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Annual Thanksgiving Camp 2012
Camp V-Bar Thanksgiving Camp Leader’s Guide Southeast Louisiana Council, Boy Scouts of America P. O. Box 1146, Metairie, LA 70004 http://www.bsa-selacouncil.org
Dear Unit Leaders: Welcome to the 2012 camping season at Camp V-Bar. Throughout the years, we have continued to strive to fulfill our obligation of offering an excellent Thanksgiving Camp program for Scouts. We look forward to providing your Troop the program and quality service they deserve and for which Camp V-Bar is well known for. We hope this Leader’s Guide will be helpful to you and your troop in planning your Thanksgiving camping experience. Whether your Scouts are new to your Troop or experienced Eagle Scouts, we offer a program for all, including a first‐Year camper program, a traditional merit badge program, and a complete high adventure program for older Scouts and Ventures. 2011 we continued with improvements to the program. Last Thanksgiving Camp we added new merit badges and added the Chess and Checkers Tournament. This year we are striving for a fun academic setting that will allow your scouts to learn, grow and bring some knowledge home to the other scouts who could not attend Thanksgiving Camp. In order to prepare for your 2012 camping experience, please begin preparation now. The Leader’s Guide is designed to assist Scoutmasters and Senior Patrol Leaders in planning your Troop’s attendance at Camp V-Bar for Thanksgiving Camp. If you have question, or cannot find answers, feel free to contact the SELA Council Service Center directly. Thanksgiving Camp is designed to be the midpoint of your Troop’s camping year. Our dedicated staff will do everything in its power to make sure your stay with at Camp V-Bar creates memories that will last a lifetime. Let’s get to work and make V-Bar 2012 one for all to remember! On behalf of the Southeast Louisiana Council and the 2012 Camp V-Bar Thanksgiving Camp Staff, we look forward to seeing you this fall! Yours in Scouting, CHRIS TORRES
BRANDON M. QUEEN
DAVID PARKS
Chris Torres Brandon M. Queen David Parks Camp Director Program Director Camp Advisor
Table of Contents: 4 General Camp Operations and Additional Info 15
General Information Camp Location..................................................4 Camp Directors.................................................4 Camp Dates.......................................................4 Camp Fee Schedule...........................................4 Fees...................................................................4 Refunds.............................................................4 Check Request..................................................5 Camp Telephone...............................................5 Cellular Phones.................................................5 Dinning Hall......................................................5 Dietary Needs....................................................5
Trading Post.................................................... 15 Dress Code/Uniform....................................... 15 Rules for Adults.............................................. 15 Fishing............................................................ 16 Smoking.......................................................... 16 Fire Arms........................................................ 16 Taps................................................................. 17
Schedule and Prerequisites 5 Daily Schedule................................................ 6 Class Schedule................................................ 7 Schedule Overview......................................... 8 Prerequisites.................................................... 9 Saturday Schedule........................................... 10 Wednesday Schedule...................................... 10
Health and Safety Health Forms 17 Health and Safety............................................ 17 The Risk Zone................................................. 18 Annual Health & Medical Form................19-22
Getting Around Camp 23 Camp Map....................................................... 23 Class Locations............................................... 24
Check Lists Program Schedule
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COPE................................................................. 11 First Year Program........................................ 12-13 Free Time/Wise Time......................................... 14 Evening Programs.............................................. 14 Camp Fire Schedule........................................... 14
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Personal Equipment Checklist........................ 25 Troop Equipment Checklist............................ 26 Do Not Bring Checklist.................................. 27
Registration
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Individual Registration.................................... 28 Troop Registration.......................................... 29
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2012ThanksgivingCampLeader’sGuide
GENERAL CAMP INFORMATION Salmen Scout Reservation, Camp V Bar 27585 V Bar Road Perkinston, MS 39573
Southeast Louisiana Council, BSA 4200 S. I-10 Service Road West Metairie, LA 70001
Camp Office: 228-255-7336 Ranger Office: 228-255-1336
Council Offices: 504-889-0388 Council Fax: 504-889-1162 Toll Free 800-394-9410
CAMP DIRECTORS: Camp Director: Chris Torres - Email: chriswoodbadge@yahoo.com Program Director: Brandon M. Queen - Email: escout06@gmail.com Camp Advisor: David Parks – Email: dparks@bsamail.org CAMP DATES Saturday, November 17 (Check-in 8:00 a.m-11:45 a.m.) -Wednesday, November 21 (Check-out 9:00 a.m.-11:00 a.m.) CAMP FEE SCHEDULE Scout Fees $ 105 / Scout (Early Bird DEADLINE is October 25, 2012) $ 125 / Scout (Registration DEADLINE is November 14, 2012) Adult Fees $ 35 / Leader (Registration DEADLINE is November 14, 2012) • Each participating Troop receives 1 free adult leader for every 10 Scouts. Scout Late Fee $ 135 / Scout (Registration after November 14, 2012) Adult Late Fee $ 45 / Leader (Registration after November 14, 2012) FEES: Fees may be transferred from one Scout to another Scout with written permission from the Scoutmaster. REFUNDS: Refunds will be issued for camp fee with written notification from the Scoutmaster except for a $15.00 processing fee to cover costs incurred for that Scout prior to cancellation. A check request for any refund must include the Scout’s name, amount to be refunded, and the reason for the cancellation. This must be done no less than 7 days prior to their arrival at Camp. If one fails to request a refund within seven (7) days prior to arrival at camp, you will not receive a refund. Exceptions apply for medical reasons only (must have written doctor’s excuse). http://www.bsa-selacouncil.org
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CHECK REQUESTS: Any requests for refund must be made seven days prior to check-in at Camp, for the Scout’s, or the Troop’s, week at Camp. Upon check-in at Camp, the total fees owed and the amounts paid will be balanced and a check request completed at that time. CAMP TELEPHONE: There is a designated public telephone at camp for use by the Troop’s leadership. Scout campers must clear any personal use of the camp phone with Troop’s leadership and must be accompanied by an adult when using the camp phone. The public phone is located just outside the entrance to the Administration Building. Parents are encouraged to purchase disposable Long Distance Cards prior to their arrival for their sons to use while in camp. Incoming calls for Scouts will be accepted on the business phone, and a message will be relayed to the Troop Leader. The call back will be on the public telephone. The business/emergency phone CANNOT BE TIED UP FOR PERSONAL PHONE CALLS. CELLULAR PHONES: Cellular phone use by campers is prohibited. Scoutmasters are asked to confiscate cellular phones so that inadvertent phone calls to home do not prompt surprise visits from parents during the week. Scoutmasters can and should regulate all phone calls to home in order to avoid home sickness. DINING HALL Each Troop will eat at assigned tables, and will furnish a Table Waiter for each table to assist before, during, and after the meal. There is a ratio of 1 waiter per every 8 individuals. The table waiter should report to the Dining Hall 15 minutes prior to each meal. It is the responsibility of the Table Waiter to: (1) set his table, (2) refill drink pitchers during the meal, (3) wipe down tables and (4) sweep the area. It is important for unit leaders to assist the Dining Hall Staff by not allowing their Scouts to leave the Dining Hall until dismissed by the Dining Hall Steward. The Dining Hall Steward will dismiss the Table Waiters when they have completed their duties. Scout Leaders are expected to spread this responsibility among all boys attending Camp. It is a suggestion that your Troop’s first Table Waiter be an experienced Scout, to demonstrate the proper methods to your Scouts. Scouts are required to be in Class-A Uniform for the evening meals. DIETARY NEEDS The Dining Hall Staff serves well-balanced meals meeting Daily Dietary Nutrition Needs. If you have special medical or religious dietary needs, the Dining Hall Staff can accommodate your requests. We ask that you address those needs with the Chef (Josh Maille) prior to coming to Camp. He can be contacted at jmaille@its.nicholls.edu
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2012ThanksgivingCampLeader’sGuide
Daily Schedule Time Saturday Sunday Monday Tuesday Wednesday 6:00 Reveille 7:00 Assembly at Flag Pole (Waiters in Dining Hall @ 7 a. m.) 7:15 Breakfast in the Dining Hall 7:15SPL MEETING SPL MEETING SPL MEETING 8:00 8:30 Period 1 Period 1 Period 1 Check In / 10:00 Check out 10:15 - Campsite Set - Up Period 2 Period 2 Period 2 11:45 Lunch in Dining Hall ( Waiters to Dining Hall @ 11:45 a. m.) 12:00 12:45 Free Time Troop Time for 1:00 Camp Games Camp Games 1:10 - continued setup Chapel Service 1:30 1:45 Period 3 Period 3 Period 3 Period 3 3:15 3:30 Period 4 Period 4 Period 4 Period 4 5:00 5:00 - Troop Time/Free Troop Time/ Troop Time/ Troop Time/ Free Time 6:05 Time Free Time Free Time 6:15
Assembly at Flag Pole (Waiter to Dining Hall @ 6:15)
6:30
Dinner in Dining Hall
7:10 7:40
Troop Time
8:038:50
Opening Campfire
9:00 10:00
Movie Night & Troop Time
10:30
Troop Time
Troop Time
Troop Time
Polar Bear Swim Chess/Checkers & w/Patch & Night Sudoko Tournament & Climb Cobbler Cook - Off Dodge Ball & Troop Time
Troop Time
Closing Camp Fire Troop Recap Camp Fire
TAPS (LIGHTS OUT)
NOTES: *Please keep in mind that this schedule will not change, unless severe weather occurs. *If Changes are made, the rest of the program will continue as followed unless told other wise. *Senior Patrol Leaders and Leaders, please keep a copy of this schedule with you at all times. Or post it in your camp site. **Senior Patrol Leaders, you are to meet in the training center every morning for breakfast for your SPL meeting at 7:15 am. http://www.bsa-selacouncil.org
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CLASS SCHEDULE 2012 Morning Sessions Period # 1 8:30-10:00
Period # 2 10:15-11:45
Afternoon Sessions
Period # 3 1:45-3:15
Period # 4 3:30-5:00
Insect Study
Traffic Safety
Photography
Walter Blakesly (15)
Walter Blakesly (15)
(Brandon Queen) -‐ 15
(Chris Torres) -‐15
Space Exploration
Public Speaking
Archery
Nuclear Science
Chuck Watkins (15)
Brandon Queen (15)
(Richard Graubet/J Bilello) -‐ 12
Greg Espenan (15)
Finger Printing
Law
Chemistry
Collection
Alex Barnes (15)
Alex Barnes (15)
Chuck Watkins (15)
Walter Blakesly (15)
Chess
Wilderness Survival
Citizenship of Nation
Archery
Greg Espenan (15)
Chuck Watkins (15)
David Parks (15)
Jason Bilello (12)
Textile Art
Plant Science
Law
Crime Prevention
Pattie Davie (15)
Anthony Lajunie (15)
Judge Walt Lanier (15)
Alex Barnes (15)
Model Design
Energy
Pattie Davie (15)
Anthony Lajunie (15)
First Year Program First Year Program Glenn Gilyot
Glenn Gilyot
Plumbing
First Year Program
First Year Program
Glenn Gilyot
Glenn Gilyot
C.O.P.E. (Not a merit badge-‐just C.O.P.E opportunity. $15.00 additional fee. Must have at least 6 participants registered by 11/5/11 to conduct the course) -‐ 18
Some class sizes are limited due to facilities or other considerations. Early registration is the best way to ensure that Scouts get the classes they want. Camp administration may rearrange schedules to balance size if necessary. Merit badge pamphlets should be purchased prior to arriving at camp. There will be a limited # for sale in the Trading Post. Classes begin on Saturday afternoon beginning with periods 3 & 4 to allow additional time for merit badges that might require more time to complete. *(Please understand that this schedule is subject to change at any given time)
The First Year Program consist of these Merit Badges: First Aid, Emergency Preparedness, and Wilderness Survival. The program is designed to aid new scouts and help them learn the basic skills. We are also offering wilderness surviavl seperate from the First Year Program. All wilderness servival scouts will need the survial kit fournd on page on 26 http://www.bsa-selacouncil.org
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SCHEDULE OVERVIEW: Merit Badge and related activities at Camp V Bar are designed to fit into a three and ½ day schedule. Classes are held in two sessions in the morning with two more in the afternoon on Saturday, Sunday, Monday, and Tuesday. Scouts are encouraged to stay current and to use this extra time to make sure all requirements are met.
PREREQUISITES NEEDED: The class perquisites will be on another document in the guidebook. Please complete all prerequisites before coming to camp. Please have a signed note with the requirements you completed and the date you completed them. This note/blue card must be presented to the counselor before the course begins. (In order for the prerequisite to be honored, The Scoutmaster, Merit Badge Couselor and scout must sign and date the note.)
ADVANCEMENT IN CAMP: Advancement in Camp is the same as it is at home. To have a successful experience in the merit badge program at Thanksgiving Camp, your Scouts must actively participate in the program every day. Some merit badges can be completed during the camping session; however, others have requirements for observations, tests, record keeping, or time requirements that must be completed over an extended period. In these cases, complete all or as many as possible, of these requirements prior to camp. Make sure to review the comments and prerequisites of each merit badge prior to arriving at camp. See to it that your Scouts have reviewed the badges that they are attempting at Camp. See to it that they are familiar with the requirements, and the skills that are involved with each badge they are attempting. Make sure that they have completed any requirements that must be done before arriving in Camp. See to it that they have any proofs of completion from their counselor with them for work that has been finished prior to Camp. An “Incomplete Form”, indicating partial completion of requirements, will be given to Scouts unable to complete the full badge requirements while in Camp. Merit Badge Counselors are dedicated to making sure every willing Scout completes as much as possible. If there are any accommodations we can make to ensure a youth completes a merit badge or rank requirement, please let us know. Camp V Bar encourages the participation and assistance of adult leadership with the instruction of merit badges and activities.
FUNCTION OF THE TROOP AND PATROL METHOD IN CAMP: Camp V Bar strongly encourages the use of the Troop and Patrol method while at Camp. It will be the duty of the Senior Patrol Leader to attend the evening Senior Patrol Meetings and keep the Troop informed on what is happening around Camp. The Senior Patrol Leader is encouraged to conduct PLC meetings. If the Troop’s elected SPL is not at Camp, the Troop should elect or appoint a Senior Patrol Leader to act in his place for the week. The camp experience will bring Patrols together, especially for first-year Scouts. Units are encouraged to bring Troop and Patrol flags with them to Camp.
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2012ThanksgivingCampLeader’sGuide
Merit Badge Prerequisites
Insect Study: Req. 4. Do the following: A and B
Public Speaking: Req. 2 and 4. Wilderness Survival: Req. 5 Model Design: Req. 1 Citizenship in the Nation: Req. 2a-‐d, 3, Nuclear Science: Req. 3, 4, and 6 Crime Prevention: Req. 3, 5(done before and after),
Project COPE: - ages 14+ (adults included). Must be able to qualify for backcountry medical approval (high adventure).
Merit Badge Divisions
re in Parentheses. Remember that the only Directors way ayou can get credit for you your merit badge Ecology – (Anthony Lajunie) prerequisites is to have it signed by Communications (B.Q.) Insect Study counselor, your scoutmaster and yourself. Plant Science Public Speaking Make sure to Space Exploration Photography bring the note and your work (prerequisites) Chemistry Communications to camp. Energy You will not receice any credit without your Nuclear Science Trades (Chris Torres) work and Plumbing your note. NO EXCEPTIONS. Public Services – (Alex Barnes)
Law Crime Prevention Emergency Prep First Aid Finger Printing Hobbies – (Pattie Davies) Chess Collections Model Design & Building Textile Art Personal Development – (B.Q) Citizenship in Nation Wilderness Survival Traffic Safety http://www.bsa-selacouncil.org
This list is only a break down of what section each badge is in. Remember that the only way you can get credit fo prerequisites is to have it signed by your merit bad counselor, your scoutmaster and yourself. Make s bring the note and your work (prereqs) to camp.
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SATURDAY SCHEDULE GATES OPEN AT 8:00 a.m. Official Check-‐in time is between 8:30 a.m. and 11:30 a.m. It is imperative that these times be observed to facilitate the proper orientation and handling for your unit. TROOPS WILL NOT BE ALLOWED TO ENTER CAMPSITE BEFORE 8:00 a.m. We appreciate your observance of this policy. From the front gate your troop will head to their campsite, where they unload their gear and set up camp. At the Administration Office the (1) Troop Leader should “Be Prepared” to: 1. Turn in any final late registrations. 2. Review and revise the Merit Badge Schedule Requests. 3. Settle any unpaid registration and program fees. The Camp Health Officer will receive Scout medication and dispensing information. A Scout not having a Health Form WILL NOT be permitted to engage in physical activities until the Health Form is secured. No provisions are made for medical exams to be administered at camp. By 11:30 a.m. all vehicles should have been moved from campsites and into the parking lot in front of camp. 11:45 a.m. Waiters to the Dining Hall 12:00 p.m. Lunch in Dining Hall 12:45 p.m. SPL Meeting in Training Center 12:45-‐1:30 p.m. Continued setup time or Troop time 1:45-‐3:15 p.m. Class Period # 3 3:30-‐5:00 p.m. Class Period # 4 5:00-‐5:45 p.m. Troop Time/Free Time 6:00 p.m. Dinner in the Dining Hall 6:45-‐7:15 p.m. SPL/Leader Meeting in the Training Center 7:45-‐9:00 p.m. Opening Campfire 9:00-‐10:00 p.m. Troop Time 10:30 p.m. Lights Out (Taps)
WEDNESDAY SCHEDULE
Check-‐out time is between 9:00 a.m. and 11:00 a.m. on Wednesday. In the Campsites: 1. The Troop will pack up their Troop gear. 2. The Campsite must be policed for trash. Scouts always leave a campsite cleaner than they found it…take pride in leaving a clean camp. 3. All trash collected and left in the Campsite must be disposed of in the proper receptacle. At the Administration Office (1) Scout Leader should: 1. Pick-‐up and review complete Merit Badge cards for Scouts in your Troop. 2. Pick-‐up Scouts’ Health Forms & Scouts’ medication left with the Health Officer at Check-‐in. 7:45 am 9:00 am-‐
11:00 am
Breakfast in the Dining Hall Check-‐out (see above) Pick up your Troop’s completions and partials in the Administration building Have a Safe Trip Home! 10
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2012ThanksgivingCampLeader’sGuide
1. C.O.P.E (Pending as of 8/24/11) C.O.P.E., which stands for “Challenging Outdoor Personal Experience” has evolved into the BSA’s premier outdoor training experience which stresses team building and personal accomplishment. Our course has a multitude of low COPE activities which develop teams and individual leadership skills. These elements lead to a high element course which includes:
-‐ 13 elements: • “Cat Walk” • “Multi-‐Vine” • “Giant’s Swing” • “Flying Squirrel” • 500 ft. zip line. This course will be something that is NOT to be missed! There is a $15 fee associated with this program. C.O.P.E. will be held during the last 2 periods of every day. In order to participate in C.O.P.E. a scout must be at least 14 years of age before he arrives at camp.
Check out our exciting NEW C.O.P.E. video on YouTube.
Project COPE: - ages 14+ (adults included). Must be able to qualify for backcountry medical approval (high adventure).
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Beginner’s Luck Program Thanksgiving Camp’s Beginner’s Luck Program ensures that new scouts begin their journey the right way with a little luck to guide them through the Trail to Eagle. This new premier program will take new scouts through the requirements of tenderfoot through first class rank, while emphasizing the role of a patrol in the development of the scout in his journey. We give scouts the opportunity to complete a significant amount of the requirements of tenderfoot through first class rank and the chance to earn the first aid, wilderness survival and emergency preparedness merit badge. Beginner’s Luck is a comprehensive program that takes a lot of time and effort from our staff and the scouts in the program. The morning porting of this comprehensive program involves the teaching of requirements in tenderfoot through first class, while the evening portion will deal with first aid, wilderness survival and emergency preparedness merit badges. Our goal is to be able to work with the scouts, while giving them each individual attention. We will also foster a sense of leadership and responsibility through the development of patrols within the program. There will be a swim trip, which will cover the swimming requirements and an overnight camping trip in which the scouts will build their own shelter. This shelter shall qualify them for their final requirement of wilderness survival. Finally, the major goal of this program is to get these new scouts on the right track in beginning their journey on the Trail to Eagle through patrol based hands on skill development.
Wilderness survivals supply kit.
The wilderness survival kit is needed for both the Beginner’s Luck Program (First Year Program) and the YOU MUST HAVE THE Survival FOLLOWING UPPLIES to participate in this class. at Failure ring can the sucessfully items below may Seperate Wilderness MeritSBadge course. Please have all items campto sobyou complete the merit YOU MUST SUPPLIES to participate thisfor class. to result in either your badge. removal from the cHAVE lass oTHE r a vFOLLOWING ery uncomfortable night. This Kit is nineed First Failure Aid and bring the items below may result in either your removal the class or a very uncomfortable night. Wilderness. (Beginner’s Luck Program must bring this kit from as well.) 1. First Aid Kit Should include: 1. Gloves 2. 1 small and 1 large elastic bandage – Ace bandage would suffice 3. Band-‐Aids 4. 4 butterfly bandages 5. 3 knee/elbow bandages 6. 4 alcohol preps – bottle of hand sanitizer works well 7. Insect/sting relief spray 8. Anti-‐itch cream 9. Burn relief 10. Neosporin (antibiotic) 11. Tweezers http://www.bsa-selacouncil.org 12 2012ThanksgivingCampLeader’sGuide 12. Small Scissors 13. 1 mole skin patch (blister relief)
10. Neosporin (antibiotic) 11. Tweezers 12. Small Scissors 13. 1 mole skin patch (blister relief) 14. Roll of adhesive tape 15. Motrin 16. Tums 17. Chap stick 2. 1 Zip lock bag of dryer lint 3. Flint and Steel 4. Tarp – AT LEAST 4X8 – even large tarps can be compressed down. 5. 4 tent stakes 6. Foil emergency blanket 7. Heavy duty poncho 8. Survival Whistle 9. Signal Mirror 10. Compass 11. Small can of bug spray 12. Energy food 13. SUNSCREEN 14. KNIFE and small scissors 15. BACKPACK
Beginner’s Luck Daily Schedule: 8:30am – 11:45am: Morning requirements classes 1:15pm – 5:15pm: First Aid, Emergency Preparedness, and Wilderness Survival
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Free Time / Wise Time
At Thanksgiving camp each year we have an hours of free time before dinner. We as scouts like to use our free time wisely. During this time you can up catch on assignments from your classes during the day, or take the opportunity to earn an extra merit badge. Keep in mind that you may not finish the badge but you will have a chance to start it. We will announce our extra offered merit badges at camp. Chose your time wisely.
Evening Programs
Each year at Thanksgiving Camp, we have fun evening programs that allow scout and leaders to fellowship and become acquainted with other scouts. Below is a list of all of the Evening Programs for the week. We ask that you join us for these events. Saturday
Sunday
Monday
Tuesday
Opening Camp Fire (At Council Ring)
Polar Bear Swim w/Patch
Troop Cobbler Cook Off
Closing Camp Fire and Troop Skits
8:00 pm - 8:50 pm
8:00 pm – 8:30 pm
8:30 pm 9:00 pm
8:00 pm – 8:50 pm
Movie Night (DH) Troop Time / O.A. Night
Dodge Ball Mini / Tournament
Chess/checkers/Sudoku Tournament
Troop Camp Fire Week Recap
9:00 pm – 10:30 pm
8:45 pm – 10:00 pm
8:45 pm - 10:30 pm
9:00 pm – 10:30 pm
Camp Fire Schedule:
Opening: Opening campfire will start at 8:00 pm. I ask that all troops line up by the flagpole before going to the council ring. A staff member or designated leader will lead you into the council ring. Please be at the flagpole for 7:50 pm. Arrive at Flagpole: 7:50 pm Departure from Flagpole: 7:57 pm Closing: Closing campfire will start at 8:00 pm. For the opening Camp Fire, the skits will be done by the staff members. For the closing campfire, we will begin the campfire at 8:00 pm. A staff member or designated leader will lead you into the council ring. Please be at the flagpole for 7:50 pm. You must be in full Field Uniforms (Class A). Arrive at Flagpole: 7:50 pm Departure from Flagpole: 7:57 pm O. A. Night: O. A. members are welcome the the Ice Cream Social following Opening Campfire in Scoutmaster Lounge.Please wear your O. A. Sash if attending the Social. Following the Ice Cream Social the Chilantakoba Lodge will hosting the movie night in the Dining Hall. (All Scouts and Leaders are welcome the attend the movie night!) Please be on time and prepared!!
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GENERAL CAMP OPERATIONS INFORMATION TRADING POST: Camp V-‐Bar maintains a well stocked Trading Post and Concession Stand to serve you in making your stay more enjoyable. There is a full complement of snacks and Scouting items such as patches, handicraft kits, and camping gear to enhance your Scout’s camp experience. Daily hours will be posted. Scouts will need spending
money to purchase items at the Trading Post. We ask that you bring small bills (1’s and 5’s)
and quarters if possible.
UNIFORMS: The official Scout Uniform is necessary for wear at Camp. Scouts and Leaders will wear the complete “Class A” uniform for evening meals and closing campfire. Scouts “Class B” uniform is worn at both the Morning Assembly and Lunch Assembly. (NOTE: PLEASE HAVE FULL FIELD UNIFORMS, NOT JEANS, JOGGING PANTS OR ANY OTHER TYPE OF CLOTHING OTHER THAN THE BOY SCOUT UNIFORM!) TENTS: In order to keep costs of Camp the lowest in the area, troops must provide all of their own tents and dining fly. SHOWERS: Each Troop is issued a shower key, which allows access to the two (2) shower houses on Camp. The key is ONLY to be used by adult leadership. The adult should develop a shower schedule with their Troop. The adult leadership is to accompany the Troop to the shower house and remain with the Troop until completed. Each shower is a private stall with wet and dry areas. There are two leader showers with flushing toilets. It is the Troop’s responsibility to keep the showers clean. If you need assistance while at Camp, contact the Camp Administration. Complete guidelines of Camp shower usage will be outlined at the Saturday SPL/Leaders’ Orientation at Camp.
RULES: FOR SCOUTS & ADULTS THE OUTDOOR CODE: All Campers are asked to live by the Outdoor Code. Please don’t cut down, or damage, in any way, live trees. They will become infected. Make sure any open fires are in the properly designated fire area. Please be sure that your Scouts know and understand the importance of caring for Nature as well as camp property. The Outdoor Code As an American, I will do my best to Be clean in my outdoor manners, Be careful with fire, Be considerate in the outdoors, and Be conservation-‐minded. A SCOUT IS CLEAN: You are expected to keep your campsite, latrine, shower facility, and washstand clean. If you need any special maintenance or if you need toilet paper, please report it immediately to Camp Administration. We appreciate your cooperation. (Leave No Trace)
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FISHING: Because of the large range of bank area near the lake, and no supervision except in the Waterfront Area, fishing will be allowed only under the “Buddy System.” Salmen Scout Reservation maintains a policy of “catch and release” so all can enjoy the fishing. Scouts are encouraged to enjoy the Joe Domino Fishing Pier. All Scouts and Scouters who wish to do some fishing during their stay in camp will be required to obtain a Salmen Scout Reservation Fishing License. Fishing licenses may be obtained from the Camp Administration Office at no charge. Individuals will be able to obtain their license on Saturday or any day during the week. FIREARMS, AMMUNITION, BOWS, ARROWS, AND WEAPONS: Personal rifles, firearms, ammunition, bows, arrows, and other weapons are NOT ALLOWED in camp. Only those supplied by the camp are permitted, and only in the designated area. Any exceptions MUST be arranged prior to arriving in camp with the Camp Director. ALCOHOL, ILLEGAL DRUGS, AND/OR STIMULANTS: The use of alcohol, illegal drugs, and/or stimulants on Boy Scout property has long been prohibited. This
policy will be strictly enforced for all those who use our camp facility. We will enforce all local, state, and federal laws in these matters.
SMOKING OR USE OF TOBACCO PRODUCTS IN CAMP: National Scouting policies prohibit anyone under the age of 18 to smoke, or use tobacco products. Leaders who smoke must do so out-‐of-‐sight of youth. Proper “field stripping” and disposal of butts should be done in proper receptacles. National standards require every scout camp to have a designated smoking area. V-‐Bar’s designated smoking area is the porch of the Scoutmaster’s Lounge. FIRE AND EMERGENCY ALARMS: The fire and emergency alarm system will be explained in detail at the meeting of unit leaders and SPL’s scheduled for Saturday evening. Scouts should not remove any fire fighting equipment, or fight any fire themselves. A fire barrel and fire buckets will be provided in each campsite for Troop use. A Troop should follow the procedures in the Unit Fireguard Chart plan. LIQUID AND L.P. FUEL: All liquid fuels should be checked in with at the Administration Building upon arrival in camp. The use of liquid fuels (kerosene, gasoline, Coleman fuel, diesel, etc…) and liquid fuel equipment in camp is guarded because of hazards involved in storage, handling, filling, and lighting of such equipment. Fuel can be retrieved each morning to fill lanterns and stoves, and then returned to the storage area. Under no circumstances shall flames of any kind be carried into or used in tents. Empty liquid petroleum cylinders should be returned home. They can explode when heated, and, therefore, must never be put in fireplaces or trashcans. For safety reasons, boys must not be involved in the handling of or the lighting of stoves and/or lanterns. Propane is recommended. PETS: NO PETS of any type are allowed in camp. NO EXCEPTIONS!!! FIREWORKS: NO FIREWORKS are allowed at Camp V-‐Bar unless done by an authorized, bonded user for arena show purposes. Personal usage is not allowed. NO EXCEPTIONS!!!
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TAPS/QUIET HOURS: Taps occurs at 10:30 p.m. All campers are expected to be in their campsites by that time. Unit activities such as night hikes, astronomy, etc…would constitute an exception. Reveille is 6:00 a.m. LASER POINTERS: Laser pointers are not allowed at Camp. KITCHEN: The kitchen area is off limits for all except Dining Hall personnel. If anything is needed from the kitchen, please ask the Camp Administration. HEALTH & SAFETY The Health Lodge is staffed 24 hours a day by persons trained to handle minor accidents or illness. All injuries, regardless of the extent, must be reported to and treated at the Health Lodge. Special arrangements for the treatment of more serious cases have been made with Hancock Medical Center in Bay St. Louis. In the event such treatment is required, the camper’s parents will be notified by telephone giving the nature of the emergency, and their desires concerning further treatment will be followed. If the parents of any Scout will not be home during the time he is in camp, please find out where they can be reached and note this information on the Scout’s medical form. The Boy Scouts of America recommends that all youth and adult members have annual medical evaluations by a certified and licensed health-care provider. In an effort to provide better care to those who may become ill or injured and to provide youth members and adult leaders a better understanding of their own physical capabilities, the Boy Scouts of America has established minimum standards for providing medical information prior to participating in various activities. Those standards are offered at the end of this guidebook in a threepart medical form. Note that unit leaders must always protect the privacy of unit participants by protecting their medical information. The Annual Health and Medical record is to be completed for participants and parents or guardians and kept on file for easy reference. It is to be completed and signed by a certified and licensed health-care provider— physician (MD, DO), nurse practitioner, or physician’s assistant as appropriate for your state every 12 months. The medical forms are available at the Council Service Center at no charge or you can make your own copies from the sample enclosed in the Appendix. At the medical screening given each camper and leader, upon his arrival, the camp reserves the right to refuse admittance or involvement in any activity to any individual who, in the opinion of the examining person and the Camp Director, has developed any physical or medical situation which could present a hazard to the individual or other individuals. All out-of-council Troops attending Thanksgiving camp at Camp V-Bar must have a copy of their Medical/ Accident Policy or provide proof of individual coverage to submit to the Camp Staff upon arrival. THERE WILL BE NO EXCEPTIONS. If your Troop DOES NOT have Medical/Accident coverage, please contact the Camp Director (or) your District Executive 30 days prior to camp. Southeast Louisiana Council troops are covered by Accident Insurance purchased by the council.
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THE RISK ZONE “The Risk Zone” is a state of physical and mental fatigue that is a major cause of highway crash fatalities. As a leader it is your challenge to do all that you can to keep Scouts safe, both at Camp and while traveling to and from Salmen Scout Reservation. Take the Driver’s Pledge and get a good night’s sleep the night before you come to Camp and on your last night at Camp. The Driver’s Pledge is a commitment to plan ahead and avoid killer fatigue. A special training session on “The Risk Zone” will be offered each week during Thanksgiving camp for all drivers – youth and adult.
Camp V-Bar Driver’s Pledge I WILL NOT DRIVE WHEN I FEEL FATIGUED. I realize that when I am fatigued, I process information slower and less accurately, and this impairs my ability to react in time to avoid accidents. I WILL GET A GOOD NIGHT’S SLEEP before I drive to camp – and my last night at camp. I WILL MAKE TRAVEL PLANS that take into account my personal biological clock and I will only drive while alert.
DIRECTIONS TO SALMEN SCOUT RESERVATION FROM NEW ORLEANS Travel East on Interstate 10 from Slidell approximately 20.2 miles from the intersection of I-10 and I-59 and exit at Mississippi Exit # 13. Then proceed North on Mississippi Highway 603 approximately 14.6 miles. This will place you 1.0 mile past the Victory Baptist Church where you will turn right onto Standard Dedeaux Rd. You will see a Salmen Scout Reservation Sign. From this turn “when going to Camp - Stay Left” you will proceed approximately 2.1 miles passing the “Halfway Grocery” and come to a fork in the road with a Brick house near this fork. Turn Left and proceed approximately 1.7 miles to a 3 way stop sign again stay left and proceed 0.5 miles to the Entrance of Salmen Scout Reservation which will be on your left.
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CAMP V-‐BAR MAP
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Location and Counselors
Class Location Schedule and Counselors Class Location Schedule and Counselors 1st Period Insect Study Space Exploration Finger Printing Chess Textile First Year Program
Locations Training Center Front Field Handicraft Scoutcraft Dining Hall Porch Pathfinder
Counselors Walter Blakesly Chuck Watkins Alex Barnes Greg Espenan Pattie Davie Glenn Gilyot
2nd Period Traffic Saftey Public Speaking Law Wilderness Survival Model Design First Year Program
Locations Training Center O. A. Porch Handicraft Scoutcraft Handicraft Pathfinder
Counselors Walter Blakesly Brandon Queen Walt Lanier Chuch Watkins Pattie Davie Glenn Gilyot
3rd Period Chemistry Archery Photography Citiz. in Nation Law First Year Program
Locations Training Center Archery Range Training Center Porch Scoutcraft Handicraft Pathfingder
Counselors Chuck Watkins Jason Bilello Brandon Queen David Parks Walt Lanier Glenn Gilyot
4th Period Nuclear Science Collections Plumbing Archery Crime Prevention First Year Program
Locations Training Center Dinng Hall Compound Archery Range Handicraft Pathfinder
Counselors Greg Espenan Walter Blakesly Chris Torres Jason Bilello Alex Barnes Glenn Gilyot
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PERSONAL EQUIPMENT CHECKLIST Individual Scout Equipment □ Signed Medical Report Form □ Scout Uniform and Belt □ Socks and Scout Socks (4 or 5 pair) □ Pants/Jeans and Scout Pants □ T-Shirt □ Jacket or Coat □ 3 or 4 Scout T-shirts (no tank tops) □ Shoes (closed toe) or Hiking Boots □ Cap or Hat □ Underwear □ Pajamas or sleeping clothes □ Sleeping Bag or 2 blankets & sheet □ Pillow □ Personal First Aid Kit □ Poncho or Rain jacket □ Towels & washcloth □ Soap and Shampoo □ Toothbrush & Toothpaste □ Comb, Brush, & Mirror □ Flashlight & Extra Batteries □ Pocket Knife & “Totin Chip” □ Insect Repellent (non-aerosol) □ Sun Screen □ Boy Scout Handbook □ Water Bottle or Canteen & Cup □ Spiral Notebooks □ Pen or Pencils □ Completed Merit Badge Work □ Spending Money (1’s, 5’s & quarters please) □ PREPAID TELEPHONE CALLING CARD Don’t Bring: Personal electronic items such as radios, CD players, iPod’s, TV’s, electronic games, cell phones Fireworks Sheath or hunting knives
OPTIONAL: □ Writing Material □ Backpack □ Fishing Rod & Tackle □ Camera & Film □ Bible or Prayer Book □ Work Gloves □ Dirty Clothes Bag □ Combination Lock □ Mosquito Netting □ Watch
Pets Personal firearms & ammunition Jewelry or other expensive items Personal bows & arrows
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TROOP EQUIPMENT CHECKLIST □ Patrol Flags □ Lanterns (propane is best) □ Matches/Lighters □ Dining Fly(s), poles, & stakes □ Rope □ Tents, poles & stakes □ Hammers & other hand tools □ 5 Gallon Water Jugs □ Ice Chests □ Trash Bags □ Lockable Storage Container □ Troop First Aid Kit □ Compass □ Shovels, Rakes, Hoes, Bow saws □ Rolls of Surveyor’s marking tape □ Lawn chairs □ Dutch oven and other cooking and cleanup gear (gear as needed for Cobbler and chili Cook-off)
Campsite entrance/gateway materials: □ Troop Sign (should include Troop number) □ Troop Flag □ U.S. Flag □ Twine & poles for lashing Bulletin Board: □ Bulletin Board (Provided in campsite) □ Camp Roster □ Troop Duty Roster □ Scout Schedules □ Emergency Procedures □ Push pins, etc. for bulletin board Paperwork: □ Troop Advancement Records □ Troop Leaders Guide Book □ Medical Forms
Do not forget to bring items such as thumbtacks, duck tape, vice grips, sharpening stone & oil. Troops can buy ice at camp to put in your 5-gallon water jugs. Tickets are sold at the Trading Post for $1.00 per bag. They may be redeemed and ice picked up at the Dining Hall.
Wilderness Survival Supply Kit.
The wilderness survival kit is needed for both the Beginner’s Luck (First Year Program) and the Seperate Wilderness Survival Merit Badge course. Please have all items at camp so you can sucessfully complete the merit badge. YOU MUST HAVE THE FOLLOWING SUPPLIES to participate in this class. Failure to bring the items below may result in either your removal from the class or a very uncomfortable night. Part I. First Aid Kit Should include: a. Gloves b. 1 small and 1 large elastic bandage – Ace bandage would suffice c. Bandaids d. 4 butterfly bandages Part II. The Basics: Should include: 2. 1 Zip lock bag of dryer lint 3. Flint and Steel 4. Tarp – AT LEAST 4X8 – even large tarps can be compressed
e. 3 knee/elbow bandages f. 4 alcohol preps – bottle of hand sanitizer works well g. Insect/sting relief spray h. Anti-itch cream i. Burn relief j. Neosporin(antibiotic) k. Tweezers
5. 6. 7. 8. 9.
down. 4 tent stakes Foil emergency blanket Heavy duty poncho Survival Whistle Signal Mirror
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l. Small Scissors m. 1 mole skin patch (blister relief) n. Roll of adhesive tape o. Motrin p. Tums q. Chapstick
10. Compass 11. Small can of bug spray 12. Energy food 13. SUNSCREEN 14. KNIFE and small scissors 15. BACKPACK 2012ThanksgivingCampLeader’sGuide
DO NOT BRING CHECKLIST □ Cell Phones □ Sheath knives/Weapons □ Fire Works □ Alcohol beverages
□ iPads □ Fire Arms □ Laser pointers □ Open Toed Shoes
IPods/Mp3 Players:
If you have valuable items that you do not want stolen or damaged, please do not bring these items to camp. You are allowed to bring your mp3 players to camp. Only on one condition, you are responsible for it and you are only to use them in your tents at night and leave them in your tents during the day. If you are caught playing your mp3 player during class, they will be confiscated until the end of camp.
Cellular Phones:
Scouts are prohibited cell phone use. You are not allowed to have your cell phone on campgrounds for any purpose. If you need to use a phone, you are to report to the Administration building to use the phone. If your call is long distance, please bring a long distance calling card. If any scout is caught with their cell phones, any counselor or leader will confiscate your phone until the end of camp. (NO EXCEPTIONS)
Sheath Knives/Weapons:
If any scout is caught with any time of weapon or sheath knife, that scout will lose all rights to having a knife and be asked to leave camp. (Note to Scoutmasters: Please check with your scouts before leaving home. We are striving for a safe environment at camp.)
Fire Arms/Fire Works/and Alcohol Beverages:
If any scout or adult leader has possession of any of these items will be removed from camp with no refund. These items are not allowed at camp and will not be tolerated what so ever. Please do not bring these items to camp.
Laser Pointers:
Laser pointers are not allowed at camp and not to be pointed at anyone’s eyes. If caught with a laser, it will be confiscated and possibly not returned to the scout. Please leave any lasers at home.
Open Toed Shoes:
Open Toed shoes are forbidden at Camp V-Bar. To prevent any foot injuries, please where closed toed shoes.
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Thanksgiving Camp Individual Scout Registration Form
(Please complete one form for each Scout attending) Scout’s Name _____________________________ Troop District ____________ Address ________________________________ City ______________________ Zip ______ Your Phone Emergency Contact Name ___________________________________ Your EMAIL Emergency Contact Phone___________________________________ Check all that apply: Total Fees Submitted 1st Period
Cost $105.00 $125.00 $15.00 $15.00 $5.00
Type of Fee Early Bird Registration Fee Registration Fee Rifle Program Fee C.O.P.E. Program Fee
$
Comments Paid by October 25, 2012 Paid after November 14, 2012
Merit Badge Selections (First Choice) 2nd Period
3rd Period
4th Period
Merit Badge Selections (Second Choice) 1st Period
2nd Period
3rd Period
4th Period
Cut off and Give this portion to Scout _______________________________________________as his copy. Morning Sessions Period # 1 Period # 2 8:30-10:00 10:15-11:45 Insect Study Traffic Saftey
Afternoon Sessions
Period # 3 1:45-3:15 Photography
Period # 4 3:30-5:00 Nuclear Science Plumbing
Space Exploration
Public Speaking
Archery (must purchase arrow kit in Trading Post)
Finger Printing
Law
Chemistry
Chess
Wilderness Survival
Citizenship of the Nation
Archery (must purchase arrow kit in Trading Post) Crime Prevention
Textile
Plant Science
Law
Collections
Model Design and Building
Energy
First Year Program
First Year Program
First Year Program
First Year Program
C.O.P.E. - pending (Not a merit badge-just C.O.P.E opportunity. $15.00 additional fee. Must have at least 6 participants registered by 11/5/11 to conduct the course) Some class sizes are limited due to facilities or other considerations. Early registration is the best way to ensure that Scouts get the classes they want. Camp administration may rearrange schedules to balance size if necessary. Merit badge pamphlets should be purchased prior to arriving at camp. There will be a limited # for sale in the Trading Post. Classes begin on Saturday afternoon beginning with periods 3 & 4 to allow additional time for merit badges that might require more time to complete. **Please be advised that the schedule may change depending on participation and counselors. Please have a second choice of merit badges selected. Be Prepared!
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2011 THANKSGIVING CAMP TROOP REGISTRATION
Troop #: __________ Unit leader: __________________________________________________ (Print in full) Last First Middle
Council: _____Southeast Louisiana ______ Istrouma _____Pine Burr _______ Other:_____________________ District: ________________ EMAIL Unit Leader Daytime Phone # __________________
1
APPLICATIONS MUST BE ACCOMPANIED BY INDIVIDUAL THANKSGIVING CAMP
Total number of boys to attend Thanksgiving Camp EARLY REGISTRATION (on or before October 25, 2012)
2 3 4 5 6 7 8 9 10
11
12
Total number of boys to attend Thanksgiving Camp LATE REGISTRATION (AFTER November 14, 2012) T-‐Shirt -‐ Large (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ Small (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ Medium (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ Large (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ X-‐Large (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ XX-‐Large (Must be pre-‐ordered by October 25, 2012) T-‐Shirt -‐ XXX-‐Large (Must be pre-‐ordered by October 25, 2012) PAID Total number of ADULTS to attend Thanksgiving Camp (1 adult free for the every 10 paid Scouts) Names:______________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ FREE Total number of ADULTS to attend Thanksgiving Camp (1 adult free for the every 10 paid Scouts) Names: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ TOTAL (Total of lines 1 thru 10)
Quantity
@ $105.00 @ $125.00 @ $12.00 @ $12.00 @ $12.00 @ $12.00 @ $12.00 @ $15.00 @ $15.00 @ $35.00
$ $ $ $ $ $ $ $ $ $
@ FREE $ FREE
TOTAL
$
Troops will be assigned to their campsites based on the campsite capacity. This will allow each Troop to have the most comfortable accommodations possible. Please check your first & second choices here and we will try to accommodate: st nd Mark 1 and 2 Choice for Camp V-‐Bar Troopsites (Campsite capacity is in parentheses next to each site name) Cherokee (24)__________ Apache (24)__________ Comanche (24)__________ Houma (24)_________ Mohawk (32)__________ Sioux (24)__________ Old Chickasaw (24)______ Fox (24)___________ Natchez (32)__________ Arapaho (24)__________ Choctaw (24)__________ IndianHead (32)_______
RETURN THIS COMPLETED FORM WITH THANKSGIVING CAMP SCOUT APPLICATIONS TO:
COUNCIL SERVICES, SOUTHEAST LOUISIANA COUNCIL 4200 S. I-‐10 Service Rd. W., Suite 101, METAIRIE, LA 70001 19
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NOTES: ______________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ Please rememeber that all senior patrol leaders are to report to the Training Center every morning for thier SPL Meeting. Time: 7:15 am to 8:00 am
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