Cover Photo
Contents
About Us Organisational Structure Role Descriptions Contact Details
President's Address Hello! Welcome to the AIESEC Recruitment booklet! As the president of AIESEC in Monash, I'd like to congratulate you on the first step into the world of purposeful leadership. Purposeful leadership? You may be thinking, I don't know the purpose of my life, let alone at the right stage to develop leadership. But that's the beauty of where AIESEC will lead you towards. You don't know the purpose of your life just YET! 80% of the time when you feel not ready, it's just fear that's holding you back. How can you turn that fear into action? My journey inside has been challenging, fun, stressful but most definitely rewarding. AIESEC gives you the opportunity to engage with what's going on in the world today and how can you as an individual, make a positive impact. By developing leadership through being a world citizen, solution oriented, having self awareness and being able to empower others I've seen individuals grow from timid first years to some of the most inspiring people I know to date. Going back to the concept of purposeful leadership I would like to leave you with a few thoughts as you look through this booklet. What if I told you leadership is no longer an official title? What if I told you leadership can be developed in everyone? Consider the concept of everyday leadership through everyday actions. What kind of actions are you demonstrating everyday?
Local Committee President 2016
Silvia Liu
About Us About Us AIESEC is one of the worlds largest and longest student run organisations in the world. Founded since World War II with over 100,000 members in over 127 different countries, we are working to become a force for impact within the youth of our current generation. Our fundamental value is the peace and fulfillment of humankind's potential and we aim to help the UN work towards the Sustainable Development Goals through our volunteer and internship programs.
Our Values Striving for excellence. We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve. Demonstrating integrity. We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way that is true to our vision. Activating leadership. We lead by example and inspire leadership through action and results, taking full responsibility for developing others. Living diversity. We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual. Enjoying participation. We create dynamic and welcoming environments which stimulate active and enthusiastic participation by our members. Acting sustainably. We act in a way that is sustainable for our organisation and society. Our decisions take into account the needs of future generations
Organisational Structure
Front Office (FO) Local Committee President
Vice President oGIP
Vice President oGCDP
oGX
4 x Project Leader
Sales Marketing
2x TM Manager
2 x TM responsible
2 x Sales Value Delivery
FnG Manager
FnG Manager
FnG Manager
Vice President iGIP
Project Leader AD
2 x Project Leader BD
3 Members
4 Members
Project Leader Matching
4 Members
Back Office (BO) Local Committee President
Vice President FnG
Vice President TM
Vice President (DxP+PR)
h Coac
OC/Task force Sponsorships Loan scheme
FO Integrated FnG
FO Integrated TM
OC/ Task force IXP RnR LCM
6 Members
MLT
TM Manager
BO integrated TM
Role  Descriptions
Outgoing Global Citizen Program
The Outgoing Global Community Development Program (oGCDP) portfolio manages AIESEC Monash's Global Citizen program, facilitating the entire process of sending students on cross-cultural exchanges. As a member of the oGCDP team, you will be responsible for the quality-control of the exchange pipeline, as well as helping to sustain AIESEC Monash's country partnerships through liaison work.
Events Officer oGCDP
Value Delivery Officer oGCDP
Events
Value Delivery
Organize events e.g. stalls, lecture bashes. Handling AIESEC Connect sessions
Ensure excellent EP servicing. Ensure purposeful exchange is delivered and purposeful leadership is developed Seminar preperation Reintegration
Sales Must meet weekly KPIs Attending all physical AIESEC events such as weekly stalls and other events. Weekly team meetings and attend any other scheduled meetings throughout the semester Assisting EP's throughout the sales process Collaboratively work with team members and other portfolios Organizing and conducting interviews Researching programs Establishing partnerships with overseas AIESEC committees
Skills Developed Personal development through AIESEC's Leadership Development Model Presentation and public speaking skills Interpersonal skills Organisational & administrative skills Contribution to the development of AIESEC Monash and AIESEC as a region Personal and Professional Development Grow your professional and international network Opportunity to attend regional and international conferences
Outgoing Global Internship Program
The Outgoing Global Internship Program (oGIP) portfolio manages the various programs such as the business and teaching internships, thereby facilitating the entire process of sending students on crosscultural Internships. As a member of the oGIP team, you will be responsible for the quality control of the intern's experience, helping them in their global professional development opportunity. By interacting directly with the people we send on cross-cultural internships, you will see the impact of social change in both its nitty-gritty and its grandiose.
Events Officer oGIP
Value Delivery Officer oGIP
Events
Value Delivery
Organising Stalls Contacting faculties to be present at their events Handling AIESEC Connect sessions
EP LEAD touchpoints EP/TN check-up and communication Seminar preparations Reintegration
Sales Must meet weekly KPIs and metings Attending all physical AIESEC events such as weekly AIESEC Stalls and external events Collaborating with members inside and outside of portfolio for sales Organising and conducting interviews Assisting EPs throughout sales process Researching programs and projects Establishing partnerships with overseas AIESEC committees
Skills Developed Personal development through AIESEC's Leadership Development Model Presentation and public speaking skills Interpersonal skills Organisational & administrative skills Contribution to the development of AIESEC Monash and AIESEC as a region Personal and Professional Development Grow your professional and international network Opportunity to attend regional and international conferences
Incoming Global eXchange The Incoming Global Internship Program (iGIP) is the front line of AIESEC's engagement with the professional world. Our role is to understand the human resources needs of local organizations and promote our international Global Talent program. Being part of iGIP you will be in communication with managers and directors of firms and not-for profits both small and large. Dealing with organizations in fields varying from Digital Marketing to Environmental Sustainability you will gain an understanding of the working of real organizations.
Business Development Officer Business Development Understand and communicate AIESEC's values to externals Schedule meetings with organisational representatives Conduct activity to approach and contact companies Generate leads to contact through various platforms Network with leads to connect them with AIESEC
Skills Developed
Incoming Exchange Officer Exchange Understand and communicate AIESEC's values to externals EPmanagement through internship process Ensure all administrative details are completed, eg. visa, accomodation Liaise with companies and assist in the selection of an international intern by organising and facilitating interviews Screen applicants for each TN using the national AD space to determine interview candidates.
Ability to think strategically and create solutions to potential operational bottlenecks Confidence to manage relations with professional organizations Effective communications skills under pressure and in unfamiliar environments Understanding specific industries market conditions and operating cycles Interaction with talented international graduates
Account Manager Accounts Understand and communicate AIESEC's values externals Maintain contact with the company and EPs through internship process Prepare for and conduct leadership development sessions with EPs Schedule and attend monthly meetings with companies to build relations Create informational seminars for incoming EPs Ensure all administrative details are completed eg. bank account, mobile contracts
Skills Developed Ability to lead a team to achieve set goals under a deadline Ability to think strategically and create solutions to potential operational bottlenecks Confidence to manage relations with professional organizations Effective communications skills under pressure and in unfamiliar environments Understanding specific industries market conditions and operating cycles Interaction with talented international graduates
Digital eXperience and Relations
Our Digital Experience and Relations portfolio aims to build knowledge and trust about our digitally through social media, and to better understand the exchange programs that we offer through Facebook, Instagram and Snapchat. You will work in a creative team environment to discuss new campaigns, ideas and execute these campaigns to ensure maximum reach to students on campus. Through the role of relations, we aims to engage university faculties and clubs and societies and externals to run events on campus, create opportunities for volunteering and internships for students and present positive brand awareness of AIESEC to externals.
UR Member University Contact university faculties and create\maintain partnership Collaborate with university faculties for events Deliver clear value propositions and strategies Generate new leads where possible, and review past partnerships Develop understanding of university environment and how AIESEC can provide a solution
ER Member External Contact external organisations to create\maintain partnerships Collaborate with externals for events Deliver clear value propositions and strategies Generate new leads where possible, and review past partnerships Develop understanding of external environment and how AIESEC can provide a solution."
Skills Developed Effective communication Personal and professional development Understand the university market Developing different value propositions with different faculties and clubs. Opportunity to attend local, regional, national and international conferences.
DXP Member Digital Generate marketing content among vagarious different mediusm Work team members to implement marketing ideas and strategies Collaborate with portfolios in fulfilling marketing needs Consistently review strategies and promotional materials Sales Data analysis of insights and updating tracker weekly
Skills Developed Design skills Event planning Personal and professional development in understanding marketing and current trends Understanding effective brand awareness of an organisation Understand how to draw conclusions and implement solutions based on quantitative and qualitative data Practical implementation of strategies to improve brand awareness on campus Opportunity to attend local, regional, national and international conferences
Talent Management The Talent Management (TM) portfolio is the key driver of the organisational culture and development at AIESEC Monash, akin to Human Resources. As a member of the TM team, you will work towards building and maintaining a healthy organisational culture. You will strategise and implement support processes and events for members, to ensure that each member is able to personalize their leadership and self-development experiences in AIESEC, in accordance with their different personalities, motivation levels, needs and goals. TM is at the crux of the organisation, in that we empower and develop AIESEC’s members, who then empower our Exchange Participants, who then empower and impact on those they meet on exchange.
Talent Manager
Task Force Team
Talent
Task Force
Run meetings with portfolio members Training members of various portolios to execute team minimums Performance tracking Data analysis of weekly surveys Recommending strategies to PLs Sales Attend team meetings for other portflios as integrated member Attend weekly PL meetings
Internal event planning and committee bonding preparation Market research Project planning Marketing and execution (depends on project) Project research Role is additional to your main LC responsibilities
Skills Developed Public speaking and presentation skills Mentoring skills Event planning Personal and professional development Understanding how an organisation works from a HR perspective Understanding and organizing the recruitment and training processes of an organisation Understanding how to draw conclusions and implement solutions based on quantitative and qualitative data Practical implementation of strategies to improve membership performance and organizational culture Opportunity to attend local, regional, national and international conferences
Finance and Governence The Finance and Governance(FnG) portfolio overlooks the entire AIESEC entity and supports operations by utilising financial data and operational knowledge. Through operational consultancy and the mentoring of front office members, we keep teams accountable for their financial performance. Members will ultimately be responsible for managing all accounting systems within the organisation to facilitate the preparation of monthly financial reports and keep accounting systems updated according to the CPA policies and regulations. Finance members are in charge of addressing risk management, costing and operational concerns by proposing new alternative revenue streams and innovative investments. Moreover, they will ensure return on investments are maximized.
Finance  Manager Finance Accounting (bookkeeping) Risk management (budgeting, financial policy) Generating LC monthly financial reviews Investments tracking Cash flow/asset management Audits and grants Subsidy paperwork
Product Learn about products and operations Co-creating consumer products and efficient processes Performance tracking & analysis Operational consultancy Expense and income management
Skills Developed Management of reportsfor both internal and external purposes Auditing and review ability for various different areas of management Communication and channel management Knowledge of financial structures and processes Practical implementtion of policy in both finacial and product related areas Organisational & administrative skills
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