Ashoka Arab World Terms of Reference Development Diaspora Assistant Background: Ashoka is the global association of the world’s leading social entrepreneurs—men and women with system changing solutions for the world’s most urgent social problems. Social entrepreneurs are individuals with innovative solutions to society’s most pressing social problems. From its regional office in Cairo, Ashoka Arab World creates a competitive, entrepreneurial, and globally integrated citizen sector and develops the profession of social entrepreneurship. Ashoka currently works with 69 Ashoka Fellows located in Egypt, Jordan, Lebanon, Morocco, Palestine, Kuwait and Saudi Arabia. Position Title: Development Diaspora Assistant (DDA) Reports To: Ashoka Regional Director (RD) and Development Officer Employment: Full time, at least one year commitment Office hours: 9 am to 5 pm (unless assigned to stay later fulfilling work requirements) Working days: Five working days from Sunday till Thursday where Friday and Saturday are off (unless assigned to attend on weekends fulfilling work requirements) Duties and Responsibilities: General tasks: The Diaspora Development Assistant (DDA) provides continuous unconditional support to the Arab World Regional Director (RD) and Development Team to develop and implement the Global Diaspora Strategy for Ashoka and the AAW Diaspora Strategy. Ashoka’s Global Diaspora Initiative aims to engage selected leaders from the different Diasporas around the world through a team of teams that places Empathy at the forefront of their and society’s priorities with the aim of tipping the world and transforming it to an EACH society. This post calls for flexibility, excellent interpersonal skills, project coordination experience, excellent communication skills (oral, written), fundraising experience and the ability to work well with all levels of internal management and staff, as well as outside partners. Specific tasks: 1. Support fundraising efforts of the Development Officer for Ashoka Arab World a. Contribute to creation and assist with the implementation of new Development outreach ideas b. Support preparation for development trips – research, outreach, proposal writing, scheduling, follow up c. When needed prepare for and attend development meetings with potential Partners/donors 2. Support managing relationships with current Partners and Donors
Registration No. 34/2004
34 2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor –
1
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
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a. Support maintaining ongoing relationship with the Partner/Donor b. Help in creative engagement and development of collaboration between AAW and Partner/Donor c. Support on-time, quality reporting and regular communication with Partners/Donors. d. Draft responses to requests for information 3. Develop knowledge management systems for Ashoka’s Arab World Diaspora fundraising efforts a. Organize, update and create files of Ashoka’s Arab World Diaspora prospect and donor history and current activities b. This includes to create a list and tracking document of all past and current Arab World Diaspora prospects and donors with time line, grant purpose, grant amount, funding cycles, and reports already submitted and to be submitted by Ashoka (soft and hard copies) c. Prepare quarterly report to Arab World Executive Team 4. Manage carefully and responsibly, Ashoka’s Arab World current relationships with Diaspora prospects, donors and partners a. Prepare all due reports for Diaspora prospects, donors and partners as required. This includes narrative, graphics, and financial reports b. Create a report tracking system with updated information on pending reports and submitted reports c. Follow-up with current Diaspora prospects, donors and partners’ requests as needed 5. Develop and Enhance Engagement Strategies for Diaspora prospects and current donors and partners a. Research all prospects tracked in the prospect tracking document (mentioned above) Research could include but is not limited by philanthropic and business interests, backgrounds, likes, etc b. Write all required funding proposals (graphics, narrative, budgets) c. Developed all required engagement strategies. This includes Diaspora prospect/donor identification, mapping and profiling, strategy creation and implementation 6. Coordinate Global Diaspora Leader/ Regional Director trips related to Diaspora a. Research potential prospects b. Draft letters to reach out to prospects and set up meetings c. Set up meetings and follow-up with schedule in collaboration with Executive Assistant d. Create appropriate packages for meetings 7. Design new phase of Ashoka Diaspora social media a. Research Ethnic media, create a list of Ethnic media partners b. Create and moderate Ashoka Diaspora’s social media outlets: FB, Twitter, Google-alerts c. Create and update and maintain Ashoka Diaspora Youtube Channel Registration No. 34/2004
34 2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor –
1
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
93 Apt.1
d. Identify and activate additional use of internet-based media and marketing tools e. Prepare monthly email newsletters and send to Ashoka Diaspora network and contacts f. Other innovative digital media channels 8. Research and Proposal Writing a. Prepare research-briefs for potential donors and strategic partners b. Participate under supervision of Regional Director and in coordination with Development Officer (when needed) on proposal-writing for funding from various donor-organizations and private contributors c. Provide research support for Venture, if necessary. Assist in background research for potential candidates, re-writing and editing of profiles d. Provide other research support upon request of Regional Director 9. Diaspora Correspondence: a. Under supervision and in support to RD as the Diaspora Global Leader, the DA will coordinate and follow-up on all correspondence related to Diaspora strategy, between the RD and Ashoka Global, other Ashoka country offices, partners, other external parties and the staff of the office b. Send out specific Diaspora RD's emails to appropriate Ashoka Arab World staff members, as requested by the RD c. Type and send out specific Diaspora correspondence to appropriate internal and external audiences, only as requested by the Regional Director. 10. Scheduling: a. Set up a monthly Diaspora call with Global Diaspora team b. Schedule and coordinate the RD’s appointments and meetings for Diaspora in collaboration with the Executive Personal Assistant 11. Communication: Draft under the direction of the RD Diaspora emails, letters, presentations, etc (as requested by her), to donors, partners, external parties, Ashoka Global, and others. 12. Meetings and events: a. Lead and be the focal point for planning, organization, and execution of our Diaspora events b. Lead or provide support to other fundraising events as needed c. Assist RD and Development officer to setup Diaspora meetings related to Diaspora, and provide proper follow-up afterward d. Take notes on and follow up with action items after all Diaspora meetings of RD 13. Filing: Organize the Diaspora files in hard and soft copies. Also, file the Regional Director's personal things. Organize and update the files on the RD's computer and laptop and ensure that all proposals, reports and other important documents are on her computer, laptop and flashdrives. Registration No. 34/2004
34 2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor –
1
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
93 Apt.1
14. Perform any other tasks assigned by the Regional Director and Development Officer. Performance management i. Together with her/his supervisor, the staff member will develop a performance agreement at the beginning of her/his term. This agreement will include goals, measures and expected results and will be the baseline for the performance review to take place after the first six months and the end of the year. ii. Together with her/his supervisor, the staff member will develop an annual plan of action. This plan will be created at the beginning of the year and updated on a monthly basis. iii. Based on annual action plan, a monthly workplan with all activities to be executed during the month will be sent to Regional Director. iv. The staff member will send a weekly time-sheet to be sent at the end of Thursdays to the Operations Manager. v. The staff member will send a monthly report with all activities executed during the month; to be sent to Operations Manager, Financial Manager and Regional Director on the 25th of each month. Qualifications: Education: B.A. in a relevant field Experience: 2 years of relevant field experience is required Language: Native fluency in written and spoken English Proficiency in written and spoken Arabic a plus Required Skills: Excellent writing and research skills Excellent communication (written and oral) skills Fundraising skills Proficiency in Microsoft applications including Word, Excel, Power Point, etc Strong conceptual and analytical skills Excellent organization and problem-solving skills Ability to multitask Great attention to detail The Person: Must be creative within her/his scope of work and very resourceful in problem solving Must understand Ashoka’s vision and work. Must demonstrate her/his commitment with social change. Must be a deeply trustworthy person. Must be service-oriented and flexible. Must be detail-oriented and able to manage multiple high-priority tasks at once. Must be a team player with a high level of commitment.
Registration No. 34/2004
34 2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor –
1
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
93 Apt.1
Must maintain cooperative working relationships and interact with others in a helpful, courteous and friendly manner. Must demonstrate sensitivity to, and respect for, a diverse population and be able to work with persons of different cultural and ethnic backgrounds across all areas of the world.
Work Conditions:
Applicant must be willing to work in the office 70% of the time, and in the field 30% of the time. We work normal office hours (9 a.m. until 5 p.m., five days a week) 50-60% of the time. We work until 6 or 7 p.m. at least 20 % of the time. During major events, we work until 8 or 9 p.m. (25 % of the time) Sometimes, we work during holidays, if necessary. (10% of the time)
How to apply: Interested candidates should kindly send their application package at: recruiting@ashoka-arab.org with ―Development Diaspora Assistant‖ in the subject line. Application package should include: 1- An updated resume in a pdf format. 2- A cover letter explaining why you are interested in Ashoka and why you are fit with our hiring criteria. 3- A writing sample, something that you previously wrote entirely by yourself, in English on any topic of interest and that is not less than one pager.
Registration No. 34/2004
34 2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor –
1
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
93 Apt.1