Dear Applicant, Just as yesterday, I was in your position eager to take new role and plan everything in order to let my dreams heard by AIESEC Bandung. I knew exactly how it feels like and how many battles you have to endure within yourself until you decided to take this bold move. Leading AIESEC Bandung will be a whirlwind experience. You will be challenged as human to develop other human. The experience won’t be as easy as you think or as hard as you imagine but I will ensure you that this experience will be exciting and there will be a lot of unpredictable things that you need to face together as leaders of this entity. This experience will be just another experience if you do it without passion and I’m dreaming to work with a bunch of passionate people. So find your passion. Find it and live it. And if you think that AIESEC Bandung can bring you closer to your passion, take it. Or if you think that AIESEC Bandung can help you to discover your passion, this is your chance to grab on it. This executive board experience will help you to discover things more that you expect. In these past 2 years, election process has been one of biggest challenging environment that I have in AIESEC. People will start to praise you, people will start critics you, people will start to strip you ‘naked’, people will start to judge you. Not all the experience are pleasant but let me tell you, these election process surely help me to get better understanding about myself. So please enjoy your every moment, trust me you will learn a lot. Lastly, I wish you good luck and please show your best to all AIESEC Bandung. Prove it that you are the best fit to lead AIESEC Bandung! See you in the team! Yours sincerely,
Nadia Risky Putri
LCVP Requirements : - Full member Status ( Management board, Executive Board, Inactive member) - Minimum GPA : 2,75 - Submit Intention Letter before February 22th ,2015
APPLICATION Requirements : 1) Application Questionnaire 2) Curriculum vitae 3) Endorsement letter 1 from MC in AIESEC INDONESIA 1 from LC EB in AIESEC Bandung 1 from team mate (current/latest functional) in AIESEC Bandung 1 from parents
4) 5) 6) 7)
Personality PLUS test (file attached) ACADEMIC TRANSCRIPT COMMitment letter (with materai) Link of application video (maximumly 5 minutes telling us about Candidate
Profile consists of Personal Introduction, AIESEC Experiences, Motivation, Key Strategies for AIESEC Bandung 15/16 ) Note : The Video must be posted in AIESEC BANDUNG LOUNGE , AIESEC LC BANDUNG PAGE and delivered in AIESEC Bandung 14/15 LINE GROUP
SUBMIT TO : ELECTION@AIESECBANDUNG.ORG
Cc: NADIA.PUTRI@AIESEC.NET + SATRIO.WIAVIANTO@AIESEC.NET with subject : NAME_ CURRENT ROLE / LATEST ROLE_LCVP (FUNCTION) 1516 (in format .rar / .zip )
Local Committee Vice President’s Responsibilities :
Guardian of WHY
External Representative
Team Management
Strategic Direction
Entity Management
Legality Management
Stakeholder ManagemenT
Other Responsibilities
Selection timeline Intention letter submission
Application process
March 12th, 2015
MARCH 9th, 2015 – march 22nd ,2015
Deadline submission : 22:00 PM
GMT +7
Deadline submission : 22:00 PM
Election Panel
GMT +7
Interview process
march 29th ,2015
MARCH 30th, 2015 – april 4th ,2015
Announcement april 5th ,2015
PERSONAL INFORMATION Full Name / Nick Name : Current role in AIESEC: Place / Date of Birth : I.
Telephone(s): E-mail & AIESEC’s Mail : LINE/KKTALK/Gtalk account: Skype Account : Gender: Recent Address : II.
Home Address: College /Current / Semester : III.
ID Number:
Nationality :
AIESEC EXPERIENCE Please indicate all positions you held in AIESEC. Outline the main key responsibilities from the position and accomplishments you have achieved. Year
Position
Key Responsibilities and Accomplishments
PERSONAL VALUES List the top 3 values which matters to you as a person. Please provide your reasons. Values
Explanation
AREA OF EXPERIENCE Rank your experience with 1 indicates you having the most experience in and 15 being the area you have the least experience. Outline also your past experiences as well in the area, and your result achieved during your past experiences. Your experience can be AIESEC or non-AIESEC experiences. Area Partnership and Sales Management Exchange Management Conference Facilitation Financial Management
Experiences
Result Achieved
Rank
Strategic Planning and Execution Team Management Member Coaching Performance Evaluation and Results Tracking Information and Knowledge Management Change Management Project Management Purpose Management Control System External and Internal Communication
GENERAL QUESTIONS (MAXIMUM 10 PAGES)
1. What type of person are you based on: –DISC (http://www.123test.com/disc-personality-test/) – http://www.16personalities.com/free-personality-test
Screenshot or copy the result into your questionnaire! 2. What is driving you to continue in AIESEC? Why have you decided to apply for EB Team 15/16? What do you want to take out of this experience?
3. What does AIESEC mean for you as a person? 4. What is you’re the most memorable moment within your team in AIESEC? And why you choose these experience as your memorable moment? 5. What are your main strengths and and weaknesses? How do you overcome your weaknesses? 6. What are your future plans? Describe your future path and how position as an LCVP will help you in achieving your further goals? 7. What was your biggest failure in AIESEC during your last year, and what learning points did you get from it? 8. List up your top 3 achievements in your life? 9. What was your contribution to the teams that you used to work in? Please, use examples from at least two different teams what you were part of? 10. What does leadership mean to you? Describe yourself as a leader using specific examples of actions you took to ensure achievement of goals and developments of your members?
specific QUESTIONS (MAXIMUM 3 PAGES)
1. What is your understanding about LCP Role and how are you going to support LCP 15/16? 2. What are the three main strengths and weaknesses of AIESEC in Bandung currently? How should we capitalize on our strengths? 3. Please mention your proposed functional structure for term 2015/2016?
IDEA CHALLENGE If you have everything right now and you can be anything, what do you want to be? Please present the idea as creative as you can and as original as you can.
OPERATION 1. Please propose innovation (that never been implemented in AIESEC LC Bandung) together with your analysis and your action steps to achieve them for all exchange programmes! 2. Please state your strategies and the action steps of how to boost up the performance of all exchange programmes based on each focus (OGCDP : Peak & Off peak; IGCDP : sub issue of each project & adhoc; OGIP : sub product; IGIP : sub product)?
3. Please give analysis of the performance of AIESEC LC Bandung (GCP, key bottlenecks, key growth, and key to support the sustainability) of each exchangers and also please state the key growth of the programme from 11-12 to 14-15 4. Please mapping the growth of each programmes for the next 3 years, what will be the main focus and the strategy to ensure the growth and the sustainability? 5. Please analyze and propose strategies and the action steps to boosat up current customer loyalty for students and customer loyalty for organizations! 6. Please analyze current Customer Experience Management system and standardization in AIESEC Bandung? What’s improvement needed in order to increase our ability to deliver standard and satisfaction in our programs? What is your strategy to increase the implementation of minimum S&S?
ICX GIP 1. Please answer the IGIP knowledge : a. What is IGIP ? b. What is the different between IGIP and ad hoc? c. What is the outcome from IGIP intern? And please mention what kind of leadership that intern will get through IGIP experience and what are the different between IGIP and IGCDP? 2. Please do the analyzes about the IGIP functional a. Please do the analyses swot for IGIP from 2010-2015 and highlight the biggest obstacle that every term had!
b. Please explain the CRM between IGIP and TN Taker on the last 3 years! c. Please mention how to ensure the leadership development from the past 2 years! 3. What is your strategy to boost up IGIP bandung based on your analyses above! a. Sales culture b. CRM between AIESEC and partner 4. Please analyzes Bandung that consist of : a. Please list what are the top 3 industrial sector that drive Bandung’s economic! b. Please list top 3 country that invest in Bandung and why? c. Please mention Bandung’s working culture? 5. IGIP and Bandung a. What we can offer to solve the problem? b. Why IGIP relevance? c. How can we do the market penetration to the untap sector? 6. What would you do if a. You are having a partnership with one of partner and they raise 10 TNs that will realized during your term. But then, the company has changed their structure so that there will be a new company policies so they have to evaluate the partnership. So as the VP IGIP, how can you solve this problem? b. There is one of TN that really has a high standard of TNs, native, have a working experiences, coming from US or UK. They have been raised for about 6 months and haven’t found the right ep to be matched. So how is your strategy to boost up the matching rate if you have this kind of TNs?
OGX GIP 1. Why do you think OGIP program is relevant with Bandung students market? 2. Regarding the value of leadership in OGIP : a. What is the value of leadership in OGIP programme that makes this program is different with another simillar program in AIESEC or outside AIESEC? b. How do you ensure that every EP can be developed in terms of leadership capacity in OGIP?
c. Please identify the trends that are influencing Indonesia and Asia Pacific countries currently? How does the value of leadership in GIP relevant with that trend? 3. Regarding the IR Management in OGIP Functional : a. what is your strateft to strengthen the IR activities with LCs partners? b. How do you maximize the current LC Partners so the cooperation between LC to LC partnerships will be maintained in your term? c. How do you ensure that LC partners will be concern with standard and satisfaction in OGIP as well? 4. Regarding strategies that you will do : a. What are your innovative strategies to boost up OGIP performances in LC Bandung? b. Please create your OGIP structure for LC Bandung 2015/2016 ! c. Please define the effective promotion channel that you will utilize in next term for OGIP? 5. Please do the SWOT analysis in every university in LC Bandung? Which sub-products will be focused in every university? 6. What are the differences between RAMARE and MARARE flow? How do you differentiate between two flows? 7. Please analysis the Raising, Matching and Realization number in term 13/14 and 14/15 . please define your optimistic number for term 15/16 for OGIP department for each university and for each quarter!
ICX GCDP 1. Why is AIESEC doing GCDP and what are IGCDP values? 2. Tell us the most inspiring story of one iGCDP intern that you know personally! 3. Please conduct in depth analysis of non-corporate sector in Bandung. How do you align this reality with IGCDP product? (Please provide the data) 4. Evaluate the past 3 terms of AIESEC in Bandung IGCDP Strategy and Achievement by creating SWOT analysis! Please also mention key good case practices, bad case practices, key bottleneck, and key achievements of each term!
5. How would you ensure all stakeholders in IGCDP get the high quality experience? Please elaborate your answer along with concrete steps or activities! 6. Please evaluate current synergy of IGCDP with other functional? How can you capitalize those synergies for the growth and quality of IGCDP? 7. What do you know about Adhoc? How can you increase sales capacity in IGCDP and what is your strategy for Adhoc matching? 8. Please state your key strategies and key achievements you want to achieve in your term to ensure that IGCDP can still grow and maintain the quality as well?
ogX GCDP 1. Please analyze the performance and mention the SWOT anaylisis of ogx gcdp to the last 3 terms a. what are your strategy to overcome the weaknesses and threats? b. what are your strategy to utilize the strength and weakness for Bandung's market? 2. Based on 13/14 and 14/15 , what is the product life cycle of OGCDP in each university? And what will be your strategy and main concern to grow ogcdp in each of the university? 3. Define your target for 15/16! what is your strategy to ensure ogcdp-supportive functions synergy runs well in 15/16? 4. Why should we run ogcdp in AIESEC? 5. What are the relevancy between Bandung market needs and the values that we offer?
6. Please identify the trends that are influencing Indonesi and Asia countries currently? How does the value of leadership in ogcdp relevant with that trend?
FINANCE & GOVERNANCE 1. Please explain and explore the financial analysis over this year and the past three terms (term 2011/2012, 2012/2013, 2013/2014, 2014/2015). To help you in answering the question, your analysis should consist these things: 1. Current reality of Finance at the particular term 2. Current reality of Governance at the particular term 3. Good Case Practices from the particular term 4. Bad Case Practices from the particular term
2. Normally, Finance Department is one of the most influencing department in company or organization, because this department shall make decisions that can affect overall’s performance or in the other words, kind of decisions which will drive the whole performance. So, this fact leads to these questions: 1. In your opinion, is it possible to implement this type of “Finance’s Decision Shall be Considered as Our Organization’s Most Important Decision” in our LC? 2. How’s the current reality? Is Finance and Governance Functional already handled such responsibility in making big decisions about overall performance? If yes, give the example. If not, what are the things that caused such conditions? 3. What are the biggest obstacle during this term regarding the Finance and Governance aspect in our LC? 4. As the supporter functional, please briefly describe your blueprint of synergi between Finance and Governance with EVERY functional in our LC? What are your synergies (purpose, activity) and what will you achieve through that synergies? To help you in answering the question, you could use this synergi map:
Synergi Between Finance and Governance – Marketing Communications
Finance and Governance Synergi Blueprint Purpose Activity (Action Step of Synergi) A.1 A.1
Achievement A.1
A.2 Finance and Governance – Talent Management … …
A.2 A.2 You might create synergi as many as possible B.1 B.1 B.1
5. What are your strategies during the next term? To help you in answering the question, your strategies AT LEAST should consist these things: 1. Financial Strategies: Financial Sustainability, Finance System, GCG 2. Governance Strategies: Governance Sustainability, Governance System, Internal Controlling System, Internal Audit, Membership Criteria, Database/ Archieving, GCG 3. Others: Investment, etc. 4. (You can add and explore as much as you want to)
Key Area(s)
Finance
Governance …
15/16 Finance and Governance Strategies Spesific Causal (Why the particular Area(s) strategy needed/ created)
Financial … Sustainability Finance … System GCG … … … … … You can add and explore as much as you want to
Strategy (Complete Description of the strategy) … … … … …
Human Resources 1. Please tell the difference between HR and LnD 2. Explain the process of Talent management and please analyze the implementation of each process on this term 3. How will you ensure every talent process run smoothly eventhough we separate Talent management into two function 4. Please analyze the structure of talent management from 10/11, 11/12, 12/13, 13/14, 14/15 in AIESEC bandung. What GCP and BCP that happens each year? 5. Please explain your recruitment strategy for : TMP, TLP, GCDP EP, EP Buddy, and intern buddy 6. What is the content of HR Business Inteligence and how will you ensure that you make a valid HRBI?
LEARNING & DEVELOPMENT 1. Please tell me the difference between HR and LnD 2. Explain the process of Talent management and please analyze the implementation of each process on this term 3. How will you ensure every talent process run smoothly eventhough we separate Talent management into 2
4. Please analyze the structure of talent management from 10/11, 11/12, 12/13, 13/14, 14/15 in AIESEC bandung. What GCP and BCP that happens each year
5. Explain conference cycle of AIESEC Bandung 6. Explain your strategy of implementation for : Induction, ongoing education, Training, Mentoring, and Coaching
Business Development 1. In your professional opinion, what is business development professional possess? 2. As you develop the business, what is the mindset of business development? 3. How would you describe AIESEC as a business developer? 4. How important is business development functional in AIESEC Bandung and what’s core the difference with program sales? 5. How important is Board of Advisor's role in AIESEC in Bandung? 6. What is AIESEC role in society and AIESEC business? And How is the ideal operation of business development functional in AIESEC? 7. As we grow bigger, how would you see external stake on our operation? 8. How would you improve sales culture and how would you overcome talent incapacity in selling? 9. How would you pitch AIESEC activities to government and what’s the relevancy between AIESEC activities and Bandung as a city? 10. How would you maintain current partnership?
Program Sales 1. a. Why do you think you are the most suitable person to run this department? b. What kind of people’s type that Program Sales department needed? c. How do you give contribution in creating leadership development through this function? Please tell us your method! 2. a. Please give explanation about these terms: - Sales - Market segmentation - Stakeholder relations b. Please also state the condition about this department in term 14/15!
those
explanations
throughout
3.
a. Besides accountable to LCP, you will be accountable to MCVP ERBD of AIESEC in Indonesia. Please tell us how to ensure that both direction from LCP and MCVP will affect the functions and LC positively and without any clash! b. Please tell us how you are going to use the AIESEC’s stakeholder to increase your selling! (Alumni, BoA, governance, and university). c. Since selling is more into field work, would you like to learn and adopt such thing only based on what happened (like the problem and solution, and also good case practiced that happened), or you also search new materials and method from other source and try a new things that never implement before? Choose one and tell us why?
4.
a. Please make SWOT analysis about each programs (iGCDP: Ad Hoc & PBoX and iGIP: ET & MT) and the market segmentation condition in Bandung! b. From that analysis, please state you ambitious goal to support each program by the end of the term, following with the strategy in achieving those goals!
5.
How to ensure a good synergy from the VP level to staff level to and with these functional: a. Business Development b. Finance & Governance c. iGCDP (Ad Hoc and PBoX) d. iGIP e. Marketing Communication Note that you are not only working with those departments above, but that’s the most get in touch with your departments in the future. Please also consider the strategy to synergy with other departments as well! It would be good if you put the synergy strategy with other departments here.
6.
Please tell us your strategy how to create, implement, ensure, and innovation as well in these things among the sales people in AIESEC Bandung! a. Good sales culture. Please make it details from the strategic planning up to the tools.
b.
Great stakeholder relations management. You also need to ensure that every single partner get equal treatment from AIESEC in Bandung. c. Sales education, right from term starts until the end of the term. Do not forget the Measurement of Success of each point above. 7.
a. Program Sales is a new department, even in national level. How do you see the current condition of Program Sales in AIESEC Bandung? b. Please give evaluation regarding Program Sales performance to support iGCDP, iGIP, and stakeholder relations condition! State also about the things to start, improve, stop, and continue. Do not forget the GCP and BCP as well.
MARKETING 1. What is your understanding of the role you’re applying for? How do you think you’re the most suitable for the role you’re applying for? 2. What is Marketing contribution for the development of AIESEC Bandung and why does it exist in the first place? 3. How could you ensure that all marketing activities is having good quality and living the brand value while having quantity’s demand ? 4. What are your strategies and innovations for campaign management, system that can support program (OGX,TMP-TLP, ICX) activities? How can you differentiate the strategies and brand positioning between those program? *note for ogx : include Internal market expansion 5. Please make market analysis for each university in Bandung that have been engaged by AIESEC Bandung for: oGCDP : winter peak, summer peak, spring peak , auntumn peak oGIP : last year students and fresh graduates The market analysis includes brief information of your target market, distinguishing characteristics, SWOT analysis, and regulatory restrictions in the university (if any). 6. WoM (word of mouth) is one of powerful strategy to create the awareness of our programs, what is your strategy to ensure all members communicate the brand of it’s program accurately and able to deliver it to external? Since they gonna be one of channels to grab our market’s attention. 7. Please create your Marketing structure for LC Bandung 2015/2016 , and explain how each positions could support your strategies !
PUBLIC RELATIONS & information management 1. Please analysis SWOT PR & IM 1415 and Marcomm 1314? How to overcome our weakness and strengthen PR culture in AIESEC Bandung? 2. How to build well managed and centralized information system and internal communication in AIESEC Bandung? (Consider functionals, universities, and stakeholders) 3. Please explain role of PR & IM for exchanger functionals! Create a standarization for event management to create high quality event! (Include Global Village, BGYC, Youth Talk, LCC) 4. What kind of key trends in Bandung could PR & IM functional tap to enlarge the exposure? 5. How can AIESEC be perceived, recognized and positioned as youth leadership organization who responsible for uniting sectors of society and bring benefits for all the involved? 6. Public communication in PR is concerning to make and shape the reputation of AIESEC. In your opinion: a. What are three biggest gaps or bottlenecks to make good reputation in the eyes of Bandung’s youth b. By analyzing the current state of network orientation, what kind of media and non-profit organization should be targeted and how can they support our program? Why?
“In the end We only regret The chances we Didn’t take .” #WHOSNEXT
For More Information : Nadia.putri@aiesec.net Satrio.wiavianto@aiesec.net