Change has a considerable psychological impact on the human mind. To the fearful it is threatening because it means things may get worse. To the hopeful it is encouraging because things may get better. To the confident it is inspiring because the challenge exists to make things better. – King Whitney Jr.
General Fund Special Revenue funds Capital project Funds Enterprise Funds Debt Service Funds Agency Funds Redevelopment Funds
Special Revenue Funds
General Funds
$6,085,511
$14,047,181
Capital Projects Reinvestment Funds $486,137
Agency Funds $502,995
Debt Service Funds $1,271,582
Enterprise Funds $2,043,471
Funds $2,554,729
Property Taxes 30% Sales Taxes 13%
Interfund Transfers In 20%
Other Revenue 1%
Franchise and Services Charges 9% Other Agencies 1%
Other Taxes Fines and Forfeitures 2%
Licenses and Permits 4%
20% Investments 0.6%
15 12 9 Millions 6 3 2006
2007
2008
2009
2010
2011
2012
Police
Fire and
30%
Emergency Medical Services 25%
General Government 15% Interfund Transfers Out 6%
Recreation and Community Services 11%
Community Development 13%
Salaries 52%
Benefits 21%
Other 1% Reimbursable Expenses 3%
Insurance 2%
Supplies 4%
Equipment 2%
Facilities 5%
Services 5%
Overtime 5%
10
10,100
9 8 17,400
7 6
11,200
5 4 3
16,900
14,000
Albany
Orinda
19,400
23,400
24,900
2 1 0 Piedmont Hercules El Cerrito
Pinole
Mill Valley Emeryville
General Fund Reserves 2007 General Fund Expenditures
2008
2009
2010
13,786,799
14,963,976
16,034,369
15,831,374
Minimum Target Reserves - 25%
3,446,700
3,740,994
4,008,592
3,957,844
Undesignated Fund Balance
3,182,581
3,209,486
3,560,007
3,600,000
$264,119
$531,508
$448,585
$357,844
Under Target
Department Summaries
Major Categories & Trends
General Fund Revenue Summary Projected
REVENUES
Fiscal Year 2010-11
Fiscal Year 2011-12
Increase (Decrease)
% of Total 2011-12
Property taxes
5,024,288
5,199,895
175,607
39.1%
Sales taxes
2,159,454
2,202,643
43,189
16.6%
465,300
471,700
6,400
3.5%
Other taxes
3,183,800
3,247,476
63,676
24.4%
Services charges
1,563,660
1,485,365
(78,295)
11.2%
679,218
682,774
3,556
5.1%
13,075,720
13,289,853
214,133
100.0%
3,482,298
3,531,210
48,912
$16,558,018
$16,821,063
$263,045
Franchise fees
Other revenue Total Revenue Operating transfers in TOTAL REVENUES AND TRANSFERS
$6,000,000
Property Taxes
Sales Taxes
Franchise Fees
Other Taxes
$5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $2006
2007
2008
2009
2010
2011
2012
$2,000,000
277
$1,800,000 230
$1,600,000
207
$1,400,000
167
$1,200,000
149
$1,000,000
170
***
2010
2011
$800,000 $600,000 $400,000 $200,000 $0 2005
2006
2007
2008
2009
$700,000
Licenses & Permits
$600,000
Fines & Forfeitures
$500,000
Earnings on Investments
$400,000 $300,000 $200,000 $100,000 $0 2006
2007
2008
2009
2010
2011
2012
$1,800,000 $1,600,000 $1,400,000 $1,200,000
From Other Agencies
$1,000,000
Service Charges Other Revenue
$800,000 $600,000 $400,000 $200,000 $0 2006
2007
2008
2009
2010
2011
2012
General Fund Expenditure Summary Projected
EXPENDITURES
Fiscal Year 2010-11
Fiscal Year 2011-12
Increase (Decrease)
% of Total 2011-12
Salaries
8,594,526
9,030,200
435,674
53.5%
Fringe Benefits
3,513,306
3,672,593
159,288
21.8%
849,761
817,355
(32,406)
4.8%
Other Expenditures
3,341,644
3,359,644
18,000
19.9%
Total Expendiures
16,299,237
16,879,792
580,556
100.0%
244,000
409,000
165,000
$16,543,237
$17,288,792
$745,556
Overtime
Operating transfers out TOTAL EXPENDITURES AND TRANSFERS
10,000,000 9,000,000 8,000,000 7,000,000 Salaries
6,000,000
Benefits
Overtime
5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 2007
2008
2009
2010
2011
2012
14 12 10 8 6 4 2 0 $0
$40,000
$80,000
$120,000
$160,000
$200,000
PERS Contribution Rates: Percentage of Payroll 35% 30% 25%
Police
20%
Fire
15%
JPA City
10% 5% 0% 2007
2008
2009
2010
2011
2012
2013
Kaiser Annual Premiums $20,000 $18,000 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000
Family Two Single
$4,000 $2,000 $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
2,500,000 2,000,000 1,500,000 1,000,000 500,000 2007
2008
2009
2010
2011
2012
El Cerrito Emeryville Hercules Piedmont Pinole San Pablo
Comparative City Salaries Approximate April 2011
110.0%
105.0%
100.0%
95.0%
90.0%
85.0%
80.0% Cities
Professionals
Managers
Directors
Police
Fire
2% at 60
Misc. Albany Piedmont Pinole Hercules El Cerrito San Pablo Emeryville
2% at 55
2.5% at 55
2.7% at 55
3% at 60
3 High Year Avg
1 High Year
2 % at 50
Police Albany Piedmont Pinole Hercules El Cerrito San Pablo Emeryville
3% at 55
3% at 50
3 High Year Avg
1 High Year
2% at 50
Fire Albany Piedmont Pinole Hercules El Cerrito San Pablo Emeryville
3% at 55
3% at 50
3 High Year Avg
1 High Year
` ` ` ` ` ` ` ` `
Frozen positions beginning 2008-09 (6+) Sharing Fire Chief with Piedmont City Clerk – holding position vacant Employee paying towards pensions: Supervisors, managers, specialists, etc. Police Reducing pension benefits for future City manager voluntary salary cut Expenditure reductions in miscellaneous areas
` www.albanyca.org ` May
16th – Second work session
Thank you!
Police Chief Mike McQuiston Police Lieutenant John Geissberger Police Patrol Sergeants B b Christianson Bob Ch i i Tom Dolter Art Pagsolingan Chris Willis P li Officers Police Offi Ted Allen Mike Larrick Chris Beck Dave Lembi Dave Belman Monique Limon Bill Boehm Pete O’Connor John Costenbader Jon Torres Jose Lara Vacant/Frozen Steve Foss Vacant/Frozen Mike Gibson Jose Torres
Crossing Guards * Mae Wright Doug Harper Mizue Yamasaki E th Patterson Esther P tt William Perkins Sharon Kaldunski
Reserve Officers George Krebs Jeff Nelson Daniel Bickham Whit Whitney Smith S ith
Police Lieutenant Dan Adams Police Detective Sergeant D Dave B Bettencourt
Administrative Services Supervisor M h Ki Martha King
Police Officer Detectives Brian Anthony Don Maiden Aaron Potter
Communications Clerks Jackie Ashley Nancyy Carnahan Nicole Hall Dan Hazelwood Darla Majors Erica Phillipsen
Police Services Technicians Ron Hein D Deana W Wang
Community Engagement * Karina Tindol
Clerk Typist * Susan Iscol
Parking P ki Enforcement E f * Danny Ho Vacant Vacant/Frozen
* Part-time
34 Full-time Employees 10 Part-time Employees 4 Volunteer Officers Police officer staffing ratios: ƒ Statewide average = 1.6 per 1,000 residents ƒ Albany = 1.6 per 1,000 residents
Service
Professionalism
Pride
Teamwork
Dedication
Police/Fire/EMS Communications
Civil & Criminal Records Services
Preventative Patrol
Reserve Officer Program
Emergency Response
School Crossing Guards
Parking Enforcement
Offender Registration & Monitoring
Criminal Investigations, Prosecution & Property
Service
Professionalism
Community Engagement
Pride
Teamwork
Dedication
Calls for Service Received………11,615 Di t h IIncidents Dispatch id t llogged………24,381 d 24 381 9-1-1 Telephone Calls….2,249* 24hr Public Service Counter
*2009 call data
Service
Professionalism
Pride
Teamwork
Dedication
Officer Initiated Incidents: 12,766 Traffic Stops: 4,916* 4 916* Traffic Citation Total: 2,319 F l Felony arrests: 159 Misdemeanor citations: 549** Average yearly # of prisoners booked at county jail: 199 * included in officer initiated incidents
Service
Professionalism
** includes DUI arrests
Pride
Teamwork
Dedication
Liaison to: • Parole • Probation • Crime Lab • District Attorney Conduct follow-up investigations Obt i search Obtain h and d arrestt warrants t Supervise major crime scenes Oversee destruction of narcotics and weapons Manage return or disposal of property and evidence
Service
Professionalism
Pride
Teamwork
Dedication
Commercial timed zone enforcement Residential street sweeping enforcement
Citations issued: 6,525
Service
Professionalism
Pride
Teamwork
Dedication
Process over 2,600 police reports annually Respond to 1,000+ annual requests for records Violent crime victim resource referrals Fingerprinting, Special Permits, Statistics
Service
Professionalism
Pride
Teamwork
Dedication
Unpaid Reserve Officer program Assist patrol and investigations, prisoner transport, and other day-to-day activity of the department and emergency call-outs Also play Al l a key k support role l in i community i events such h as the h Solano S l S Stroll, ll Parades, National Night Out, Bicycle Rodeos, etc‌
Service
Professionalism
Pride
Teamwork
Dedication
6 crossing walking i guards d assist i t children hild lki or bicycling bi li to t school (2 are assigned to each elementary school)
Service
Professionalism
Pride
Teamwork
Dedication
Parolees Probationers Sex offenders Gang offenders Arson offenders Narcotic offenders
Service
Professionalism
Pride
Teamwork
Dedication
Tri-City Safety Day
AUSD Youth Health Summit
Coffee with the Cops
Station tours for elementary schools
Police Youth Academy
Be a Good Neighbor Month – Marin School
Child safety seat inspections
Commercial-Residential conflict resolution strategies (w/CD&ER)
Albany Police Activities League America 101 (University Village) National Night Out Neighborhood Watch Disaster preparedness (w/AFD) Commit to Serve Volunteerism Expo Homeless services (w/CD&ER) Blighted property resolution strategies (w/CD&ER) Annual Albany High School presentations: • CSI for science classes g with the police p • IHS Curriculum – Interacting
Service
Professionalism
Pride
Teamwork
Dedication
Police Overtime ‐ Budget vs Actual $450,000 $400,000 $350,000 $300,000
Budget
$250,000
Actual Under Budget
$200,000 $150,000 $108,718 $100,000 $50,000
$53,907
$45,271
$0 FY 08-09
Service
FY 09-10
Professionalism
Pride
FY 10-11
Teamwork
Dedication
Police Overtime - Budget vs Actual
$ , $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $100 000 $50,000 $0
Police Overtime Budget $450,000 $400,000
$108,718
$350,000 $53,907 $53 907
$45,271
- $119,557 $119 557 $300,000
FY 08-09
FY 09-10
FY 10-11 $250,000 $200,000 $150,000 $100,000 $50,000 $0 FY 2008-2009
Service
Professionalism
Pride
Teamwork
FY 2010-2011
Dedication
900 800
28% decrease in crimes reported to the FBI. 850
821
700 700 645
600
612
500 400 300 200 100 0 2006
Service
2007
Professionalism
2008
Pride
2009
Teamwork
2010
Dedication
Fire Chief (shared) Ed Tubbs Battalion Chief Brian Crudo
Fire Captain Jay Jorgensen
Fire Captain John Weitzel
Fire Captain Dustyn Wiggins
Fire Lieutenant Jim Boito
Fire Lieutenant Brad Winding
Fire Lieutenant Mike Cesmat
Fire Engineers Jim deRoque Erik Ortenblad
Fire Engineers James Berry Mike Raab
Fire Engineers Eric Agee Bill Dennehy
Fire Fighters James Sanders Brett Schluetter
Fire Fighters Tom Osuna Tim Smyser
Fire Fighters Gavin Aubert Desmond Smyth
DAILY OPERATIONS
ADMINISTRATIVE Battalion Chief/Fire Marshal – Brian Crudo Fi P Fire Prevention ti – plan l review i & construction t ti iinspections, ti business inspection program, special inspections, vegetation g management, g fire investigations, g disaster preparedness, public education, CERT Program, Operations planning
Your Fire Department not only responds to the fire and medical emergencies that everyone y expects, p , we are one of four cities that provide p their own ALS transport. p We respond to hazardous conditions, provide training (ourselves and our community), prevention inspections, station and equipment maintenance, public education, disaster preparedness, station tours, special presentations, smoke detector installation, installation and more. more All of this everyday, everyday seven days a week, week all year and with six firefighting personnel per shift!
2010 Reports Fires Rescue & EMS
= 41 = 916
Hazard Conditions = 45 Other Service Calls = 447 Total calls
= 1,449
p 2010 Reports Training hours = 6,479 or 360 hours per person. More than 1,200 K – 3rd grade students interacted with during Fire Prevention Week 973 business, vegetation & life safety inspections were performed by the fire department staff
National Night Out Smoke Detector Program Disaster Preparedness ALERT Team & their training Annual Open House CPR/Fi Aid/ AED Training CPR/First T i i Block Parties
Accomplishments Alameda CERT Grant $18,000 Photo-electric Smoke Alarm ordinance Unified Fire Chief
Ch ll Challenges F Facing i th the AFD Meeting the needs of our community Overtime/Staffing Succession Planning Retirement of Lt. Winding (soon)
D Department t t St Strengths th Modern equipment and facility Talented, l d accessible, ibl ddedicated di d staff ff that h iis proactive i …not reactive Department is running well
Planning & Building Environmental Transportation Housing & Others
Community Development Director Ann Chaney
Planning Pl i Manager M Jeff Bond Associate Planner Vacant/Frozen Building Inspector David Henderson CD Technician John Erlich Administrative Secretary y Ann Hsu
Environmental Associate Nicole Almaguer
Transportation Associate Aleida Andrino Andrino-Chavez Chavez
Community Development Department
31
Planning & Building Division Planning & Zoning
Building
Code Enforcement
Project Review Land Use Policy 32
Major Planning Project Files • • • • •
Safeway University Village St. Mary’s High School Master Plan Wireless facilities Medical marijuana
33
Completed plans: Green building program in 2007 Design Review Guidelines in 2008-2009 Draft Housing Element prepared in 2009 Refinements to Planning & Zoning Code in 2009 Pending plans: Update U d t G Generall Pl Plan ((currentt 1990 1990-2010) 2010) Housing Element (current 1992) 34
Planning & Building Division Planning & Zoning
Building
Code Enforcement
Plan Check
Inspections 35
36
Planning & Building Division
Planning Pl i & Zoning
Building
Code C d Enforcement Building Code/ Planning Code Health & Safety/Abatement Dangerous Bldg Codes 37
38
Goal: Goal of 2 to 3 major code enforcement activities per year Challenges: Not meetingg communityy expectations p for length g of time to resolve issues Limited scope of legal authority to address quality of life issues Legal authority does not address behavior of occupants Limited staff trainingg and certifications 39
Before
After
ENVIRONMENTAL
Community Development Department
What We Do: Climate Cli t Action A ti Plan Pl implementation i l t ti (CO2 reduction) d ti ) Clean Water program (NPDES mandates, etc.) Garbage and Recycling (green waste, waste food scrap scrap,
electronic waste, etc.) Energy Efficiency Waste Management (Franchise Agreement
expiration/renewal) Creek Restoration planning Waterfront (planning, Cove improvements, etc.)
Rain Gardens
What We Do: (cont d) (cont’d) Farmers Market
Coastal Cleanup Day, Earth Day, Arts & Green Day School support pp – environmental clubs,, “greening” g g projects (e.g., lawn replacement at AMS) Internship programs for high school students
Mandates: AB 32 – CO2 emission reduction Clean Water Act ((Cityy compliance p of NPDES1 Permit applies to all projects) AB 939 - Waste Diversion requirements (75% ( % diversion di i by b 2010; 2010 Albany Alb currently l about b 70%) 0%) AB 1881 - Water Efficient Landscape regulations
Community Development Department
What We Do: Traffic Calming, traffic circle, speed humps, median islands (Marin Avenue, 1000 block Santa Fe, Ordway/Posen, etc.)
Pedestrian Safety (Manor Way, sidewalk bulbouts, lighting at Ohlone Greenway, etc. )
Bicycle lanes/paths (Marin Avenue, path under I-80/580 freeway ramps, Ohlone Greenway path realignment )
Traffic control planning (stop signs warrants, school signs, etc.)
What We Do: (cont’d)
Grant Administration (seek, write, manage) Programs/Education g School Bus Walking School drop off-pick up zone modifications Walking audits Public parking and signage Project Management Parking Permit program Conduct volume and speed surveys Sidewalk maintenance program p g Safe Routes to School program Oversized Vehicle Ordinance
Before
After
Pending Projects Active Transportation Plan (i.e., (i e new pedestrian/bicycle update plan) (adoption fall 2011) Pierce Street Bicycle/Pedestrian path (summer 2011) Buchanan Street Bicycle/Pedestrian path (summer 2012) Ohlone Greenway bicycle path widening (via BART project) Traffic signal and pedestrian safety improvements Jackson/Buchanan k / h (summer ( 2011)) Marin/Santa Fe and (summer 2012) Climate Action Plan (CAP) implementation “Way- Finding” Signage program Complete Streets Planning Grant (application pending) 80 Integrated Corridor Mgmt. Mgmt (arterial/freeway operation) II-80
Housing and Other Community Development p Department
What We Do Community Development Block Grant (CDBG) administration ((helps p fund Minor Home Repairs, p , Meals on Wheels, Dial 2-1-1) q for new multi Affordable Housingg requirement family Stimulus Housing programs (includes Homeless Prevention and Rapid Re-housing program) Housing relocation efforts at Albany Bulb
Agreements A t (BART, (BART CMA, CMA Waste W t Management, M t etc.) t ) 2010 Census (assistance) N Newsrack k compliance li Improved directional signage Buchanan Street Utility Undergrounding Bees/Chicken permits
Provide Staff Support: -
Planning & Zoning Commission Traffic & Safety Commission Sustainability Committee Waterfront Committee
Interagency Coordination with:
StopWaste.Org (Waste Management) Alameda Countywide Clean Water Program Regional Water Quality Control Board (RWQCB) East Bay Regional Park District (EBRPD) Al Alameda d County C t Transportation T t ti Commission C i i (ACTC) Caltrans Association of Bay Area Governments (ABAG) BART AC Transit Alameda County Housing & Community Development Metropolitan p Transportation p Commission (MTC) ( )
Public Works Manager Rich Cunningham
Project Manager Ana Bernardes Project Manager Vacant/Frozen
Urban Forestry Coordinator Tony Wolcott
Maintenance Supervisor Vacant/Frozen Lead Maintenance Workers Mark Matherly Jerry Vargas Maintenance Workers Pat Looney Gary Mercer Jeff Ruth AJ Silva Office Assistant Amy Alvidrez
Principal areas of interest:
Operations and Maintenance Engineering g g Urban Forestry Infrastructure Management
Emergency response to overflows Cleaning Inspection Informal Contracts for Single-block Single block Mains and Service Lateral Repairs
Pavement repair Street signs and signals Curb painting and street striping Informal one-block one block paving jobs
Civic Center Community Center Senior Center Parks Teen Center
Community education and involvement The beautification of Albany’s streets – making the cityy look cared for Regular, street by street, district to district, pruning of all trees on a three yyear cycle. y Vigorous tree planting program Conservation Co se v o of o water w e Gill Tract Nursery Bay Friendly principles
g Mowing Weeding Trimming
Recently completed:
Codornices Creek Community Center Tower Catherine’s Walk Madison Street and west Solano Av paving Adams-Castro flooding relief
About to start: Buchanan-Jackson Signals Pierce Pi St Streett reconstruction t ti
Interagency Projects BART Seismic Retrofit PG&E Undergrounding
p Inflow/infiltration control pper EPA/DOJ Stipulated Order Sewer system condition assessment 20 yr Sewer rehab/replacement h b/ l program
Stormwater management per new regulatory requirements Next phase due in 2013
Pavement management g via MTC’s Streetsaver Program
Recreation & Community Services Director Penelope Leach
Community Services Manager Chelle Putzer Recreation Coordinators Jess Cosby Rosemarie Chu Robin Mariona Vacant/Frozen V Vacant/Frozen t/F Part-time Recreation Programmers Heather Robinson Eva Phalen Part-time Building Attendants Nir Maoz John Amerkhanian Oscar Rodriguez Jennifer Sloan
Teen Center/Cable Manager Jeremy Allen Recreation Coordinator Anthony Marchitiello Part-time Teen Center St ff Staff Jamira Johnson Yulia Tapia Denisha Small
Childcare Supervisor Brad Griffith
Part-time Childcare Staff Brenda Barnett Anh Nguyen Mary Boyett
Senior Services Supervisor Isabelle Leduc Recreation Coordinator Nick Jordan
Part-time P t ti S Senior i Center Staff Nick Mildenhall Zion Lee p Ilona Carpenter Brittney Curry JP LeRoux Brendol Swygert Maya Mizuhara Katya Mildenhall Ann Chang Cindy Chang Mary McKenna
¾ ¾ ¾ ¾ ¾ ¾ ¾
Youth Services Teen Services C bl Operations Cable O ti Website Senior Services Recreation Classes Citywide Special Events ¾ Facility Reservations
¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾
Adult Sports Youth Sports Public bli Art Volunteers Parks & Recreation Commission Arts Committee Dog Ad Hoc Committee Tree Task Force APAL
* After School Care * Summer Camps * Winter and Spring Camps
* After School Care * Teen Nights g * Summer Camps * Winter and Spring Camps
* Cablecast and webstream City Council meeting, Waterfront Meetings, Planning and Zoning School Board meetings * Citywide media * Granicus Administration * Cable Media Access Committee * Film Fil F Festival ti l (N (New this thi year!) !)
* * * * * * * * * * * *
Classes Special Events Meals on Wheels Counseling Services Day Trips Walking Trips S Socials i l Nutrition Services Health Services Friends of Albany Seniors Resource Services Paratransit Services
¾Art Ordinance ¾Public Art Master Plan completion ¾Art at the ¾A Gallery G ll h Community C i Center C ¾Arts and Green Festival ¾Poet Laureate
g 他Block Movie Nights 他Activity Guide Campaign Ne g bo 2 Ne Neighbor g bo Wo Workshops s ops 他Neighbor
他Local Garden Swap 他From LGS Albany City Share & Free Tree Give-aways 他Partner with PD to help promote Neighborhood Watch & Disaster Prep
¾Partner with Tony the Tree Man ¾Albany Streets ¾Dinner with Albany
¾ July 4 ¾ MLK Day ¾ Music in the Park
City Treasurer (Elected) Kim Denton Finance & A.S. Director Charlie Adams
Accountant Gina Javier
Payroll Maria Cantiller
Accounts Payable Technician Minnie Swygert Accounts Receivable Technician Dora Allen
Human Resource Manager Aaron Walker
Charlie Adams Finance & Administrative Services Director
Gina Javier Accountant
Maria Ligaya Cantiller Accounting Technician – Payroll
Minnie Swygert Accounts Payable Technician
Dora Allen Accounts Receivable Technician
Aaron Walker Human Resources Manager
Elected, Part-Time Position (16 Hours/week)
Receives and safelyy keeps p all monies and securities belonging to the City and shall pay out the same as prescribed by ordinance of the Council.
City Treasurer is responsible for enforcing business license ordinance.
ƒ Monitors real property transfer tax collections ƒ Handles questions on all tax issued, including grievances
Charter dictates City Treasurer is member of Board of Police & Fire Pension Fund Commissioners. Commissioners
General Government Administration City Clerk Administration, Clerk, City Attorney
City Manager Beth Pollard
Assistant City Manager (Part-time) Judy Lieberman Information Systems Specialist Brian Chinn City Cl Cit Clerk k Vacant/Frozen eff. 5/9/11
City Attorney (Elected) Robert Zweben
Secretary to the City Manager (Currently Part-time) Eileen Harrington
Shall be responsible “Shall to the Council for the ff efficient implementation of its policy and effective administration of all the affairs of the City governmentt which hi h the th office controls.”Alb Albany Cit City Charter Ch t
y Manager g Assistant City Capital Projects Economic Development p Information Technology Public Information Property negotiations Liaison w/agencies Franchise agreements “Catch-all” other
Secretary to the City Manager Passports – Website – Customer Service – Scheduling – Support to other departments – Materials and supplies purchasing h i - Provide P id Deputy D t Cit City Cl Clerk k ffunctions ti – Clerical Cl i l Support for Administration – Main Telephone Line
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
Elections – Nomination papers, filings, resolutions, etc. City Council Agendas, packets , Website posting & meeting minutes Resolutions, ordinances, charter changes – preparing, filing, indexing, codifying Letters, proclamations, staff reports, and certificates Passport Program – Currently 28.5 hours/week process applications (2010 : 11,389 389 passports = $34 $34,725 725 iincome to Ci City)) Public works project bid openings; issue contracts Police & Fire Pension Board Member F i Political Fair P li i l P Practices i C Commission, i i C Campaign i S Statements, AB 1234 E Ethics hi filings Committee/Commissions vacancies, appointments, rosters, oath of office Residency certifications for foreign-born foreign born residents Charter Review Committee liaison Deputy City Treasurer R Records d managementt – Maintain M i t i files fil andd respondd to t public bli records d actt requests t Claims – Coordinate forms, filings, and responses And more…
Legal advisor to the City Council and other City officials Drafts or reviews ordinances, resolutions, contracts, and legal documents Represents City in legal matters before other parties and the courts Other O h llegall services i on bbehalf h lf off the h City Ci