MINUTES OF THE 91ST ANNUAL DISTRICT CONFERENCE of the
Held at EVANGEL CHURCH, KELOWNA, BC March 5-7, 2018
The 91st Annual District Conference of The Pentecostal Assemblies of Canada, British Columbia & Yukon District, convened at Evangel Church in Kelowna, BC on Monday evening March 5, 2018 with a reception honouring David Solmes for his eight years serving as Assistant District Superintendent.
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CALL TO ORDER: The Business Session of Conference was called to order on Tuesday March 6th, 2018 at 2:01pm by District Superintendent Ken Russell (Chair).
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PARLIAMENTARIANS: The Chair introduced the Parliamentarians – David Solmes (Chair of the Parliamentarian Committee), Alfred Funk and Lester Markham.
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APPOINTMENT OF RECORDING SECRETARY: Moved and Seconded that Janet Raña be appointed as Recording Secretary for the Conference.
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CARRIED
WELCOME: The Chair welcomed lay delegates and new credential holders since the last conference. Appreciation was expressed with applause. The Chair acknowledged special guests, Global Workers in attendance, and reminded the Conference that our District Bylaws make provision for our Global Workers to be included as voting members of the Conference. Appreciation for the Global Workers was expressed with applause.
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VOTING BAR: The Voting Bar was designated by those wearing “Voter” badges and sitting in the designated sections. It was Moved and Seconded
CARRIED
APPROVAL OF AGENDA: Moved and Seconded to approve the agenda as printed in the Conference Report Booklet.
CARRIED
CONFERENCE COMMITTEES: Moved and Seconded to approve the Conference committees as printed in the Conference Report Booklet.
CARRIED
ADOPTION OF MINUTES: Moved and Seconded to approve the Minutes of the 2017 BCYD Conference as distributed.
CARRIED
HOURS OF SESSION / CONFERENCE SCHEDULE: Moved and Seconded to accept the Conference schedule as printed in the Conference Report Booklet.
CARRIED
RULES OF PROCEDURES: The Chair noted the Parliamentary procedures found on page 2 of the Conference Report Booklet that govern the Conference proceedings, and that the Conference will follow Robert’s Rules of Order, with assistance from the parliamentarians.
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ROSTER REPORT: Valerie VanderMeulen, Chair of the Roster Committee, presented the Roster Report.
Voting: Ordained Licensed Minister Ministerial Licensed for Women Recognition of Ministry Deaconess Ministry Related Church related spousal Lay Delegates Sub-Total Voting Delegates
Non-Voting 149 16 01 18 04 11 0 09 208
Ordained Provisional Licensed Minister Provisional Recognition of Ministry Provisional Visitor
02 01 0 128
Sub-Total Non-Voting
131
TOTAL: 339 DC 18-12
It was Moved and Seconded
CARRIED
RESOLUTIONS DC 18 – 001: Special Resolution to Amend the Bylaws: The Resolutions Committee Chair Bill Gibson’s, presented the resolution. (see Appendix A attached) The Chair gave a brief explanation of the rational of the amendment.
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It was Moved and Seconded
CARRIED
RESOLUTIONS DC 18 – 001 – FURTHER CLARITY Whereas there was a question arisen from Resolutions DC 18-001 with regard to a possible Bylaw ambiguity, it was Moved and Seconded that the District Leadership Team would review the BCYD Bylaws and report back to the next District Conference (2019) with regards to which Assistant District Superintendent would assume the duties of the Superintendent should the District Superintendent become unavailable by incapacitation.
CARRIED
NOMINATIONS FOR: ASSISTANT DISTRICT SUPERINTENDENT FOR REVITALIZATION and ASSISTANT DISTRICT SUPERINTENDENT FOR MULTIPLICATION The Chair presented the District Leadership Team pre-Conference nominations for Assistant District Superintendent for Revitalization, being Philip Spoelstra, and for Assistant District Superintendent for Multiplication, being Lenard DenBraber. The Assistant District Superintendent for Operations explained the District Bylaw voting process. The Tellers were instructed to distribute the list of eligible names and Nomination Ballots.
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NEXT GENERATION MINISTRIES – YOUTH, YOUNG ADULT AND FAMILIES MINISTRIES REPORT: A video presentation was shown.
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At 3:06pm, the Chair declared the Nomination Ballot closed; subsequently the completed ballots were collected.
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DISTRICT SUPERINTENDENT’S REPORT: David Solmes assumed the Chair, as District Superintendent Ken Russell presented his verbal report with highlights from his written report in the Conference Report Booklet. It was announced that Rachel McAlister was appointed by the District Leadership Team as the new Director of the Children’s, Preteen and Family Ministries. Rachel was invited to the stage, to share a few words of introduction. The Chair prayed over Rachel, together with her spouse Nick, and over their ministry. It was Moved and Seconded District Superintendent Ken Russell resumed the Chair.
CARRIED 2
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ASSISTANT SUPERINTENDENT’S REPORT: David Solmes presented his verbal report with highlights from his written report in the Conference Report Booklet. It was Moved and Seconded
CARRIED
REPORT OF THE ASSISTANT DISTRICT SUPERINTENDENT FOR OPERATIONS: Darwin Pichette shared highlights of his Secretary report as distributed. It was Moved and Seconded
CARRIED
REPORT OF THE 2017 DISTRICT AUDITED FINANCIAL STATEMENTS The Chair, on behalf of the DLT, gave a preamble to the presentation of the audited financial statements with regard to an impairment on a capital investment and the consequential delay in the distribution of the financial statements. He explained that the proceeds from the sale of a property, along with some reserved funds, were invested with the earnings to benefit church planting initiatives; An investment of approximately $1.3 million. $562,000 of this was invested with SecureCare in bonds that were insured by Llyods of London. In July 2017 this asset was frozen and in December the company became insolvent and was moving toward bankruptcy. As of this date the proposal from the bankruptcy Receiver is for a 33% recovery by the investors. The audited statements reflect a more conservative amount of 30%. There is also work being done on a lawsuit against Llyods of London for further recoupments. Following the preamble the chair invited the Assistant Superintendent for Operations to present the financial report. Darwin Pichette presented the BCYD Auditors Report and Financial Statements for the fiscal year ending December 31, 2017. It was Moved and Seconded
CARRIED
INVESTMENT POLICY AND COMMITTEE MOTION Be it resolved that the BC Yukon District Conference authorize and commission the District Leadership Team to establish an investment philosophy and theology, Statement of Investment Policy and Procedures, and an Investment Committee to guide the DLT in investing District funds. It was Moved and Seconded to approve the motion.
CARRIED
The Chair requested a note be made in the minutes regarding a member’s suggestion that the District consult the International Office regarding their advisors and policies. DC 18-22
REPORT OF THE NOMINATION BALLOTS FOR ASSISTANT DISTRICT SUPERINTENDENT FOR REVITALIZATION AND ASSISTANT DISTRICT SUPERINTENDENT FOR MULTIPLICATION: The Chair reported that the nominations ballot resulted in an election for both position with results as follows.
Election of Assistant Superintendent for Revitalization – Philip Spoelstra Votes cast Spoiled Needed to Ratify Others Philip Spoelstra
175 10 66.7% 15.8% (26 votes) 84.2% (139 votes) Elected
Election of Assistant Superintendent for Multiplication – Lenard DenBraber Votes cast Spoiled Needed to Ratify Others Lenard DenBraber
175 10 66.7% 19.4% (32 votes) 80.6% (133 votes) Elected
Andy Moore led the Conference in prayer for the newly elected Assistant District Superintendents and their spouses. DC 18-23
CREDENTIALS COMMITTEE REPORT: Darwin Pichette presented for ratification, the credentials issued or upgraded since the 2017 District Conference reporting period of February 1, 2017 to January 31, 2018. 3
RATIFICATION OF CREDENTIALS ISSUED SINCE 2017 CONFERENCE
THESE ARE NEW CREDENTIALS APPROVED BY THE DISTRICT LEADERSHIP TEAM FOR PERSONS WHO ARE ALREADY IN PAOC APPOINTED MINISTRY: LICENSED MINISTER Elysia Bewernick Jordan Jeans Benjamin McAlister
Courtney Hanson Bryce Lefebvre Vadim Yurchenko It was Moved and Seconded
CARRIED
Nathan Ball Diane Buermans Alexander Escorcia Bernard Flores William Gooding Tony Janzen Park Lim Jung Sungnam (Jonathan) Kim Claudia Victoria Lezama Balcazar Nicholas McAlister Matthew Meeten Juan Luis Mitra Vargas Joshua Raichuk Kevin Watt It was Moved and Seconded
CARRIED
RECLASSIFICATION OF CREDENTIALS Darren Abrahams from Ministry Related to Rec. of Ministry Freddy Batres from Rec. of Ministry to Ministry Related Peter Elmaasrany from Ministry Related to Rec. of Ministry Johar Kulbhushan from Ministry Related to Rec. of Ministry Nera Maaser from Ministry Related to Rec. of Ministry Dominic Meneses from Ministry Related to Rec. of Ministry Daniel Richardson from Rec. of Ministry to Ministry Related Steven Wee from Ministry Related to Rec. of Ministry Jeff Wong from Rec. of Ministry to Ministry Related It was Moved and Seconded
CARRIED
MINISTRY RELATED Douglas Aquino Peter Elmaasrany Simon Gau Danielle Johnsrude Haren Kumar Yuen Tsun (Milly) Li Lisa Mitchell Carlos Santamaria
Bryce Edelman Susan Juthman Gordon McCallum
REINSTATEMENT OF CREDENTIALS Lynn Brownlee Licensed Minister L. Jo-Anne Groen Licensed Minister Cory Hughes Ministry Related Mark Lewis Ordained Minister Ildefonso Orino Ordained Minister It was Moved and Seconded SUMMIT PACIFIC COLLEGE GRADUATES (those that applied for credentials) James Burke Markus DenBraber Karen Henderson Tia-Rose Huber Samuel Mendoza Jacob Miller Brenden Sharp Adam Somerville
CARRIED
Fontana Donnelly Owen Kiang Jeremiah Modino Sydney Tiechroeb
READING OF LICENSED MINISTERS RECOMMENDED TO THE 2018 CONFERENCE FOR ORDINATION. Jordan Baker It was Moved and Seconded James Berkey It was Moved and Seconded Elaine Caruso It was Moved and Seconded Samuel Drouin It was Moved and Seconded Christopher Kong It was Moved and Seconded Jase Lavigne It was Moved and Seconded David Nadon It was Moved and Seconded Mauricio Rabino It was Moved and Seconded Anthony Roodzant It was Moved and Seconded
CARRIED CARRIED CARRIED CARRIED CARRIED CARRIED CARRIED CARRIED CARRIED 4
Nathan Schoemaker Prakash Singh Calvin Weber
It was Moved and Seconded It was Moved and Seconded It was Moved and Seconded
CARRIED CARRIED CARRIED
READING OF LICENSED MINISTERS FOR ORDINATION FOLLOWING JANUARY 31, 2018 TO BE RATIFIED AT THE 2019 DISTRICT CONFERENCE Evan Fletcher Darin Graham Allison Jeans Danny Jeans Melvin Versluis SUMMARY OF CREDENTIAL HOLDERS IN THE BC/YUKON DISTRICT
(as of February 19, 2018) Church Staff Other Ministry Misc (Disab./Susp./Student/Mat Leave) In Transition Retired Active Inactive
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304 121 15 49 174 623 42 It was Moved and Seconded
CARRIED
INTERNATIONAL OFFICE REPORTS: The Chair invited David Hazzard to come to the platform to bring greetings and present the reports from the Pentecostal Assemblies of Canada including reports from the General Superintendent, the General Secretary Treasurer, the Executive Director for International Missions, the Pentecostal Financial Services Group (PFSG) and the PAOC Pension Plan. In addition, Murray Cornelius, Executive Director for International Missions, extended appreciation on behalf of International Missions. It was Moved and Seconded
CARRIED
At 4:32pm, the Chair requested to extend the business session for an additional 15 minutes. It was Moved and Seconded
CARRIED
RESOLUTION DC 18-002 - TO AMEND THE FORMERLY UNALTERABLE PROVISIONS IN THE BYLAWS WHEREAS: The FORMERLY UNALTERABLE PROVISIONS were moved to the Bylaws, in compliance with the BC Societies Act, SBC 2015, c 18; (adding underlined and removing stroked) BE IT RESOLVED THAT: 1. Bylaw 21. FORMERLY UNALTERABLE PROVISIONS be amended to read as; Bylaw 21. NON-PROFIT FORMERLY UNALTERABLE PROVISIONS 2. Bylaw 21.1 be deleted; 21. 1 The following provisions were formerly unalterable. 3. Bylaw 21.2 be renumbered and amended to read as; 21.1 To carry on its activities without purpose of gain for its members, and any profits or other accretions to the organization shall be used solely to promote its objectives, in accordance with its constitution and bylaws or as the same may be hereafter modified or amended. 4. Bylaw 22. DISSOLUTION be added, following Bylaw 21.1; 5. Bylaw 21.3 be renumbered to Bylaw 22.1. It was Moved and Seconded
CARRIED
RESOLUTION DC 18-003 – TO AMEND THE SUPERINTENDENT NOMINATIONS IN THE BYLAWS WHEREAS: The District Leadership Team is proposing to amend Bylaw 5.5.1.2, which states that that SUPERINTENDENT NOMINATIONS would be both emailed and mailed to each Member; (adding underlined and removing stroked) BE IT RESOLVED THAT: 1. Bylaw 5.5.1.2 be amended to read as; 5.5.1.2 A pre-conference nomination ballot for the position of District Superintendent shall be emailed, or may be postal mailed upon request, and 5
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mailed ninety (90) days prior to District Conference to all Members eligible to vote at District Conference, as described in section 4, and to the boards of Local Churches, to be returned by email dated, or by postal mail when requested postmarked, no later than sixty (60) days prior to District Conference. The preconference nomination ballot shall be emailed, or postal and mailed when requested, together with a description of the qualifications, responsibilities and duties of the District Superintendent and the District Leadership Team It was Moved and Seconded
CARRIED
RESOLUTION DC 18-004 – TO AMEND THE SECTION PASTORS ELECTIONS IN THE BYLAWS WHEREAS: The District Leadership Team is proposing to amend Bylaw 7.2.3, which states that the SECTION PASTOR ELECTIONS ballots would be both emailed and mailed to the Members and back to the district; (adding underlined and removing stroked) BE IT RESOLVED THAT: 1. Bylaw 7.2.3 be amended to read as; 7.2.3 From the nomination ballot, the candidates receiving the two (2) highest number of votes shall form an election ballot that shall be emailed, or may be postal mailed upon request, and mailed within fifteen (15) days of the District Conference to all eligible voters, including one (1) to the board of each Local Church. All nominees shall be placed on the ballot according to the preference of the Section. The election ballot shall be returned to the District by email dated, or by postal mail when requested postmarked, within another fifteen (15) days. The person receiving the highest number of votes shall be declared elected. It was Moved and Seconded
CARRIED
RESOLUTION DC 18 – 005: TO AMEND THE BRITISH COLUMBIA CHURCH BUILDING SOCIETY IN THE BYLAWS WHEREAS: The District Leadership Team is proposing to amend the BRITISH COLUMBIA CHURCH BUILDING SOCIETY Bylaws to clarify its operations and procedures; (adding underlined and removing stroked) BE IT RESOLVED THAT: 1. Bylaw 12.5.1 and 12.5.2 be amended to read as; 12.5.1 The British Columbia Church Building Society shall be created and operated in accordance with its Constitution and By-laws as registered with the BC Society’s Act, with its Members duly appointed by under the direction of the District Leadership Team. Its capital shall be obtained through interest earned on loans and voluntary donations from individuals or assemblies individual loans, individual donations, and offerings from Local Churches and fellowship rallies when so designated. 12.5.2 Local Churches and institutions affiliated with The Pentecostal Assemblies of Canada, in the British Columbia and Yukon District, contemplating building or enlarging may borrow capital loans from this fund for purposes of building, enlarging, renovations and repairs upon suitable guarantee and agreement to make monthly repayments of principal and interest. It was Moved and Seconded
CARRIED
DC 18 – 006 (SPC CHARTER): SUMMIT PACIFIC COLLEGE – CHARTER AMENDMENTS CONFERENCE RATIFICATION AS APPROVED BY THE DISTRICT LEADERSHIP TEAM. The Resolutions Committee Chair Bill Gibson’s presented the resolution. (see Appendix B attached) It was Moved and Seconded
CARRIED
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CONFERENCE REPORTS: It was Moved and Seconded to receive all remaining conference reports as distributed.
CARRIED
The Chair clarified that the election of the two new Assistants District Superintendent was for the completion of the current term made vacant and that there will be an election in 2019 for all the BC/Yukon District Officers. DC 18-32
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RESOLUTIONS DC18-007 - UNFINISHED BUSINESS: BE IT RESOLVED that the 2018 British Columbia and Yukon District Conference refer all unfinished business to the District Leadership Team. It was Moved and Seconded
CARRIED
RESOLUTIONS DC 18-008 - COMPLIMENTARY RESOLUTION WHEREAS God has enabled His people to gather together to discuss His ministry and church; and, WHEREAS we have experienced His blessing and favour in our gathering, The 2018 British Columbia and Yukon District Conference offer our appreciation and sincere thanks to all who have made this Conference possible, and especially to: 1. Our District Superintendent, Ken Russell. 2. Our former Assistant Superintendent, David Solmes. 3. Our District Secretary-Treasurer, Darwin Pichette. 4. Our General Superintendent, David Wells. 5. Our General SecretaryTreasurer, David Hazzard. 6. Our Executive Director for International Missions, Murray Cornelius. 7. Guest speakers Carey Nieuwhof, Junie Josue and Jenni Colwell. 8. Workshop speakers David Hazzard, Darcy Siggelkow, Ryan Morgan, Tony and Sara Warriner, Sid Koop, Ross Allen, Murray Cornelius, Junie Josue, Marv Penner, David Funk and Luke Knight. 9. Worship Team leaders Ryan deZwaan and Brian DeViveiros and their team members. 10. The District Office Staff and Ministry Leaders. 11. Evangel Pentecostal Church, it's Pastors, Board, Office Staff, Sound & Video Technicians, Custodians, and Congregation for generously hosting our District Conference. 12. Our Recording Secretary, Janet RaĂąa. 13. All Committee Chairpersons, Committee Members and Parliamentarians.
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All Credential Holders, Lay Delegates and others who have helped make the 2018 District Conference of the BC & Yukon District of the Pentecostal Assemblies of Canada a blessing and a success. It was Moved and Seconded
CARRIED
DISPOSITION OF BALLOTS: It was Moved and Seconded for the destruction of the election ballots.
CARRIED
DISTRICT COUNSELLING COORDINATOR Appreciation was expressed to Don Huston, along with a gift presentation, for serving as the District Counselling Coordinator. An announcement was made that Dr. Marj Pettinger was appointed as the new Counselling Coordinator.
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ADJOURNMENT:
Moved and Seconded that the 2018 District Conference be adjourned.
CARRIED
The meeting adjourned with prayer by Ken Russell at 4:44pm.
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APPENDIX A DC 18 – 001: Special Resolution To Amend The Bylaws A Special Resolution, proposed by the District Leadership Team, to amend the Bylaws allowing for four (4) District Officers instead of three (3) District Officers, where three (3) Assistant District Superintendent positions would be established in keeping with their portfolios as the Assistant District Superintendent for Multiplication, the Assistant District Superintendent for Revitalization and changing the title of District Secretary-Treasurer established as the Assistant District Superintendent for Operations. (adding underlined and removing stroked) WHEREAS: The District Leadership Team is proposing to amend the Bylaws to allow for four (4) District Officers and to establish their respective titles and functions, instead of three (3) District Officers; BE IT RESOLVED THAT: 1.
Bylaw 5.1 be amended to read as; 5.1
2.
The District Officers shall be the District Superintendent, Assistant District Superintendent for Multiplication, Assistant District Superintendent for Revitalization, Assistant District Superintendent for Operations Secretary-Treasurer, and such other officers as may be elected at a District Conference from time to time.
Bylaw 5.3.3.6 be amended to read as; 5.3.3.6 The District Leadership Team shall present to the District Conference one (1) name in nomination for each of the positions of Assistant District Superintendent for Multiplication, Assistant District Superintendent for Revitalization and Assistant District Superintendent for Operations and Secretary-Treasurer.
3.
Bylaw 5.6 be amended to read as; 5.6
4.
ASSISTANT DISTRICT SUPERINTENDENT FOR MULTIPLICATION
Bylaw 5.6.1.1 be amended to read as; 5.6.1.1 The Assistant District Superintendent for Multiplication shall be elected by the District Conference after one (1) name has been presented in nomination to the District Conference by the District Leadership Team, with further nominations accepted from the floor in a nominating ballot. All votes shall be publicly recorded.
5.
Bylaw 5.6.2 be amended to read as; 5.6.2
6.
FUNCTIONS OF THE ASSISTANT DISTRICT SUPERINTENDENT FOR MULTIPLICATION
Bylaw 5.6.2.1 and 5.6.2.2 be amended to read as; 5.6.2.1 The Assistant District Superintendent for Multiplication shall perform such functions as are usual and customary for an Assistant District Superintendent for Multiplication to perform, including and not limited to the oversight and direction of church planting and multiplication initiatives, and the development of ongoing local and district ministries designed to strengthen and extend the influence of disciple-making communities, and such other functions as outlined in the specific job description, or as may be designated by the District Leadership Team. 5.6.2.2
The Assistant District Superintendent for Multiplication may shall preside at meetings in the absence of the District Superintendent, as designated by the District Superintendent.
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7.
Bylaw 5.7 be added to read as; 5.7
8.
Bylaw 5.7.1 be added to read as; 5.7.1
9.
ASSISTANT DISTRICT SUPERINTENDENT FOR REVITALIZATION
NOMINATIONS AND ELECTION
Bylaw 5.7.1.1 and 5.7.1.2 be added to read as; 5.7.1.1 The nomination of the Assistant District Superintendent for Revitalization shall follow the same procedure as for the Assistant District Superintendent for Multiplication. 5.7.1.2
The election of the Assistant District Superintendent for Revitalization shall follow the same procedure as for the Assistant District Superintendent for Multiplication.
10. Bylaw 5.7.2 be added to read as; 5.7.2
FUNCTIONS OF THE ASSISTANT DISTRICT SUPERINTENDENT FOR REVITALIZATION
11. Bylaw 5.7.2.1 and 5.7.2.2 be added to read as; 5.7.2.1 The Assistant District Superintendent for Revitalization shall perform such functions as are usual and customary for an Assistant District Superintendent for Revitalization to perform, including and not limited to the providing of consultation, advice and leadership to local churches and ministry organizations which may be considered to be in a state of decline or plateau, and such other functions as outlined in their specific job description, or as may be designated by the District Leadership Team. 5.7.2.2 The Assistant District Superintendent for Revitalization may preside at meetings in the absence of the District Superintendent, as designated by the District Superintendent. 12. Bylaw 5.7 be renumbered and amended to read as; 5.8
ASSISTANT DISTRICT SUPERINTENDENT FOR OPERATIONS SECRETARY-TREASURER
13. Bylaw 5.7.1 NOMINATIONS AND ELECTION be renumbered as 5.8.1 14. Bylaw 5.7.1.1 and 5.7.1.2 be renumbered and amended to read as; 5.8.1.1
The nomination of the Assistant District Superintendent for Operations shall follow the same procedure as for the Assistant District Superintendent for Multiplication The District SecretaryTreasurer shall be elected by the District Conference after one (1) name has been presented in nomination to the Conference by the District Leadership Team, with further nominations accepted from the floor in a nominating ballot. All votes shall be publicly recorded.
5.8.1.2
The election of the Assistant District Superintendent for Operations shall follow the same procedure as for the Assistant District Superintendent for Multiplication The voting shall follow the same procedure as for the Assistant Superintendent.
15. Bylaw 5.7.2 be renumbered and amended to read as; 5.8.2
FUNCTIONS OF THE ASSISTANT DISTRICT SUPERINTENDENT FOR OPERATIONS SECRETARY-TREASURER
16. Bylaw 5.7.2.1 to 5.7.2.9 be renumbered and amended to read as; 5.8.2.1 The Assistant District Superintendent for Operations Secretary-Treasurer shall be responsible for resource management, credentials management and resource development for the District. 9
5.8.2.2
The Assistant District Superintendent for Operations Secretary-Treasurer shall make and keep true records of the proceedings of the District Conference and shall publish the same as directed by the District Conference.
5.8.2.3 The Assistant District Superintendent for Operations Secretary-Treasurer shall keep a record of all Credential Holders, and Local Churches and District Approved Ministries in the District. 5.8.2.4 The Assistant District Superintendent for Operations Secretary-Treasurer shall present an annual report at the District Conference. 5.8.2.5 The Assistant District Superintendent for Operations Secretary-Treasurer shall be custodian of all District funds and all such funds shall be deposited in a chartered bank in the name of the District. 5.8.2.6 The Assistant District Superintendent for Operations Secretary-Treasurer shall keep an accurate record of all receipts and disbursements, and shall conduct the work of this office according to accepted business practices. 5.8.2.7
The Assistant District Superintendent for Operations Secretary-Treasurer shall expend District funds as directed by the District Leadership Team.
5.8.2.8 The Assistant District Superintendent for Operations Secretary-Treasurer shall give a report from time to time as may be requested by the District Leadership Team. 5.8.2.9
The Assistant District Superintendent for Operations Secretary-Treasurer shall perform such other functions as are usual and customary for an Assistant District Superintendent for Operations to perform as outlined in their specific job description to the office, or as instructed by the District Leadership Team, or District.
17. Subsequent Bylaws 5.8, including sub-Bylaws, to 5.9 be renumbered to 5.9, including sub-Bylaws, to 5.10; 18. Bylaw 5.9.1 to 5.9.2 be renumbered and amended to read as; 5.10.1
Contracts, documents, or instruments in writing requiring the signatures of the two (2) District Officers shall be signed by the District Superintendent and by the Assistant District Superintendent for Operations Secretary-Treasurer,. or iIn the absence of any one (1) of them, either of the other Assistant District Superintendents shall be authorized to sign with the District Superintendent or the Assistant District Superintendent for Operations Secretary-Treasurer. When more than two (2) signatures are required, one (1) or both of the other Assistant District Superintendents shall be authorized to sign with the District Superintendent and/or the Assistant District Superintendent for Operations as needed.
5.10.2
Where trustees may be required to act on behalf of the District, or on behalf of a Local Church that is not yet incorporated or requests the District to hold property, the District Superintendent and the Assistant District Superintendent for Operations Secretary-Treasurer for the time being shall be authorized to act as trustees,. or iIn the absence of any one (1) of them or when more than two (2) signatures are required, then, as needed, either or both of the other Assistant District Superintendents shall be authorized to act with the District Superintendent and/or the Assistant District Superintendent for Operations Secretary-Treasurer as trustees.
19. Bylaw 5.9.3 be renumbered as 5.10.3; 20. Bylaw 8.4 be amended to read as; 8.4 Special District Conferences may be called to meet any emergency that may arise within the District. Such call shall be issued by the Assistant District Superintendent for Operations Secretary-Treasurer upon authorization of the majority vote of the District Leadership Team.
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APPENDIX B DC 18 – 006 (SPC Charter): Summit Pacific College – Charter Amendments Conference Ratification As Approved By The District Leadership Team WHEREAS: The District Leadership Team is proposing the amendments of the CHARTER (SUMMIT PACIFIC COLLEGE ACT SBC1967) AND BY-LAWS (Articles) of Summit Pacific College, as put forward by the Summit Pacific College Board of Governors to clarify its operational procedures, to establish Board of Governor terms from six (6) years to eight (8) years and to update the District Officer positions and functions in keeping with the BCYD Assistant District Superintendents amendments; (adding underlined and removing stroked) BE IT RESOLVED THAT: 1.
CHARTER 3.1 (1) and 3.1 (2) be added as; 3.1 (1) 3.1 (2)
2.
2.
In this section, “property” has the meaning given it in the Assessment Act. The college is exempt from taxation under the Municipal Act, the School Act and Taxation (Rural Area) Act in respect of property (a) Owned by it, or (b) leased by it from either the Crown or a Municipality where that property is occupied by the college and used from educational purposes.
ARTICLE II -- RELATIONSHIP 1, 2 and 3 be amended as; 1.
The College shall be the educational arm of the Conference of the British Columbia - Yukon District of the Pentecostal Assemblies of Canada (hereinafter referred to as P.A.O.C. BCYD) and as such all actions and activities of this College shall fall under the direction of the Board of Governors and the Conference of the British Columbia -Yukon District as outlined in the Charter.
2.
As an instrument a part of the Conference of the British Columbia Yukon District BCYD, the College, with the Conference as a whole, shall be an integral part of the P.A.O.C., and the principles of cooperative fellowship that govern the denomination shall govern the College.
3.
The standard of all Biblical and theological interpretations set forth taught by the College faculty in the classroom and taught and exemplified by the College faculty and staff, shall be those constituting the "Statement of Fundamental and Essential Truths" set forth as Article V of the General Constitution and Bylaws of the P.A.O.C.
ARTICLE III --- BOARD OF GOVERNORS 1.1, 1.2, 1.3, 2, 3.2, 3.3, 3.4, 3.5, 3.6 and 4 be amended, removed and/or renumbered as; 1.1.
Ex officio members: By virtue of the office they hold, the following shall be members of the Board during their term of office: (a) The District Superintendent, The Assistant Superintendent, and the District Secretary-Treasurer Assistant District Superintendent for Operations; (b) The General Superintendent or his/her designate; (c) The President of Summit Pacific College. In the event that either the District Superintendent or the Assistant District Superintendent for Operations is unable to attend a meeting of the board, the District Superintendent shall designate another board member to serve in their absence.
1.2
Clergy Members: The BC/Yukon District Leadership Team, in consultation with the College President, shall appoint a maximum of six (6) credential holders. Their term of office shall be two (2) years, and although they may succeed themselves, the sum of each member’s service shall not exceed six (6) eight (8) years.
1.3
Non-Clergy Members: The BC/Yukon District Leadership Team, in consultation with the College President, shall appoint a minimum of five (5), to a maximum of eight (8) additional members, all of whom shall be non-clergy, all members in good standing in local churches of the British 11
Columbia/Yukon District of the P.A.O.C. BCYD. Their term of office shall be two (2) years, and although they may succeed themselves, their total term of uninterrupted service shall not exceed six (6) eight (8) years 
 
 2.
The Chairman of the Board of Governors shall be ex officio the Superintendent of the British Columbia-Yukon District of the P.A.O.C BCYD. On the same basis, the Vice-Chairman shall be, ex officio the Assistant Superintendent of the British Columbia-Yukon District of the P.A.O.C. The Assistant District Superintendent for Operations shall serve as the Vice-Chairman and Secretary of the Board. The Board shall elect a Secretary and Treasurer from its own membership annually.
3.2
To establish policies to acquire, use, hold, sell, lease, alienate, or dispose of real and personal property, to borrow and invest money, and to receive and hold mortgages (on property other than owned by the college).
3.3
to borrow money, borrowing upon the security of the property of the College by way of mortgage.
3.4
to invest money and to receive and hold mortgages on property other than that owned by the College.
3.3 5
iIn general, to "have the whole management of the financial affairs of the College" and therefore to determine the College budget establish policies regarding every aspect of the financial affairs of the College, including setting the annual budget.
3.4 6
tTo establish policies governing, appointing or removing e all officers, faculty, and staff of the College, and to establish qualifications and conditions of service.
4.
The Board of Governors shall enjoy all powers conferred upon it by the Act and the Board shall not authorize operating expenses in an amount greater than twenty-five percent (25%) of the Income Budget for that year without prior authorization by resolution of the Conference of the British Columbia-Yukon District of the Pentecostal Assemblies of Canada.
4.
ARTICLE III --- BOARD OF GOVERNORS 5 and 6 be renumbered as 4 and 5;
5.
ARTICLE III --- BOARD OF GOVERNORS 7 be renumbered and amended as; 6.7
6.
The Board of Governors at each annual meeting shall appoint an auditor for the ensuing year. The Board of Governors shall review each annual audit, and appoint an auditor each year.
ARTICLE IV --- ADMINISTRATIVE COMMITTEE 1.3, 1.4, 1.5, 2, 3 and 4 be amended as; 1.3
the Vice-Chairman Secretary of the Board
1.4
at least one (1) representative clergyman elected pursuant to paragraph 2 hereof
1.5
two (2) laymen non-clergy elected pursuant to paragraph 2 hereof
2.
The two (2) laymen non-clergy and the ministerial representative(s) at large shall be elected appointed by the Board of Governors from among its own membership. The term of office of the elected members of the Administrative Committee shall be two (2) years, and they may succeed themselves indefinitely.
3.
The Administrative Committee shall be considered a standing committee of the Board of Governors, and it shall transact business and receive reports on behalf of the board when the latter is not in session. The powers of the Administrative Committee shall be only those delegated to it by the Board of Governors, and they shall include the appointment of ad-hoc sub-committees to perform such duties as the Administrative Committee may define and determine. The Committee may delegate to such subcommittees such of its powers as it may think fit and proper, reserving always the right to alter and modify the duties of, or directions given to such committees, or to modify any of them at any time. 12
4.
7.
The President of the College shall be Chairman of the Administrative Committee, and he shall be responsible for calling it into session. The Committee shall meet at least twice each calendar year as needed between the sessions of the Board of Governors.
ARTICLE V --- THE ACADEMIC SENATE 1, 2, 3 and 4 be amended and deleted as; 1.
The Academic Senate shall consist of four (4) six faculty members elected appointed by the faculty as Senate Professors for a two (2) year term and four (4) six members of the Board of Governors elected appointed by the Board of Governors for a two (2) year term, and the President of the College, the Chairman of the College Board, and the Academic Dean.
2.
The Chairman of the Senate shall be the Academic Dean of the College. The Board of Governors may appoint a Vice-Chairman as required. From its own membership the Senate shall elect a Secretary to record the minutes.
3.
The chairman of the Senate, in consultation with the President, shall be responsible for calling and conducting the meetings, and planning the agenda, and providing a report to the entire board at a regularly scheduled board meeting.
5.3
to establish standards of personal, social and spiritual conduct as set forth in the Student Handbook.
8. ARTICLE V --- THE ACADEMIC SENATE 5.4, 5.5, 5.6 and 5.7 be renumbered as 5.3, 5.4, 5.5 and 5.6; 9. ARTICLE VI --- COMMITTEES 1. be amended as; 1.
In order to facilitate the work of the College, standing or special committees may be appointed by: the voting membership of the Conference of the British Columbia- Yukon District BCYD, the Board of Governors, the Academic Senate, or the Faculty Council 

10. ARTICLE VII --- OFFICERS OF THE COLLEGE 1 and 2 be amended as; 1.
The chief executive officer of the College shall be the President. He/She only shall be directly responsible to the Board of Governors for all aspects of the operation of the College. His/Her specific duties and responsibilities shall be listed in the College Faculty and Staff Handbook Board Policy Manual.
2.
Other officers necessary for the conduct of the college according to the customary organization of Bible College administrative and faculty personnel shall be designated at the discretion of the Board of Governors. These officers may include: Vice-President, Dean of Education, Dean of Men, Dean of Women, Dean of Students, Registrar, Business Administrator, Director of Development, and others as deemed necessary. In each case, the specific duties and responsibilities of each officer shall be set forth out in the College Faculty and Staff Handbook Human Resources Manual.
11. ARTICLE VIII --- FACULTY AND STAFF HANDBOOK header, 1 and 2 be amended as; 1.
ARTICLE VII --- FACULTY AND STAFF HANDBOOK AND HUMAN RESOURCES (HR) MANUAL
2.
The Faculty and Staff Handbook and HR Manual shall be an official publications of the College setting forth the responsibilities, duties, and also the privileges of the officers, faculty, and staff of the College. It They shall also set forth the organization of the College, and identify and describe the duties of the standing committees.
3.
The Faculty and Staff Handbook and HR Manual shall be prepared and revised as necessary under the direction of the Board of Governors at the hand of the President of the College. Their contents, will be as approved by the Board, and shall be binding upon all College personnel.
13