AIESEC University of the Philippines Diliman
LOCAL COMMITTEE
PRESIDENT 2015-2016 Application Package
Message from the LCP Eligibility Criteria Job Description Application Requirements Election Timeline COMELEC Team
TABLE OF CONTENTS
MESSAGE FROM THE LCP “Leadership stereotype. style.” is not a
It is a
To my potential successors, I’ll be brutally honest: I love being LCP. It is without a doubt the best role I ever took in my AIESEC career. As LCP, you have the power to turn your dreams for the org into a reality. You have the distinguished privilege of being the figurehead of one of the largest, most diverse and most unique organizations on campus and in the world. Yet, I also faced the worst crises in my entire life through this role. The job truly is a test of your character. It will continually challenge your ideals, beliefs and leadership. Halfway into my term, I have never thought of giving up. I handled all the challenges thrown at me with utmost grace. Simply because I knew that at the end of the day, all the tears, stress and sacrifices were worth it. We were changing lives. And now it’s your turn. Cling on to your ‘why’. It will get you through all the hardships you’ll have to face in this application process. Dream big not only for the world, not only this organization, but also for yourself. Best of luck to you all!
#trendsetters Alain Amarante
LCP 2014-2015
ELIGIBILITY CRITERIA In accordance with the AIESEC in the Philippines compendium, any LCP candidate must satisfy the following criteria: 1. Must be a bona fide UP Diliman student 2. Must be enrolling for the entire 2015-2016 academic year 3. Must have passed 12 units every enrolled semester 4. Must be of good moral character 5. Must not have been previously involved in any cases of misconduct 6. Must have gone through the Team Leader Program 7. Must not assume another position in any other organization during the term he/she will be LCP 8. Just have never been impeached from any position 9. Must have attended one national conference 10. Must be a member of the incumbent Executive Board* *If no one from the incumbent Executive Board runs, applications may be opened to non-Executive Board members.
JOB DESCRIPTION Strategy Management ² Aligns Local Committee along one direction from planning to implementation ² Facilitates Local Committee planning and replanning ² Facilitates long-term planning and investments for the Local Committee ² Assesses the internal and external environment to guide strategic Local Committee decisions ² Aligns Local Committee plans to AIESEC in the Philippines and AIESEC International ² Local Committee plans, organizational design, departmental plans, programme plans ² Percentage planned goal achievement based on Local Committee plans ² Regular planning, re-planning. and evaluation seminars ² Regular and accurate financial statements, and long-term investment plans ² Clear alignment of Local Committee plans to AIESEC in the Philippines and AIESEC International
JOB DESCRIPTION Performance Management ² Monitors and drives overall Local Committee performance ² Steers Local Committee towards growth, performance, and results ² Tracks the Key Result Areas and Measures of Success of the Local Committee ² Prepares and publishes consolidated Local Committee status reports ² Troubleshoots Local Committee issues and concerns ² Absolute performance growth based on previous term ² Relative performance growth based on previous term ² Goal achievement relative to set Local Committee goals ² Regular and comprehensive Local Committee status reports ² No compendium or XPP violations and no open/ pending cases in the NCB/ICB
JOB DESCRIPTION Stakeholder Management ² Represents the LC with internal and external stakeholders (local, national, international) ² Maintains and strengthens strategic international Local Committee partnerships ² Engages the Local Committee’s Board of Advisers, AIESEC Alumni, and exchange participants ² Ensures a healthy Local Committee brand and a stable relationship with all stakeholders ² Ensures that Local Committee operations are legally sound ² Attendance in local and national conferences (ALDS, NPC, NPM, ELDC, NatCon, NEB meetings) ² Attendance in international conferences (APXLDS, SEA, IC) ² Representation and presence in internal and external events ² Presence of international Local Committee partners, corporate and non-corporate partners ² Local Committee integration of Board of Advisers, AIESEC Alumni, and Exchange Participants
JOB DESCRIPTION Management Local Committee ² Shapes overall LC culture ² Ensures that the organizational design in place considers all relevant factors of the LC ² Serves as check and balance for the LC finances ensuring long- term sustainability ² Ensures proper people management and implementation of the LC Compendium ² Ensures and oversees succession planning and proper transition to the next term ² Retained Local Committee membership and voting status in AIESEC in the Philippines ² Financial reserves and overall sustainability of the Local Committee ² Updated and implemented Local Committee compendium ² Overall alignment of Local Committee members to AIESEC ² Overall member activity, retention rate, and succession pipeline
JOB DESCRIPTION EB Team Management ² Drives, manages, and tracks EB performance ² Facilitates EB team meetings and decisionmaking discussions ² Drives Executive Board synergies down to the Local Committee ² Facilitates individual team experiences and functional learning of the Executive Board ² Develops and coaches Local Committee Vice Presidents personally and professionally ² Strong and healthy working relationship within the Executive Board ² Executive Board aligned in terms of team purpose, branding, identity, and purpose ² Regular Executive Board meetings, seminars, and reports ² Executive Board members are in synergy towards a common direction ² Executive Board retention rate and succession pipeline
HALL OF FAME be LCP.” “It’s great to
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CHECKLIST
ü Letter of Intent addressed to current LCP ü Scanned Form 5 for First Semester of A.Y. 2013-2014 ü Scanned copy of the Certificate of Good Moral Character from candidate’s college ü Scanned copy of True copy of Grades ü AIESEC Curriculum Vitae with photo ü A general plan of action for the LC ü Endorsement letters, minimum as follows: 1. Incumbent LCP (1) 2. Incumbent MCEB (2) 3. Incumbent LCEB (3) 4. Previous TL (1) 5. Previous TM (2) ü Answers to general questionnaire ü Answers to specific questionnaire ü Motivational video
APPLICATION REQUIREMENTS
APPLICATION REQUIREMENTS Official Documents 1.
Letter of Intent addressed to LCP
Strictly due by midnight of December 13, 2014 and must be sent to the entire COMELEC team’s emails. Template is provided on Election Website: https://aiesecupd1516elections.wordpress.com 2. Scanned Form 5 of First Semester of AY 2014-2015* 3. Certificate of Good Moral Character* 4. True Copy of Grades* *These documents can be procured at the applicant’s respective home college. Processing may take up one to two weeks.
APPLICATION REQUIREMENTS AIESEC Curriculum Vitae 5. AIESEC Curriculum Vitae with photo The AIESEC Curriculum Vitae has no specific format but is recommended to highlight the following: ² Roles and achievements in AIESEC (not limited to local committee roles) ² Conferences and Seminars attended ² Academic background (including GWA reflected on TCG)
APPLICATION REQUIREMENTS General Plan of Action 6. General Plan of Action The General Plan of Action of has no specific format but is recommended to contain the following: ² LC Term Ambition ² Goals ² Focus Areas ² Departmental Structure ² Programs and Functions ² Key Activities ² LC Culture The General Plan of Action must be consolidated within a maximum of three pages.
APPLICATION REQUIREMENTS Endorsement Letters 7. Endorsement Letters The applicant is required to acquire a minimum amount of the following endorsement letters: ² 1 from the incumbent LCP of AIESEC UPD ² 2 from the incumbent MCEB team of AIESEC in the Philippines ² 3 from the incumbent LCEB of AIESEC UPD (excluding LCP) ² 1 from a previous Team Leader that the applicant has worked under ² 2 from a previous Team Member that the applicant has worked with
APPLICATION REQUIREMENTS General Questionnaire 8. General Questionnaire ² What are your top three most significant leadership experiences in AIESEC? How have they helped you become qualified for your chosen position in the Executive Board? ² Describe your leadership style. What are your strengths and weaknesses? How do you differentiate yourself from other leaders? ² The applicant may use personality tests such as the Belbin Roles or MBTI to justify this. ² Discuss your experience in the following areas: ² Finance and Legal Management ² Team Management ² Training/Coaching ² Exchange Management ² Project Management ² Stakeholder/Partnership Management ² Sales ² Brand Management ² What is AIESEC UPD’s relevance and contribution to: ² UP Diliman ² AIESEC in the Philippines ² AIESEC International ² What is your motivation for running?
APPLICATION REQUIREMENTS Specific Questionnaire 9. Specific Questionnaire ² Use any framework(s) of your choice to conduct a comprehensive internal and external analysis of the current state of AIESEC UPD. ² Discuss your long-term plan for the LC. What do you envision for AIESEC UPD five years from now? What will be your term’s contribution to this goal? ² Discuss the role of LCP. Expound on its duties and responsibilities towards different stakeholders of the organization, including but not limited to: members, university councils, MC and alumni. ² Comment on the present Executive Board. Do you think this number is optimal for productivity? Discuss strategies to make EB operations and processes more efficient. Propose an organizational structure for the LCEB. ² How will you be able to maintain good relationships with the many stakeholders of AIESEC UPD including but not limited to: members, EPs, TNs/corporate partners, alumni.
APPLICATION REQUIREMENTS  Motivational Video 10. Motivational Video The applicant is required to upload a motivational video on Youtube with the link attached in his application package. There is no minimum duration for the video length but the video must not exceed a maximum of ten minutes. The content of the motivational video is entirely up to the candidate’s discretion, but it is recommended that he or she take the opportunity to introduce his or herself rather than talk about plans that can be read from his or her other application package materials.
APPLICATION REQUIREMENTS Formatting The candidate is given the option and freedom to format and design his or her own application package as he or she pleases as long as the requirements are presented in the following order: 1. 2. 3. 4. 5. 6. 7. 8.
Cover page Curriculum Vitae General Plan of Action Answers to General Questionnaire (max 10 pages) Answers to Specific Questionnaire (max 10 pages) Endorsement Letters Link/shortlink to motivational Youtube video Scanned documents (TCG, GMC, Form 5)
ELECTION TIMELINE
December 3, 2014 Release of LCP App Pack December 13, 2014 Deadline: Letter of Intent January 16, 2014
Deadline: Application Package
January 19, 2014 LCP Convocations January 20-21 Elections January 23 LCP Coronation
All requirements/ concerns or questions must be addressed to the COMELEC team. alain.amarante@aiesec.net angelica.martinez@aiesec.net annacamille.licup@aiesec.net kathleen.belarga@aiesec.net
COMELEC TEAM
COMELEC TEAM Â Angel Martinez VP Expansion
Kate Belarga VP Talent Management Camille Licup VP Outgoing Global Community Development Program Alain Amarante Local Committee President
AIESEC University of the Philippines Diliman
LOCAL COMMITTEE
PRESIDENT 2015-2016 Application Package