Keep Mother Nature in mind when looking for outsourced records storage and digital archiving solutions
The reliability and the safety of the vast stores of your company’s data all under one-roof immediately becomes the topic of discussion because after all there is no other way of getting that data back. Many businesses, corporate firms and organizations have begun outsourcing their records storage and data archiving to third-party providers in the UAEtoday, for reasons that they know what they do and know how to do it best. This allows organizations to concentrate on what they do best, rather than dispersing resources and manpower on tasks such as file storage or records management; when they could be used for more important tasks for the betterment of the organization. Outsourced records management and document storage solutions at the other end provide low-cost solutions for companies looking out for offsite storage and management; keeping documents and records, both physical and digital in one place, well-managed, organized and secure. Most outsourced digital archival solutions today offer cloud storage which makes files available and accessible worldwide via secure protocols keeping the access of such documents safe and also creates better transparency within the organization.
But there are always some doubts and uncertainties—there are questions that will pop-up with regards to safety and security of such data. The reliability and the safety of the vast stores of your company’s data all under one-roof immediately becomes the topic of discussion because after all there is no other way of getting that data back. One of the main concerns however, hovers around natural calamities which can easily bring down or destroy anything in its path including your data and records storage facility. Most data facilities overcome the problem with digital data by opening up a secondary data centre in places that are less prone to natural calamities such as earthquakes, floods etc. But that can only be said about digital data. Physical records often fall at risk since they are material and will always need to be transported or shifted physically incase a storage facility gets hit. This why most storage facilities need to be built rock-solid from the ground-up and they also need to have the strictest
regulations in place in terms of fire-safety and other hazards that could either lead to damaging or destroying the collective of data stores that they hold. This is why it is very important when you choose a third-party records and digital archiving provider that you send someone over and ensure that your data and records are getting stored in some place safe and not some simple warehouse. Mother Nature works in various ways; meaning that the weather also has to be considered when making your choice. Physical documents need to be stored in climate-controlled spaces which prevent inks from smudging and paper from crumbling over time.
Most document storage and digital archiving companies in Dubai are well aware of the problems that the weather can pose; which is why the facilities are often prepped to the highest specifications ensuring that what goes in remains that way until it needs to be accessed. Outsourced records storage and document management solutions in Dubai help your company or organization gain greater control over your information management processes,reducing risk, and giving you better control over your storage costs.