Am I out of a job? Is it possible to replace a Tender team with a ChatGPT subscription?

Written by: Carolyn Rogers, Director, Redbid

AI-driven tools like ChatGPT are changing the dynamics across various professions, including the niche of tender writing. The real question, however, is whether AI frameworks such as ChatGPT are ready to replace professional tender writers or merely aid them.

Understanding ChatGPT's Role in Tender Writing

ChatGPT, developed by OpenAI, is a powerful large language model that's adept at generating humanlike text. Its core strength lies in processing extensive datasets from the internet, enabling it to tackle a vast array of topics. Specifically, in tender writing, ChatGPT can:

• Generate boilerplate text: This aids in crafting standard sections of proposals quickly.

• Identify crucial information: Extracting important criteria or client needs from tender documents.

• Offer relevant suggestions: Including case studies, testimonials, and other content.

• Assist in proofreading and editing: By detecting grammar and style errors, suggesting improvements.

• Generate responses to RFPs and RFQs: It can examine such documents and generate relevant responses, which can be a boon for tendering teams.

However, tender writing isn't just about churning out text; it requires deep insights into client needs, industry specifics, and the competitive landscape ChatGPT, despite its capabilities, cannot replicate human creativity and expertise.

The Strengths and Limitations of ChatGPT in Tendering

There's no denying that tools like ChatGPT can save significant time, especially when dealing with repetitive or standard text. Consider the scenarios where ChatGPT shines:

• Streamlining complex concepts.

• Offering clarity or brevity to passages.

• Providing generic examples or explanations.

• Assisting with technical document creation.

However, its outputs are generic which means that your response will look almost identical to anyone else using ChatGPT as a tender writing tool.

For more tailored outputs, you might consider training ChatGPT you’re your proprietary data used in previous responses to similar questions to ensure that the output is contextual to the tender and resonate with the company's tone.

That will enable you to create a tender response that doesn’t look like everyone else’s and is a way that I find really effective

Human Expertise: Still Irreplaceable

Despite the allure of AI for tasks like drafting RFP’s, relying solely on them is rife with pitfalls For instance, while ChatGPT can produce a draft, I prefer working with clients on a one on one basis to understand their story and their journey to ensure uniqueness, better quality which leads to overall client satisfaction. It's not just about drafting but understanding the nuances, ensuring alignment with client needs, and securing optimal outcomes.

In conclusion, while ChatGPT presents a promising adjunct tool for professional tender writers such as myself, it isn't set to replace human expertise and creativity. However, as a supplementary tool in a tender writer's toolkit, it definitely streamlines certain aspects of the process and enhance efficiency. This article was written with the assistance of ChatGPT.