Bowen Island Municipality British Columbia, Canada
2009 Annual Report
TABLE OF CONTENTS Message from the Mayor............................................................................................................................3 Introduction and Community Profile.......................................................................................................5 Vision Statement.......................................................................................................................................5 Mission Statement.....................................................................................................................................6 Stratgic Plan Progress Report 2009-2010.................................................................................................7 Strategic Plan Objectives and Measures 2010 - 2014..............................................................................10 Municipality Organizational Chart........................................................................................................13 Bowen Island Municipal Council ...........................................................................................................14 Declaration of Council Disqualifications...............................................................................................16 2009 Municipal Staff and Contractors....................................................................................................17 2009 Volunteer Fire Department............................................................................................................19 Council Committees, Commissions, Working Groups and Task Forces...............................................20 Emergency Social Services......................................................................................................................23 Neighbourhood Emergency Resource Persons.......................................................................................24 Report on the Municipality’s services and operations for 2008
Administrative Department......................................................................................................25
Community Recreation Department........................................................................................26
Finance Department..................................................................................................................28
Fire and Emergency Planning Department...............................................................................29
Planning Department................................................................................................................30
Engineering & Operations Department....................................................................................31
2009 Planned Expenditures & Sources of General Funding . ................................................................34 2010 Planned Expenditures & Sources of General Funding..................................................................35 Audited Annual Financial Statements and Permissive Tax Exemptions for 2008..................................36 Statistical Information
Building Department.................................................................................................................72
Community Recreation Services...............................................................................................73
Public Works Department.........................................................................................................74
Planning Department................................................................................................................75
Fire Department & Emergency Services...................................................................................76
Bylaw Services............................................................................................................................77
Feedback form.........................................................................................................................................78
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2009 Annual Report
MESSAGE FROM THE MAYOR
Hello Bowen Island
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009 was a busy year of change, significant challenges and important steps forward. Highlighted below are a few of these accomplishments and events. In mid July, Hendrik Slegtenhorst took over municipal operations. As Chief Administrative Officer, the CAO hired two new senior managers, Brent Mahood and Hap Stelling, to fill vacancies in the Director of Engineering and Operations and Director of Planning. These senior managers bring vitality, professionalism and experience to the community. Bowen gained a new year-round all-season recreation facility with the opening of the synthetic turf field. Public debate over the merits of an artificial playing field led to selection of a state-of-the art design of the highest environmental quality and health safety standards. The recreational amenity quickly became one of Bowen’s most highly used facilities and a popular gathering place for
Bowen Island Municipality
community members. The municipality received an additional federal government grant of $255,000 for fencing, lighting, and relocation of the basketball court, to be completed in 2010. We passed a night sky bylaw to ensure environmentally sound lighting at the field. Council commissioned a Community Centre Action Committee to advance planning and fundraising for a phased community centre, to be located on civically-owned land. The first phase of the project will include a modest community hall and theatre, with later phases incorporating a community “living room� and recreation facility.
owners to find a compromise plan with a smaller development more in line with the OCP, but this effort was not successful. Overwhelming opposition to the proposal by the community led to rejection of the rezoning proposal by council in late spring. In December, the municipality approved a subdivision application for the development of 59 10-acre lots. Parks Canada initiated an assessment of Crown and other lands on Bowen Island for inclusion within the Gulf Islands National Park Reserve. The municipality encouraged Parks Canada to undertake this review, driven in part by concerns about the long term protection of provincial
Parks Canada initiated an assessment of crown and other lands on Bowen Island for inclusion within the Gulf Islands National Park Reserve.
Council set the update of our Official Community Plan (OCP) as our top planning priority. A community steering committee, supported by a consultant planning team, has broadly engaged the community in this update of our OCP. The completion of the revised document is anticipated in fall 2010. The controversial comprehensive development proposal for the 600-acre Cape Roger Curtis lands consumed tremendous attention of staff, council and the public. Council attempted to work with the property
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Crown lands on Bowen. Council has committed to work with Parks Canada to conduct a thorough consultation with islanders and other stakeholders regarding the benefits and costs of portions of the island becoming a national park. 2009 was the second year of a major effort to upgrade our roads. The failing section of Dorman Road, reduced to one lane, rebuilt as a two lane road, was one of the projects. Funding our extensive road system, with significant segments of it built on poor foundation, will continue to challenge us.
2009 Annual Report
We received $1.1 million of federal and provincial government funds for expansion and environmental upgrade of the Snug Cove waste water treatment plant. Expansion of the plant is the keystone project that opens the door to development of community lands, and future servicing of the community centre and Abbeyfield seniors complex. Built and operated by volunteers of all ages, the Knick Knack Nook joined the BIRD recycling depot on municipal property. The re-use it shop quickly became a welcome, popular and well-used success. We also celebrated the opening of the 15-acre Headwaters Park. This is the most recent addition to our inventory of 11 parks totalling 160 acres that has been established over the last 8 years through rezoning developments. I give my sincere thanks to members of staff, Council, and the community who have brought about these achievements. We have much to be thankful for, here on our small island home. Bob Turner June 2010
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2009 Annual Report
INTRODUCTION & COMMUNITY PROFILE
B
owen Island Municipality (BIM) is pleased to present its 2009 Annual Report. Bowen Island, located in Howe Sound, is a vibrant community of approximately 3,500 permanent residents located six kilometres west of the mainland and accessed by a 20-minute regular ferry service from West Vancouver. A popular vacation home for British Columbians, the population on Bowen grows by roughly 1,500 visitors each summer. Bowen was established as the first Island Municipality in British Columbia in December 1999. It is an island within the Islands Trust jurisdiction. Its Letters Patent states that the Municipality “shall support the object of the Islands Trust.” A member of Metro Vancouver, the Municipality is one of the fastest growing areas, with a population increase of 13.7% between the 2001 and 2006 Census. The Municipality comprises the entire area of Bowen Island, Finisterre Island, and Hutt Island, and an area of foreshore and land extending 300 metres from natural high water marks. Many flock to Bowen’s shores because of its natural beauty and rural atmosphere. It stretches 12
kilometres long and 6 kilometres wide, containing 5,050 hectares of land and 1,310 hectares of foreshore and land covered by water. It features a significant portion of undeveloped Crown Land, woodland, greenways, and public beaches. But it’s the community – a small, caring, conscientious populace that makes living here the first choice of many residents. It’s a well known fact: Bowen’s a great place to raise a family. It’s safe and friendly and offers many amenities for all ages. Residents, from the youngest to aging seniors, are able to take advantage of the many local educational options, which include excellent public and private schools and alternative learning programs. Arts and culture thrive here with a high percentage of residents making a living from creative endeavours. Many nonprofits provide activities, social services and support for the community, while numerous churches, and retreats are available for those seeking spiritual experiences. Health and fitness services also abound. Bowen has been called a commuter island, as about 500 workers and over 200 students commute to offices and
schools on the mainland each day. As well, many workers are catching the ferry from the mainland for a reverse commute as they offer their services to local businesses. There are two main commercial cores on Bowen Island. The village of Snug Cove is home to several cafés, restaurants, food stores, specialty shops, a pharmacy, medical offices, pubs, the community library and post office. The second, at Artisan Square, is a mixture of work/live-in artist studios, galleries, eateries, health and fitness centres, and small businesses. The economy is mixed, with many small enterprises and home-based businesses established on the island. Many businesses rely on both local and tourist support to ensure they are economically viable. Bowen boasts many amenities including a stunningly beautiful natural environment and many recreational opportunities. In addition to government wharfs, it has two commercial marinas, extensive hiking trails, numerous beaches, parkland and picnic areas, a bike park, a new synthetic turf field, and an award-winning nine-hole public golf course. A number of annual events and festivals staged locally draw both
Vision Statement “Bowen Island must strengthen our community and its economy by protecting its natural environment, fostering self-sufficiency, and incorporating resilience — the ability to confront and thrive in an uncertain future”.
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2009 Annual Report
residents and off-islanders alike. These include the Round Bowen Sailboat Race, the Round Bowen Kayak Challenge, Run for the Ferry marathon, Bowfeast, a celebration of locally grown food and produce, the Write on Bowen! Festival of Readers and Writers, craft fairs and markets, and the summer community fair, Bowfest. Bowen is a green community, boasting a very efficient recycling centre, affectionately named BIRD (Bowen Island Recycling Depot) and a re-use it store named the Knick Knack Nook. The desire to adopt sustainable principles and implement environmentally-friendly initiatives and practises is widely shared. Grassroots groups such as the Zero Waste committee are taking action towards achieving these goals, as is the local government.
The soaring price of real estate has had an impact on Bowen, just as it has elsewhere. Since incorporation, property assessments have risen by more than 100%. Currently there are 1,340 occupied private dwellings with 90% of residents living in singleattached homes. The average price of a house on Bowen in 2009 was $725,000. Affordable housing is an issue for the island, and one that the Bowen Community Housing Association, in collaboration with the Municipality is tackling. BIM established the Affordable Housing Working Group and an affordable housing policy. Additionally, the Municipality has been working with developers to ensure a diversity of housing types and range of costs within the housing market. As an island community, residents rely on BC Ferries as a
principle transportation link to the mainland. Privately-run water taxi services are also available to commuters and others travelling to and from the island.
MISSION STATEMENT In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: 1. 2. 3. 4. 5.
Improves the economic, environmental and social well-being for present and future generations; Encourages and fosters community involvement; Enhances the small, friendly, caring character of the community; Maintains an open, accountable and effective operation; and Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses.
For more information on BIM, visit our website at www.bimbc.ca. If you have any comments on additional information you would like to see contained in future Annual Reports, we invite you to fill out an Evaluation Form. It can be found at the end of this report, or you can click the link on the BIM website and fill-out the online Evaluation Form. Copies of the Annual Report can be viewed at Municipal Hall at 981 Artisan Lane, or found in the Bowen Public Library.
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2009 Annual Report
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Hire of a permanent Chief Administrative Officer
Update the Official Community Plan
2. Ensure effective community planning
Initiative/Priority
1. Enhance the effectiveness and productivity of the municipal organization
Objective
Planning
Council
Owner
February 2009
July 2009
b) Hire of new CAO
a) Establish OCP Steering Committee, appoint the Chair and membership
February – May 2009
Target Date
a) Establish CAO Search Steering Committee; advertise job posting and interview short listed candidates
Measurable Action
January 2010: The following members of the public are appointed to the Committee: • Barbara Wahler • Peter Williamson
February 2009: Terms of Reference for OCP Steering Committee adopted by Council. February 2009: Dave Witty appointed as Chair of the Committee. April 2009: The following members of the public were appointed to the Committee: • Libby Beck • Peter Drake • Sue Ellen Fast • Neil Gray • Casey Grundy • Deborah Kirby • Bob McGillivray • John Rich November 2009: Dave Witty resigns as Chair in order to assist the process in a planning consultant capacity. Sue Ellen Fast is appointed as Chair. December 2009: Neil Gray and Deborah Kirby resign from the Committee.
July 2009: Chief Administrative Officer hired.
February –May 2009:All actions completed in time‐frame established.
2009 & 2010 Progress
This progress report enables Council and the public to monitor the progress of the Municipality against a set of specific objectives, strategies and measures established by the Municipality in the previous year. Essentially, the progress report answers the question, how did the Municipality perform in meeting its objectives and strategies based on established measures.
STRATEGIC PLAN PROGRESS REPORT 2009-2010
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Objective
Initiative/Priority
Owner
June 2009
June 2009
c) Community meeting: Presentation of final work‐plan for the OCP update process and information about planned engagement opportunities. d) Design/Launch website for the Bowen Island OCP update.
Plan community engagement events designed to take the pulse of the community and confirm its vision for the future. Events to include: Bowfest Community Workshop
g) Confirm or update the community’s long term vision. The vision to be put back to the community to ensure what is heard is correct
f)
September 2009
August 2009 September 2009
e) Communicate to the Public information about the OCP July‐August 2009 Update process, information gathered to date, and upcoming engagement opportunities. Prepare on‐line survey to explore existing conditions and opportunities.
May 2009
Target Date
b) Retain consultant
Measurable Action
2009 & 2010 Progress
August 2009: A community‐wide visioning survey was conducted between August 11th and 31st. The survey was posted online with a hard copy version available at various locations.
October 2009: An “Ideas Forum” was held to seek feedback from volunteer groups and community members to identify key ideas for Bowen’s future well‐being.
August 2009: A Community visioning workshop was held over a two day period. The intent of the workshop was to explore community values about growth, change and development, to identify issues and opportunities, and to visualize how Bowen Island might evolve in the future.
August 2009: Hosted a kiosk at Bowfest to gather community input.
August 2009: Newsletter #2 published seeking community feedback and advertising the upcoming visioning workshop, survey (available on‐line and at key locations) and Ideas Forum.
June 2009: Newsletter #1 published outlining OCP process.
June 2009: Bowen Island OCP Update website launched: www.bowenOCPupdate.ca
June 2009: “Community Launch” meeting held. Handout distributed introducing the update process, outlining the work‐plan and identifying planned community events.
May 2009: City Spaces Consulting Ltd. hired.
Progress Report 2009 & 2010 (continued)
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2009 Annual Report
Develop a strategic capital plan for Administration the following priority infrastructure and Finance projects: • Sewage plant and collection system; • Civic Facility; • Fire Hall; and • Ferry marshalling – roads, parking and passenger shelter
3. Maintain fiscal health and effective strategic financial planning
Owner
Initiative/Priority
Objective
March 2010
May 2010
Community meeting: Draft updated OCP to be presented to the community for information and feedback.
j)
k) First reading of Official Community Plan amendment bylaw.
July 2009 November 2009
a) Adopt Terms of Reference for strategic capital plan b) Adopt Strategic Capital Plan including establishment of: • Scope of each project • priority order • time lines • funding strategies
January 2010
Community meeting: include opportunities to review and discuss the three policy options and select a preferred option or hybrid options.
i)
December 2009
Target Date
h) Utilize the website, Bowen Undercurrent, newsletter and community events (i.e. BICS Craft Fair) to seek to communicate information about the policy options under consideration. Prepare on‐line survey to gauge satisfaction with and solicit feedback on the policy options under consideration.
Measurable Action
2009 & 2010 Progress
No progress to‐date. In May 2010, as part of its strategic planning, Council identified the development of a capital and fiscal plan. Please see the Objectives & Measures report for further details.
July 2010: The OCP bylaw was given first reading.
June 2010: Community Open House took place to present draft OCP, answer questions and receive input.
March 2010: A two day “Exploring Options” Community event was held.
January 2010: Committee holds workshop to generate options.
December 2009: The Committee manned a booth at the BICS Craft Fair
November 2009: A two day workshop was held entitled “Confirming the Vision”.
Progress Report 2009 & 2010 (continued)
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2009 Annual Report
1. Enact growth management and Planning environmental bylaws
II. Protect and enhance our natural environment
2010 2010
b. Council review of draft Official Community Plan c. First reading of the Official Community Plan amendment bylaw
2011 2011
b. Adoption of Environmentally Sensitive Areas bylaw c. Adoption of Forest Retention bylaw
Within the next 5 years Within the next 5 years
b. Adoption of Infrastructure Standards Bylaw c. Completion of Greenhouse Gas inventory and Offsets for Critical Air Containment
2011
2010
a. Adoption of Steep Slopes bylaw
2010
f. OCP implementation ‐ selection of projects by Council
2010
e. Adoption of the Official Community Plan amendment bylaw
d. Public Hearing, second and third reading of the Official 2010 Community Plan amendment bylaw
2010
Timeline
a. Finalize draft Official Community Plan with community confirmation
Measurable Action
2. Green our municipal operations Engineering a. Adoption of the Solid and Green Waste Management and Operations Plan
OCP Steering Committee/ Planning
Owner
1. Update and implement the Official Community Plan
I.
Ensure effective community planning
Initiatives/Priorities
Objective
The purpose of outlining these objectives and relevant measures is that it gives the opportunity to set expectations, targets and objectives for the Municipality. Objectives are a statement of results or outcomes that a municipality hopes to achieve. The purpose is to enable the community to assess the Municipality’s progress on an annual basis.
The following Strategic Planning priorities were adopted by Council in May 2010. Although the main purpose of this report is to provide objectives and measures for 2010 and 2011, Council has identified key projects for completion within the next five years. These have been included in this report but no specific timeline identified.
STRATEGIC PLAN OBJECTIVES AND MEASURES 2010 - 2014
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1. Build community assets
III. Increase our collective strength
3. Encourage appropriate economic growth, local food production
2. Revitalize Snug Cove
Initiatives/Priorities
Objective
Establishment of the Bowen Community Centre Action Committee (BCCAC) ii. Outcome of fundraising feasibility study communicated to Council iii. Project plan for fundraising campaign
i.
Administration
a. Adoption of an Economic Development Plan
b. Review the potential of relocating municipal hall, library, and police station to a civic facility.
Planning/ a. Adoption of a Snug Cove Implementation Plan, Engineering including development of: and Operations i. affordable & senior’s housing ii. sewage collection expansion iii. Cove Bay water filtration & capacity expansion iv. ferry marshalling & roads
Council
c. Development of a Community Centre plan:
Within the next 5 years
Within the next 5 years
2011
2010‐2011
2009 (complete) 2010
2010 2010
2011
Within the next 5 years
Timeline
d. Implementation of water conservation measures
Measurable Action
Engineering a. Expansion of Sewage Treatment Plant and Operations b. Improvements to municipal roads and trails through adoption of: i. Road Capital Plan ii. Parks Capital Plan
Owner
Strategic Plan Objectives and Measures 2010 - 2014 (continued)
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2009 Annual Report
b. Adoption of a Development Cost Charges Bylaw
Finance Finance
2. Implement cost recoveries
3. Constrain cost growth
a. Implementation of operational cost recovery in the 2011 Budget
Finance
1. Create capital and fiscal plans to build community assets
a. Implementation of cost constraints in the 2011 budget b. Adoption of a Taxation policy
Finance Finance
a. Integration of Capital and Fiscal Plans for 2011 Referendum in the 2011 Municipal Budget
2011
2010
2011
2010
2010
IV. Maintain and improve our fiscal health
2011
c. Adoption of Recreation Master Plan
Community Services
2011
2010
2010
Timeline
Engineering b. Adoption of Parks Master Plan and Operations
a. Execution of the Joint Use Agreement between the Municipality and School District No. 45 regarding the Bowen Island Community School.
a. Determination of Fire Hall upgrade/rebuild plan
Measurable Action
Community Services
Fire
Owner
5. Improve municipal services
4. Enhance emergency services
Initiatives/Priorities
Objective
Strategic Plan Objectives and Measures 2010 - 2014 (continued)
MUNICIPALITY ORGANIZATIONAL CHART 2009 Citizens
Mayor and Council
Chief Administrative Officer Director of Engineering and Operations
Fire Chief
Director of Finance
(0.7 FTE)
(1.0 FTE)
Community Services Manager (1.0 FTE)
Corporate Officer (1.0 FTE)
(1.0 FTE) (vacant since Aug. 2009)
(1 FTE) (vacant 2009)
A/Public Works Manager (Engineering) (1 FTE)
Deputy Fire Chief
Deputy Treasurer
(0.4 FTE)
(1 FTE)
Works Crew
Asst. Fire Chief & Training Officer
(3 FTE)
Community Recreation Programmers
Administrative Assistants
(1 FTE)
(0.25 FTE)
Summer Works Crew (seasonal)
Planner 1
(1.2 FTE)
(1.0 FTE) (vacant since May 2009)
Summer Day Camp Instructors
Bylaw Services Officer
Building Inspector
(seasonal)
(1.0 FTE)
(1.2 FTE)
Finance & Taxation Clerk
Community Planner
Finance Clerk
Recreation Clerk
(0.4 FTE)
(0.8 FTE)
Auxiliary Bylaw Services Officer
Planning & Building Clerk
(seasonal)
A/Public Works Manager (Utilities)
Youth Services Coordinator
(1 FTE)
(1.0 FTE)
(1 FTE)
Planning Consultant & Deputy Approving Officer
Auxiliary Youth Workers
Water Systems Operator
(0.6 FTE)
Snug Cove Sewer System Operator
Municipal Staff Public Works Clerk (1 FTE)
Contractors
FTE = Full Time Equivalent
Garbage Collection
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2009 Annual Report
BOWEN ISLAND MUNICIPAL COUNCIL
C
ouncil is the legislative body that represents the citizens of Bowen Island, provides leadership and establishes policies and priorities for Bowen Island’s municipal government. Council reviews and establishes budget levels for civic operations and capital expenditures. Council consists of the Mayor and six Councillors. All members of Council hold office for three years and are elected as per legislation set
out in the Community Charter and Local Government Act. Local government elections are held the third Saturday in November every three years. The term of office for the 20082011 Council began on December 1, 2008. 2009 was the first full-year term of office for officials elected in the 2008 Local Government elections. On Bowen, voted into office were Mayor Bob Turner, Councillors
Peter Frinton, Doug Hooper, Cro Lucas, Alison Morse and Nerys Poole. In conjunction with the general local election, electors are asked to select two members of Council to be appointed as municipal trustees for Islands Trust Council. Candidates for mayor and councillor must indicate on the nomination papers if they wish to be considered for selection as a municipal trustee for the Islands
2008-2011 BIM Council Bob Turner , Peter Frinton, Nerys Poole, Doug Hooper, Cro Lucas, Alison Morse, David Wrinch,
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Trust Council. The two persons on the ballot for the municipal trustee receiving the highest and second highest number of votes and who are elected to Council must be appointed by Council at the inaugural meeting as municipal trustees for the Islands Trust Council. Councillors Morse and Poole represent Bowen Island Municipality as municipal trustees of the Islands Trust Council. Councillor Poole sits on the Islands Trust Fund Board and chairs the Financial Planning Committee and Audit Committee. One of a new Council’s first items of business is to appoint one of their members as Municipal Director to the Metro Vancouver Board. As a result of representation by population
Bowen Island Municipality
BIM’s Municipal Director has one vote. Councillor Peter Frinton continues as representative on the Metro Vancouver Board, with Councillor Morse as the alternate representative. Also representing the island interests within Metro Vancouver, Mayor Turner sat on the Mayors Committee, Councillor Frinton on the Environment and Energy Committee and Agricultural Committee and Councillor Morse on the Parks Committee. In addition, Councillor Frinton represents Mayor Turner on the Mayors’ Council at TransLink. He also represents the municipality as a member of the Lower Mainland Treaty Advisory Commission. All members of Council are members
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of the Howe Sound Community Forum. The Mayor chairs meetings of Council and is also an ex-officio member of all Council Committees and all bodies to which Council has the right to appoint members. Council normally meets four times per month – twice as Council and twice as a Committee of the Whole, although no meetings are scheduled in August. The majority of Council, Committee, Commission. Working Group and Task Force meetings are open to the public and agendas are available at Municipal Hall or on the Municipality’s website at www.bimbc.ca.
2009 Annual Report
The Islands Trust is a unique federation of
Metro Vancouver is a partnership of 22 municipalities and one electoral area, including Bowen Island Municipality, that makes up the metropolitan area of Greater Vancouver. Each member municipality is involved in how the region is managed through a Board of Directors comprised of mayors and councillors from the member municipalities on a “representation by population” basis. For further information regarding Metro Vancouver please visit their website at www.metrovancouver.org.
independent local governments, including Bowen Island Municipality, which plans land use and regulates development in the trust area. The Islands Trust’s mandate is to preserve and protect the area and its environment for the benefit of residents and the province. As mandated through our Letters Patent, BIM supports the object of the Islands Trust to ensure that there is no conflict between the actions of the municipality and the object of the Islands Trust and the trust policy statement. To learn more about the Islands Trust please visit their website at www.islandstrust.bc.ca.
DECLARATION OF DISQUALIFICATIONS There were no Council declarations of disqualification in 2009.
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2009 Annual Report
2009 MUNICIPAL STAFF & CONTRACTORS Administration
Chief Administrative Officer.......................................................... Bryan Kirk*/ Hendrik Slegtenhorst Corporate Officer......................................................................................................... Kathy Lalonde Administrative Assistant.......................................................................... Lisa Wrinch/Casey Grundy Bylaw Services Officer............................................................................................. Chris Buchanan Auxiliary Bylaw Services Officer...................................................................... Silvaine Zimmermann
Community Recreation
Community Services Manager.................................................................................Christine Walker Recreation Clerk............................................................................................................. Brenda Reid Recreation Programmers........................................................... Shauna Jennings/Shelley Shannon Youth Services Coordinator............................................................................................Matt Neufeld Auxiliary Youth Workers..........................................................................................Katalina Bernard* Brajit Bacon*/Iona Buchan*/Noah Pryce Jones/Sarah Campbell/Josh Van Dyke
Finance
Director of Finance....................................................................................................Joanne Cunday Deputy Treasurer........................................................................................................Kristen Watson Finance/Taxation Clerk....................................................................................... Candace Sorrentino Finance Clerk............................................................................................................. Sheana Laing*
Fire Services
Fire Chief..............................................................................................................Brian Biddlecombe Deputy Fire Chief............................................................................................................... Bob Clark Assistant Fire Chief............................................................................................... Laurin McDonald* Training Officer Laurin McDonald/Ian Thompson
Planning
Community Planner.......................................................................................................Jason Smith* Planner......................................................................................................................... Celene Fung* Planning & Building Clerk...........................................................................................Sandi Laudrum
Public Works Engineering Assistant/Acting Manager Public Works Engineering..................................... Wil Hilsen Operations/Acting Manager Public Works Operations................................................ Bob Robinson Public Works Clerk...............................................................................Millie Watson*/Midge Meeres Roads Crew Lead Hand...............................................................................................Doug Mercer* Roads Crew................................................................. Grant Miller/Barry Dempsey/Mark Edmonds* * DENOTES PARTIAL YEAR IN POSITION
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2009 Annual Report
Contractors
Municipal Auditors.............................................................................................BDO Dunwoody LLP Municipal Solicitor................................................................................................... Murdy McAllister Building Inspector..................................................................................................... Konrad Jaschke Custodian....................................................................................................................... Peter Boddy Information Systems........................................................................................Logical Developments Minute Taker............................................................................................................. Gayle Ferguson Planning Consultant/Deputy Approving Officer................................. Michael Rosen and Associates Liquid Waste Operator................................................................................................... Eco Fluid Ltd Solid Waste Operator.............................................................................. Bowen Waste Services Ltd Water System Operator............................................................................... BRS Water Services Ltd
Financial Institution First Credit Union
Members of BIM Staff including Back Row from left: Sheana Laing, Casey Grundy, Lisa Wrinch, Silvaine Zimmermann, Candace Sorrentino, Hendrik Slegtenhorst, Chris Buchanan, Brent Mahood, Front Row from Left: Matt Neufeld, Kathy Lalonde, Christine Walker, Kristen Watson
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2009 VOLUNTEER FIRE DEPARTMENT Municipal Staff: Fire Chief . ................................................................Brian Biddlecombe Deputy Fire Chief . .................................................Bob Clark Assistant Fire Chief.................................................Laurin Macdonald Training Officer........................................................Laurin Macdonald */ Ian Thompson*
Volunteer Fire Fighters: Arnott, Randy........................................................... Firefighter Begg, Scott................................................................ Firefighter Blomberg, Eric.......................................................... Firefighter Cannell, Rick............................................................ Captain Cochrane, Don......................................................... Firefighter Davies, Gary.............................................................. Firefighter Davies, Shawn........................................................... Firefighter Dempsey, Jeff............................................................ Firefighter Gisby, Ken................................................................. Firefighter Grundy, Spencer....................................................... Firefighter Hanen, Aaron........................................................... Captain Harding, Lloyd......................................................... Captain Harding, Steve.......................................................... Firefighter Huskisson, Kevin..................................................... Captain Leigh, Dustin............................................................ Firefighter Meeres, Garth........................................................... Firefighter Moore, Scott............................................................. Firefighter Perry, Brian................................................................ Safety Officer Robinson, Bob.......................................................... Captain Seaberly, Frank.......................................................... Firefighter Sorrentino, Chris..................................................... Firefighter Strubin, Mick............................................................ Captain Taylor, Matt............................................................... Firefighter Thompson, Ian.......................................................... Firefighter Toews, Kevin............................................................. Firefighter Tweten, Shane........................................................... Firefighter Wood, Phil................................................................ Captain
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Photos above courtesy of Fire Department
2009 Annual Report
COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES
Group
Meeting Schedule
Members
Advisory Design Panel
As required
David Riddell Doug Berry Jeremy Howe Andrew Beaird
Mike Lightbody Art Rogers Richard Dohmeier Rondy Dike
Advisory Planning Commission
Monthly on 4th Wednesday
Paul Tennant Frits DeVries Karen Wristen Gordon Ganong
Roger McGillvray Jim Cox Ross McDonald
Affordable Housing Working Group
At call of Chair
Elizabeth Ballantyne Bruce Howlett Gordon Reid Tim Wake
Brian Hodgins Faye White Sara Baker
Blue Water Park Water System Local Advisory Committee
Quarterly
Adam Holbrook Alfred Rahn
Guenther Eigendorf Jim Connor
Bowen Bay Water System Local Advisory Committee
Quarterly
Bill Newport Bud Long
Joseph Foster Kathy Leishman
Bowen Community Centre Action Committee
Monthly on 3rd Wednesdays
Jim McMahon Paul Hooson Tina Nielsen Fawn Gill
Michael Epp Shari Ulrich Hans Christian Behm
Cove Bay Water System Local Management Committee
Monthly on 2nd Tuesday
Bill Hamilton Wolfgang Duntz John Rich
Ken Shirley Dennis Dallas Dave McEachern
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2009 Annual Report
COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES
Group
Meeting Schedule
Members
Eagle Cliff Water System Local Advisory Committee
Quarterly
David Wrinch Len Gurski Anne Marie Atherton
Ferry Advisory Committee
Monthly on 1st Wednesday
Bob Lalonde Trish Jacquet Kim De Sante
Fire Hall Facilities Steering Committee
As required
Councillor Alison Morse Councillor David Wrinch Bryan Kirk, CAO Gordon Elliott Brian Biddlecombe, Fire Chief Bob Clarke, Deputy Fire Chief
Greenways Advisory Committee
At call of Chair
Sue Ellen Fast Alan Whitehead Dawn Riley Josephine A. Riley Zoe Thorbergson
Andre Chollat David Van Berckel Shauna Strickland Cathy Buchanan
Hood Point Water System Local Advisory Committee
Quarterly
Steve Hoffar Tom Rafael Mike Shields
Mike Corney Robert Sangster
OCP Update Steering Committee
Monthly on 2nd Wednesday
Sue Ellen Fast Casey Grundy Bob McGilvray Neil Gray Deborah Kirby
Snug Cove Sewer Local Management Committee
Monthly on 4th Thursday
Rondy Dike Ronald Strange
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Steve Sheppard Peter Drake
Doug Elliott Daniel Heald
Dave Witty Libby Beck Peter Drake John Rich
Wolfgang Duntz Jacqui Parker-Snedker
2009 Annual Report
COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES
Group
Meeting Schedule
Members
Tunstall Bay Water System Local Advisory Committee
Quarterly
Richard Smith Harry McKay
Gerry Sear
Water Services Management Commission
Quarterly
Adam Holbrook Wolfgang Duntz Richard Smith Bill Newport David Wrinch
Bill Hamilton Steve Hoffar Gerry Sear Len Gurski Mallory Smith
Bowen Island Municipality
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2009 Annual Report
EMERGENCY SOCIAL SERVICES (ESS)
E
mergency Social Services (ESS) provides short term assistance to British Columbians who are forced to leave their homes because of fire, floods, earthquakes or other emergencies. Assistance may include food, lodging, clothing, emotional support and family reunification services. ESS may also provide specialized services such as first-aid, child minding, pet care and transportation. Typically a reception centre would be set up as a centre base for evacuees. This could be a school gym, church or any other large building in the community that would be a safe place for folks to gather. ESS is usually available for 72 hours. During these first 72 hours, evacuees should immediately plan their next steps by contacting their insurance agents, families, or local non profit agencies. ESS is based on volunteerism and is dependent on the willingness of individuals in the community to help plan for the wellbeing of their neigh-
Bowen Island Municipality
bors and fellow citizens in the event of a disaster. Though ESS is designed to provide services to individuals affected by large complex disasters or emergencies, ESS may also be provided during smaller emergencies; for example a single house fire or emergencies affecting one to two families in a community. We continue to try to bring awareness to the Island residents on personal emergency preparedness. We have sourced out and made available (for purchase) emergency packs for a family of four for four days. We had a “level one” emergency to respond to in 2009, and were able to help the displaced person with food and clothing. We continue to review, add to, and update our contacts for food, lodging and clothing. The core team meets on a regular basis to plan meetings, educational sessions for the community and schedule training for our volunteers. We recently completed a day long course in “Registration and Refer-
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Emergency Program Director Brian Biddlecombe Emergency Social Services Director Reidun van Kervel Core team Jen McGowan, Carolyn McDonald, Tess Taylor and Sheree Johnson ESS volunteers Bobbi Bagshaw, Kathy Ainscough, Abigail Fisk, Nairne Knipe, Gale Lyttle, Sophie Taylor, Sue Williams, Susan Bell, Carol Hussey
rals” which covered the process for registering evacuees and for providing them with referrals for food, clothing and lodging. It also covered basic interviewing skills. The course included completion of the ESS file (registration and service record) and referral forms. One of our core members also took a “Resource Acquisition” course which is always helpful as we constantly need to update and find new suppliers for our mandate. We currently have 14 locations designated as possible reception centres or gathering places and the same amount of B&Bs to house evacuees, some of which can sleep large numbers of people (i.e. Rivendell).
2009 Annual Report
NEIGHBOURHOOD EMERGENCY RESOURCE PERSONS A number of volunteers have agreed to be Neighbourhood Emergency Resource Persons (NERPs). The role of the NERP is to: 1. Keep information about people and equipment in their neighbourhood that could be made available in serious emergencies. 2. Help put you in touch with the best person to assist with your particular emergency need. 3. Act as communication facilitators in times of serious island emergencies. Emergency info posted at: www.bowenisland-bc.com and www.bowenisland.com. 2010 Neighbourhood Emergency Resource Persons
NERP Heads: Sue Ritchie & Bonney McDowell Hood Point: Steve Hoffar, Tom Grafton, David Manson
Collins Road & Seven Hills: Lyn van Lidth de Jeude, Horst Mann
Hood Point West: Shannon Rondeau, Barbara Rendell
Bowen Court: Louise Ferguson, Ed Saunders, Paul Fast
Eaglecliff: Ken Walker and Susan Bell, David Wrinch, Jean Cleator, Anna-Marie Atherton
Queen Charlotte Heights /Valhalla: Susan Perry, Linda Henfrey, Cathy Robertson, Jilly Watson
Millers Landing: Sue Ritchie, Jenny West, Don MacLean, Robin Butler, Elaine Jones/Dave Parkin Oceanview: Brain McCaig, Mick Strubin, Bonney McDowell Scarborough: Monica McKinley, Ross Patterson Deep Bay: Silvaine Zimmermann, Judy WilloughbyPrice, Nancy Cox, Jim McConnan Snug Cove: Paul Welsh, Brian Hotel, Terri Pinenburg
Bowen Island Municipality
Cates Hill & Artisan Square: Sylvia Boss, Joanne Fallow, James Glave, Mary McDonagh, Rosemary Knight, Jeanne Sarich Mount Gardner: Heather Coulthart, Rosie Montgomery, Irene Paulus, Lou Klein, Don Marshall Valley Central: Maggie Davidson, Jerry George, Lydia Patriaz, Anne Seaberly Sunset Park Estates: Josephine Riley, Anne Chollat, Susie Proctor
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Josephine Lake: Mark James, Candy Sorrentino, Eileen Lord Fairweather/Cowan Point: Alison Morse Tunstall Bay: Dee Elliot, Jan Parker, Jana Tubinshlak, Judy Taggart Seymour Bay/Alder Cove: Bobbi Bagshaw Sealeigh Park: Anne and John Ayre, Sue Williams, Maurice and Doreen Anderson Bowen Bay: Andrew Stone, Cro Lucas, Dennis Vetter, Ian Stuart Bluewater: Jane Boddy, Dorothy and Ted Gysler, Lisa Shatzky, Stephen Foster, Alfred & Laura Rahn, Dale Hamilton
2009 Annual Report
Administration Department
REPORT ON THE MUNICIPALITY’S SERVICES & OPERATIONS
T
he Chief Administrative Officer (CAO) is appointed by and reports to Bowen Island Municipal Council. The CAO oversees the overall administration of the Municipality, its officers and employees. In addition, the CAO is charged with keeping Council up to date on corporate matters, advising Council on policy and other matters and ensuring that Council policy is implemented. The CAO also leads the senior management team and sets the overall strategic direction for short and long term administrative goals. The Corporate Officer (Municipal Clerk) is responsible for providing administrative support to Council including agenda preparation, the recording of official minutes, the administration and certification of Municipal bylaws, website design/administration and the execution of all legal documents on behalf of the Municipality. The Corporate Officer also acts as the Freedom of Information Officer for the Municipality, processing requests for the release of information under the Freedom of Information and Protection of Privacy Act. In addition, the Corporate Officer is responsible for municipal and Islands Trust elections, byelections and referendums. This department also manages and preserves all Council, Committee, and corporate records through a records management program. The Administration Department is the initial contact for members of the community wishing to access the administration and government on a wide variety of issues. The Administration Department also processes requests for the release of information under the Freedom of Information and Protection of Privacy Act.
Highlights of 2009: • The bulk of work was completed in 2009 on the proposed Night Sky Bylaw, to address lighting on playing fields and other recreational facilities. • The Municipality passed an Encroachment Bylaw, to remedy encroachments on road right-aways. • Under the Carbon Action Charter, the Municipality continues to assess its carbon footprint in order to meet goals in reduction. • Bylaw Services undertook research into marine sewage regulations with the intention of developing strategies for protection of Deep Bay.
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• The Municipality collaborated with the Bowen Children’s Centre, permitting the construction of a bus shelter, to be maintained by the nonprofit organization. • BIM responded enthusiastically to the community’s desire for a re-use it shop, to complement the Bowen Island Recycling Deport (BIRD). The Municipality formalized an operational agreement and celebrated with the island when the Knick Knack Knook opened in November.
2009 Annual Report
T
he Bowen Island Community Recreation Department plays an integral and important role in the health and well-being of our community, not only from a physical perspective, but more importantly from a social perspective. Using the department’s Mission Statement as a guide, staff, instructors and volunteers provide recreational and cultural programs and services to enhance leisure opportunities for all ages of our population. These include providing community wide special events and registered programs in the areas of fitness, dance, martial arts, preschool, sports, youth, daycamps, and other activities. Beyond providing these programs and services, the Community Recreation Department has an important role participating as the liaison to a wide variety of community organizations, working with local user groups, and contributing to community-wide initiatives. This is a significant and vital role that allows staff to continually adapt and develop ways to meet the changing leisure needs and demands of our community. The Bowen Community Recreation Department provides a variety of recreation experiences for residents and non-residents through the programming at the following locations: Bowen Island Community School,
Highlights of 2009: • In 2009, the Community Recreation Department continued to focus on strengthening and building community engagement in many areas including youth services, partnerships and program development. • The Municipality celebrated the installation of the new turf field at the Bowen Island Community School. The synthetic grass field features the use of 100% organic-infill material made with coconut and cork, is Fifa 2 Star rated, and is the first of its kind in North America. As soon as it was opened, the field attracted heavy use by local students, organized sports teams and recreationally by members of the community.
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Photo by Lisa Brougham
Community Recreation Department
Through community involvement, Recreation provides and promotes diverse opportunities to inspire healthy lifestyles, personal growth and the fulfillment of community potential. Community Recreation Mission Statement
the Bowen Youth Centre, the Gallery @ Artisan Square, Cates Hill Chapel, Island Pacific School, and Tunstall Bay Club Pool. The Bowen Youth Centre is a sociable, all-inclusive, youth-focused space funded by Bowen Island Municipality and managed by the Municipality’s Youth Services Coordinator.
• The Municipality was awarded a $255,000 Recreation Infrastructure Canada Grant for adding lighting, permanent fencing, and paving around the turf field, as well as the installation of an outdoor basketball court. • Community Recreation staff supported the development of the Age-Friendly Communities Report, presented to Council in June. It outlines steps to take to make Bowen a better community for all, and especially the islands seniors. The report considered eight key features of an age-friendly community: 1) adequacy of outdoor spaces and public buildings, 2) access to public transportation, 3) affordable housing, 4) opportunities for social participation in leisure, social, cultural and spiritual
2009 Annual Report
Photo above by Trevor Zahara
• •
•
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munity brochure. • Community Recreation welcomed a new Youth Services Coordinator, Matt Neufeld. Working closely with staff on developing new ideas and procedures, the drop-in centre has experienced a dramatic increase in youth participation. Under the direction of the Youth Services Coordinator, local teens celebrated Youth Week in May. • Under the direction of the Youth Services Coordinator, local teens celebrated Youth Week in May. • Community Recreation and Youth Services implemented a new and improved Leaders in Training Program in 2009. • In addition to regular programming, the department continued to organize special community events such as the Canada Day Celebration, Breakfast with Santa and the ever-popular Easter Egg Hunt.
Photo by Lisa Brougham
•
activities, 5) treatment and inclusion in civic life, 6) employment and volunteer opportunities, 7) communication, and 8) community support and health. The Municipality struck a Bowen Community Centre Action Committee in October. Its goal is to manage next steps and deliver a financial strategy that will make it feasible for the construction of a modest and flexible community hall and arts centre. The committee’s work — to plan, design, locate and realize the first phase of a multi-use building, will be completed with the help of local experts and professional consultants as needed. The Municipality organized the “Walk this Way” program, held on Father’s Day, inviting all community members to participate. The Municipality was awarded a “Walk this Way” grant and held a community walk and brunch on Father’s Day. In early 2009, Community Recreation staff again joined the Spirit of Bowen Committee to plan and host the Walk to Whistler event, the 2nd Annual Winterfest and other local celebrations held in conjunction with preparations for the 2010 Winter Olympics and Paralympics. Enhanced community recreational planning resulted from the department’s new partnership with the Bowen Island Arts Council and the Bowen Island Continuing Education division of the Bowen Island Community School. Working together, the three organizations collaborated on the communities recreation needs and collaborated on the production of a com-
2009 Annual Report
Finance Department
T
he Finance Department is responsible for the control and supervision of the financial affairs of the Municipality. This includes the responsibility for the billing and collection of taxes and utility charges, all other monies paid to the municipality, the implementation and maintenance of financial systems and safeguards to manage expenditures, payrolls and benefits administration. The Finance Department plays the lead role in developing and articulating the Municipality’s annual five-year operational and capital financial plan and facilitates other cyclic initiatives and processes such as Community Grants and Annual Tax Exemptions. A considerable amount of resources are invested in fulfilling the annual statutory requirements that include such things as the five-year financial plan, financial bylaws, financial statements and a variety of other statutory reporting. The Financial Services Department provides internal support for all departments and financial advice and management support to Council. The Department also participates in developing and supporting corporate wide initiatives such as policy development, strategic planning, human resources, risk management and information systems.
Highlights of 2009: • To ensure that financial reporting is more consistent and comparable, reliable, accountable and transparent, the Bowen Island Municipality has adopted substantial changes to the way it conducts financial reporting. Specifically, the Finance Department in 2009 made improvements to the method of accounting and presenting tangible Capital Assets (TCA). The new approach means that TCAs will be reported on the balance sheet in a manner that is more similar to the commercial model – at cost less accumulated amortization. An extensive and labour intensive project, the Finance Department undertook to identify, inventory and categorize, value and amortize (retroactively) all TCAs. This includes land, buildings, roads, drainage systems, parks, trails, walkways, docks, equipment, vehicles, office equipment, furniture, computer systems, water & sewer systems including treatment plants, pump stations, distribution and collection systems, dams, reservoirs, tanks…and so on.
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• The TCA project will result in numerous benefits. It will help clarify what economic resources are invested in capital assets (infrastructure) and what remains available for the continued delivery of services to the public. Most importantly, the project will be a catalyst for the engineering and accounting worlds to combine forces to develop superior systems for asset management and future funding programs. • The Finance Department continues to work to maintain tax rates that support island businesses.
2009 Annual Report
Fire Services Department
Bowen Island Fire & Rescue is committed to providing professional, efficient and effective services to all residents and visitors of our community. Our mission will be accomplished through training, education and fire prevention. When called upon we will: • Provide a rapid, professional response to any emergency. • Attempt to minimize loss of life and property from fire or disaster. • Show compassion for those involved. • Be committed to protection of the environment. Fire Services Department Mission Statement
T
he Bowen Island Fire Services Department operates with three part-time staff — the fire chief, deputy chief and assistant chief/training officer. It is complimented by 28 volunteer firefighters. The Fire Department provides a comprehensive fire prevention, fire suppression, and first responder medical/ rescue service, achieved through highly trained and equipped volunteer personnel. Under the coordination of the Fire Chief, it is responsible for the selection
and purchasing of appropriate emergency response equipment and supplies. It conducts community fire, driveway and outdoor burning-appliance inspections and compiles necessary reports, statistics and budgets. As well, the department develops and maintains ongoing communication and liaison with other emergency agencies and acts as the Local Assistant to the Fire Commissioner of the province of BC.
Highlights of 2009: • 1st Responder (Medical) calls made up the majority of our responses. At the start of 2004 our protocol with the B. C. Ambulance Service was modified so as to respond to all medical calls. In 2006 the criteria was changed to a general response to calls of a life threatening nature, including falls, motor vehicle accidents (MVAs), or entrapments. As a result, while we may be responding to fewer calls than in the past, the calls that we are responding to are of a more critical nature. • During the dry summer months the conditions were once again a major concern. Periods of high wind and a memorable lightning storm intensified this concern. The island was fortunate that the seven incidents that were responded to were not of a more serious nature. • Our weekly training sessions take place every Tuesday evening. Subjects during 2009
Bowen Island Municipality
29
included: Forestry equipment & strategies, Extrication, SCBA (Self Contained Breathing Apparatus), Ladders, Compartment/Small tool familiarization, Ropes & Knots, Fire Fighting Foam, Hoseline Evolutions, Pumps (Main), Pumps (Portable), Hazardous Atmospheres, Pre Planning, Slope (Rope) Rescue, Helicopter Operations, Business Meetings, Communications, Ice Rescue, Electrical Safety, Water shuttle, Relay Pumping, Fire Fighter Safety (Accountability), Lighting. • In addition, the following specific training took place: Live Fire II Training for three members at the Justice Institute, Driver Air Brake Course, BC Hydro Safety Course (Train the Trainer), RIT (Rapid Intervention Team) — a procedure to ensure fire fighter safety and rescue, 1st Responder Training & Re-certifications.
2009 Annual Report
Planning Department
T
he core functional activities of the Bowen Island Municipality Planning Department include long-range & current planning activities and building inspection. These responsibilities include reviews and amendments to the Official Community Plan & Land Use Bylaw, the interpretation and application of various development control functions, and effective
delivery of the building inspection program. Planning Department staff responds to inquiries from the public-at-large, developers & contractors, other stakeholders in planning processes, and representatives of other government agencies. We also participate in and support local and regional committees and boards.
Highlights of 2009: • Under the Planning Department, the Official Community Plan review process was initiated in early 2009. Dave Witty, former Dean of Architecture at the University of Manitoba and long-time Bowen resident volunteered to chair the steering committee to update the foundational plan. During the process, Witty switched hats to act as the planner on behalf of the Municipality, and Sue Ellen Fast took over as chair. The Steering Committee was assisted by CitySpaces Consulting. By the end of 2009, the Steering Committee was well into Phase III of the update, having engaged in extensive public consultation and collecting feedback from local stakeholders. • The Planning Department presented a bylaw amendment to Council for a Greenways Strategy. The intent of the strategy is to help prevent the fragmentation of natural areas and the loss of bio-diversity. The Greenway Strategy will guide the Municipality in creating opportunities for the protection of lands, which will be managed for environmental conservation, outdoor recreation, ecotourism, as well as community health and wellness purposes. • Like regional and national demographic trends, Bowen’s population is aging. The Municipality recognizes that to be a truly liveable, socially sustainable community, we must provide and enable opportunities for all members of the community to lead full, healthy, active lives including seniors.
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The Planning Department strives to incorporate the principles of age-friendly communities in developing new initiatives to help maintain an inclusive community. In 2009, Council received the independently-produced Bowen Island AgeFriendly Report, which was funded through a grant from Union of BC Municipalities. The report considered eight key features of an agefriendly community. They include: adequacy of outdoor spaces and public buildings, access to public transportation, affordable housing, opportunities for social participation in leisure, social, cultural and spiritual activities, treatment and inclusion in civic life, employment and volunteer opportunities, communication, and community support and health. The report examined current conditions, outlined barriers and set goals in these areas. Council agreed to follow a number of recommendations of the report including moving towards establishing a Seniors Advisory Committee. The committee will be given the task of monitoring the implementation of the Bowen Island Age Friendly Plan and take on the role of liaising with and advocating on behalf of local seniors. Council also agreed that the report should be referred to the OCP Review Steering Committee, and copies circulated to a number of local committees, commissions and groups. • The Municipality approved the Cape Roger Curtis plan of subdivision in December, 2009.
2009 Annual Report
Engineering & Operations Department
T
he core function of the Engineering and Operations Department is to protect and enhance the sustainability of the Municipality’s natural environment and built infrastructure to ensure delivery of the Municipality’s vision. The Engineering and Operations Department provides professional and technical expertise in the planning, design, construction and maintenance of municipal infrastructure. The work programs include:
• roads including docks; • parks and beaches; • water supply, treatment and distribution; • storm sewer collection; • sanitary sewage collection, treatment and disposal; • and solid waste collection and disposal including recycling; and equipment.
Roads The mandate for the Roads Program is to maintain, repair, rehabilitate and construct the Municipality’s above-ground infrastructure to provide a safe, efficient and sustainable network of roads, ditches, culverts, bridges, sidewalks, roadside trails and docks. Maintenance activities include: • Line marking • Spot pavement repair • Vegetation control • Pothole patching • Roadside trail or sidewalk repair • Debris and litter removal • Guard rail repair • Sweeping • Dock inspection and repair • Ice and snow control • Ditch maintenance • Sign installation and replacement • Culvert repair and cleaning
Parks The mandate for the Parks Program is to maintain and build the Municipality’s parks, trails, beaches, beach accesses, greenways and open space in a manner that contributes towards a sustainable community. Maintenance activities include: • Debris and Litter Removal • Beach water quality sampling • Vegetation control • Trail maintenance • Trail construction
• Grass mowing and trimming • Light carpentry • Artificial turf maintenance • Landscape maintenance • Irrigation
Utilities (Water, Sanitary, Storm) The mandate for the Utilities Program is to maintain, repair, rehabilitate and construct the Municipality’s water supply, treatment and distribution systems, the sanitary sewer collection, treatment and disposal system and storm drainage collection. A key focus of this program is to ensure the renewal and/or upgrade of the aging infrastructure prior to the end of its useful life. Maintenance activities include:
Bowen Island Municipality
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2009 Annual Report
• Water sampling • Water main repair • Water main cleaning • Valve maintenance and repair • Valve actuating • Water service replacement and repair • Meter reading and repair • Hydrant repair • Hydrant preventative maintenance
• Hydrant painting • Pressure Reducing Valve inspection and maintenance • Pressure Reducing Valve repair • Sanitary main cleaning and repair • Sanitary service installation and repair • Wet well cleaning • Pump repair • Treatment plant maintenance • Catch Basin cleaning
Solid Waste The mandate for the Solid Waste Program is to provide contracted services for the collection and disposal of garbage, green waste; special clean up days and the transfer of recyclables. The program also provides educational material and liaison with Bowen Island Recycling Depot and Zero Waste Bowen. Activities include: • Weekly garbage collection • Weekly green waste collection April through October • Transfer of recyclables for Bowen Island Recycling
• Winter beach facilities maintenance • Special garbage and hazardous waste drop off
Permits The department issues, inspects and approves Driveway Access Permits, Tree Removal Permits, Event Permits, and Permits to Occupy the Municipal Right of Way.
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2009 Annual Report
Highlights of 2009: • Bowen celebrated the Official Opening of Headwaters Park. • A boardwalk was constructed in Headwaters Park as part of the trail system • Extensive trail reconstruction including a boardwalk took place in the vicinity of Fernie Road as part of the Killarney Lake trail system. • Culvert replacement and guardrail installation were completed at Terminal Creek where it intersects Grafton Road. • Guardrail installation took place on Miller’s Road at Killarney Creek • Road surface repair and guardrail installation occurred on Dorman Road overlooking Crippen Park • Rock scaling took place on Taylor Road for road safety reasons. • A foot bridge was constructed at the end of Willie’s Way as part of the trail to Salal Road. • A trail was constructed connecting Cowan Point Trail to Quarry Park. • Seal coating took place on Dorman Road, Channelview, and Taylor Road as part of the road rehabilitation program. • The Towns for Tomorrow and Build Canada Fund grant applications were developed and received approval for the upgrade of the Snug Cove Wastewater Treatment Plant.
• Approximately 100 water meters were installed in Cove Bay water system as part of an infrastructure grant program • The Cove Bay Water System Long Range Plan was updated to provide guidance for 2010 capital work program • Council gave support for the establishment of a re-use it shop in 2008 and in 2009 the Knick Knack Nook was constructed and opened on the BIRD property. • Continued road reconstruction and paving took place on Grafton Road as part of the Road Capital Project Plan. • The severe winter conditions experienced at the end of 2008, continued on into 2009. The regular and auxiliary plow drivers worked long and hard to maintain safe driving conditions on Bowen’s roads. • BIM purchased a replacement five tonne dump truck. The purchase was driven by the need to supplement ploughing capabilities for winter operations. • “Salt boxes” were placed in a number of neighbourhoods in an effort to assist residents living on steep grades with winter road conditions. Photos on this page courtesy of Whitehead Environmental Consulting
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2009 Annual Report
2009 PLANNED EXPENDITURES $5,440,075 Capital Expense Contribution 7%
Legislative 2% General Gov’t, Admin & Other 17%
Transfer to Reserves & Other 13%
Debt & Other Fiscal 2%
Community Grants 6%
Recreation 11% Protective Services 8%
Parks 3% Strategic Plan Initiatives 2% Community Planning 7%
Public Works 14% Solid Waste 8%
2009 SOURCES OF FUNDING Reserves & Surplus 9%
Parcel Taxes 10%
Government Grants 9%
Recreation Revenue 3%
Sales & Other Revenue 13%
Taxes 56%
34
2010 PLANNED EXPENDITURES $6,503,438
2010 SOURCES OF FUNDING
35
AUDITED FINANCIAL STATEMENTS & PERMISSIVE TAX EXEMPTIONS
Bowen Island Municipality
Financial Statements For the year ended December 31, 2009
Bowen Island Municipality
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2009 Annual Report
Bowen Island Municipality
Financial Statements For the year ended December 31, 2009
Contents
Auditors' Report
2
Financial Statements Statement of Financial Position
3
Statement of Operations
4
Statement of Change in Net Financial Assets
5
Statement of Cash Flows
6 7-9
Summary of Significant Accounting Policies
10 - 31
Notes to the Financial Statements Schedule 1 - Combined Statement of Operations by Segment - 2009
32
Schedule 2 - Combined Statement of Operations by Segment - 2008
33
Schedule 3 - Reserve Fund Operations
34
Bowen Island Municipality
37
2009 Annual Report
Tel: 604 688 5421 Fax: 604 688 5132 vancouver@bdo.ca www.bdo.ca
BDO Canada LLP 600 Cathedral Place 925 West Georgia Street Vancouver BC V6C 3L2 Canada
Auditors’ Report
To the Mayor and Councilors of Bowen Island Municipality We have audited the Statement of Financial Position of Bowen Island Municipality as at December 31, 2009 and the Statements of Operations, Change in Net Financial Assets and Cash Flows for the year then ended. These financial statements are the responsibility of the Municipality's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of Bowen Island Municipality as at December 31, 2009 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles.
Chartered Accountants Vancouver, British Columbia May 7, 2010
Bowen Island Municipality
38
2009 Annual Report
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and
Bowen Island Municipality
39
2009 Annual Report
Bowen Island Municipality Statement of Operations
Fiscal Plan 2009 (Note 18)
For the year ended December 31
Revenue (Schedule 1 and 2) Taxation, net (Note 8) Parcel taxes (Note 8) Grants in lieu of taxes Utility connection fees and user rates Government grants - Federal (Note 15) Government grants - Provincial (Note 15) Other grants (Note 15) Sales of services (Note 16) Other (Note 16)
Expenses (Schedule 1 and 2) General departmental expenses (Note 17) Water systems operations Sewer system operations Debt interest
Annual Surplus Accumulated Surplus, beginning of year Accumulated Surplus, end of year
Bowen Island Municipality
40
2009
2008 (Restated Note 1)
$ 3,109,122 679,849 2,658 683,934 3,000 533,302 64,911 318,632 723,016
$ 3,107,694 689,219 3,896 709,545 158,773 774,618 66,111 327,084 781,256
6,118,424
6,618,196
5,918,366
4,844,003 845,010 150,321 75,763
4,844,821 866,837 148,062 65,852
4,639,536 786,239 142,415 115,127
5,915,097
5,925,572
5,683,317
203,327
692,624
235,049
49,668,445
49,668,445
49,433,396
$49,871,772
$50,361,069
$ 49,668,445
$
2,937,186 667,682 2,544 673,921 7,780 417,649 76,889 330,004 804,711
2009 Annual Report
Bowen Island Municipality
Statement of Change in Net Financial Assets Fiscal Plan 2009 (Note 18)
For the year ended December 31
$
Annual surplus Acquisition of tangible capital assets Amortization of tangible capital assets
Change in net financial assets for the year
Net financial assets, end of year
$
41
692,624
$
235,049
(1,600,717) 976,109
(1,238,729) 926,531
(1,259,322)
(624,608)
(312,198)
(1,055,995)
Net financial assets, beginning of year
$
2008 (Restated Note 1)
(2,235,431) 976,109
-
Acquisition of prepaid expenses
Bowen Island Municipality
203,327
2009
(22,232)
-
45,784
3,822,464
3,822,464
2,766,469
$ 3,868,248
(77,149) 3,899,613 $
3,822,464
2009 Annual Report
Bowen Island Municipality Statement of Cash Flows
For the year ended December 31
2009
2008 (Restated Note 1)
Cash provided by (used in) Operating activities Annual surplus Items not involving cash Amortization
$
Changes in non-cash operating balances Accounts and taxes receivable Accounts payable Deferred revenue Prepaid expenses
692,624
$
235,049
976,109
926,531
1,668,733
1,161,580
(295,593) (34,113) 246,852 (22,231)
(259,462) (42,811) 6,331 -
1,563,648 Capital transactions Cash used to acquire tangible capital assets
865,638
(1,600,717)
Investing activity Proceeds from disposition of portfolio investments Financing activity Repayment of long-term debt Capital lease repayments
Increase (decrease) in cash during the year Cash, beginning of year
(1,238,729)
87,676
219,427
(33,343) (4,486)
(75,091) (4,344)
(37,829)
(79,435)
12,778
(233,099)
200,743
433,842
Cash, end of year
$
213,521
$
200,743
Supplemental information: Interest paid
$
65,853
$
112,183
Bowen Island Municipality
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2009 Annual Report
Bowen Island Municipality
Summary of Significant Accounting Policies December 31, 2009
Bowen Island Municipality (the "Municipality") is an Island municipality in the province of British Columbia. The Municipality was established pursuant to an Order of the Lieutenant Governor in Council effective December 4, 1999 and operates under the provisions of the Community Charter. The Municipality provides municipal services such as fire, public works, planning, parks, recreation and other general government services. The Municipality owns and operates seven Local Area Services for Water and one Local Area Service for Sewer, each of which provide service to properties within a discrete geographic area, and which are funded by the properties within those boundaries. The Municipality prepares its financial statements in accordance with Canadian generally accepted accounting principles for local government using guidelines developed by the Public Sector Accounting Board ("PSAB") of the Canadian Institute of Chartered Accountants. Services, assets, liabilities, fund balances and reserves were transferred to the Municipality pursuant to the Letters Patent from the aforementioned Order-in-Council that incorporated the Municipality. Such transfers were made from the Greater Vancouver Regional District and the Bowen Island Fire Protection District in 2000; Bluewater Park and Hood Point Water Improvement Districts were transferred on August 1, 2002; Bowen Bay, Eagle Cliff and Tunstall Bay Water Improvement Districts were transferred on January 1, 2003. The Municipality is a member municipality of the Greater Vancouver Regional District and of the Islands Trust and has various responsibilities to both entities. Non-Financial Assets
Tangible Capital Assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. The have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. Effective January 1, 2009, the Municipality adopted the provisions of PSAB Accounting Handbook Section 3150 which requires that tangible capital assets be recorded at cost and amortized over their useful lives. This is a change from the policy of previous years where tangible capital assets were not amortized and the financial statements have been retroactively restated (Note 1). Tangible capital assets are a special class of non-financial assets and are recorded at cost less accumulated amortization and are classified according to their functional use. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset commencing once the asset is put into use. Donated tangible capital assets are recorded at fair value at the time of the donation.
Bowen Island Municipality
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2009 Annual Report
7
Bowen Island Municipality
Summary of Significant Accounting Policies December 31, 2009
Tangible Capital Assets
Estimated useful lives of tangible capital assets are as follows: Land improvements Buildings Sewer treatment plant Equipment, Furniture, and Vehicles Infrastructure - water Infrastructure - sewer Roads Other
Revenue Recognition
15 to 25 years 20 to 50 years 15 to 56 years 8 to 20 years 5 to 100 years 5 to 100 years 10 to 75 years 10 to 60 years
Taxes and parcel taxes are recognized as revenue in the year they are levied. Through the British Columbia Assessments appeal process, Taxes may be adjusted by way of supplementary roll adjustments. The effects of these adjustments on Taxes are recognized at the time they are awarded. Levies imposed by other taxing authorities are not included as Taxes for municipal purposes. Levies imposed for Regional District services and other taxing authorities are not included. Charges for sewer and water usage are recorded as user fees. Connection fee revenues are recognized when the connection has been established. Sales of service and other revenue is recognized on an accrual basis
Government Transfers Government transfers, which include legislative grants, are recognized in the financial statements in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made. Portfolio Investments
Portfolio investments are recorded at cost unless there has been a decline in the market value which is other than temporary in nature in which case the investments are written down to market value.
Use of Estimates
The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future.
Bowen Island Municipality
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2009 Annual Report
8
Bowen Island Municipality
Summary of Significant Accounting Policies December 31, 2009
Leased Assets
Collection of Taxes on Behalf of Other Taxation Authorities
Unearned Revenue
Leases entered into that transfer substantially all the benefits and risks associated with ownership are recorded as the acquisition of a tangible capital asset and the incurrence of an obligation. The asset is amortized in a manner consistent with tangible capital assets owned by the Municipality and the obligation, including interest thereon, is repaid over the term of the lease. All other leases are accounted for as operating leases and the rental costs are expensed as incurred.
The Municipality collects taxation revenue on behalf of other entities. Such levies, other revenues, expenses, assets and liabilities with respect to the operations of entities are not reflected in these financial statements. Funds received for specific purposes which are externally restricted by legislation, regulation or agreement and are not available for general municipal purposes are accounted for as deferred revenue on the statement of financial position. The revenue is recognized in the statement of operations in the year in which it is used for the specified purpose.
9
Bowen Island Municipality
45
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
1.
Prior Period Adjustments The Municipality has adopted the provisions of Sections 1200 and 3150 of the PSAB Handbook and has applied these on a retroactive basis. This resulted in the restatement of the 2008 comparative figures presented in this financial statements which differ from from those pre-adoption. The adoption of Sections 1200 and 3150 resulted in the following changes to accounting methods and presentation: -
tangible capital assets are recorded only when such expenditures represent a new asset or extend the life of service capacity or improve the quality of an existing asset
-
tangible capital assets are amortized over their estimated useful lives prepaid expenses are recorded and treated as non-financial assets operating surpluses, reserve funds and equity in capital assets are now grouped together and presented as "accumulated surplus"
In addition, changes were made to presentation to: -
remove refundable deposits and funds held in trust from the financial statements reclassify prepaid expenses as a non-financial asset reclassify portfolio investments as a separate financial asset
The impact of these changes was to: increase overall accumulated surplus in the prior year by $34,313,833 as follows: 2008 2008 Investment in Property and Equipment Current Fund Reserve Fund Capital Fund Accumulated surplus
-
(restated)
(prev reported)
49,668,445 $ 49,668,445
9,188,044 2,941,005 3,219,568 5,995 $ 15,354,612
$
increase the carrying value of tangible capital assets in the prior year by $34,313,833 increase annual surplus reported in the prior year by $391,634 as follows: 2008 (restated)
2008
(prev reported)
Revenues $ 5,918,366 $ 5,918,366 Expenses (expenditures) other (4,720,775) than capital and amortization (4,720,775) Capital expenditures (1,274,741) Capital expenditures not included in expenses (36,011) (926,531) Amortization expense 235,049 (77,150) Debt principal repaid (79,435) Annual surplus (change in (156,585) fund balance) $ 235,049 $ 10
Bowen Island Municipality
46
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
1.
Prior Period Adjustments (Continued) -
impact of adjustments on cash and investments: 2008
2008
(restated)
Cash and short-term investments Cash Portfolio investments
$ $
2.
Accounts Receivable
$ $
6,569,321 6,569,321
2009
General Goods and services tax receivable General accounts receivable Taxes receivable Grant receivable
$
Water Provincial grants receivable User rates receivable
Sewer User rates receivable $
Bowen Island Municipality
200,743 6,368,578 6,569,321
(prev reported)
47
79,394 35,172 359,907 186,343
2008 $
60,598 38,041 234,521 71,889
660,816
405,049
22,680 215,950
13,013 207,158
238,630
220,171
89,450
68,083
988,896
$
2009 Annual Report
693,303
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
3. Portfolio Investments 2009 MFA short-term bond fund MFA money market fund
2008
$ 5,739,303 541,597
$
2,858,355 3,510,223
$ 6,280,900
$
6,368,578
Short term bonds and money market funds include bank issued notes, bonds and Provincial bonds and debentures. The current yield of the bond fund is 7.34% (2008 - 5.36%) with maturities ranging from March 2010 to December 2027. The current yield of the money market fund is 1.07% (2008 - 3.62%) and it is redeemable at any time.
Bowen Island Municipality
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2009 Annual Report
Bowen Island Municipality
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2009 Annual Report
end of year
Net carrying amount,
Accumulated amortization, end of year
Amortization
Accumulated amortization, beginning of year
Cost, end of year
Additions
$ 21,845,251 $
167,570 $
71,780
58,181 13,599
-
239,350
52,514
186,836 $
-
21,845,251
$ 21,845,251 $
Land Land Improvements
Tangible Capital Assets
Cost, beginning of year
4.
December 31, 2009
497,461 $
787,947
34,517
753,430
1,285,408
42,028
1,243,380 $
Buildings
358,218 $
93,759
24,573
69,186
451,977
32,971
419,006 $
Sewer Treatment Plant
2,138,403
245,534
1,892,869
12,443,692
65,578
2,440,545 $ 10,305,289 $
2,789,707
224,211
2,565,496
5,230,252
368,533
4,861,719 $ 12,378,114 $
Roads
1,160,214 $
93,786
15,893
77,893
1,254,000
-
8,556,644 $
4,557,538
380,890
4,176,648
13,114,182
490,862
1,254,000 $ 12,623,320 $
Equipment & Furniture & Water Sewer Vehicle Infrastructure Infrastructure
13
$ 45,845,981
9,697,674
926,531
10,673,782
8,771,143 976,109
55,543,655
9,697,673
1,139,398 $46,470,590
140,862
36,892
103,970
57,144,372
1,238,729 1,280,260
548,231
$ 54,304,926
2008 Total
1,600,717
2009 Total
732,029 $55,543,655
Other
Notes to Financial Statements
Bowen Island Municipality
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
5.
Debt (a)
Obligation under capital lease for equipment: The future minimum lease payments due under capital lease are as follows: 2010 2011
$
5,029 5,029
Total future minimum lease payments
10,058
Less: amount representing interest at 4.5%
(441)
Present value of minimum lease payments (b)
$
9,617
Long-term debt: Purpose
2009 Principal
2008 Principal
Maturity
Interest
2019
5.99%
$ 270,482
2012
9.41%
30,297
34,661
300,779
325,624
18,292
26,790
Cove Bay Water Local Service Area (i) Bylaw 837
Queen Charlotte Hts
$
290,963
Eagle Cliff Water Local Service Area (ii) Bylaw 60
Water system
Snug Cove Sewer Local Service Area (i) Bylaw 610 Sewer Collection
2011
4.50%
$ 319,071
$
(i) Greater Vancouver Regional District Bylaw (ii) Eagle Cliff Improvement District Bylaw
Bowen Island Municipality
50
2009 Annual Report
352,414
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
5.
Debt (Continued) (c)
Long-term debt - future principal payments on existing debt: 2010 2011 2012 2013 2014 Thereafter
$
18,662 18,662 35,160 13,202 13,202 66,010 164,898
Actuarial additions
154,173 $
319,071
Actuarial additions represent projected earnings on sinking fund deposits. (d)
Interim financing: Assent of the electors was obtained, through a referendum held April 30, 2005, for "Bowen Island Municipality GVRD Non-Parks Land Acquisition, Loan Authorization Bylaw No. 141, 2005". Loan Authorization Bylaw No. 141, provided the authority for the Municipality to borrow up to $2,035,623 to acquire approximately 38 acres of land from the Greater Vancouver Regional District. In the interim of processing the long term debenture debt, the Municipality adopted a temporary borrowing bylaw (No. 171) to finance the land acquisition. Presently, the Municipality is undertaking sewer infrastructure development of some of the acquired lands with the intent to sell some that may be determined to be surplus to municipal needs. The proceeds from the sale of any such lands are to be used first to reduce or extinguish the principal balance of the temporary borrowing. The temporary financing will continue until such time as short term interest rates rise significantly, or that the Municipal Finance Authority requires that the temporary loan be converted to long term debenture debt. In the interim, interest only payments will be made on the temporary borrowing. As at December 31, 2009, the outstanding balance on the loan was $2,000,000 (2008 - $2,000,000).
Bowen Island Municipality
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2009 Annual Report
15
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
6.
Accumulated Surplus The Municipality segregates its accumulated surplus in the following categories: 2009
Current Fund Reserve Fund Capital Fund Investment in non-financial assets
2008 (Restated Note 1)
$ 3,082,131 3,108,407 6,436 44,164,095
$
$50,361,069
$ 49,668,445
2,941,005 3,242,020 5,995 43,479,425
(a) Reserve Fund The reserve fund represents funds set aside by bylaw or Council resolution for specific purposes. Details of reserve funds are shown below: 2009
2008
Fire Protection Reserve Fund Fire Protection Reserve, Bowen Island Fire Protection District Bylaw 27, 1984 was transferred from the predecessor entity, Bowen Island Fire Protection District in the amount of $103,595. The Fire Protection Reserve Fund was created by Bowen Island Bylaw No. 12, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to fire protection equipment.
$
279,564
$
388,051
Recreation and Other Community Use Reserve Fund Recreation and Other Community Use Reserve Fund, GVRD Bylaw 715, was transferred from the predecessor entity, GVRD in the amount of $117,962. The Recreation and Other Community Use Reserve Fund was created by Bowen Island Bylaw 17, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment for Recreation and Community use. $
Carried forward
Bowen Island Municipality
640,351
52
919,915
560,118
$
2009 Annual Report
948,169
16
Bowen Island Municipality Notes to Financial Statements
December 31, 2009 6.
Accumulated Surplus (Continued) (a) Reserve Fund
2009 $
Brought forward
919,915
2008 $
948,169
Community Parks Reserve Fund Community Parks Reserve Fund, GVRD Bylaw 717, was transferred from the predecessor entity, GVRD in the amount of $280,035. Community Parks Reserve Fund was created by Bowen Island Bylaw 16, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to Community Parks.
531,289
754,557
1,078,113
963,207
34,111
31,772
27,447
25,565
Cove Bay Water System Reserve Fund Cove Bay Water System Reserve Fund, GVRD Bylaw 703, was transferred from the predecessor entity, GVRD in the amount of $297,848. Cove Bay Water System Reserve Fund was created by Bowen Island Bylaw 19, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to the Cove Bay Water System. Mount Gardner Dock Reserve Fund Mount Gardner Dock Reserve Fund, GVRD Bylaw 879, was transferred from the predecessor entity, GVRD in the amount of $22,105. Mount Gardner Dock Reserve Fund was created by Bowen Island Bylaw 18, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to the Mount Gardner Dock. Tax Sale and Sinking Fund Surplus Reserve established pursuant to Section 498 of the Local Government Act. Funds in this reserve are to be used for payment of sinking fund, debt, or capital amounts. Balance represents sinking fund surplus on debt retirement.
$ 2,590,875
Carried forward
$
2,723,270 17
Bowen Island Municipality
53
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
6.
Accumulated Surplus (Continued)
2009
2008
(a) Reserve Fund (Continued) $ 2,590,875
Brought forward
$
2,723,270
Equipment Replacement Reserve Fund The Equipment Replacement Reserve Fund was created by Bowen Island Bylaw No. 134 under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for use as to replacement of municipal mobile equipment.
149,611
90,266
271,369
428,484
61,525
-
35,027
-
Roads Maintenance and Renewal Reserve Fund The Roads Maintenance and Renewal Reserve Fund was created by Bowen Island Bylaw No. 135 under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for use as to maintenance, renewal or construction of municipal road works. Parkland Reserve Fund The Parkland Reserve Fund was created under the authority of Section 921 (12) of the Local Government Act. Funds in this reserve are restricted for the purpose of acquiring parkland. Capital Replacement and Renewal Fund The Capital Replacement and Renewal Fund was established under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for the purpose of acquiring replacement capital equipment and infrastructure renewal.
$ 3,108,407
$
3,242,020
18
Bowen Island Municipality
54
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009 7.
Deferred Revenue (a) Deferred Revenue The Municipality holds funds that have been received for a specific purpose or project that will take place in a future fiscal period. Amounts required will be taken into income in the future when they are needed to fund a project or fulfil the purpose for which the money was received. In the event that it is determined that the purpose for which the funds were received cannot be fulfilled such funds will be returned to the contributor. 2009
2008
General Current Fund Civic facilities - Greenways donation Cape Roger Curtis infrastructure funds Conservation initiatives - Bowen Island Conservancy Killarney Lake/Hiker's Trail Amenity donation - Skateboard Park Amenity donation - Civic Facilities - Arts Other
$
Development Cost Charges - Parks Water Current Fund Capital Expenditure Charges Water Capital Fund $
215,940 123,125 33,000 10,000 10,000 10,000 36,383
$
206,920 40,000 10,000 10,000 10,000 29,350
438,448 178,521
306,270 95,584
616,969
401,854
233,171
199,614
-
1,819
850,140
$
603,287
(b) Refundable Deposits Bowen Island Municipality Building Bylaw No. 65, 2002 authorizes that applicants for building permits pay a deposit in the amount of 1% of the construction value. The deposit less any additional charges incurred after the permit issue date is refunded upon the conclusion of the permit process or when an occupancy permit is issued. Total cash on hand for such deposits amounted to $242,769 at December 31, 2009 (2008 - $255,114). Bowen Island Municipality Development Application Fees Bylaw 11, 2000, authorizes that applicants for various land development processes pay a deposit amount as described in the bylaw. The deposits are refundable under certain conditions as set out in the bylaw. Total cash on hand for such deposits amounted to $260,688 at December 31, 2009 (2008 - $247,091). The Municipality holds deposits under a variety of work permits that are refundable upon acceptable completion of works for which the permits were issued. Total cash on hand for such deposits amounted to $110,877 at December 31, 2007 (2008 $137,660) . Any portion of these deposits that is used for replacing damaged works or property or for the recovery of other expenses will be taken into income by the Municipality at such time as the amounts are charged. The above deposits are not included in the cash nor the liabilities of the Municipality. 19
Bowen Island Municipality
55
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
8.
Taxation - Net
Fiscal Plan 2009
2009
2008
General municipal purposes $ 3,068,690 Collections for other governments Province of British Columbia - school tax Islands Trust Greater Vancouver Regional District Greater Vancouver Transit Authority Municipal Finance Authority British Columbia Assessment Authority Police Tax -
$ 3,067,573 2,338,459 208,742 105,209 644,277 335 109,191 247,724
2,256,816 197,708 102,879 588,860 317 103,516 243,230
3,068,690
6,721,510
6,392,277
-
2,338,459 208,742 105,209 644,277 335 109,191 247,724
2,256,816 197,708 102,879 588,860 317 103,516 243,230
-
3,653,937
3,493,326
3,068,690
3,067,573
2,898,951
40,432
40,121
38,235
3,109,122
3,107,694
2,937,186
General parcel taxes Garbage Community Parks
351,709 203,300
357,245 206,500
337,312 203,300
Water parcel and other taxes
120,160
120,758
121,220
4,680
4,716
5,850
679,849
689,219
667,682
$ 3,788,971
$ 3,796,913
Transfers Province of British Columbia - school tax Islands Trust Greater Vancouver Regional District Greater Vancouver Transit authority Municipal Finance Authority British Columbia Assessment Authority Police Tax
Available for general municipal purposes Payments in lieu of taxes
Sewer parcel taxes
$
$
2,898,951
3,604,868
20
Bowen Island Municipality
56
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
9.
Contingent Liabilities (a) The Municipality is responsible as a member of the Greater Vancouver Regional District for its share of any operating deficits or long-term debt related to functions in which it participates. (b) The Municipality is partially self-insured through the Municipal Insurance Association of British Columbia. Should the Association pay out claims in excess of premiums received, it is possible that the Municipality along with the other participants, would be required to contribute towards the deficit. (c) The Municipality's debt instruments that originated with the GVRD are issued through the Municipal Finance Authority. A portion of the debenture proceeds is withheld by the Municipal Finance Authority as a debt reserve fund as a condition of these borrowings. These funds, which total $11,053 (2008 - $10,747), are not reflected in these financial statements. The Municipality also executes demand notes in connection with each debenture whereby the Municipality may be required to loan amounts to the Municipal Finance Authority. The demand notes, which total $21,859 (2008 - $21,859), are contingent in nature and are not reflected in these financial statements. (d) From time to time, the Municipality may be named in lawsuits. At any given point in time, there may be a few lawsuits pending in which the Municipality is involved. It is considered that the potential claims against the Municipality resulting from litigation and not covered by insurance would not materially affect these financial statements.
10. Commitments (a) The Municipality entered into a lease for the Municipal Hall at an approximate annual cost of $81,000. The three-year lease expires October 31, 2011 and has an option to renew for a further two years. (b) The Municipality has the following service commitments with other organizations for various services: Approximate Annual Cost
Nature of Services
OCP review consulting fees $ 86,000 Residential garbage pickup and disposal* $ 430,000 Water systems operations $ 226,200 *
Expiry of Term May 31,2010 May 14, 2010 April 30, 2010
Contract Length 1 year 4 years, 11 months 1 year, 6 months
upon the start of the calendar year, the contract price increases by approximately 10% for each of the first 3 years and approximately 15% for each of the last 2 years
21
Bowen Island Municipality
57
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009 11. Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the "Plan"), a jointly-trusteed pension plan. The Plan's Board of Trustees, representing Plan members and employers, is responsible for overseeing the management of the Plan, including investment of the assets and administration of the benefits. The pension plan is a multi-employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 158,000 active members and approximately 57,000 retired members. Active members include approximately 33,000 contributors from local government. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of Plan funding. The most recent valuation as at December 31, 2006 indicates a surplus of $438 million for basic pension benefits. The next valuation will be as at December 31, 2009 with results available 2010. The actuary does not attribute portions of the unfunded liability to individual employers. The Municipality paid $79,666 for employer contributions to the plan in the year ended December 31, 2009 (2008 - $79,439) while employee contributions totaled $75,511 (2008 - $70,936).
12. Latecomers Agreement The Municipality has entered into Latecomers Agreements, in accordance with the Local Government Act Section 939, for excess or extended services and latecomer payments. Such agreements are a mechanism by which a developer, who was required to provide extended services, is reimbursed for the cost of providing those services. a) Snug Cove Sewer A developer was required, as a condition of the subdivision, to provide extended sewer services in the Snug Cove Sewer Specified Area. As a result, the lands designated as benefiting from the provision of extended services will be required to pay a specified portion of the cost of construction of the services plus interest upon connection. Under this agreement the Municipality is obligated to collect the amounts set out in the agreement plus interest from owners of property designated as benefiting from the extended service upon connection. The agreement will expire on the earlier of July 12, 2010 or upon payment of the entire amount set out in the agreement plus interest at a rate prescribed by the Province in accordance with Section 371 of the Local Government Act. As at December 31, 2009, the amount payable to the developer (upon collection from the owners of benefiting property), including interest is $117,871 (2008 - $117,299). As this amount is recoverable from property owners, the amount payable is not recorded elsewhere in these financial statements.
22
Bowen Island Municipality
58
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
12. Latecomers Agreement (Continued) b) Bowen Bay Water A developer was required, as a condition of specified area boundary expansion, to provide excess water capacity services in the Bowen Bay Water Improvement District. As a result, the lands designated as benefiting from the provision of excess capacity will be required to pay a specified portion of the cost of construction of the services plus interest, upon application to be included in the Bowen Bay Water Specified Area. Under this agreement the municipality is obligated to collect the amounts set out in the agreement plus interest from the owners of property designated as benefiting from the excess capacity. The Agreement will expire on the earlier of December 3, 2012 or upon payment of the entire amount set out in the agreement plus interest at the rate of 0.25%. As at December 31, 2009, the amount payable to the developer (upon collection from the owners of benefiting property), including interest is $9,402 (2008 - $9,379). As this amount is recoverable from property owners, the amount payable is not recorded elsewhere in these financial statements.
Bowen Island Municipality
59
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
13. Assistance Granted to Community Organizations
2009
Community Grants Bowen Island Arts Council $ Bowen Island Historians Community Museum and Archives Bowen Island Public Library Association Bowen Island Recycling Depot Society West Vancouver School District #45
Grants in Aid Abbeyfield House of Bowen Island Society Awesome Blue Bananas Bowen Community Housing Association Bowen Island Chamber of Commerce - Tourist Information Bowen Island Community Choir Society Bowen Island Community Fair Association Bowen Island Community School Association Bowen Island Family Place Association Bowen Island Gymnastics Club Bowen Island Heritage Preservation Association Bowen Island Memorial Garden Society Bowen Island Montessori School Bowen Island Teen Centre Society Bowen Island Yacht Club Bowen Island Youth Service Providers Coast Animal Welfare & Education Society One Day Bowen - Bowfeast Knick Knack Nook Tipton, Coral-Halloween Haunted House Tir-na-nOg Theatre School Society Xenia Society for Spiritual & Creative Awareness
$
Bowen Island Municipality
60
54,018 17,680 157,080 8,000 11,114
2008 $
53,100 15,733 154,000 6,000 10,896
247,892
239,729
1,684 700 20,451 1,500 8,500 10,000 1,932 1,200 3,885 400 800 700 5,000 600 7,500 -
1,624 5,000 16,258 600 1,625 6,000 11,550 1,133 500 1,000 500 1,100 500 2,000 10,000 500
64,852
59,890
312,744
$
2009 Annual Report
299,619
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
14. Tax Exemptions Granted by Council Total
Value of Value of Municipal Other Taxing Tax Authorities BC Camping and Recreation Guild for Christian Scientists
$
$
2,759
$
5,287
2008
$
5,087
BC Camping and Recreation Guild for Christian Scientists
1,239
2,903
4,142
4,031
BC Camping and Recreation Guild for Christian Scientists
2,423
5,680
8,103
7,885
BC Camping and Recreation Guild for Christian Scientists
4,354
10,207
14,561
14,170
BC Camping and Recreation Guild for Christian Scientists
1,881
2,054
3,935
3,786
862
2,020
2,882
2,804
Bowen Island Preschool & Community Day Care Assoc.
2,504
12,957
15,461
15,052
Canadian National Institute for the Blind - Bowen Lodge
7,028
7,671
14,699
14,141
855
2,005
2,860
-
Rivendell Foundation
9,374
30,157
39,531
34,840
Smooth Stones Foundation Inc.
1,622
3,803
5,425
5,280
Smooth Stones Foundation Inc. Island Pacific School
2,385
12,342
14,727
14,364
The Roman Catholic Archbishop of Vancouver
569
1,334
1,903
1,852
The United Church of Canada
347
814
1,161
1,131
96,706
$ 134,677
$ 124,423
Bowen Island Historians
PAC #150 Royal Canadian Legion - Bowen Island
$
Bowen Island Municipality
2,528
2009
61
37,971
$
2009 Annual Report
25
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
15. Government Grants Received
Government of Canada General Canada Day Human Resources Development Canada Summer Students
Budget 2009
$
Capital Smart Car Recreational Infrastructure Canada $ Province of British Columbia General Small communities protection grant $ Orientation and energy efficient permit area Provincial planning - Community action on energy efficiency Miscellaneous grant UBCM tourism grant UBCM seniors pilot transit project Emergency planning grant Age friendly community planning Climate Action Renewal Incentive Program Torch relay grant Smoke control measures
Water capital Infrastructure Planning
$ Other grants Sport Med BC West Vancouver School Dist. #45 -Turf field ICBC Road Improvement $
Bowen Island Municipality
62
-
2009
$
800
2008
$
500
3,000
2,880
5,280
3,000
3,680
5,780
-
155,093
2,000 -
3,000
$
158,773
$
7,780
413,817 $ 10,000
714,315 4,750
$
350,275 2,750
25,000 4,500 10,000 9,600
1,275 1,040 4,325 10,000 832 1,566 -
5,970 16,806 27,993 883 -
472,917
738,103
404,677
42,503 17,882
36,515 -
12,972 -
60,385
36,515
12,972
533,302
$
6,300 53,611 5,000 64,911
774,618
$
2,200 59,911 4,000 $
66,111
417,649
71,889 5,000 $
2009 Annual Report
76,889
26
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
16. Sale of Services and Other Revenue Sale of Services Garbage decal sales Fire and other service inspections Recreation programs School tax administration fees Dock rentals
Other Revenues Current Funds Building and development permits Land use development fees Taxation interest and penalties Return on investments Donations Other
2009 $
107,810 4,480 180,615 4,588 29,591
$
105,314 8,175 192,718 4,500 19,297
$
327,084
$
330,004
$
98,664 144,598 71,056 46,168 18,769 163,102
$
99,708 136,865 61,171 139,632 14,636 72,621
Reserve Fund investment income Capital Fund other revenue Capital Fund return on investments $
Bowen Island Municipality
63
2008
542,357
524,633
235,810 2,648 441
210,962 68,735 381
781,256
$
2009 Annual Report
804,711
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
17. General Departmental Expenses
Budget 2009
General government Council $ Administration Finance Other Community Grants (Note 13) Insurance Municipal hall rent, utilities & maintenance Other general government
Protective services Fire and emergency services Building inspection Bylaw enforcement Other protective services
Roads, drainage and infrastructure Solid waste management Community and strategic planning Recreation and community services Community parks Amortization
Total general departmental expenses
Bowen Island Municipality
64
$
116,389 352,622 308,496
2009 $
116,651 423,011 322,292
2008 $
104,666 361,222 286,716
317,877 30,000 117,600 114,880
312,744 29,744 120,369 182,428
299,619 27,922 118,283 195,384
1,357,864
1,507,239
1,393,812
262,336 85,425 89,102 12,000
243,873 81,305 90,197 14,429
262,746 78,104 93,915 11,270
448,863
429,804
446,035
738,882 457,455 512,002 572,245 162,517 594,175
695,825 488,577 414,974 570,654 143,573 594,175
751,955 428,275 376,293 547,100 116,019 553,371
3,037,276
2,907,778
2,773,013
4,844,003
$ 4,844,821
$
4,612,860
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
18. Fiscal Plan Fiscal plan amounts represent the Financial Plan By-Law adopted by Council on May 11, 2009 with estimates for amortization of tangible capital assets. The Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. In addition, the Financial Plan anticipated capital expenditures rather than amortization expense. The following shows how these amounts were combined:
2009
Financial Plan Bylaw surplus for the year Add: Capital expenditures Less: Budgeted transfers from accumulated surplus Amortization
-
2,235,431 (1,055,995) (976,109) $
203,327
19. Segmented Information The Municipality is a diversified municipal government institution that provides a wide range of services to its citizens such as fire, roads maintenance, recreation and garbage disposal. Distinguishable functional segments have been separately disclosed in the segmented information. The nature of the segments and the activities they encompass are as follows: General Government and Fiscal Services General government and fiscal services is comprised of Council and the related support services provided by the Administration and Finance departments, as well as all operations and maintenance costs relating to Municipal Hall and grants to community organizations.
Bowen Island Municipality
65
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009 19. Segmented Information Fire and Emergency Services This service is comprised of fire protection and emergency services. The fire department is responsible to provide fire suppression service, emergency first response, fire prevention programs, training and education. The Municipality employs a part-time chief and deputy chief, and part time training officer. All other members are volunteers. Other Protective Services Other protection is comprised of contract building inspection service, animal control and Bylaw Services. Roads, Drainage and Infrastructure This service is responsible for the maintenance of roads, drainage and ditches, docks and municipal building maintenance and operations. Solid Waste Management This service consists of providing waste disposal and recycling facilities to citizens. Community and Strategic Planning Community and Strategic planning services relate to land use development and planning, as well as implementation of the strategic plan as endorsed by Council. Recreation and Community Services This service area provides services meant to improve the health and well-being of the Municipality’s citizens. Recreational programs include fitness classes, swimming lessons, and recreational sports activities. They are delivered at various facilities including the community school and teen centre. Community Parks This service consists of parks and field maintenance and operations, trail maintenance and maintenance of beach fronts and public access.
Bowen Island Municipality
66
2009 Annual Report
Bowen Island Municipality Notes to Financial Statements
December 31, 2009
20. Expenditures by Object 2009 Operations
Goods and services Labour Debt charges - interest Total expenditures Amortization expense Total expenditures and expenses
Bowen Island Municipality
Capital Acquisitions
Total
2008 Total
$2,937,148 1,946,463 65,852
$1,600,717 -
$4,537,865 1,946,463 65,852
$ 4,641,662 1,757,700 115,128
4,949,463
1,600,717
6,550,180
6,514,490
976,109
-
976,109
926,527
$5,925,572
$1,600,717
$7,526,289
$ 7,441,017
67
2009 Annual Report
Bowen Island Municipality
68
2009 Annual Report
4,325 28,567
832 4,588 127,382 132,802
Total revenue
Excess (deficiency) in revenues over expenses
Total Expenses
Expenses Operating Salary & Benefits Travel, conventions, education and training Operation goods and services Communication & information systems Contract Services professional Contract services operational Insurance and Licenses Maintenance - buildings, equipment, infrastructure Rents Utilities Projects and planning Other operational expenses Debt interest Grants to Community (Note 13) Internal recoveries Amortization
-
-
8,015 7,419 7,637 31,130 7,414 7,236 60,054 303,928
84,820 64,903 85,141 5,493 29,744 37,928 80,617 4,799 14,889 26,641 312,744 (7,361) 37,116 1,570,996 (271,036) $
11,741
20,328
$ (1,438,194) $
163,282
773,194
32,892
- $ -
- $ -
$
Fire & Emergency Services
Revenues General taxes Parcel Taxes Grants in lieu of taxes Utility connection fees and User fees Government Grants Federal (Note 15) Provincial (Note 15) Other (Note 15) Sale of services (Note 16) Other revenue (Note 16)
General Gov't & Fiscal Services
For the year ended December 31, 2009
1,148,661
158,949 1,972 (178,094) 465,825
8,203 -
2,294
4,770
226,663
15,402
442,677
101,838
4,000 29,591 68,247
-
- $ -
(94,343) $ (1,046,823) $
198,920
1,298 14,429 345 -
54,969 -
2,253
1,467
-
5,376
118,783
104,577
4,480 100,097
-
- $ -
(23,522) $
488,577
3,185 -
485,392 -
-
-
-
-
-
465,055
107,810 -
-
- $ 357,245 -
Other Roads Protective Drainage & Solid Waste Services Infrastructure Management
(254,351) $
414,974
3,333 -
109,434 -
110,326
-
76,041
1,820
114,020
160,623
16,025 144,598
-
- $ -
(340,280) $
574,497
13,500 45,836 2,287 3,843
120,790 353
-
7,702
39,175
6,504
334,507
234,217
3,680 1,566 2,200 180,615 46,156
-
- $ -
Community Recreation & Strategic & Community Planning Services Unallocated
-
-
-
-
-
-
-
-
3,826,945
715,355 -
-
423,867 $ 3,826,945 $
170,908
8,351 92,331 27,335
-
-
-
42,789
102
-
594,775
155,093 59,911 173,271
-
- $ 3,107,694 $ 206,500 3,896
Community Parks
(88,142) $
900,531
5,887 28,497 20,985 33,694 79,944 328,593
257,496 19,692
50,149
3,185
72,409
-
-
812,389
36,515 87,354
567,762
- $ 120,758 -
Water Utilities
32
2009 Actual
2009 Budget
(1,497) $
153,580
9,496 25,793 5,517 13,180 53,342
38,697 1,730
-
1,218
4,607
-
-
152,083
5,584
141,783
692,624 $
5,925,572
258,188 126,453 40,710 14,429 88,376 65,852 312,744 976,108
1,080,474 59,156
250,163
90,664
554,519
61,273
1,946,463
6,618,196
158,773 774,618 66,111 327,084 781,256
709,545
203,327
5,915,097
237,229 130,630 39,300 213,798 128,532 75,763 317,877 (3,295) 976,108
1,048,369 61,931
149,513
83,670
432,278
84,555
1,938,839
6,118,424
3,000 533,302 64,911 318,632 723,016
683,934
- $ 3,107,694 $ 3,109,122 4,716 689,219 679,849 3,896 2,658
Sewer Utilities
Bowen Island Municipality
Schedule 1 - Combined Statement of Operations by Segment
Bowen Island Municipality
69
2009 Annual Report
54,213
Excess (deficiency) in revenues over expenses
Total Expenses
Expenses Operating Salary & Benefits Travel, conventions, education and training Operation goods and services Communication & information systems Contract Services professional Contract services operational Insurance and Licenses Maintenance - buildings, equipment, infrastructure Rents Utilities Projects and planning Other operational expenses Debt interest Grants to Community (Note 13) Internal recoveries Amortization
Total revenue
270 15,000 5,981 54,070 7,748 12,167 -
16,427 66,937 60,904 24,312 27,922 73,599 80,632 6,492 84,508 12,425 72,945 299,619 (7,055) -
$ (1,412,545) $
(262,937) $
274,015
21,300
22,561
1,466,758
157,479
624,530
11,078
(54,513) $
172,018
9,343 800 175 -
77,359 1,005
-
1,188
-
2,682
79,466
117,505
2,000 115,505
-
4,105 6,973
- $ -
(640,368) $
751,956
306,150 442 (126,230) -
70,213 28,594
42,579
6,553
-
14,097
409,558
111,588
5,970 5,000 23,367 77,251
-
- $ -
14,350 $
428,276
-
425,236 -
-
269
2,771
-
-
442,626
105,314 -
-
- $ 337,312 -
Other Roads Protective Drainage & Solid Waste Services Infrastructure Management
- $ -
-
- $ -
44,799 4,500 4,914
$
Fire & Emergency Services
Revenues General taxes Parcel Taxes Grants in lieu of taxes Utility connection fees and User fees Government Grants Federal (Note 15) Provincial (Note 15) Other (Note 15) Sale of services (Note 16) Other revenue (Note 16)
General Gov't & Fiscal Services
For the year ended December 31, 2008
(226,702) $
376,293
3,757 59,894 822 -
123,058 -
22,311
2,350
520
2,694
160,887
149,591
2,750 146,841
-
- $ -
(346,183) $
547,101
26,456 45,179 23,974 951 -
116,251 253
-
8,783
17,840
8,443
298,971
200,918
3,540 192,718 4,660
-
- $ -
Community Recreation & Strategic & Community Planning Services Unallocated
-
589,378
36,011 553,367
-
-
-
-
-
-
3,693,950
351,158 403,062
162,610 $ 3,104,572 $
116,019
46,782 41,926 -
-
-
230
272
-
26,809
278,629
2,240 71,889 1,200
-
- $ 2,937,186 $ 203,300 2,544
Community Parks
(78,652) $
809,831
34,399 25,936 36,658 78,526 321,483
251,572 18,983
3,175
5,830
33,269
-
-
731,179
12,972 39,919
557,068
- $ 121,220 -
Water Utilities
33
2008 Actual
2008 Budget
(24,583) $
151,672
36,992 4,439 5,525 12,833 51,677
37,097 1,810
-
1,299
-
-
-
127,089
4,386
116,853
235,049 $
5,683,317
591,548 126,611 44,615 168,376 62,993 115,128 299,619 926,527
1,125,098 84,548
128,969
108,439
71,369
71,777
1,757,700
5,918,366
7,780 417,649 76,889 330,004 804,711
673,921
873,687
4,846,981
516,116 133,830 40,042 428,700 23,813 138,930 303,936 6,667 -
1,079,811 89,860
93,256
114,963
76,526
75,711
1,724,820
5,720,668
3,000 451,316 132,500 328,750 576,193
649,447
- $ 2,937,186 $ 2,936,878 5,850 667,682 640,248 2,544 2,336
Sewer Utilities
Bowen Island Municipality
Schedule 2 - Combined Statement of Operations by Segment
Bowen Island Municipality
70
2009 Annual Report
279,564
Balance, end of year
28,566
388,051
78,328 (215,381)
$
$
Transfers from (to): Current Fund Capital Fund
Interest
Balance, beginning of year
Fire Department Equipment
$
$
640,351
39,000 -
41,233
560,118
Recreation and Other Comm. Use
For the year ended December 31, 2009
$
$
531,289
101,927 (380,741)
55,546
754,557
Community Parks
$
$
1,078,113
43,999 -
70,907
963,207
Cove Bay Water
$
$
34,111
-
2,339
31,772
Mount Gardner Dock
$
$
27,447
-
1,882
25,565
Tax Sale & Sinking Fund Surplus
$
$
149,611
52,700 -
6,645
90,266
Equipment Replacement
$
271,369
300,000 (485,806)
28,691
428,484
Roads and Infrastructure
$
$
61,525
61,525 -
-
-
$
34
35,027
43,484 (8,457)
-
-
Parkland Capital Renewal Investments and Replacement
$ 3,108,407 $
720,963 (1,090,385)
235,809
$ 3,242,020 $
2009
3,242,020
571,246 (759,756)
210,962
3,219,568
2008
Bowen Island Municipality
Schedule 3 - Reserve Fund Operations
BUILDING DEPARTMENT STATS
BOWEN ISLAND BUILDING INSPECTIONS OFFICE
Permits Issued in 2009
YEAR END REPORT, 2009
Permits Issued: Type Dwelling Dwelling (includes secondary suite) Secondary Suite Renovation Addition Accessory Bldg. Demolition Commercial Building Foundation - Dwelling Foundation - Accessory Building Foundation for a Commercial Bldg. Retaining Wall Other - Excavation Other - Plumbing Other - Swimming Pool Title Searches Totals
NUMBER
CONSTRUCTION
PERMIT
ISSUED 15 1 2 20 20 14 6 0 6 3 1 2 0 1 0
VALUE $6,943,000 $340,000 $85,000 $531,000 $1,151,000 $540,000 $0 $0 $205,000 $40,000 $50,000 $33,000 $0 $0 $0
REVENUE $63,964.00 $2,886.00 $1,092.00 $11,411.00 $11,220.00 $5,908.00 $825.00 $0.00 $2,241.00 $558.00 $516.00 $429.00 $0.00 $160.00 $0.00 $1,025.00
91
Occupancy CertiďŹ cates Issued:
20
Site Inspections:
367
Stop Work Orders
2
Do Not Occupy
0
Fuel Burning Appliances:
Bowen Island Municipality
$9,918,000
18
71
2009 Annual Report
$102,235.00
Bowen Island Municipality
72
2009 Annual Report
1 24
0 0 3
Stop Work Orders Do Not Occupy Fuel Burning Appliances
2 0 18
20 367
YTD 2009
Dec-09
Occupancy CertiďŹ cates Site Inspections
91
7
TOTALS
15 1 3 19 20 14 6 0 6 3 1 2 0 1
YTD 09
1 1 0 1 0 0 1 0 1 1 1 0 0 0
Dec-09
NUMBER ISSUED
Dwelling Dwelling (includes suite) Secondary Suite Renovation Addition Accessory Bldg. Demolition Commercial Building Foundation - Dwelling Foundation - Acc. Bldg. Foundation - Com. Bldg. Retaining Wall Other - Swimming Pool Other - Plumbing Title Searches
TYPE
PERMITS ISSUED:
YTD 08
Dec-08
3 0 26
80
1
0 0 0
2 0 0
25 391
19 1 1 18 14 18 2 0 5 0
0 0 0 0 0 1 0 0 0 0 0 0 0 0
4 16
YTD 08
Dec-08
NUMBER ISSUED
$
$ $ $ $ $ $ $ $ $ $ $ $ $ $ 855,000
410,000 340,000 5,000 40,000 10,000 50,000 -
Dec-09
$
$ $ $ $ $ $ $ $ $ $ $ $ $
9,918,000
6,943,000 340,000 85,000 531,000 1,151,000 540,000 205,000 40,000 50,000.00 33,000 -
YTD 2009
CONSTRUCTION VALUE
Comparison of Building Statistics from December 2009, December 2008 & Year to Date
BOWEN ISLAND BUILDING INSPECTIONS OFFICE
$
$ $ $
$ $ $ $ $ $ $ $ $ $
30,000
-
30,000 -
Dec-08
$
$ $ $
$ $ $ $ $ $ $ $ $ $
9,798,400
5,000 -
6,946,000 695,000 5,000 497,900 558,500 914,000 165,000 12,000
YTD 2008
CONSTRUCTION VALUE
8,276.00
150.00 426.00 156.00 516.00 75.00
$ $ $ $ $ $ $ $ $ $
3,956.00 2,886.00 111.00
$ $ $ $
Dec-09
PERMIT
BUILDING DEPARTMENT STATS
$
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
102,235.00
63,964.00 2,886.00 1,092.00 11,411.00 11,220.00 5,908.00 825.00 2,241.00 558.00 516.00 429.00 160.00 1,025.00
YTD 2009
REVENUE
$
656.00
-
-
$
$ $ $ $
656.00 -
$ $ $ $ $ $ $
Dec-08
PERMIT
$
$ $ $ $
$ $ $ $ $ $ $ $ $ $
100,013.70
285.00 525.00
66,032.00 6,667.00 186.00 6,304.20 6,461.50 11,438.00 300.00 1,815.00 -
YTD 2008
REVENUE
2009 COMMUNITY RECREATION SERVICES STATS
Recreation Service Registered Programs 431 Drop-in Programs
20
Community Special Events (nonregistered) Youth Centre Drop-in
7
Youth Special Events Volunteer Opportunities Community Partnerships
Bowen Island Municipality
Participation Registered Program 2,945 Participation Drop-in Program 5,404 Participation Community Special 1,600 Event Participation
2 nights/week 1 night/week Board sponsored 3 92
Youth Centre Drop-in Participation
2 nights/week - 3,030 1 night/week – 524
Youth Special Events Participation Volunteer Hours Contributed
55 2,024
11
73
2009 Annual Report
ENGINEERING & OPERATIONS STATS
Type of Permit
2009
2008
Driveway Access
25
28
Permit to Occupy
7
21
Permit to Occupy (Public Utility)
1
6
Permit for Tree Removal
2
2
Permit for Tree Removal (Public Utility)
0
0
Permit to Hold Parade or Event
17
24
Bowen Island Municipality
74
2009 Annual Report
PLANNING DEPARTMENT STATS BOWEN ISLAND MUNICIPALITY PLANNING DEPARTMENT PERMIT APPLICATIONS - JANUARY 2009 to DECEMBER 2009
Type of Permit Development Permits Development Variance Permits Subdivision Applications Rezoning Board of Variance Temporary Use Permits
Bowen Island Municipality
Total No. of Applications Received in 2009 15 0 3 2 0 0
75
2009 Annual Report
Bowen Island Municipality
76
2009 Annual Report
TOTAL
Call Outs
-
2009
1 1
2
7 2 1 1 2 1
6 1 2 2
7 3
9 1 3
4 3 1 3 1 1 4
3 2 1 2 1
8 1 2 1
1
5 1 1
2
6 1
2 1 2 8
69 5 1 10 2 3 1 7 10 11
TOTAL
8 7 12 15 12 10 13 13 12 13 8 9 132
7 1 1 1
4 1 2
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Medical Assist 3 Structure Fire Vehicle Fire 1 Smoke Invest. 1 Chimney Fire 2 Illegal Burning Boat Fire Bush Fire Alarms 1 M V A HAZ MAT Lines Down Search & Rescue Public Assistance Fire Miscellaneous
CALL
Bowen Island Volunteer Fire & Rescue
FIRE SERVICES DEPARTMENT STATS
Bowen Island Municipality
77
2009 Annual Report
Fines Collected
Total
Other
174 Property Maintenance
133 Traffic - Use of Street
108 Noise
65 Building
59 Wharf
57 Land Use
30 Dog Control
Period
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008 Variance YTD Variance
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
YTD 2009 2008 YTD 2008
2009
7 7 9 9 2 2 1 1
0 1 1 3 3 3 3 27 27 28 28 ‐3.6% ‐3.6% $75 $75 $75 $75
0 0 0 1 1 0 0 3 3 3 3 11 11 11 11
Jan 6 13 3 12 2 4 3 4 1 1 0 0 2 3 1 1 4 7 3 6 7 18 14 25 0 0 1 2 4 7 7 10 26 53 32 60 ‐18.8% ‐11.7% $232 $307 $289 $364
Feb 6 19 7 19 6 10 0 4 0 1 0 0 0 3 1 2 6 13 6 12 9 27 10 35 0 0 0 2 6 13 2 12 33 86 26 86 26.9% 0.0% $275 $582 $253 $617
Mar 7 26 7 26 3 13 3 7 0 1 0 0 1 4 0 2 5 18 7 19 8 35 8 43 0 0 0 2 6 19 1 13 30 116 26 112 15.4% 3.6% $50 $632 $273 $890
Apr 7 33 3 29 5 18 2 9 1 2 0 0 0 4 0 2 6 24 5 24 5 40 14 57 0 0 0 2 6 25 3 16 30 146 27 139 11.1% 5.0% $50 $682 $164 $1,054
May 5 38 9 38 1 19 3 12 0 2 0 0 2 6 1 3 5 29 6 30 10 50 13 70 0 0 0 2 5 30 1 17 28 174 33 172 ‐15.2% 1.2% $0 $682 $171 $1,225
Jun
Jul 17 55 5 43 3 22 3 15 0 2 0 0 2 8 0 3 11 40 4 34 4 54 17 87 0 0 0 2 4 34 2 19 41 215 31 203 32.3% 5.9% $111 $793 $0 $1,225
Number of Complaints Received ‐ 2009 to 2008 Comparison
Bowen Island Municipality ‐ Bylaw Services
BYLAW SERVICES STATS Aug 14 69 7 50 2 24 3 18 1 3 0 0 0 8 2 5 13 53 7 41 12 66 4 91 1 1 0 2 6 40 2 21 49 264 25 228 96.0% 15.8% $189 $982 $271 $1,496 1 1 3 1 41 4 25 13 277 26 254 ‐50.0% 9.1% $0 $982 $0 $1,496
8 1 6 5 58 4 45 3 69 7 98
3 0 0
3 72 4 54 1 25 5 23
Sep
1 0 3 2 43 1 26 24 301 23 277 4.3% 8.7% $214 $1,196 $0 $1,496
8 80 6 60 1 26 2 25 2 5 1 1 1 9 3 9 2 60 4 49 8 77 6 104
Oct
1 0 3 1 44 1 27 29 330 24 301 20.8% 9.6% $237 $1,433 $164 $1,660
9 0 9 2 62 7 56 20 97 6 110
4 84 9 69 1 27 1 26 1 6 0 1
Nov
1 0 3 2 46 2 29 25 355 24 325 4.2% 9.2% $0 $1,433 $165 $1,825
6 1 2 1 10 0 9 1 63 3 59 20 117 8 118
27 0 26
1 85 10 79
Dec
BIM ANNUAL REPORT EVALUATION FORM
The Bowen Island Municipality (BIM) serves its citizens through a myriad of programs and initiatives. The Annual General Report is a document that we hope you find useful. Please help us improve it so that it becomes more valuable to you. Please fill out the form below and include any comments you wish to make. 1. Was the 2009 Annual Report readily available to you? ( ) Yes; ( ) No 2. How did you hear about it? ( ) In the Undercurrent; ( ) Municipal Website; ( ) Other ____________________________________________ 3. Did you find the information contained in the report (please check any of the choices below that apply) ( ) clear and concise; ( ) interesting and informative; ( ) relevant and helpful; ( ) too wordy; ( ) too few details; ( ) boring; 4. What did you think of the format? ( ) well designed; ( ) poorly designed; ( ) easy to read; ( ) difficult to read 5. What did you think about the length of the document? ( ) too long; ( ) too brief 6. What other content would you be interested in reading? ________________________________________________ ___________________________________________________________________________________________ _______________________________________________________________________________ 7. Do you find that Council and the Bowen Island Municipality communicate well with the public? ( ) yes; ( ) no 8. Should the Municipality and Council conduct more Town Hall Meetings? ( ) yes; ( ) no; 9. Do you: ( ) receive regular emails from BIM; ( ) frequently check the BIM website for updates; ( ) attend council or other meetings; 10. Please include additional comments here: ___________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________
Thank you for contributing! Please submit the form to our office at 981 Artisan Lane, Bowen Island.