ISSUE
1 BarrowImages Photography
The Wedding Issue ©All Rights Reserved
BarrowImages
Pati Barrow For ©Perfect Day Images
©All Rights Reserved
www.BarrowImages.com
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LETTER F ROM
Pati Barrow I remember having a new client consult call with a most delightful couple. I’ll call them Bill and Emily. Though they had successfully planned many of the details of their upcoming wedding, they had no clue how to plan for how it would be documented. The thing is, you shouldn’t have to know. If you’ve never done something before, it’s not reasonable to expect you’d be an expert at it, right? That’s why you hire a photographer partner who can walk you through the process and help you prepare so you not only have a great day, but also remember it in the best way possible for years to come. This issue is focused on weddings. However, future issues will teach you more about partnering with a photographer for other elements of your life. Family portraits, Babies, Travel & Destination, etc. I also will never claim to know everything! While I’m the sole contributor for this issue, I plan to bring in other contributors in future issues who are experts in their own fields of photography so that you learn from those who are in a great position to guide you. So, welcome!
Pati
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Pati Barrow for ©Perfect Day Images
BarrowImages
Pati Barrow for ©Perfect Day Images
www.BarrowImages.com
TABLE OF C O N T E N T S
o
Introduction
o Getting Started
o First Things First o
Interviewing Your Photographer
o The Fine Dotted Line o Wedding Day Sample Timeline o Wedding Day Sample Photo List
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Pati Barrow Owner, Chief Photographer, Creative Director
a r My Name is Pati Barrow. I'm a child of the Windy City. I grew up just outsider of Chicago as the third of four a who had a voice like Vic children in a creative and musical household. Dad was an aspiring band singer t Starting a family took Damone and was close to signing a recording contract when he met my mother. i ear for different classical precedence so he sang for his family and friends instead. Mom had an amazing music composers and could identify them by their signature musical phrases. B a I spent most of my childhood singing in music theatre and in ensembles as r a second soprano. I also played the violin. I still have Perlman, the Lyon Healy violin my parents purchased from Smeltekop on r Roosevelt road when I was in high school. My younger brother also grew up in music theatre and my sister o (also a very good photographer) leaned toward guitar. My older brother played the stereo..he taught me to w appreciate the Beatles and Jethro Tull. a r *one of us* tried to pull a We all also appreciated laughter, and there was a lot of it - especially when r fast one during a marathon game of Uno! o I first fell in love with photography when I was allowed use of mom's instamatic with the small light w cubes to take family vacation pictures. However, it was when I got use of anIold AE-1 and a darkroom for my college newspaper and yearbook that it became so much more for me. Im learned not only the technical way to take better photos, but to tell stories visually and to produce images athat could fondly carry memories forward for generations. g e I honed my storytelling skills over a 25-year career in radio and television news and started my transition into wedding/event/magazine/portrait photography in 2012. Since then I'veshad the joy of documenting the happier side of life! I've photographed / filmed weddings of a number ofPfaiths and cultures (including a good deal of time filming Indian weddings) and I've found manyhof the same themes tie every o celebration together: Love. Family. Tradition & Culture. I enjoy not only capturing the details of the day that you've painstakingly planned, but also of you and your loved ones - thetpeople who are your story and who feed your soul. o g The person who feeds my soul is my husband, David. I met him while working r in television in North Carolina, and what can I say? I do love a good drawl. He is an amazing true southern gentleman, loves a a good joyride along a country road on a lazy sunny afternoon, and is the rock who supports this creative p journey of mine. h y photojournalism (capturing My style of photography is candid coverage of people and events blended with unexpected moments) and fine art photography (images that tell a story and generate emotion) and I consider it a privilege and joy to get to know you and capturing your special celebration! Cheers, Pati
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The Process: Getting Started
C
ongratulations on your engagement! You’ve started down a joyfully exciting road that leads to a blending of families, traditions, cultures, and expectations. By saying ‘Yes’ you’ve also possibly committed yourselves (and maybe your parents) to developing and executing a significant and highly personalized event that will gather your loved ones, challenge your sanity and your budget and teach you as a couple about compromise and cooperation. I’ll bet you didn’t know that was all hiding in that ring box, did you? Included in that process is the hiring of vendors and wedding partners – including someone with a camera who will be with you *all day* (in most cases). This person documents the “who-what-when-where-why & how” of the day as well as highly emotional and personal moments. You can decide the boundaries of the photographer’s personal access but it helps to have a connection with your photographer that allows you to feel comfortable and be yourself on your big day. You have a friend who will photograph your wedding for free. What does a Professional bring that your friend doesn’t? Nothing against friends! We all had to start somewhere! However, if your friend has not photographed a wedding before, they won’t know what to anticipate and won’t know how to help you plan your day for your photography. Your friend may also not have experience posing people to their strengths or have the proper equipment to bring you once-in-a-lifetime-event images you’ll enjoy for year after year. What do I have that many photographers don’t? Years of experience not only behind the camera, but in front of it as well. I had a career in broadcast news as a meteorologist for over 20 years. That meant no hiding behind a desk! Daily practice as well as professional on-camera coaching and consulting gave me confidence as I appeared in front of tens to hundreds of thousands of people every day. For most people, doing something in front of others, even saying vows in front of loved ones or posing for pictures can bring about a cold sweat! While you may not have to prepare for a career in public speaking, I can help you feel confident being up front and center on your special day.
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First Things First First things to have in mind when looking for a photographer: 1) Are you looking for a single date of service, or multiple dates? 2) Are you wanting engagement, wedding, parties, etc. photographed? 3) Who is paying for the services and who has the final say in the contract? If people other than the bride and groom are paying and making the decisions, your photographer needs to know that. 4) Do you like being photographed in a certain way (not posed, lightly posed, highly posed, etc.)? If you are not sure, start collecting some sample pictures you see on the internet that look like what you’d like to see in your future wedding album. Collecting them on a Pinterest page or saving them to a file on Google drive or Dropbox can help. Once you have that, you can evaluate photographers you like and see if they photograph people in the style you’ve come to like in your dream album. Bring the sample images to your consult when interviewing photographers to make sure they understand what you are looking for. 5) What is your budget? If you notice, I have it lower on the list. I put it there because I suggest using your budget as a guideline but not as the sole factor when hiring a photographer. Photographers Price their services in many ways. Most common ways are Al a Carte and Packages. I do both but find that many clients start with a package which is then customized. Having an Al a Carte price list helps couples prioritize and set realistic expectations of costs for services. Also remember, just like with anything else you purchase in life, photographic services quoted will not include tax, so make sure you get the bottom line before signing anything!
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Interviewing Your Photographer You’ve developed an idea of your photography style, figured out a ballpark figure for your photography budget and determined who the decision makers are for choosing your photographer. You’ve also searched the internet and asked your friends for recommendations. Hopefully you’ve been able to locate a few photographers who are available (for now) for the dates you need. Now its time to see if you both are a good fit. There are as many questionnaires out there for photographers as there are brides and grooms. Here’s some of my FAQ:
What is your primary shooting style? I shoot digital full-frame format (the same size sensor as 35mm film, which is the industry standard). While I am also a film photographer (35mm and medium-format) it can be cost and time prohibitive on a fast-paced wedding day. My style is candid coverage of people and events (also called reality or lifestyle which is more guided than posed) blended with Photojournalism ( Also called ‘documentary style’ - capturing unexpected moments as they happen) and Fine art photography (images that tell a story and generate emotion. This can incorporate elements of Dramatic Images, Fashion, Cinematic, and Classically-posed images.). I also shoot using both natural and artificial light. How many weddings have you photographed?
This is key in understanding your photographer’s experience. I started as a parttime photographer / videographer shooting products, weddings, events, portraits and contributing to local magazines. I photographed and filmed over 50 weddings and then went full-time in 2018. Last year alone I photographed 28 weddings. The weddings and events I photograph for my clients encompass many backgrounds and cultures from Westernized weddings, to Indian and Muslim wedding celebrations, and blended culture weddings and events. My Venue requires my vendors have insurance. Can you provide a certificate? I carry insurance to protect you, your guests, and my business. I can provide upon request.
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What do you charge and how many images do I get? My wedding coverage starts at $2000.00 for pre-wedding consultation and photography, 8-hours of wedding day photography, next-day mini file images, post-event image processing and retouching, digital image storage and hosting for 12 months. I shoot on my own (but encourage you to allow for one of my assistant shooters on your wedding day) and typically shoot an average of 100 or more images an hour. I do not deliver every single photo. Choosing me means you’re trusting me to choose the best images (I don’t deliver the image produced when I color balance, or when I’m establishing a location, or a misfire, etc.) for your digital files. I don’t guarantee a specific number of images because that may mean leaving some great images ‘on the cutting room floor’ when I know you’d enjoy having them. I also do not release raw files. Books and prints are contracted separately since there are many different options to choose from and different vendors. If I do not have a representative sample album in a style you’d like to consider, I can order a sample from the company for you to evaluate. I do not charge for creating / editing your books if I photographed your wedding.
Second photographer? Why? And how much? Your special day has multiple storylines and many things happening at the same time. I can only be in one place at a time and would hate to miss some spontaneous wonderful thing that you would have *loved* seeing as a part of your story. A second photographer is a photographer I hand-pick for your event who provides coverage of family and guests so I can focus on the bride and groom. They also capture the extra moments and additional angles of key events of the day. I have a network of assistant photographers (who have shot only as seconds or have shot less than 5 weddings on their own) to more experienced associate photographers. Rates start at $25 an hour plus tax for assistant photographers. Because You would want photos of everyone attending your wedding: If you have over 100 to 200 guests I highly recommend a second photographer. If you have over 200 guests it is automatically priced into your contract. I also recommend a third photographer if your guest list is over 200 people. What if my event has multiple dates? Can I stretch my time over more than 1 or 2 days? There are those celebrations where you may need me for an hour here, a couple of hours there, and then the main event days. I can work with you for those dates. However, I may not be able to guarantee a second shooter or the same staff (if seconds or thirds hired) for all the smaller events. What I’m having a small event, eloping, or just need a few hours of photography? I will try my best to work with your budget, as limitations in budget should not mean you have to settle for someone else to document your special day.
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The Fine Dotted Line You’ve found the perfect photographer! Now what? There will contracts to sign and deposits to submit. Just as with your other vendors, your photographer will likely not set your wedding date in stone in their calendar until contracts have been signed and a retainer paid. The retainer is a non-refundable amount of money that is applied to the payment of your contract. Be sure to read your contracts and ask questions if you do not understand something, because among other clauses of your contract, that retainer fee is important to understand, especially since it is non-refundable in most cases. What forms may be in your wedding contract? Forms differ from photographer to photographer. A BarrowImages contract for pre-wedding and wedding day services includes but may not be limited to the following forms: Services & portrait photography contract Model release / property release Copyright notice Print release Product delivery release
Contract Forms There is no ‘one size fits all’ contract for wedding photography, so make sure you read everything that put in front of you and ask questions if you do not understand something. Remember that a contract is not a contract until both sides sign, so if you do not sign your contract, you may lose the date you wanted on your photographer’s calendar. If you and your photographer agree to any changes after going under contract, make sure everything is in writing and changes are dated and signed.
Just as a contract is in writing, dissolving a contract must also be in writing. So should it ever arise that your contract must be cancelled, make sure everything is in writing.
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Wedding Day Timelines & Planning The day you’ve waited a lifetime for is finally
here! Its time to get up, have some breakfast, look at that lovely outfit you will be wearing soon and …and… This is where advance planning with your vendor partners makes a difference. Will it be a day where you know what is happening and who will be handling it, or will it be a day that’s not been planned and you are not able to enjoy it as much as you had hoped because nobody knows what is happening and are turning to you for answers? You may have noticed that in this magazine I’ve referred to myself as your photographer partner. The reason is that I don’t just contract to take photos and show up to photograph you. From the moment I go under contract with you, I not only consult with you, but I am in contact with your other key vendors. I work with your planner to understand the timeline of the day. I ask your DJ about the lighting at the reception. I ask the venue manager or planner abo ut the wedding and reception décor. I also work with you to see who the kay players are for the event. Who is in the bridal party? What relatives are coming? Do Mom and Dad speak to one another? Planning with you and your vendors means I can schedule my day around capturing you at your best moments.
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If you're having your wedding 2:30 p.m. Bride Gets The key to a wedding day reception at a separate site, Dressed timeline that runs make sure to build in a travel smoothly is planning time for the guests to make Once you are mostly ahead. their way to the post-ceremony dressed, have your festivities. photographer capture Here is sample wedding your mom or maid-ofday timeline which you Use the following sample honor helping you zip up can use to start building a wedding day timeline as a guide your dress and put your framework for your to create your own! earrings and jewelry on. unique and special day! Its a timeline based on a Wedding Day and 2:45 p.m. Bridal wedding starting at 5:30 Wedding Reception Portraits p.m.
Timeline
wedding days of some cultures may start much 1:30 - 2 p.m. Photographer earlier in the day; as early Arrives as 7am, and may have a far more detailed or The wedding photographer vastly different timeline. should arrive about 30-60 Make sure all details are minutes before the bride is discussed with your ready. During this time, the photographer when photographer can get detail doing your interview so shots of the dress, rings, they understand and are invitation, venue etc. able to handle the complexities of your 2:15 p.m. Bridesmaids are specifically specialized dressed and ready, bride’s day. hair and makeup is complete This wedding reception program also assumes Unless you want girls photos all the ceremony and in matching robes, the reception are being held bridesmaids as well as the in the same venue, which mother-of-the-bride should be means guests won't need dressed and ready by the time to travel to a separate the bride’s hair and makeup is party site. Thus, cocktail complete. This way, everyone hour kicks off right after can be in the background of the the ceremony's photos featuring the bride conclusion, followed by getting dressed. dinner, toasts, dancing, and cake!
3:10 - 3:30 p.m. Bridesmaids Photos These photos are meant to be casual and fun, capturing the moments of celebration between the bride and her friends. If you want any special shots, such as toasting with champagne, make sure you have the props ready (clean champagne flutes, for instance).
3:30 p.m. First Look (optional)The first look is a special moment where the groom sees his bride for the first time, away from the hundreds of eyes that will be watching during the ceremony. (continued)
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This can be a special moment with just the bride and groom, and have your bridal party and families wait in the getting ready locations while you go with your photographer and videographer.
3:30 - 4:10 p.m. Bride and Groom Photos
time listed on the invitation. Plan to start your ceremony about 15 minutes later than the invitation time. This gives guests a little extra time if they are running late. You don’t want anyone to miss your special moment due to traffic. You also want that buffer in case the bride or groom / family needs extra preparation time.
this time. Depending on how many photos you want to take, you can join cocktail hour halfway through, or spend some time in the bridal suite having appetizers and drinks privately. This will give you a much-needed break to re-energize for the rest of the night!
7 p.m.-ish Sunset Plan to have music during this Photos 4:10 - 5:00 p.m. time, either from a DJ or a Wedding Party and Sunset photos are an string quartet. Or, if the Family Photos wedding is happening indoors, opportunity you may not want to miss out on. Set you can play a slideshow of Have your family meet the coordinator, dressed special moments between the aside time in your wedding itinerary to take and ready, in the lobby of bride and groom. more bride and groom your venue at about 4 5:45 p.m. Actual Start Time portraits during the p.m. Make sure your sunset. photographer has a shot 5:45 - 6:15 p.m. Ceremony Timeanddate.com will list of every family give you the exact sunset combination you want This is the time block that time on your date and captured, and designate a varies most for weddings. The location to the minute. family member to help the photographer identify time really depends on the type 7:15 p.m. Guests each family member. (It of ceremony you're having. Typically, non-religious invited to Dinner will be much easier for ceremonies last around 20 your sibling or cousin to go find Aunt Linda if she minutes, while religious based 7:30 p.m. Grand wandered away because ceremonies last up to an hour. Entrance and First Dance they already know who 6:15 7:15 p.m. Cocktail she is). Hour Timing works great if you go from your grand 5:30 p.m. Start Time Invite guests to cocktail hour entrance right into your Listed on Wedding and take some post-ceremony first dance. It keeps the Invitation photos with the photographer. formalities and the fun Talk to your photographer going. (Continued) Most weddings don't about how best you wish to use start at the actual start
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Some can dance for a full song for the first dance, or fade out two minutes in, or do a routine to a few fav songs.
dance floor. After the last dance, switch to a high-energy music and have your band or DJ encourage everyone to join you on the dance floor.
7:35 - 7:45 p.m. 9:30 - 9:45 p.m. Cake Welcome Toasts from Cutting, Bouquet Toss and Hosts Garter Toss The first two toasts in the wedding reception timeline are considered welcome toasts and they are typically offered by the parents or a family member of the bride and groom.
7:45 - 8:30 p.m. Dinner
First up is the cake cutting, followed by bouquet toss and garter toss (if desired). This is also a good time for the bride and groom to say a few words and thank their guests for coming.
9:45 p.m. Open Dance Floor Dance until the night ends!
8:30 - 8:40 p.m. Bridal 11:30 p.m. Grand Exit Party Toasts
Arrange for a final song with your DJ or band ahead of time, and also arranged to be cued that the song is coming up. Say your final goodbyes and hug your final hugs. If you're having a exit with sparklers, have someone organize all the guests along your exit path and hand 8:40 - 8:50 p.m. Parent out sparklers. When your final song comes on, grab hands and Dances make a dash for happily ever If you are doing father- after! daughter and mother-son dances, some planners recommend doing them after the toasts, and then transition into an open As dinner is wrapping up, the best man and maid-of honor can offer their toasts during this slot of the wedding schedule. Most planners recommend about a fiveminute limit per toast.
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☐ Bride and escort framed in doorway ☐ Bride with mother ☐ Groom’s first sight of bride ☐ Mother of bride adjusting ☐ Bride and escort entering veil ☐ Bride and escort from rear of ☐ Bride with father venue ☐ Bride pinning mother’s ☐ Bride “given away” corsage ☐ Musical performances and ☐ Bride pinning father’s special readings boutonniere ☐ Unity ceremonies or ☐ Candid photos of bride’s memorials family leaving for ceremony ☐ Communion, eucharist, or ☐ Bride hairstyling other religious ceremonies Groom ☐ Bride makeup application ☐ Exchange of vows ☐ Groom tying tie ☐ Wedding dress (hanging, ☐ Exchange of rings ☐ Groom putting on draped) ☐ Candid photos of children in boutonniere ☐ Something bridal party ☐ Groom looking in mirror old/new/borrowed/blue ☐ The kiss ☐ Groom with best man ☐ Bridal shoes, jewelry, veil ☐ Introduction and applause ☐ Groom with mother displayed ☐ Recessional ☐ Groom with father ☐ Zip or buttoning of bridal ☐ Bride and groom with ☐ Groom with groomsmen gown attendants after ceremony ☐ Groom with ring bearer ☐ Bride putting on veil ☐ Groomsmen putting on Formal photos ☐ Bride looking in mirror boutonnieres ☐ Wedding musicians close-up ☐ Bride with bouquet ☐ Candid photos of groom and ☐ Invitation close-up ☐ Candid photos of bride groomsmen leaving for and ☐ Altar or chuppah leaving for ceremony arriving at ceremony ☐ Bride alone Bridal party ☐ Groom alone At the ceremony ☐ Bridesmaids hair and ☐ Bride and groom together ☐ Church/venue exterior makeup ☐ Bride and groom with ☐ Church/venue interior ☐ Bride and bridesmaids preofficiant (empty) wedding outfits ☐ Officiant with groom Family photos ☐ Bride with Maid of Honor ☐ Guests arriving ☐ Bride with bride’s family ☐ Candid photos of ☐ Bride arriving ☐ Bride with groom’s family bridesmaids dressing ☐ Groom arriving ☐ Groom with bride’s family ☐ Flower girls or junior bridesmaids with bride ☐ Groom with groom’s family Musicians and soloists ☐ Bridesmaids with bouquets ☐ Seating of grandparents ☐ Bride and groom with bride’s ☐ Flower girls with flower family ☐ Seating of parents baskets ☐ Bride and groom with ☐ Groom and officiant entering ☐ Candid photos of bridal groom’s family ☐ Entrance of children party leaving for ceremony ☐ Bride and groom with both ☐ Entrance of bridal party families ☐ Guests standing for bride
Sample Photo list for a wedding day: **
Pre-ceremony Bride
Bride’s family
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**Just as with the celebration ☐ Bride with bride’s parents ☐ Buffet and servers timeline, there may be many other ☐ Bride with mother ☐ Band or DJ requested images based on cultural ☐ Bride with father ☐ Gift table preferences and elements of the celebration. There may also be ☐ Bride and groom with bride’s ☐ Centerpieces restrictions based on culture of who parents ☐ Floral arrangements takes pictures , how a bride and ☐ Bride with bride’s ☐ Favors groom may be guided during a grandparents ☐ Entrance of wedding party photo session, and if photos can ☐ Bride and groom with bride’s ☐ Entrance of bride and groom be shown publicly. grandparents ☐ Bride and groom’s first ☐ Groom with groom’s parents dance ☐ Groom with mother ☐ Bride’s dance with father ☐ Groom with father ☐ Groom’s dance with mother ☐ Groom with groom’s ☐ Parents dancing grandparents ☐ Grandparents dancing ☐ Bride and groom with ☐ Guests dancing groom’s parents ☐ Bride and groom greeting ☐ Bride and groom with guests groom’s grandparents ☐ Cake cutting Attendants ☐ Cake feeding ☐ Bride with maid of honor ☐ Speeches/toasts ☐ Groom with best man ☐ Bride tossing bouquet ☐ Bride with bridal attendants ☐ Groom removing garter ☐ Groom with bridal ☐ Groom throwing garter attendants ☐ Bouquet and garter catchers ☐ Bride and groom with bridal dancing attendants ☐ Bride and groom’s last ☐ Bride with groomsmen dance ☐ Decorated “just married” car Groom with groomsmen ☐ Bride and groom exiting ☐ Bride and groom with venue groomsmen ☐ Guests at exit (throwing ☐ Bride with child attendants birdseed, blowing bubbles, ☐ Groom with child attendants etc.) ☐ Bride and groom with child ☐ Bride and groom in car attendants waving goodbye
Reception photos ☐ Exterior of reception venue (empty) ☐ Interior of reception venue (empty) ☐ Arrival at reception venue ☐ Wedding cake ☐ Bar setup ☐ Groom’s cake
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BarrowImages Photography Pati Barrow || Owner, Chief Photographer & Creative Director. Weddings. Performance & Events. Professional, Image and Family Portraiture. Durham, NC. 919.451.4041 BarrowImages@gmail.com www.BarrowImages.com
Special for Brides attending My Shadi Expo! Book with BarrowImages for your wedding by April 5th and save $300.00 on your wedding photography services.* Book with BarrowImages between April 6th and April 15th and save $150.00 on your wedding photography services.*
*No other discounts apply. Based on $2000.00 base price minimum. ‘Book’= signed contract with non-refundable ‘hold my date fee’ received.
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