Ashoka Arab World Terms of Reference Diaspora Development Assistant Background: Ashoka is the global association of the world’s leading social entrepreneurs—men and women with system changing solutions for the world’s most urgent social problems. Social entrepreneurs are individuals with innovative solutions to society’s most pressing social problems. From its regional office in Cairo, Ashoka Arab World creates a competitive, entrepreneurial, and globally integrated citizen sector and develops the profession of social entrepreneurship. Ashoka currently works with 78 Ashoka Fellows located in Egypt, Jordan, Lebanon, Morocco, Palestine, Kuwait and Saudi Arabia. Position Title: Diaspora Development Assistant (DDA) Reports To: Ashoka Regional Director (RD) and Development Officer Employment: Full time, at least one year commitment Office hours: 9 am to 5 pm (unless assigned to stay later fulfilling work requirements) Working days: Five working days from Sunday till Thursday where Friday and Saturday are off (unless assigned to attend on weekends fulfilling work requirements) Duties and Responsibilities: General tasks: The Diaspora Development Assistant (DDA) provides continuous unconditional support to the Arab World Regional Director (RD) and Development Team to develop and implement the Global Diaspora Strategy for Ashoka and the AAW Diaspora Strategy. Ashoka’s Global Diaspora Initiative aims to engage selected leaders from the different diaspora communities around the world to re-invest in their countries of origin in a sustainable and impactful way. The Global Diaspora Initiative reinforces large-scale social change by connecting investors, entrepreneurs and influencers from diaspora communities to engage with Ashoka and our exceptional Fellows to address the most pressing social issues by supporting local social entrepreneurs and their solutions to local problems. In addition, the DDA provides continuous and unconditional support to the Ashoka Arab World Development Team in their activities. These activities include, but are not limited to fundraising, donor and partner engagement and relationship management and event organization. This post calls for a heightened multi-tasking ability, flexibility, excellent interpersonal skills, excellent communication skills (written and oral), fundraising experience and the ability to work well with all levels of internal management and staff, as well as outside partners. Specific Tasks: 1. Develop and Enhance Engagement Strategies for Diaspora prospects and current donors and partners _______________________________________________________________________________________ Registration No. 34/2004
Ashoka Arab World Regional Office
42/4002 مشهرة برقم
املكتب االقليمى- أشوكا الوطن العريب
93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34 Manial – Cairo – Egypt املنيل – القاهرة – مصر Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
a. Research all prospect donors and include full profile at beginning of relationship tracking document (see Specific Task 5). Research could include but is not limited by philanthropic and business interests, backgrounds, likes, etc b. Write all required funding proposals (graphics, narrative, budgets) c. Develop all required engagement strategies. This includes Diaspora prospect/donor identification, mapping and profiling, strategy creation and implementation 2. Manage carefully and responsibly, Ashoka’s Arab World current relationships with Diaspora prospects, donors and partners a. Prepare all due reports for Diaspora prospects, donors and partners as required. This includes narrative, graphics, and financial reports b. Create a report tracking system with updated information on pending reports and submitted reports c. Follow-up with current Diaspora prospects, donors and partners’ requests as needed 3. Coordinate the Global Diaspora Leader/ Regional Director trips, especially those related to the Diaspora Initiative a. Research potential prospects. b. Draft letters to reach out to prospects and set up meetings. c. Set up meetings and follow-up with schedule in collaboration with the Executive Assistant. d. Create appropriate promotional and marketing materials, tailored to the audiences the Regional Director will be meeting, in collaboration with the Media and Marketing Assistant. e. Create all appropriate information packages for meetings, in collaboration with the Executive Assistant. 4. Design new phase of Ashoka Diaspora social media a. Research Ethnic media, create a list of Ethnic media partners b. Coordinate, create and revise the production of material (articles, photo-essays, interviews, op-eds, videos etc.) to share with ethnic media partners, in collaboration with the Regional Director, the Executive Assistant and other members of staff. c. Create and moderate Diaspora related material for Ashoka’s social media outlets: the blog, Facebook, Twitter, Youtube. d. Identify and activate additional use of internet-based media and marketing tools e. Prepare quarterly email newsletters and send to Ashoka Diaspora network and contacts 5. Develop knowledge management systems for Ashoka’s Arab World Diaspora fundraising efforts a. Organize, update and create files of Ashoka’s Arab World Diaspora prospect and donor history and current activities. This includes creating a list and relationship tracking document of all past and current Arab World Diaspora prospects and donors with a timeline of communication history, grant purpose, grant amount, funding cycles, and reports already submitted and to be submitted by Ashoka (soft and hard copies). _______________________________________________________________________________________ Registration No. 34/2004
Ashoka Arab World Regional Office
42/4002 مشهرة برقم
املكتب االقليمى- أشوكا الوطن العريب
93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34 Manial – Cairo – Egypt املنيل – القاهرة – مصر Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
6. Diaspora correspondence and internal matters: a. Type and send out specific Diaspora correspondence to appropriate internal and external audiences, as requested by the Regional Director. b. Under the supervision of the Executive Assistant and in support to the Regional Director as the Diaspora Global Leader, coordinate and follow-up on all internal requests and correspondence related to Diaspora strategy, between the RD and Ashoka Global, other Ashoka country offices, and the staff of the office. 7. Diaspora meetings and events: a. Lead and be the focal point for planning, organization, and execution of Ashoka Diaspora events b. Lead or provide support to other fundraising events, as needed c. Assist the RD and Development Officer to setup meetings related to the Diaspora Initiative d. Take notes on and provide proper follow up with action items after all Diaspora meetings of the RD 8. Diaspora Filing: a. Organize the Diaspora files in hard and soft copies. 9. Support fundraising efforts of the Development Officer for Ashoka Arab World a. Contribute to the creation and assist with the implementation of new Development outreach ideas b. Support preparation for development trips – research, outreach, proposal writing, scheduling, follow up c. When needed, prepare for and attend development meetings with potential partners/donors 10. Support managing relationships with current Partners and Donors a. Support maintaining ongoing relationship with the Partner/Donor b. Help in creative engagement and development of collaboration between AAW and Partner/Donor c. Support on-time, quality reporting and regular communication with Partners/Donors. d. Draft responses to requests for information 11. Perform any other tasks assigned by the Regional Director and Development Officer. Performance management i. Together with her/his supervisor, the staff member will develop an annual plan of action. This plan will be created at the beginning of the year and updated on a monthly basis. ii. Together with her/his supervisor, and based on the annual plan of action, the staff member will develop a performance agreement at the beginning of her/his term. This agreement will include goals, measures and expected results and will be the baseline for the performance _______________________________________________________________________________________ Registration No. 34/2004
Ashoka Arab World Regional Office
42/4002 مشهرة برقم
املكتب االقليمى- أشوكا الوطن العريب
93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34 Manial – Cairo – Egypt املنيل – القاهرة – مصر Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
review to take place after the first six months and the end of the year. It is the staff member’s responsibility to follow-up with the performance agreement and review. iii. The performance agreement will include monthly workplans with all activities to be executed during the month. iv. The staff member will keep a weekly time-sheet of activities undertaken to serve as a reference and must be made available to the Operations Manager, the Development Officer or the Regional Director upon request. v. The staff member will send a monthly report with all activities executed during the month; to be sent to Operations Manager, Financial Manager and Regional Director on the 25th of each month. Qualifications: Education: B.A. in a relevant field Experience: 2 years of relevant field experience is required Language: Native fluency in written and spoken English Proficiency in written and spoken Arabic a plus Required Skills: Excellent writing and research skills. Excellent communication (written and oral) skills. Fundraising skills. Proficiency in Microsoft applications including Word, Excel, Power Point. Proficiency in Adobe Photoshop is an asset. Strong conceptual and analytical skills. Excellent organization and problem-solving skills. Ability to multitask. Great attention to detail and design is a must. Experience in producing promotional and marketing materials is a plus. The Person: Must be creative within her/his scope of work and very resourceful in problem solving Must understand Ashoka’s vision and work. Must demonstrate her/his commitment with social change. Must be a deeply trustworthy person. Must be service-oriented and flexible. Must be detail-oriented and able to manage multiple high-priority tasks at once. Must be a team player with a high level of commitment. Must maintain cooperative working relationships and interact with others in a helpful, courteous and friendly manner. Must demonstrate sensitivity to, and respect for, a diverse population and be able to work with persons of different cultural and ethnic backgrounds across all areas of the world. Work Conditions: _______________________________________________________________________________________ Registration No. 34/2004
Ashoka Arab World Regional Office
42/4002 مشهرة برقم
املكتب االقليمى- أشوكا الوطن العريب
93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34 Manial – Cairo – Egypt املنيل – القاهرة – مصر Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org
Applicant must be willing to work in the office 70% of the time, and in the field 30% of the time. We work normal office hours (9 a.m. until 5 p.m., five days a week) 50-60% of the time. We work until 6 or 7 p.m. at least 20 % of the time. During major events, we work until 8 or 9 p.m. (25 % of the time) Sometimes, we work during holidays, if necessary. (10% of the time) After three years of work at AAW, staff members can apply to other Ashoka jobs in the region or abroad
How to apply: Interested candidates should kindly send their application package at: diaspora@ashoka-arab.org and CC: recruiting@ashoka-arab.org with “Diaspora Development Assistant Application” as the subject line. Application package must include: 1- An updated resume in a PDF format. 2- A cover letter explaining why you are interested in Ashoka and why you would be good for this position. 3- A writing sample, something that you previously wrote entirely by yourself, in English on any topic of interest and that is not less than one page.
_______________________________________________________________________________________ Registration No. 34/2004
Ashoka Arab World Regional Office
42/4002 مشهرة برقم
املكتب االقليمى- أشوكا الوطن العريب
93 Abdel Aziz Al Saud Street – 7th Floor – Apt.1 1 شارع عبد العزيز أل سعود – الدور السابع – شقة34 Manial – Cairo – Egypt املنيل – القاهرة – مصر Tel : (202) 25328586 – 23655336 – 25314775 - 25314779 Fax : (202) 23654404 www.ashoka-arab.org www.ashoka.org