University Registration Information Booklet by Boğaziçi Üniversitesi

2014 - 2015 University Registration Information Booklet For International Students (Admitted to Undergraduate Programs)

2014 - 2015 University Registration Information Booklet For International Students

P. 4

Important Dates

P. 5

1. University Registration 1.1. Places and Dates 1.2. Information Desks at the Registration Area 1.3. Documents Required for University Rregistration 2. English Proficiency and Placement Tests

P. 8

2.1. Exemption from the English Proficiency Test 2.2. Applying to the Boฤ aziรงi University English Proficiency Test (BUEPT) and Test of Written English (TWE) 2.3. Exam Dates

P. 10

3. Course Exemption

P. 11

4. Course Registration

P. 13

5. Dormitories 5.1. General Information on Dormitories 5.2. Dormitory Applications 5.3. Evaluation of Applications 5.4. Dormitory Placement

P. 15

7. Orientation Program

P. 15

8. Residence Permit Application Procedures

P. 18

9. Health Insurance

P. 20

10. Campus Maps

Dear Student,

Welcome to Boğaziçi University. Our sincere congratulations to you, and all your family and friends who supported you during the long and tiring process to get here. We are very excited that you will be joining our academic program as a new member of our family, and become part of the 150-year-old tradition of being a Boğaziçi student. Boğaziçi University is a scientific and educational institution dedicated to cultivating selfconfident individuals who promote freedom, are innovative, think critically, have a sense of social responsibility, are entrepreneurial, mindful of ethical values, environmentally aware, multi-faceted, creative, unprejudiced, and have a strong grasp of science, the arts, and culture. While the distinguished academic faculty at Boğaziçi will provide you the opportunity to specialize in the area of your choosing, and become acquainted with universal cutting-edge science, the numerous student clubs, and arts, sports, and cultural activities will give you the chance to discover interest areas and develop your skills and talents. As you take the first steps toward your adult life and profession at Boğaziçi University, our academic and administrative staff will always be ready to support you and make your dreams come true. May your path be clear, and your horizons wide.

Prof. Dr. Gülay Barbarosoğlu Rector

Important Dates University Registration Date

Place

1 September 2014 The Faculty of Economics and Administrative Sciences

South Campus, Sports Center

The Faculty of Engineering 2 September 2014 The Faculty of Eductaion The School of Applied Disciplines

South Campus, Sports Center South Campus, Sports Center South Campus, Sports Center

3 September 2014 The Faculty of Arts and Sciences South Campus, Sports Center

English Proficiency and Placemet Test 4 September 2014 Placement Test (DBS)

To be announced. www.yadyok.boun.edu.tr

5 September 2014 Boฤ aziรงi University English Proficiency Test BUEPT)

To be announced. www.yadyok.boun.edu.tr

Test of Written English (TWE)

To be announced. www.yadyok.boun.edu.tr

Dormitory Applications

25 July - 3 September 2014

Online Application

www.yurtlar.boun.edu.tr

2-3-4 September 2014

Submission of Documents

South Campus, Computer Center LAB 2

15-18 September 2014

Course Regsitration

registration.boun.edu.tr

19 September 2014

Course Exemption Exams

To be announced by departments.

22 September 2014

Courses begin

12 September 2014

Orientation Day For Erasmus/Exchange Students (in English)

23-24-25 September 2014

Orientation Day For Degree Students (in Turkish)

1. University Registration Candidates who have earned the right to register at Boğaziçi University for the Academic Year 2014-2015 must personally come to the university with the required documentation and register during the allotted dates. Read the registration booklet carefully before coming to Boğaziçi to register. Make sure all the documents and forms you will submit at registration are correct and complete. Remember to make and save a copy of all the documents you will submit, for you might need them at one point later on.

1.1.

Places and Dates

University registration for all students who have earned the right to register at Boğaziçi University for the Academic Year 201-2015 will take place on the dates given below, from 10:00 a.m. to 5:00 p.m daily, at the Sports Center located at Boğaziçi University’s South Campus. 1 September 2014

Monday

Students of the Faculty of Economics and Administrative Sciences, Students of the Faculty of Engineering

2 September 2014

Tuesday

Students of the Faculty of Education Students of the School of Applied Disciplines

3 September 2014

Wednesday

Students of the Faculty of Arts and Sciences

1.2.

Information Desks at the Registration Area

Desk of the Registrar’s Office: Submit your documents at the table for the Faculty or School where you have been placed. Desk for ID cards and passwords: Collect your university ID card, online registration password, e-mail address and a form that shows you have completed registration here. Desk of the School for Foreign Languages (YADYOK): Information on the Boğaziçi University English Proficiency Test and Placement Test may be found here. Desk for the Dormitories Management Office: Information on the Boğaziçi University dormitories may be found here.

1.3. Documents Required for University Registration The documents required for university registration are noted below. To move through this process quickly, arrange your documents in the order given below and submit them at the desk for the Registrar’s Office. 1. SAT Score Card (original and an extra copy) 2. High School Diploma (original) or a statement of graduation if the diploma has not been issued yet 3. Student visa (issued by Turkish Consulates abroad) or a copy of your residence permit if you already have 4. 12 passport-size photographs 5. Photocopy of passport 6. Turkish Ministry of Education document certifying the high school 7. Information form (completed forms must be submitted to the Registration desk)

Important Notes on Registration: 

You cannot register by postal delivery.

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Uncertified copies or photocopies of the documents required for registration are accepted only if the original is also presented.

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Registration cannot be finalized if documents are incomplete.

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Candidates who do not register during the allotted dates cannot claim any rights.

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Candidates who register using falsified information will face relevant legal action.

Contact Information: Boğaziçi Üniversitesi Kayıt İşleri Şube Müdürlüğü Genel İdare Binası 34342 Bebek, İstanbul Tel: 0212 359 4408 E-posta: registr@boun.edu.tr registration.boun.edu.tr

2. English Proficiency (BUEPT) and Placement Tests Boğaziçi University students must have a sufficient knowledge of English to be able to follow classes. The School of Foreign Languages (YADYOK) assesses the English language proficiency of students registering for the first time. Candidates who pass the minimum score on either the Boğaziçi University English Proficiency Test (BUEPT) prepared by YADYOK, or one of the two international English language exams (TOEFL IBT/PBT or IELTS-academic) also accepted by Boğaziçi University, may begin studying for their undergraduate degree without having to take preparatory language courses. YADYOK also holds a Test of Written English (TWE) for students who received a passing overall score but failed in the writing section of the TOEFL or academic IELTS exams.

2.1.

Exemption from the English Proficiency Test

Required minimum scores to be exempt from the English Proficiency Test: (You must have taken the test in the past two years.) BUEPT: Grade C. IBT TOEFL Test: Overall Score: 79 Writing: 22* PBT TOEFL Test: Overall Score: 550 IELTS (Academic): 6.5

Writing: 4.5*

Writing (Academic): 6.5*

Original score reports for exams other than BUEPT must be certified at the YADYOK Student Affairs Office. *Students who obtained a sufficient overall score on the TOEFL (IBT-79 or PBT-550or IELTS - 6.5) but failed the writing section can enter the TWE.

2.2.

BUEPT and TWE Applications

Students who have completed pre-registration and need to apply to take either the BUEPT or TWE on Friday September 5th, 2014 must first access ÖBİKAS at http://registration.boun.edu.tr, select “Student Information” and login with the user name (student number) and password that will be provided during pre-registration. Applications may be made until 5:00 p.m on September 3rd, 2014.

2.3. Exam Dates Thursday, September 4, 2014 Placement Test (PT) All students who have earned the right to register at Boğaziçi University for the Academic Year 2014-2015 (but have not taken or passed the TOEFL or IELTS and are not exempt from the English Proficiency Exam—including those who will take the BUEPT) must take the English Placement Test on Thursday, September 4, 2014. This exam will determine at which level the student will study English during the Preparatory courses. The times and places of the exam will be announced on Wednesday, September 3, 2014 after 6 p.m. at the YADYOK Building, South Campus, and online at www.yadyok.boun.edu.tr. (You do not need to apply to take the Placement Test. All new students will be automatically added to the list of students to take the exam.) Friday, September 5, 2014 English Proficiency Test (BUEPT) The BUEPT will be held on Friday, September 5, 2014. Students will be admitted to exam rooms from 9:00 a.m onwards. Exam buildings, rooms, and row numbers will be posted at the YADYOK Building, South Campus on Thursday, September 4, 2014 after 6:00 p.m., and online at www.yadyok.boun.edu.tr. Exam results will be posted at the same places on Friday, September 12, 2014. Friday, September 5, 2014 Test of Written English (TWE) The TWE will be held on Friday, September 5, 2014. Students will be admitted to exam rooms from 12.15 p.m onwards. Exam building, rooms, and row numbers will be posted at the YADYOK Building, South Campus on Thursday, September 4, 2014 after 6:00 p.m, and online at www.yadyok.boun.edu.tr. Exam results will be posted at the same places on Friday, September 12, 2014. You are required to show two official and current photo ID cards (ID card, Driver’s license, Passport, Boğaziçi University student ID card) at all of the exams. You may only use a black or blue pen during the exams. Sample exams and other information on exam rules may be found on the YADYOK website (www.yadyok.boun.edu.tr). English Preparatory classes will begin on Monday, September 22, 2014. Information on campuses and classrooms where classes will be held will be announced on Friday, September 19, 2014 on the YADYOK website.

Contact Information The School of Foreign Languages South Campus P.K. 2 Bebek - 34342 Istanbul Tel: 0212 359 4500 Email: hazirlik@boun.edu.tr http://www.yadyok.boun.edu.tr/

E-mail adress registered at Student Information and Regsitration System: All students will receive all information sent by the administrative and academic units of the University through the email adress provided at ÖBİKAS system. Therefore it is very importanat that you keep your email information up-to-date. You may change the saved e-mail adress at OBİKAS by following the steps below: 1.

Visit registration.boun.edu.tr.

2. Click on STUDENTS → ‘Student Information and enter your student ID number as your ‘User ID’ and enter the password given during university registration. 3. Click ‘Update E-mail’ . 4. Enter your email adress and press ‘Save ’.

3. Course Exemption To be exempt from Computer Engineering, Physics, Chemistry, and Molecular Biology Genetics courses offered to freshmen, students beginning an undergraduate program at Boğaziçi University may take course exemption exams offered by the relevant departments. These exams will take place on September 19, 2014, and students who wish to take them must have applied to the department offices given below prior to the exam date:

19 September 2014 Department of Computer Enginneering North Campus, ETA-A Block

Chemistry Department North Campus, Square Block, 3rd Floor Physics Department North Campus, Square Block, 3rd Floor Department of Molecular Biology and Genetics North Campus, North Park Building, 3rd floor

4. Course Registration Students who have completed university registration and are exempt from English Preparatory Class must register for courses by accessing the Student Information and Registration System (ÖBİKAS) at http://registration.boun.edu.tr/. For Students, who have completed university registration and will continue to English Preparatory classes, at YADYOK, the Office of the Registrar completes the academic registration.

Academic Advisor A faculty member is assigned by the department to the student as an academic advisor. Your academic advisor will assist you with course planning, registration, academic counseling and will be your principle point of contact for all academic issues. Creating the course schedule with your academic advisor will speed up the registration process. You have to send your academic program to the approval of your advisor. Online registration is completed after the approval of the academic advisor. The same procedure is used for course registration, add/drop and withdrawal. You can find the name of your academic advisor under www.registration.boun.edu.tr “General Services” “Advisor List”.

Student Information and Registration System (ÖBİKAS) ÖBİKAS system to students’ access for course registration will be opened on Monday, September 15, 2014 at 10:00 am and will be closed on Thursday, September 18, 2014 at 7:00 pm. 

Course registration is done online, by accessing the Student Information and Registration System (ÖBİKAS) at http://registration.boun.edu.tr/.

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Note that, for those students who are subject to tuition, access to ÖBİKAS system during the registration period can only be granted if financial obligations are met.

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Candidates who completed university registeration are given a username (student number) and password to access ÖBİKAS.

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To prepare your class schedule, go to ÖBİKAS, click on “Students” and select “Course List Preparation.”

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Students choose courses to be enrolled and send them to their academic advisor for approval.

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Academic registration is complete once your advisor has approved your schedule.

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Both the student and the academic advisor are responsible for completing the academic registration in accordance with academic rules and regulations and within the time period announced in academic calendar.

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Academic registration must be renewed every term.

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Students who have not completed their academic registration cannot benefit from studentship rights.

5. Dormitories Boğaziçi University offers accommodation services to nearly one-third of its registered students at dormitories located on its campuses.

5.1. General Information on Dormitories Boğaziçi University offers two types of accommodation; dormitory-style and apartment-style: Dormitory-style Accommodation (Men’s Dorm 1, North Dorm 1, North Dorm 2, Kilyos Dorm 2, and Zeynep-Ayşe Birkan Women’s Dorm) Living spaces in these dorms are arranged as rooms. The dorms have wireless Internet access, 24-hour hot water, phone lines, wood bunk bed frames, wardrobes, tables, chairs, bookcases, and refrigerators. There are communal showers and toilets on every floor. The Laundromat on the ground floor of the Zeynep-Ayşe Birkan Women’s Dorm (Women’s Dorm 1) is available to students during work hours, provided students do their laundry themselves for a fee. Apartment-style Accommodation (Uçaksavar Dorm, Kilyos Dorm 1, North Dorm 3, North Dorm 4, and Superdorm) Living spaces in these dorms are suite-style apartments that include a kitchen, a bathroom, and a toilet. The apartments have wireless Internet access, 24-hour hot water, phone lines, wood bunk bed frames, wardrobes, tables, chairs, bookcases, and refrigerators. Tokenoperated washing machines on the ground floor of the North Dorm 3 are available to students 24 hours a day, for a fee.

Name of the Dormitory

Capacity

Campus

Men’s Dorm 1

212

South Campus

Zeynep-Ayşe Birkan Women’s Dorm (Women’s dorm 1)

222

South Campus

North Dorm 1

446

North Campus

North Dorm 2

428

North Campus

North Dorm 3

550

North Campus

North Dorm 4

252

North Campus

Name of the Dormitory

Capacity

Campus

Uçaksavar Dorm

220

Uçaksavar Campus

Kilyos Dorm 1

384

Kilyos Sarıtepe Campus

Kilyos Dorm 2

360

Kilyos Sarıtepe Campus

Superdorm (private)

486

Uçaksavar Campus

Total:

3560

Boğaziçi University dorms are managed and monitored in accordance with the Bogaziçi University Student Dorm Regulations. Our dormitories are located within Bogaziçi University, and not affiliated with the Higher Education Credit and Dormitories Institution.

5.2. Dormitory Applications Students entering Boğaziçi University in 2014 can apply for a dormitory online at www.yurtlar.boun.edu.tr. Dormitory applications will begin on July 25th, 2014 and end on September 3, 2014 at 5:00 pm. Documents Required for Dormitory Applications in the Academic Year 2014-2015 (Documents must be dated within the past three months) 1. Photocopy of passport 2. Photocopy of residence permit 3. One photograph Superdorm Applications The Superdorm is located on the Uçaksavar Culture and Sports Facilities Campus. Applications must be made during pre-registration, directly and in person to the “Superdorm Management” situated on the Uçaksavar Campus. For detailed information, go to www.superdorm.info.

5.3. Evaluations of Applications Applications are evaluated by the Assessment Commission, and examined, evaluated, and ranked according to criteria generated by the Dormitories Commission and approved by the Rectorate. Places are assigned based on this ranking and in line with dormitory capacity.

5.4. Placements Students who are going to take English preparatory courses are assigned to Kilyos Dorms 1 and 2 on the Kilyos Campus. Students who pass the English Proficiency Exam and begin their undergraduate study without taking English preparatory courses; students who won a “dormitory scholarship” in line with their ranking in Turkey as noted in Article 98 of the ÖSYM Guidelines; and students whose disability rate is documented by a medical board report are assigned to dorms on the North Campus. Boğaziçi University has been implementing a dormitory policy for the past four years, and accordingly, all new students who apply for accommodation and are eligible to stay in a dorm are assigned a place before classes start.

Contact Information: Boğaziçi University Dorm Office North Dorm 4, 34342 Bebek, Istanbul Tel: +90 212 359 45 44 Email: yurtlar@boun.edu.tr

7. Orientation Program A three-day orientation program (in Turkish) will be held on September 23-24-25, 2014 for students who will begin their university education in the Academic Year 2014-2015. We would like to welcome our new students at Orientation, and introduce academic and social life, and the physical setting of Boğaziçi University. During Orientation, students will have the opportunity to learn about student clubs and activities through examples of certain club events, and about academic topics and English Preparatory courses through panels; they will also have the chance to meet other new Boğaziçi students at various social activities that will be organized. An orientation program( in English) for exchange/ erasmus students is on 12 September 2014, at 3:00 p.m, Albert Long Hall.

8. Residence Permit Application Procedures (While in Turkey) After receiving a student visa and entering Turkey via an international embarkation point using that visa, students should apply to Istanbul Police Headquarters Foreigners Department within 30 days upon arrival with the following documents (Office of

International Relations will help you with this process): a) Student Identification Letter from the Registrar’s Office, b) Valid and extended passport, c) Photocopy of the Passport, including the ID, Student Visa and last entry stamp page, d) Student visa, e) Health Insurance agreement copy, f) Residence permit booklet fee, (50 TL should be paid to district state office.) g) Application form, which should be printed after getting the online appointment. h) Additional documents that may be requested by the police

IMPORTANT NOTE Sometimes, you cannot select a date to make your appointment. This is because the Police Office has not opened the section yet, but will do it as soon as the previous month is full. Therefore, please check the website often. We kindly advise you to fill the form carefully, as you cannot cancel the appointment online. Appointments can only be cancelled at the Police Station.

STEPS: 1) Visit: https://e-randevu.iem.gov.tr/yabancilar/islem_sec.aspx 2) Select/Enter: New Appointment/First Name/Surname/Nation/FIRST APPLICATION (As 'purpose of the request') /YABANCILAR ŞUBE MÜDÜRLÜĞÜ (VATAN) (As 'Başvuru Yeri') 3) Choose your reason for application: Select STUDENTS 4) Select the date and time suitable for you 5) Complete 'Personal information' part. 6) Record all data at Print documents page. 8) Print the form *Click "Print all Documents" and Print Copy of 3 Page Documents With the A4 Sized Printer. ** If you don't get copy of this document at the moment, you can get it later by way of entering your reference number and personal information into Find Appointment/ Cancel section.

8.1 What To Do After Receiving a Residence Permit a) Students who receive their residence permit booklets from the police headquarters can learn their foreign ID number from https://tckimlik.nvi.gov.tr/YabanciKimlikNo/DogumYiliveIkametTezkereNoSorguMo dul.aspx Make an inquiry by entering your birth year (dogum yılı) and residence permit number (ikamet tezkere no) and the picture verification (resim dogrulama) by entering numbers/characters you see in the blanks. The inquiry results in an 11 digit number starting

with “99”. There is a possibility that the inquiry may not give you a number. In this case, please make sure that you enter the information right. If you could not get the number, please apply to International Relations Office to learn what to do. b) Extension of Residence Permits: If you already have a residence permit, you can apply for its extension from the Foreigners Department of district police stations within at most 15 days after your permit expires. c) The students should inform Foreign Departments of district Police Stations within 15 days if they graduate, cancel their registration, or take a leave of absence. d) Students should inform Foreign Departments of district Police Stations within 2 days if they change their living address in Istanbul. If a residence permit is lost, one should immediately apply for a new one.  Information regarding the students who have not registered, have graduated, have left the program on their own will or have taken leave of absence is sent to The Police Headquarters/Foreigners Unit every semester and the residence permits of these students are cancelled. Such students must leave Turkey within 15 days or apply to police headquarters for a new residence permit.  For a student who has taken a leave of absence and wants to re-enter Turkey for education purposes, a student visa is required for re-entering Turkey.  Please note that you will not be able to travel abroad until you obtain a valid residence permit.  Due to the fact that the police headquarters receives too many residence permit applications, the online system can issue appointments at a very late date. Therefore, we advise you to get your online appointment as soon as possible.  the Directorate of Security for Istanbul is located in Fatih.

Contact Information İstanbul İl Emniyet Müdürlüğü Yabancılar Şube Müdürlüğü A Blok Kat 1 Fatih/ İstanbul Office hours: Monday through Friday (except holidays) 08:30 a.m to 12:00 a.m 01:00 p.m to 5:00 p.m.

At the day of your appointment you need to go to the Directorate with all the necessary documents. ď ś We would like to remind you that applying or extending the residence permit is your responsibility and you should be aware of the rules and regulations. Please pay attention to these in order to avoid legal or financial problems that may occur in the future. ď ś Please note that after receiving the residence permit booklet, you should submit a copy to International Relations Office.

9. Health Insurance Starting in Fall 2014 Turkish authorities will ask for a proof of minimal health insurance coverage to issue student residence permits. There are 2 different ways to get a health insurance: a) Private companies b) Governmental Health Insurance ( GSS)

9.1. Private companies The minimal coverage requirements are announced as: Contracted Institutions

Non-contracted Institutions

Coverage

Limit of Coverage

Contribution Limit of Coverage

Contribution

In-patient Treatment

Unlimited

None

20,000TL

20%

Out-patient Diagnosis &Treatment

2,000 TL

40%

2,000TL

40%

Most basic health insurance policies will have this coverage. If you are bringing your own health insurance from your home country or if you have an insurance policy that you/your home institution bought outside of Turkey you should show written certification in Turkish that your coverage is sufficient. This document is required for your residence permit application. Currently there is only one way to get this certification:

1. If your insurance company has a local branch/agent operating in Turkey, they can provide you the certification letter in Turkish. Please check before coming to Turkey whether this applies to you. The certification should have the following statement: "İşbu poliçe 6/6/2014 tarih ve 9 sayılı İkamet İzni Taleplerinde Yaptırılacak Özel Sağlık Sigortalarına İlişkin Genelge'de belirlenen asgari teminat yapısını kapsamaktadır." which basically states that your insurance policy is in compliance with the minimal requirements of the mandate for obtaining residence permits in Turkey. If you cannot provide this certification you will need to buy health insurance while in Turkey from an insurance company that operates in Turkey and sells health insurance policies for non-Turkish citizens. Here is a list of insurance companies operating in Turkey.

9.2. Governmental Health Insurance (GSS) All international students can be insured by the Social Security Institution of Turkey according to law no #6111. If you prefer to get a governmental health insurance, registering for the health insurance in 3 steps: 

After online registration period ends, get your student identification letter from the Registrar’s Office.



Go to Social Security Office ( SGK in Turkish), Findikli branch with your student identification letter and passport; then apply for the governmental health insurance for students.

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A couple of days later, go to TC Ziraat Bank branch and present your foreign ID number for the activation process of your insurance.

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Please feel free to contact International Relations Office for your further questions.

10. Campus Maps

BÜ Office of the Registrar Genel İdare Binası 34342 Bebek, İstanbul Tel: 0212 3594408 E-posta: registr@boun.edu.tr www.registrar.boun.edu.tr

BÜ Directorate of Dormitories 4. Kuzey Yurdu 34342 Bebek, İstanbul Tel: 0212 359 45 44 E-posta: yurtlar@boun.edu.tr www.yurtlar.boun.edu.tr

BÜ School of Foreign Languages Güney Kampüs P.K.2 Bebek - 34342 İstanbul Tel: 0212 359 45 00 E-posta: hazirlik@boun.edu.tr www.yadyok.boun.edu.tr

BÜ Office of International Relations Güney Kampüs ÖFB Building - 34342 İstanbul Tel: 0212 359 74 21 E-posta: intloff@boun.edu.tr www.intl.boun.edu.tr