2023 PA COMMITTEE POSITIONS & ROLES

The PA Executive Committee is expected to help with one role or event per year and attend all committee meetings during the year. Correspondence with the school and within the PA is generally weekly. More contact may be required per the duties of each VP and in the lead up to PA Events. Members of the General Committee are expected to help with one role or event per year and attend a minimum of six committee meetings during the year.

Pa Executive Committee

President

Oversees and assists with all activities undertaken by the Association

Represents the Association to the School and the wider community through events, meetings and through a position by invitation on the School’s Board

Promotes collaboration between the PA and the School and is committed to all Association events and their planning

Chairs all PA General and Head of School meetings (approx. 4 each per year)

Vice President - Secretary

Oversees the agenda, minutes, record-keeping and administrative aspects required for maintaining and efficient and communicative Association

Attends all PA Executive & Head of School Meetings (approx. 4 per year)

Vice President - Finance

Manages the account of the Association and supervises the accounting for Association events

Liaises with the School’s Business Administrator and reports to the Association on financial matters, and therefore, should have a reasonable understanding of Accounting.

Vice President - New Parent Coordinator

Facilitates the Welcome Coffee Mornings, normally the first day of each term

Manages the New Parent Forums at the beginning of each term, as required

Ad hoc, informal meeting with parents, as required

Works closely with the Vice President Community Liaises with School and external parties, as appropriate, to conduct other gatherings of interest to new families to Hong Kong and AISHK.

Vice President – Community

Recruits and coordinates Class/Year Level Representatives

Manages communication between the Class/Year Level Representatives and the PA in relation to parent social activities within their class or year levels

Works closely with the Vice President – New Parent Coordinator and their respective activities.

Vice President – Events

Supports the President, Secretary and any specific event committees to plan and schedule PA events for the year

Coordinates with and supports the PA President and Secretary and specific event committees to maintain related documentation and communications regarding PA events

Works proactively and closely with the School Development Office to leverage from and align messaging with the School’s official communication platforms and ensure timely event promotion

Works closely with the Treasurer to observe the budget for PA events

Assists with attracting volunteering, donations, rostering and on-the-day planning for PA events

PA GENERAL COMMITTEE (10 Positions Available)

Members provide general assistance with tasks as they arise throughout the year. They may take on specific committee responsibilities for the Association, by arrangement with the PA President and the Head of School, such as assisting with Parent Forums, Welcome Committees for new AISHK parents or the PA Website. General committee members may wish to join the sub-committees that are formed during the year to organise key events eg. AISHK Fair, Ball, Mother’s Day or Father’s Day events.

The School and the Parent Association have a long tradition of enlisting Class Representatives for each year level.

The main purpose of establishing a system of Class Representatives is to assist with communication between School and home and to provide a link or contact point for parents within class groups for information sharing and parent community events.

is a wonderful opportunity for parents to be involved with class functions, activities, excursions and the planning stages of special events and meet ups.