AIESEC INDONESIA th
st
Surabaya, 18 – 21 July 2013
DELEGATES MAILER, RELEASED ON 25TH OF JUNE 2013
INTRODUCTION This year, AIESEC Indonesia will hold the annual event National Functional Summit that inviting all AIESECers in Indonesia, Indonesia hosted by LC Surabaya.. National Functional Summit 2013 is the place for members to know each other of AIESEC-er AIESEC in Indonesia that can reflect the continuity and the spirit of AIESEC Indonesia. NFS is also the place to ensure the strategies through national implementation in Executive Board (EB), Management Board (MB), and Local Committee President (LCP) create a clearly vision for fo EB, ensure the effective of planning implementation and exe execution cution towards the EB, observe the result which achieved by association and protect commitment from all members toward national and global global.
TABLE OF CONTENTS MCP GREETINGS ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 OBJECTIVES OF THE SUMMIT! ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 2 VIRTUAL PARTICIPATION------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 DELEGATES PROFILE OF THE SUMMIT! ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 THE AGENDA ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 3 DELEGATES PAYMENT INFORMATION -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 7 OC CONTACT LIST ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 7
1
MCP GREETINGS Hey AIESEC Indonesia! In just under 3 weeks, we will have our first be conference as “current” boards of AIESEC Indonesia. We will put our belief and operation to the next level! In anticipation of the summit, and in order to make for a better experience, this booklet explains some of the details. Of course, we are being very graciously hosted in Surabaya by AIESEC LC Surabaya. Lia Indri Hapsari (Lia), the OCP of National Functional Summit 2013 will also serve officially as the liaison with LC Surabaya. Together with her team, she will give the best for the conference. Say hi also to Ignatius Rieza (LCP Surabaya 12/13, MCVP oGCDP 13/14) as the OC coach of the OC team and Ardian Widjaja/Nene Mulan (MCVP Entity Development/MCVP Finance 13/14) as the conference managers. I am very delighted as well to inform myself acting as Agenda Manager of the conference, together with my National Board Leaders (MCVPs, Chair Internal Auditor, Chief of Internal Auditor) and some “secret” external faci will give you the maximum trainings and sessions as the last preparation to start your term!
OCP: Lia Indri Hapsari (Lia)
OC Coach: Ignatius Rieza Agenda Manager: Dea Gendyna Conference Manager: 1. Ardian Widjaja 2. Nene Mulan
Hope you will attend and enjoy the conference! ^v^)y Hugs, Dea Gendyna
Faci Team: 1. Leaders (TLP) of National Board 2. External Faci (secret)
OBJECTIVES OF THE SUMMIT! The four main objective of the meeting are: 1. 2. 3. 4.
Equpiment of functional and individual skill development Equipment of EB and MMB to make them ready to start their term (in motivation,skills,knowledge,and behaviour) Completing Local transition through the clarity of ational standard and National Coordination with local level Performance review of Q4
VIRTUAL PARTICIPATION Given not everyone could attend in person and the importance of this summit, for commission time (functional time), we suggest you to contact the MCVP related and ask if it’s possible for MCVP of LCVPs who attend, can prepare the internet-related logistics. Don’t rely on the OC for the stability of your internet connection. For plenary session, we don’t design the conference to be in livestream. So we suggest you to try your best to come.
DELEGATES PROFILE OF THE SUMMIT! The four main profiles of the summits are 1. 2.
Executive Boards Middle Managers & OCPs/Team Leaders
3.
Senior members having TMP or TLP position (MST, if any)
2
THE AGENDA
DAY 1, Thursday – 18th of July 2012 (Tracks: EB EB-NST Track and MB Track) Objective of The Day : “Summoning The Inspiring Power of Purpose” Opening Conference will be started (hopefully) on time (remember, I am the agenda manager). We will get to know the entities in AIESEC Indonesia, you \ can have roll dance if you want (manage your energy too because it’s fasting month, and it will be still a long day to go), expectation setting, chair welcoming, and agenda review. Q4 Performance Review is basically reviewing LCs performance during the final war. This session will boldly show the good case, bad case practice of the LCs during Q4, why things were running that way, y, and what is the result out of that condition. It will also give the prediction of how next quarterly review will be held during MBC, NEC, and NSC. Get to Know My Family is a very happy fun lovely session. Just wait. Power of Learning is a session that intends ntends to show you why Proactive Learning has been considered as non-negotiable negotiable competency in AIESEC. How it will also impact your whole experience in the end. Testing Your Why is expected to be the session full of “Aha Moments” please st ask your LCPs who attended the 1 day of LCP meeting to get a little clue of how great it was. Fundamental Entity Activities is one of the most fundamental session that shows the process of most important operations in AIESEC and how all functions inside the entity play theirr role to support the t most efficient/effective operation.
3
DAY 2, Thursday – 19th of July 2012 (Tracks: Based on Commission) Objective of The Day : “Operational Expert in The Making”
Morning Plenary Fun Team. Agenda Review. Happy Happy Start! Do You Know What You’re Doing is giving you Aha moments whether you know exactly each of our programs inside ELD, whether you know how each single operation is connected and referring to certain result, whether all of the things you do (program and operation) impacting yourself and your team. Functional Introduction & Expectation Setting Commission is the first meeting as current. Setting all fundamental things you have to have in commission. Functional Basic is simply commission time to get into detail about the role, process, and other fundamental training related to your functional operation. Functional Tools and myaiesec.net is a session that shows you the tools that each function currently use and how we use it effectively. Internal Audit is understandable from the name of the session. ☺ Functional Specific Trainings is understandable from the name of the session. ☺ Governance and Accountability is explaining how is the SOLA (accountability system of LCs) going to be, how it will be connected with entity clustering. This session also explains XPP, compendium, and other national standards in a more detailed manner.
4
DAY 3, Thursday –20th of July 2012 Tracks: 1. TTS for ICX, ER/BD 2. TTR/TTI for TM and OGX while Finance and Mar/Com/PR will be divided. During the last session they will have their commission time instead of going to Customer Maintenance Session) Objective of The Day : “Professional in The Making” – Practical Skill Development Morning Plenary Fun Team. Agenda Review. Happy Happy Start! The safety of Our Operation is to know the state of our safety in programs. It will relate to the pricing, salary system, visa/legal, etc and also how we control them. Specific Sales & Product Packaging is to let you know the practical knowledge about how to be able to sell/offer products effectively to specific target and to prepare product packaging, cold call, warm call, until making a meeting happens Effective Sales Presentations/Meetings and Negotiation Power is a session that let you know the practical knowledge about doing an interesting presentation and how to be able to make every sales meeting counts and effective Customer Maintenance and CRM is a session that let you understand to Develop Tracking Tools for LC partners, CRM. During this session, finance and Mar/Com/PR commission will have their own separate functional time to gather all information for the whole day. Mass Promotion & Personal Marketing (Campaign Management) is to let you know the practical knowledge about how to do a successful and viral campaign that shoot the right target, about ow to be able to sell/offer products effectively to mass audience (market), how to promote the right brand to the market so that we can attract the right people from a mass audience (big market). From preparing the campaign, ensuring a campaign to be effective, attracting the right people, etc
Investigation and Interview Skill is a session that let you know the practical knowledge about how to recruit, to interview, and select the right people and how to be able to identify potential of right individuals (human asset) through interview. Customer Maintenance and Reintegration is a session that let you know how to maintain the quality of relationship between LC and Eps before, during, and after exchange. During this session, finance and Mar/Com/PR commission will have their own separate functional time to gather all information for the whole day.
5
DAY 4, Thursday – 19th of July 2012 (Tracks: EB and MB+NST) Objective of The Day : “Operational Expert in The Making” Organizational Management is to know the development Block, National Focus, Timeline of the year, National Campaign, National Product, and National Project, RnR. In the end, you will have 60 minutes LC time to adjust all the yearly timeline based on the condition of your LC. Expanding Outreach is to let to explore the EwA stage and how LC can start and making sure their activities is engagement more young people as their talent pool for ELD programs or contrbute more on the operation in ELD programs (homestay concept, internal internship, etc) and to know the importance of both program expansion (SUs), and entity expansion. Situational Leadership is a session that let you know the tendency of your leadership style, knowing the SW of your leadership style, then knowing the main chars of ur subsidiaries and lead them (or act) upon that to be able to lead effectively Self Actualization and Self Leadership is a session that let you understand how to ensure individual effectiveness and self productivity through commitment, self time management, self tracking, and self-motivation. Also, to understand the Maslow pyramids and to understand how can an individual lead themselves to gain the highest level of self-leadership (and self-motivation). This is basically LEAD session for (new) members Synergy Collaboration is to let you know the contribution of each function towards the organization goals and certain objective which is making us closer to AIESEC 2015. making sure that both synergy concept is connected to each other and not separated. This session is also to let you know the possible collaboration in a team, collaboration with other entities in AIESEC Indonesia (LCs and MC), collaboration with other entities in the global network, and collaboration with other youth organization in Indonesia.
6
DELEGATES PAYMENT INFORMATION Here are the information of Delegates Payment: • • • •
Delegates fee : Rp 350.000,00 Cancellation fee : 100% Late payment fee : Rp 30.000,00/ day Total delegates fee : Rp 380.000,00
Pay it through BCA Account : a/n Fatimah 7650414164 After payment has been transferred, each CoD must confirm to Fetti (OC Delegates Service) : +62 +62-897-312 312-2503 and send all receipt of payment to her email : fatimachmd@gmail.com 1st Round Registration deadline •
th
28 of June 2013, at 11:59 PM (GMT+7)
1st Round Payment deadline •
:
:
1st of July 2013, at 11:59 PM (GMT+7)
Registation link: Bit.ly/NFS2013Form
OC CONTACT LIST Organizing Committee President
Organizing Committee – Finance
Name : Lia Indri Hapsari Phone : 085232690000 Skype ID : liaindrihapsari Email : lia.hapsari@aiesec.net
Name : Astrini Aning Widoretno idoretno Phone : 085645355813 Email : astrinianingwidoretno@gmail.com
Organizing Committee – Delegates Servicing Name Phone
: Fatimah Acmad : 0897 3122 505
Organizing Committee – Event Name : Soni Senjaya Phone : 081235056553 Skype ID : sonysenjaya email : soni.senjaya@aiesec.net
7