Remediation
Quick Tips and Tricks for 508 Document
Remediation
Introduction
In the dawn of the digital era, traditional file cabinets and paper documents have been replaced by digital files such as PDFs, Word Docs, PPTs, etc. Created by Adobe Acrobat, a Portable Document Format (PDF) is the most commonly used document type to share, sign, and send files around the world as it is compatible with almost all software. You can share PDF documents without losing any information. However, these PDFs have certain limitations in terms of accessibility, which might create issues for everyone to use them or view the contents. For instance, people relying on assistive technologies find it difficult to access PDFs, which only creates a digital void. Hence, section 508 compliance ensures that the digital gap doesn’t widen and people with disabilities get equal access to Information and Computer Technology. This includes your documents, services, websites, and everything that is procured digitally.
Features of Accessible PDFs
The next question that pops up is what differentiates a PDF from an accessible PDF The answer is an accessible PDF is one that is compatible with assistive technologies. It has multiple features which make it easier to be accessed for persons with disabilities including cognitively or visually impaired people.
Note that not every tagged PDF becomes an accessible PDF, where tagging is just one aspect of the entire PDF remediation process. A file or a document can be considered accessible only if it meets a certain set of accessibility guidelines. In a nutshell, an accessible PDF looks similar to a regular PDF but with a few add-ons and enhancements.
Here’s a list of features to ensure the accessibility of the document:
1. Subtitles and Closed-Captioning 2. Alternative Text for Images 3. Keyboard Navigation 4. Screen Reader 5. Zoom-in 6. Color 7. Time-outs 8. FormsSignificance of PDF Accessibility
Accessibility is a critical component in ensuring inclusivity in your business, irrespective of the industry vertical you deal in. People from all walks of life can read and understand your content, regardless of any disabilities they may have. For instance, individuals with visual impairments or cognitive disabilities can use screen readers, braille displays, and other assistive tools to view the contents and get the information.
• Obligatory Compliance
• Enhanced User Experience
• Improved SEO
Document Remediation Tricks
Document remediation is the method of making digital documents such as PDF, Word Files, PowerPoint presentations, etc., accessible to individuals with disabilities. The process involves improving the readability as well as the navigability of a digital document to make it AT-friendly. Hence, people with auditory, visual, or physical disabilities can equally access the content. Listed below are 5 quick tips for document redressal:
• Use Easy-to-Understand Language
• Ensure Proper Layout and Formatting
• Add Alt-text to Non-text Elements
• Use Descriptive Link Text
Conclusion
Other than mandatory legal compliance, ensuring accessibility helps businesses to increase market reach and carve a unique niche for themselves.
After all, customers and businesses today look for products that are allinclusive. Avail of 508 compliance services and take a step closer to ensuring digital accessibility.
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