GROUP EVENT PROPOSAL
9 December 2016 Ms. Jeannie Kiagoes Programme Assistant ASEAN Regional Programme on Disaster Risk Financing and Insurance The ASEAN Secretariat 70A Jalan Sisingamangaraja Jakarta Selatan 12110 Indonesia Tel: 6221 726 2991 E-mail: jeannie.kiagoes@asean.org
Dear Ms. Jeannie, We are delighted that ASEAN Regional Programme on Disaster Risk Financing and Insurance The ASEAN Secretariat is considering Amari Watergate Bangkok as the venue for your Group Meeting on 27 February – 3 March 2017 ACCOMMODATION The hotel shall reserve a block of guestrooms to meet the requirements of the event as outlined below: ROOM TYPE
27 February 2017
28 February 2017
1 March 2017
2 March 2017
3 March 2017
Single / Twin room
25
25
25
25
Check out
Total
25
25
25
25
0
ROOM RATE Room rates THB inclusive breakfast, tax and service charge Room Categories Deluxe room
INCLUSION:
• • •
Single
Twin
THB 3,500 net
THB 3,700 net
Extra Bed (Third person sharing) Adult
Child under 12 yrs
THB 1,300 net
THB 345 net
The above rates are quoted in Thai Baht (THB) currency. The above rates are inclusive of 17.7% service charge and tax, and breakfast for 1 person in Single or 2 persons in twin/double room. Additional breakfast is at THB 690 net per person per meal.
Should number of rooms required change; hotel reserves the right to adjust the offer and complimentary concessions. The group rate will be extended for early arrival and late departure, nights prior and after the main group arrival and departure, subject to availability. Complimentary offer is to be utilized only during the official dates of this event and is nonexchangeable for cash or used as rebates.
EVENT DETAILS The hotel shall reserve the following function space upon receipt of your confirmation: Date of Event
Time
EVENT
VENUE
SET UP
No. of guests
28 February – 3 March 2017
08.00 – 17.00
Full day meeting
Room C@7 , 7th Floor
Classroom style
30
28 February -3 March 2017
08.00-17.00
Exhibition Area
Room B@7 , 7th Floor
To be advised
-
Meeting Packages
Price in THB/Person
Half day meeting package (1 coffee break + 1 lunch)
THB 1,250 net
Full day meeting package (2 coffee breaks + 1 lunch)
THB 1,450 net
th
Room rental Charge Room B@7 (7 Floor) for Exhibition Area where opposite meeting room
THB 20,000 net
LED Flat Screen 42 inch
THB 5,200 net
Rental of 1 portable printer (Black colour)
THB 2,000 net
LCD Projector (6,500 Lumens)
THB 25,000 net
Meeting package included: (08:00–17:00 hrs for Full day OR 08:00-12:00/13:00-17:00 hrs for half day) • • • • • • • • • •
One main meeting room Standard PA sound system One LCD projector with screen DVD player Wireless handheld microphones or clip lapel mic White board and flipchart with markers pen and, upon request, laser pointer Bottled drinking water Note pads, pencils and candies Backdrop with wording and logo Electronic Signboard at meeting room foyer
TERMS AND CONDITIONS 1. Blocking Confirmation The hotel has tentatively reserved the afore-mentioned accommodation and function space for your event until 16 December 2016 should we do not receive confirmation from you on or before this date, then the hotel reserves the option to release the function space to other clients without prior notice. 2. All the above prices are inclusive 10% service charge and 7% government tax. Should there is any change on government tax, the changes will be passed on accordingly. 3. Rate Amendment The Hotel reserves the right to adjust the rate proposal should the number of rooms and attendees reduce. 4. Parking: The hotel shall provide parking ticket on complimentary for non-residential day delegates. 5. Confidentiality The above rates are strictly confidential and not to be disclosed to other parties. Rates and terms are only applicable for this event and subject to change depending on change of requirement. 2
We hope the above offer meets with your requirements. Please let us know if you require further information and assistance. We sincerely look forward to having the opportunity to being of service to you on this important event. Yours sincerely,
Sutrapat Kumwan Associate Director Sales AMARI WATERGATE BANGKOK Tel: 66 2653 9000 Ext. 5122 Fax: 66 2653 9045 Mobile: 089 012 4594 Email: Sutrapat.k@amari.com
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