Fashion Manufacturers Procedures Manual Quality Assurance Program Our approach to Quality Assurance includes the following Reporting and Quality Approval Procedures, and Factory Quality Control Procedures.
A. REPORTING AND QUALITY APPROVAL PROCEDURES 1. Receipt of the Fashion Manufacturers purchase order initiates the pre-production process for each style. The pre-production process should yield an approved pre-pro. sample, a set of specifications (specs) and a trim card of actual trims and swatches for all components of each style. 2 Upon reaching 20% completion of the purchase order, the factory must submit purchase order samples for approval. The factory will submit 1 median size coat (size 8, medium, 1X or 18W) for each new purchase order. For Large Orders (5,000 coats or more), or selected orders1, additional coats may be requested. If styles are reordered with modifications, samples at 20% of purchase order completion may be requested for these purchase orders. Fashion Manufacturers approval of the 20% sample will either be “APPROVED AS SUBMITTED”, “APPROVED WITH MODIFICATIONS”, or “NOT APPROVED”. In either of the latter responses, remedies will be indicated and, once corrections are made to the purchase order in production, the factory will be allowed to ship the purchase order. If requested, the factory may need to resubmit a new (corrected) set of samples from the purchase order. FACTORY IN-LINE INSPECTION In-line inspection is a critical aspect of a good quality program. Problems discovered early in . production allow for early correction and prevention of costly final audit failures. We require that the factory have an In-Line Inspection system in place. This system includes checking all components prior to sewing and in addition, inspecting the work on the line during the assembly of the coat. In-line inspection is ongoing and continuous. It requires sampling pieces from the bundles daily against construction and measurement standards as they apply. Sampling Tables for VISUAL Quality Audit ALL PRODUCTS Critical Defects Lot shipment size by color 0 to 280 281 to 500 501 to 1,200 1,201 to 3,200 3,201 to 10,000 10,001 to 35,000 35,001 and up
Sample size per color
13 20 32 50 80 125 200
Major Defects
Minor Defects (4.0
(2.5 AQL)
AQL)
Pass
Fail
Pass
Fail
Pass
Fail
0 0 0 0 0 0 0
1 1 1 1 1 1 1
1 1 2 3 5 7 10
2 2 3 4 6 8 11
1 2 3 5 7 10 14
2 3 4 6 8 11 15
Finished Product Inspection Report Report Date: Inspector Name: Order Due Date: Est. Ship Date:
Vendor Name: Factory Name/Address:
Style #: Description: Color: P.O. #: Order Quantity: Actual Quantity: Actual %:
City/ State/Prov. Country of Origin:
Ship method: GOH ( ) Carton ( )
Report accepted by: Inspection Outcome
(Authorized factory manager)
Visual Product Measurement Packaging Overall
( ( ( (
) ) ) )
Pass Pass Pass Pass
( ( ( (
) Fail ) Fail ) Fail ) Fail
( ) Waived ( ) Waived ( ) Waived
( ) Vendor must re-100% ( ) Vendor must re-100% ( ) Vendor must re-100%
See Page 2 for measurement analysis
Waiver
By: By:
Defect being waived: Defect being waived:
Waivers may be issued by Requestor CompanyImport Department only
Visual Inspection (Visual, Construction, and Packaging) AQL Table Used: A Sample Size: Major Defects Allowed: Minor Defects Allowed: List Each Defective coat found (use additional pages if necessary, list quantity found in the column below)
Defect Description
Critical
Major
Minor
Corrective Action to be taken: Packaging: Check all correct items. Mark NA if not applicable to this lot ( ) Main Label ( ) Polybag Label (sticker) ( ) Content Label ( ) Hanger/ packing ( ) Care Label ( ) Polybag Sealing ( ) Size Label ( ) Button/ Snap/ Hook ( ) Country of Origin Label ( ) Zipper/ Zipper pull ( ) RN#/CA# ( ) Lining ( ) Hangtag/ barcode label ( ) Interlining ( )Polybag/Polybag printing ( ) Pockets Page 1 of _
Initials of Factory Manager: _______ ( ) Embroidery/Printing
( ) Carton Labels ( )Carton Packing ( ) Carton Mark Carton Measurements: Gross/ Net Weight:
Finished Product Inspection Report (2) Finished Garment Measurement Sheet
Report Date: Inspector Name:
Vendor Name: Color:
Style #: Sizes:
Use a new sheet for each color
List all sizes in the P.O.
PO#: Sample Size ( ) 32 units
( ) Check 32 or Fill in Sample qty
Spec. Point of Measure Bust Width 1�bel.armhole Across Shoulder Body Length (cb) Across Front Across Back Waist Width ___ fm hps High Hip ___ fm hps Sweep Sleeve Length
Tol+
Tol-
Size___
Size___
Size___
Size___
fm cb/ fm shoulder (circle one)
Armhole Total Circum Muscle
Total Majors Total # pieces this page: ____
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ _ __ ___
Instructions: Circle every measurement that is beyond Tolerance. One or more circled measurement for each pce is one MAJOR. Total the # of MAJOR failures at the bottom of this page. Use additional pages as required .
Total All Majors Observed: _______Total # Majors Allowed: ________ Outcome of Measurement Inspection ( )Pass ( )Fail Comments:
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