Board Voting Process

With all the recent questions about elections and voting, we wanted to share the process that the HOA will be following for our upcoming Board of Directors election. We will be sure to communicate with our residents throughout this process, to ensure our folks are comfortable with both the platform and the process. Our process is governed by both State Statute and the Association ’ s CC&R’ s. There are parameters that all nonprofit home owner ’ s associations must adhere to, and Toscana will be diligent in ensuring all laws are followed.

This election will add three resident board members to the Board of Directors. This is to allow for a year of Board training for the resident board members, prior to the developer, Statesman Group, turning over the property for resident control. A resident board is expected to take control after the 2022 Annual Board meeting. It is important to note: The Toscana Board will remain a developer-control board until transition.

The Association will be using the same platform as has been used in the past- VoteHOANow. This is the same electronic voting company that the Desert Ridge Community Association has used, and is a well-known, trusted vendor. Some of the reasons an HOA uses a third-party to manage their voting process are:

Electronic voting maximizes participation- Homeowners near and far have the opportunity to vote.

Voting online saves money- Paper ballots are expensive to the HOA. Postage, printing, and hand-counting paper ballots are all either a financial or physical-man-hour cost.

Voting online saves time and eases vote management- Tallying is automatic, accurate and able to be calculated in real time.

Electronic voting is private and secure- A third-party service provides a layer of separation between individuals involved and the voting process. Each vote is captured and timestamped

Electronic voting is environmentally-friendly- No trees harmed during this voting process

Load owner/voter data- Homeowner information is sent to VoteHOANow using information listed in CCMC’ s accounting software. Renters are never entered in to this system, and will not be offered the opportunity to vote.

An opportunity to meet all of the candidates will be presented to the community on December 9 at 6pm via Zoom. If you are unable to meet the candidates, that’ s ok! You can check out a short bio for each candidate on pages 4-6.

It is critical to ensure the email address associated with your Toscana home is current in the accounting system by December 9. Please reach out to us in the office at wlongworth@toscanaliving.net if you are unsure if the email address associated with your unit is correct.

For homeowners, the voting process itself is as simple as:

1. Register to vote- You will receive an email from VoteHOANow that includes a registration code. Enter your registration code, name, email address and create a password to register to vote securely online.

2. Vote- View the candidates up for election, make your selections, and submit your vote.

3. Receive confirmation- Vote HOA Now instantly records your vote. Owners receive a confirmation online and via email that their vote has been recorded.

The Association will be sending out numerous communications via email to keep the community informed. It’ s a lot of information and we want to ensure all of our residents are comfortable with the process.

Please reach out if there are questions about how the process works- I won ’t tell you how to vote, but I’ll tell you how the voting process works