PLANNING A SANCTIONED SHOW

Congratulations, you’ve decided to sanction your competition. But where do you start planning?:

Decide if your competition is going to be sanctioned through EC (Bronze, Silver, Gold, Platinum) or the AEF (Wild Rose). The sanctioning levels are determined by the amount of prize money and types of classes you will be offering. Please refer to the EC rule book under General Regulations to determine which EC level your show falls under.

AEF sanctions Wild Rose competitions as well as EC Bronze or Silver competitions. EC sanctions all horse trials (eventing) and vaulting competitions, EC Gold and Platinum competitions, as well as any Bronze or Silver competitions running concurrently with a Gold competition.

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Fill out the applicable form and submit it, with payment, to the corresponding organization. Wild Rose show applications must be received no later than 14 days prior to the start of the competition and EC applications no later than two months prior in order to avoid late fees.

Have your insurance company fill out the applicable insurance certificate and submit it to the appropriate office.

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Submit your prize list – this is your list of classes offered at the show, accompanied by your entry form. If you are running an EC competition, you will need to submit your prize list approval form, completed by the steward or technical delegate. If you are using a non-carded guest judge for a Wild Rose competition, they will need to be approved before getting the okay to judge. You will need to submit the required paperwork along with references. This is only required for non-certified officials or EC Senior officials in order for them to officiate a Wild Rose sanctioned event.

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For Wild Rose, EC Bronze or EC Silver competition, the AEF representative will follow up with the show certificate and post-show forms. For EC Gold or Platinum show, a representative of EC will be in touch. Wild Rose sanctioned competitions are required to return the completed post show forms to the AEF office within 10 days of competition completion. Post-show forms include an incentives report, judges report, accident/injury report and steward/technical delegate report and evaluation (if applicable).

Incentives for hosting a Wild Rose competition include Win Your Entry, where one lucky competitor receives up to $100 back on their entry fee. Also, competition organizers can choose one valued volunteer from their show to be recognized with a certificate of appreciation and a $50 gift card for their contribution.

For more information on hosting a sanctioned competition, visit https://www.albertaequestrian. com/sanctioning/.