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smart news BETTER BUYING POWER FOR SCHOOLS school purchasing
Term 1, 2025 | Summer Issue
Thinking Smarter in 2025
As we come to the end of another school year, I am sure school leaders everywhere are looking forward to a wellearned rest. Tighter budgets and staff shortages have tested all schools to achieve their goals this year, and there will be little difference in 2025.
During the year ASCA has introduced a number of school suppliers to you that are able to help in business process improvement – working smarter rather than longer. We forecast a continuing trend for schools to upgrade systems and to look for smart partnerships and collaborations.
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We are pleased to announce that from the beginning of 2025, The School Photographer will join ASCA’s select group of School Supplier partners that we recommend to our members as the providers of best value in their category of products and services.
The School Photographer is of course well known by all schools for the quality of their work with school photography and year books. However, it is perhaps less well known to some as being an excellent provider of promotional and marketing services. Smart use of video and visual images, well designed websites, and effective use of social media, all can enhance communication with current and prospective parents, as well as the community generally.
Read this Newsletter to hear how authentic video story telling is now a must to connect with families in an engaging way. Also included is a special offer from the School Photographer for your virtual school tour video.
Finally, all of us at ASCA wish all our member schools a happy festive season and a successful 2025.
David Edwards - ASCA CEO.
ASCA PROFITS SUPPORT AUSTRALIAN CHARITIES
While ASCA’s primary purpose is to maximise purchasing effectiveness for schools, we also have a secondary purpose which is to direct funds to charities which support the education and welfare of vulnerable school-aged children. As a not-for-profit organisation, ASCA donates its surplus funds each year to a range of registered charities.
Learn more by visiting asca.com.au/charities
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ASCA’s school supplier partners
ASCA continually reviews the suppliers we recommend to bring your school savings and to assist with buying advice. If we can assist you in your procurement needs, please email office@asca.com.au – visit asca.com.au for more information.
EDUCATION RESOURCES
» EDUCATION PERFECT
» Online teaching and learning toolkit
» ESSENTIAL ASSESSMENT
» Numeracy and Literacy assessment platform
» NÜDEL KART
» Loose Parts Play Carts
» OFFICEWORKS
» General education resources
OFFICE SUPPLY and SERVICES
» eFULFILLMENT SERVICES
» Print and mailing solutions
» ENQUIRY TRACKER
» Enrolment management system
» FLAGWORLD
» Marketing and promotional flags and banners
» JB HI-FI BUSINESS*
» Electrical equipment
» LIVCOR
» First aid training and equipment
» OFFICEWORKS
» General office products
» SCHOOLZINE
» eNewsletters and digital communications
» MORTGAGE CHOICE*
» Mortgage brokers
» THE GOOD GUYS COMMERCIAL*
» Electrical equipment
» THE SCHOOL PHOTOGRAPHER ALLIANCE
» photography, video and virtual tours
PARENT PURCHASES
» CADBURY FUNDRAISING
» Fundraising for schools
» CAMPION AUSTRALIA
» Printed and digital education resources
» EDSTART
» School fee management solutions
» FLEXISCHOOLS
» Online parent ordering and cashless payments
» GYM AND FITNESS
» Gym Equipment and fit-outs
» MY SCHOOL CONNECT
» Online parent ordering and cashless payments
» OFFICEWORKS
» General home & office products
» THE SCHOOL PHOTOGRAPHER ALLIANCE
» photography, video and virtual tours
» UNIFORM GROUP
» School uniforms
» UMS
» school uniforms
PROPERTY and FACILITIES
» API ACCESS & SECURITY*
» Locksmiths and security
» BFX FURNITURE
» Innovative furniture solutions
» BORG PROPERTY SERVICES
» Cleaning and facilities services
» BUNNINGS TRADE
» Facilities management and equipment
» CHOICE ENERGY
» Energy solutions advocate
» CROWN PROPERTY SERVICES
» Commercial cleaning and property services
» FLAGWORLD
» Marketing and promotional flags and banners
» GYM AND FITNESS
» Gym Equipment and fit-outs
» HONEYWELL
» Building management systems
» JOHN DEERE
» Turf care products
» MAMACHI
» Energy management – advisory and technology
» RACV SOLAR
» Solar energy solutons
» SO-ECO
» Sustainability programs
» THE GOOD GUYS COMMERCIAL*
» Electrical equipment and appliances SYSTEMS and TECHNOLOGY
» CLASS CREATOR
» Class creation software
» CYBERSPHERE
» IT Services and Equipment
» ENQUIRY TRACKER
» Enrolment management system
» JB HI-FI BUSINESS*
» IT equipment
» LEARNING WITH TECHNOLOGIES
» IT and Computer hardware
» RTG
» IT equipment and services
» SENTRAL
» School Management System
» SIMON
» Learning management software for schools
» THE GOOD GUYS COMMERCIAL
» IT and electrical equipment
CANTEEN and CATERING
See food and beverage suppliers in ASCA’s Canteen newsletter ASCAplus STAFF BENEFITS
All school staff members are eligible to make personal purchases from our ASCAplus suppliers. See ‘*’ for those suppliers offering discounts and special pricing to your school staff.
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Supporting ASCA member schools prepare
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THE IMPORTANCE OF BACK TO SCHOOL CLEANING, ENHANCING
HYGIENE, STUDENT PERCEPTION, AND ACADEMIC SUCCESS
As the summer draws to a close, schools prepare to welcome back students for another year of learning, growth, and development. Amidst the excitement of new beginnings, the importance of a clean and hygienic environment often goes unnoticed. Back to school cleaning is more than just a routine task, it sets the stage for a successful academic year. A clean environment influences student perception, promotes health and safety, and directly impacts academic performance. This article delves into why back to school cleaning should be a priority for every educational institution.
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The Foundation of Hygiene and Health
A clean school environment is fundamental to maintaining student and staff health. Schools are breeding grounds for germs and bacteria, with shared spaces such as classrooms, cafeterias, and restrooms being hotspots for the spread of illnesses. Proper cleaning and disinfection can reduce the transmission of illnesses like the flu, colds, and gastrointestinal infections.
Reducing Absenteeism
Illness related absenteeism is a significant issue in schools. When students or teachers fall sick, it disrupts the learning process and creates gaps in education. A thorough back to school cleaning regimen helps eliminate germs, reducing the likelihood of outbreaks and ensuring more consistent attendance.
Promoting Mental Wellbeing
A hygienic environment doesn’t just protect physical health it also supports mental wellbeing. Cleanliness reduces stress and anxiety, allowing students to focus better on
by BORG
their studies. Parents also gain peace of mind knowing their children are learning in a safe environment.
The Role of Cleanliness in Student Perception
The appearance of a school plays a critical role in shaping the perception of students, parents, and visitors. A clean, well maintained school reflects commitment to quality education and care.
Fostering Respect for the Environment
When students are greeted by tidy classrooms, sparkling hallways, and fresh smelling restrooms, it sets a tone of respect for their surroundings. This positive perception can inspire students to take pride in their school, leading to better behaviour and care for shared spaces.
Enhancing School Reputation
For parents, the cleanliness of a school is often a deciding factor when choosing where to enrol their children. A spotless environment showcases professionalism and a genuine concern for the wellbeing of students, contributing to a positive reputation in the community.
Boosting Student Morale
A clean and organised learning space is inviting and energising. Students are more likely to feel motivated and take their studies seriously in an environment that is aesthetically pleasing and free of distractions caused by clutter or dirt.
The Link Between Cleanliness and Academic Performance
The impact of a clean school on academic outcomes cannot be overstated. Numerous studies have shown that a hygienic and orderly environment supports cognitive function, concentration, and overall academic achievement.
Minimising Distractions
Dusty desks, smelly restrooms, and cluttered classrooms are not conducive to learning. A clean environment eliminates these distractions, enabling students to focus on their lessons and maximize their potential.
Improving Cognitive Function
Research suggests that environmental factors such as air quality and cleanliness directly affect cognitive performance. Poor indoor air quality, often caused by inadequate cleaning, can lead to fatigue, headaches, and difficulty concentrating. Regular cleaning and proper ventilation ensure a healthier and more productive learning environment.
Encouraging Attendance and Participation
A clean school reduces illness related absences. Additionally, students are more likely to participate in class and extracurricular activities when they feel comfortable and safe in their surroundings.
Key Areas to Prioritise During Back to School Cleaning
Effective back to school cleaning involves more than just wiping down surfaces. It requires a comprehensive approach that addresses all aspects of the school environment.
Classrooms
Classrooms are the heart of any school. Dust free desks, sanitised touchpoints (such as door handles and light switches), and clean floors are essential for creating a conducive learning atmosphere.
Restrooms
Restrooms are critical in maintaining hygiene. Regular deep cleaning, disinfection, and restocking of supplies like hand soap dispensers and paper towels are nonnegotiable.
Cafeterias
Food preparation and dining areas must be spotless to prevent foodborne illnesses. Cleaning protocols should include sanitising tables, chairs, and kitchen equipment.
High Touch Areas
Shared spaces like lockers, stair railings, and water fountains are hotspots for germ transmission. These areas should be cleaned and disinfected frequently.
Outdoor Spaces
Playgrounds, sports fields, and parking lots should not be overlooked. Removing litter, maintaining landscaping, and sanitising outdoor equipment contribute to a clean and welcoming school environment.
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Professional Cleaning Services: A Worthwhile Investment
While in-house staff can handle daily cleaning tasks, professional cleaning services are invaluable for backto-school deep cleaning. These experts bring specialized equipment, techniques, and expertise to ensure every corner of the school is spotless.
Customized Cleaning Plans
Professional cleaners can tailor their services to meet the unique needs of each school, focusing on high-priority areas and adhering to health and safety standards.
Cost Effectiveness
Although professional cleaning involves an upfront cost, it can save money in the long run by preventing illnesses, extending the lifespan of school facilities, and improving overall efficiency.
Conclusion
Back to school cleaning is not just a preparatory practise it is a foundational step toward creating a thriving academic environment. A clean school promotes hygiene, enhances student and parent perception, and boosts academic performance. By prioritising cleanliness, schools can set the stage for a productive, healthy, and successful year for everyone involved.
The importance of a hygienic educational environment has never been more apparent as we are challenged with viruses. Investing in thorough cleaning practices, sustainable methods, recycling practises and professional services ensures that schools are ready to welcome students with open arms and sparkling clean facilities.
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K9 SYNTHETIC TURF
ITEM NUMBER 0093256
•Anti-Bacterial Backing
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• 7 Year Warranty
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ACTIVE TUFF SYNTHETIC TURF
ITEM NUMBER 3300333
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PILE BALM SYNTHETIC TURF
ITEM NUMBER 0333040
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2025 SCHOOL MARKETING TRENDS: HOW TO STAY AHEAD
As we step into 2025, the landscape of school marketing and admissions in Australia is undergoing a transformative shift. Schools are navigating an increasingly competitive environment where traditional strategies no longer suffice. Digital innovation, evolving parent expectations, and a focus on security and transparency are redefining how schools attract and engage families. So, what trends will dominate 2025, and how can schools adapt to stay ahead of the curve?
Let’s explore the key developments shaping the future of education marketing and admissions—and how platforms like Enquiry Tracker, trusted by over 500+ schools, are leading the way.
1. Hyper-Personalisation Becomes the Standard
In 2025, families expect more than generic brochures and cookie-cutter emails. Hyper-personalisation, driven by data analytics and automation, is becoming essential. Schools must deliver tailored experiences at every touchpoint, from initial enquiries to enrolment.
Leading schools are already leveraging Enquiry Tracker to streamline this process. By tracking family interests and behaviours, schools can create customised marketing journeys that resonate deeply with prospective parents. The platform’s automated follow-ups ensure that no enquiry is left unanswered, setting a new standard in family engagement.
2. Video Content Takes Centre Stage
Video storytelling is no longer a ‘nice-to-have’ — it’s a must. Short, authentic videos showcasing school life, student achievements, and community culture are the most engaging way to connect with modern families.
If your school hasn’t already, make 2025 the year your school masters your ‘brand’ through video to retain a competitive edge. Whether it’s virtual tours, alumni stories, or day-in-the-life snippets, video content builds trust and transparency.
3. Student-Led Content Marketing
Authenticity is key, and who better to tell your school’s story than the students themselves? Encourage students
by Enquiry Tracker
to create blogs, vlogs, or social media content that showcase their experiences. This peer-to-peer marketing is highly relatable and trustworthy for prospective parents and their children.
Hot Tip: Launch a student ambassador program where selected students share regular updates about school life through social media or newsletters.
4. Transparency and Trust Are A Non-Negotiable
Today’s parents expect transparency in everything from tuition fees to teaching methodologies and data privacy. Schools that communicate openly and build trust will have a significant advantage.
The Safer Technologies 4 Schools initiative is a standardised approach to evaluating digital products and services used by schools across Australia and New Zealand against a nationally consistent security and privacy control framework.
When choosing software, schools have to identify secure solutions that meet modern technologies. Enquiry Tracker, ensures that schools meet the highest standards of data security and has been positively assessed under the Safer Technologies 4 Schools (ST4S) Product Badge Program in 2024.
By using trusted platforms, schools can assure families that their information is protected, enhancing trust from the first interaction.
5. Community-Driven Marketing Gains Momentum
Peer recommendations have always been powerful, but in 2025, they’ll become even more crucial. Parents trust other parents, making community-driven marketing — through testimonials, reviews, and word-of-mouth — an essential strategy.
Collect and share testimonials and showcase real stories from your school community. These authentic experiences resonate deeply with prospective families, driving enrolment decisions.
6. Personalised Marketing
Generic emails and brochures are no longer enough. Today’s families expect tailored communication that reflects their individual interests and needs. Personalisation in marketing — through customised email campaigns, personalised website content, and targeted follow-ups — will be essential in 2025.
Enquiry Tracker, makes personalisation for schools simply by capturing detailed family information and automating tailored, unique follow-ups. Schools can use this data to create targeted campaigns that resonate, ensuring no enquiry goes unnoticed.
7. Alumni Networks as Advocates
Alumni networks are a powerful but often underutilised asset. Creating structured programs where alumni can mentor current students, offer testimonials, or participate in events strengthens your school’s reputation.
Encourage alumni to share their success stories, which can be featured in newsletters or on social media. This kind of organic advocacy is incredibly impactful.
Looking Ahead: Preparing for 2025 and Beyond
The future of school marketing and admissions is dynamic, data-driven, and digitally focused. Schools that adapt to these trends will not only stay competitive but also thrive in an evolving landscape.
Enquiry Tracker, trusted by over 500 schools across Australia, offers the tools needed to navigate this new era. With its award-winning solution, schools can redefine and shape the future of their admissions and marketing space —all while delivering an exceptional experience for families.
Is your school ready for 2025? Discover Enquiry Tracker, today.
(https://enquirytracker.net/demo/)
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HOW MODERN TECH CAN MAKE SCHOOL CANTEENS FUN
AND FUNCTIONAL
Picture this: it’s lunchtime at school and the canteen staff and volunteers are swamped. They are juggling cash, tallying lunch orders, and still finding time to make sure the food is tasty. It sounds hectic, right? That’s because it is! A recent feature on ABC Radio’s Life Matters shone a light on these traditional school canteens that are struggling to keep up, trying to do it all manually in a fast-paced world. Our amazing canteen staff and volunteers are under enormous amounts of pressure, handling everything from snack sales to sorting out who ordered the pasta without sauce. It’s exhausting! But what if technology could help make things a bit easier? Let us dive into how smart, simple online ordering systems can help transform school canteens into super-efficient, food-focused zones that run seamlessly.
A New World of Online Ordering
Imagine the frustration of staff and volunteers who spend more time managing cash and counting inventory slips than coming up with fresh and fun menu ideas. It’s clear that a change is long overdue. Technology has seeped its way into every aspect of our lives, so why not our school canteen? We can streamline administrative tasks and take the pressure off our volunteers, so a canteen day becomes one of fun, not stress. After all, there is nothing better than having mum or dad in the canteen for the day!
Here’s how going digital makes all the difference:
•Streamlined Ordering: Gone are the days of lost paper slips and manual tallying. An online system streamlines the entire process, from order to delivery. Everything is tracked digitally, which means quicker service and less hassle during the lunch rush.
•Parent Convenience: Parents have the flexibility to order their children’s lunch from any device, whether they’re at home, at work, or on the go. This saves extra stress in their morning routine and stops them from digging for spare change.
•More Volunteers: Taking away the endless pressure and stress of a manual canteen day will draw in more parent volunteers ready to give up their time for a day of fun!
•Reduced Errors: Digital records mean accuracy and make it more likely that every student gets exactly what they ordered, and transactions are clear and traceable.
•Managing Inventory and Reordering Supplies: Online systems can track ingredients and alert staff when supplies are running low. This makes inventory control nice and easy and means the canteen is always stocked with the necessary ingredients, all without manual stock-takes and reorder forms.
Real-Life Impact
Many schools have already taken up the benefits of technology to make a difference in how their canteen runs.
Meet Canteen Kat. Her days were spent weighed down with the slow process of manually writing out food orders and answering an endless stream of emails. This stressful routine limited Kat’s opportunities to chat with the students about the menu items she was delivering, resulting in poor customer service. There were
BY MY SCHOOL CONNECT
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many requests made by school staff, carers and parents to take it online, so that’s exactly what Kat did with the help of My School Connect.
Here is what Kat loves:
•Been able to see all her orders in one place.
•Everyone has access to ordering from the correct menu.
•She can add to the menu at any time, which has increased sales.
•The canteen module is nice and affordable.
The Future of Canteen
Management
Ready to design a model canteen that runs itself? My School Connect’s online tools simplify every aspect of canteen management, from order taking to payment processing, inventory management, and nutritional tracking.
Step 1:
The first step is to implement a seamless online ordering and payment system. Throw away those brown paper bags and slips – it’s time for an upgrade! With My School Connect’s user-friendly online platform parents and students can view the canteen menu, place orders, and make payments from any device at any time.
No more fumbling through your drawers looking for cash each morning. No more money lost in transit. All transactions are handled safely and efficiently, giving peace of mind to both the school and the families.
Step 2:
Time to manage your menu online, where you can update it in real-time to keep up with what students and parents want.
Even better, you can put in place a Healthy Canteen Plan that guides choices such as:
•Green foods are for every day and are abundant
•Amber foods are OK every now and then
•Red foods should be avoided
Parents and students can make healthier decisions, while canteens can update their offerings and provide balanced meals. Canteens can also provide detailed nutritional information to parents, helping them make informed decisions about their children’s diets.
Step 3:
Easily manage canteen inventory without manually taking stock. My School Connect includes tools that automate inventory tracking and simplify the process of ordering supplies. The
system alerts staff when stock levels are low you can even pop automatically reordering in place, so staff don’t even have to think. This helps us manage costs effectively.
Step 4:
It’s time to bring the community back. We all lead busy lives, with more parents working full-time and unable to put their hands up to help with a busy day in the canteen. With all the important jobs done online, volunteers can put their hands up for an hour to two to cover the lunch rush, before getting back to their day. My School Connect also makes communication easy between the canteen staff and volunteers, making each canteen day simple to organise.
Step 5:
Now it’s time to spread the news and share your brand-new canteen with your school community. You want to be loud and proud, so parents and students know exactly what is on offer and help boost your success. My School Connect has plenty of ways to help, with the ability to create engaging content, such as digital menus, promotional videos, and special announcements, which can be shared directly with parents through our app. You can also put together your own events or special promotions to share with the community and stay in touch with volunteers at the same time.
Don’t let your school’s canteen fall behind in a busy world. Take the first step towards a more modern, efficient and health-focused canteen today. Connect with us to see how our innovative tools can make a difference in your school.
To get started, call us on 1300 030 915 or register online to book your obligation-free 15-minute demo of the My School Connect POS.
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Simplifying Gym Fitouts
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ASSISTANT PRINCIPAL, UNLEY HIGH
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TEAM LEADER, XAVIER CATHOLIC COLLEGE
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HEAD OF P.E, MAREEBA STATE HIGH
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HEAD OF PDHPE, SOUTHERN CROSS SCHOOL OF DISTANCE EDUCATION
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THE NEW RESOURCE ALIGNED WITH CATHOLIC VALUES
Great schools are always searching for innovative ways to enhance the educational experience for their students. In an era where creativity, STEM learning, and well-being are paramount, the Nüdel Kart and Nüdel Rover present a unique offering that supports these critical areas—and more. Separately or in tandem, the Kart and Rover offer a dynamic, cross-curricular approach that extends beyond traditional classroom settings, fostering a thriving school community grounded in Catholic values.
Unlocking Creativity and Imagination
Embracing the Power of Open-Ended exploration
At the heart of the Nüdel Kart and Rover is a profound belief: open-ended learning builds confident, active citizens who embrace a lifelong love of learning and a strong growth mindset. Marcus Veerman, the founder and designer of Nüdel, began this journey after witnessing the transformative impact of the 40 playgrounds he built for refugee children in Thailand. Veerman observed that self-directed, open-ended activity was essential for fostering creativity, problem-solving skills, socialemotional growth and most especially, confident self motivated learners.
Nüdel Kart and Rover are mobile, loose-parts spaces designed to ignite children’s imaginations and empower them to become “makers, not users.”
“Using them only as a playspace is already a no-brainer,” Veerman explains. “They’re 10-20 times cheaper than a traditional playground build and do two things a playground can’t.” First, while fixed playgrounds rarely change, Nüdel resources provide a blank canvas for exploration, sparking new excitement day after day. Second, unlike a traditional playground, Nüdel Karts can be brought indoors during wet or extreme weather, transforming unusable days into valuable opportunities. “Wet weather timetable days can be a writeoff,” Veerman says, “but the Kart turns these moments into incredible learning and development opportunities instead.”
Empowering STEM Learning Through Hands-On
Exploration
The Nüdel Kart and Rover also foster a love for STEM learning through engaging, hands-on experiences. As children manipulate various elements, they intuitively explore key concepts in physics, engineering, mathematics, and design. By experimenting with tension, compression, rotation, and balance, they develop problem-solving skills and a deeper understanding of the physical world.
Cultivating Well-Being and Social-Emotional Growth
Building Social Skills Through Collaborative Play
The collaborative nature of Nüdel Kart and Rover promotes teamwork, communication, and negotiation skills. Children must work together to bring their creations to life, cultivating a sense of community and belonging.
BY NUDEL KART
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As Marcus Veerman explains: “It’s the heavy, large pieces in the Kart that require children to engage in complex social skills. You just don’t see this level of social skills development with small, lightweight materials.” This insight is supported by research from Professor Anita Bundy, whose Sydney Playground Project demonstrated that heavy, large objects are essential for fostering meaningful social interactions among children.
Aiding Emotional Regulation
The Nüdel Rover has also proven to be an invaluable tool for well-being. Positioned with a vice principal or well-being teacher, the Rover offers calming, engaging activities for children experiencing emotional distress or challenges with attendance. By encouraging self-directed play and exploration, the Rover helps children regulate their emotions and return to the classroom more focused and centered.
Holistic Development Aligned with Catholic Values Service and Inclusivity Service
Leadership programs centered around Nüdel resources allow students to serve their peers and younger children. For example, older students can set up the Kart for younger students as part of a leadership program, fostering responsibility and a spirit of giving back.
Inclusivity
Because Nüdel enables children to create spaces that meet their own needs, it naturally accommodates students of all skill levels, abilities, and backgrounds. Co-created spaces become environments where every child feels included and valued.
Environmental Stewardship and Social Justice
Nüdel resources embody Catholic principles of responsible consumption, social justice, and care for creation. With minimal plastic and durable construction, the Kart aligns with environmental stewardship. Moreover, the nonprofit mission of Playground Ideas reflects Catholic teachings on human dignity and solidarity, making play accessible to disadvantaged communities worldwide.
Implementing the Nüdel Kart and Rover
Ease of Use
The Nüdel Kart and Rover are designed with ease in mind. The Kart can be set up or packed away in just 10 minutes, making it ideal for dynamic classroom settings or shared spaces. With minimal supervision required, teachers can quickly integrate Nüdel activities into their schedules while observing real-time development of students’ skills.
Leadership Programs and Curriculum Alignment
Schools like Corpus Christi in Kingsville, Melbourne, demonstrate how older students can take ownership by setting up and managing the Kart. Each day the grade sixes set up the noodle cup for younger students giving them real genuine leadership opportunities.
Additionally, Nüdel integrates seamlessly into subjects like STEM, arts, and well-being, turning abstract concepts into hands-on experiences that deepen understanding and engagement.
Investing in the Future
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