5 Tips for Choosing the Right Data Entry Company Companies dealing in industries such as eCommerce, retail, healthcare, pharmaceuticals, banking, finance, insurance, etc., have a lot of data that must be managed efficiently. Data entry is, therefore, an essential business function for organizations−be it the aggregator startups, small and mid-sized businesses, or global corporates. Efficiently performed data entry tasks provide seamless access to information as and when required, thereby ensuring the seamless functioning of the company. However, keying in data accurately is a resource-draining process as it requires dedicated amounts of time and effort. Error or redundancies in this can negatively impact the decision-making and deviate results from the desired outcomes. Managing it along with other core business competencies gets challenging for several organizations. Hence, they resort to outsourcing such ancillary tasks. Collaborating with a reputed data entry company enables businesses to maximize their productivity, without compromising on the quality of the outcomes. They work as an extended in-house team to help businesses achieve the set objectives. But with a pool of options available, finding the right offshoring partner to handle data entry projects is the real struggle. So, listed here are a few tips that help you in determining the most appropriate vendor: ▪
· Data Security
Data security is perhaps an important aspect from a business and legal perspective. Before proceeding with the dealings, check the policies and protocols of the company undertaken for data security. Therefore, you know that your data is going into safe hands and that its privacy is not at risk. ▪
· Regulatory Compliance
PII, HIPAA, GDPR, etc., are just the tip of an iceberg and there are numerous such laws to abide by while dealing with data. A service provider must stay updated with the latest compliances and follow set industry standards. A reliable data entry company abides by SLA adherence and helps you manage the cross—border compliance risks efficiently. ▪
· Services Offered
Once you have decided to outsource a particular task, check whether the external firm you are dealing with has the potential required to execute your projects on time. Putting it simply, ensure that the data entry company has the infrastructure and skills needed to handle the tasks of varying subtleties. It is better to do a risk assessment before finalizing the deal, provided you have bulk requirements. ▪
· Cost-Effectiveness
One of the major reasons organizations resort to outsourcing ancillary tasks is to optimize operational expenses. Obviously, you must pay for the quality services availed, but make sure that the data entry company you partner with is transparent in their dealings. Transparency here means they have a clear
pricing strategy, and no surprising charges are added in the end. Remember you must be mindful of your outsourcing costs! ▪
· Scalability and Flexibility
Every business has distinct requirements; therefore, the outsourcing partner must be flexible, and this flexibility shouldn’t be limited to the rate of workflow. Instead, it should include the type of data and the time of operations. They should also support the scalability that matches with the company’s growth plans. This requires the data entry company to have the skills and infrastructure for expansion and capacity building. In a nutshell… The points mentioned above will surely help you in shortlisting a few companies for your data entry projects. Apart from these, make sure you check the review, ratings, and client-feedback of the data entry company before collaborating. It provides a clear picture of the outsourcing vendor and helps you in decision making. All in all, the service provider that understands the unique business objectives and caters to your requirements without compromising on the quality of outcomes is ideally the right choice!