British Baseball An Extraordinary General Meeting of the British Baseball Federation
INFORMATION PACK
British Baseball Federation
© 2022 British Baseball Federation. All Rights Reserved
British Baseball
EGM • 31 January 2022
Extraordinary General Meeting Monday 31 January 2022 at 20:00 Venue: Online via Zoom – joining details to be supplied
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British Baseball
EGM • 31 January 2022
Agenda 1. EGM Welcome, Registration and Voting Explanation (Chair – Tom Thornhill)
20:00 – 20:15
2. Presentation and Approval of 2022 Budget (Chris Deacon)
20:15 – 20:45
3. Constitutional Amendments
20:45 – 21:00
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British Baseball
EGM • 31 January 2022
VOTING MEMBERS Affiliated Clubs
Senior Votes
1
Aberdeen Thistles
1
Youth Votes
1
2
Belles Baseball
1
1
3
Bournemouth
2
2
4
Bracknell
1
5
Brighton
2
6
Bristol
5
5
7
Cambridge
2
2
8 9
Cardiff Cornish Claycutters
1 1
1 1
10
Croydon
1
1
11
East London Latin Boys
2
2
12
Essex Arrows
3
3
13
Essex Redbacks
2
1
3
14
Guildford
3
1
4
15
Hadlow Hurricanes
1
1
16
Herts
5
4
9
17
Kent Bucs
2
1
3
18
Kent Mariners
1
1
19
Legends Baseball
2
2
20
London Mets
9
21
London Sports
22
Long Eaton
23
LYBL
24
Manchester
2
2
25
Milton Keynes
1
1
26
Norwich
1
1
27
Oxford
1
1
28
RBI Wales
29
Rebeldes
1
1
30
Richmond
3
3
31
Sheffield Bruins
1
1
32
South Coast
1
1
33
Taunton
1
1
34
Tonbridge
2
2
35
Vetra
1
1
36 37
WB-UK Nomads Weston
1 1
1 1
1 1
3
3
12
5
5
1
1 5
1
4
Total
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British Baseball
EGM • 31 January 2022
VOTING MEMBERS
37
Senior Votes 64
Affiliated Clubs
Youth Votes 23
Total 87
Life Members 38
Margaret Borley
1
39
Kevin Macadam
1
Associations 40
Umpires Association
1
41
British University Baseball Association
1
42
Women's Baseball UK (WB-UK)
1 Total
Total Affiliated Clubs
37
Total Life Members
2
Total Associations
3
Total Voting Members
42
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British Baseball
EGM • 31 January 2022
THE APPROVAL AND ADOPTION OF THE 2022 BUDGET AND FEES To adopt one of the two budgets as presented and to approve the associated fee structure Option 1 – using £4,935 reserves (Board recommended) Senior team Women’s team Youth team
£250 £150 £125
Option 2 – using no reserves Senior team Women’s team Youth team
£330 £200 £150
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British Baseball
EGM • 31 January 2022
2022 Budget – Option 1 (£4,935 reserves used) INCOME
2022
2021 (for reference)
Affiliated club fees Seniors Women Youth Little League
£
Development Coach Umpire
13,250 750 2,250 270
£
7,650 525 2,550 330
2,000 2,000
3,060 1,245
-
1,731 1,287
20,520
18,378
Insurance Club Individual Umpires Little League
5,544 2,830 270
4,726 2,173 2,180 330
Championships Venues Officials Trophies Balls
3,250 3,200 900 400
1,500 400 1,000 900
300 300 300 1,500 500 1,061
300 500 500 300 1,731 1,838 -
Donations Other TOTAL INCOME
Insurance Club Individual
EXPENDITURES
Other Website costs National Teams International affiliations Bank charges Scoring platform Communications Bad debt write-off Historical pledge to WB-UK £3,000 – remaining balance* Women's fee reinvestment (historical agreement) Coach development Officials development AGM/Board costs
600
TOTAL EXPENDITURES
2,000 2,000 500
-
25,455
18,378
Surplus/(deficit)
(4,935)
Reserves 30 Sep 21
31,889
Forecast future reserves
26,954
* £1,939 spent in 2020 (see Nov 21 AGM pack – Women’s baseball set up)
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Seniors Women Youth Trophies
PPE & Other
British Baseball
EGM • 31 January 2022
2022 Budget – Option 2 (no reserves used) INCOME
2022
2021 (for reference)
Affiliated club fees Seniors Women Youth Little League
£
Development Coach Umpire
17,490 1,000 2,700 270
£
7,650 525 2,550 330
2,000 2,000
3,060 1,245
-
1,731 1,287
25,460
18,378
Insurance Club Individual Umpires Little League
5,544 2,830 270
4,726 2,173 2,180 330
Championships Venues Officials Trophies Balls
3,250 3,200 900 400
1,500 400 1,000 900
300 300 300 1,500 500 1,061
300 500 500 300 1,731 1,838 -
Donations Other TOTAL INCOME
Insurance Club Individual
EXPENDITURES
Other Website costs National Teams International affiliations Bank charges Scoring platform Communications Bad debt write-off Historical pledge to WB-UK £3,000 – remaining balance* Women's fee reinvestment (historical agreement) Coach development Officials development AGM/Board costs
600
TOTAL EXPENDITURES
2,000 2,000 500
-
25,455
18,378
Surplus/(deficit)
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Reserves 30 Sep 21
31,889
Forecast future reserves
31,894
* £1,939 spent in 2020 (see Nov 21 AGM pack – Women’s baseball set up)
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Seniors Women Youth Trophies
PPE & Other
British Baseball
EGM • 31 January 2022
RESOLUTIONS FOR MODIFICATIONS TO THE BBF CONSTITUTION The resolutions considered at this EGM shall each be separately voted upon. Each resolution shall be voted by a Member as ‘Yes’, ‘No’ or ‘Abstain’. For a resolution to be approved, the number of ‘Yes’ votes must exceed the total of ‘No’ and ‘Abstain’ votes that are cast.
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British Baseball
EGM • 31 January 2022
Resolution 1 The BBF Constitution (version 27 Nov 21) contains a ‘Background’ section before the defined articles as follows: Background: The British Baseball Federation is the National Governing Body (NGB) of baseball in Great Britain. It oversees the sport of baseball, e.g., (but not limited to) organising senior and youth baseball leagues, national competitions, sets rules and policies, and is responsible for our National Team Programme (GB Baseball). Everyone (board members, volunteers, officials, players and participants) involved with the BBF are required to adhere to our rules, guidelines, policies, procedures and constitution. This section shall be removed from the document.
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British Baseball
EGM • 31 January 2022
Resolution 2 Article 4.6 of the BBF Constitution (version 27 Nov 21) in respect of the Participants representation at General Meetings: Only Participants associated with an Affiliated Clubs’ shall represent their Affiliated Club at General Meetings. Article 4.6 shall be modified to state the following: Only Participants associated with an Affiliated Club shall represent their Affiliated Club at General Meetings.
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British Baseball
EGM • 31 January 2022
Resolution 3 Article 5.3 and its related Note 5 of the BBF Constitution (version 27 Nov 21) in respect of the composition of the BBF Board currently states: The Board shall consist of up to thirteen (13)5 Officials: 5.3.1. President 5.3.2. Secretary 5.3.3. Treasurer 5.3.4. Development Official 5.3.5. National Teams Programme Official 5.3.6. Officials Commissioner 5.3.7. Coaches Commissioner 5.3.8. Northern Senior Affiliated Clubs League Commissioner (5) 5.3.9. Southern Senior Affiliated Clubs League Commissioner 5.3.10. Southern Youth Affiliated Clubs League Commissioner 5.3.11. Southern Youth Affiliated Clubs Assistant League Commissioner (5) 5.3.12. Northern Youth Affiliated Clubs Assistant League Commissioner (5) This was revised to 10 Board members as there is no longer a Northern Senior Affiliated Clubs League Commissioner (as there is no Northern League affiliated with the BBF), Northern Youth Affiliated Clubs Assistant League Commissioner, Southern Youth Affiliated Clubs Assistant League Commissioner. 5
Article 5.3 shall be modified to state the following and Note 5 removed: The Board shall consist of up to nine (9) Officials: 5.3.1. President 5.3.2. Secretary 5.3.3. Treasurer 5.3.4. Development Official 5.3.5. National Teams Programme Official 5.3.6. Officials Commissioner 5.3.7. Coaches Commissioner 12
British Baseball
EGM • 31 January 2022
5.3.8. Senior Affiliated Clubs League Commissioner 5.3.9. Youth Affiliated Clubs League Commissioner
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British Baseball
EGM • 31 January 2022
Resolution 4 Article 5.4 of the BBF Constitution (version 27 Nov 21) in respect of the collective name of Board Officials states: The Officials at 5.3.1, 5.3.2, 5.3.3, 5.3.4 and 5.3.5 shall be collectively termed “Officers”. The Officials at 5.3.6 and 5.3.7 shall be collectively termed “Commissioners”. The Officials at 5.3.8, 5.3.9, 5.3.10 and 5.3.11 shall be collectively termed “League Commissioners”. The Officials at 5.3.12 and 5.3.13 shall be collectively termed “Assistants” and shall be co-opted by the Board on the recommendation of the Youth Commissioners at 5.3.9 and 5.3.11
Article 5.4 shall therefore be modified to state the following: The Officials at 5.3.1, 5.3.2, 5.3.3, 5.3.4 and 5.3.5 shall be collectively termed “Officers”. The Officials at 5.3.6 and 5.3.7 shall be collectively termed “Commissioners”. The Officials at 5.3.8 and 5.3.9 shall be collectively termed “League Commissioners”
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British Baseball
EGM • 31 January 2022
Resolution 5 Article 9.1 of the BBF Constitution (version 27 Nov 21) in respect of the Financial Year currently states: The BBF financial year shall run from November 1 to October 31 except tor the 2010 financial year, which is to run from 1 January 2010 to 31 October 2010. Article 9.1 shall therefore be modified to state the following: The BBF financial year shall run from October 1 to September 30
End of EGM Pack
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