Mari Daniels, AICP, Alachua County Assistant County Manager
Chris Dawson, AICP, Alachua County Transportation Planning Manager
Diedre Houchen, PhD, Alachua County Equity & Community Outreach Manager
Ramon D. Gavarrete, P.E., Public Works Director
Aaron Gerber, P.E., Mott MacDonald, Vice President - Asset Management
Ramon D. Gavarrete, P.E., Public Works Director
• 278,000 Population (2020)
• 9 Municipalities
• 269 Square Miles
• 690 Paved Road Miles (centerline)
• 200 Unimproved Road Miles
• $4 Million Paving Budget (2022)
2021 Pavement Management Report by The Kercher Group
– 2020 Pavement Condition Survey (visual)
– FHWA Long Term Pavement Performance Methodology
(Average, 2020)
Thanks to the voters, Alachua County now has a Pavement Management Plan!
• November 8, 2022, Alachua County Voters Pass Ten Year One Penny Surtax
• 1st half cent is dedicated to “Wild Spaces & Public Places (WSPP)”
• 2nd half cent is dedicated to roads, fire stations and other public facilities
• BOCC allocates 70% to roadways
• New Surtax will generate approximately $11.7 million/year for roadways
• $4.2 million in 2023 after city allocations
Aaron Gerber, P.E., Mott MacDonald, Vice President - Asset Management
Aaron Gerber, P.E., Mott MacDonald, Vice President - Asset Management
“The effective and efficient directing of the various activities involved in providing and sustaining pavements in a condition acceptable to the traveling public at the least life cycle cost.”
• “A coordinated set of activities, all directed toward achieving the best value possible for the available public funds in providing and operating smooth, safe, and economical pavements.”
Objective: Maintain Network in Good Condition for as Long as Possible to Minimize Cost
INVENTORY/GIS
CONDITION DATA
WORK PLAN/HISTORY
Data Management
TREATMENTS
DECISION TREES
PERFORMANCE MODELS
Policy Management
ANALYSIS & REPORTING
Before: Poor Condition (PCI=30)
After: Good Condition (PCI=100)
Condition Improvement = 70 PCI Points (100-30)
Life Extension = 20 Years
Benefit = Condition Improvement * Life Extension
• Pavement management traditional approach
– Condition based – Budget and funding constrained – Predict future funding needs and projects
• New industry focus – the program needs to consider when picking projects: – Equity* – Sustainability
– Resiliency
• This analysis is a game changer for asset management, supported by IIJA
• Alachua County is a leading agency with this type of analysis
Chris Dawson, AICP, Alachua County Transportation Planning Manager
Diedre Houchen, Ph.D., Equity & Community Outreach Manager
• Board Direction to develop a metric to evaluate equity in the pavement management program
• Staff utilized three metrics to identify Inequity Areas:
o U.S. Housing and Urban Development Qualified Census Tracts
§ 50 percent of households with incomes below 60 percent of the Area Median Gross Income (AMGI) OR,
§ have a poverty rate of 25 percent or more
o Census Tracts with Median Income <185% of Federal Poverty Guideline
o Properties with residential improvement values in the bottom 20% of all values
§ Added a buffer of 1,320 ft.
• Population in Inequity Area:
o 2020 Population is just less than 90,000, or about 1/3 of County Population
o Includes both incorporated and unincorporated residents
• 50 percent of households with incomes below 60 percent of the Area Median Gross Income (AMGI)
• poverty rate of 25 percent or more
• Median Income < 185% Federal Poverty Guidelines
• Bottom 20% Residential
Improvement Values
• With a 1,320 Foot Buffer
• Combination of All 3 Maps
• Incorporated & Unincorporated
• 1/3 of County Population (90,000)
Ramon D. Gavarrete, P.E., Alachua County Public Works Director
• For revenue projections:
§ The above revenue projection assume a $30,000,000 bond in 2028 from the “ELMS” Nickle with the revenues being spent over 5-years.
§ Bond is paid over 30-years
§ Infrastructure SurTax is not being bonded.
§ 3% Cost Inflation each year of the analysis
§ Pavement Preservation budgets capped to 3% of revenue, capped at $500,000 per year
• Based on the discussion held on March 7 & April 4, 2023, the following criteria has been used:
• Use 40% benefit weighting to Inequity Areas.
• Allocate $750k / year to Residential Roads within Ares of Inequity Area.
• 3% Cost Inflation each year of the analysis.
• Pavement Preservation budgets capped to the lesser of 3% of revenue, or $500,000 per year.
• Include Road Segments with 15 or more work orders for Surface issues as recorded in Alachua County’s CityWorks database (One work order may contain multiple potholes along the road segment).
• Staff to analyze and smartly include roadways within one neighborhood and continuous road segments.
Include road segments with >15 work orders for pothole repair.
Include road segments with >15
This is a leading-edge analysis considering Inequity – very important topic in Asset Management, but few examples available from around the US
How much should we allocate to residential roads $750,000
Iterative Process with the Board
• Weighting factor 20%, 30%, and 40%
Dedicating $750K/year to Residential Roads within the Areas of Inequity Yielded the Best (highest PCI) for both Collector/Arterial and Residential Roads
• November 2022, Voters approved 1 Cent Sales Tax –
½ Cent for Wild Spaces and Public Places –
½ Cent for Infrastructure (70% roads) $11.7 million
• BOCC allocates another $4 Million General Fund for a total of $8 Million
• BOCC agrees to budget ELMS nickel in 2028 for planning purposes
•
Consultants and software are very useful in demonstrating the need for funding
–
Consultants are “experts”
• Sales tax for road funding is more likely to pass with conservation land funding
• Road Segments should be the same in each software
• Inequity will look different for every community
–
Demographics are different
– Key indicators or metrics may be different
– It is an iterative process with the Board, Public and Staff. • There is always a limited budget • Not all roads will be fixed in the first 10 years
Good News • Incorporating Inequity Areas raised the overall County PCI
• Most of the highly travelled collector roads, which yielded most of the work orders, will be repaired • County Roads will Improve
NE 27th Avenue Paving started the 2nd Week of June 2023
($1.56 Million)
• Eight Additional Projects to start construction in 2023
($25.5 Million)
