VIDEO: Defining a Scope of Work:Landscaping RFPs

frequency charts and getting caught up with the number of times that you’re doing certain operations. I typically encourage people to use performance standards and specifications versus frequencies” says Wetherald. Performance standards help contractors understand specific expectations as opposed to operations specifications. Frequency charts can still be useful to include but are not as vital as performance standards and specifications. “Everybody is always trying to get a good representation of what the things cost to meet a certain scope and a phrase I hear all the time from property managers and owners is ‘apples to apples’ and when you are evaluating a service contract rather than landscape or janitorial or anything that involves labor there is almost no way to ever get an apples to apples comparison unless you’re talking about total annual labor hours budgeted for whatever your project is” explains Wetherald. Understanding and contemplating the realistic expectations of a project aid in clear portrayal of an SOW. When property managers and owners understand and clarify their own expectations for a property it is much easier to relay those expectations in an SOW.

Best Practices

“In all cases you should have a pre bid meeting with all of the contractors that you would like to price the work to ensure that everybody is clear on what the level of expectation is at any given site” “Walk the site, discuss your expectations, and set clear goals” “Always allow enough time for your contractors to do proper takeoffs and evaluations to make sure that they have the right answer to your question” Clarity is equivalent to the success of an SOW. As explained by John Wetherald, setting clear expectations and specifications in an SOW is the most important part of defining a scope.

VIDEO: DEFINING A SCOPE OF WORK:LANDSCAPING REQUESTS FOR PROPOSALS

Having well-defined and detailed SOWs included in RFPs is incredibly helpful towards making expectations and standards clear. Join John Wetherald, Russell Landscape’s Director of Business Development as he explains SOWs and how to be successful when curating an SOW for your property’s RFP. Watch Now!

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