ADMINISTRATION DEPARTMENT

The Administration Department oversees the daily operation of the Adams Lake Indian Band. All Directors and Managers report to the Executive Director. The programs and services that comprise the Adams Lake Indian Band Administration includes the following:

Human Resources Information Technology Economic Development Communications Finance Administrative Assistants

Mission Statement

To provide efficient, effective, professional Administrative and Financial Services consistent with Adams Lake Indian Band’s vision statement. To support the Adams Lake Indian Bands government for the benefit of community members.

Accomplishments

Annual Report—This is the second consecutive Annual Report for the Adams Lake Indian Band. An annual report is to be completed every year. The fiscal year saw 2019/2020 experienced the completion of the first year with an annual budget cycle. The new budget was completed in March of 2019. The directors and managers all presented to the full Council. The consolidated budget was presented to the public prior to Council passing the overall budget. The audit was completed in July of 2019 and was on time. This schedule is to be adopted and utilized every year. The Investment Portfolio –The Adams Lake Investment Portfolio was initiated in June of 2019. For the first time in ALIB history, its funds were put into a conservative portfolio with monies put into bonds and others in equities in various companies. Before the summer of 2019, ALIB funds were held in a savings account and with the bank charges, we broke even most years in terms of money management. ALIB will now see some interest monies from its investments. The Council will receive quarterly reports from our investment manager and a visit every six months.

10 Year Funding Arrangement –The Adams Lake Indian Band is currently operating under a standard 5 year funding arrangement with Indigenous Services Canada. Under this arrangement, ALIB is responsible to provide numerous reports, the funding must be spent in certain areas only, failure to do this results in penalties and the government is able to claw back any funds deemed to be spend incorrectly. The Adams Lake Indian band is now looking into the possibility of working under the new 10 year funding arrangement that has more flexibility, less government reporting and the funding cannot be clawed back by the government. The final decision will come in the new fiscal year.

Visit by the Minister of ISC –The Honourable Se

amus O’Regan –The dedication of the opening of the new High School was held on August 15 th , 2019. The Adams Lake Indian Band was honored to host the Minister of Indigenous Services Canada, Seamus O’Regan who attended our school opening ceremonies. He was greeted by an Honour Song, sung by our youth singers, drummers and their parents. Traditional foods were served, and it was a very happy event and demonstration of Secwepemc culture and a source of pride for the Adams Lake Community.

ADMINISTRATION DEPARTMENT

This occasion was also attended by the Member of Parliament Mel Arnold, local MLA, Chief Wayne Christian from Splatsin and Chief Oliver Arnouse of the Little Shuswap Indian Band. The Waterline on I.R. #4 –The Adams Lake Indian Band has had water with manganese and arsenic in it for many years. The year 2019 saw the construction of a waterline on I.R. #4. This was a historic accomplishment. We were able to construct 2.8 km and a total of 13 homes were hooked up to good water. This fiscal year, we expect to get to the end of the reserve going toward the West border with a similar distance to go this coming fiscal year. Through a cooperative effort of Chief and Council, Public Works and Administration, we met with ISC officials several times and we used the grant of $1.3 million dollars to get about half-way, to the end of the community. These meetings with ISC were helpful for the implementation of the project. We were able to utilize all of the monies given to us by the end of the fiscal year and the second stage was completed just before the snow arrived. Workshops and Training –There were three separate training sessions and workshops this year. They were open to both employees and interested Council members. The first workshop was on progressive discipline and was presented by an outside consultant. The second one was for staff and involved the proposed changes to the Human Resource policy. The third training was Occupational Health and Safety presented by the Canada Labour. Finally, Chief and Council along with the Executive Management Team attended a session with Native Nations Institute member and former Harvard Professor Stephen Cornell. The topic was good governance and the separation of the political and administrative. Funding for the Health Facility –The Administration was able to work with Council and the Health staff to organize a number of meetings in Vancouver with the First Nation Health Authority. These meetings resulted in the Adams Lake Indian Band receiving a letter or commitment for $3.4 million dollars over five years toward the construction of the $6.9 million dollar health facility. Additionally, we have also been working with ISC to receive a one time grant of $500,000 which will be used during the construction of this project. Securing funding is a very important part of our efforts as we move toward the implementation of our capital plan over the next ten years.

Finance Administrative Law –The Adams Lake Indian Band has had a Finance Administrative law since 2017. It is implemented over time. It is designed to ensure that the financial practices and procedures implemented by the Adams Lake Indian Band Chief and Council and administrative staff are using sound financial procedures in accordance with generally accepted accounting principles. Further, the Finance Audit Committee was initiated and began meetings every two weeks to review financial issues and make recommendations to Council. The Finance Audit Committee has been very active, and it has become an integral part of the financial procedure at the Adams Lake Indian Band. An updated Finance Administrative Law was passed in November of 2019 and the old law was repealed. The First Nation Financial Management Board will do a review of the Adams Lake Indian Band adherence to the FAL in the next fiscal year and if we are deemed to be in compliance, a certification will be forwarded.

Pink Shirt Day Feb 26 2020

HUMAN RESOURCES DEPARTMENT

Executive Summary Of 2019-2020: The Human Resources area has been busy with these main areas: policy and form amendments, new hires for replacement and/or new project positions, mediation and professional development. During mid-March 2019, job postings were postponed due to the pandemic situation. Once the pandemic situation is passed the following job postings will be sent out:

Addictions and Mental Health Counsellor Title and Rights Assistant Coordinator Daycare ECE (Infant Toddler Certification) Human Resource Manager Home Care Worker Individual Land Holding Clerk Taxation Clerk Construction Liaison (MOTI –Field Services Assistant)

Collaborative relationship with the ARMS Database Clerk also took place during the past year to populate the Bands’ human resource database. This stemmed from a benefit agreement with Ministry of Transportation, through the Title and Rights department and may continue into the next couple years.

Staff in your Department.

At this point, I am the only staff member in this department and in the process of hiring a new Human Resource Manager with position credentials, on behalf of the Band.

Name of Program

The main highlight for this program is the completion of the Human Resource policy. It has now undergone a legal review and ready to be presented to the Chief and Council for final review. Forms required for this new policy have also been developed to coincide with changes made. Secondly, a wage grid was developed and will be presented to the Executive Director in May 2020. A comparative review of all wages will be undertaken and discussed with all Department Directors.

Continued recruitment is ongoing for replacement positions, as well as hiring for special projects external from the normal Band operations, such as Ministry of Highways, Secwepemc Child, and Family Services, etc. All available positions will follow the directive from Chief and Council related to public posting to offer opportunity to all for applying.

Mediation and position evaluation support is ongoing for all departments.

For professional development, workshops related to Labour Canada laws were the main focus and open to Chief, Council and Executive Management Team members. This will also be ongoing in the new fiscal year.

GOALS for 2020/2021:

Completion of the new Human Resource Policy and all forms Fill the Human Resource Manager position Complete hiring process for all outstanding positions on hold due to the COVID pandemic Continue to work with Departments to develop a human resource strategy.

ALIB flag and birch baskets