PROFESSIONAL GUIDE FOR GRADUATE SCHOOL
U N I V E R S I T Y Center for Career and Calling
TABLE&OF&CONTENTS& & 2&
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Applying&to&Graduate&School&TIMELINE&
& STEP&1:&Research&&&Selection&
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! STEP&2:&The&Application&Package& & & Standardized!Tests!
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Writing!Your!Personal!Statement!
! STEP&3:&Additional&Information&
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Ideas!for!Financial!Aid! If!you!don’t!get!in! Useful!Print!Resources!
! 10& 11& &
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FAQ& !
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Graduate&Schools&with&International&Programs&
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If!you!plan!to!attend!graduate!school,!you&must&take&action&early.!Deadlines!for!admission!and! financial!aid!at!many!graduate!institutions!and!for!most!national!fellowships!occur!during!the!fall& semester!of&the&previous&year.&The!following!information!is!to!help!you!understand!the!process!of! applying!to!graduate!school.! !
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TIMELINE& Junior&Year& □
Make!an!appointment!with!a!Career!Consultant!to!discuss!your!career!goals!and!how!graduate!school! will!fit!into!your!goals.!
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Explore!types!of!graduate!degrees!that!would!prepare!you!for!your!career!goal.!
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Conduct!informational!interviews!with!professionals!in!your!field!of!interest.!What!type!of!graduate! degrees!did!they!pursue?!Did!their!particular!degree!prepare!them!well?!!
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Research!schoolsK!take!into!consideration!their!locations,!cost,!required!coursework!and!fieldwork!(if! any)!the!research!interests!of!the!faculty,!and!what!their!graduates!go!on!to!do.!!!
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Narrow!down!your!list!of!schools!to!3K5!potential!schools.!
Summer&between&Junior&and&Senior&Year& □
Continue!researching!faculty!areas!of!interest.!
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Contact!the!graduate!school!office,!the!academic!department,!and!the!financial!aid!office!to!request! applications!and!literature!from!each!school.!!
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Review!school!materials!to!learn!all!you!can!about!available!programs.!!
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Study!or!take!a!prep!course!for!admission!tests.!!
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Begin!writing!application!essays.!
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Make!a!list!of!prospective!school!deadlines!for!admission,!housing,!and!financial!aid.!!
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Visit!the!campus.!See!how!well!you!like!the!surroundings,!services,!geographic!area.!!
Fall&of&Senior&Year& □
Request!letters!of!recommendation!from!professors,!supervisors,!or!whomever!you!have!chosen.!
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Get!your!application!essay!critiqued.!!
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Take!standardized!admission!tests!(GRE,!MCAT,!LSAT,!etc.)!and!order!scores!sent!to!your!chosen!schools.! Plan!to!retake!them!if!you!need!to!improve!your!scores.!
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Send!completed!applications.!
Spring&of&Senior&Year& □
File!the!FAFSA!at!www.fafsa.ed.gov.!
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Check!to!make!sure!the!schools!you!are!applying!to!have!all!of!your!information!and!that!your!file!is! complete.!!
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Wait!for!notification!from!schools!to!see!if!you!were!accepted.!Pay!attention!to!upcoming!summer!dates! for!new!student!orientation!and!registration!at!the!university!you!choose.!
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Notify!the!schools!where!you!decide!to!decline!admission.!
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STEP&1:&Research&&&Selection& & & Career&+&Calling& Career!+!Calling!is!a!great!place!to!start!collecting!information!on!potential!graduate!programs.!We!have!a! variety!of!resources!to!assist!you!in!your!search.!You!can!also!come!in!and!make!an!appointment!to!speak! directly!with!a!counselor!regarding!your!graduate!school!search.!& & Online&Resources&
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Peterson’s&Guides&&
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www.petersons.com&
Graduate&School&Listings&
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www.gradschools.com&
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www.graduateguide.com!
The&Princeton&Review& &
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www.princetonreview.com!
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Natl.&Association&of&Graduate&Professional&Students!
www.nagps.org!
The&Council&of&Graduate&Schools!!
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www.cgsnet.org!
APU’s&chapter&of&the&PEW&Society&
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www.apu.edu/honors/apuhonorsocieties/!
& Accredited&vs.&Non&Accredited&Schools& When!researching!graduate!schools,!make!sure!that!you!learn!whether!or!not!the!program!is!accredited.!Think! about!the!career!you!want!to!pursue!after!a!degreeK!does!the!accreditation!of!the!program!matter?!Will!it!affect! your!validity!in!the!field?!Some!areas!of!study!(i.e.!psychology,!medical!school,!architecture)!necessitate!going!to! a!school!that!has!been!nationally!accredited.!&
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STEP&2:&The&Application&Package& & □ □ □ □
& Application&Form& Statement&of&Purpose/Entrance&Essay& Application&Fees& Transcripts&
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Letters&of&Recommendation& Standardized&Test&Scores& Interviews&
! Applying!to!graduate!school!is!similar!to!applying!to!a!university!for!undergraduate!study.!The!main!difference! between!the!two!application!processes!is!the!focus!on!the!statement&of&purpose!and!letters&of& recommendation.!For!graduate!school,!your!statement!of!purpose!will!focus!on!your!readiness!and!interest!in!a! specific!field!of!study.!Additionally,!your!entrance!test!scores!(GRE,!MCAT,!LSAT,!etc.)!and!your!grade!point! average!from!your!undergraduate!studies!are!important!deciding!factors.!! Application&Form& • • •
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Follow!the!instructions!carefully!and!be!sure!to!make!a!copy!of!the!application!for!your!own!records.!! Have!one!or!more!people!check!for!errors!before!you!send!the!application!in!the!mail.! !If!the!application!is!online,!make!sure!to!continually!check!and!save!your!application.!Some!universities! (including!all!schools!within!the!public!California!state!system)!require!you!to!apply!to!both!the! university!and!the!specific!“school”!or!program!separately.!! Pay!attention!to!the!requirements,!the!deadlines!for!application!(they!may!vary!between!the!university! as!a!whole!and!the!actual!program)!and!complete!both!application!forms.!!
Application&Fees& • • • •
Be!sure!to!follow!instructions!for!paying!the!application!fee.!! Depending!on!the!type!of!school,!you!may!be!asked!to!pay!the!fee!to!the!general!university!or!to!the! specific!program.!! Most!fees!range!from!$25!K!$150!and!are!usually!not!refundable.!!! However,!many!schools!will!reduce!or!waive!the!fee!based!on!proof!of!financial!hardship.!Be!prepared! to!show!tax!statements!to!prove!your!need!if!you!decide!to!apply!for!a!fee!waiver.!
Transcripts& Many!schools!require!more!than!one!copy!of!an!official!transcript!from!every!college!you!attended.!For!official! transcripts,!have!the!college!send!copies!directly!to!the!university!you!are!applying!to.!Some!programs!will!allow! you!to!send!“unofficial”!copies,!which!means!you!can!print!them!yourself!or!send!photocopies.!Transcripts!are! used!to!verify!if!you!have!completed!all!the!required!prerequisites!and!to!verify!GPA.!Your!GPA!is!often!a! deciding!factor!in!your!admission,!however,!you!won’t!necessarily!be!ruled!out!if!you!have!other!valuable!life!or! leadership!experience,!great!recommendations,!or!high!test!scores.!Graduate!committees!may!consider!your! cumulative!GPA,!your!GPA!of!the!last!two!years!or!only!your!GPA!in!courses!relevant!to!the!field.! ! !
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STEP&2:&The&Application&Package& & & Statement&of&Purpose/Entrance&Essay& Your!essay!serves!several!purposes.!It!provides!a!writing!sample,!shows!your!interest!and!personal!objectives!in! a!career!field,!describes!who!you!are!and!why!you!are!ready!to!pursue!further!study,!and!states!why!you!are! interested!in!attending!a!particular!school!or!program.!Be!sure!to!speak!to!each!expectation!placed!forth!and! stay!within!the!page!limitations.!See&further&tips&on&writing&your&Statement&of&Purpose&at&the&end&of&this&guide.& Writing&your&Statement&of&Purpose& (adapted&from&owl.english.purdue.edu/owl/resource/642/01/)&
Answer!the!questions!that!are!asked!! • If!you!are!applying!to!several!schools,!you!may!find!questions!in!each!application!that!are!somewhat!similar.!! • Don't!be!tempted!to!use!the!same!statement!for!all!applications.!It!is!important!to!answer!each!question!being! asked,!and!if!slightly!different!answers!are!needed,!you!should!write!separate!statements.!In!every!case,!be! sure!your!answer!fits!the!question!being!asked.!! Tell&a&story&& • Think!in!terms!of!showing!or!demonstrating!thorough!concrete!experience.!One!of!the!worst!things!you!can! do!is!to!bore!the!admissions!committee.!If!your!statement!is!fresh,!lively,!and!different,!you'll!be!putting! yourself!ahead!of!the!pack.!If!you!distinguish!yourself!through!your!story,!you!will!make!yourself!memorable.!! Be&specific&& • Don't,!for!example,!state!that!you!would!make!an!excellent!doctor!unless!you!can!back!it!up!with!specific! reasons.!Your!desire!to!become!a!lawyer,!engineer,!or!whatever!should!be!logical,!the!result!of!specific! experience!that!is!described!in!your!statement.!Your!application!should!emerge!as!the!logical!conclusion!to! your!story.!! Find&an&angle&& • If!you're!like!most!people,!your!life!story!lacks!drama,!so!figuring!out!a!way!to!make!it!interesting!becomes!the! big!challenge.!Finding!an!angle!or!a!"hook"!is!vital.!! Concentrate&on&your&opening&paragraph&& • The!lead!or!opening!paragraph!is!generally!the!most!important.!It!is!here!that!you!grab!the!reader's!attention! or!lose!it.!This!paragraph!becomes!the!framework!for!the!rest!of!the!statement.!! Tell&what&you&know&& • Detail!your!interest!and!experience!in!your!particular!field,!as!well!as!some!of!your!knowledge!of!the!field.!Be! as!specific!as!you!can!in!relating!what!you!know!about!the!field!and!use!the!language!professionals!use!in! conveying!this!information.!Refer!to!experiences!(work,!research,!etc.),!classes,!conversations!with!people!in! the!field,!books!you've!read,!seminars!you've!attended,!or!any!other!source!of!specific!information!about!the! career!you!want!and!why!you're!suited!to!it.!Since!you!will!have!to!select!what!you!include!in!your!statement,! the!choices!you!make!are!often!an!indication!of!your!judgment.!! Don't&include&some&subjects&& • There!are!certain!things!best!left!out!of!personal!statements.!For!example,!references!to!experiences!or! accomplishments!in!high!school!or!earlier!are!generally!not!good!ideas.!Don't!mention!potentially! controversial!subjects!(for!example,!controversial!religious!or!political!issues).!! Do&your&research&& • If!a!school!wants!to!know!why!you're!applying!to!it!rather!than!another!school,!do!some!research!to!find!out! what!sets!your!choice!apart!from!other!universities!or!programs.!If!the!school!setting!would!provide!an! important!geographical!or!cultural!change!for!you,!this!might!be!a!factor!to!mention.!! Write&well&and&correctly&& • Be!meticulous.!Type!and!proofread!your!essay!very!carefully.!Many!admissions!officers!say!that!good!written! skills!and!command!of!correct!use!of!language!are!important!to!them!as!they!read!these!statements.!Express! yourself!clearly!and!concisely.!Adhere!to!stated!word!limits.!! Avoid&clichés&& • A!medical!school!applicant!who!writes!that!he!is!good!at!science!and!wants!to!help!other!people!is!not!exactly! expressing!an!original!thought.!Stay!away!from!oftenKrepeated!or!tired!statements.! Center&for&Career&and&Calling,&Azusa&Pacific&University,&2016&
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STEP&2:&The&Application&Package& & & Writing&the&Personal&Statement:&Top&10&Rules& 1. Strive&for&depth&rather&than&breadth.!Narrow!focus!to!one!or!two!key!themes,!ideas!or!experiences!in! your!life! 2. Try!to!tell!the!reader!something!that!no!other!applicant!will!be!able!to!say!! 3. Provide!the!reader!with!insight!into!what!drives&you&to&succeed! 4. Be&yourself,!not!the!'ideal'!applicant!! 5. Get&creative&and&imaginative!in!the!opening!remarks,!but!make!sure!it's!something!that!no!one!else! could!write!! 6. Address!the!school's&unique&features!that!interest!you!! 7. Focus!on!the!affirmative!in!the!personal!statement;!consider!an!addendum!to!explain!deficiencies!or! blemishes!(for!example,!a!poor!grade!in!a!course!related!to!your!field!of!interest)! 8. Evaluate&experiences,!rather!than!describe!them!! 9. PROOFREAD!carefully!for!grammar,!syntax,!punctuation,!word!usage!and!style!! 10. Use!readable!fonts,!typeface,!and!conventional!spacing!and!margins!! & Writing&the&Personal&Statement:&Top&10&Pitfalls& 1. Do!not!submit!an!expository!resume;!avoid!repeating!information!found!elsewhere!on!the!application!! 2. Do!not!complain!or!whine!about!the!"system"!or!circumstances!in!your!life!! 3. Do!not!preach!to!your!reader.!You!can!express!opinions,!but!do!not!come!across!as!fanatical!or!extreme!! 4. Do!not!talk!about!money!as!a!motivator!! 5. Do!not!discuss!your!minority!status!or!disadvantaged!background!unless!you!have!a!compelling!and! unique!story!that!relates!to!it!! 6. Do!not!remind!the!school!of!its!rankings!or!tell!them!how!good!they!are!! 7. Do!not!use!boring!clichéd!intros!or!conclusions!! •
"Allow!me!to!introduce!myself.!My!name!is..."!!
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"This!question!asks!me!to!discuss..."!!
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"I!would!like!to!thank!the!admissions!committee!for!considering!my!application."!!
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"It!is!my!sincere!hope!that!you!will!grant!me!the!opportunity!to!attend!your!fine!school."!!
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"In!sum,!there!are!three!reasons!why!you!should!admit!me..."!
8. Do!not!use!unconventional!and!gimmicky!formats!and!packages!! 9. Do!not!submit!supplemental!materials!unless!they!are!requested!! 10. Do!not!get!the!name!of!the!school!wrong!
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STEP&2:&The&Application&Package& & & Letters&of&Recommendation& These!are!an!important!part!of!your!application!to!graduate!school.!Most!universities!require!three!letters;!two! should!be!from!faculty!in!your!undergraduate!field!of!study.!You!may!also!ask!employers!from!jobs!or! internships!you’ve!previously!held.!The!person!should!focus!his!or!her!recommendation!in!areas!that!he!or!she! has!directly!observed.!Also!be!sure!to!allow!the!recommender!at!least!four!weeks!to!write!the!letter.!If!possible,! have!him!or!her!address!a!copy!directly!to!each!program!you!are!applying!to.!It’s!also!usually!best!to!get!the! letter!(sealed!and!signed,!to!ensure!that!you!did!not!tamper!with!it)!from!your!recommenders!and!send!them! together!with!your!application!package.!Finally,!remember!to!send!a!thank!you!note!to!your!recommenders.! Recommendation&Letter&Guidelines& Provide!the!following!information!to!the!recommender:! • •
Information!on!the!program!and!why!you!are!applying! The!name,!title!and!contact!information!of!the!person!to!whom!you!are!writing!the!letter!! (usually!the!head!of!the!department)!
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Specific!skills!and!qualifications!(academic,!work!or!volunteer)!you!would!like!the!recommender!to!address! SelfKaddressed!stamped!envelope! The!date!you!need!the!letter,!or!the!deadline!for!him/her!to!send!it!directly!to!the!university!
Standardized&Test&Scores& Be!sure!to!plan!ahead!so!that!you!have!time!to!retake!the!required!entrance!exam!more!than!once,!n!case!you! wish!to!improve!your!scores.!The!most!common!test!for!graduate!schools!is!the!Graduate!Record!Examination! (GRE).! Aside! from! law! and! medical! schools,! many! graduate! schools! are! moving! away! from! requiring! a! specific! score!for!entrance!into!their!programs.!Some!no!longer!require!you!to!take!a!standardized!test!at!all.!Regardless,! if!you!must!submit!low!scores,!a!good!GPA,!great!recommendations!or!related!experience!can!sometimes!offset! them.!To&learn&more&about&standardized&tests,&go&to:& GRE&&&&&www.gre.org&& GMAT& www.gmat.com& LSAT& www.lsat.org&
MCAT& www.aamc.org/students& MAT& www.milleranalogies.com& TOEFL& www.toefl.org&
! GRE!Tests:!General!&!Subject:!for!more!information,!visit!www.gre.org! The&General&Test!has!three!sections:!Analytical!Writing,!Verbal!Reasoning!and!Quantitative!Reasoning.!It!does!not!focus!on! any!specific!disciple!or!subject!matter.!Unless&specified,&most&programs&will&require&you&to&take&only&the&GRE&General&test.! & The&Subject&Test!measures!mastery!and!comprehension!basic!to!graduate!study!in!these!major!fields:! KBiochemistry! KLiterature!in!English! KCell!&!Molecular!Biology! !
KComputer!Science! KPhysics! ! ! KPsychology!
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KMath! ! KChemistry!
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STEP&2:&The&Application&Package& & & Interview& Some!graduate!schools!include!an!individual!or!group!interview!as!part!of!the!admissions!process,!usually!as!the! second!phase!in!the!process.!If!your!potential!school!requests!an!interview,!treat!it!as!you!would!a!job!interview:! dress!appropriately,!be!prepared!to!answer!questions!about!the!school!and!the!program!to!which!you!are! applying,!highlight!your!past!academic/work!experience!and!your!future!goals,!and!sell!yourself!!For&more&help& with&preparing&for&an&interview,&see&our&Survival&Guide&for&Interviewing.
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STEP&3:&Additional&Information& & & Ideas&for&Financial&Aid& •
FAFSA:&In!order!to!get!loans!for!graduate!school,!you!must!complete!the!Free!Application!for!Federal! Student!Aid.!The!simplest!way!to!fill!it!out!is!online!at!www.fafsa.ed.gov.!You!will!want!to!work!with!your! institution’s!graduate!financial!aid!office!to!support!you!through!the!loan!application!process!if!you!apply!for! any!other!types!of!loans.&
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Fellowships:!These!range!in!amounts!from!one!hundred!to!several!thousand!dollars!and!are!given!to!enable! a!student!to!study!without!performing!any!work!or!services!beyond!excellence!in!his/her!study.&
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Assistantships/Graduate&Internships:&This!form!of!assistance!requires!the!student!to!work!onKcampus!in! return!for!compensation.!Frequently!these!assistantships!are!available!in!areas!in!student!life!or! administrative!departments!on!campus,!classroom!teaching,!or!participating!in!a!research!project!with! faculty.&
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Grants`in`Aid:&Grants!are!generally!awarded!on!the!basis!of!financial!need!and!do!not!require!work.!These! are!especially!available!for!minorities!and!women!in!underrepresented!areas,!including!the!sciences!and! engineering.&
If&You&Don’t&Get&In& •
Get!a!job!in!your!targeted!field!or!try!to!volunteer!or!intern!in!your!targeted!field.!
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Apply!to!a!wider!range!of!schools.!Talk!to!admissions!officers!to!find!out!what!they!look!for!in!applicants.!
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Retake!the!GRE!to!improve!your!scores.!
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Work!with!a!Career!Consultant!to!improve!your!resume!and!statement!of!purpose.!!
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Apply!again!!The!candidate!pool!is!different!every!year,!so!you!may!have!a!better!chance!if!try!again!later.!
! In&Print&Resources& Asher,!Donald.!(2000).!Graduate!Admissions!Essays:!Write!Your!Way!into!the!Graduate!School!of!Your!Choice! (Graduate!Admissions!Essays)!Ten!Speed!Press.! Stelzer,!Richard!J.!(1997).!How!to!Write!a!Winning!Personal!Statement!for!Graduate!and!Professional!School.! Petersons!Guides.! Peters,!Robert.!(1997).!Getting!What!You!Came!For:!The!Smart!Student's!Guide!to!Earning!an!M.A.!or!a!Ph.D.! Farrar,!Straus!and!Giroux.!
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FAQ
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How&many&schools&should&I&apply&to?&& There!is!no!right!or!wrong!number!of!schools.!Generally,!after!you!fully!research!different!programs,!you! should!be!able!to!narrow!down!your!list!to!about!three!to!five!possibilities.! Should&I&take&a&break&before&pursuing&advanced&study?!! Possibly.!If!you!are!at!all!doubtful!about!your!commitment!to!two!to!four!more!years!of!schoolwork,!do! not!apply!now.!You!also!have!a!better!chance!at!gaining!entrance!into!programs!if!you!bring!work,! volunteer,!or!internship!experience!that!is!related!to!your!field,!or!proves!that!you!have!valuable!life! experience!and!know!what!you!are!getting!yourself!into!by!beginning!a!graduate!program.!If!you!do!take! time!off,!be!sure!to!keep!in!touch!with!faculty!so!they!can!write!a!letter!of!recommendation!for!you! when!you!decide!to!apply.!It!is!also!a!good!idea!to!take!the!GRE!or!other!required!entrance!exams!now,! while!your!studies!are!fresh!in!your!mind.!Your!scores!will!be!good!for!five!years.! Does&my&intended&graduate&field&of&study&have&to&match&my&undergraduate&field&of&study?& Not!necessarily.!Remember!to!check!the!admissions!requirements!for!the!program!that!you!are! interested!in.!Some!graduate!programs!require!you!to!have!taken!a!certain!number!of!classes! (prerequisites)!in!that!area!of!study!to!be!accepted!in!the!program,!while!other!programs!require!you!to! have!an!undergraduate!degree!in!the!same!field!of!study.!Different!schools!may!also!require!a!different! number!of!prerequisite!courses!than!others.!!Some!programs!do!not!require!a!degree!or!classes!in!the! same!field!of!study!at!all.!! I&am&a&junior&transfer&student&and&do&not&know&the&faculty&well&enough&to&request&letters.&What&do&I&do?&& Contact!faculty!at!your!previous!institution,!or!consider!taking!an!independent!study!or!conducting! research!with!a!faculty!member!so!he/she!can!get!to!know!your!academic!abilities.!Approach!new! faculty!members!at!the!beginning!of!the!semester!and!let!them!know!you!will!be!applying!to!programs! later!on.!Ask!them!to!start!evaluating!your!work!from!the!beginning!and!be!willing!to!get!feedback!that! will!improve!your!writing,!research,!and!classroom!participation.!!! Should&I&apply&for&a&masters&or&a&doctoral&program&and&what&is&the&difference?!! For!practical!training!in!your!field!of!interest,!or!to!teach!at!the!community!college!level,!a!master’s! degree!is!sufficient.!A!master’s!degree!can!also!be!helpful!to!earn!alongside!a!credential!if!you!wish!to! teach!in!grades!KK12.!If!you!want!to!pursue!a!career!in!academia!and!teach!at!the!college!level!or!do! research,!apply!directly!to!a!doctoral!program.!!It!is!also!advisable!to!apply!directly!to!a!doctoral! program!if!your!goal!is!to!eventually!obtain!a!doctoral!degree,!though!it’s!much!more!difficult!to!gain! entrance!into!a!doctoral!program!without!a!master’s!degree!in!the!same!field.!Some!programs!require! you!to!first!have!a!master’s!degree,!or!allow!you!to!earn!both!at!the!same!time.!!!
Center&for&Career&and&Calling,&Azusa&Pacific&University,&2016&
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GRADUATE&SCHOOLS&WITH&INTERNATIONAL&PROGRAMS& This&list&does&not&detail&every&international&program&availableT&use&it&to&get&you&started&if&you&are&hoping&to&attend&a& program&with&a&global&emphasis&in&international&studies&or&opportunities&for&studying&abroad& & American!University:!www.american.edu/sis/! Columbia:!www.sipa.columbia.edu/academics/degree_programs/mia/index.html!! Georgetown!University:!sfs.georgetown.edu/learning/graduate/! George!Washington:!elliott.gwu.edu/! Harvard:!www.hks.harvard.edu/degrees/masters/mpaKid! John!Hopkins:!www.saisKjhu.edu/academics/degrees/ma/index.htm! Monterey!Institute!of!International!Studies:!http://www.miis.edu/! Princeton!University:!wws.princeton.edu/grad/!! Stanford:!internationalrelations.stanford.edu/! Syracuse:!www.maxwell.syr.edu/!! Tufts!University:!fletcher.tufts.edu/academic/default.shtml! UC!Berkeley:!gspp.berkeley.edu/! UC!San!Diego:!irps.ucsd.edu/index.htm!! University!of!Chicago:!cir.uchicago.edu/! University!of!Denver:!www.du.edu/korbel/!!! University!of!Maryland:!www.gradschool.umd.edu/catalog/programs/gvpt.htm! University!of!Pittsburgh:!www.gspia.pitt.edu/!! USC:!www.usc.edu/dept/LAS/ir/! Yale:!!jackson.yale.edu/maKdegree! ! ! !
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