National Support Team 2016.1 AIESEC in Bolivia 2nd Round
Candidates Guideline Applications must be completed and sent in pdf format by e-mail to mc.bolivia@aiesec.net You can see the application editable version in: http://bit.ly/AppEditable All questionnaire must be answered by all candidates. The Applicant is free to choose the format, design and language of the application. The visual part of the application must be considered for a better reading, but will not be part of the selection process. DDL: 02/01/2016 until 23h59 (-4 GMT)
MC Chronos (2015-16) Contact
NST 2016.1 - Available Positions (2nd Round)
NST 2016.1
Job Descriptions
F&L - National Finance & Legal Team MCVP F&L NST F&L Team Leader
Accounting & Events Manager
Legal Manager
Legal Manager
National Audit Team Leader
Tools & Coaching Manager
National Audit Team Member
National Audit Team Member
National Audit Team Member
NST F&L Team Leader Job Description 1: Monthly and weekly control of results
Job Description 2: Elaborate a timeline in order to present every management job Job Description 3: Have monthly meetings with each manager and team meetings Job Description 4: Send a monthly report to the MCVP F&L about the goals of each management Job Description 5: Coordinate the synergy among the managements Job Description 6: organize LC visits in order to expand the financer network
Knowledge before arrival: know how to work with La Bruna, read National Compendium, International compendium, Local rules, know ICX and OGX flow, basic knowledge in finance area, LCVP experience Details on the Working Conditions: 10 hours per week, coaching and consulting with MCVP F&L Measurable results expected: % of achieve management goals according to the planning, % of team meetings, # of LCs visited. Additional Information: have experience in Finance area (preferred)
National Accounting & Events Manager Job Description 1: Monthly control of finance back documents Job Description 2: Monthly control of the cash flow in La Bruna (Bancos General) Job Description 3: Monthly control of the bank statements of each LC Job Description 4: Assess and control of National OC Finance report in national events Job Description 5: obtain NIT Knowledge before arrival: Basic accounting knowledge, National events management Details on the Working Conditions: 8 Hours per week, Monthly meetings with NST head and constant communication with finance members Measurable results expected: # months of complete national registration, # of OC Finance reports on time, % of money increase in “Events account�, Obtain NIT
National Legal Manager Job Description 1: Elaborate the National compendium Job Description 2: Control and assessment of legal documents and assembly acts Job Description 3: Follow the national proceeding to obtain the national recognition as Non profit organization under Bolivian government. Job Description 4: Once the National compendium is done. Organize Legal education to LCVPs Knowledge before arrival: understanding of the current National compendium, read the local rules of each LC, read the contracts. Details on the Working Conditions: 8 hours per week, monthly meetings with the NST head and weekly meetings with the legal team Measurable results expected: % Of the national compendium approved in Assembly, % of local assembly acts well redacted, recognition as non profit organization.
National F&L Tools & Coaching Manager Job Description 1: Actualization and weekly improvements in La Bruna (control tool) Job Description 2: Provide coaching sessions to Local Finance member in order to teach them how to fill and manage La Bruna
Job Description 3: Organize education sessions regarding the finance role, synergy, etc. Knowledge before arrival: Google Drive and excel knowledge, Know basic ICX and OGX flow
Details on the Working Conditions: 8 hours per week, monthly meetings with NST head and informal contact with NST head.
Measurable results expected: % of improvements in La Bruna, % of functionality of the tool, # of LCs using correctly the tool, # educational sessions given
National Audit Team Leader Job Description 1: Define Audit timeline
Job Description 2: Create Audit Process Job Description 3: Coach auditors Job Description 4: Monthly report to BoP and NST head Job Description 5: calculate the economic santions for each LC according to the monthly report Knowledge before arrival: OGX and ICX flow, PODIO management Details on the Working Conditions: 10 hours per week, Montly meetings with NST head, meetings with Audit team Measurable results expected:% Audits (Financial and Documents) over 80%
National Audit Team Members Job Description 1: co-create the audit timeline Job Description 2: Control all documents for ICX and OGX in PODIO Job Description 3: Audit documents for 3 LCs Job Description 4: Monthly report for Audit Manager Knowledge before arrival: OGX and ICX flow,
Details on the Working Conditions: 10 hours per week, meetings with Audit manager Measurable results expected: % Audits (Financial and Documents) over 80%
iGCDP - National Incoming Exchange Team MCVP ICX GCDP Visa & Legal
iGCDP standard & Delivery Team Leader
iGIP Standard & Satisfaction Santa Cruz
iGCDP Standard & Satisfaction La Paz
iGCDP Standard & Satisfaction Oruro
iGCDP Standard & Satisfaction Santa Cruz
Positions not available
Positions available only nationals
International Relations Manager latam - wena
Positions available for internationals
GCDP Visa & Legal Manager Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges; Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts; Job Description 3: Present monthly reports of the matching activities and problems solved; Job Description 4: Virtual weekly meeting with NST Customer Experience; Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills.. Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy implementation; Strong International relationship Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of NST meetings attended; 4h per week on Skype for supporting the network.
iGCDP Standard & Delivery (OR, SC) Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges; Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts; Job Description 3: Present monthly reports of the matching activities and problems solved; Job Description 4: Virtual weekly meeting with NST Customer Experience; Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills.. Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy implementation; Strong International relationship Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of NST meetings attended; 4h per week on Skype for supporting the network.
iGIP Standard & Delivery (Santa Cruz) Job Description 1: Responsible for innovation in IGIP Delivery process. Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles; Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process; Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality management and implementation of the global minimum standards Knowledge before arrival: LCVP previous experience; Management Skills; Sense of urgency; Project Management skills. Key learning points: Delivery Process Experience; innovation Process; Strategy implementation Measurable results expected: % Cases solved (100%); Trainee Lead; NPS (60); % Promoters (90%); Response Rate (80%); Fire-fighting (100%); LDM in all processes.
International Relations Manager LatAm - WENA Job Description 1: Responsible for innovation in IGIP Delivery process.
Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles; Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process;
Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality management and implementation of the global minimum standards Knowledge before arrival: Good understanding about ICX GCDP (required); oGCDP undestanding; iGCDP Timeline; Supply and demand knowledge in GCDP. Key learning points: Pipeline Management;.General Analysis; Internation Educational
Measurable results expected: # Conversion Rate from Open to Match; # Partnerships Projects delivered (PDM); # of Matches per country partner; # % of RE growth with our main partners
MKT - National Marketing Team MCVP oGCDP & MKT Designer Team Leader
B2B Video Editor & Designer Manager Positions not available
B2C Designer manager
Social Media Manager
Social Media Manager Job Description 1: Management social media Bolivia Job Description 2: To do campaigns for that AIESEC Bolivia to be relevant in Bolivia and AIESEC.
Job Description 3: Monitor and control for correct use the fan page of each committee AIESEC Bolivia . Job Description 4: Publish the material to position our programs young talent and Global Citizen and Global Families through showcasing .
Job Description 5: In charge of internal campaigns AIESEC Bolivia and generate material for these campaigns. Knowledge before arrival: know about the design programs, know about our programs. Details on the Working Conditions: 6- 10 hours per week. Measurable results expected: # intern campaigns, #likes fan page per month, # campaigns will using the committees of AIESEC Bolivia. Additional Information: Have experience in MKT and TM or GCDP areas, tracking skills, management skills, high level times managements and high level use to design programs.
NST 2016.1
Application Questionnaire
General Questions 1. Mark in the board below the time you’ll be for interviews. Put you photo in here!
Name
Most Recent Role in AIESEC LC E-mail Cellphone Skype
Period 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00
03/01
04/01
General Questions & Experience 3. Most meaningful positions held inside AIESEC.
2. Why are you applying for NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution to
the network and what is going to be your main contribution to the team?
Dates
Position and Entity
Description of role, key activities and results achieved
F&L Specific Questions - NST F&L Team Leader 1. How do you think the National Finance Team could help to increase the exchange numbers in AIESEC BOLIVIA? 2. Have you ever worked as a team leader? How was your experience? What did you learn? 3. What kind of change do you think Finance area need? 4. Why do you want to manage the Finance network? 5. How would you motivate the managers to achieve the goals?
F&L Specific Questions - National Accounting & Events Manager 1.
Why do you want to be part of the National Finance Team ?
2. Do you have experience in basic accounting? 3. Why do you think is important to have NIT and financial statements if we are a non profit organization? 4. How accounting can help to increase the exchange numbers? 5. Have you ever being part of an OC? If so, why do you think the finance report is important?
F&L Specific Questions - National Legal Manager 1. Why do you think is important to have a national compendium? 2. Why do you want to be part of the National Finance Team?
3. Have you ever drafted a document? How was it? 4. What do you think about the current national compendium?
F&L Specific Questions - National F&L Tools & Coaching Manager 1. Why do you want to be part of the National Finance Team? 2. Have you ever developed a system or worked with excel? What was it about?
3. Do you know how La Bruna works? What kind of improvements would you suggest? 4. Why do you think is important to have this tool? 5. Do you have experience as a faci? If so, tell me about your experience
F&L Specific Questions - National Audit Team Leader 1.
Why do you think is important to audit the LCs?
2. How would you work with your team? 3. How would you help to increase exchange numbers as audit manager? 4. How would you make sure that the LCs are presenting all the documentation? 5. Under what situation would be necessary to make a physical auditory?
F&L Specific Questions - National Audit Team Members 1.
Why do you want to be part of the audit team?
2. Why do you think your JD is important? 3. How do you think audit team could help to increase exchange numbers? 4. How would you make sure the LCs have all the documentation ?
iGCDP Specific Questions - GCDP Visa & Legal Manager 1. What is going to be your main contribution to the network and what is going to be your main contribution to the team?
2. What is the bottleneck for the VISA in iGCDP today?
3. What are the strategies that you will implement as NST Visa and Legal to reduce the Match breaks in 2016.1?
4. How can we educate the network regarding visa knowledge? What are your strategies to work VPs and members?
iGCDP Specific Questions - Standard & Delivery (LP, OR, SC) 1. What is going to be your main contribution to the network and what is going to be your main contribution to the
team?
2. What is the bottleneck for the Standard and Delivery in ICX today? (analize the last peak in your city)
3. What are the strategies that you will implement as NST Standard and Delivery to reduce the Family Global, Buddy program and EPs detractors in 2016.1?
4. Make a implementation plan for the 16 Standard & Satisfaction Minimums.
iGCDP Specific Questions - iGIP Standard & Delivery (Santa Cruz) 1. What is going to be your main contribution to the network and what is going to be your main contribution to the team?
2. What is the bottleneck for the Standard and Delivery in iGIP today?
3. Explain the incoming GIP process.
4. How can you improve to reduce the time to get the visa for a GIP EP of LatAm?
5. How can you improve to reduce the time to get the visa for a GIP EP of WENA or MENA?
iGCDP Specific Questions - International Relations LatAm – WENA - MENA 1. What is going to be your main contribution to the network and what is going to be your main contribution to the team?
2. What would you consider the main bottleneck in the Matching process in iGCDP today? 3. Mention 3 countries or LCs in LatAm, 2 countries or LCs in WENA and 2 countries or LCs in MENA to make
cooperations and why 4. Make and strategy to sell a product packaging project to make cooperations. (Considering we have 4 types of projects: with children (LinkAge), environment (no name yet), women (Do it for her) and health education (no name yet) 5. Analyze the iGCDP supply in LatAm and give us the analysis about how attractive are the type of projects that we have and which one we should have more focus on.
MKT Specific Questions - Social Media Manager 1. Why are you applying for MKT NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution to the network and what is going to be your main contribution to the team?
2. How was your experience in AIESEC? What did you learn? 3. Mention one idea about a campaign for Global Citizen, Young Talents and Global Families to be a first option our customers.
4. Create an attractive infography about this campaign.
National Support Team 2016.1 AIESEC in Bolivia 2nd Round