according to specific system

3. Private documentation cover the archiving activities, i.e. collecting and archived records or other correspondences that are useful and stored according to specific systems so that when needed they are easy to find. One of the activities in the process of documentation is gathering. Below is one form as a tool to record incoming documents in the form of book:

No Urut

Tanggal Judul

Pengarang

Kota Penerbit

Tahun Terbit

Jumlah

Cara Perolehan

Ket.

OFFICE DOCUMENT ( LETTER )

OFFICE DOCUMENT (LETTER)

Most documents managed in offices are in the form of letters, such as memos, phone messages sheets, email, reports and so on. Therefore, in the processing document activities, it is important to know about the basics of correspondence.

OFFICE DOCUMENT (LETTER)

ď ś Letter as Office document is created through a clear process and procedure, from designing to preparing the letter to be sent.

PROCESS OF HANDLING LETTERS

RECORDED

PROCESSED

SAVED/FILED

INCOMING LETTERS RESPONDED

SIGNED

PRINTED

CHECKED

SAVED/FILED SENT

OUTCOMING LETTERS

CONCEPT DRAFT CREATED

DEFINITION OF LETTER

onesian Encyclopedy WJS Poerwadarminta

”is a written letter”, ”is a tool to inform something writtenly”.

Drs. E. Martono

Letter is only a piece of paper which is written about news, but as tool of comunication for an individual or a group

1. Definition verbal expression; literal statement or meaning; exact signification requirement 2. A written or printed communication; a message expressed in intelligiblee character on something adapted to conveyance, as paper, parchment, etc.;

In simply a letter is a tool which is used to inform news/ message from a writer / seder to receiver

2. The FuncTion oF LeTTer 1. 2. 3. 4. 5. 6.

As a representative As Written evidence As a guide to do As a Reminder As a Organization progress barometer As a Historical Document

LETTER CLASSIFICATION

IN EXIST

USER

SIFAT

URGENSI PENYELESAIAN

Covvered Letter

Private Letter

Common Letter

Urgent Letter

Confidential letter

Semi U.L

Stricly Comf. L.

Common Letter

Post Card Telex

Official Letter Business letter

Teleghram Faxsimile Memo & Nota As Evidence

Social letter

LETTER EQUIPMENT

Bisnis Manajemen

LETTER EQUIPMENT 1. 2. 3. 4.

Paper types Paper Size Paper folding types Envelope types

PAPER TYPES 1. Union Paper Skin 2. Paper HVS 3. Doorslag paper (thin, normal to oppression) 4. Onionskin paper (usually used for multiplying)

Bisnis dan Manajemen

SIZE OF PAPER 1. 2. 3. 4. 5. 6. 7. 8.

21 x 23 cm (204 x 330 mm) 21 x 28 cm (204 x 254 mm) 21 x 28 cm (204 x 165 mm) 21 x 28 cm (204 x 127 mm) 21 x 28 cm (204 x 127 mm) 21 x 29,7 cm (210 x 297 mm) 21 x 14,8 cm (210 x 148 mm) 10,5 x 14,8 cm (105 x 148 mm)

= = = = = = = =

Folio Quarto Sixmo Oktavo Memo A4 A5 A6

Bisnis dan Manajemen

TYPE OF BENDING LETTER

Bisnis dan Manajemen

LETTER COVER TYPES

Bisnis dan Manajemen

kind OF ENVELOPE

Bisnis dan Manajemen

Part of Letter Bisnis Manajemen

PART OF LETTER 1. Letterhead/Heading 2. Date line 3. Number of letter 4. Inside Address 5. Attention Line 6. Greeting/Solutation 7. Subject line 8. Body of the Letter 9. Complimentary Close 10. Signature 11. Attachment 12. Reference line / initial 13. Additional information (Enclosure,Carbon copies) Bisnis dan Manajemen

Letter formats 1. 2. 3. 4. 5. 6. 7. 8.

Block Format Modified Block Format Modified Semi Block Format Simplified Format Indented Style Hanging Paragraph Style Official Style New Official Style

Bisnis dan Manajemen

BLOCK FORMAT

=========== ================== ========== ------------------------------------------------------------=========== ========

=========== =============== ========= ===: ========= ==========, ==================================== =================================== ===========================

MODIFIED BLOCK F

============ =================== ========== ------------------------------------------------------------==========

============

=========== ============== ========= =============== ======== ==================================== ==================================== ============================

==================================== ==================================== ==================================== ====================================

==================================== ==================================== ==================================== ==================================== ==============================

=================================== =============================

==================================== ================================= ============= ===============

============= ========

=========== =======

========= ===== =====: ===== ===/===

Semi block

INDENTED

============ ================= ========

---------------------------------------------------------------

==========

===============

========== ============== ============

===============

========== ============== ============

======== : ============

========== ===============================8 ============================ ================================ ==================================== ==================================== ================================ ================================= ============================== ==============

=========== ==========

Hanging paragraph ============ =================== ( 1 ) ) ========== ------------------------------------------------------------========== ( 2 )

============ ( 3 ))

=========== ============== ( 4 )) ========= =============== (5)) ======== (6 )) ==================================== (7) ================================= ======================== (8)

==================================== ================================= ================================= ================================= ======================

(9)

==================================== ============================ ============= (1)) (11 =============== ( 12 )

=========== ( 11 ) )=======

=====: ===== ( 13 )) ===/=== ( ( 14 )

Bisnis dan Manajemen

Handling Letter Correspondence

Bisnis Manajemen

Objective Basic Competency 2 Doing Letter Correspondence 1.

Students are able to use corrct grammar

Students are able to differentiate official letter, business, and personal letter

Business Letter has the following characteristic: 1. 2. 3. 4. 5. 6. 7.

clear consice complete courteous correct clear careful

Opening,Body of the letter,closing a. Opening 1). On writing the opening, avoid the official language like: “In reply to your letter…….” or “We are in receipt of your letter. instead, use the following expression: “Thank you for your letter….” “We are glad to send you…..” “We appreciate your notifying us that…”

2). If it is needed, write the following expression : “We are sorry to learn that……..” “We regert we are not able to…..” “Please accept our apologies for…” 3). Don’t write your decision for rejection to open your sentence. If you have to say “NO” Write it on the next sentence. *Don’t write like: “We regret to inform you that your suggestion is not acceptable” * But you’d better write it like: “ We appreciate the suggestion you made but we are not possible to take it” “We have carrefully considered your suggestion but…..”

b. Body of the letter 1). Paragraph content usually longer than the opening and closing, but avoid paragraph that contain more than ten or twelve lines. 2). arrange the ides logically and consistence, for example by chronological or based on its importance 3). If there is a lot of information that must be submitted, compile and number it in order to facilitate reader and economize place 4). If the information is short,add some interesting words in the beginning of or final sentence.

c. Closing 1). To end the letter with formal words is not so important. Stop after information is already sent 2). In many ways, avoid the usage phrase; “Hoping this is satisfactory, I remain” it's better to use a simple sentence like:: “ I hope this is satisfactory” 3). Letter Ending is the most appropriate place to submit the objective of the letter. Tone that will be sent can be soft can be also strong, “If you will give me a call, we can arrange a mutually satisfactory date” : (soft) “Please return the card at your convenience” (strong)

4). Besides a letter ending to get the impression from the reader. the Ending of the letter also can be used to submit goodwill. “We appreciate writing to us” “Thank you for giving us the opportunity to service you” “We will most certainly keep you in mind” 5). If there is a mistake, clarify it with expression like following, but it not been made previously. “Thank you so much for your patience” “We are sorry for the inconvenience caused you” “Please accept you sincerele apologies

Word choice and sentence order On business letter, some points to be put into consideration are. A. Use the word “I”, “We” and “You” to make the word familiar and interesting but not too repititious Formal

Informal

Pleas communicate with The undersigned

Please write to me

As requested

As you requested

It is believed

We believe

This pamplet deals with Estate probems

You will find this pamplet helful in dealinlg with estate problems.

b. Write the â&#x20AC;&#x2DC;pleasantâ&#x20AC;&#x2122;words as many as possible: Thank you pleasure benefit glad please service considerate happy appreciate promptly generous dellighted c. Avoid words or phrase commonly used(clise) that can omit your identity/speciality. Clise

We wish to acknowledge receipt of you letter of recent date Please be advised that this charge was made by the collecting agent.

Common

We have received your recent Letter This charge was made by the collecting agency.

c. Change the negative expression to positive. Negative

Positive

I cannot send you the information because you failed to give the account number

I shall be glad to send you the information as soon as you give us your account

We hope there will be no further delay in shipping your order

We are trying hard to get your order to you promptly

Its is against our policy to sell It is our policy to sell only direct to cnsumer. through retailers

f. Know your reader , donâ&#x20AC;&#x2122;t use many technical vocabulary: Technical

Easy

Will you please acnowledge payment by receiving and returning to us the voucher accompanying the check

Will you sign the blue slip accompanying the check and return to us as our receipt

Enquiry Letter Enquiry Letter is a letter made to get information about: quality, price of product, discount, term of payment and time of delivery. example 1. asking for catalogue and price Dear Sirs, We are interested in buying office equipment and would be pleased to receive your lates catalogue and price list. Yours faithfully,

Sentences to be delivered on inquiry letter; a. Opening sentence * Your name has been given to us by the British Chamber of Commerce Hamburgâ&#x20AC;Ś.. * We saw your products demonstrated at the Hannover Fairearlier whetherâ&#x20AC;Ś

this year,

and would

like to know

b. Next sentenceon trend of the market: * here is high demand here for high-quality sport shirts of the type you manufacture. * You can count on a brisk turnover if prices are competitive and deliveries prompt.

c. Sentences to ask for information • Will you please send us your catalogue and price list for…… • Will you please quote prices c.i.f. Amsterdam for the following items in the quantity stated….. • We are interested in your items of payment and in discount offered for regular purchases and large orders. d. Closing sentences: • We are looking forward to hearing from you. • We would appreciate a prompt answer. • Since our customers are pressing us on quotation, we hope you will be able to make us an offer within a week from today’s date.

example 2 Asking for catalogue, price of the product, term of payment & delivery time; Dear Sirs, Re: Verdi Mens Shoes We have seen some of your exellent shoes products exhibited at Jakarta Fair and as we are interested in your Verdi Menâ&#x20AC;&#x2122;s Shoes, we should like to know whether you can let us have your catalogue and price list and tell us your terms of business and delivery date. We should appreciate your prompt reply. Yours faithfully,

Replies to Inquiry:

Some sentence need to apply on this letter: Opening: a. Many thanks for your enquiry of……… b. We are pleased to hare your enquiry about…… c. We thank you for your letter of 6th Januari in whichy you enquire about….. d. In reply to your enquiry of 8 August we are enclosing……. e. Replying to your enquiry of 2 June……

Dear Sirs, Thank you for your enquiry of 15th January and we haveleasure in enclosing a copy of our latest catalogue and price list. Yours truly,

Dear Sirs, Our Verdi Men’s Shoes Thank you for your enquiry letter of 15 th March, 1987 asking catalogue and price list of our men’s shoes. We have pleasure in sending you under separate cover our illustrated catalogue which gives you full particulars of our Men’s shoes together with prices. We let you know that for order 10 pairs and more we shall allow you a discount of 5% We hope you will find our prices and terms satisfactory and look forward to hearing from you soon. Yours fithfully,

Dear Sirs, Re 200 Kitchen Cupboards We are very pleased to have your letter of 5 th. May, 1987 requesting quotation for our teak-wood kitchen cupboards, and are sending you herewith the pricelist requested. We also enclose details of our terms and conditions of sale. We will assure you that the kitchen cupboards you mentioned in the letter can be delivered in accordance with the delivery dates you requested. We are also sending you descriptive brochures of our furniture products, and hope you will find our prices, terms and quality satisfactory and look forward to receiving your order in the near future. Yours Faithfully,

Order Letter Order with Post – Card 115 Jl. Sukaamanah V Jakarta 28 September, 1995 Please supply the following items: 10 “SAUKI” filing cabinet 8 “ROJI” filing cabinet 5 “ITTOH” safes GS 87

@ Rp 600.000,@ Rp 450.000,@ Rp 700.000,-

Delivery Terms

Monier Trade Ltd.

: Prompt : As usual

Agus Suharto

Order and ask for delivery time Dear Sirs, In reply to your letter of 2nd October 1982 with samples and price list, for which we thank you, we would ask you to send us as soon as possible: 12 Doz Serang Siver Tea Spoon No. 27 10 Doz Serang Dinner Kaives No. 73 6 Doz Serang Silver Cups and Saucers Would you let us know when the articles could be despatched. Best Regards For Duran & Co. Ltd.

Complaint Letter a. Delay of the delivery: Dear Sirs, On 5th August:1992, we ordered 100 copies of secretarial Practice, a book by Drs. E. Martono and enclosed a cheque for Rp 1000.000,- in payment of them. As we requested, this book was needed for the college session beginning 10th August 1992, but the books did not arrive on time. We would be glad if you look into the matter and let us know when the books will arrive at our address. Yours faithfully,

b. Broken product Dear Sirs, Refering to our order No. 266, we regret to inform you that our customer has refused to take delivery of 2 our of 10 cases of Philip tape recorders because the goods were badly damaged during transit. There was nothing wrong with the forwarding company in transporting the goods. The main cause of damage was due to the improper packing in your Warehouse Departement. The materia; froin which the two cases were made was so poor that it is easyly broken with slight pressure. This is the first time we have had to complaint, and we have no order alternative but to return the goods. We would require replaacements for the damaged goods as soon as possible.

Complaint letter About the quality of the product • You have supplied goods below standard we expected from samples. • The bulk of the goods is not up to sample • Unfortunately, we find you have sent us the wrong goods • We cannot accept this container as they are not the size and shape we ordered. About the broken goods: • On checking the goods received we find that several items on your invoice have not been included; we enclose a list of the missing articles • Unfortunately you have not sent us all the goods we ordered, the folloeings are missing. • You have short-shipped this consignment by 100 kgs.

About the delay of delivery • If the goods have not been shipped we must ask you to send them by air. • We must ask you to despatch the consignment immediately, if you have not already done so, and in any case, please inform us by cable what the position is • Any delay now will cause us a loss of buseness About the bad packing • We regret that we have to complain about the way the goods packed • The packing inside the case was too loose/was insufficientn so that there was some shiffing of the contents and several cups and plates have been broken.

MULTI TRADING CO. 164 Jl. Gajahmada Jakarta Utara 11120 --------------------------------------------------------------------Your Refl : UY/SA 23 December, 2010 PT SUMBER TEKNIK 268 Jl. Otto Iskandardinata Bandung Dear Sirs,

RE : BOSCH TECHNICAL TOOLS We have receiived your letter of 6th December 2010 asking for quotation of our Bosch Technical Tools, for which we thank you, we are sending you herewith our latest catalogue together with prices and terms. As we want to expand our turn-over with you we have in this case decided to quote you very low prices. We shall unable to repeate these when our present stock is exhausted. We are also pleased to inform you that we will allow you a 10% discount on order for 100 pieces of all kinds of our Bosch Technical Tools our more for settlement within a month from the date of the invoice. We hope you will find our prices and terms satisfactory and expecting your order as soon as possible. Yours faithfully, FOR MULTI TRADING CO.

Encl: Catalogue

Mohamad Ismail Sales Manager

  

VERIDICAL SHOES MANUFACTURERS  268 Jl. Kopo Utama  Bandung 40233. West Java  INDONESIA ================================== Your Ref: AC/YS 18 th March, 2010 Our Ref : MM/SA

  

The Modern Shoes Centre 158 Pucang Anom Raya Surabaya



Dear Sirs,



 OUR VERDI MEN’S SHOES We thank you for your inquiry letter of 15 th March, 2010 requesting catalogue and pricelist of our Men’s shoes, and also thank you for your interest in our products.



Wh have pleasure in sending you under separate cover our illustrated catalogue which gives you full particulars af our Men’s shoes together with the prices.



We are also let you know that we have given you our very lowest quotations; for orders at 10 pairs and more we shall allow you our special discount of 5%.



All qualities can at present be supplied from stock, but in view of the keen demand we would advise you to send as your order immediately. We hope you will find our prices and terms satisfactory and look forward to hearing from you soon.

     

Your faithfully, FOR THE VERDICAL SHOES MANUFACT

Mohamad Mochtar Sales Manager

MANAGING/KEEPING DOCUMENT SYSTEM

LEARNING PURPOSE Basic Competence 3 Processing office documents 1. 2.

Students can explain the index system Students can index people names and company based on the valid rules.

OFFICE DOCUMENT (LETTER)

ď ś Letter as office document is made through a clear process and procedure, from planning to completing the letter until it is ready to send. It is necessary to keep the archives of the received letters and the sent letters. ď ś One skill needed in the process of keeping letters/archives/documents is indexing skill.

Definition of Index 1. An instrument to find a location 2. A catalog of book title, book description, classification number, and arrangement of books location based on the classification. 3. Sign or identification to help in setting the location of archives, for the reason of when the archives are needed, they will be easy to find.

Use of index

1. To group or categorize archives/ documents that have same code and activity into one single folder. 2. As a media to find the saved documents

How to index 1. 2. 3. 4.

Brief, clear, and understandable Using words that easy to understand Orienting on the userâ&#x20AC;&#x2122;s need Taking and stating from the contains of the letters

INDEXING A. Choosing Captions Indexing is arranging the order of units/ parts of caption listed in alfabetical order. Captions may be people names, names of organizations, subjects, places, or number depending on the applied filing system. Caption is indentification/ ID of a saved object that is chosen based on the applied filing systemâ&#x20AC;Ś So;

1. When using the alphabetical filing system, the caption is names of people or organization. Therefore, indexed names are names of people or organization. 2. When using the subjective filing system, the caption is subject names of the saved archives/ documents.

3. When using the chronological/date filing system, the caption is the date of the saved letters. 4. When using the geographical/location filing system, the caption is the name of places, areas, states of the saved archives 5. When using the numerical filing system/number, the caption is the number stated on the archive book.

B. How to Index

Single name is stated before the abbreviated name Single name with abbreviation is stated before the one with full name

INDEX Name Crisnandi S. Crisnandi Setyo Crisnandi Crisnandia A. Crisnandia

Unit 1 Crisnandi Crisnandi Crisnandi Crisnandia Crisnandia

Unit 2 S Setyo A

Unit 3

Alph. Code

Cr Cr Cr Cr Cr

Alph. Order

1 2 3 4 5

Multi-word or full name is indexed from the last name Look at the example!

INDEX Name

Unit 1

Unit 2

Adinda Nur Aisyah

Aisyah

Adinda

Aryo Wibisono

Wibisono

Susanto Wibowo

Wibowo

Unit 3 Nur

Alph. Code

Alph. Order

Aryo

Susanto

Surname, family name, clan, are indexed in the first unit

INDEX Name

Unit 1

Cindi Harahap Jody Gondokusumo Abdul Haris Nasution Sony Tulung Tomy Soeharto

Harahap Gondokusumo Nasution Tulung Soeharto

Unit 2

Cindy Jody Abdul Sony Tomy

Unit 3

Haris

Alph. Code

Ha Go Na Tu So

Alph. Order

1 2 3 5 4

Name with title, i.e.: 1. Academic Degree 2. Nobility 3. Religious Title 4. Level and position title INDEX Name

Unit 1

Unit 2

Unit 3

Alp h. Co de

Prof. Dr. Agus Hermawan KH. Abdullah Nasution, S.E. AKBP. Teguh Waskito, S.H. RA. Melur Ishartanti Uskup Armenson Bello

Hermawan Nasution Waskito Ishartanti Bello

Agus Abdullah Teguh Melur Armenson

Prof. Dr. KH, S.E. AKBP, S.H RA Uskup

He Na Wa Is Be

Alp h. Ord er

2 4 5 3 1

In the case of abbreviated name but the full name is unknown, the clear/ not abbreviated name is stated first.

Name

INDEX Unit 1

Unit 2

M. Baharudin

Baharudin

M. Galih P

Galih

BJ. Habibie

Habibie

Doni Setiawan K

Setiawan

Unit 3

Alph. Code

Alph. Order

Baharudin

Jusup

Doni

Indonesian name with order of birth (Balinese) is indexed after the given name.

INDEX Name I Wayan Widiada Ni Made Desiana I Ketut Rajasa I Nyoman Putra

Unit 1

Widiada Desiana Rajasa Putra

Unit 2

I Wayan Ni Made I Ketut I Nyoman

Unit 3

Alph. Code

Wi De Ra Pu

Alph. Order

4 1 3 2

estern name is indexed based on the surname/ last name. or the Chinese and Korean name, the surname is located in the front.

INDEX Name

Unit 1

William Jefferson Clinton Clinton Barack Obama Obama David Beckham Beckham Kim Dong Mun Kim Liem Swie King Liem Li Lingwey Li Bruce Lee Lee

Unit 2

Unit 3

William Jefferson Barack David Dong Mun Swie King Lingwey Bruce

Alph. Code

Cl Ob Be Ki Li Li Le

Alph. Order

2 7 1 3 6 5 4

European names which use a hyphen is assumed as one unit

INDEX Name

Sylvia Loper-Tiana John Lee-Barry

Unit 1

Loper-Tiana Lee-Barry

Unit 2

Sylvia John

Unit 3

Alph. Code

Lo Lee

Alph. Order

2 1

, Du, del, Des, Di, der, Von, Vonder) are stated as the first unit along with the last name but in

INDEX Name Harun Al Rasyid Leonardo da Vinci Bartje van Houten Saleh bin Walid Chris O Donnel

Unit 1

Unit 2

Al Rasyid da Vinci van Houten bin Walid O Donnel

Harun Leonardo Bartje Saleh Chris

Unit 3

Alph. Code

Ra Vi Ho Wa Do

Alph. Order

3 4 2 5 1

Names using seniority (Sir, Jr, I, II, III) are stated in the last unit.

INDEX Name

George Bush, Sr John F. Kennedy, Jr King Edward, I

Unit 1

Unit 2

Bush Kennedy Edward

George John King

U.3

Sr F I

U.4

Alph. Code

Bu Ke Ed

Alph. Order

1 2 3

INDEXING ORGANIZATION NAME

Company name is indexed first before the type or the legal entity. INDEX Name

Unit 1

Unit 2

PT Mekarsari CV Bahagia Salon Johny Andrean Hotel Indonesia PT Indah Kiat Jaya Rumah Sakit Pasar Rebo Ramayana Dept. Store

Mekarsari Bahagia Johny Andrean Indonesia Indah Kiat Jaya Pasar Rebo

PT CV Salon Hotel PT Rumah Sakit Dept. Store

Ramayana

Alph. Code

Alph. Order

Unit 3 Me Ba Jo In In Pa

5 1 4 3 2 6

breviated names, it should be lengthen first before indexed. wn with the acronym (abbreviated name), the acronym is indexed and given

INDEX Name GIA BRI IBM BCA

Unit 1

Garuda Rakyat Indonesia International Central Asia

Unit 2

Indonesia Bank Business Bank

Unit 3

Airways Machine -

Alph. Code

Ga Ra In Ce

Alph. Order

2 4 3 1

he company using number as name, the number is indexed as one unit.

INDEX Name

Unit 1

Unit 2

Toko 234 Dua Tiga Empat Toko Club 77 Tujuh Tujuh Club Bengkel Motor 202 Dua Nol Dua Bengkel Motor

U. 3

Alph. Code

Du Tu Du

Alph. Order

2 3 1

Company name using prepositions (dan, pada, of, and) The prepositions are ignored and stated in brackets

INDEX Unit 1

Unit 2

Name

Alp h. U.3 Co de

Alp h. Or der

Andi & Motor Service Bank of America

Andi & Motor Service America Bank (of)

An Am

2 1

Modern Fashion and Make-Up

Modern

Fashion (and) Make-Up

nstitution names in the field of education such as School, Academy, niversity are stated in the last unit.

INDEX Name

Unit 1

Unit 2

Universitas Indonesia IPB SMK Walisongo SMK Negeri 5 Malang

Indonesia Pertanian Bogor Walisongo Lima Malang

Universitas Institut SMK SMK Negeri

Un it 3

Alph. Code

In Pe Wa Li

Alph. Order

2 3 4 1

agencies, the principal names are stated first. types such as department, office, institution, part, section are stated in the la INDEX Unit 1

Unit 2

Dalam Negeri Administrasi Negara DKI Pertanahan Nasional

Departemen Lembaga Pemprov Badan

Name Departemen Dalam Negeri Lembaga Administrasi Negara Pemprov DKI Badan Pertanahan Nasional

Alp h. U Co . de 3

Da Ad DK Pe

Alp h. Or der

2 1 3 4

group, the identification names are stated first before the type of organization y, party.

INDEX Name

Unit 1

Unit 2

U. 3

Alph. Code

Alph. Order

Partai Golkar Yayasan GotongRoyong

Golkar Gotong Royong

Partai Yayasan

Go Go

3 4

IDI LBH HMI

Dokter Indonesia Bantuan Hukum Mahasiswa Indonesia

Ikatan Lembaga Himpunan

Do Ba Ma

2 1 5