INNOVATORS FOR THE PUBLIC
Ashoka Arab World Terms of Reference for Development Officer Background: Ashoka is the global association of the world’s leading social entrepreneurs—men and women with system changing solutions for the world’s most urgent social problems. Social entrepreneurs are individuals with innovative solutions to society’s most pressing social problems. From its Regional Office in Cairo Ashoka Arab World creates a competitive, entrepreneurial, and globally integrated citizen sector and develops the profession of social entrepreneurship. Ashoka Arab world currently works with 64 Ashoka Fellows located in Egypt, Jordan, Lebanon, Morocco, Palestine, Kuwait and Saudi Arabia. Position Title: Development Officer Reports to: Ashoka Regional Director Employment: Full-time Office hours: 9 am to 5 pm (unless assigned to stay later fulfilling work requirements) Working days: Sunday through Thursday, with weekends on Friday and Saturday. Work-related obligations sometimes require weekend attendance. Tasks: The Development Officer is responsible for assisting the Regional Director in implementing the Development Plan, which includes the following tasks: 1. Fundraise between $300,000 - $1 million per year for Ashoka Arab World 2. Develop knowledge management systems for Ashoka’s Arab World fundraising efforts a. Organize, update and create files of Ashoka’s Arab World donor history and current activities. This includes to create a list and tracking document of all past and current Arab World donors with time line, grant purpose, grant amount, funding cycles, and reports already submitted and to be submitted by Ashoka (soft and hard copies) b. Prepare quarterly report to Arab World Executive Team 3. Manage carefully and responsibly, Ashoka’s Arab World current relationships with donors and partners
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42/4002 مشهرة برقم
Registration No. 34/2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1
املكتب االقليمى- أشوكا الوطن العريب 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
املنيل – القاهرة – مصر
INNOVATORS FOR THE PUBLIC a. Prepare all due reports for donors and partners as required. This includes narrative, graphics, and financial reports b. Create a donor tracking system with updated information of current donors, their grants, current relationship status with Ashoka, and Renewals c. Create a report tracking system with updated information on pending reports and submitted reports d. Follow-up with current donors and partners’ requests as needed 4. Prepare all development reports and updates for Ashoka’s headquarters as required 5. Engage Prospects: potential donors and partners. This is working closely with and under supervision of Regional Director. First contact with prospects or donors should be made on behalf of Dr. Iman with a later follow-up on your name a. Develop a tracking document, listing ALL prospects with whom Ashoka has initiated relationships (from Iman’s trips to AWSIF, and others) but has not taken next steps yet b. Develop a list of the 29 pledges from AWSIF and develop follow-up plan c. Find Iman’s 2010 SFO trip minutes and develop follow-up plan d. Develop list of all GCI leads and develop follow-up plan e. Develop list of all contacts from personal cards collected at different events and develop follow-up plan 6. Develop and Enhance Engagement Strategies for prospects and current donors and partners a. Research all prospects tracked in the prospect tracking document (mentioned above). Research could include but is not limited by philanthropic and business interests, backgrounds, likes, etc. b. Write all required funding proposals (graphics, narrative, budgets) c. Developed all required engagement strategies. This includes prospect/donor identification, mapping and profiling, strategy creation and implementation 7. Design new phase of Arab World fundraising efforts with corporations and foundations a. Create a list of potential corporations and foundations with whom Ashoka could partner or work with (corporate prospecting) b. Create a list of products and services Ashoka can offer to corporations and foundations (WISE, Collaborative Platforms, etc) 8. Events Organizing a. Lead and be the focal point for planning, organization, and execution of the Arab World Social Innovation Forum, AWSIF
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42/4002 مشهرة برقم
Registration No. 34/2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1
املكتب االقليمى- أشوكا الوطن العريب 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
املنيل – القاهرة – مصر
INNOVATORS FOR THE PUBLIC b. Lead or provide support to other fundraising events as needed 9. Media and Outreach Support a. Work with Media and Outreach staff on messaging and streamlining outreach efforts with Development goals 10. Performance management a. Together with her/his supervisor, the staff member will develop a performance agreement at the beginning of her/his term. This agreement will include goals, measures and expected results and will be the baseline for the performance review to take place after the first six months and the end of the year. b. Together with her/his supervisor, the staff member will develop an annual plan of action. This plan will be created at the beginning of the year and updated on a monthly basis. c. Based on annual action plan, a monthly workplan with all activities to be executed during the month will be sent to Regional Director. d. DO will send a weekly time-sheet to be sent at the end of Thursdays to the Operations Manager. e. DO will send a monthly report with all activities executed during the month; to be sent to Operations Manager, Financial Manager and Regional Director on the 25th of each month. Qualifications: 1. Education B.A. in a relevant field, preferably Social Sciences, Business, Economics, or Political Science 2. Experience and Requirements 5 years of fundraising and development experience is required. Excellent writing and analytical skills Proficiency in Microsoft Office applications Applicant must have strong initiative, independence, creativity, and sound judgment. They must be service-oriented and flexible, with excellent communication and organizational skills. Applicant must be a team player with a high level of commitment who is able to manage multiple high-priority tasks at once. 3. Language Fluency in written and spoken English. Proficiency in written and spoken Arabic a plus. Work Conditions:
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42/4002 مشهرة برقم
Registration No. 34/2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1
املكتب االقليمى- أشوكا الوطن العريب 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
املنيل – القاهرة – مصر
INNOVATORS FOR THE PUBLIC 1. Hours Applicant must be willing to work in the office 70% of the time, and in the field 30% of the time. We work normal office hours (9 a.m. until 5 p.m., five days a week) 50-60% of the time. We work until 6 or 7 p.m. at least 20 % of the time. During major events, we work until 8 or 9 p.m. (25 % of the time) Sometimes, we work during holidays, if necessary. (10% of the time) 2. Compensation Starting salary is 9000LE per month with a possible raise after a 6 month evaluation period. The minimum employment commitment is 2 years. How to Apply: Interested candidates should please send a CV, and answer the following questions to development@ashoka-arab.org and recruiting@ashoka-arab.org 1. Please provide an example of an idea of yours that has been implemented in your current organization or workplace. What has been the result or impact? 2. What was the most difficult challenge you have faced in the workplace, and how did you address this challenge? 3. What qualities do you possess that will help you uniquely contribute to Ashoka? 4. Are you able to multi task? Please provide specific examples. 5. Please provide more examples of your fundraising experience. How/when did you reach out to new donors, and what was the result? THANK YOU FOR READING AND ACCEPTING THE TERMS OF REFERENCE LISTED ABOVE. IF YOU ARE IN AGREEMENT, PLEASE SIGN BELOW: Acknowledged (staff member): Date:
Acknowledged (Executive Team member): Date:
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42/4002 مشهرة برقم
Registration No. 34/2004
Ashoka Arab World Regional Office 93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1
املكتب االقليمى- أشوكا الوطن العريب 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34
Manial – Cairo – Egypt Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
املنيل – القاهرة – مصر