THE NATIONAL STUDENTS’ ART EXHIBITION UNDER THE PATRONAGE OF THE ROYAL SOCIETY OF BRITISH ARTISTS
7-11 July 2015
2015 REGISTRATION DETAILS
2014 Opening of National Students’ Art Exhibition
Email Rebecca Tolhurst - nsae@dfamat.com with enquiries. The 2014 exhibition DVD with slideshow of all selected work is available and can be viewed at: www.astorcollege.org – news
Royal Society of British Artists
THE 13th NATIONAL STUDENTS’ ART EXHIBITION
2015 Tuesday 7th July to Saturday 11th July 2015 10am – 5pm, closing 1pm on final day
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James Horton MA RBA, President, The Royal Society of British Artists
Chris Russell, Chief Executive Officer, The Dover Federation for the Arts, Multi Academy Trust
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CEO, Mr C J Russell BA MEd Cert Ed FRBA FRSA FCMI 20 January 2015
Dear Headteacher/Principal and Head of Art It gives me great pleasure to invite all Specialist Schools, Colleges and Academies to take part in the twelfth Annual National Students’ Art Exhibition under the patronage of The Royal Society of British Artists. This exhibition will be held at The Mall Galleries, London, from 7 –11 July 2015. The opening ceremony will be at 3pm on Tuesday 7 July 2015. There will be a press preview on Monday 6 July, 6 – 8.30pm. You are invited to submit work for consideration. The exhibition is open to all current students and there is no theme. All work submitted will be assessed by a committee of five, which will include senior RBA members. Certificates will be awarded for two categories of work to celebrate achievement: A. Those whose work is "selected to be exhibited at the National Students Exhibition". B. Those whose work is "not selected but highly commended". This is a wonderful showcase opportunity for Schools, Colleges and Academies and is part of an inspirational vision on behalf of the Royal Society of British Artists. A DVD of last year’s show is included in this pack; please share this with your students and Art Department. Within this booklet are the Conditions of Entry forms together with a schedule of timings for submissions. Please complete the Intent to Submit form and return to us by Friday 6 March 2015 if you would like to participate. The easiest way to submit all forms is by using the electronic version of this booklet which can be found at: www.astorcollege.org (follow link through ‘News’ to National Students’ Art Exhibition, 2015). Students’ work can be delivered any time leading up to the deadline; the final deadline for work to be delivered to the College, at your expense, is Tuesday 23 June 2015. Selection for the exhibition is Wednesday 24 June. All works submitted will be returned to schools at our expense by private courier. We do hope you are able to participate in this highly prestigious show. The RBA wishes to recognise and support excellence and creativity in schools. During the show the President will select a number of artists who will become RBA Scholars who will be invited to exhibit their work in the Annual RBA Exhibition in March 2016 alongside some of the best artists in the country. Very best wishes Yours sincerely
Mr James Horton MA RBA Mr C J Russell BA MEd Cert Ed FRBA FRSA FCMI President Royal Society of British Chief Executive Officer Artists The Dover Federation for the Arts Multi Academy Trust
DFA MAT Company Offices Astor College, Astor Avenue, Dover, Kent, CT17 0AS, Tel: 01304 200177, Fax: 01304 200152, email: paceo@dfamat.com
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Schedule 2015 Deadline Friday 6 March 2015
Return your Intent to Submit form Online at www.astorcollege.org (follow link through ‘News’, National Students’ Art Exhibition, 2015) or by post, fax or email. (nsae@dfamat.com) Please note that online submission of Intent and Exhibitor Details is preferable. Hand written forms can be difficult to read and lead to incorrect details on certificates, wall labels and in catalogue. We regret we cannot re-print certificates should incorrect details be submitted. As soon as possible Select students’ work taking into consideration the criteria set out in The Conditions of Entry. Maximum submissions – 10 per school. From May onwards Work can be sent as and when ready: but no later than Package securely (SEE SECTION 3 in Conditions of Entry) and arrange your courier Tuesday 23 June to deliver framed or fit for gallery work to Astor College, Dover, CT17 0AS as soon as 2015: possible but no later than 23 June 2015. In corner of each package please write 1 of 2, 2 of 2 etc as appropriate and include name of your school. Please take care when filling in Exhibitor Details (preferably online), student names are often incorrectly spelt and we cannot reprint certificates or catalogues. Make 2 copies of the full list of exhibitor details for all students. Copy, keep one copy intact and place within a package with any of the work sent. The second copy, separate each record and attach to the back of each relevant piece of student work.
(For framing service by prior arrangement please see details on page 13). Do not send any work direct to The Mall Galleries as it will not be entered for the selection process. As work arrives
24 June 2015 26/27 June 2015
7 July 2015 3.00 pm 7 – 11 July 2015 20 July – 22 August 2015
Work will be opened and catalogued. You will be informed immediately if any damage has occurred in transit and your permission will be sought for our technicians or framer to repair. There is no charge for technician work and a very reasonable charge for re-framing or glazing; which we will attempt to quote a price before work commences. Any work submitted and selected by the panel which requires work to make it fit for gallery will be discussed and agreed with the Head of Art. The cost is minimal and will be quoted. The RBA panel meet to select work for the exhibition. Letters/emails, certificates and invitations to be sent out to Headteachers/Principals/Chief Executives with selection results. Official opening of the exhibition. All students, staff, families and friends are welcome. Invites are sent out but no restrictions in numbers attending. Exhibition open to the public. (Closes at 1pm on Saturday 11 July) Artwork to be returned by personal courier to schools. It is not possible to specify delivery dates for individual schools but thorough tracking of each parcel and signature on delivery guaranteed. Our courier will refer to the details provided on the Intent to Submit form and contact the school the day before to inform of delivery either am or pm.
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Conditions of Entry National Students’ Art Exhibition under the patronage of: The Royal Society of British Artists 7 July to 11 July 2015
Please read the following conditions of entry carefully:
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Work should be that of current students at time of Intent (6 March 2015). The work should be framed and glazed unless submitting a canvas which should be stretched over a solid wooden frame. Please see page 13 for details of our local framer. If you intend to submit large format or 3D work please email nsae@dfamat.com. Work should be mounted or framed in such a way that mirror plates may be screwed into the reverse of the frame by The Mall Galleries technicians (please see Fig1 and 2). There should be no fitments on the back when sent to Astor College as the hanging will be done by the Mall Galleries. Please note - Ikea , Nielson and composite frames are not acceptable quality and are often damaged beyond repair in transit; even when packed well and are also not suitable for fitting mirror plates to, please do not submit work in these unstable frames. The students’ work is often damaged when unstable frames break in transit. We will request your consent to repair work for exhibition at a very reasonable cost; an invoice is sent to you after the exhibition. Fig 1
Fig 2
The Mall Galleries technicians will secure mirror plates to the back of works as shown. 4
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Please submit Exhibitor Details Form either online (preferred) or written clearly in capitals. Make TWO complete copies. Place one complete Exhibitor Detail Form listing all work submitted into the package and the other set cut into individual records and secure the relevant record for each artist to the back of their work. Please note: ENTERING EXHIBITOR DETAILS ONLINE IS PREFERRED – PLEASE MAKE SURE NAMES ARE CORRECT AS THESE WILL APPEAR ON CERTIFICATES, CATALOGUE AND WALL LABELS. CERTIFICATES and CATALOGUES CANNOT BE REPRINTED. Astor College will take responsibility for returning all work after the exhibition closes. The work will be returned directly to Schools/Colleges. Please supply contact details (caretaker/bursar) and opening hours during school holidays on your ‘Intent to Submit’ form.
If you have any further questions please contact Miss Rebecca Tolhurst, Executive Assistant, or Miss Lisa Penn, The Dover Federation for the Arts, Multi Academy Trust, nsae@dfamat.com.
Copies of all entry forms available at: www.astorcollege.org.uk Page 7
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STEP 1
Intent to Submit (Please return by 6 March 2015)
Online registration preferred and available at: www.astorcollege.org (follow link through news) PLEASE COMPLETE ALL FIELDS USING BLOCK CAPITALS Headteacher / Principal / Chief Executive's Mr / Miss / Mrs / Ms: Name: School / College / Academy:
School Address:
School Telephone Number (Term Time): Head of Art Tel No: School email address: Head of Art email address: Telephone Number (School holidays preferably Caretaker or office): Delivery hours during the school holiday*: Alternative delivery information: Number of works to be submitted for consideration Head of Art Contact Name:
Mr / Miss / Mrs / Ms:
Signed: * As much information as possible will help us co-ordinate delivery at a convenient time for you. We can only attempt one delivery after which the work is returned to Astor College.
Please return to:
Or:
Email: nsae@dfamat.com Fax: 01304 200152 Telephone: 01304 200177 Miss R Tolhurst Executive Assistant The Dover Federation for the Arts Astor Avenue DOVER Kent CT17 OAS
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Step 2
EXHIBITOR DETAILS
Please copy as required or use the online Exhibitor Detail Form at www.astorcollege.org.uk –News-National Students’ Art Exhibition-2015. School/College/Academy
Name of Student
Current Year Group
Title of Piece
Medium
Headteacher & Contact Name
&
Address of
School/College
Telephone Number
Email Address
Please state if work part of Diptych/Triptych: eg 1 of 2, 2 of 2 or 1of 3 etc
Record of any damage on arrival: Note on work. School informed. Permission to reframe/reglaze with cost to school if selected. Member of staff informed:
* - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - School/College/Academy
Name of Student
Current Year Group
Title of Piece
Medium
Headteacher & Contact Name
&
Address of
School/College
Telephone Number
Email Address
Please state if work part of Diptych/Triptych: eg 1 of 2, 2 of 2 or 1of 3 etc
Record of any damage on arrival: Note on work. School informed. Permission to reframe/reglaze with cost to school if selected. Member of staff informed:
Please complete each page and copy BEFORE cutting and securing relevant information to back of student work. Send one complete record of exhibitor details for all work submitted in an envelope with delivery. Page 11
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National Students’ Art Exhibition
We are pleased to offer a framing service for pieces entered in the National Students’ Art Exhibition. This service has worked well in past years and we are extending it this academic year to offer an even closer collaboration for 2015. Your entries should be delivered to Astor College in the normal way but we will be working closely with the College to prepare the selected work for the Exhibition in London. Using our service has a number of advantages. It is often cheaper and safer to send artwork unframed than it is to send a large frame by post or courier. We are located very close to Astor College and all work is transported to and from the College free of charge and guaranteed to make it back to the College in time for selection with prior agreement via nsae@dfamat.com. If you are on a tight budget we can often produce better results if you leave the choice of frame to us.
Pricing (General prices can be given but please note that frames are made to suit the artwork.)
Factors influencing cost are: Style and size of moulding With or without mount With or without glass (or styrene/acrylic) Fragility of the art Depth - e.g. three dimensional objects requiring deep or box frames
Example Prices These prices are given as a guide only and are based on our current prices at the time of writing. For exhibition work we generally price each job after we complete it which usually gives a lower price than shown here - the more we frame, the cheaper the cost.
Plain Ash (No 3) – Due to disease affecting British Ash it may be necessary to substitute for a different species of wood. Size A3 20" x 30" A1 Frame only* £31.00 £37.35 £40.15 Glazed (glass)** £33.40 £44.00 £48.20 Glazed (styrene) £37.30 £53.20 £59.80 Mounts (each) £3.45 £6.05 £7.30
Black 3/4 inch Cushion (No: 6) Size A3 Frame only* £26.51 Glazed (glass)** £28.70 Glazed (styrene) £32.54 Mounts (each) £3.45
20" x 30" £29.60 £35.90 £45.00 £6.05
A1 £30.80 £38.95 £50.60 £7.30
Plain Wood 2.5 inch Scoop (No: 7) Size A3 20" x 30" A1 Frame only* £33.20 £41.14 £43.75 Glazed (glass)** £35.42 £47.40 £52.00 Glazed (styrene) £39.30 £56.50 £63.70 Mounts (each) £3.45 £6.05 £7.30 * Frame only price is for canvases held in place with Z clips. ** Glazed frames include standard glass and backing board. Page 13
Sizes given have been selected to give a price comparison and are NOT standard frame sizes. Each frame is individually made to suit the artwork and you should not feel constricted to working to a set size.
If you would prefer to have a fixed price quote before framing, please ask. Although we do not necessarily need to see your work before quoting, please see the section on Quotations for Framing for the information required.
Useful Tips
Some artists have a very definite idea on how they want their work presented. If this is the case please be as clear as you can on colours, styles, widths, mounts, etc. However, when we are doing exhibition work time is often short and there is not always enough time to order-in specialist materials. We are happy to choose the framing options for you if you prefer. Over 50% of our exhibition customers let us choose their frames for them.
Collages and mixed media work usually need to be mounted in a shadow frame (where the work is held back from the glass using spacers). This necessitates the use of deeper frames so please remember this when specifying moulding for your work.
Exhibitor Detail Forms are fitted to the back of work when it is sent in for selection. If the work is going into a glazed frame, we have to remove the label to put it on the backing board. It is important, therefore, that you think carefully about how you attach the label. In most instances, low tack masking tape is the best option but even this can cause problems on items such as photographs, tissue paper and other fragile media.
When sending artwork in tubes, do not roll too tightly and try to roll on the short edge so that you use the shortest tube possible (the shorter the tube, the less likely it is to be bent in transit).
If you require any further advice please call 01304 200177 or email – nsae@dfamat.com Payment Invoices will be sent to your school after the exhibition in September 2015. Quotations for Framing If you would like a fixed price quotation for your work before you send it off for selection we need to know as much detail as possible. Here are some of the more popular mouldings that we use for exhibitions (not to scale) 1
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Main Gallery and Threadneedle Gallery 2014
DFA MAT Company Offices Astor College Astor Avenue Dover Kent CT17 0AS Tel: 01304 200177 Email: nsae@dfamat.com