Collective Leadership for Impact - Key information about your stay

Important information for your trip

STAYING IN CONTACT

The Atlantic Institute team would like to ensure that your stay is as comfortable as possible. For any assistance you require, all staff members are available via standard texting and WhatsApp.

Shanjitha Rajasingam +44 (0)7553 547498 - MAIN CONTACT shanjitha.rajasingam@atlanticfellows.org

Kim Ooi +44 (0)7553 517317 kim.ooi@atlanticfellows.org

Jemma Stringer +44 (0)7425 616771 jemma.stringer@atlanticfellows.org

Your first port of call should be to contact Shanjitha Rajasingam, the Atlantic Institute Events Coordinator, on WhatsApp: +44 (0)7553547498; or email her on: shanjitha.rajasingam@atlanticfellows.org

WhatsApp can be downloaded on an Android, iPhone, MacWindows PC and Windows Phone.

Free WiFi is available at the airport once you have landed. New College has stable WiFi connections.

If you require a SIM card for your mobile phone, we recommend that you buy one at airport arrivals. If you would like to buy a SIM card outside of the airport, you can purchase one from most high street shops or supermarkets. Mobile phone networks offer a pay-as-you-go option for airtime and data (Three, Lebara, Giffgaffs are some options available). This means that you should be able to top up your cell service by purchasing vouchers at various stores during your stay. For some SIM cards, you will need to top up the SIM card with minimum value credit (around GBP 5) before activating it to obtain the U.K. mobile number.

TRANSPORT

For those arriving by air, transport from the airport to New College will be arranged by BORJAN Executive Cars. Transfer details will be emailed to you separately. The driver will be waiting for you at airport arrivals holding a “Welcome” sign with your name.

Meeting Points at Heathrow terminals:

Terminal 2: Near WHSmith and Cafe Nero side

Terminal 3: Near WHSmith

Terminal 4: Near Costa Coffee

Terminal 5: Near Costa Coffee

If you are unable to find the driver or if you experience any delays, please contact Shanjitha Rajasingam or the driver directly on these numbers:

Between 8 a.m. and 8 p.m. between Dec. 3-10, 2022

Shaz: +44 (0)7710 568 794

Ali: +44 (0)7983 253 357

E-mail: info@borjan.co.uk

COLLEGE ACCOMMODATION AND MEALS

Your accommodation has been booked for you at New College, University of Oxford, Holywell St., Oxford OX1 3BN.

Please refer to your itinerary for the check in/check out details that you should have received by email. If you require a copy of the itinerary, please email: shanjitha.rajasingam@atlanticfellows.org.

Please note that our accommodation is five minutes walk from the meeting space. You can refer to the Program for the daily meeting times.

Breakfast is included with your room. Breakfast is served in the college’s medieval hall between 8 a.m. and 9 a.m.

Most meals will be arranged and paid for by the Atlantic Institute, except for meals on Dec. 8 when we will provide you with a stipend to cover the costs.

If you did not receive a per diem, you may claim reimbursement for any self-organized meals and also airport transfers from your home to the airport on your return. The allowance is £25 for dinner per Travel Policy.

Expense forms need to include receipts and should be submitted to Shanjitha Rajasingam (shanjitha.rajasingam@atlanticfellows.org ) no later than Jan. 10, 2023. Please copy or download the master expense form and fill in your own details.

New College, Oxford.

Clothing for the Trip

The convening is an informal space, so we encourage you to dress in whatever is comfortable. There will be movement sessions as part of the programming, so please wear clothing you can move around in with ease.

The optional “Uncomfortable Oxford” tour on Dec. 6 will involve some walking, so please wear comfortable shoes if you intend to join it.

You may want to opt for a smart-casual dress code when we have dinner at Branca Restaurant, 111 Walton St., Oxford OX2 6AJ.

THE WEATHER

The convening is taking place during winter in Oxford, when the average daytime temperature is 10° Celsius (50° Fahrenheit) and overnight temperatures can drop as low as 4° C. Please pack warm clothing such as sweaters, clothes to layer, jackets, hats and gloves.

A waterproof jacket and an umbrella is also recommended for keeping dry while walking in the rain.

COVID-19 Testing

The U.K. government has removed most COVID-19 restrictions. However, during our time together we will still encourage mask-wearing indoors.

We will be providing daily rapid antigen COVID-19 self-testing kits. We ask that you test yourself daily in the morning before attending the program to provide an extra aspect of collective care during your stay. If you feel ill at any point, please stay in your room and contact Shanjitha who can organize additional testing and support.

If you require a Fit to Fly/travel certificate for your departure flight from the United Kingdom, please contact Shanjitha as soon as possible.

Emergencies

Oxford is generally a safe city and you should feel relaxed here, for the most part. However, be careful about which areas you go into and watch your belongings. If you have any concerns, you can inform the Atlantic Institute team who will try to assist in the best way possible.

The direct number for emergency services in the U.K. is 999.

Emergency Numbers in Oxford

Thames Valley Police Station, St. Aldates, Oxford OX1 1SZ

Tel: +44 (0)1865 841148

John Radcliffe Hospital, Headley Way, Headington, Oxford OX3 9DU

Tel:+44 (0)300 304 7777

OTHER TIPS FOR YOUR STAY IN OXFORD

■ The food is generally of good quality, but use the usual caution when making your choices about eateries.

■ You can use both cash/cards for payments. We recommend using debit/credit cards. (Please let your bank know that you will be in the United Kingdom to avoid problems accessing your accounts.)

Travel Insurance

We have arranged travel insurance for you, which is an exception to our usual Atlantic Institute travel policy. Please note our travel insurance will only provide cover for you (and NOT any additional guests coming with you). If you have purchased your own travel insurance, please include the cost in the reimbursement form and we will refund you.

Corporate Event Extension Cover AIG

Lifeline Plus Travel and Personal Accident

Additional Information

There is free WiFi at New College, as well as at 3 Norham Gardens, and within Rhodes House. Therefore, communication links to home via Skype, FaceTime and WhatsApp should allow anyone with more challenging mobile phone networks/providers to stay connected. We will not be providing additional SIM cards or mobile options. Please bring plug adaptors so you can charge up your phones using the three-pin plug for the United Kingdom.

MONEY

Major banks in the United Kingdom have branches as well as automated teller machines (ATMs), which are linked to all major international networks for drawing currency. Visa and Mastercard are generally accepted across the country but please bear in mind that American Express cards are not always accepted. Additional international fees may be incurred when you use debit and credit cards.

For Fellows extending their stay in the United Kingdom, banks or ATMs are widely available in most shopping areas.

New College is close to the Westgate indoor shopping center where you can purchase incidentals and access an ATM. https://westgateoxford.co.uk/

GETTING AROUND (outside official tour provisions)

If you are arriving early or extending your stay, we recommend the following transport options:

Oxford is best explored on foot with plenty of walks through the ancient and historical city. We suggest an early morning stroll around the city when it is quiet when you can truly enjoy its beauty. https://www.experienceoxfordshire.org/placesto-go/oxford/

Taxis

Two of the main companies are 001 Taxis and Royal Cars.

001 Taxi: +44 (0)1865 240000

Royal Cars: +44 (0)1865 777333

The Hub and Social Media

Please use the Atlantic Fellows Hub to connect and collaborate with Global Atlantic Fellows and other program staff, and share photos or messages about the convening with the community.

Be sure to follow @atlanticfellows on Facebook, LinkedIn, Twitter and Instagram to stay updated on all the Atlantic community news. Please post your own photos from your stay, making sure of course that everyone in the photo is happy to appear.

We invite you to record short selfie videos throughout the convening, so the Institute’s communication team can share some of them on @atlanticfellows social media channels like Instagram.

We also encourage you to share your experience with the Atlantic community. If you can write a blog after the convening, and we hope you do, please email Fionnuala Sweeney on: f.sweeney@atlanticfellows.org.

twitter.com/atlanticfellows facebook.com/AtlanticFellows instagram.com/Atlanticfellows

Guide to Oxford

Some of our favorite spaces and places

SHOPPING AND RESTAURANTS

Westgate Mall on Queen Street, Oxford OX1 1TR | Westgate is home to prestigious global brands, eclectic restaurants and cafes, leisure outlets, and sophisticated rooftop bars and dining.

MARKETS

The Covered Market: Market Street | The Covered Market is a historic market with permanent stalls and shops in a large covered structure in central Oxford.

Gloucester Green Outdoor Street Market | Stalls with street food from around the world, crafts and pre-loved clothing, among other things. Open from Wednesday to Saturday.

RESTAURANTS

There are plenty of amazing restaurants in Oxford city center. Make reservations online or by calling ahead as restaurants in Oxford can get fully booked. In the U.K., most people dine at restaurants from 7 p.m. to 10 p.m. Check the website/google before going.

Arbequina (Spanish Tapas Cuisine): 72-74 Cowley Rd., Oxford | +44 (0)1865 792777 | ££ | Michelin-rated restaurant offering tasty, filling tapas dishes. One of Shanjitha’s favourite restaurants in Oxford.

Antep Kitchen (Turkish/Middle Eastern cuisine): 228-230 Cowley Rd., Oxford | +44 (0)1865 247555 | ££ | A family-run restaurant which offers hot and cold mezzes. Antep Kitchen is always busy, so book ahead.

Kazbar (Spanish and Moroccan cuisine): 25-27 Cowley Rd., Oxford | +44 (0)1865 202920 | ££ | Tapas dishes. Restaurant decor is North African lanterns, kilims and mosaic tables. Kazbar is always busy, so book ahead.

BARS AND PUBS

Oxford has a vibrant nightlife. Depending on your interests and the type of experience you wish you have, here are some options:.

■ The Tap Social Movement: The Tap Social is a craft brewery and hospitality social enterprise that provides training and employment for people in prisons. They have two locations:

● The White House - 38 Abingdon Rd., OX1 4PD | A short walking distance from New College. It is usually open until 11 p.m. daily but closed on Mondays.

● The Taproom - Curtis Industrial Estate, 27, North Hinksey Lane, OX2 0LX (outside of Oxford city center) | You will need a taxi-ride to this location. Open from Thursday to Sunday.

Junkyard Golf Club: Castle Street, Westgate Mall, OX1 1NU | For crazy golf and cocktails.

■ The Kings Arms: 40 Holywell St., OX1 3SP | +44 (0)1865 242369 | One of the oldest pubs in Oxford, built in 1607 and still standing in its original position.

■ The Turf Tavern: 4-5 Bath Place, OX1 3SU | +44 (0)1865 243235 | Another historic pub in central Oxford, with its foundations dating back to the 14th century.

Aerial photo of High Street, Oxford.

ARTS AND CULTURE

■ Ashmolean Museum: Beaumont Street, OX1 2PH | The Ashmolean is the University of Oxford’s museum of art and archaeology, founded in 1683.

■ Modern Art Oxford: 30 Pembroke St., OX1 1BP | Cutting-edge exhibitions of international modern and contemporary visual art, plus an upbeat cafe.

■ Oxford University Museum of Natural History: South Parks Road, OX1 3PW Housed in a stunning example of neo-Gothic architecture, and among its most famous features are the Oxfordshire dinosaurs and remains of a dodo. Very familyfriendly.

■ Pitt Rivers Museum: South Parks Road, OX1 3PW | A collection of anthropology and world archaeology (housed in same building as the Museum of Natural History). Objects illustrate the diversity of cultural solutions to the same basic problems that we all face as humans beings.

■ The Story Museum: 42 Pembroke St., OX1 1BP | A unique museum celebrating the human need for stories and narratives and the benefits they can bring. Very family-friendly.

THEATERS

New Theatre Oxford: 24 - 26 George St. | https://www.atgtickets.com/venues/new-theatre-oxford/

Oxford Playhouse: 11-12 Beaumont St. | https://www.oxfordplayhouse.com/whats-on

NATURE AND EXCURSIONS

Riverside walks are a great way to see Oxford during the day but the paths are not lit at night so nighttime riverside walks are not recommended.

University Parks is a five-minute walk from New College. The park opens daily at 7.45 a.m.

Port Meadow in north Oxford is one of the largest open spaces in the city. With the River Thames flowing through it, it is home to cattle, horses, and wildfowl. It is half an hour’s walk from New College and a great place to view the University’s “dreaming spires”.

Rhodes House South Parks Road Oxford OX1 3RG United Kingdom Email atlantic.institute@atlanticfellows.org Web atlanticfellows.org

Social @atlanticfellows @atlanticfellows @atlanticfellows