Table of Contents Introduction
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Welcome ............................................................................................................ 0-1 Microsoft Dynamics Courseware Contents ........................................................ 0-2 Documentation Conventions .............................................................................. 0-3 Student Objectives ............................................................................................. 0-4
Chapter 1: Introduction to the Payroll Process
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Objectives ........................................................................................................... 1-1 Introduction ......................................................................................................... 1-1 Pay Statements .................................................................................................. 1-2 AX 2009 Payroll Functional Categories .............................................................. 1-9 Clients and Users ............................................................................................. 1-11 Summary .......................................................................................................... 1-14 Test Your Knowledge ....................................................................................... 1-15 Quick Interaction: Lessons Learned ................................................................. 1-17 Solutions ........................................................................................................... 1-18
Chapter 2: Introduction to the Dynamics AX 2009 Payroll Module
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Objectives ........................................................................................................... 2-1 Introduction ......................................................................................................... 2-1 Payroll User Interface (UI) .................................................................................. 2-2 Important Concepts ............................................................................................ 2-8 Summary .......................................................................................................... 2-13 Test Your Knowledge ....................................................................................... 2-14 Quick Interaction: Lessons Learned ................................................................. 2-16 Solutions ........................................................................................................... 2-17
Chapter 3: Payroll Administration Data Tasks
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Objectives ........................................................................................................... 3-1 Introduction ......................................................................................................... 3-1 Manage Employee Positions .............................................................................. 3-3 Lab 3.1 - Create New Employees .................................................................... 3-20 About Employee Payroll Information ................................................................ 3-23 Manage Employee Payroll Information............................................................. 3-27 Manage Employee Demographic Information .................................................. 3-36 Stopping Pay for an Employee ......................................................................... 3-37 Lab 3.2 - Maintain Employee Information ......................................................... 3-38 Summary .......................................................................................................... 3-39 Test Your Knowledge ....................................................................................... 3-40 Quick Interaction: Lessons Learned ................................................................. 3-43 Solutions ........................................................................................................... 3-44
Chapter 4: Payroll Administration Processing Tasks
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Objectives ........................................................................................................... 4-1 Introduction ......................................................................................................... 4-1 About Payroll Processing and Reporting ............................................................ 4-2 Routine Payment Processing Procedures ........................................................ 4-12 Lab 4.1 - Process a Pay Period ........................................................................ 4-26 Occasional Payroll Processing Tasks .............................................................. 4-30
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Microsoft Dynamics速 AX Payroll Lab 4.2 - Prior Period Adjustment and Manual Payment ................................. 4-37 Payroll Reporting .............................................................................................. 4-39 Summary .......................................................................................................... 4-44 Test Your Knowledge ....................................................................................... 4-46 Quick Interaction: Lessons Learned ................................................................. 4-48 Solutions ........................................................................................................... 4-49
Chapter 5: Payroll Implementation Overview
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Objectives ........................................................................................................... 5-1 Introduction ......................................................................................................... 5-1 Payroll Implementation Project Team................................................................. 5-2 Scenario ............................................................................................................. 5-3 Payroll Data Classifications for Implementation ................................................. 5-4 Payroll Implementation Project Stages .............................................................. 5-6 Payroll Data Maintenance ................................................................................ 5-14 Summary .......................................................................................................... 5-15 Quick Interaction: Lessons Learned ................................................................. 5-16 Solutions ........................................................................................................... 5-17
Chapter 6: Important Setup Concepts
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Objectives ........................................................................................................... 6-1 Introduction ......................................................................................................... 6-1 Accumulators ...................................................................................................... 6-2 Calculations ...................................................................................................... 6-11 Earnings ........................................................................................................... 6-20 Benefit/Deductions ........................................................................................... 6-32 Summary .......................................................................................................... 6-44 Test Your Knowledge ....................................................................................... 6-45 Quick Interaction: Lessons Learned ................................................................. 6-50 Solutions ........................................................................................................... 6-51
Chapter 7: Payroll Calculations
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Objectives ........................................................................................................... 7-1 Introduction ......................................................................................................... 7-1 The Calculation Form ......................................................................................... 7-2 Calculation Operands ......................................................................................... 7-6 Calculation Operators ......................................................................................... 7-9 Rounding .......................................................................................................... 7-10 Date Differences ............................................................................................... 7-11 Calculation Rates ............................................................................................. 7-12 Calculation Conditions ...................................................................................... 7-13 Testing Calculations ......................................................................................... 7-15 Calculation Variable Setup ............................................................................... 7-17 Calculation Rate Setup ..................................................................................... 7-18 Sample Calculation: Retirement Ravings Plan Contribution ............................ 7-21 Summary .......................................................................................................... 7-24 Test Your Knowledge ....................................................................................... 7-25 Quick Interaction: Lessons Learned ................................................................. 7-27 Solutions ........................................................................................................... 7-28
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Table of Contents Chapter 8: Set Up Initial Payroll Environment
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Objectives ........................................................................................................... 8-1 Introduction ......................................................................................................... 8-1 Date Information & Pay Group Setup ................................................................. 8-2 Set Up Organizations ....................................................................................... 8-14 Person Setup .................................................................................................... 8-17 Position Setup .................................................................................................. 8-20 Set Up Salaries ................................................................................................ 8-23 Set Up Unions .................................................................................................. 8-27 Summary .......................................................................................................... 8-30 Test Your Knowledge ....................................................................................... 8-31 Quick Interaction: Lessons Learned ................................................................. 8-34 Solutions ........................................................................................................... 8-35
Chapter 9: Set Up Time and Earnings
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Objectives ........................................................................................................... 9-1 Introduction ......................................................................................................... 9-1 Basic Earnings Setup Procedures ...................................................................... 9-2 Generated Earning Setup Procedures ............................................................. 9-17 Earning Thresholds Setup Procedures ............................................................ 9-23 Time Setup Procedures .................................................................................... 9-25 Time Rule Group Premiums, & Overtime ......................................................... 9-37 Lab 9.1 ............................................................................................................. 9-52 Summary .......................................................................................................... 9-58 Test Your Knowledge ....................................................................................... 9-59 Quick Interaction: Lessons Learned ................................................................. 9-60 Solutions ........................................................................................................... 9-61
Chapter 10: Set Up Benefit/Deductions
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Objectives ......................................................................................................... 10-1 Introduction ....................................................................................................... 10-1 Benefit/Deduction Setup Procedures ............................................................... 10-2 Statutory Deduction Setup Processes ............................................................ 10-15 Summary ........................................................................................................ 10-17 Test Your Knowledge ..................................................................................... 10-18 Lab 10.1 ......................................................................................................... 10-20 Quick Interaction: Lessons Learned ............................................................... 10-26 Solutions ......................................................................................................... 10-27
Chapter 11: Set Up Payment and Postings
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Objectives ......................................................................................................... 11-1 Introduction ....................................................................................................... 11-1 Payment Set Up ............................................................................................... 11-2 Electronic Funds Transfers ............................................................................ 11-12 Set Up Transaction Postings .......................................................................... 11-18 Summary ........................................................................................................ 11-28 Test Your Knowledge ..................................................................................... 11-29 Quick Interaction: Lessons Learned ............................................................... 11-31 Solutions ......................................................................................................... 11-32
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Microsoft Dynamics速 AX Payroll Chapter 12: Set Up Additional Features
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Objectives ......................................................................................................... 12-1 Introduction ....................................................................................................... 12-1 Set Up Occupations ......................................................................................... 12-2 Set Up Entitlements ........................................................................................ 12-11 Set Up Employee and Organization-Related Additional Features.................. 12-24 Summary ........................................................................................................ 12-26 Test Your Knowledge ..................................................................................... 12-27 Quick Interaction: Lessons Learned ............................................................... 12-29 Solutions ......................................................................................................... 12-30
Chapter 13: Custom Setup Tasks
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Objectives ......................................................................................................... 13-1 Introduction ....................................................................................................... 13-1 Legacy Data Migration Process........................................................................ 13-2 Statutory Reporting Setup .............................................................................. 13-10 Integration with Other AX2009 Modules ......................................................... 13-12 Set Up Security Policies ................................................................................. 13-16 Summary ........................................................................................................ 13-17 Quick Interaction: Lessons Learned ............................................................... 13-18
Chapter 14: Post-Setup Processes and Tasks
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Objectives ......................................................................................................... 14-1 Introduction ....................................................................................................... 14-1 Parallel Testing ................................................................................................. 14-2 End- User Training and Documentation ........................................................... 14-4 Going Live with Payroll ..................................................................................... 14-6 Summary .......................................................................................................... 14-9 Quick Interaction: Lessons Learned ............................................................... 14-10
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