BrookwoodSchoolDistrict167
TableofContents
BrookwoodSchoolDistrict167
SECTION1-SCHOOLDISTRICTORGANIZATION
1:10SchoolDistrictLegalStatus
1:20DistrictOrganization,Operations,andCooperativeAgreements
1:30SchoolDistrictPhilosophy
SECTION2-BOARDOFEDUCATION
2:10SchoolDistrictGovernance
2:20PowersandDutiesoftheBoardofEducation;Indemnification
2:30SchoolDistrictElections
2:40BoardMemberQualifications
2:50BoardMemberTermofOffice
2:60BoardMemberRemovalfromOffice
2:70VacanciesontheBoardofEducation-FillingVacancies
2:70-EExhibit-ChecklistforFillingBoardVacanciesbyAppointment
2:80BoardMemberOathandConduct
2:80-EExhibit-BoardMemberCodeofConduct
2:100BoardMemberConflictofInterest
2:105EthicsandGiftBan
2:110Qualifications,Term,andDutiesofBoardOfficers
2:120BoardMemberDevelopment
2:120-E1Exhibit-GuidelinesforServingasaMentortoaNewBoardofEducation Member
2:120-E2Exhibit-WebsiteListingofDevelopmentandTrainingCompletedbyBoard Members
2:122BoardMemberRetirement
2:125BoardMemberCompensation;Expenses
2:125-E1Exhibit-BoardMemberExpenseReimbursementForm
2:125-E2Exhibit-BoardMemberEstimatedExpenseApprovalForm
2:130Board-SuperintendentRelationship
2:140CommunicationsToandFromtheBoard
2:140-EExhibit-GuidanceforBoardMemberCommunications,IncludingEmailUse
2:150Committees
2:152AdvisoryCommitteestotheBoard
2:160BoardAttorney
2:160-EExhibit-ChecklistforSelectingaBoardAttorney
2:170ProcurementofArchitectural,Engineering,andLandSurveyingServices
2:190ConflictofInterest/Anti-Nepotism
2:200TypesofBoardofEducationMeetings
2:210OrganizationalBoardofEducationMeeting
2:220BoardofEducationMeetingProcedure
2:220-E1Exhibit-BoardTreatmentofClosedMeetingVerbatimRecordingsand Minutes
2:220-E2Exhibit-MotiontoAdjourntoClosedMeeting
2:220-E3Exhibit-ClosedMeetingMinutes
2:220-E4Exhibit-OpenMeetingMinutes
2:220-E5Exhibit-Semi-AnnualReviewofClosedMeetingMinutes
2:220-E6Exhibit-LogofClosedMeetingMinutes
2:220-E7Exhibit-AccesstoClosedMeetingMinutesandVerbatimRecordings
2:220-E8Exhibit-BoardofEducationRecordsMaintenanceRequirementsandFAQs
2:220-E9Exhibit-RequirementsforNoPhysicalPresenceofQuorumandParticipation byAudioorVideoDuringDisasterDeclaration
2:230PublicParticipationatBoardofEducationMeetingsandPetitionstotheBoard
2:240BoardPolicyDevelopment
2:240-E1Exhibit-PRESSIssueUpdates
2:240-E2Exhibit-DevelopingLocalPolicy
2:250AccesstoDistrictPublicRecords
2:260UniformGrievanceProcedure
2:265TitleIXGrievanceProcedure
2:270DiscriminationandHarassmentontheBasisofRace,Color,andNationalOrigin Prohibited
3:10GoalsandObjectives
3:30ChainofCommand
3:40Superintendent
3:40-EExhibit-ChecklistfortheSuperintendentEmploymentContractNegotiation Process
3:50AdministrativePersonnelOtherThantheSuperintendent
3:60AdministrativeResponsibilityoftheBuildingPrincipal
3:70SuccessionofAuthority
SECTION4-OPERATIONALSERVICES 4:10FiscalandBusinessManagement
4:12RevenuesFromLocalTaxSources
4:15IdentityProtection
4:20FundBalances
4:30RevenueandInvestments
4:32SecuritiesDisclosurePolicy
4:40IncurringDebt
4:45InsufficientFundChecksandDebtRecovery
4:50PaymentProcedures
4:55UseofCreditandProcurementCards
4:60PurchasesandContracts
4:70ResourceConservation
4:80AccountingandAudits
4:90StudentActivityandFiduciaryFunds
4:100InsuranceManagement
4:110Transportation
4:112CharterCoachRequirements
4:120FoodServices
4:130FreeandReduced-PriceFoodServices
4:130-EExhibit-FreeandReduced-PriceFoodServices;MealChargeNotifications
4:140WaiverofStudentFees
4:150FacilityManagementandBuildingPrograms
4:160EnvironmentalQualityofBuildingsandGrounds
4:165AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors
4:170Safety
4:172Accidents
4:175ConvictedChildSexOffender;Screening;Notifications
4:180PandemicPreparedness;Management;andRecovery
4:190TargetedSchoolViolencePreventionProgram
SECTION5-PERSONNEL GeneralPersonnel
5:10EqualEmploymentOpportunityandMinorityRecruitment
5:20WorkplaceHarassmentProhibited
5:20-EResolutiontoProhibitSexualHarassment
5:30HiringProcessandCriteria
5:35CompliancewiththeFairLaborStandardsAct
5:40CommunicableandChronicInfectiousDisease
5:50Drug-andAlcohol-FreeWorkplace;E-Cigarette,Tobacco,andCannabis Prohibition
5:52ProhibitionontheUseofTobacco
5:60Expenses
5:60-E1Exhibit-EmployeeExpenseReimbursementForm
5:60-E2Exhibit-EmployeeEstimatedExpenseApprovalForm
5:70ReligiousHolidays
5:80CourtDuty
5:90AbusedandNeglectedChildReporting
5:100StaffDevelopmentProgram
5:110RecognitionforService
5:120EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest
5:125PersonalTechnologyandSocialMedia;UsageandConduct
5:130ResponsibilitiesConcerningInternalInformation
5:140SolicitationsByorFromStaff
5:150PersonnelRecords
5:170Copyright
5:172PolicyRegardingSelection/Deselectionof403BVendors
5:180TemporaryIllnessorTemporaryIncapacity
5:185FamilyandMedicalLeave
ProfessionalPersonnel
5:190TeacherQualifications
5:200TermsandConditionsofEmploymentandDismissal
5:202TutoringforPay
5:210Resignations
5:220SubstituteTeachers
5:230MaintainingStudentDiscipline
5:240Suspension
5:250LeavesofAbsence
5:260StudentTeachers
EducationalSupportPersonnel
5:270EmploymentAt-Will,Compensation,andAssignment
5:280DutiesandQualifications
5:285DrugandAlcoholTestingforSchoolBusandCommercialVehicleDrivers
5:290EmploymentTerminationandSuspensions
5:300SchedulesandEmploymentYear
5:310CompensatoryTime-Off
5:320Evaluation
5:322EvaluationoftheSuperintendent
5:330SickDays,Vacation,Holidays,andLeaves
SECTION6-INSTRUCTION 6:10EducationalPhilosophyandObjectives
6:15SchoolAccountability
6:20SchoolYearCalendarandDay
6:30OrganizationofInstruction
6:40CurriculumDevelopment
6:42SchoolImprovementProcess
6:50SchoolWellness
6:60CurriculumContent
6:65StudentSocialandEmotionalDevelopment
6:70TeachingAboutReligions
6:80TeachingAboutControversialIssues
6:100UsingAnimalsintheEducationalProgram
6:110ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutofSchooland GraduationIncentivesProgram
6:120EducationofChildrenwithDisabilities
6:130ProgramfortheGifted
6:132StudentPerformances
6:135AcceleratedPlacementProgram
6:140EducationofHomelessChildren
6:145MigrantStudents
6:150HomeandHospitalInstruction
6:160EnglishLearners
6:170TitleIPrograms
6:180ExtendedInstructionalPrograms
6:190ExtracurricularandCo-CurricularActivities
6:210InstructionalMaterials
6:220BringYourOwnTechnology(BYOT)Program;ResponsibleUseandConduct
6:230LibraryMediaProgram
6:235AccesstoElectronicNetworks
6:240FieldTripsandRecreationalClassTrips
6:250CommunityResourcePersonsandVolunteers
6:255AssembliesandCeremonies
6:260ComplaintsAboutCurriculum,InstructionalMaterials,andPrograms
6:270GuidanceandCounselingProgram
6:280GradingandPromotion
6:290Homework
6:315HighSchoolCreditforStudentsinGrade7or8
6:330AchievementandAwards
6:340StudentTestingandAssessmentProgram
SECTION7-STUDENTS 7:10EqualEducationalOpportunities
7:10-EExhibit-EqualEducationalOpportunitiesWithintheSchoolCommunity
7:15StudentandFamilyPrivacyRights
7:20HarassmentofStudentsProhibited
7:30StudentAssignmentandIntra-DistrictTransfer
7:40NonpublicSchoolStudents,IncludingParochialandHome-SchooledStudents
7:50SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools
7:60Residence
7:70AttendanceandTruancy
7:80ReleaseTimeforReligiousInstruction/Observance
7:90ReleaseDuringSchoolHours
7:100Health,Eye,andDentalExaminations;Immunizations;andExclusionofStudents
7:130StudentRightsandResponsibilities
7:140SearchandSeizure
7:150AgencyandPoliceInterviews
7:160StudentAppearance
7:170Vandalism
7:180PreventionofandResponsetoBullying,Intimidation,andHarassment
7:185TeenDatingViolenceProhibited
7:190StudentBehavior
7:192ProhibitingGangs,GangInvolvement,andGangActivities
7:200SuspensionProcedures
7:210ExpulsionProcedures
7:220BusConduct
7:230MisconductbyStudentswithDisabilities
7:240ConductCodeforParticipantsinExtracurricularActivities
7:250StudentSupportServices
7:260ExemptionfromPhysicalEducation
7:270AdministeringMedicinestoStudents
7:275OrderstoForgoLife-SustainingTreatment
7:280CommunicableandChronicInfectiousDisease
7:285AnaphylaxisPrevention,Response,andManagementProgram
7:290SuicideandDepressionAwarenessandPrevention
7:300ExtracurricularAthletics
7:305StudentAthleteConcussionsandHeadInjuries
7:310RestrictionsonPublications;ElementarySchools
7:325StudentFundraisingActivities
7:340StudentRecords
7:345UseofEducationalTechnologies;StudentDataPrivacyandSecurity
SECTION8-COMMUNITYRELATIONS
8:10ConnectionwiththeCommunity
8:20CommunityUseofSchoolFacilities
8:25AdvertisingandDistributingMaterialsinSchoolsProvidedbyNon-SchoolRelated Entities
8:30VisitorstoandConductonSchoolProperty
8:70AccommodatingIndividualswithDisabilities
8:80GiftstotheDistrict
8:90ParentOrganizationsandBoosterClubs
8:95ParentalInvolvement
8:96ParentalInvolvement-TitleI
8:98CommunityInstructionResources
8:100RelationswithOtherOrganizationsandAgencies
BrookwoodSD167
BrookwoodSD167
1:10SchoolDistrictLegalStatus TheIllinoisConstitutionrequirestheStatetoprovideforanefficientsystemofhigh-qualitypublic educationalinstitutionsandservicesinordertoachievetheeducationaldevelopmentofallpersonsto thelimitsoftheircapabilities.
TheGeneralAssemblyhasimplementedthismandatethroughthecreationofschooldistricts.The Districtisgovernedbythelawsforschooldistrictsservingaresidentpopulationofnotfewerthan 1,000andnotmorethan500,000.
TheBoardofEducationconstitutesabodycorporatethatpossessesalltheusualpowersofa corporationforpublicpurposes,andinthatnamemaysueandbesued,purchase,holdandsell personalpropertyandrealestate,andenterintosuchobligationsasareauthorizedbylaw.
LEGALREF.: Ill.Constitution,Art.X,Sec.1.
105ILCS5/10-1etseq.
CROSSREF.:2:10(SchoolDistrictGovernance),2:20(PowersandDutiesoftheBoardof Education;Indemnification)
Adopted:August9,2021
BrookwoodSD167
1:20DistrictOrganization,Operations,and Agreements TheDistrictisorganizedandoperatesasanElementaryDistrictservingtheeducationalneedsof childreningradesPre-Kthrough8andothersasrequiredbytheSchoolCode.
TheDistrictentersintoandparticipatesinjointprogramsandintergovernmentalagreementswithunits oflocalgovernmentandotherschooldistrictsinordertojointlyprovideservicesandactivitiesina mannerthatwillincreaseflexibility,scopeofserviceopportunities,costreductions,and/orotherwise benefittheDistrictandthecommunity.TheSuperintendentshallmanagetheseactivitiestotheextent theprogramoragreementrequirestheDistrict'sparticipation,andshallprovideperiodic implementationoroperationaldataand/orreportstotheBoardofEducationconcerningthese programsandagreements.
LEGALREF.: Ill.Constitution,Art.VII,Sec.10.
5ILCS220/,IntergovernmentalCooperationAct.
Adopted:August9,2021
BrookwoodSD167
1:30SchoolDistrictPhilosophy TheSchoolDistrict,inanactivepartnershipwithparentsandcommunity,willpromoteexcellenceina caringenvironmentinwhichallstudentslearnandgrow.Thispartnershipaimstoempowerallstudents todevelopstrongself-respectandtobecomeresponsiblelearnersanddecision-makers.TheSchool Districtiscommittedtodevelopingandusingavisionaryandinnovativecurriculum,aknowledgeable anddedicatedstaff,andsoundfiscalandmanagementpractices.
ItwillbethepurposeoftheBoardtoprovideeducationofthebestobtainablequalityforthe elementarystudentpopulationofthedistrictwithinthelimitationsimposedbythetaxpayer's willingnesstosupporttheeducationalprogram.
CROSSREF:2:10(SchoolDistrictGovernance),3:10(GoalsandObjectives),6:10(Educational PhilosophyandObjectives)
Adopted:September20,2021
BrookwoodSD167
SECTION2- BrookwoodSD167
2:10SchoolDistrictGovernance TheDistrictisgovernedbyaBoardofEducationconsistingofsevenmembers.TheBoard'spowers anddutiesincludetheauthoritytoadopt,enforce,andmonitorallpoliciesforthemanagementand governanceoftheDistrict'sschools.
OfficialactionbytheBoardmayonlyoccuratadulycalledandlegallyconductedmeeting.Exceptas otherwiseprovidedbytheOpenMeetingsAct,aquorummustbephysicallypresentatthemeeting.
AsstatedintheBoardmemberoathofofficeprescribedbytheSchoolCode,aBoardmemberhas nolegalauthorityasanindividual.
LEGALREF.: 5ILCS120/,OpenMeetingsAct.
105ILCS5/10-1,5/10-10,5/10-12,5/10-16.5,5/10-16.7,and5/10-20.5.
CROSSREF.:1:10(SchoolDistrictLegalStatus),2:20(PowersandDutiesoftheBoardof Education;Indemnification),2:80(BoardMemberOathandConduct),2:120(BoardMember Development),2:200(TypesofBoardofEducationMeetings),2:220(BoardofEducationMeeting Procedure)
Adopted:September20,2021
BrookwoodSD167
2:20PowersandDutiesoftheBoardofEducation;Indemnification ThemajorpowersanddutiesoftheBoardofEducationinclude,butarenotlimitedto:
1. OrganizingtheBoardaftereachconsolidatedelectionbyelectingofficersandestablishingits regularmeetingscheduleand,thereafter,takingactionduringlawfullycalledmeetingstofaithfully fulfilltheBoard'sresponsibilitiesinaccordancewithStateandfederallaw.
2. Formulating,adopting,andmodifyingBoardpolicies,atitssolediscretion,subjectonlyto mandatorycollectivebargainingagreementsandStateandfederallaw.
3 EmployingaSuperintendentandotherpersonnel,makingemploymentdecisions,dismissing personnel,includingdeterminingwhetheranemployeehaswillfullyornegligentlyfailedtoreport aninstanceofsuspectedchildabuseorneglectasrequiredby325ILCS5/,andestablishingan equalemploymentopportunitypolicythatprohibitsunlawfuldiscrimination.
4 Directing,throughpolicy,theSuperintendent,inhisorherchargeoftheDistrict'sadministration.
5. Approvingtheannualbudget,taxlevies,majorexpenditures,paymentofobligations,annual audit,andotheraspectsoftheDistrict'sfinancialoperation;andmakingavailableastatementof financialaffairsasprovidedinStatelaw.
6. EnteringcontractsinaccordancewithapplicablefederalandStatelaw,includingusingthe publicbiddingprocedurewhenrequired.
7 Providing,constructing,controlling,andmaintainingadequatephysicalfacilities;makingschool buildingsavailableforuseascivildefenseshelters;andestablishingaresourceconservation policy.
8 Establishinganequaleducationalopportunitiespolicythatprohibitsunlawfuldiscrimination.
9. Approvingthecurriculum,textbooks,andeducationalservices.
10 EvaluatingtheeducationalprogramandapprovingSchoolImprovementPlans.
11 PresentingtheDistrictreportcardandSchoolreportcard(s)toparents/guardiansandthe community;thesedocumentsreportDistrict,Schoolandstudentperformance.
12. Establishingandsupportingstudentbehaviorpoliciesdesignedtomaintainanenvironment conducivetolearning,includingdecidingindividualstudentsuspensionorexpulsioncases broughtbeforeit.
13 EstablishingattendanceunitswithintheDistrictandassigningstudentstotheschools.
14 Establishingtheschoolyear.
15. Requiringamomentofsilencetorecognizeveteransduringanytypeofschooleventheldata DistrictschoolonNovember11.
16 ProvidingstudenttransportationservicespursuanttoStatelaw.
17 Enteringintojointagreementswithotherboardstoestablishcooperativeeducationalprograms orprovideeducationalfacilities.
18. ComplyingwithrequirementsintheAbusedandNeglectedChildReportingAct(ANCRA). Specifically,eachindividualBoardmembermust,ifanallegationisraisedtothememberduring anopenorclosedBoardmeetingthatastudentisanabusedchildasdefinedinANCRA,direct orcausetheBoardtodirecttheSuperintendentorotherequivalentschooladministratorto complywithANCRA’srequirementsconcerningthereportingofchildabuse.
19. NotifyingtheStateSuperintendentofEducationpromptlyandinwritingofthenameofalicensed teacherwhowasconvictedofafelony,alongwiththeconvictionandthenameandlocationof thecourtwheretheconvictionoccurred.
20 NotifyingtheTeachers'RetirementSystem(TRS)oftheStateofIll.BoardofTrusteespromptly andinwritingwhenitlearnsthatateacherasdefinedintheIll.PensionCodewasconvictedofa felony,alongwiththenameandlocationofthecourtwheretheconvictionoccurred,andthecase numberassignedbythatcourttotheconviction.
21. Communicatingtheschools'activitiesandoperationstothecommunityandrepresentingthe needsanddesiresofthecommunityineducationalmatters.
Indemnification Totheextentallowedbylaw,theBoardshalldefend,indemnify,andholdharmlessBoardofEducation members,employees,volunteerpersonnel(pursuantto105ILCS5/10-22.34,10-22.34aand1022.34b),mentorsofcertifiedstaff(pursuantto105ILCS5/2-3.53a,2-3.53b,and105ILCS5/21A-5 etseq.),andstudentteacherswho,inthecourseofdischargingtheirofficialdutiesimposedor authorizedbylaw,aresuedaspartiesinalegalproceeding.Nothingherein,however,shallbe construedasobligatingtheBoardtodefend,indemnify,orholdharmlessanypersonwhoengagesin criminalactivity,officialmisconduct,fraud,intentionalorwillfulandwantonmisconduct,oractsbeyond theauthorityproperlyvestedintheindividual.
LEGALREF.: 105ILCS5/10,5/17-1,5/21B-85,and5/27-1.
115ILCS5/,Ill.EducationalLaborRelationsAct.
325ILCS5/,AbusedandNeglectedChildReportingAct.
CROSSREF.:1:10(SchoolDistrictLegalStatus),1:20(DistrictOrganization,Operations,and CooperativeAgreements),2:10(SchoolDistrictGovernance),2:80(BoardMemberOathand Conduct),2:140(CommunicationsToandFromtheBoard),2:210(OrganizationalBoardof EducationMeeting),2:240(BoardPolicyDevelopment),4:60(PurchasesandContracts),4:70 (ResourceConservation),4:100(InsuranceManagement),4:110(Transportation),4:150(Facility ManagementandBuildingPrograms),4:165(AwarenessandPreventionofSexualAbuseand GroomingBehaviors),4:175(ConvictedChildSexOffender;Screening;Notifications),5:10(Equal EmploymentOpportunityandMinorityRecruitment),5:30(HiringProcessandCriteria),5:90(Abused andNeglectedChildReporting),5:120(EmployeeEthics;CodeofProfessionalConduct;andConflict ofInterest),5:150(PersonnelRecords),5:210(Resignations),5:290(EmploymentTerminationand Suspensions),6:15(SchoolAccountability),6:20(SchoolYearCalendarandDay),7:10(Equal EducationalOpportunities),7:30(StudentAssignmentandIntra-DistrictTransfer),7:190(Student Behavior),7:200(SuspensionProcedures),7:210(ExpulsionProcedures),8:10(Connectionwiththe Community),8:30(VisitorstoandConductonSchoolProperty)
Adopted:December11,2023
BrookwoodSD167
2:30SchoolDistrictElections SchoolDistrictelectionsarenon-partisan,governedbythegeneralelectionlawsoftheState,and includetheelectionofBoardofEducationmembers,variouspublicpolicypropositions,andadvisory questions.BoardmembersareelectedattheconsolidatedelectionheldonthefirstTuesdayinApril inodd-numberedyears.If,however,thatdateconflictswiththecelebrationofPassover,the consolidatedelectionispostponedtothefirstTuesdayfollowingthelastdayofPassover.The canvassofvotesisconductedbytheelectionauthoritywithin21daysaftertheelection.
TheBoard,byproperresolution,maycausetobeplacedontheballot:(a)publicpolicyreferendum accordingtoArticle28oftheElectioncode,or(b)advisoryquestionsofpublicpolicyaccordingto Section9-1.5oftheSchoolCode.
TheBoardSecretaryservesasthelocalelectionofficial.Heorshereceivespetitionsforthe submissionofapublicquestiontoreferendaandforwardsthemtotheproperelection.
LEGALREF.: 10ILCS5/1-3,5/2A,5/9,5/10-9,5/22-17,5/22-18,and5/28.
105ILCS5/9.
CROSSREF.:2:40(BoardMemberQualifications),2:50(BoardMemberTermofOffice),2:210 (OrganizationalBoardofEducationMeeting)
Adopted:September20,2021
BrookwoodSD167
2:40BoardMemberQualifications ABoardofEducationmembermustbe,onthedateofelectionorappointment,aUnitedStates citizen,atleast18yearsofage,aresidentofIllinoisandtheDistrictforatleastoneyearimmediately precedingtheelection,andaregisteredvoter.
ReasonsmakinganindividualineligibleforBoardmembershipincludeholdinganincompatibleoffice, certaintypesofStateorfederalemployment,andconvictionofaninfamouscrime.Achildsex offender,asdefinedinStatelaw,isineligibleforBoardofEducationmembership.
LEGALREF.: Ill.Constitution,Art.II,§1;Art.IV,§2(e);Art.VI,§13(b).
105ILCS5/10-3and5/10-10.
CROSSREF.:2:30(SchoolDistrictElections),2:70(VacanciesontheBoardofEducation-Filling Vacancies)
Adopted:May13,2024
BrookwoodSD167
2:50BoardMemberTermofOffice
ThetermofofficeforaBoardofEducationmemberbeginsimmediatelyafterbothofthefollowing occur:
1 Theelectionauthoritycanvassesthevotesanddeclaresthewinner(s);thisoccurswithin21days aftertheconsolidatedelectionheldonthefirstTuesdayinAprilinodd-numberedyears.
2. ThesuccessfulcandidatetakestheoathofofficeasprovidedinBoardpolicy2:80,Board MemberOathandConduct.
Thetermends4yearslaterwhenthesuccessorassumesoffice.
LEGALREF.: 10ILCS5/2A-1.1,5/22-17,and5/22-18.
105ILCS5/10-10,5/10-16,and5/10-16.5.
CROSSREF.: 2:30(SchoolDistrictElections),2:80(BoardMemberOathandConduct),2:210 (OrganizationalBoardofEducationMeeting)
Adopted:May13,2024
BrookwoodSD167
2:60BoardMemberRemovalfromOffice
IfamajorityoftheBoardofEducationdeterminesthataBoardmemberhaswillfullyfailedtoperform hisorherofficialduties,itmayrequesttheRegionalSuperintendenttoremovesuchmemberfrom office.
LEGALREF.: 105ILCS5/3-15.5.
CROSSREF.:2:70(VacanciesontheBoardofEducation-FillingVacancies)
Adopted:May13,2024
SD167
Brookwood
Vacancy ElectiveofficeofaBoardofEducationmemberbecomesvacantbeforetheterm'sexpirationwhen anyofthefollowingoccurs:
1. Deathoftheincumbent,
2 ResignationinwritingfiledwiththeSecretaryoftheBoard,
3 Legaldisability,
4. Convictionofafelony,bribery,perjury,orotherinfamouscrimeorofanyoffenseinvolvinga violationofofficialoathorofaviolentcrimeagainstachild,
5 Removalfromoffice,
6 Thedecisionofacompetenttribunaldeclaringhisorherelectionvoid,
7. CeasingtobeaninhabitantoftheDistrictoraparticularareafromwhichheorshewaselected, iftheresidentialrequirementscontainedintheSchoolCodeareviolated,
8 Anillegalconflictofinterest,or
9 AcceptanceofasecondpublicofficethatisincompatiblewithBoardmembership.
FillingVacancies Wheneveravacancyoccurs,theremainingmembersshallnotifytheRegionalSuperintendentof Schoolsofthatvacancywithinfivedaysafteritsoccurrenceandshallfillthevacancyuntilthenext regularboardelection,atwhichelectionasuccessorshallbeelectedtoservetheremainderofthe unexpiredterm.However,ifthevacancyoccurswithlessthan868daysremaininginthetermorless than88daysbeforethenextregularlyscheduledelection,thepersonsoappointedshallservethe remainderoftheunexpiredterm,andnoelectiontofillthevacancyshallbeheld.Membersappointed bytheremainingmembersoftheBoardtofillvacanciesshallmeetanyresidentialrequirementsas specifiedintheSchoolCode.TheBoardshallfillthevacancywithin60daysafteritoccurredbya publicvoteatameetingoftheBoard.
ImmediatelyfollowingavacancyontheBoard,theBoardwillpublicizeitandacceptrésumésfrom Districtresidentswhoareinterestedinfillingthevacancy.Afterreviewingtheapplications,theBoard mayinvitetheprospectivecandidatesforpersonalinterviewstobeconductedduringdulyscheduled closedmeetings.
LEGALREF.:
105ILCS5/10-10and5/10-11.
CROSSREF.:2:40(BoardMemberQualifications),2:60(BoardMemberRemovalfromOffice), 2:120(BoardMemberDevelopment)
Adopted:August12,2024
BrookwoodSD167
2:70-E -ChecklistforFillingBoardVacanciesbyAppointment TheBoardofEducationfillsavacancybyeitherappointmentorelection.TheBoardusesthis checklistforguidancewhenitmustfillavacancybyappointment.Someitemscontainguidelines alongwithexplanations.Formoreinformation,seeAnswerstoFAQs:VacanciesontheBoardof Education,publishedbyacommitteeoftheIll.CouncilofSchoolAttorneys(ICSA),andavailableat: www.iasb.com/law/vacancies.cfm.
ConfirmthattheBoardmustfillthevacancybyappointment.
Guidelines
ReviewBoardpolicy2:70, VacanciesontheSchool Board-FillingVacancies,to determineifavacancyonthe Boardoccurredand,ifso, whetherthesuccessorwillbe selectedbyelectionorBoard appointment.Consultthe BoardAttorneyasneeded.
Intheeventaseatonthe boardgoesunfilledatan election,consulttheBoard Attorneytodetermine(1)how longtheseatcanbeheld overbytheincumbent member,and(2)theprocess bywhichtheBoardwillfillthe seat.
Explanation
FillingavacancybyBoardappointmentorelectiondepends uponwhenthevacancyoccurred.Ifavacancyoccurswithless than:(1)868daysremaininginthetermofoffice,or(2)88days beforethenextregularlyscheduledelectionforthevacantoffice, noelectiontofillthevacancyisheldandtheappointeeserves theremainderoftheterm.Atallothertimes,anappointee servesuntilthenextregularschoolelection,atwhichelectiona successoriselectedtoservetheremainderoftheunexpired term.See105ILCS5/10-10.
TheSchoolCodepartiallyaddressestheconceptofaholdover seat;itstates“noelectiveoffice…becomesvacantuntilthe successoroftheincumbentofsuchofficehasbeenappointed orelected,asthecasemaybe,andqualified.”105ILCS5/1011.
NotifytheRegionalSuperintendentofthevacancywithinfivedaysofitsoccurrence(105 ILCS5/10-10).
Developalistofqualificationsforappointmentofapersontofillthevacancy.
Guidelines
Ataminimum,acandidate mustmeetthefollowing qualifications:
BeaUnitedStates citizen
Beatleast18years ofage
Bearesidentof IllinoisandDistrict foratleastoneyear immediately precedingthe appointment
Bearegisteredvoter
Explanation
WhiletheSchoolCodedoesnotexpresslysetfortheligibility requirementsforappointmenttoaBoardvacancy,theBoardmay wanttousethequalificationsforelectedBoardmemberslistedin 105ILCS5/10-3and5/10-10.
ForguidancediscussingotherqualificationsthattheBoardmay
Notbeachildsex offender
Notholdan incompatiblepublic office
Nothavea prohibitedinterestin anycontractwiththe District
Notbeaschool trustee
Notholdcertain typesofprohibited Stateorfederal employment
Whenadditional qualificationsapply,the followingitemsmaybe includedintheBoard’slist ofqualifications:
Meetall qualificationsbased uponthedistribution ofpopulationamong congressional townshipsinthe district.
Meetall qualificationsbased uponthedistribution ofpopulationamong incorporatedand unincorporated areas.
wanttoconsider,seeIASB’sRecruitingSchoolBoard Candidates,availableat:www.iasb.com/training/recruiting.cfm
Forguidanceregardingconflictofinterestandincompatible offices,seeAnswerstoFAQsRegardingConflictofInterestand IncompatibleOffices(ICSA),availableat: www.iasb.com/IASB/media/Documents/COI_FAQ.pdf.
Boardmembersofsomecommunityunitschooldistrictsmaybe subjecttohistoricalresidentialqualificationsbasedonthe distributionofpopulationamongcongressionaltownshipsinthe districtorbetweenthedistrict’sincorporatedandunincorporated areas.105ILCS5/10-11.
Note:Ifavacancyforanareaofresidenceremainsunfilled,a boardmustsubmitapropositionatthenextgeneralelectionfor theelectionofaboardmemberatlarge.105ILCS5/10-10.5(c).
Decidewhowillreceivecompletedvacancyapplications.
Guidelines Explanation TheBoard Presidentwill acceptapplications.
TheBoardwill discuss,atanopen meeting,itsprocess toreviewthe applicationsand whowillcontact applicantsforan interview.
WhoacceptsvacancyapplicationsisattheBoard’ssolediscretion. AccordingtoBoardpolicy2:110,Qualifications,Term,andDutiesof BoardOfficers,theBoardPresidentisalogicalofficertoacceptthe applications,butthistaskmaybedelegatedtotheSecretaryor Superintendent’ssecretaryiftheBoarddeterminesthatitismore convenient.Whoacceptstheapplicationsmustbedecidedpriorto postingthevacancyannouncement.
Announcement SchoolDistrict______Board MemberVacancy TheSchoolDistrictisaccepting applicationstofillthevacancy resultingfrom[reasonfor vacancy]of[formerBoard member’sname].
Theindividualselectedwillserve ontheSchoolBoardfromthe dateofappointmentto[date].
TheSchoolDistrict[School District’sphilosophyormission statement].
ApplicantsfortheBoardvacancy mustbe:[Board’slistof qualifications].
Applicantsshouldshowfamiliarity withtheBoard’spolicies regardinggeneraldutiesand responsibilitiesofaBoardanda Boardmember,including fiduciaryresponsibilities,conflict ofinterest,ethicsandgiftban. TheBoard’spoliciesare availableat[locations].
Applicationsmaybeobtainedat [locationandaddressand/or website]beginningon[dateand time].
Completedapplicationsmaybe turnedinby[timeanddate]to [nameandtitleofperson receivingapplications].
Explanation Thecontentsofavacancyannouncement,howitis announced,andwhereitispostedareattheBoard’ssole discretion.
TheBoardmaywanttoannouncethevacancyanditsintent tofillitbyappointmentduringanopenmeeting.The announcementmaybepostedontheDistrict’swebsiteand inthelocalnewspaper(s).
Thelengthoftheappointmentdependsuponwhenduring thetermofofficethevacancyoccurred.See105ILCS 5/10-10andBoardpolicy2:70,VacanciesontheSchool Board-FillingVacancies,todeterminethelengthofthe appointment.
SeeBoardpolicy1:30,SchoolDistrictPhilosophy,forthe District’smissionstatementthatisspecifictothe community’sgoals.
SeechecklistitemtitledDevelopalistofqualificationsfor appointmentofapersontofillthevacancyabove.
ListingthisalongwiththeBoard’slistofqualifications assistscandidatesinunderstandingaBoardmember’s dutiesandresponsibilitiesandmayfacilitateabetter conversationduringtheinterviewprocess.SeeBoard policies:2:20,PowersandDutiesoftheSchoolBoard; Indemnification;2:80,BoardMemberOathandConduct; 2:100,BoardMemberConflictofInterest;2:105Ethics andGiftBan;and2:120,BoardMemberDevelopment.
SeeactionitemtitledDecidewhowillreceivecompleted vacancyapplicationsabove.
PublicizethevacancyannouncementbyplacingitontheDistrict’swebsite,announcingit atameeting,and/oradvertisingitinthelocalnewspaper(s).
Acceptandreviewapplicationsfromprospectivecandidates(seeDecidewhowillreceive completedvacancyapplicationsabove).
Contactappropriateapplicantsforinterviews(seeDecidewhowillreceivecompleted vacancyapplicationsabove).
Interview Questions Whydoyouwantto beaBoard member?
Whatspecificskills wouldyoubringto theBoard?
Pleasegivespecific examplesofyour abilityin interpersonal relationshipsand teamwork.
Whatdoyouseeas theroleofaBoard member?
Whathaveyoudone toprepareyourself forthechallengesof beingaBoard member?
Pleasedescribeyour previouscommunity ornonprofit experiences.
Whatareasinthe districtwouldyoulike toseetheBoard strengthen?
Whatisyour availabilitytomeet thetime,training commitments,and otherresponsibilities requiredforBoard membership?
Describewhat legacyyouwouldlike toleavebehind.
Explanation InterviewquestionsareattheBoard’ssolediscretion.Thislistisnot exhaustive,butitmayhelptheBoardtailoritsquestionstowardfindinga candidatewhowillapproachBoardmembershipwithaclear understandingofitsdemandsandexpectationsalongwitha constructiveattitudetowardthechallenge.TheBoardmayalsowantto considerallowinganequalamountoftimeforeachinterview.
SeeIASB’sRecruitingSchoolBoardCandidates,availableat: www.iasb.com/training/recruiting.cfm
Aprospectivecandidatetofillavacancymayraiseotherspecificissues thattheBoardwillwanttocoverduringaninterview.
Conductinterviewswithcandidates(interviewsmayoccurinclosedsessionpursuantto 5ILCS120/2(c)(3)).
InterviewPlan
Explanation
Ineachinterview,theBoardPresidentwill:
IntroduceBoardmemberstothecandidateatthe beginningoftheinterview.
DescribetheBoard’sinterviewprocess,selection process,andaskthecandidateifheorshehas questionsabouttheBoard’sprocessforfillinga vacancybyappointment.
DescribetheDistrict’sphilosophyormission statement.
Describethevacancyforthecandidateby reviewingthe:(1)qualifications,and(2)general dutiesandresponsibilitiesoftheBoardandthe Boardmembers,includingfiduciaryresponsibilities, conflictofinterest,ethicsandgiftban,andgeneral Boardmemberdevelopment.
BeginaskingtheinterviewquestionsthattheBoard developed.
Askthecandidatewhetherheorshehasany questionsfortheBoard.
Thankthecandidateandinformthecandidatewhen theBoardexpectstomakeadecisionandhowthe candidatewillbecontactedregardingtheBoard’s decision.
TheBoardPresidentwillleadtheBoard asitinterviewsprospectivecandidates. SeeBoardpolicy2:110,Qualifications, Term,andDutiesofBoardOfficers.The presidentpresidesatallmeetings.105 ILCS5/10-13.
TheBoardmayalsowanttoconsider allowinganequalamountoftimeforeach interview.
FillvacancybyavoteduringanopenmeetingoftheBoardbeforethe60thday(105ILCS 5/10-10).
AssisttheappointedBoardmemberinfilinghisorherstatementofeconomicinterest(5 ILCS420/4A-105(c)).
AnnouncetheappointmenttoDistrictstaffandcommunity.
Announcement TheBoardappointed[appointee’sname]tofillthe vacancyontheBoard.
Theappointmentwillbefrom[date]to[date].
TheBoardpreviouslyestablishedqualificationsforthe appointeeinacarefulandthoughtfulmanner.
[Appointee’sname]meetsthesequalificationsandhas demonstratedthewillingnesstoacceptthedutiesand responsibilitiesofaBoardmember.[Appointee’s name]bringsaclearunderstandingofthedemands andexpectationsofbeingaBoardmemberalongwith aconstructiveattitudetowardthechallenge.
Explanation Thecontentsoftheappointment announcementandlengthoftimeitis displayedareattheBoard’ssole discretion.TheBoardmaywantto considerannouncingtheappointment duringitsmeetingandalsoby postingitinthesameplacesthatit postedthevacancyannouncement.
SeeBoardpolicy8:10,Connection withtheCommunity.
AdministertheOathofOfficeandbeginorientation.
Guidelines
SeeBoardpolicy2:80,Board MemberOathandConduct
SeeBoardpolicy2:120,Board MemberDevelopment,andexhibit 2:120-E1,GuidelinesforServingas aMentortoaNewSchoolBoard Member
Explanation
Eachindividual,beforetakinghisorherseatonthe Board,musttakeanoathinsubstantiallytheformgiven in105ILCS5/10-16.5.
OrientationassistsnewBoardmemberstolearn, understand,andpracticeeffectivegovernance principles.SeetheIASBFoundationalPrinciplesof EffectiveGovernance,availableat: www.iasb.com/principles_popup.cfm.
InformIASBofthenewlyappointedBoardmember’snameanddirectoryinformation.
DATED:August12,2024
BrookwoodSD167
2:80BoardMemberOathandConduct EachBoardofEducationmember,beforetakinghisorherseatontheBoard,shalltakethefollowing oathofoffice:
I,(name),dosolemnlyswear(oraffirm)thatIwillfaithfullydischargethedutiesoftheofficeof memberoftheBoardofEducationofBrookwoodSchoolDistrict167,inaccordancewiththe ConstitutionoftheUnitedStates,theConstitutionoftheStateofIllinois,andthelawsoftheStateof Illinois,tothebestofmyability.
Ifurtherswear(oraffirm)that:
IshallrespecttaxpayerinterestsbyservingasafaithfulprotectoroftheSchoolDistrict's assets;
IshallencourageandrespectthefreeexpressionofopinionbymyfellowBoardmembersand otherswhoseekahearingbeforetheBoard,whilerespectingtheprivacyofstudentsand employees;
IshallrecognizethataBoardmemberhasnolegalauthorityasanindividualandthat decisionscanbemadeonlybyamajorityvoteatapublicBoardmeeting;
IshallabidebymajoritydecisionsoftheBoard,whileretainingtherighttoseekchangesin suchdecisionsthroughethicalandconstructivechannels;
AspartoftheBoardofEducation,Ishallaccepttheresponsibilityformyroleintheequitable andqualityeducationofeverystudentintheSchoolDistrict;
IshallfosterwiththeBoardextensiveparticipationofthecommunity,formulategoals,define outcomes,andsetthecourseforBrookwoodSchoolDistrict167;
Ishallassistinestablishingastructureandanenvironmentdesignedtoensureallstudents havetheopportunitytoattaintheirmaximumpotentialthroughasoundorganizationalframework;
Ishallstrivetoensureacontinuousassessmentofstudentachievementandallconditions affectingtheeducationofourchildren,incompliancewithStatelaw;
Ishallserveaseducation'skeyadvocateonbehalfofstudentsandourcommunity'sschool(or schools)toadvancethevisionforBrookwoodSchoolDistrict167;and
IshallstrivetoworktogetherwiththeDistrictSuperintendenttoleadtheSchoolDistricttoward fulfillingthevisiontheBoardhascreated,fosteringexcellenceforeverystudentintheareasof academicskills,knowledge,citizenship,andpersonaldevelopment.
TheBoardPresidentortheSchoolDistrictAttorneywilladministertheoathinanopenBoardmeeting; intheabsenceofthePresidentand/ortheAttorney,theVicePresidentwilladministertheoath.Ifall threearenotavailable,theBoardmemberwiththelongestserviceontheBoardwilladministerthe oath.
TheBoardadoptstheIllinoisAssociationofSchoolBoards'CodeofConductforMembersofSchool Boards.AcopyoftheCodeshallbedisplayedintheregularBoardmeetingroom.
LEGALREF.:
105ILCS5/10-16.5.
CROSSREF.:1:30(SchoolDistrictPhilosophy),2:20(PowersandDutiesoftheBoardofEducation; Indemnification),2:50(BoardMemberTermofOffice),2:100(BoardMemberConflictofInterest), 2:105(EthicsandGiftBan),2:210(OrganizationalBoardofEducationMeeting)
Adopted:July10,2023
BrookwoodSD167
AsamemberofmylocalBoardofEducation,Iwilldomyutmosttorepresentthepublicinterestin educationbyadheringtothefollowingstandardsandprinciples:
1. IwillrepresentallSchoolDistrictconstituentshonestlyandequallyandrefusetosurrendermy responsibilitiestospecialinterestorpartisanpoliticalgroups.
2 Iwillavoidanyconflictofinterestortheappearanceofimproprietywhichcouldresultfrommy position,andwillnotusemyBoardmembershipforpersonalgainorpublicity.
3 IwillrecognizethataBoardmemberhasnolegalauthorityasanindividualandthatdecisions canbemadeonlybyamajorityvoteataBoardmeeting.
4. IwilltakenoprivateactionthatmightcompromisetheBoardoradministrationandwillrespect theconfidentialityofprivilegedinformation.
5 IwillabidebymajoritydecisionsoftheBoard,whileretainingtherighttoseekchangesinsuch decisionsthroughethicalandconstructivechannels.
6 IwillencourageandrespectthefreeexpressionofopinionbymyfellowBoardmembersandwill participateinBoarddiscussionsinanopen,honestandrespectfulmanner,honoringdifferences ofopinionorperspective.
7. Iwillpreparefor,attendandactivelyparticipateinBoardofEducationmeetings.
8 IwillbesufficientlyinformedaboutandpreparedtoactonthespecificissuesbeforetheBoard, andremainreasonablyknowledgeableaboutlocal,State,national,andglobaleducationissues.
9 IwillrespectfullylistentothosewhocommunicatewiththeBoard,seekingtounderstandtheir views,whilerecognizingmyresponsibilitytorepresenttheinterestsoftheentirecommunity.
10. IwillstriveforapositiveworkingrelationshipwiththeSuperintendent,respectingthe Superintendent'sauthoritytoadvisetheBoard,implementBoardpolicy,andadministerthe District.
11. Iwillmodelcontinuouslearningandworktoensuregoodgovernancebytakingadvantageof Boardmemberdevelopmentopportunities,suchasthosesponsoredbymyStateandnational SchoolBoardassociations,andencouragemyfellowBoardmemberstodothesame.
12 IwillstrivetokeepmyBoardfocusedonitsprimaryworkofclarifyingtheDistrictpurpose, directionandgoals,andmonitoringDistrictperformance.
DATED:July10,2023
BrookwoodSD167
2:100BoardMemberConflictofInterest NoBoardofEducationmembershall:(1)haveabeneficialinterestdirectlyorindirectlyinanycontract, work,orbusinessoftheDistrictunlesspermittedbyStateorfederallaw;or(2)solicitoraccept gratuities,favors,oranythingofmonetaryvaluefromcontractors,potentialcontractors,orpartiesto agreementsorcontractswiththeDistrict.Situationsinwhichtheinterestisnotsubstantialorthegiftis anunsoliciteditemofnominalvaluemustcomplywithStatelawandBoardpolicy2:105,Ethicsand GiftBan.
BoardmembersmustannuallyfileaStatementofEconomicInterestsasrequiredbytheIllinois GovernmentalEthicsAct.EachBoardmemberisresponsibleforfilingthestatementwiththecounty clerkofthecountyinwhichtheDistrict’smainofficeislocatedbyMay1.
1. ItisthedeclaredpurposeofthispolicythattheBoardofEducationofSchoolDistrict167 maintainaccountabilitywiththecommunityitserves.Tothatend,noBoardmemberwillhavea pecuniaryinterestinanycontract,workorbusinessoftheDistrictunlesspermittedbytheSchool Code.
2 Inordertoinsureallapplicantsfairemploymentopportunities,noBoardofEducationmember willbeemployedbyBrookwoodSchoolDistrict167priortooneyearaftercompletionoftheir termofofficeorresignationfromtheBoard.
FederalandStateGrantAwards NoBoardmembershallparticipateintheselection,award,oradministrationofacontractsupported byafederalawardorStateawardgovernedbytheGrantAccountabilityandTransparencyAct (GATA)(30ILCS708/)ifheorshehasarealorapparentconflictofinterest.Aconflictofinterest ariseswhenaBoardmemberoranyofthefollowingindividualshasafinancialorotherinterestinora tangiblebenefitfromtheentityselectedforthecontract:
1 AmemberoftheBoardmember’simmediatefamily;
2 TheBoardmember’spartner;or
3. AnentitythatemploysorisabouttoemploytheBoardmemberoroneoftheindividualslistedin oneortwoabove.
LEGALREF.: 105ILCS5/10-9.
5ILCS420/,Ill.GovernmentalEthicsAct.
30ILCS708/,GrantAccountabilityandTransparencyAct.
50ILCS105/3,PublicOfficerProhibitedActivitiesAct.
2C.F.R.§200.318(c)(1).
CROSSREF.: 2:105(EthicsandGiftBan),4:60(PurchasesandContracts),5:120(Employee Ethics;CodeofProfessionalConduct;andConflictofInterest)
Adopted:January9,2023
BrookwoodSD167
ProhibitedPoliticalActivity ThefollowingpreceptsgovernpoliticalactivitiesbeingconductedbyDistrictemployeesandBoardof Educationmembers:
1. Noemployeeshallintentionallyperformany"politicalactivity"duringany"compensatedtime," asthosetermsaredefinedherein.
2. NoBoardmemberoremployeeshallintentionallyuseanyDistrictpropertyorresourcesin connectionwithanypoliticalactivity.
3 AtnotimeshallanyBoardmemberoremployeeintentionallyrequireanyotherBoardmember oremployeetoperformanypoliticalactivity:(a)aspartofthatBoardmember'soremployee's duties,(b)asaconditionofemployment,or(c)duringanycompensatedtimeoff,suchas, holidays,vacation,orpersonaltimeoff.
4 NoBoardmemberoremployeeshallberequiredatanytimetoparticipateinanypolitical activityinconsiderationforthatBoardmemberoremployeebeingawardedadditional compensationoranybenefit,whetherintheformofasalaryadjustment,bonus,compensatory timeoff,continuedemploymentorotherwise;norshallanyBoardmemberoremployeebe awardedadditionalcompensationoranybenefitinconsiderationforhisorherparticipationin anypoliticalactivity.
ABoardmemberoremployeemayengageinanyactivitythat:(1)isotherwiseappropriateaspartof hisorherofficialduties,or(2)isundertakenbytheindividualonavoluntarybasisthatisnotprohibited bythispolicy.
LimitationsonReceivingGifts Exceptaspermittedbythispolicy,noBoardmemberoremployee,andnospouseoforimmediate familymemberlivingwithaBoardmemberoremployee,shallintentionallysolicitoracceptany"gift" fromany"prohibitedsource,"asthosetermsaredefinedherein,orthatisotherwiseprohibitedbylaw orpolicy.Noprohibitedsourceshallintentionallyofferormakeagiftthatviolatesthispolicy.
Thefollowingareexceptionstothebanonacceptinggiftsfromaprohibitedsource:
1 Opportunities,benefits,andservicesthatareavailableonthesameconditionsasforthe generalpublic.
2. AnythingforwhichtheBoardmemberoremployee,orhisorherspouseorimmediatefamily member,paysthefairmarketvalue.
3 Any:(a)contributionthatislawfullymadeundertheElectionCode,or(b)activitiesassociated withafundraisingeventinsupportofapoliticalorganizationorcandidate.
4 Educationalmaterialsandmissions.
5. TravelexpensesforameetingtodiscussDistrictbusiness.
6 Agiftfromarelative,meaningthosepeoplerelatedtotheindividualasfather,mother,son, daughter,brother,sister,uncle,aunt,greataunt,greatuncle,firstcousin,nephew,niece, husband,wife,grandfather,grandmother,grandson,granddaughter,father-in-law,mother-in-law, son-in-law,daughter-in-law,brother-in-law,sister-in-law,stepfather,stepmother,stepson, stepdaughter,stepbrother,stepsister,halfbrother,halfsister,andincludingthefather,mother, grandfather,orgrandmotheroftheindividual'sspouseandtheindividual'sfiancéorfiancée.
7 Anythingprovidedbyanindividualonthebasisofapersonalfriendshipunlesstherecipienthas reasontobelievethat,underthecircumstances,thegiftwasprovidedbecauseoftheofficial positionoremploymentoftherecipientorhisorherspouseorimmediatefamilymemberand notbecauseofthepersonalfriendship.Indeterminingwhetheragiftisprovidedonthebasisof
personalfriendship,therecipientshallconsiderthecircumstancesunderwhichthegiftwas offered,suchas:(a)thehistoryoftherelationshipbetweentheindividualgivingthegiftandthe recipientofthegift,includinganypreviousexchangeofgiftsbetweenthoseindividuals;(b) whethertotheactualknowledgeoftherecipienttheindividualwhogavethegiftpersonallypaid forthegiftorsoughtataxdeductionorbusinessreimbursementforthegift;and(c)whetherto theactualknowledgeoftherecipienttheindividualwhogavethegiftalsoatthesametimegave thesameorsimilargiftstootherBoardmembersoremployees,ortheirspousesorimmediate familymembers.
8. Foodorrefreshmentsnotexceeding$75perpersoninvalueonasinglecalendarday;provided thatthefoodorrefreshmentsare:(a)consumedonthepremisesfromwhichtheywere purchasedorprepared;or(b)catered."Catered"meansfoodorrefreshmentsthatare purchasedreadytoconsumewhicharedeliveredbyanymeans.
9. Food,refreshments,lodging,transportation,andotherbenefitsresultingfromoutsidebusiness oremploymentactivities(oroutsideactivitiesthatarenotconnectedtotheofficialdutiesofa Boardmemberoremployee),ifthebenefitshavenotbeenofferedorenhancedbecauseofthe officialpositionoremploymentoftheBoardmemberoremployee,andarecustomarilyprovided toothersinsimilarcircumstances.
10. Intra-governmentalandinter-governmentalgifts."Intra-governmentalgift"meansanygiftgivento aBoardmemberoremployeefromanotherBoardmemberoremployee,and"intergovernmentalgift"meansanygiftgiventoaBoardmemberoremployeefromanofficeror employeeofanothergovernmentalentity.
11. Bequests,inheritances,andothertransfersatdeath.
12 Anyitemoritemsfromanyoneprohibitedsourceduringanycalendaryearhavingacumulative totalvalueoflessthan$100.
Eachofthelistedexceptionsismutuallyexclusiveandindependentofeveryother.
ABoardmemberoremployee,hisorherspouseoranimmediatefamilymemberlivingwiththe Boardmemberoremployee,doesnotviolatethispolicyiftherecipientpromptlytakesreasonable actiontoreturnagiftfromaprohibitedsourcetoitssourceorgivesthegiftoranamountequaltoits valuetoanappropriatecharitythatisexemptfromincometaxationunder26U.S.C.§501(c)(3).
Enforcement TheBoardPresidentandSuperintendentshallseekguidancefromtheBoardattorneyconcerning compliancewithandenforcementofthispolicyandStateethicslaws.TheBoardmay,asnecessary orprudent,appointanEthicsAdvisorforthistask.
WrittencomplaintsallegingaviolationofthispolicyshallbefiledwiththeSuperintendentorBoard President.Assoonaspossibleafteracomplaintisfiled,theSuperintendentshallappointa3memberEthicsCommission.IftheSuperintendentisthesubjectofthecomplaint,theBoardPresident shallperformthisduty.CommissionmembersmaybeanyDistrictresident,exceptthatnoperson shallbeappointedwhoisrelated,eitherbybloodorbymarriage,uptothedegreeoffirstcousin,to thepersonwhoisthesubjectofthecomplaint.IftheCommissionfindsitmorelikelythannotthatthe allegationsinacomplaintaretrue,itshallnotifytheState'sAttorneyand/orrecommenddisciplinary actionfortheemployee.
Definitions
Unlessotherwisestated,alltermsusedinthispolicyhavethedefinitionsgivenintheStateOfficials andEmployeesEthicsAct,5ILCS430/1-5.
"Politicalactivity"means:
1. Preparingfor,organizing,orparticipatinginanypoliticalmeeting,politicalrally,political
demonstration,orotherpoliticalevent.
2 Solicitingcontributions,includingbutnotlimitedtothepurchaseof,selling,distributing,or receivingpaymentforticketsforanypoliticalfundraiser,politicalmeeting,orotherpoliticalevent.
3 Soliciting,planningthesolicitationof,orpreparinganydocumentorreportregardinganythingof valueintendedasacampaigncontribution.
4. Planning,conducting,orparticipatinginapublicopinionpollinconnectionwithacampaignfor electiveofficeoronbehalfofapoliticalorganizationforpoliticalpurposesorfororagainstany referendumquestion.
5. Surveyingorgatheringinformationfrompotentialoractualvotersinanelectiontodetermine probablevoteoutcomeinconnectionwithacampaignforelectiveofficeoronbehalfofa politicalorganizationforpoliticalpurposesorfororagainstanyreferendumquestion.
6 AssistingatthepollsonElectionDayonbehalfofanypoliticalorganizationorcandidatefor electiveofficeorfororagainstanyreferendumquestion.
7 Solicitingvotesonbehalfofacandidateforelectiveofficeorapoliticalorganizationorforor againstanyreferendumquestionorhelpinginanefforttogetvoterstothepolls.
8. Initiatingforcirculation,preparing,circulating,reviewing,orfilinganypetitiononbehalfofa candidateforelectiveofficeorfororagainstanyreferendumquestion.
9 Makingcontributionsonbehalfofanycandidateforelectiveofficeinthatcapacityorin connectionwithacampaignforelectiveoffice.
10 Preparingorreviewingresponsestocandidatequestionnaires.
11. Distributing,preparingfordistribution,ormailingcampaignliterature,campaignsigns,orother campaignmaterialonbehalfofanycandidateforelectiveofficeorfororagainstanyreferendum question.
12 Campaigningforanyelectiveofficeorfororagainstanyreferendumquestion.
13 Managingorworkingonacampaignforelectiveofficeorfororagainstanyreferendum question.
14. Servingasadelegate,alternate,orproxytoapoliticalpartyconvention.
15 Participatinginanyrecountorchallengetotheoutcomeofanyelection.
Withrespecttoanemployeewhosehoursarenotfixed,"compensatedtime"includesanyperiodof timewhentheemployeeisonpremisesunderthecontroloftheDistrictandanyothertimewhenthe employeeisexecutinghisorherofficialduties,regardlessoflocation.
"Prohibitedsource"meansanypersonorentitywho:
1 Isseekingofficialactionby:(a)aBoardmember,or(b)anemployee,orbytheBoardmember oranotheremployeedirectingthatemployee;
2. Doesbusinessorseekstodobusinesswith:(a)aBoardmember,or(b)anemployee,orwith theBoardmemberoranotheremployeedirectingthatemployee;
3 Conductsactivitiesregulatedby:(a)aBoardmember,or(b)anemployeeorbytheBoard memberoranotheremployeedirectingthatemployee;
4 Hasaninterestthatmaybesubstantiallyaffectedbytheperformanceornon-performanceofthe officialdutiesoftheBoardmemberoremployee;
5. IsregisteredorrequiredtoberegisteredwiththeSecretaryofStateundertheLobbyist RegistrationAct,exceptthatanentitydoesnotbecomeaprohibitedsourcemerelybecausea registeredlobbyistisoneofitsmembersorservesonitsboardofdirectors;or
6. Isanagentof,aspouseof,oranimmediatefamilymemberlivingwithaprohibitedsource.
"Gift"meansanygratuity,discount,entertainment,hospitality,loan,forbearance,orothertangibleor intangibleitemhavingmonetaryvalueincludingbutnotlimitedto,cash,foodanddrink,andhonoraria
forspeakingengagementsrelatedtoorattributabletogovernmentemploymentortheofficialposition ofaBoardmemberoremployee.
ComplaintsofSexualHarassmentMadeAgainstBoardMembersbyElectedOfficials PursuanttotheStateOfficialsandEmployeesEthicsAct(5ILCS430/70-5),membersoftheBoard andotherelectedofficialsareencouragedtopromptlyreportclaimsofsexualharassmentbyaBoard member.Everyeffortshouldbemadetofilesuchcomplaintsassoonaspossible,whilefactsare knownandpotentialwitnessesareavailable.Iftheofficialfeelscomfortabledoingso,heorsheshould directlyinformtheindividualthattheindividual’sconductorcommunicationisoffensiveandmuststop.
Boardmembersandelectedofficialsshouldreportclaimsofsexualharassmentagainstamemberof theBoardtotheBoardPresidentorSuperintendent.IfthereportismadetotheSuperintendent,the SuperintendentshallpromptlynotifythePresident,orifthePresidentisthesubjectofthecomplaint, theVicePresident.Reportsofsexualharassmentwillbeconfidentialtothegreatestextent practicable.
WhenacomplaintofsexualharassmentismadeagainstamemberoftheBoardbyanotherBoard memberorotherelectedofficial,theBoardPresidentshallappointaqualifiedoutsideinvestigator whoisnotaDistrictemployeeorBoardmembertoconductanindependentreviewoftheallegations. IftheallegationsconcernthePresident,orthePresidentisawitnessorotherwiseconflicted,theVice Presidentshallmaketheappointment.IftheallegationsconcernboththePresidentandVice President,and/ortheyarewitnessesorotherwiseconflicted,theBoardSecretaryshallmakethe appointment.TheinvestigatorshallprepareawrittenreportandsubmitittotheBoard.
IfaBoardmemberhasengagedinsexualharassment,thematterwillbeaddressedinaccordance withtheauthorityoftheBoard.
TheSuperintendentwillpostthispolicyontheDistrictwebsiteand/ormakethispolicyavailableinthe District’sadministrativeoffice.
LEGALREF.: 105ILCS5/22-93.
5ILCS430/,StateOfficialsandEmployeesEthicsAct.
10ILCS5/9-25.1,ElectionInterferenceProhibitionAct.
CROSSREF.:2:100(BoardMemberConflictofInterest),2:110(Qualifications,Term,andDutiesof BoardOfficers),2:260(UniformGrievanceProcedure),4:60(PurchasesandContracts),5:120 (EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest)
Adopted:December16,2024
BrookwoodSD167
2:110Qualifications,Term,andDutiesofBoardOfficers TheBoardofEducationofficersare:President,VicePresident,Secretary,andTreasurer.These officersareelectedorappointedbytheBoardatitsorganizationalmeeting.
President
TheBoardelectsaPresidentfromitsmembersforatwo-yearterm.ThedutiesofthePresidentareto:
1. Presideatallmeetings;
2 FocustheBoardmeetingagendasonappropriatecontent;
3. MakeallBoardcommitteeappointments,unlessspecificallystatedotherwise;
4. AttendandobserveanyBoardcommitteemeetingathisorherdiscretion;
5 RepresenttheBoardonotherboardsoragencies;
6. SignofficialDistrictdocumentsrequiringthePresident'ssignature,includingBoardminutesand CertificateofTaxLevy;
7 CallspecialmeetingsoftheBoard;
8 ServeastheheadofthepublicbodyforpurposesoftheOpenMeetingsAct(OMA)and FreedomofInformationAct;
9. EnsurethataquorumoftheBoardisphysicallypresentatallBoardmeetings,exceptas otherwiseprovidedbyOMA;
10. AdministertheoathofofficetonewBoardmembers;
11 ServeasorappointtheBoard’sofficialspokespersontothemedia;
12. ExceptwhentheBoardPresidentisthesubjectofacomplaintofsexualharassment,awitness, orotherwiseconflicted,appointaqualifiedoutsideinvestigatortoconductanindependent reviewofallegationsofsexualharassmentmadeagainstaBoardmemberbyanotherBoard memberorelectedofficial;and
13. Ensurethatallfingerprint-basedcriminalhistoryrecordsinformationchecks,screenings,and sexualmisconductrelatedemploymenthistoryreviews(EHRs)requiredbyStatelawandpolicy 5:30,HiringProcessandCriteria,arecompletedfortheSuperintendent.
ThePresidentispermittedtoparticipateinallBoardmeetingsinamannerequaltoallotherBoard members,includingtheabilitytomakeandsecondmotions.
TheVicePresidentfillsavacancyinthePresidency.
VicePresident
TheBoardelectsaVicePresidentfromitsmembersforatwo-yearterm.TheVicePresident performsthedutiesofthePresidentif:
1 TheofficeofPresidentisvacant;
2. ThePresidentisabsent;or
3 ThePresidentisunabletoperformtheoffice'sduties.
AvacancyintheVicePresidencyisfilledbyaspecialBoardelection.
Secretary
TheBoardelectsaSecretaryforatwo-yearterm.TheSecretarymaybe,butisnotrequiredtobe,a Boardmember.TheSecretarymayreceivereasonablecompensationasdeterminedbytheBoard beforeappointment.However,iftheSecretaryisaBoardmember,thecompensationshallnotexceed $500peryear,asfixedbytheBoardatleast180daysbeforethebeginningoftheterm.Thedutiesof
theSecretaryareto:
1. KeepminutesforallBoardmeetings,andkeeptheverbatimrecordforallclosedBoard meetings;
2 KeeprecordsoftheBoard'sofficialacts,andsignthem,alongwiththePresident,before submittingthemtotheTreasureratsuchtimesastheTreasurermayrequire;
3 ReporttotheTreasureronorbeforeJuly7,annually,suchinformationastheTreasureris requiredtoincludeintheTreasurer'sreporttotheappropriateIntermediateServiceCenter ExecutiveDirector;
4. SignofficialDistrictdocumentsrequiringtheSecretary'ssignature;
5 ActasthelocalelectionofficialfortheDistrict;
6 Arrangepublicinspectionofthebudgetbeforeadoption.
TheSecretarymaydelegatesomeoralloftheseduties,exceptwhenStatelawprohibitsthe delegation.TheBoardappointsasecretaryprotempore,whomayormaynotbeaBoardmember,if theSecretaryisabsentfromanymeetingorrefusestoperformthedutiesoftheoffice.Apermanent vacancyintheofficeofSecretaryisfilledbyspecialBoardelection.
RecordingSecretary TheBoardmayappointaRecordingSecretarywhoisastaffmember.TheRecordingSecretaryshall:
1. Mailmeetingnotificationandagendatonewsmediawhohaveofficiallyrequestedcopies;
2 Publishrequirednotices;
3. MaintainBoardpolicy,financialreports,publicity,andcorrespondence;
4 AssisttheSecretarybytakingtheminutesforallopenBoardmeetings;
5 AssembleBoardmeetingmaterialandprovideit,alongwithpriormeetingminutes,toBoard membersbeforethenextmeeting;and
6. PerformtheSecretary'sduties,asassigned,exceptwhenStatelawprohibitsthedelegation.
Inaddition,theRecordingSecretaryorSuperintendentreceivesnotificationfromBoardmemberswho desiretoattendaBoardmeetingbyvideooraudiomeans.
Treasurer Qualifications,appointment,anddutiesoftheTreasurerfortheSchoolDistrictshallbeprovidedinthe SchoolCode.TheTreasurershall:
1 Furnishabond,whichshallbeapprovedbyamajorityofthefullBoard;
2. Maintaincustodyofschoolfunds;
3 Maintainrecordsofschoolfundsandbalances;
4 PrepareamonthlyreconciliationreportfortheSuperintendentandBoard;and
5. Receive,hold,andexpendDistrictfundsonlyupontheorderoftheBoard.
AvacancyintheTreasurer'sofficeisfilledbyBoardappointment.
LEGALREF.: 105ILCS5/8-1,5/8-2,5/8-3,5/8-6,5/8-16,5/8-17,5/10-1,5/10-5,5/10-7,5/10-8,5/10-13,5/10-13.1, 5/10-14,5/10-16.5,5/10-21.9,5/17-1,5/21B-85,and5/22-94.
5ILCS120/7,OpenMeetingsAct.
5ILCS420/4A-106,Ill.GovernmentalEthicsAct.
CROSSREF.:2:80(BoardMemberOathandConduct),2:105(EthicsandGiftBan),2:150 (Committees),2:210(OrganizationalBoardofEducationMeeting),2:220(BoardofEducation MeetingProcedure),5:30(HiringProcessandCriteria)
Adopted:May15,2023
BrookwoodSD167
2:120BoardMemberDevelopment TheBoardofEducationdesiresthatitsindividualmemberslearn,understand,andpracticeeffective governanceprinciples.TheBoardisresponsibleforBoardmemberorientationanddevelopment. BoardmembershaveanequalopportunitytoattendStateandnationalmeetingsdesignedto familiarizememberswithpublicschoolissues,governance,andlegislation.
TheBoardPresidentand/orSuperintendentshallprovideallBoardmemberswithinformation regardingpertinenteducationmaterials,publications,andnoticesoftrainingordevelopment.
MandatoryBoardMemberTraining EachBoardmemberisresponsibleforhisorherowncompliancewiththemandatorytraininglaws thataredescribedbelow:
1. EachBoardmemberelectedorappointedtofillavacancyofatleastoneyear'sdurationmust completeatleastfourhoursofprofessionaldevelopmentandleadershiptrainingin:(1) educationandlaborlaw;(2)financialoversightandaccountability;(3)fiduciaryresponsibilities; (4)trauma-informedpracticesforstudentsandstaff;and(5)improvingstudentoutcomes,within thefirstyearofhisorherfirstterm.
2. EachBoardmembermustcompletetrainingontheOpenMeetingsAct(OMA)nolaterthan90 daysaftertakingtheoathofofficeforthefirsttime.Aftercompletingthetraining,eachBoard membermustfileacopyofthecertificateofcompletionwiththeBoard.TrainingonOMAisonly requiredonce.
3. EachBoardmembermustcompleteatrainingprogramonevaluationsunderthePerformance EvaluationReformAct(PERA)beforeparticipatinginavoteonatenuredteacher'sdismissal usingtheoptionalalternativeevaluationdismissalprocess.Thisdismissalprocessisavailable aftertheDistrict'sPERAimplementationdate.
TheSuperintendentordesigneeshallmaintainontheDistrictwebsitealogidentifyingthecomplete traininganddevelopmentactivitiesofeachBoardmember,includingmandatorytrainingandmay includenon-mandatorytraining.
ProfessionalDevelopment;AdverseConsequencesofSchoolExclusion;StudentBehavior TheBoardPresidentorSuperintendent,ortheirdesignees,shallmakereasonableeffortstoprovide ongoingprofessionaldevelopmenttoBoardmembersabouttherequirementsof105ILCS5/10-22.6 and105ILCS5/10-20.14,adverseconsequencesofschoolexclusionandjustice-systeminvolvement, effectiveclassroommanagementstrategies,culturallyresponsivediscipline,trauma-responsive learningenvironments, appropriateandavailablesupportiveservicesforthepromotionofstudent attendanceandengagement,anddevelopmentallyappropriatedisciplinarymethodsthatpromote positiveandhealthyschoolclimates.
BoardSelf-Evaluation TheBoardwillconductperiodicself-evaluationswiththegoalofcontinuousimprovement:
NewBoardMemberOrientation TheorientationprocessfornewlyelectedorappointedBoardmembersincludes:
1 TheBoardPresidentorSuperintendent,ortheirdesignees,shallgiveeachnewBoardmember acopyoforonlineaccesstotheBoardPolicyManual,theBoard'sregularmeetingminutesfor thepastyear,andotherhelpfulinformationincludingmaterialdescribingtheDistrictand explainingtheBoard'srolesandresponsibilities.
2. TheBoardPresidentordesigneeshallscheduleoneormorespecialBoardmeetings,or
scheduletimeduringregularmeetings,forBoardmemberstobecomeacquaintedandtoreview Boardprocessesandprocedures.
3 TheBoardPresidentmayrequestaveteranBoardmembertomentoranewmember.
4 Allnewmembersareencouragedtoattendworkshopsfornewmembersconductedbythe IllinoisAssociationofSchoolBoards.
Candidates TheSuperintendentordesigneeshallinviteallcurrentcandidatesfortheofficeofBoardmemberto attend:(1)Boardmeetings,exceptthatthisinvitationshallnotextendtoanyclosedmeetings,and(2) pre-electionworkshopsforcandidates.
LEGALREF.: 5ILCS120/1.05and120/2,OpenMeetingsAct.
105ILCS5/10-16aand5/24-16.5.
CROSSREF.:2:80(BoardMemberOathandConduct),2:125(BoardMemberCompensation; Expenses),2:200(TypesofBoardofEducationMeetings)
Adopted:December16,2024
BrookwoodSD167
OnDistrictletterhead
Date
DearBoardofEducationMember:
ThankyouforagreeingtoserveasamentortoanewBoardmember.Thegoalofthementoring programistoorientanewBoardmembertotheBoardandDistrictandhelpthenewBoardmember becomfortable,developself-confidence,andbecomeaneffectiveleader.Followtheseguidelinesto maximizeyourmentoringeffectiveness.
1. Beagoodmentorbysharingyourknowledgeandexperienceswithothers.Takeapersonal interestinhelpingotherssucceed.
2 Trytodevelopaninformal,collegialrelationshipwiththenewBoardmember-explainthatyou aretheretohelp.Listenrespectfullytoallconcernsandanswerquestionshonestly.
3 DuringyourfirstcontactwiththenewBoardmember,introduceyourselfandexplainthatyouwill serveasthenewBoardmember'smentorandarelookingforwardtosharinginformationabout theBoardandDistrict.Ifpossible,meetwiththeindividualtobecomeacquainted.Beavailable asneededtoprovideassistance,advice,andsupport.TheSuperintendent'sofficewillhave alreadysentthenewBoardmemberacopyoftheBoard'spoliciesaswellasotherhelpful material.
4 BepreparedtointroducethenewBoardmemberatupcomingBoardeventsuntilthenewBoard memberbecomesafamiliarface.
5. Beavailableandmaintainahelpfulattitude.YouwillassistthenewBoardmemberinbecoming aneffectivememberoftheBoardandensuringskilledandknowledgeablefutureleadershipfor theDistrict.
Beingamentorcanbringrewardstoyou,thenewBoardmember,andtheDistrict.Thankyouforyour assistanceandcommitment.
Sincerely,
BoardofEducationPresident
DATED:September20,2021
BrookwoodSD167
Districtwebmaster:Postthistemplate(includingtheexplanatoryparagraphs)ontheDistrict's websiteandupdatethetableasinformationisprovided.
EachIllinoisschoolboardmemberwhoiselectedorappointedtofillavacancyofatleastoneyear’s durationmustcompleteState-mandatedprofessionaldevelopmentleadershiptraining(PDLT)and OpenMeetingsAct(OMA)training.State-mandatedtrainingisalsorequiredforboardmemberswho wanttovoteuponadismissalbaseduponthePerformanceEvaluationReformAct.Foradditional information,seeBoardpolicy2:120,BoardMemberDevelopment.
ThefollowingtablecontainsState-mandatedtrainingrequirementsandotherprofessional developmentactivitiesthatwerecompletedbyeachBoardmember.WhentheIllinoisAssociationof SchoolBoards(IASB)providedthetraining,theacronym“IASB”followsthelistedactivity.
Name DevelopmentandTrainingActivityandProvider IASBisavoluntaryorganizationoflocalboardsofeducationdedicatedtostrengtheningtheIllinois publicschoolsthroughlocalcitizencontrol.AlthoughnotapartofStategovernment,IASBisorganized bymemberschoolboardsasaprivatenot-for-profitcorporationunderauthoritygrantedbyArticle23 oftheSchoolCode.ThevisionofIASBisexcellenceinlocalschoolgovernanceinsupportofquality publiceducation.
FormoreinformationregardingIASBanditsprogramsvisitwww.iasb.com.
DATED:September20,2021
BrookwoodSD167
RetiringmembersoftheBoardwillbeappropriatelyrecognizedandthankedfortheirservicetothe schoolsandcommunity.
AplaquewillbepresentedtoeachBoardmemberonretirementattheendofhis/herterm.
ADOPTED:March18,2013
BrookwoodSD167
2:125BoardMemberCompensation;Expenses BoardMemberCompensationProhibited BoardofEducationmembersprovidevolunteerservicetothecommunityandmaynotreceive compensationforservices,exceptthataBoardmemberservingastheBoardSecretarymaybepaid anamountuptothestatutorylimitiftheBoardsoprovides.
RollCallVote AllBoardmemberexpenserequestsfortravel,meals,and/orlodgingmustbeapprovedbyrollcall voteatanopenmeetingoftheBoard.
RegulationofSchoolDistrictExpenses TheBoardregulatesthereimbursementofalltravel,meal,andlodgingexpensesintheDistrictby resolution.Whenpresentingtheproposedbudgetandwhennecessary,theSuperintendentwill recommendamaximumallowablereimbursementamountforexpensestobeincludedinthe resolution.TherecommendedamountshouldbebasedupontheDistrict'sbudgetandotherfinancial considerations.
Moneyshallnotbeadvancedorreimbursed,orpurchaseordersissuedfor:(1)theexpensesofany personexcepttheBoardmember,(2)anyone'spersonalexpenses,or(3)entertainmentexpenses. Entertainmentincludes,butisnotlimitedto,shows,amusements,theaters,circuses,sportingevents, oranyotherplaceofpublicorprivateentertainmentoramusement,unlesstheentertainmentis ancillarytothepurposeoftheprogramorevent.
ExceedingtheMaximumAllowableReimbursementAmount(s) Allrequestsforexpenseadvancements,reimbursements,and/orpurchaseordersthatexceedthe maximumallowablereimbursementamountsetbytheBoardmayonlybeapprovedbyitwhen:
1 TheBoard'sresolutiontoregulateexpensesallowsforsuchapproval;
2 Anemergencyorotherextraordinarycircumstanceexists;and
3. TherequestisapprovedbyarollcallvoteatanopenBoardmeeting.
Advancements TheBoardmayadvancetoitsmembersactualandnecessaryexpensestobeincurredwhile attending:
1 MeetingssponsoredbytheIllinoisStateBoardofEducationorbytheRegionalSuperintendent ofSchools;
2. Countyorregionalmeetingsandtheannualmeetingsponsoredbyanyschoolboard associationcomplyingwithArticle23oftheSchoolCode;and
3. Meetingssponsoredbyanationalorganizationinthefieldofpublicschooleducation.
ExpenseadvancementrequestsmustbesubmittedtotheSuperintendentordesigneeontheBoard's standardizedestimatedexpenseapprovalform.Afterspendingexpenseadvancements,Board membersmustusetheBoard'sstandardizedexpensereimbursementformandsubmittothe Superintendent:(a)theitemized,signedadvancementvoucherthatwasissued,and(b)theamountof actualexpensesbyattachingreceipts.ABoardmembermustreturntotheDistrictanyportionofan expenseadvancementnotused.Ifanexpenseadvancementisnotrequested,expense reimbursementsmaybeissuedbytheBoardtoitsmembersfortheactivitieslistedinnumbersone throughthree,above,alongwithregistrationfeesortuitionforacourse(s)thatallowedcompliance withthemandatorytrainingsdescribedinpolicy2:120,BoardMemberDevelopmentandother
professionaldevelopmentopportunitiesthatareencouragedbytheSchoolCode(seethe ReimbursementsandPurchaseOrderssubhead,below).Expenseadvancementsandvouchers shallbepresentedtotheBoardinitsregularbillprocess.
ReimbursementsandPurchaseOrders Expensereimbursementisnotguaranteedand,whenpossible,BoardmembersshouldseekpreapprovalofexpensesbyprovidinganestimationofexpensesontheBoard'sstandardizedestimated expenseapprovalform,exceptinsituationswhentheexpenseisdiminutive.Whenpre-approvalisnot sought,BoardmembersmustseekreimbursementontheBoard'sstandardizedexpense reimbursementform.ExpensereimbursementsandpurchaseordersshallbepresentedtotheBoard initsregularbillprocess.
CreditandProcurementCards CreditandprocurementcardsshallnotbeissuedtoBoardmembers.
StandardizedExpenseForm(s)Required Allrequestsforexpenseadvancement,reimbursement,and/orpurchaseordersintheDistrictmustbe submittedontheappropriateitemized,signedstandardizedform(s).Theform(s)mustshowthe followinginformation:
1 Theamountoftheestimatedoractualexpense,withattachedreceiptsforactualincurred expenses.
2 ThenameandofficeoftheBoardmemberwhoisrequestingtheexpenseadvancementor reimbursement.Receiptsfromgroupfunctionsmustincludethenames,offices,andjobtitlesof allparticipants.
3. Thedate(s)oftheofficialbusinessonwhichtheexpenseadvancementorreimbursementwillbe orwasexpended.
4. Thenatureoftheofficialbusinessconductedwhentheexpenseadvancementorreimbursement willbeorwasexpended.
TypesofOfficialBusinessforExpenseAdvancements,Reimbursements,andPurchaseOrders 1 Registration.Whenpossible,registrationfeeswillbepaidbytheDistrictinadvance.
2. Travel.Theleastexpensivemethodoftravelwillbeused,providingthatnohardshipwillbe causedtotheBoardmember.Boardmemberswillbereimbursedfor:
a. Airtravelatthecoachoreconomyclasscommercialairlinerate.Firstclassorbusiness classairtravelwillbereimbursedonlyifemergencycircumstanceswarrant.The emergencycircumstancesmustbeexplainedontheexpenseformandBoardapprovalof theadditionalexpenseisrequired.Feesforthefirstcheckedbagwillbereimbursed. Copiesofairlineticketsandbaggagereceiptsmustbeattachedtotheexpenseform.
b. Railorbustravelatactualcost.Railorbustravelcostsmaynotexceedthecostofcoach airfare.Copiesofticketsmustbeattachedtotheexpenseformtosubstantiateamounts.
c UseofpersonalautomobilesatthestandardmileagerateapprovedbytheInternal RevenueServiceforincometaxpurposes.Thereimbursementmaynotexceedthecostof coachairfare.Mileageforuseofpersonalautomobilesintripstoandfromtransportation terminalswillalsobereimbursed.Tollchargesandparkingcostswillbereimbursed.
d Automobilerentalcostswhenthevehicle'suseiswarranted.Thecircumstancesforsuch usemustbeexplainedontheexpenseform.
e Taxis,airportlimousines,ridesharingorotherlocaltransportationcosts.
3. Meals.MealschargedtotheSchoolDistrictwillbereimbursedformealcostsupto$150.00per day,consistentwiththemaximumallowablereimbursementamountsetbytheBoard.Tipsare includedwithmealcharges.Expenseformsmustexplainthemealchargesincurred.Alcoholic beverageswillnotbereimbursed.
4. Lodging.Boardmembersshouldrequestconferencerateormid-fareroomaccommodations.A singleroomratewillbereimbursed.Boardmembersshouldpaypersonalexpensesat checkout.Ifthatisimpossible,deductionsforthechargesshouldbemadeontheexpenseform.
5 MiscellaneousExpenses.Boardmembersmayseekreimbursementforotherexpenses incurredwhileattendingameetingsponsoredbyorganizationsdescribedhereinbyfully describingtheexpensesontheexpenseform,attachingreceipts.
AdditionalRequirementsforTravelExpensesChargedtoFederalandStateGrants AllBoardmemberexpensesfortravelchargedtoafederalgrantorStategrantgovernedbytheGrant AccountabilityandTransparencyAct(30ILCS708/)mustcomplywithBoardpolicy5:60,Expenses, anditsimplementingprocedures.Travelexpensesincludecostsfortransportation,lodging,meals, andrelateditems.
LEGALREF.: 105ILCS5/10-20and5/10-22.32.
30ILCS708/,GovernmentAccountabilityandTransparencyAct.
50ILCS150/,LocalGovernmentTravelExpenseControlAct.
CROSSREF.:2:100(BoardMemberConflictofInterest),2:120(BoardMemberDevelopment), 2:240(BoardPolicyDevelopment),4:50(PaymentProcedures),4:55(UseofCreditandProcurement Cards),5:60(Expenses)
Adopted:August12,2024
BrookwoodSD167
2:125-E1Exhibit-BoardMemberExpenseReimbursementForm SubmittotheSuperintendent,whowillincludethisrequestinthemonthlylistofbillspresentedto theBoardofEducation.Pleaseprintandattachreceiptsforallexpenditures.Useofthisformis requiredby2:125-E3,ResolutiontoRegulateExpenseReimbursements.Pleaseprint.
Name:___________________________Title/Office:___________________________
TravelDestination:___________________________Purpose:___________________________
DepartureDate:___________________________ReturnDate:___________________________
ReceiptsattachedRequestDate:___________________________
Estimatedexpensesattached(Completed2:125-E2,BoardMemberEstimatedExpense ApprovalForm)(pre-approvalisrequiredforfederalandStategrants).
Approvedexpenseadvancement(voucher)attached,ifapplicable*(Completed2:125-E2, BoardMemberEstimatedExpenseApprovalForm.)
ActualExpenseReport *Boardmemberswillbereimbursedforactualandnecessaryexpensesthatexceedtheamount advanced,butmustrefundanyexpenseadvancementthatexceedstheactualandnecessary expensesincurred.105ILCS5/10-22.32.ForfederalandStategrants,boardmemberswillbe reimbursedforactualandnecessaryexpensesthatexceedestimatedexpensesaspermittedby Boardpolicy2:125,BoardMemberCompensation;Expenses
AutoTravelAllowance:___________________________permile Date
Subtotal Advances -
TOTAL(anegativeamountindicatesrefundduefromBoardmember) $
SubmittingBoardMember'sSignature___________________________Date
SuperintendentSignature___________________________Date
Approved Denied
ApprovedinPart ExceedsMaximumAllowableAmount
GrantFundingSource(ifapplicable):
Comments:
DATED:August12,2024
BrookwoodSD167
2:125-E2Exhibit-BoardMemberEstimated ExpenseApprovalForm SubmittotheSuperintendent,whowillincludethisrequestinthemonthlylistofbillspresentedto theBoardofEducation.Useofthisformisrequired:(1) by2:125-E3,ResolutiontoRegulate ExpenseReimbursements,and(2) forpre-approvalofexpensestobechargedtoafederal grantorStategrantgovernedbytheGrantAccountabilityandTransparencyAct.Pleaseprint.
Name:___________________________
Title/Office:___________________________
TravelDestination:___________________________Purpose:___________________________
DepartureDate:___________________________ReturnDate:___________________________
EstimatedExpensesApprovalRequested(50ILCS150/20orgrantexpenditure)
Travelisgrant-related*(specifygrant):___________________________
PurchaseOrderRequested
PurchaseOrder#:___________________________
ExpenseAdvancementVoucherRequested(105ILCS5/10-22.32)
VoucherAmount:___________________________
EstimatedExpenseReport AutoTravelAllowance:___________________________permile
*Grant-relatedtravelonly:Exceptformileageandothertransportationexpenses,expense reimbursement/perdiemisonlyallowedifonofficialtravelstatusfor12hoursormore.Iflodging atorbelowtheapplicableratecannotbeidentified,pleaseindicatebelowandattachatleastthree quotesforreview.
Date
SubmittingBoardMember'sSignature___________________________Date
SuperintendentSignature___________________________Date
BoardAction:
Approved Denied
ApprovedinPart ExceedsMaximumAllowableAmount
GrantFundingSource(ifapplicable):
Comments:
DATED:August12,2024
BrookwoodSD167
2:130Board-SuperintendentRelationship TheBoardofEducationdirects,throughpolicy,theSuperintendentinhisorherchargeofthe administrationoftheDistrictbydelegatingitsauthoritytooperatetheDistrictandprovideleadership tostaff.TheBoardemploysandevaluatestheSuperintendentandholdshimorherresponsibleforthe operationoftheDistrictinaccordancewithBoardpoliciesandStateandfederallaw.
DelegationbytheBoardofitsexecutivepowerstotheSuperintendentprovidesfreedomforthe SuperintendenttomanagetheschoolwithintheBoard'spolicies,andfreestheBoardtodevoteits timetopolicymakingandappraisalfunctions.
TheBoard-Superintendentrelationshipisbasedonmutualrespectfortheircomplementaryroles.The relationshiprequiresclearcommunicationofexpectationsregardingthedutiesandresponsibilitiesof boththeBoardandSuperintendent.
TheBoardconsiderstherecommendationsoftheSuperintendentastheDistrict'sChiefExecutive Officer.TheBoardadoptspoliciesnecessarytoprovidegeneraldirectionfortheDistrictandto encourageachievementofDistrictgoals.TheSuperintendentdevelopsplans,programs,and proceduresneededtoimplementthepoliciesanddirectstheDistrict'soperations.
Inhis/hereffortstokeeptheBoardinformed,theSuperintendentwillnotifyBoardmembersas promptlyaspossibleofanyhappeningsofanemergencynaturewhichoccurinschools.
InorderforaBoardtomeetitsresponsibilitiesitmustbekeptfullyinformedbytheSuperintendent. Therefore,noticeof,agendafor,andminutesfromcommitteemeetingsandpreliminarydraftsof recommendedBoardactions,aretobesenttoallBoardmembers.Inaddition,anymaterialthatis distributedbytheSuperintendentorhis/herstafftooneBoardmemberistobedistributedtoallBoard memberswhorequestit.
LEGALREF.: 105ILCS5/10-16.7and5/10-21.4.
CROSSREF.:3:40(Superintendent)
Adopted:September20,2021
BrookwoodSD167
TheBoardofEducationwelcomescommunicationsfromstaffmembers,parents/guardians,students, andcommunitymembers.IndividualsmaysubmitquestionsorcommunicationsfortheBoard’s considerationtotheSuperintendentormayusetheelectroniclinktotheBoard’semailaddress(es) postedontheDistrict’swebsite.
TheSuperintendentordesigneeshall:
1 EnsurethatthehomepagefortheDistrict'swebsitecontainsanactiveelectroniclinktothe emailaddress(es)fortheBoard,and
2. DuringtheBoard’sregularmeetings,reportfortheBoard’sconsiderationallquestionsor communicationssubmittedthroughtheactiveelectroniclinkalongwiththestatusoftheDistrict’s responseintheBoardmeetingpacket.
Ifcontactedindividually,Boardmemberswillreferthepersontotheappropriatelevelofauthority, exceptinunusualsituations.Boardmembers'questionsorcommunicationstostafforaboutprograms willbechanneledthroughtheSuperintendent'soffice.Boardmemberswillnottakeindividualaction thatmightcompromisetheBoardorDistrict.Thereisnoexpectationofprivacyforanycommunication senttotheBoardoritsmembers,whethersentbyletter,email,orothermeans.
BoardMemberUseofElectronicCommunications Forpurposesofthissection,electroniccommunicationsincludes,withoutlimitation,electronicmail, electronicchat,instantmessaging,texting,andanyformofsocialnetworking.Electronic communicationsamongamajorityormoreofaBoard-quorumshallnotbeusedforthepurposeof discussingDistrictbusiness.ElectroniccommunicationsamongBoardmembersshallbelimitedto: (1)disseminatinginformation,and(2)messagesnotinvolvingdeliberation,debate,ordecisionmaking.Thefollowinglistcontainsexamplesofpermissibleelectroniccommunications:
Agendaitemsuggestions Remindersregardingmeetingtimes,dates,andplaces
Boardmeetingagendasorinformationconcerningagendaitems
Individualemailstocommunitymembers,subjecttotheotherlimitationsinthispolicy
InaccordancewiththeOpenMeetingsActandtheOathofOfficetakenbyBoardmembers,individual Boardmemberswillnot(a)replytoanemailonbehalfoftheentireBoard,or(b)engageinthe discussionofDistrictbusinessthroughelectroniccommunicationswithamajorityofaBoard-quorum.
LEGALREF.: 5ILCS120/,OpenMeetingsAct.
50ILCS205/20,LocalRecordsAct.
CROSSREF.: 2:220(BoardofEducationMeetingProcedure),3:30(ChainofCommand),8:110 (PublicSuggestionsandConcerns)
Adopted:May13,2024
BrookwoodSD167
TheOpenMeetingsAct(OMA)requirestheBoardofEducationtodiscussDistrictbusinessonlyata properlynoticedBoardmeeting.5ILCS120/.OtherthanduringaBoardmeeting,amajorityormore ofaBoard-quorummaynotengageincontemporaneousinteractivecommunication,whetherin personorelectronically,todiscussDistrictbusiness.ThisGuidanceassumesaBoardhasseven membersandcoversissuesarisingfromBoardpolicy2:140,CommunicationsToandFromthe Board.
CommunicationsBetweenorAmongBoardMembersand/ortheSuperintendentOutsideofa ProperlyNoticedBoardMeeting 1 TheSuperintendentordesigneeispermittedtoemailinformationtoBoardmembers.For example,theSuperintendentmayemailBoardmeetingagendasandsupportinginformationto Boardmembers.WhenrespondingtoasingleBoardmember'srequest,theSuperintendent shouldcopyallotherBoardmembersandincludeadonotreply/forwardalerttothegroup,such as:"BOARDMEMBERALERT:Thisemailisinresponsetoarequest.Donotreplyor forwardtothegroupbutonlytothesender."
2. BoardmembersarepermittedtodiscussanymatterexceptDistrictbusinesswitheachother, whetherinpersonorbytelephoneoremail,regardlessofthenumberofmembersparticipating inthediscussion.Forexample,theymaydiscussleaguesports,work,orcurrentevents.
3. Boardmembersarepermittedtoprovideinformationtoeachother,whetherinpersonorby telephoneoremail,thatisnon-deliberativeandnon-substantive.Examplesofthistypeof communicationincludeschedulingmeetingsandconfirmingreceiptofinformation.
4 ABoardmemberisnotpermittedtodiscussDistrictbusinesswithmorethanoneotherBoard memberatatime,whetherinpersonorbytelephoneoremail.Statedanotherway,aBoard membermaydiscussDistrictbusinessinpersonorbytelephoneoremailwithonlyoneother Boardmemberatatime.However,aBoardmembershouldnotfacilitateinteractive communicationbydiscussingDistrictbusinessinaseriesofvisitswith,ortelephonecallsor emailsto,Boardmembersindividually.
5 ABoardmembershouldincludeadonotreply/forwardalertwhenemailingamessage concerningDistrictbusinesstomorethanoneotherBoardmember.Thefollowingisanexample ofsuchanalert:"BOARDMEMBERALERT:Thisemailisnotforinteractivediscussion purposes.Therecipientshouldnotreplytoitorforwardittoanyotherindividual."
6. BoardmembersshouldnotforwardemailreceivedfromanotherBoardmember.
WhenMusttheElectronicCommunicationsSentorReceivedbyIndividualBoardMembersBe DisclosedPursuanttoaFreedomofInformationAct(FOIA)Request?
AnelectroniccommunicationmustbedisclosedifitisapublicrecordasdefinedbyFOIA,unlessa specificexemptionapplies.Apublicrecordisanyrecordedinformation"pertainingtothetransaction ofpublicbusiness,regardlessofphysicalformorcharacteristics,havingbeenpreparedbyorfor,or havingbeenorbeingusedby,receivedby,inthepossessionof,orunderthecontrolofanypublic body."5ILCS140/2.EmailsentorreceivedbyanindividualBoardmembermaybe,dependingon thecontentandcircumstances,subjecttodisclosureasapublicrecord(unlessaFOIAexemptionis applicable).
IfaBoardmemberusesaDistrict-provideddeviceoremailaddresstodiscusspublicbusiness,the emailissubjecttodisclosureunderFOIA,barringanapplicableexemption.IfaBoardmemberusesa privatedeviceandemailaddress,thecommunicationissubjecttoFOIAifitsatisfiesthistest:
First,thecommunicationpertainstothetransactionofpublicbusiness,and
Second,thecommunicationwas:(1)preparedbyapublicbody,(2)preparedforapublicbody,(3) usedbyapublicbody,(4)receivedbyapublicbody,(5)possessedbyapublicbody,and/or(6) controlledbyapublicbody.
ThistestisfromtheappellatecourtdecisioninCityofChampaignv.Madigan,992N.E.2d629(Ill. App.Ct.2013).
ThefollowingexamplesdescribeFOIA'streatmentofelectroniccommunications:
1. Ifanelectroniccommunicationdoesnotpertaintopublicbusiness,itisnotapublicrecordand isnotsubjecttoaFOIArequest.
2 Anelectroniccommunicationpertainingtopublicbusinessthatis:
a Sentand/orreceivedbyanindividualBoardmemberusingapersonalelectronicdevice andpersonalemailaddresswhileheorsheisathomeorworkwouldnotbeapublic record.IndividualBoardmembers,alone,cannotconductschoolDistrictbusiness.As statedearlier,emailsamongamajorityormoreofaBoard-quorumviolateOMAand,thus, aresubjecttodisclosureduringproceedingstoenforceOMA.
b Sentand/orreceivedbyanindividualBoardmemberonaDistrict-issueddeviceor District-issuedemailaddresswillbeapublicrecordandsubjecttoFOIA.Theelectronic communicationisunderthecontroloftheDistrict.
c ReceivedbyanindividualBoardmemberonapersonalelectronicdeviceandthen forwardedbytheBoardmembertoaDistrict-owneddeviceorserverwillbeapublic recordandsubjecttoFOIA.Theelectroniccommunicationisunderthecontrolofthe District.
d ReceivedbyanindividualBoardmemberusingapersonalelectronicdeviceandpersonal emailaddress,andthenforwardedbytheBoardmembertoenoughmembersto constituteamajorityormoreofaBoard-quorumwillbeapublicrecordandsubjectto FOIA.TheelectroniccommunicationisintheDistrict'spossession.
e EithersenttoorfromaBoardmember'spersonalelectronicdeviceduringaBoard meetingwillbeapublicrecordandsubjecttoFOIA.Theelectroniccommunicationisin theDistrict'spossessionbecauseBoardmemberswerefunctioningcollectivelyasa publicbody.
TheDistrict'sFreedomofInformationOfficerand/orBoardAttorneywillhelpdeterminewhena specificcommunicationmustbedisclosedpursuanttoaFOIArequest.
WhenMustElectronicCommunicationsBeRetained? EmailthatqualifiesunderFOIAasapublicrecordwillneedtobestoredpursuanttotheLocal RecordsAct(LRA),onlyifitisevidenceoftheDistrict'sorganization,function,policies,procedures,or activitiesorcontainsinformationaldataappropriateforpreservation.50ILCS205/.Anexampleisany emailfromaBoardofficerconcerningadecisionmadeinhisorhercapacityasanofficer.IfaBoard memberuseshisorherpersonalemail,heorshemustcopythistypeofemailtotheappropriate Districtofficewhereitwillbestored.Ifmadeavailable,Boardmembersshouldusetheiremail accountsprovidedbytheDistrictandtheDistrictwillautomaticallystoretheofficialrecordmessages. TheDistrictwilldeletetheseofficialrecordmessagesasprovidedinanapplicable,approved retentionschedule.Ofcourse,emailpertainingtopublicbusinessthatissentorreceivedbya BoardMemberusingaDistrict-issueddeviceoremailaddresswillbesubjecttoFOIA,evenifthe emaildoesnotneedtoberetainedundertheLRA.
Important:Donotdestroyanyemailconcerningatopicthatisbeinglitigatedwithoutobtainingthe Boardattorney'sdirection.Infederallawsuits,thereisanautomaticdiscoveryofvirtuallyalltypesof electronicallycreatedorstoreddatathatmightberelevant.Attorneyswillgenerallynotifytheirclientsat
thebeginningofalegalproceedingnottodestroyanyelectronicrecordsthatmightberelevant.Thisis referredtoasalitigationhold.Formorediscussionofalitigationhold,see2:250-AP2,Protocolsfor RecordPreservationandDevelopmentofRetentionSchedules.Inaddition,anypersonwho knowinglywiththeintenttodefraudanypartydestroys,removes,orconcealsanypublicrecord commitsaClass4felony.50ILCS205/4.
DATED:May13,2024
BrookwoodSD167
TheBoardofEducationmayestablishcommitteestoassistwiththeBoard'sgovernancefunctionand, insomesituations,tocomplywithStatelawrequirements.ThesecommitteesareknownasBoard committeesandreportdirectlytotheBoard.CommitteemembersmayincludebothBoardmembers andnon-Boardmembersdependingonthecommittee'spurpose.TheBoardPresidentmakesall Boardcommitteeappointmentsunlessspecificallystatedotherwise.Generally,theBoardwillmeetas aCommitteeoftheWholewheretheinputofeveryoneelsemaybeconsidered.Boardcommittee meetingsshallcomplywiththeOpenMeetingsAct.ABoardcommitteemaynottakefinalactionon behalfoftheBoard-itmayonlymakerecommendationstotheBoard.
SpecialBoardCommittees Aspecialcommitteemaybecreatedforspecificpurposesortoinvestigatespecialissues.Aspecial committeeisautomaticallydissolvedafterpresentingitsfinalreporttotheBoardorattheBoard's discretion.
StandingBoardCommittees Astandingcommitteeiscreatedforanindefinitetermalthoughitsmemberswillfluctuate.Standing committeesare:
1 BoardPolicyCommittee.Thiscommitteeresearchespolicyissues,andprovidesinformation andrecommendationstotheBoard.
2. Parent-TeacherAdvisoryCommittee.Thiscommitteeassistsinthedevelopmentofstudent behaviorpolicyandprocedure,andprovidesinformationandrecommendationstotheBoard.Its membersareparents/guardiansandteachers,andmayincludepersonswhoseexpertiseor experienceisneeded.Thecommitteereviewssuchissuesasadministeringmedicationinthe schools,reciprocalreportingbetweentheSchoolDistrictandlocallawenforcementagencies regardingcriminaloffensescommittedbystudents,studentdiscipline,disruptiveclassroom behavior,schoolbussafetyprocedures,andthedisseminationofstudentconductinformation.
3. BehavioralInterventionsCommittee.Thiscommittee,coordinatedbytheExecutiveDirectorof theSpecialEducationCooperative,developsandmonitorsproceduresforusingbehavioral interventionsinaccordancewithBoardpolicy7:230,MisconductbyStudentswithDisabilities CommitteereportsandrecommendationsaremadetotheBoarduponitsrequest.
4. SafeSchoolsCommittee.
5 PersonnelCommittee.
6 FinanceCommittee.
7. BuildingCommittee.
NothinginthispolicylimitstheauthorityoftheSuperintendentordesigneetocreateanduse committeesthatreporttohimorherortootherstaffmembers.
LEGALREF.:
5ILCS120/,OpenMeetingsAct.
105ILCS5/10-20.14and5/14-8.05.
CROSSREF.:2:110(Qualifications,Term,andDutiesofBoardOfficers),2:200(TypesofBoardof EducationMeetings),2:240(BoardPolicyDevelopment),7:190(StudentBehavior),7:230 (MisconductbyStudentswithDisabilities)
Adopted:January9,2023
2:152AdvisoryCommitteestotheBoard AdvisoryCommitteesshouldbeappointedonlywhenthereisadefinitefunctiontobeperformed.This functionshouldbeindicatedtothecommitteeinwritingwhenitisappointed.
AdvisoryCommitteesshouldbeappointedprimarilytoadvisetheBoard.Ingeneral,individual membersofsuchcommitteeswillnotberequestedtoperformspecificservicesfortheBoard.Unique talentsofmemberscanbestbeutilizedonaconsultativebasis.Theultimateauthoritytomake decisionswillcontinuetoresideinthepoweranddutiesoftheBoardasimposedbylaw.
AdvisoryCommitteesshouldnotbeappointedtoadviseonmattersrequiringdecisionbytheBoard unlessadequatetimeisavailableforathoroughstudybythecommittee.
Uponcompletingitsassignment,eachcommitteeeitherwillbegivennewtasksorwillbedissolved promptly.Nocommitteewillbeallowedtocontinueforprolongedperiodswithoutadefinite assignment.
TheBoardwillhavethesolepowertodissolveanyofitsadvisorycommitteesandwillreservetheright toexercisethispoweratanytimeduringthelifeofthecommittee.
Publicity TheBoardwillseethatthepublicismadeawareoftheservicesrenderedbysuchcommitteesof citizensasitmayappointandwillseethatthepublicisinformedofallmajorconclusionsand recommendationsmadebysuchcommittees.Allpublicannouncementsconcerningtheorganization, membership,operation,recommendationsanddissolutionofsuchcommitteewillbemadeatsucha timeandinsuchmannerastheBoardmaychoose.
Noticeofcommitteemeetingswillbegivenincompliancewithandconductedinaccordancewiththe OpenMeetingsAct
ADOPTED:March18,2013
BrookwoodSD167
2:160BoardAttorney TheBoardofEducationmayretainlegalserviceswithoneormoreattorneysorlawfirmstobethe BoardAttorney(s).TheBoardAttorneyrepresentstheBoardinitscapacityasthegoverningbodyfor theSchoolDistrict.TheBoardAttorneyservesonaretainerorotherfeearrangementasdetermined inadvance.TheBoardAttorneywillprovideservicesasdescribedintheagreementforlegalservices orasmemorializedbyanengagementletter.TheDistrictwillonlypayforlegalservicesthatare providedinaccordancewiththeagreementforlegalservices,asmemorializedbyanengagement letter,orthatareotherwiseauthorizedbythispolicyoramajorityoftheBoard.
TheSuperintendent,hisorherdesignee,andanyBoardmember,areeachauthorizedtoconferwith and/orseekthelegaladviceoftheBoardAttorney.TheBoardmayalsoauthorizeaspecificBoard membertoconferwiththeBoardAttorneyonitsbehalf.
TheSuperintendentmayauthorizetheBoardAttorneytorepresenttheDistrictinanylegalmatteruntil theBoardhasanopportunitytobeinformedofand/orconsiderthematter.
TheBoardretainstherighttoconsultwithoremployotherattorneysandtoterminatetheserviceofany attorney.
LEGALREF.: Rule1.7(ConflictofInterest:CurrentClients)andRule1.13(OrganizationasClient)oftheIll.Rulesof ProfessionalConductadoptedbytheIll.SupremeCourt.
CROSSREF.:4:60(PurchasesandContracts)
Adopted:August12,2024
BrookwoodSD167
2:160-E -ChecklistforSelectingaBoardAttorney TheBoardofEducationselectsandretainstheBoardAttorney(s).TheBoardmayusethischecklist forguidancewhenitselectsandretainsattorney(s)and/orlawfirmsforlegalservices.Thischecklistis designedfortheBoardtousearequestforproposal(RFP)processtoseekoutsideattorneys/law firms.TheBoardmayalsoselectanattorneywithoutusinganRFPprocessandadaptthischecklist. TheBoardmayalsoadaptthischecklistanduseitforanapplicationprocess,iftheBoardseeksan inhouseattorney.Formoreinformation,calltheIll.AssociationofSchoolBoard's(IASB)Officeof GeneralCounsel;seeitscurrentphonenumbersatwww.iasb.com/about-us/staff/#office-generalcounsel.
DeterminewhattypeoflegalservicestheDistrictneeds.
1 ReviewBoardpolicy2:160,BoardAttorney Note:CriticallyanalyzewhethertheDistrict’slegal needsarebestservedbyin-houseattorneysoroutsideattorneys/lawfirms.Manydistrictsusea combinationoftheseservices.Manydistrictsalsousemultipleattorneys/lawfirmsfortheir specialties,e.g.,differentlawfirmsforbondcounsel,specialeducation,orlaborlaw.Some boardsalsoapproveapanelofattorneysandallowtheadministrationtochoosewhichattorney touse.
2 Considerthefollowingfactorstoanalyzethetype(s)oflegalservicesneededfortheDistrict including,butarenotlimitedto:
District’ssize;
Anypastandcurrentexperienceswithlegalmatters;
ComplexityoftheDistrict’slegalneeds;
Availabilityofexpertise;and
Costofoutsidefeescomparedtointernalstaffexpensesforanin-housearrangement.
Developalistofqualificationsnecessaryforprovidingqualitylegalservicestothe District.
1. ReviewBoardpolicy4:60,PurchasesandContracts.Note:WhileStatelawexemptshiringan attorneyfrombiddingrequirements(105ILCS10-20.21(a)),theBoardmaywanttoreviewits procurementprocessesandalignprocurementforlegalservicestoitsnon-bidding-related standardsforpurchases,e.g.,avoidingfavoritism,stayingwithintheDistrict’sbudget,etc.
2. Developthelistofqualifications.Themajorqualificationsinclude,butarenotlimitedto:
LicensedtopracticelawinIllinoisandingoodstandingwiththeIll.AttorneyRegistration andDisciplinaryCommission(ARDC)(seechecklistitemConductareferencecheckand otherbackgroundinvestigations,below)
MemberoftheDistrict’sassignedUnitedStatesdistrictcourtandtheSeventhCircuit CourtofAppeals
SubstantiveknowledgeandexperienceinthelegalareasmatchingDistrict’sneeds,e.g., bidding,civilrights,collectivebargaining,educationreform,employmentlaw,Freedomof InformationAct,OpenMeetingsAct,otherrecordslaws,specialeducation,studentrights, etc.Note:ThislistofknowledgeandexperiencemustbecreatedbytheDistrict’s identifiedneedsandmaychangefromtimetotime.
Experienceinallaspectsofcontract,employment,andschoollaw
ExperiencethatmeetstheDistrict’sneeds,includinglitigationexperienceinStateand federalcourts
Membershipinprofessionalassociations,suchas,theIll.CouncilofSchoolAttorneys (ICSA)andeducationlawsectionsofbarassociations,etc.
Demonstratedknowledgeofandabilitytoapplyprofessionalresponsibilityrules
AccessibilityfortheDistrict’sidentifiedneeds,e.g.,eveningBoardmeetings,phonecalls, etc.
AbilitytodeclarethatrepresentationoftheDistrictwillbetotheexclusionofallother clientshavingpotentialconflictswiththeDistrict’sinterests
Whenadditionalqualificationsapply,listthosequalificationsforprovidinglegalservices. Thismayincludespecialtiessuchasbondcounsel,etc.
DeveloptheRFP.
1. InsertthelistofqualificationsthattheBoarddeveloped.
2 Includethefollowinginformation:
Thedeadlineforresponsestobesubmitted
Thelocation(addressoremail)whereresponsesshouldbesent
AstatementthattheBoardissolicitingproposalsfromqualifiedlawyersandlawfirmsto providelegalservicestotheSchoolDistrict
SignificantinformationabouttheDistrict(seeBoardpolicy1:30,SchoolDistrict Philosophy,fortheDistrict’smissionstatementthatisspecifictothecommunity’sgoals)
Thescopeofwork,e.g.,“TheBoardAttorneywillprovidelegaladviceconcerning[typical duties,specificduties,excludedduties].”
Qualifications
Detailsaboutinterviewsandpresentations
3 Specifywhatrespondersmustincludeintheirresponses,suchasthefollowing:
Coverletter,completename,address,andlegalstructure(iftheresponderisalawfirm)
Theindividualswhopreparedtheresponse,includingtheirtitles
Ifdifferentfromabove,theidentityofanddirectoryinformationfortheindividualswhohave authoritytoanswerquestionsregardingthesubmittedproposal
Aproposedfeeschedule,e.g.,“Respondentsmaycombinesetfeesandhourlyfees.If hourlyfeesareproposed,pleaseprovidetheminimumtimeincrementforbillingpurposes. Ifaretaineragreementisproposed,pleasespecificallydescribeoptions.”
Asummaryoftheresponder’srelevantexperiencerepresentingpublicschools
Awritingsample
AnassurancethattherespondermeetstheRFP’squalifications
Referencesincludingcurrentorpastclients
AnnouncetheRFP.
1 Titletheannouncement.Note:HowandwheretheRFPisannouncedareattheBoard’ssole discretion.TheBoardmaywanttoannouncetheRFPduringanopenmeeting,postitonthe District’swebsite,mailoremailittolocallawfirms,and/orplaceitinthelocalnewspaper(s)or otherlegalpublications.AdirectoryofthoselawyersbelongingtotheICSAisontheIASB website,www.iasb.com.Aprintedcopyisavailableuponrequest.Inclusioninthedirectorydoes notrepresentanIASBendorsement.Someattorneyswhopracticeschoollawdonotbelongto ICSA.Otheronlinesources,suchastheIll.StateBarAssociation,alsomaintaindirectoriesof informationaboutattorneys.TheBoardmaywanttotitletheannouncement“The[InsertDistrict’s name]SchoolBoardRequestsProposalstoProvideLegalServices.”
2 AnnouncethattheBoardseeksanattorneyorlawfirmtoserveasitsBoardAttorney.
3. Informthereaderthattheattorneyorlawfirmselectedwillserveeitheratwillorfromthedateof appointmentto[date].ThelengthoftheappointmentisattheBoard’sdiscretion.
4. StatetheSchoolDistrict’sphilosophyormissionstatement.
5 InserttheRFPlocationandcontactinformationwiththebeginningdateandtime.
6 TellprospectiverespondersthatcompletedRFPsmustbereturnedby[certaintimeanddate]to [nameandtitleofpersonreceivingapplications].
ReceiveandmanageresponsestotheRFP.
1 ReviewBoardpolicy2:110,Qualifications,Term,andDutiesofBoardOfficers.TheBoard Presidentisalogicalofficertoaccepttheapplications,butthistaskmaybedelegatedtothe SecretaryorSuperintendent’ssecretaryiftheBoarddeterminesthatitismoreconvenient.Who acceptsapplicationsisattheBoard’ssolediscretionandshouldbedecidedbytheBoardprior topostingtheRFPannouncement.
2 TheBoardwilldiscuss,atanopenmeeting,itsprocesstoreviewtheapplicationsandwhowill contactRFPrespondersforaninterview.
3. ThedesignatedpersonwillcontactRFPrespondersforinterviews.
DevelopinterviewquestionsiftheBoardinterviewsattorneysorlawfirms.
1 InterviewquestionsareattheBoard’sdiscretion.
2 AprospectiveattorneyorlawfirmtofilltheBoardAttorneypositionmayraiseotherspecific issuesthattheBoardwillwanttocoverduringaninterview.
3. Thefollowingnon-exhaustivelistofinterviewquestionsmayhelptheBoardtailoritsquestions towardfindinganattorneyorlawfirmwithanapproachtotheroleoftheBoardAttorneythatthe Boarddesires:
WhatdoyouseeasyourroleasBoardAttorney?
Howmanyotherschooldistrictsdoyoucurrentlyrepresent?
Whatkindoflegalservicesdoyouprovidetoyourschoolclients?Pleaseexplainhowyour otherexperienceisrelevanttothisposition.
Howmanyyearsofexperiencedoesyourfirm(or,theattorney)have?Howlonghaveyou beenpracticinglaw?Howlonghaveyoubeenrepresentingschooldistricts?
WhatmethodswillyouusetoensureallmembersoftheBoard,whichisyourclient,remain informed?SeethediscussionabouttheIll.ProfessionalRulesofConductinf/n2of samplepolicy2:160,BoardAttorney.
HowwouldyoumanageasituationinwhichtheBoardfeelsstronglyaboutitspositionbut youbelievethatpositionisnotlegallysupportable?TheIll.RulesofProfessional Conduct,atwww.illinoiscourts.gov/supremecourt/rules/art_viii/default_new.asp,require attorneystorepresenttheBoardinitscapacityasthegoverningbodyfortheDistrict.The respondersshouldbediscussingtheserules,specificallyRule1.7(ConflictofInterest: CurrentClients)andRule1.13(OrganizationasClient),amongothers,intheiranswersto thisquestion. Seealso,samplepolicy2:160,BoardAttorney
HowwouldyoumanageasituationinwhichtheBoard’sinterestmaybeorbecome adversetooneormoreofitsmembers?SeethediscussionabouttheIll.Professional RulesofConductinf/n2ofsamplepolicy2:160,BoardAttorney
HowwouldyoumanageasituationinwhichtheBoardandSuperintendentareinconflict? HowaboutadividedBoard?SeethediscussionabouttheIll.ProfessionalRulesof Conductinf/n2ofsamplepolicy2:160,BoardAttorney
IftheBoarddidsomethingthatyouhadadvisedagainst,couldyoustilldefendtheBoard’s action?SeethediscussionabouttheIll.ProfessionalRulesofConductinf/n2ofsample
policy2:160,BoardAttorney.
WillyoutrytoshapeBoarddecisionsordoyouhaveawhatevertheBoarddecides philosophy?SeethediscussionabouttheIll.ProfessionalRulesofConductinf/n2of samplepolicy2:160,BoardAttorney.
Doyougiveclientsspecificrecommendationsordoyouadvisethemoftheavailable optionsandlettheclientdecide?SeethediscussionabouttheIll.ProfessionalRulesof Conductinf/n2ofsamplepolicy2:160,BoardAttorney.
DoyouprovideyourschoolBoardclientswithanyupdatingservicesgratis?
HowdoyoukeepyourBoardclientsapprisedoflitigationandotherlegalmattersyouare handlingforthem?
Willyoubehandlingthisbusinesspersonally,i.e.,willyoudelegatetoyourassociatesor partners?
Cananyoneelseinyourfirmhandleourinquirieswhenyouareunavailable?
Howdoyoukeepcurrentonschoollaw?
Whendoyoutellyourschoolclientstocontactyouregardingamatterwithpossiblelegal repercussions?
Haveyourepresentedaschooldistrictinamatterinvolvingtherightsofdisabled students?…involvingdisabledemployees?...involvingastudentexpulsion?…involvinga teacherdismissal?…involvinganemployee'scontractordismissal?…involvinga buildingcontractorbiddingmatter?…Canyoutellusaboutthatcase?
Howdoyoubill?Howareyoutobepaid?Pleaseexplainyourratesand/orfees.The subjectofbillingshouldcoverwhethertheattorneyorlawfirmpreparesabudgetfor representationanditsmethodforbillingindetail,includingthedateandtime,whatwork wasperformed,andwhoworkedontheproject,alongwithexpenses.
Didyoubringawrittenagreementforlegalservices,engagementletter,oraretainer agreement?Ifyes,pleasereviewitforusnow.Ifnot,pleaseexplaintheoptionsfora writtenagreementforlegalservices,engagementletter,oraretaineragreement.
Developaninterviewprotocol.Interviewsmayoccurinclosedsessionpursuantto5ILCS 120/2(c)(1).
1 TheBoardPresidentwillleadtheBoardasitinterviewsresponderstoitsRFP.See105ILCS 5/10-13statingthattheBoardPresidentpresidesatallmeetingsandBoardpolicy2:110, Qualifications,Term,andDutiesofBoardOfficers
2 TheBoardmayalsowanttoconsiderallowinganequalamountoftimeforeachinterview.
3. Discussthefollowingitemswitheachresponderduringtheinterview:
IntroduceBoardmemberstotheresponder
DescribetheBoard’sinterviewprocess,selectionprocess,andasktheresponderifheor shehasquestionsabouttheBoard’sprocessforselectingitsattorney
DescribetheDistrict’sphilosophyormissionstatement
DescribetheBoardAttorneypositionbyreviewingtheRFP
Beginaskingtheinterviewquestions(seeDevelopinterviewquestions,above)
AsktheresponderwhetherheorshehasanyquestionsfortheBoard
ThanktheresponderandinformhimorherwhentheBoardexpectstomakeitsdecision andhowtheresponderwillbecontactedregardingtheBoard’sdecision
Conductareferencecheckandotherbackgroundinvestigation(s).
1 TheBoardPresidentmayperformthischeckordirecttheSuperintendentto:
ChecktheARDC’smasterrollofattorneysas“AuthorizedtoPracticeLaw”(Todothis, entertheattorney’snameintotheARDC’sregistrationandpublicdisciplinaryrecords databaseat:www.iardc.org/Lawyer/Search.)
Clickontheattorney’snametoreviewwhetheranydisciplinaryactionsarependingor resolved;currentandprioractionswillappearatthebottomofthescreen
Ifdisciplinaryactionsarelisted,asktheattorneyorlawfirmformoreinformation
2 Thereareotheronlineattorneyreviewservicesavailable.Theseservicesmaybeoverly subjectiveand/ortheattorneymayhavecontroloverthecontentintheseservices.Alwayscheck withtheARDC.
3. Callreferencesprovidedbytheresponder.
Enterintoawrittenagreementorengagementletterwiththeselectedattorneyorlawfirm.
1. Allagreementsforlegalservicesshouldbeinwriting.Atminimum,theagreementshould providethefeearrangementandthescopeofservices.Agreementsforlegalservicesand individualbillingstatementsformtheBoardAttorneyaresubjecttodisclosurepursuanttoa FreedomofInformationActrequest(PAO14-02).
2. Discussthefeearrangementswiththeresponderanddecide:
Whethertoenterintoafeearrangementand/oraretaineragreement(Note:Attorneys typicallybillbyapre-determinedpercentageofthehour,e.g.,inone-tenthofanhour increments.Manydistrictsenterintoaretaineragreementforlegalservicesoran engagementletterthatrequiresthemtopaytheattorneyapre-determinedfeeevery month.Inreturn,theattorneyprovidesapre-determinedamountoflegalserviceswhenever thedistrictneedshimorher.Districtsfindthisusefulbecause(1)theycanbudgetforlegal expenses,(2)legaladviceisavailableuptothepre-determinedamountforlowerfees, and(3)thisarrangementoftenprovidesforanenhanced,long-termrelationshipwiththe attorney.)
Theappropriatescopeofservices
3. Reviewthewrittencontractormemorializedrelationship(agreementforlegalservicesor engagementletter)fortheseprovisions:
Feearrangement
Scopeofservices
Whichattorneyswillbeprovidinglegalservices
AstatementthattheBoardcontrolsalllegaldecisions
Astatementthattheattorneyandhisorherlawfirmhavenoconflictsofinterestor,ifa conflictexists,thattheBoardunderstandstheconflictandwaivesit Board’srighttoterminatetheservicesoftheattorneyandlawfirmatanytimeforany reason
4. ApprovetheagreementforlegalservicesorengagementletterduringanopenBoardmeeting.
AnnouncetheappointmenttoDistrictstaffandcommunity.
1. ThecontentsoftheannouncementandlengthoftimeitisdisplayedareattheBoard’ssole discretion.
2 TheBoardmaywanttoconsiderannouncingduringanopenmeeting.SeeBoardpolicy8:10, ConnectionwiththeCommunity.
3 TheBoardmaywanttoincludethefollowinginformationinitsannouncement:
TheBoardappointed[attorney’snameorlawfirmname]astheBoardAttorney
Theappointmentwillbeginon[date]for[lengthoftime]
TheBoardpreviouslyestablishedqualificationsfortheBoardAttorneyinacarefuland thoughtfulmanner,e.g.,“[Attorneyorlawfirm’sname]meetsthesequalificationsandhas demonstratedthewillingnesstoacceptitsdutiesandresponsibilities.[Attorneyorlaw firm’sname]bringsaclearunderstandingofthedemandsandexpectationsoftheBoard Attorneypositionalongwithaconstructiveattitudetowardthechallenge.”
DATED:August12,2024
BrookwoodSD167
TheBoardofEducationselectsarchitects,engineers,andlandsurveyorstoprovideprofessional servicestotheDistrictonthebasisofdemonstratedcompetenceandqualifications,andin accordancewithStatelaw.
LEGALREF.: 40U.S.C.§1101etseq.
50ILCS510/,LocalGovernmentProfessionalServicesSelectionAct.
105ILCS5/10-20.21.
Shivelyv.BellevilleTwp.HighSch.Dist.201,329Ill.App.3d1156(5thDist.2002),appealdenied.
Adopted:July10,2023
BrookwoodSD167
Definitions Forpurposesofthispolicy,“nepotism”involvesactualorpotentialfavoritismtothebenefitofone employeeduetothatemployee’sfamilial,personal,orromanticrelationshipwithanotherDistrict employee,BoardofEducationmember,oradministrator.
Forpurposesofthispolicy,a“familialrelationship”referstoarelationshipbetweentheemployeeand hisorherspouse,children,parents,brothers,sisters,grandparents,grandchildren,aunts,uncles, nieces,nephews,aswellasin-lawsandstep-relativesofalldegreesofrelationshipnotedabove.
Policy ItshallbethepolicyoftheDistricttoavoidtheoccurrenceofnepotismintherecruitment,hiring, compensation,retaining,evaluating,anddiscipliningofemployees.Therefore,pursuanttothetermsof thispolicy,Boardmembersarerequiredtorecusethemselvesfromdeliberationsandfinalactions withrespecttothehiring,compensation,evaluating,disciplining,and/orterminatingofanyindividual Districtemployeewithwhomtheyhaveafamilial,personal,orromanticrelationship.
Inaddition,allDistrictandbuildingadministratorsareprohibitedfromevaluatingordisciplining,or makinghiring,disciplinary,orterminationrecommendationsconcerning,anindividualemployeewith whomtheyhaveafamilial,personal,orromanticrelationship.
AnyDistrictemployeewhoisormightbeinasupervisorypositionwithrespecttoanotherDistrict employeewithwhomheorshehasafamilial,personal,orromanticrelationshipisrequiredto disclosethenatureofsaidrelationshiptoHumanResources.Suchdisclosureshallbemaintained confidentially.
Ifanyemployeefeelsthatcircumstanceshavearisenormayarisethatwouldresultinaviolationofthis policy,suchcircumstancesmustbeimmediatelyreportedtotheAssistantSuperintendentofHuman Resourcesorhis/herdesignee.Suchreportswillnotresultinretaliationtowardthereportingemployee forhavingmadethereport.Failureofanemployeetoreportarelationshipthatisinviolationofthis policymayresultindisciplinaryaction.
Adopted:October21,2024
BrookwoodSD167
2:200TypesofBoardofEducationMeetings General ForallmeetingsoftheBoardofEducationanditscommittees,theSuperintendentordesigneeshall satisfyallnoticeandpostingrequirementscontainedhereinaswellasintheOpenMeetingsAct.This shallincludemailingmeetingnotificationstonewsmediathathaveofficiallyrequestedthemandto othersasapprovedbytheBoard.Unlessotherwisespecified,allmeetingsareheldintheDistrict's mainoffice.Boardpolicy2:220,BoardofEducationMeetingProcedure,governsmeetingquorum requirements.
TheSuperintendentordesignee,BusinessManagerandExecutiveAssistanttotheBoardare designatedonbehalfoftheBoardandeachBoardcommitteetoreceivethetrainingoncompliance withtheOpenMeetingsActthatisrequiredbySection1.05(a)ofthatAct.TheSuperintendentmay identifyotheremployeestoreceivethetraining.Inaddition,eachBoardmembermustcompletea courseoftrainingontheOpenMeetingsActasrequiredbySection1.05(b)or(c)ofthatAct.
RegularMeetings TheBoardannouncesthetimeandplaceforitsregularmeetingsatthebeginningofeachfiscalyear. TheSuperintendentshallprepareandmakeavailablethecalendarofregularBoardmeetings.The regularmeetingcalendarmaybechangedwith10days'noticeinaccordancewithStatelaw.
AmeetingagendashallbepostedattheDistrict'smainofficeandtheBoard'smeetingroom,orother locationwherethemeetingistobeheld,atleast48hoursbeforethemeeting.
ClosedMeetings TheBoardandBoardcommitteesmaymeetinaclosedmeetingtoconsiderthefollowingsubjects:
1. Theappointment,employment,compensation,discipline,performance,ordismissalofspecific employees,specificindividualswhoserveasindependentcontractorsinapark,recreational,or educationalsetting,orspecificvolunteersofthepublicbodyorlegalcounselforthepublicbody, includinghearingtestimonyonacomplaintlodgedagainstanemployee,aspecificindividual whoservesasanindependentcontractorinapark,recreational,oreducationalsetting,ora volunteerofthepublicbodyoragainstlegalcounselforthepublicbodytodetermineitsvalidity. However,ameetingtoconsideranincreaseincompensationtoaspecificemployeeofapublic bodythatissubjecttotheLocalGovernmentWageIncreaseTransparencyActmaynotbe closedandshallbeopentothepublicandpostedandheldinaccordancewith[theOpen MeetingsAct].5ILCS120/2(c)(1).
2 Collectivenegotiatingmattersbetweenthepublicbodyanditsemployeesortheir representatives,ordeliberationsconcerningsalaryschedulesforoneormoreclassesof employees.5ILCS120/2(c)(2).
3. Theselectionofapersontofillapublicoffice,asdefinedintheOpenMeetingsAct,includinga vacancyinapublicoffice,whenthepublicbodyisgivenpowertoappointunderlawor ordinance,orthediscipline,performanceorremovaloftheoccupantofapublicoffice,whenthe publicbodyisgivenpowertoremovetheoccupantunderlaworordinance.5ILCS120/2(c)(3).
4. Evidenceortestimonypresentedinopenhearing,orinclosedhearingwherespecifically authorizedbylaw,toaquasi-adjudicativebody,asdefinedintheOpenMeetingsAct,provided thatthebodypreparesandmakesavailableforpublicinspectionawrittendecisionsettingforth itsdeterminativereasoning.5ILCS120/2(c)(4).
5. EvidenceortestimonypresentedtotheBoardregardingdenialofadmissiontoschooleventsor propertypursuantto105ILCS5/24-24,providedthattheBoardpreparesandmakesavailable forpublicinspectionawrittendecisionsettingforthitsdeterminativereasoning.5ILCS120/2(c) (4.5).
6. Thepurchaseorleaseofrealpropertyfortheuseofthepublicbody,includingmeetingsheldfor thepurposeofdiscussingwhetheraparticularparcelshouldbeacquired.5ILCS120/2(c)(5).
7 Thesettingofapriceforsaleorleaseofpropertyownedbythepublicbody.5ILCS120/2(c)(6).
8 Thesaleorpurchaseofsecurities,investments,orinvestmentcontracts.5ILCS120/2(c)(7).
9. Securityprocedures,schoolbuildingsafetyandsecurity,andtheuseofpersonneland equipmenttorespondtoanactual,athreatened,orareasonablypotentialdangertothesafety ofemployees,students,staff,thepublic,orpublicproperty.5ILCS120/2(c)(8).
10 Studentdisciplinarycases.5ILCS120/2(c)(9).
11 Theplacementofindividualstudentsinspecialeducationprogramsandothermattersrelatingto individualstudents.5ILCS120/2(c)(10).
12. Litigation,whenanactionagainst,affectingoronbehalfoftheparticularpublicbodyhasbeen filedandispendingbeforeacourtoradministrativetribunal,orwhenthepublicbodyfindsthat anactionisprobableorimminent,inwhichcasethebasisforthefindingshallberecordedand enteredintotheminutesoftheclosedmeeting.5ILCS120/2(c)(11).
13. TheestablishmentofreservesorsettlementofclaimsasprovidedintheLocalGovernmental andGovernmentalEmployeesTortImmunityAct,ifotherwisethedispositionofaclaimor potentialclaimmightbeprejudiced,orthereviewordiscussionofclaims,lossorrisk managementinformation,records,data,adviceorcommunicationsfromorwithrespecttoany insurerofthepublicbodyoranyintergovernmentalriskmanagementassociationorself insurancepoolofwhichthepublicbodyisamember.5ILCS120/2(c)(12).
14. Selfevaluation,practicesandproceduresorprofessionalethics,whenmeetingwitha representativeofastatewideassociationofwhichthepublicbodyisamember.5ILCS120/2(c) (16).
15 DiscussionofminutesofmeetingslawfullyclosedundertheOpenMeetingsAct,whetherfor purposesofapprovalbythebodyoftheminutesorsemi-annualreviewoftheminutesas mandatedbySection2.06.5ILCS120/2(c)(21).
16 Meetingsbetweeninternalorexternalauditorsandgovernmentalauditcommittees,finance committees,andtheirequivalents,whenthediscussioninvolvesinternalcontrolweaknesses, identificationofpotentialfraudriskareas,knownorsuspectedfrauds,andfraudinterviews conductedinaccordancewithgenerallyacceptedauditingstandardsoftheUnitedStatesof America.5ILCS120/2(c)(29).
TheBoardmayholdaclosedmeeting,orcloseaportionofameeting,byamajorityvoteofaquorum, takenatanopenmeeting.ThevoteofeachBoardmemberpresent,andthereasonfortheclosed meeting,willbepubliclydisclosedatthetimeofthemeetingandclearlystatedinthemotionandthe meetingminutes.
Asinglemotioncallingforaseriesofclosedmeetingsmaybeadoptedwhensuchmeetingswill involvethesameparticularmattersandarescheduledtobeheldwithinthreemonthsofthevote.
NofinalBoardactionwillbetakenataclosedmeeting.
ReconvenedorRescheduledMeetings Ameetingmayberescheduledorreconvened.Publicnoticeofarescheduledorreconvenedmeeting shallbegiveninthesamemannerasthatforaspecialmeeting,exceptthatnopublicnoticeis requiredwhentheoriginalmeetingisopentothepublicand:(1)istobereconvenedwithin24hours, or(2)anannouncementofthetimeandplaceofthereconvenedmeetingwasmadeattheoriginal meetingandthereisnochangeintheagenda.
SpecialMeetings SpecialmeetingsmaybecalledbythePresidentorbyanythreemembersoftheBoardbygiving
noticethereof,inwriting,statingthetime,place,andpurposeofthemeetingtoremainingBoard membersbymailatleast48hoursbeforethemeeting,orbypersonalserviceatleast24hoursbefore themeeting.
PublicnoticeofaspecialmeetingisgivenbypostinganoticeattheDistrict'smainofficeatleast48 hoursbeforethemeetingandbynotifyingthenewsmediathathavefiledawrittenrequestfornotice.A meetingagendashallaccompanythenotice.
AllmattersdiscussedbytheBoardatanyspecialmeetingmustberelatedtoasubjectonthemeeting agenda.
EmergencyMeetings Publicnoticeofemergencymeetingsshallbegivenassoonaspractical,butinanyevent,beforethe meetingtonewsmediathathavefiledawrittenrequestfornotice.
PostingontheDistrictWebsite Inadditiontotheothernoticesspecifiedinthispolicy,theSuperintendentordesigneeshallpostthe followingontheDistrictwebsite:(1)theannualscheduleofregularmeetings,whichshallremain posteduntiltheBoardapprovesanewscheduleofregularmeetings;(2)apublicnoticeofallBoard meetings;and(3)theagendaforeachmeetingwhichshallremainposteduntilthemeetingis concluded.
LEGALREF.: 5ILCS120/,OpenMeetingsAct.
5ILCS140/,FreedomofInformationAct.
105ILCS5/10-6and5/10-16.
CROSSREF.:2:110(QualificationsTerm,andDutiesofBoardOfficers),2:120(BoardMember Development),2:210(OrganizationalBoardofEducationMeetings),2:220(BoardofEducation MeetingProcedure),2:230(PublicParticipationatBoardofEducationMeetingsandPetitionstothe Board),6:235(AccesstoElectronicNetworks),8:30(VisitorstoandConductonSchoolProperty)
Adopted:December11,2023
BrookwoodSD167
2:210OrganizationalBoardofEducationMeeting DuringaMarchmeetinginodd-numberedyears,theBoardofEducationestablishesadateforits organizationalmeetingtobeheldsometimeaftertheelectionauthoritycanvassesthevote,butwithin 40daysaftertheconsolidatedelection.TheconsolidatedelectionisheldonthefirstTuesdayinApril ofodd-numberedyears.If,however,thatdateconflictswiththecelebrationofPassover,the consolidatedelectionispostponedtothefirstTuesdayfollowingthelastdayofPassover.
Attheorganizationalmeeting,thefollowingshalloccur:
1 Eachsuccessfulcandidate,beforetakinghisorherseatontheBoard,shalltaketheoathof officeasprovidedinBoardpolicy2:80,BoardMemberOathandConduct.
2. ThenewBoardmembersshallbeseated.
3 TheBoardshallelectitsofficerswhoassumeofficeimmediatelyupontheirelection.
4 TheBoardshallfixatimeanddateforitsregularmeetings.
DuringanAprilBoardmeetingineven-numberedyears,theBoardconsidersorganizationalmatters, suchas,selectingindividualmemberstofillofficeswithtermsthatexpirethisorthenextmonthand fixingatimeanddateforitsregularmeetings.
LEGALREF.: 105ILCS5/10-5,5/10-16,and5/10-16.5.
10ILCS5/2A-1etseq.,ElectionCode.
CROSSREF.:2:30(SchoolDistrictElections),2:110(Qualifications,Term,andDutiesofBoard Officers),2:200(TypesofBoardofEducationMeetings),2:220(BoardofEducationMeeting Procedure),2:230(PublicParticipationatBoardofEducationMeetingsandPetitionstotheBoard)
Adopted:January9,2023
BrookwoodSD167
2:220BoardofEducationMeetingProcedure Agenda TheBoardofEducationPresidentisresponsibleforfocusingtheBoardmeetingagendason appropriatecontent.TheSuperintendentshallprepareagendasinconsultationwiththeBoard President.ThePresidentshalldesignateaportionoftheagendaasaconsentagendaforthoseitems thatusuallydonotrequireextensivediscussionbeforeBoardaction.UpontherequestofanyBoard member,anitemwillbewithdrawnfromtheconsentagendaandplacedontheregularagendafor independentconsideration.
EachBoardmeetingagendashallcontainthegeneralsubjectmatterofanyitemthatwillbethe subjectoffinalactionatthemeeting.AnyBoardmembermaysubmitsuggestedagendaitemstothe BoardPresidentforhisorherconsiderationforanupcomingmeeting.Districtresidentsmaysuggest inclusionsfortheagenda.TheBoardwilltakefinalactiononlyonitemscontainedintheposted agenda;itemsnotontheagendamaystillbediscussed.
TheSuperintendentshallprovideacopyoftheagenda,withadequatedataandbackground information,toeachBoardmemberatleast48hoursbeforeeachmeeting,exceptameetingheldin theeventofanemergency.ThemeetingagendashallbepostedinaccordancewithBoardpolicy 2:200,TypesofBoardofEducationMeetings.
TheBoardPresidentshalldeterminetheorderofbusinessatregularBoardmeetings.Uponconsent ofamajorityofmemberspresent,theorderofbusinessatanymeetingmaybechanged.
VotingMethod Unlessotherwiseprovidedbylaw,whenavoteistakenuponanymeasurebeforetheBoard,witha quorumbeingpresent,amajorityofthevotescastshalldetermineitsoutcome.Avoteof"abstain"or "present,"oravoteotherthan"yea"or"nay,"orafailuretovote,iscountedforthepurposesof determiningwhetheraquorumispresent.Avoteof"abstain"or"present,"oravoteotherthan"yea" or"nay,"orafailuretovote,however,isnotcountedindeterminingwhetherameasurehasbeen passedbytheBoard,unlessotherwisestatedinlaw.Thesequenceforcastingvotesisrotated.
Onallquestionsinvolvingtheexpenditureofmoneyandonallquestionsinvolvingtheclosingofa meetingtothepublic,arollcallvoteshallbetakenandenteredintheBoard'sminutes.Anindividual Boardmembermayrequestthatarollcallvotebetakenonanyothermatter;thePresidentorother presidingofficermayapproveordenytherequestbutadenialissubjecttobeingoverturnedbya majorityvoteofthememberspresent.
AnyBoardmembermayrequestthathisorhervotebechangedbeforethePresidentannouncesthe result.
AnyBoardmembermayincludeawrittenexplanationofhisorhervoteintheDistrictfilecontaining individualBoardmemberstatements;theexplanationwillnotbepartoftheminutes.
Minutes TheBoardSecretaryshallkeepwrittenminutesofallBoardmeetings(whetheropenorclosed),which shallbesignedbythePresidentandtheSecretary.Theminutesinclude:
1 Themeeting'sdate,time,andplace;
2. Boardmembersrecordedaseitherpresentorabsent;
3 Asummaryofthediscussiononallmattersproposed,deliberated,ordecided,andarecordof anyvotestaken;
4 Onallmattersrequiringarollcallvote,arecordofwhovoted"yea"and"nay";
5. Ifthemeetingisadjournedtoanotherdate,thetimeandplaceoftheadjournedmeeting;
6 Thevoteofeachmemberpresentwhenavoteistakentoholdaclosedmeetingorportionofa meeting,andthereasonfortheclosedmeetingwithacitationtothespecificexception containedintheOpenMeetingsAct(OMA)authorizingtheclosedmeeting;
7 Arecordofallmotions,includingindividualsmakingandsecondingmotions;
8. UponrequestbyaBoardmember,arecordofhowheorshevotedonaparticularmotion;and
9 Thetypeofmeeting,includinganynoticesand,ifareconvenedmeeting,theoriginalmeeting's date.
TheminutesshallbesubmittedtotheBoardforapprovalormodificationatitsnextregularlyscheduled openmeeting.Minutesforopenmeetingsmustbeapprovedwithin30daysafterthemeetingoratthe secondsubsequentregularmeeting,whicheverislater.
Everysixmonths,orassoonafterasispracticable,inanopenmeeting,theBoard:(1)reviews minutesfromallclosedmeetingsthatarecurrentlyunavailableforpublicrelease,and(2)determines which,ifany,nolongerrequireconfidentialtreatmentandareavailableforpublicinspection.Thisis alsoreferredtoasasemi-annualreview.TheBoardmaymeetinapriorclosedsessiontoreviewthe minutesfromclosedmeetingsthatarecurrentlyunavailableforpublicrelease,butitreportsits determinationinopensession.
TheBoard'smeetingminutesmustbesubmittedtotheBoardTreasureratsuchtimesasthe Treasurermayrequire.
TheofficialminutesareinthecustodyoftheBoardSecretary.Openmeetingminutesareavailablefor inspectionduringregularofficehourswithin10daysaftertheBoard'sapproval;theymaybeinspected intheDistrict'smainoffice,inthepresenceoftheSecretary,theSuperintendentordesignee,orany Boardmember.
Minutesfromclosedmeetingsarelikewiseavailable,butonlyiftheBoardhasreleasedthemfor publicinspection,exceptthatBoardmembersmayaccessclosedsessionminutesnotyetreleased forpublicinspection(1)intheDistrict'sadministrativeofficesortheirofficialstoragelocation,and(2) inthepresenceofarecordssecretary,anadministrativeofficialofthepublicbody,oranyelected officialofthepublicbody.Theminutes,whetherreviewedbymembersofthepublicortheBoard,shall notberemovedfromtheDistrict'sadministrativeofficesortheirofficialstoragelocationexceptby voteoftheBoardorbycourtorder.TheBoard'sopenmeetingminutesshallbepostedontheDistrict websitewithin10daysaftertheBoardapprovesthem;theminuteswillremainpostedforatleast60 days.
VerbatimRecordofClosedMeetings TheSuperintendent,ortheBoardSecretarywhentheSuperintendentisabsent,shallaudiorecordall closedmeetings.Ifneitherispresent,theBoardPresidentorpresidingofficershallassumethis responsibility.Aftertheclosedmeeting,thepersonmakingtheaudiorecordingshalllabelthe recordingwiththedateandstoreitinasecurelocation.TheSuperintendentshallensurethat:(1)an audiorecordingdeviceandallnecessaryaccompanyingitemsareavailabletotheBoardforevery closedmeeting,and(2)asecurelocationforstoringclosedmeetingaudiorecordingsismaintained withintheDistrict'smainoffice.
After18monthshavepassedsincebeingmade,theaudiorecordingofaclosedmeetingisdestroyed providedtheBoardapproved:(1)itsdestruction,and(2)minutesoftheparticularclosedmeeting.
IndividualBoardmembersmayaccessverbatimrecordingsinthepresenceofarecordssecretary,an administrativeofficialofthepublicbody,oranyelectedofficialofthepublicbody.Accesstothe verbatimrecordingsisavailableattheDistrict'sadministrativeofficesortheverbatimrecording's officialstoragelocation.RequestsshallbemadetotheSuperintendentorBoardPresident.Whilea
Boardmemberislisteningtoaverbatimrecording,itshallnotbere-recordedorremovedfromthe District'smainofficeorofficialstoragelocation,exceptbyvoteoftheBoardorbycourtorder.
Beforemakingsuchrequests,Boardmembersshouldconsiderwhethersuchrequestsaregermane totheirresponsibilities,servicetoDistrict,and/orOathofOfficeinpolicy2:80,BoardMemberOath andConduct.IntheinterestofencouragingfreeandopenexpressionbyBoardmembersduring closedmeetings,therecordingsofclosedmeetingsshouldnotbeusedbyBoardmemberstoconfirm ordisputetheaccuracyofrecollections.
QuorumandParticipationbyAudioorVideoMeans AquorumoftheBoardmustbephysicallypresentatallBoardmeetings.Amajorityofthefull membershipoftheBoardconstitutesaquorum.
Providedaquorumisphysicallypresent,aBoardmembermayattendameetingbyvideooraudio conferenceifheorsheispreventedfromphysicallyattendingbecauseof:(1)personalillnessor disability,(2)employmentorDistrictbusiness,(3)afamilyorotheremergency,or(4)unexpected childcareobligations.Ifamemberwishestoattendameetingbyvideooraudiomeans,heorshe mustnotifytherecordingsecretaryorSuperintendentatleast24hoursbeforethemeetingunless advancenoticeisimpractical.TherecordingsecretaryorSuperintendentwillinformtheBoard Presidentandmakeappropriatearrangements.ABoardmemberwhoattendsameetingbyaudioor videomeans,asprovidedinthispolicy,mayparticipateinallaspectsoftheBoardmeetingincluding votingonanyitem.
NoPhysicalPresenceofQuorumandParticipationbyAudioorVideo;DisasterDeclaration TheabilityoftheBoardtomeetinpersonwithaquorumphysicallypresentatitsmeetinglocationmay beaffectedbytheGovernorortheDirectoroftheIll.Dept.ofPublicHealthissuingadisaster declarationrelatedtoapublichealthemergency.TheBoardPresidentor,iftheofficeisvacantorthe Presidentisabsentorunabletoperformtheoffice’sduties,theVicePresidentdeterminesthataninpersonmeetingorameetingconductedundertheQuorumandParticipationbyAudioorVideo Meanssubheadabove,isnotpracticalorprudentbecauseofthedisasterdeclaration;ifneitherthe PresidentnorVicePresidentarepresentorabletoperformthisdetermination,theSuperintendent shallserveasthedulyauthorizeddesigneeforpurposesofmakingthisdetermination.
TheindividualwhomakesthisdeterminationfortheBoardshallputitinwriting,includeitonthe Board’spublishednoticeandagendafortheaudioorvideomeetingandinthemeetingminutes,and ensurethattheBoardmeetseveryOMArequirementfortheBoardtomeetbyvideooraudio conferencewithoutthephysicalpresenceofaquorum.
RulesofOrder UnlessStatelaworBoard-adoptedrulesapply,theBoardPresident,asthepresidingofficer,willuse themostrecenteditionofRobert’sRulesofOrderNewlyRevised,asaguidewhenaquestionarises concerningprocedure.
BroadcastingandRecordingBoardMeetings AnypersonmayrecordorbroadcastanopenBoardmeeting.Specialrequeststofacilitaterecording orbroadcastinganopenBoardmeeting,suchasseating,writingsurfaces,lighting,andaccessto electricalpower,shouldbedirectedtotheSuperintendentatleast24hoursbeforethemeeting.
RecordingmeetingsshallnotdistractordisturbBoardmembers,othermeetingparticipants,or membersofthepublic.TheBoardPresidentmaydesignatealocationforrecordingequipment,may restrictthemovementsofindividualswhoareusingrecordingequipment,ormaytakesuchother stepsasaredeemednecessarytopreservedecorumandfacilitatethemeeting.
5ILCS120/2a,120/2.02,120/2.05,120/2.06,and120/7,OpenMeetingsAct.
105ILCS5/10-6,5/10-7,5/10-12,and5/10-16.
CROSSREF.:2:80(BoardMemberOathandConduct),2:150(Committees),2:200(TypesofBoard ofEducationMeetings),2:210(OrganizationalBoardofEducationMeeting),2:230(Public ParticipationatBoardofEducationMeetingsandPetitionstotheBoard)
Adopted:December11,2023
BrookwoodSD167
ThefollowingproceduresgoverntheverbatimaudiorecordingsandminutesofBoardofEducation meetingsthatareclosedtothepublic.
Actor Action BeforeanyBoard meeting:
Superintendentor designee
Beforeaclosed meeting:
BoardPresident orpresiding officer(#3and#4 maybedelegated totheBoard Secretaryor Recording Secretary)
Beforeaclosed meeting:
Superintendentor BoardSecretary
Arrangestohaveanaudiorecordingdevicewithadequatestoragecapacity andaback-upaudiorecordingdeviceintheBoardmeetingroomduringevery Boardmeetingregardlessofwhetheraclosedmeetingisscheduled.
TheBoardmaycloseaportionofapublicmeetingwithoutpriornotice;it cannot,however,haveaclosedmeetingunlessitcanrecordthesession.
Ontheclosedmeetingdate:(1)convenesanopenmeeting,(2)requestsa motiontoadjournintoclosedmeetingmakingsurethereasonforthemeetingis identifiedinthemotion,(3)takesarollcallvote,(4)ensuresthattheminutes recordthevoteofeachmemberpresentandthereasonfortheclosedmeeting withacitationtothespecificexceptioncontainedintheOpenMeetingsAct authorizingtheclosedmeeting(5ILCS120/2a),and(5)adjournstheopen meeting.
Duringaclosed meeting:
BoardPresident orpresiding officer
Immediatelybeforeaclosedmeeting,testsandactivatestheaudiorecording device.
Convenestheclosedmeetingstating:
SeeingaquorumoftheBoardofEducationgatheredtoday,___date,at ___o'clock,at____location,forthepurposeofholdingaclosedmeetingin ordertoconfidentiallydiscuss___,Icallthemeetingtoorder.Inordertorecord whoispresent,Irequestthateachindividualstatehisorhernameandposition withtheDistrict.
Limitsdiscussiontothetopicsthatwereincludedinthemotiontogointoa closedmeeting.
Thefailuretoimmediatelycallapersonout-of-orderwhostraysfromthe purposesincludedinthemotionmayresultinanappearanceofacquiescence. Thisresponsibilitytocallapersonout-of-orderfallsoneachBoardmemberin theeventofthePresident'sfailure.
Oncetheclosedmeetingisfinished,announcesareturntoanopenmeetingor adjournment,andstatesthetime.
ForVerbatimRecordings:
Afteraclosed meeting:
Superintendent, Recording Secretary,or BoardSecretary
Takespossessionoftheaudiorecordingoftheclosedmeetingandlabelsit withidentificationinformation,specificallythedateanditemsdiscussed.
Addstheidentificationinformationcontainedontheaudiorecording'slabeltoa cumulativelistofclosedmeetingrecordings.
Assoonaspossible,putstherecordingoftheclosedmeetinginthepreviously identifiedsecurelocationforstoringrecordingsofclosedmeetings.
UponrequestofaBoardmember:
1 Providesaccesstotheverbatimrecordingsminutesatareasonabletime andplacewithoutdisruptingDistrictoperations;
2 Supervisestheaccesstotheclosedsessionminutesordelegatesitto oneofthefollowingindividualsintheDistrict:
a. Arecordssecretary,
b Anadministrativeofficialofthepublicbody,or
c Anyelectedofficialofthepublicbody;and
3 Logstheaccesstotherecordingsin2:220-E7,AccesstoClosed MeetingMinutesandVerbatimRecordings
ForClosedMeetingMinutes:
Prepareswrittenclosedmeetingminutesthatinclude:
Thedate,time,andplaceoftheclosedmeeting
TheBoardmemberspresentandabsent Asummaryofdiscussiononallmattersproposedordiscussed Thetimetheclosedmeetingwasadjourned
UponrequestofaBoardmember:
1 Providesaccesstotheclosedsessionminutesatareasonabletimeand placewithoutdisruptingDistrictoperations;
2 Supervisestheaccesstotheclosedsessionminutesordelegatesitto oneofthefollowingindividualsintheDistrict:
a. Arecordssecretary,
b. Anadministrativeofficialofthepublicbody,or
c Anyelectedofficialofthepublicbody;and
3 Logstheaccessin2:220-E7,AccesstoClosedMeetingMinutesand VerbatimRecordings
Afteraclosed meeting:
Boardof Education
Approvesthepreviousclosedmeetingminutesatthenextopenmeeting.
Everysixmonths,preparesarecommendationconcerningthecontinuedneed forconfidentialtreatmentofalloftheBoard’sclosedmeetingminutes;includes
Inpreparationfor thesemi-annual review:
Superintendentor designee
thisrecommendationinthepacketforthemeetinginwhichtheBoardwill conductitssemi-annualreview.
ThisstepisinpreparationoftheBoard'smeetingtodecidewhethertheneed forconfidentialtreatmentofspecificclosedmeetingminutescontinuestoexist.
IftheBoardwantstodiscussclosedmeetingminutesinclosedsession,places "reviewofunreleasedclosedmeetingminutes"onaclosedmeetingagenda.
Places"resultofBoard'sreviewofunreleasedclosedmeetingminutes"asan itemonasubsequentopenmeetingagenda.
Inpreparationfor thesemi-annual review:
IndividualBoard members
BeforethemeetinginwhichtheBoardwillconductitssemi-annualreview, examinesthematerialsuppliedbytheSuperintendent.
IndividualBoardmembersshouldconsider:(1)theSuperintendent's recommendation,(2)therecommendationoftheBoardAttorney,(3)other Boardmembers'opinions,(4)theminutesthemselves,and/or(5)whetherthe minuteswouldbeexemptedfrompublicdisclosureundertheIllinoisFreedomof InformationAct.
Duringthesemiannualreview:
Boardof Education
Afterthesemiannualreview:
Superintendentor designee
Monthly:
BoardPresident
Monthly:
Boardof Education
LEGALREF.:
TheBoarddecidesinopensessionwhether:(1)theneedforconfidentialitystill existsastoallorpartofclosedmeetingminutes,or(2)theminutesorportions thereofnolongerrequireconfidentialtreatmentandareavailableforpublic inspection.
TheBoardmayhaveanearliermeetinginclosedsessiontodiscussthe continuedneedforconfidentialtreatment.
Re-labelsandre-filesclosedmeetingminutesasappropriate.
Adds"destructionofclosedmeetingaudiorecording"asanagendaitemtoan upcomingopenmeeting.
Approvesthedestructionofparticularclosedmeetingrecording(s)thatareat least18monthsoldandforwhichapprovedminutesoftheclosedmeeting alreadyexist.
5ILCS120/,OpenMeetingsAct.
DATED:January10,2022
BrookwoodSD167
MotiontoAdjourntoClosedMeeting Date:
Location:
Time:
Amotionwasmadeby______________________________________________,andseconded by______________________________________________,toadjourntoclosedmeetingto discuss:
Theappointment,employment,compensation,discipline,performance,ordismissalof specificemployees,specificindividualswhoserveasindependentcontractors,orspecificvolunteers oftheDistrictorlegalcounselfortheDistrict,includinghearingtestimonyonacomplaintlodged againstanemployee,aspecificindividualwhoservesasanindependentcontractor,oravolunteerof theDistrictoragainstlegalcounselfortheDistricttodetermineitsvalidity.However,ameetingto consideranincreaseincompensationtoaspecificemployeeofapublicbodythatissubjecttothe LocalGovernmentWageIncreaseTransparencyActmaynotbeclosedandshallbeopentothe publicandpostedandheldinaccordancewiththisAct.5ILCS120/2(c)(1).
CollectivenegotiatingmattersbetweentheDistrictanditsemployeesortheirrepresentatives,or deliberationsconcerningsalaryschedulesforoneormoreclassesofemployees.5ILCS120/2(c)(2).
Theselectionofapersontofillapublicoffice,includingavacancyinapublicoffice,whenthe Districtisgivenpowertoappointunderlaworordinance,orthediscipline,performanceorremovalof theoccupantofapublicoffice,whentheDistrictisgivenpowertoremovetheoccupantunderlawor ordinance.5ILCS120/2(c)(3).
Evidenceortestimonypresentedinopenhearing,orinclosedhearingwhereauthorizedbylaw,to aquasi-adjudicativebody,asdefinedintheOpenMeetingsAct,providedthatthebodypreparesand makesavailableforpublicinspectionawrittendecisionwithitsdeterminativereasoning.5ILCS 120/2(c)(4).
EvidenceortestimonypresentedtotheBoardregardingdenialofadmissiontoschooleventsor propertypursuantto105ILCS5/24-24,providedthattheBoardpreparesandmakesavailablefor publicinspectionawrittendecisionsettingforthitsdeterminativereasoning.5ILCS120/2(c)(4.5), addedbyP.A.103-311.
ThepurchaseorleaseofrealpropertyfortheuseoftheDistrict,includingmeetingsheldforthe purposeofdiscussingwhetheraparticularparcelshouldbeacquired.5ILCS120/2(c)(5).
ThesettingofapriceforsaleorleaseofpropertyownedbytheDistrict.5ILCS120/2(c)(6).
Thesaleorpurchaseofsecurities,investments,orinvestmentcontracts.5ILCS120/2(c)(7).
Securityprocedures,schoolbuildingsafetyandsecurity,andtheuseofpersonnelandequipment torespondtoanactual,athreatened,orareasonablypotentialdangertothesafetyofemployees, students,staff,thepublic,orpublicproperty.5ILCS120/2(c)(8).
Studentdisciplinarycases.5ILCS120/2(c)(9).
Theplacementofindividualstudentsinspecialeducationprogramsandothermattersrelatingto individualstudents.5ILCS120/2(c)(10).
Litigation,whenanactionagainst,affectingoronbehalfoftheparticularDistricthasbeenfiledand ispendingbeforeacourtoradministrativetribunal,orwhentheDistrictfindsthatanactionisprobable orimminent,inwhichcasethebasisforthefindingshallberecordedandenteredintotheclosed meetingminutes.5ILCS120/2(c)(11).
TheestablishmentofreservesorsettlementofclaimsasprovidedintheLocalGovernmentand GovernmentalEmployeesTortImmunityAct,ifotherwisethedispositionofaclaimorpotentialclaim mightbeprejudiced,orthereviewordiscussionofclaims,lossorriskmanagementinformation, records,data,adviceorcommunicationsfromorwithrespecttoanyinsureroftheDistrictorany intergovernmentalriskmanagementassociationorselfinsurancepoolofwhichtheDistrictisa member.5ILCS120/2(c)(12).
Self-evaluation,practicesandproceduresorprofessionalethics,whenmeetingwitha representativeofastatewideassociationofwhichtheDistrictisamember.5ILCS120/2(c)(16).
Discussionofminutesofmeetingslawfullyclosed,whetherforpurposesofapprovalbythebodyof theminutesorsemi-annualreviewoftheminutesasmandatedbySection2.06.5ILCS120/2(c)(21).
Meetingsbetweeninternalorexternalauditorsandgovernmentalauditcommittees,finance committees,andtheirequivalents,whenthediscussioninvolvesinternalcontrolweaknesses, identificationofpotentialfraudriskareas,knownorsuspectedfrauds,andfraudinterviewsconducted inaccordancewithgenerallyacceptedauditingstandardsoftheUnitedStatesofAmerica.5ILCS 120/2(c)(29).
ClosedMeetingRollCall:
Motion: Carried Failed
DATED:December11,2023
BrookwoodSD167
"Yeas"
"Nays"
2:220-E3 ClosedMeetingMinutes Itemsinboldarerequiredby5ILCS120/2.06(a)(1)-(3).Non-boldeditemsalignwithbestpractices.
Date: Time:
Location:
Nameofperson(s)takingandrecordingtheminutes:
Nameofpersonpresiding:
inattendance:
Summaryofthediscussiononallmatters(asspecifiedinthevotetoclosethe meeting):
Basisforthefindingthatlitigationisprobableorimminent,ifapplicable(5ILCS 120/2(c)(11)):
Timeofadjournmentorreturntoopenmeeting:
TheBoardofEducation,duringitssemi-annualreviewofclosedsessionminutes,has decidedtheseminutesnolongerneedconfidentialtreatment.Semi-annualmeansevery sixmonths,orassoonafterasispracticable,takingintoaccountthenatureandmeeting scheduleoftheboard.5ILCS120/2.06(d),amendedbyP.A.102-653.
Theseminutesareavailableforpublicinspectionasof:_____________________. (Date)
DATED:February14,2022
BrookwoodSD167
MeetingMinutesProtocol 1. MeetingminutesarethepermanentrecordoftheproceedingsduringaBoardofEducation meeting.AllBoardactionmustberecordedintheminutes;thus,theminutesfocusonBoard action.
2 Theminutesonlyincludeinformationprovidedatthemeeting.Informationmaynotbecorrected orupdatedintheminutesunlessitwasdiscussedatthemeeting.
3 MinutesincludeasummaryoftheBoard'sdiscussiononanagendatopic;theminutesdonot statewhatissaidverbatim.Theminutesdonotrepeatthesamepointmadebydifferent individuals.Ifappropriate,theminutesincludeabriefbackgroundandanexplanationofthe circumstancessurroundinganissuediscussed.Theminutesdonotincludethenamesof membersmakingspecificpointsduringdiscussion.RequestsfromindividualBoardmembers toincludetheirvoteoranopinionarehandledaccordingtoBoardpolicy2:220,Boardof EducationMeetingProcedure.
4 TheminutesincludethetopicofreportsthataremadetotheBoardincludingreportsfromthe SuperintendentoraBoardcommittee.Writtenreportsarefiledwiththeminutesbutdonot becomepartoftheminutes.
5 Theminutesnotewhenamemberisnotpresentfortheentiremeetingduetolatearrivaland/or earlydeparture.
6. AlthoughitemsmaybeconsideredbytheBoardinadifferentorderthanappearedonthe agenda,itemsintheminutesaregenerallyrecordedinthesameorderastheyappearedonthe agenda.Whenameetingisreconvenedonadifferentdate,theminutesmustdescribewhat happenedoneachmeetingdate.
7. Theminutesshouldberecordedinanobjectivebutpositive/constructivetone.Answersand explanations,ratherthanquestions,arerecorded.Writingstyle,includingchoiceofwordsand sentencestructure,isatthediscretionoftheindividualrecordingtheminutes.
8 Theminutesincludeindividuals'nameswhospeakduringthemeeting'spublicparticipation segmentaswellasthetopicstheyaddress.AllwrittendocumentspresentedataBoardmeeting arefiledwiththeminutesbutdonotbecomepartoftheminutes.
9 Thefollowingtemplategenerallygovernsmeetingminutes.
OpenMeetingMinutes Date:
Location:
Time:
Typeofmeeting: Regular Special Reconvenedorrescheduled Emergency
Nameofpersontakingtheminutes:
Nameofpersonpresiding:
ApprovalofAgenda
Listanyitemsremovedfromtheconsentagenda:
Motionmadeby:
Motion: Toapprove
Toadditemsasfollows:(Noactionmaybetakenonnewagendaitems.)
Motionsecondedby:_____________________________________________________________
Action: Passed Failed
ApprovalofPreviousMeetingMinutes(Neededonlyifthisitemisnotontheconsentagenda.)
MinutesfromtheBoardmeetingheldon:
Motionmadeby:
Motion: Toapprove
Toapprovesubjecttoincorporationofthefollowingamendment(s):
Motionsecondedby:_____________________________________________________________
Action: Passed Failed
ApprovalofItemsonConsentAgenda(Thismayincludeexpenseadvancements, reimbursements,and/orpurchaseordersregulatedbytheLocalGovernmentTravelExpense ControlAct(seeBoardpolicies2:125,BoardMemberCompensation;Expenses,and5:60, Expenses)
Summaryofdiscussion:
Motiontoapprovetheconsentagendamadeby:
Motionsecondedby:_____________________________________________________________
RollCall:(Neededwhenconsentagendacontainsaniteminvolvingtheexpenditureofmoney.)
Action: Passed Failed
PublicComments(Reproducethissectionforeachindividualmakingacomment.)
Thefollowingindividualappearedandcommentedonthetopicnotedbelow:(Includethetitleofany documentspresentedtotheBoard.)
Name:
Topic:
"Yeas"
"Nays"
RemainingAgendaItems(Reproducethissectionforeachagendaitem.)
Agendaitem:
Summaryofdiscussion:
Motionmadeby:
Motionto:
Motionsecondedby:_____________________________________________________________
Action: Passed Failed
(Ifarollcallvoteoccurred,recordthevoteofindividualBoardmembers.)
IfApplicable,ApprovalofMotiontoAdjourntoClosedMeeting(Insert2:220-E2,Motionto AdjourntoClosedMeeting.)
ApprovalofMotiontoAdjourn
Motiontoadjournmadeby:
Motionsecondedby:______________________________________________________________
Action: Passed Failed
Timeofadjournment:
Post-MeetingAction
Dateminutesapproved:
"Yeas"
"Nays"
Dateminuteswereavailableforpublicinspection:
DateminuteswerepostedonDistrictwebsite:
DATED:August9,2021
BrookwoodSD167
ReviewofClosedMeetingMinutes LoggingandReviewProcess Step1.TheBoardSecretaryorRecordingSecretarymaintainsalogoftheclosedmeetingminutes thatareunavailableforpublicinspection.Themeetingminutesareloggedaccordingtothereasonthe Boardheldtheclosedmeeting.2:220-E6,LogofClosedMeetingMinutes.
Step2.TheBoardmeetsinclosedsessiontoreviewthelogofunreleasedclosedmeetingminutes. TheBoardorRecordingSecretarybringsacopyofallunreleasedclosedmeetingminutesand,if requested,allowsBoardmemberstoreviewtheactualminutes.TheBoardidentifieswhichclosed meetingminutesorportionsthereofnolongerneedconfidentialtreatment.UseReportFollowingthe Board'sSemi-AnnualReviewofClosedMeetingMinutes,below.
Step3.Atleastsemi-annually(everysixmonths,orassoonafterasispracticable,takingintoaccount thenatureandmeetingscheduleoftheBoard),inanopenmeeting,theBoardtakesactiontorelease forpublicinspectionthoseminutes,orportionsthereof,nolongerneedingconfidentialtreatment.Use ActiontoAccept,below.Closedmeetingminuteswillnotbereleasedforpublicinspectionif confidentialtreatmentisneededtoprotectthepublicinterestortheprivacyofanindividual,including: (1)studentdisciplinarycasesorothermattersrelatingtoanindividualstudent,and(2)personnelfiles andemployees'andBoardmembers'personalinformation.5ILCS120/2.06(d),amendedbyP.A. 102-653.
Step4.TheBoardorRecordingSecretary:(1)updatesthelogofunreleasedclosedmeetingminutes toremoveanyminutesthattheBoardmadeavailableforpublicinspection;(2)makesanotationon anyapplicableclosedmeetingminutesoftheBoard'sactiontoreleaseitoraportionofitforpublic inspection;(3)continuestolognewclosedmeetingminutesthattheBoardhasnotreleasedforpublic inspection(2:220-E6,LogofClosedMeetingMinutes),and(4)maintainslogsforaccesstoclosed sessionminutespursuantto5ILCS120/2.06(e).
ReportFollowingtheBoard'sSemi-AnnualReviewofClosedMeetingMinutes TheBoardofEducationmeton__________________inclosedsessiontoconductitssemi-annual reviewofclosedmeetingminutesthathavenotbeenreleasedforpublicinspection.
Theclosedmeetingminutes,orportionsthereof,fromthefollowingdatesnolongerrequire confidentialtreatment:(insertclosedmeetingdates)
Theneedforconfidentialitystillexistsastoallremainingclosedmeetingminutestoprotectan individual'sprivacyortheDistrict'sinterests.
ActiontoAccepttheBoard'sSemi-AnnualReviewofClosedMeetingMinutes
Openmeetingdate:
MotiontoapprovetheBoard'ssemi-annualreviewofunreleasedclosedmeetingminutesandto releaseforpublicinspectionthoseminutes,orportionsthereof,thattheBoardidentifiedasno longerneedingconfidentialtreatmentmadeby:
Motionsecondedby:
Action: Passed Failed
DATED:January10,2022
BrookwoodSD167
-LogofClosedMeetingMinutes ThepurposeofthislogistofacilitatetheBoard'ssemi-annualreviewofclosedmeetingminutes. Semi-annualmeanseverysixmonths,orassoonafterasispracticable,takingintoaccountthe natureandmeetingscheduleoftheboard.5ILCS120/2.06(d),amendedbyP.A.102-653.See 2:220-E5,Semi-AnnualReviewofClosedMeetingMinutes
TheBoardSecretaryorRecordingSecretaryshallmaintainalistofclosedmeetingminutes,arranged accordingtothereasonfortheclosedmeeting,thathavenotbeenreleasedforpublicinspection.
ClosedSessionHeldtoDiscuss: Specificemployee(s),specificindependentcontractors,specificvolunteers,orDistrict legalcounsel;however,ameetingtoconsideranincreaseincompensationtoa specificemployeeofapublicbodythatissubjecttotheLocalGovernmentWage IncreaseTransparencyActmaynotbeclosedandshallbeopentothepublicand postedandheldinaccordancewith[theOpenMeetingsAct].5ILCS120/2(c)(1).
Collectivenegotiatingmattersordeliberationsconcerningsalaryschedulesforoneor moreclassesofemployees.5ILCS120/2(c)(2).
SelectionofapersontofillavacancyontheBoard.5ILCS120/2(c)(3).
Evidenceortestimonypresentedinahearingwhereauthorizedbylaw.5ILCS120/2(c) (4).
EvidenceortestimonypresentedtotheBoardregardingdenialofadmissiontoschool eventsorpropertypursuantto105ILCS5/24-24,providedthattheBoardpreparesand makesavailableforpublicinspectionawrittendecisionsettingforthitsdeterminative reasoning.5ILCS120/2(c)(4.5),addedbyP.A.103-311.
Purchaseorleaseofrealproperty.5ILCS120/2(c)(5).
SettingofapriceforsaleorleaseofDistrictproperty.5ILCS120/2(c)(6).
Saleorpurchaseofsecurities,investments,orinvestmentcontracts.5ILCS120/2(c)(7).
Securityproceduresandtheuseofpersonnelandequipmenttorespondtoanactual,a threatened,orareasonablypotentialdanger.5ILCS120/2(c)(8).
Studentdisciplinarycases.5ILCS120/2(c)(9).Minutesofmeetingsheldforthis reasonshallneverbereleasedtoprotecttheindividualstudent'sprivacy.
Anymatterinvolvinganindividualstudent.5ILCS120/2(c)(10).Minutesofmeetings heldforthisreasonshallneverbereleasedtoprotecttheindividualstudent'sprivacy.
Litigation,whenanactionagainst,affecting,oronbehalfoftheDistricthasbeenfiled andispendingbeforeacourtoradministrativetribunal,orwhentheBoardfindsthatan actionisprobableorimminent.5ILCS120/2(c)(11).
EstablishmentofreservesorsettlementofclaimsasprovidedintheLocalGovernment
Datesof Closed Sessions EstablishmentofreservesorsettlementofclaimsasprovidedintheLocalGovernment andGovernmentalEmployeesTortImmunityActordiscussionofclaims,lossorrisk managementinformation,records,data,adviceorcommunicationsfromorwithrespect toanyinsureroftheDistrictoranyintergovernmentalriskmanagementassociationor selfinsurancepool.5ILCS120/2(c)(12).
Self-evaluation,practicesandproceduresorprofessionalethics,whenmeetingwithan IASBrepresentative.5ILCS120/2(c)(16).
Minutesofmeetingslawfullyclosed,whetherforpurposesofapprovalorsemi-annual review.5ILCS120/2(c)(21).
Meetingsbetweeninternalorexternalauditorsandgovernmentalauditcommittees, financecommittees,andtheirequivalents,whenthediscussioninvolvesinternalcontrol weaknesses,identificationofpotentialfraudriskareas,knownorsuspectedfrauds,and fraudinterviewsconductedinaccordancewithgenerallyacceptedauditingstandardsof theUnitedStatesofAmerica.5ILCS120/2(c)(28).
DATED:December11,2023
BrookwoodSD167
2:220-E7 MeetingMinutesandVerbatimRecordings TheBoardmustallowitsdulyelectedofficialsorappointedofficialsfillingavacancyofanelected officeaccesstoclosedsessionminutesandverbatimrecordings.5ILCS120/2.06(e).Thefollowing subheadsimplementthelogisticsofgrantingthisaccess.
AccesstoClosedMeetingMinutes
Duplicatethissectionforeachgrantofaccesstoclosedmeetingminutes.
Date: Time:
StorageLocation:
Nameofperson(s)responsibleforstoringtheclosedmeetingminutes:
Accessgranted
Dateaccessoccurred: Starttime:
RequestingBoardmember'sname(Pleaseprint)
Inthepresenceof:(Checkappropriateboxandinsertnameonline.)
RecordsSecretary
Administrativeofficialofthepublicbody
Anyelectedofficialofthepublicbody
ForrequestingBoardmember:(Readthefollowingandsignbelow.)
WhiletheOpenMeetingsActdoesnotprovideacauseofactionagainstmeortheBoardfor disclosingclosedsessiondiscussions(Swansonv.Bd.ofPoliceCommissioners,197Ill.App.3d592 (2ndDist.1990)),Iacknowledgeandunderstandthatanydisclosuresbymeofinformationinthe closedsessionminutesnotyetreleasedtothepubliccouldsubjectmetoapossiblecivilaction allegingthatIcreatedharmtoanother,i.e.,anintentionaltort(s).
RequestingBoardMemberSignature___________________________Date
VerbatimRecordingAccess
Duplicatethissectionforeachgrantofaccesstoverbatimrecordings.
Date: Time: StorageLocation:
Date: Time: StorageLocation:
Nameofperson(s)responsibleforstoringtheverbatimrecording:
Accessgranted
Dateaccessoccurred:
Starttime:
RequestingBoardmember'sname(Pleaseprint)
Inthepresenceof:(Checkappropriateboxandinsertnameonline.)
RecordsSecretary
Administrativeofficialofthepublicbody
Anyelectedofficialofthepublicbody
Endtime:
Accessdenied Accessunavailable.Verbatimrecordingrequestedisolderthan18months andwasdestroyedpursuantto5ILCS120/2.06(c).
ForrequestingBoardmember:(Readthefollowingandsignbelow.)
WhiletheOpenMeetingsActdoesnotprovideacauseofactionagainstmeortheBoardfor disclosingclosedsessiondiscussions(Swansonv.Bd.ofPoliceCommissioners,197Ill.App.3d592 (2ndDist.1990)),Iacknowledgeandunderstandthatanydisclosuresbymeofinformationinthe closedsessionverbatimrecordingscouldsubjectmetoapossiblecivilactionallegingthatIcreated harmtoanother,i.e.,anintentionaltort(s).
RequestingBoardMemberSignature___________________________Date
DATED:September20,2021
SD167
Brookwood
2:220-E8Exhibit-BoardofEducationRecordsMaintenanceRequirementsand FAQs
OpenMeetingsAct TheOpenMeetingsAct(OMA)requirespublicbodiesto“keepwrittenminutesofalltheirmeetings, whetheropenorclosed,andaverbatimrecordofalltheirclosedmeetingsintheformofanaudioor videorecording.”5ILCS120/2.06(a).Minutesmustinclude,butarenotlimitedto:(1)thedate,time, andplaceofthemeeting;(2)themembersofthepublicbodyrecordedaseitherpresentorabsent andwhetherthememberswerephysicallypresentorpresentbymeansofvideooraudioconference; and(3)asummaryofdiscussiononallmattersproposed,deliberated,ordecided,andrecordofany votestaken.Id
TheremainderofSection2.06addressestheapprovalofopenmeetingminutes,thetreatmentof verbatimrecordingsofclosedmeetings,thesemi-annualreviewofclosedmeetingminutes,the confidentialnatureofclosedmeetingminutes,andtherightofpersonstoaddresspublicofficials underrulesestablishedandrecordedbythepublicbody.TherequirementsofSection2.06,aswellas OMArequirementspertainingtoBoardagendas,areincludedinpolicy2:220,BoardofEducation MeetingProcedure.
Exhibit2:220-E3,ClosedMeetingMinutes,providesasampletemplateforkeepingclosedmeeting minutesthatincorporatestherequirementsofSection2.06ofOMA.Italsoincludesanareato designateiftheBoardhasdetermined,pursuanttoSection2.06(d),thattheclosedmeetingminutes nolongerneedconfidentialtreatment.
Exhibit2:220-E4,OpenMeetingMinutes,containsaprotocolforopenmeetingminutesthat incorporatestherequirementsofSection2.06ofOMA.Italsoprovidesasampletemplateforkeeping openmeetingminutes.
Exhibit2:220-E5,Semi-AnnualReviewofClosedMeetingMinutes,containsaprocessfor implementingthesemi-annualreviewofclosedmeetingminutes,andexhibit2:220-E6,LogofClosed MeetingMinutes,isdesignedtofacilitatethissemi-annualreview
(everysixmonths,orassoonafterasispracticable,takingintoaccountthenatureandmeeting scheduleoftheBoard).5ILCS120/2.06(d),amendedbyP.A.102-653.
Exhibit2:220-E9,RequirementsforNoPhysicalPresenceofQuorumandParticipationbyAudioor VideoDuringDisasterDeclaration,containsaprocessforcompliancewith105ILCS120/7(e), addedbyP.A.101-640,whenaboardismeetingwithoutaphysicalquorumpresentatthemeeting locationduringadisasterdeclarationrelatedtopublichealthconcerns.
LocalRecordsAct TheLocalRecordsAct(LRA)providesthatpublicrecords,including“anybook,paper,map, photograph,digitizedelectronicmaterial,orotherofficialdocumentarymaterial,regardlessofphysical formorcharacteristics,made,produced,executedorreceivedbyanyagencyorofficerpursuantto laworinconnectionswiththetransactionofpublicbusinessandpreservedorappropriatefor preservationbysuchagencyorofficer”mustbepreservedunlesstheStateLocalRecords Commissionhasgivenpermissiontodestroythoserecords.50ILCS205/3and7.Boardrecords, includingagendas,meetingpacketsandmeetingminutes,fallintothisdefinition.
PublicbodieslocatedinCookCountymustworkwiththeLocalRecordsCommissionofCookCounty todeterminehowlongtheymustretainpublicrecords.PublicbodieslocatedoutsideofCookCounty mustworkwiththeDownstateLocalRecordsCommissiontodeterminehowlongtheymustretain publicrecords.
Policy2:250,AccesstoDistrictPublicRecords,containsasubheadentitledPreservingPublic Recordswhichprovidesasfollows:
Publicrecords,includingemailmessages,shallbepreservedandcatalogedif:(1)theyare evidenceoftheDistrict’sorganization,function,policies,procedures,oractivities,(2)theycontain informationaldataappropriateforpreservation,(3)theirretentionisrequiredbyStateorfederal law,or(4)theyaresubjecttoaretentionrequestbytheBoardAttorney(e.g.,alitigationhold), Districtauditor,orotherindividualauthorizedbytheBoardofEducationorStateorfederallawto makesucharequest.Unlessitsretentionisrequiredasdescribedinitemsnumbered3or4 above,apublicrecord,asdefinedbytheIllinoisLocalRecordsAct,maybedestroyedwhen authorizedbytheLocalRecordsCommission.
Seethesamplepolicy,2:220,BoardofEducationMeetingProcedure,forallrelevantfootnotes.Also seeadministrativeprocedure2:250-AP2,ProtocolsforRecordPreservationandDevelopmentof RetentionSchedules,forrecommendationsregardingschooldistrictrecordsretentionprotocolsand linkstoweb-basedrecordmanagementresources.
OpenMeetingMinutes Arewerequiredto approvethem?
Yes,within30daysorat thenextsubsequent meeting,whicheveris later.
Apublicbodyshall approvetheminutesofits openmeetingwithin30 daysafterthatmeetingor atthepublicbody’s secondsubsequent regularmeeting, whicheverislater.5ILCS 120/2.06(b).
Musttheybesemiannuallyreviewed?
No. Unliketheclosed meetingrequirement, OMAdoesnotcontain semi-annualreview requirementsforopen meetingminutes.
Maywereleasethemto thepublic? Maywedestroythem?
Yes,mustwithin10days afterminutesare approved.
Theminutesofmeetings opentothepublicshall beavailableforpublic inspectionwithin10days aftertheapprovalof suchminutesbythe publicbody.Beginning July1,2006,atthetime itcomplieswithother requirementsofthis subsection,apublic bodythathasawebsite thatthefull-timestaffof thepublicbody maintainsshallpostthe minutesofaregular meetingofitsgoverning bodyopentothepublic onthepublicbody’s websitewithin10days aftertheapprovalofthe minutesbythepublic body.BeginningJuly1, 2006,anyminutesof meetingsopentothe publicpostedonthe publicbody’swebsite shallremainpostedon
No. ThereisnoOMA provisionpermittingthe destructionofopen meetingminutes,and theymustbe preservedunlessthe StateLocalRecords Commissionhasgiven permissiontodestroy them.
Ifapublicbodywould liketodestroyopen meetingminutes,thenit mustcomplywiththe LRAandworkwithits LocalRecords Commission Itishighly unlikely,however,thatthe LocalRecords Commissionwould approveoftheir destruction.
thewebsiteforatleast60 daysaftertheirinitial posting.5ILCS 120/2.06(b).
OpenMeetingVerbatimRecordings Arewerequiredto approvethem?
No.
Musttheybesemiannuallyreviewed? Maywereleasethemto thepublic? Maywedestroythem?
OMAdoesnotrequire publicbodiestoapprove verbatimrecordingsof openmeetings. No.
Unliketheclosed meetingrequirement, OMAdoesnotrequire publicbodiestokeep verbatimrecordingsof openmeetings,unless thepublicbodyis meetingwithoutthe physicalpresenceofa quorumduringa disasterdeclaration relatedtopublichealth concerns.5ILCS 120/7(e).OMAdoes notcontainsemiannualreview requirementsforopen meetingverbatim recordings.
Yes.
Unliketheclosed meetingrequirement, OMAdoesnotrequire publicbodiestokeep verbatimrecordingsof openmeetings,unless thepublicbodyis meetingwithoutthe physicalpresenceofa quorumduringadisaster declarationrelatedto publichealthconcerns.5 ILCS120/7(e).Ifapublic bodymakesverbatim recordingsofopen meetings,thensuch recordingsaresubjectto publicdisclosure pursuanttotheFreedom ofInformationAct.5ILCS 140/.
Openmeetingverbatim recordingsmadeof meetingsheldwithoutthe physicalpresenceofa quorumofapublicbody duringadisaster declarationrelatedto publichealthconcerns maybedestroyedafter 18monthsif prerequisitesaremet. (SeeClosedMeeting VerbatimRecordings subhead,below).
[P]ublicbodiesholding openmeetingsunder thissubsection(e)must alsokeepaverbatim recordofalltheir meetingsintheformof anaudioorvideo recording.Verbatim recordsmadeunderthis paragraph(9)shallbe madeavailabletothe publicunder,andare otherwisesubjectto,the provisionsofSection 2.06.5ILCS120/7(e)(9).
Inallothercases,ifa publicbodywouldliketo destroyopenmeeting verbatimrecordings, thenitmustcomplywith theLRAandworkwithits LocalRecords Commission.
ClosedMeetingMinutes
Arewerequiredto approvethem?
Musttheybesemiannuallyreviewed? Maywereleasethemto thepublic? Maywedestroythem?
Yes. Yes.
Yes,ifprerequisitesare No.
OMAdoesnotdirectly statepublicbodiesare requiredtoapprove closedmeetingminutes, nordoesitsetatime frameforsuchapproval. However,OMASection 2.06(d)requirespublic bodiestomeetatleast semi-annuallyto“review minutesofallclosed meetings.”5ILCS 120/2.06(d).
Moreover,OMASection 2.06(c)specificallyallows thedestructionofclosed meetingverbatim recordingsonlyifcertain conditionsaremet,oneof whichisthat“thepublic bodyapprovesminutesof theclosedmeetingthat meetthewrittenminutes requirementsof subsection(a)ofthis Section.”5ILCS 120/2.06(c)(2).Bothof thesetaskswouldbe difficulttoachieveif closedmeetingminutes werenotfirstapproved.
Onepracticeisto approveclosedmeeting minuteswithinthesame timeframethatopen meetingminutesare approved–within30days ofthemeetingoratthe nextsubsequentmeeting, whicheverislater.
Yes.
Eachpublicbody shallperiodically meettoreviewall existingminutesofall priorclosedmeetings (thisincludesrecords fromalltimethatthe boardhasbeenin existence).Meetings toreviewminutes shalloccurevery6 months,orassoon thereafterasis practicable,taking intoaccountthe natureandmeeting scheduleofthepublic body.Atsuch meetingsa determinationshallbe made,andreportedin anopensessionthat (1)theneedfor confidentialitystill existsastoallorpart ofthoseminutesor(2) thattheminutesor portionsthereofno longerrequire confidentialtreatment andareavailablefor publicinspection.5
ILCS120/2.06(d), amendedbyP.A.102653.
Yes,ifprerequisitesare met.
Minutesofmeetings closedtothepublicshall beavailableonlyafter thepublicbody determinesthatitisno longernecessaryto protectthepublicinterest ortheprivacyofan individualbykeeping themconfidential.5
ILCS120/2.06(f).
No.
ThereisnoOMA provisionpermittingthe destructionofclosed meetingminutes,and theymustbe preservedunlessthe StateLocalRecords Commissionhasgiven permissiontodestroy them.
Inaddition:
Nominutesofmeetings closedtothepublic shallberemovedfrom thepublicbody’smain officeorofficialstorage location,exceptbyvote ofthepublicbodyorby courtorder.5ILCS 120/2.06(f).
Ifapublicbodywould liketodestroyclosed meetingminutes,thenit mustcomplywiththe LRAandworkwithits LocalRecords Commission Itishighly unlikely,however,thatthe LocalRecords Commissionwould approveoftheir destruction.
ClosedMeetingVerbatimRecordings Arewerequiredto approvethem?
No.
OMAdoesnotrequire approvalofclosed meetingverbatim recordings.
Musttheybesemiannuallyreviewed?
No.
OMAdoesnotrequire semi-annualreviewof closedmeeting verbatimrecordings.
Maywereleasethemto thepublic?
Possiblybutunlikely.
Unlessthepublicbody hasmadea determinationthatthe verbatimrecordingno
Maywedestroythem?
Yes,after18monthsif prerequisitesaremet.
Theverbatimrecord maybedestroyed withoutnotificationtoor
longerrequires confidentialtreatmentor otherwiseconsentsto disclosure,theverbatim recordofameeting closedtothepublicshall notbeopenforpublic inspectionorsubjectto discoveryinany administrativeorjudicial proceedingotherthan onebroughttoenforce thisAct.5ILCS 120/2.06(e).
ButseeKodishv. OakbrookTerraceFire ProtectionDist.(235 F.R.D.447(N.D.Ill. 2006),whereafederal districtcourtorderedthat closedmeetingverbatim recordingsbedisclosed tothePlaintiffin discoverybecausehis primaryclaimwas broughtunderfederal law.
theapprovalofa recordscommissionor theStateArchivistunder theLocalRecordsActor theStateRecordsAct nolessthan18months afterthecompletionof themeetingrecorded butonlyafter:1.)the publicbodyapproves thedestructionofa particularrecording;and 2.)thepublicbody approvesminutesofthe closedmeetingthat meetthewrittenminutes requirementsof subsection(a)ofthis Section.5ILCS 120/2.06(c).
Inaddition: Noverbatimrecordings shallberecordedor removedfromthepublic body’smainofficeor officialstoragelocation, exceptbyvoteofthe publicbodyorbycourt order.5ILCS 120/2.06(e).
DATED:February14,2022
BrookwoodSD167
2:220-E9Exhibit-RequirementsforNoPhysicalPresenceofQuorumand ParticipationbyAudioorVideoDuringDisasterDeclaration
UsethisexhibittodocumenttheBoard’sand/oritscommittee(s)’s(5ILCS120/1.02)processesto complywiththerequirementsoftheOpenMeetingsAct(OMA)whenaboardand/orits committee(s)mustmeetduringadisasterdeclarationrelatedtoapublichealthemergency/concern andthemeetingwillhavenophysicalpresenceofaquorumandparticipationbyaudioorvideo.
Note:IfaBoardcommitteeusesthisexhibit,replaceBoardPresident,VicePresident,andSupt. withtheappropriatecommitteeleaders.
ConsulttheBoardAttorneyforguidance.
DocumentationofOMARequirementsforBoardMemberstoParticipateinaMeetingwithNo PhysicalPresenceofQuorum
TheGovernorortheDirectoroftheIll.Dept.ofPublicHealthhasissuedadisasterdeclaration relatedtoapublichealthemergencybecauseofadisasterasdefinedin20ILCS3305/4,andallor partofthejurisdictionoftheBoardiscoveredbythedisasterarea.5ILCS120/7(e)(1),amendedby P.A.101-640.Note:OMAuses“publichealthconcerns,”buttheIll.EmergencyManagementAct (IEMA)uses“publichealthemergency;”thisexhibitmatchestheIEMAtermbecauseitgoverns disasterdeclarations.
InsertDisasterDeclarationorExecutiveOrdernumber[_______]orattachtothisdocument.
TheBoardPresidentor,iftheofficeisvacantorthePresidentisabsentorunabletoperformthe office’sduties,theVicePresident,orifneitherthePresidentnorVicePresidentarepresentorableto performthisdetermination,theSuperintendent(5ILCS120/7(e)(2),amendedbyP.A.101-640,and 140/2(e))signsbelowthatthefollowingthreeStepswereexecutedby:
Step1.Determiningwhetherthemeetingisabonafideemergency(5ILCS120/7(e)(7),amendedby P.A.101-640)(checkYesorNo,below):
Yes;itisanemergencymeeting,andI:
A NotifiedtheBoardmembersandthepublic,includinganynewsmediumwhichhasfiledan annualrequestfornoticeofmeetingsassoonaspracticable,butinanyeventpriortotheholding ofsuchmeetingpursuantto5ILCS120/2.02(a)and120/7(e)(7)(A),amendedbyP.A.101-640;
B. Statedthenatureoftheemergencyatthebeginningofthemeeting;and
C ProvidedtheSuperintendentorBoardSecretarytheresourcesnecessaryduringthemeetingto keepaverbatimrecordofthemeeting,forbothopenandclosed,andmanageditthesame waythattheBoardcomplieswiththeverbatimrecordingrequirementsforclosedmeetings(see exhibit2:220-E1,BoardTreatmentofClosedMeetingVerbatimRecordingsandMinutes). Note:Inthissituation,averbatimrecordingisnotlimitedtoclosedmeetingsonly.
D. MovetoStep2,below.
No;itisaregularorspecialmeeting,andI:
A EnsuredthattheBoardprovided48hours’noticeofthemeetingtoallBoardmembers,toany newsmediumonfileintheDistrictthathaverequestednoticeofmeetingspursuantto5ILCS 120/2.02(a),andtomembersofthepublicbypostingitontheDistrict’swebsite.5ILCS 120/7(e)(7),amendedbyP.A.101-640. Note:5ILCS120/7(e),amendedbyP.A.101-640 doesnothavethe“ifany”exceptionforschoolboardsthatdonothavewebsites.Consultthe boardattorneyregardingalternatewaystocommunicatenoticeofameetingwhenthedistrict
doesnothaveawebsiteandaDisasterDeclarationorExecutiveOrderhasbeenissued.
Insertmeetingdateandtime,andalinktothemeetingnoticeorattachacopyofthenoticetothis document.
B MovestoStep2,below.
Step2.Determiningwhetheritispractical,prudent,orfeasibleforanyin-personattendanceatthe regularmeetinglocation(5ILCS120/7(e)(2),amendedbyP.A.101-640).(checkYesorNo,below):
Yes;in-personattendanceispractical,prudent,orfeasible,andI:
A EnsuredthatatleastoneBoardmember,theBoardAttorney,ortheSuperintendentwas physicallypresentattheregularmeetinglocation(5ILCS120/7(e)(5),amendedbyP.A.101640),and
B. Verifiedthatmembersofthepublicwhowerepresentcouldhearalldiscussionandtestimony andallvotesofthemembersoftheBoard.5ILCS120/7(e)(4),amendedbyP.A.101-640.
C. MovetoStep3,below.
No;in-personattendanceisnotpractical,prudent,orfeasible,andI:
A MadeawrittendeterminationreferringtothespecificExecutiveOrderorDisasterDeclaration citingthepublichealthconcern/emergencythatappliestotheBoardandthemeeting.5ILCS 120/7(e)(1)and(2),amendedbyP.A.101-640.
B IncludedthewrittendeterminationmadeinletterA.,above,ontheBoard’spublishednoticeand agendaforthealternativearrangementsforthemeeting.5ILCS120/7(e)(7)(A)-(B),amendedby P.A.101-640.
C. Offeredthealternativearrangementstothepublicbyofferingatelephonenumberorawebbasedlink.5ILCS120/7(e)(4),amendedbyP.A.101-640.
Insertalinktothemeetingnoticeorattachacopyofthenoticeorrefertoaboveifalreadyattached tothisdocument(seeabove).
IncludethiswrittendeterminationontheBoard/committee’spublishednoticeandagendaforthe audioorvideomeeting,andinthemeetingminutes.
D. MovetoStep3,below.
Step3.Duringthemeeting,I:
DirectedtheRecordingSecretaryto,inadditiontotherequirementsforopenmeetingsunder OMA,alsokeepverbatimrecordoftheopenmeetingbyrecordingitandmakingitopenandavailable tothepublicunderallprovisionsofOMA.5ILCS120/7(e)(9),amendedbyP.A.101-640.Sampletext followsbelowinthesubheadbelowReporttothePublicFollowingtheBoard’sMeetingwithNo PhysicalPresenceofQuorum
ReadmywrittendeterminationreferringtothespecificExecutiveOrderorDisasterDeclaration citingthepublichealthconcern/emergencythatappliestotheBoardandthemeetinganddirectedthe RecordingSecretarytoincludeitinthemeetingminutes.
Ensuredthatanyinterestedmemberofthepublichasaccesstocontemporaneouslyhearall discussion,testimony,androllcallvotes.5ILCS120/7(e)(4),amendedbyP.A.101-640.
RequestedtheRecordingSecretarytoenterintotheappropriateminutesoftheBoardthateach
Boardmemberparticipatinginthemeeting,wherevertheirphysicallocations,announced:
1. Themselvespresent(5ILCS120/7(e)(3),amendedbyP.A.101-640),and
2 Averificationthattheycouldhearoneanotherandalldiscussionandtestimony.Id
See2:220-E3,ClosedMeetingMinutesand/or2:220-E4,OpenMeetingMinutes
Attachtothisdocumentcopiesorinformationaboutwheretheseminutesmaybefound.
AnnouncedandconsideredeachBoardmemberparticipatinginthemeetingpresentatthe meetingforpurposesofdeterminingaquorumandparticipatinginallproceedings(5ILCS120/7(e) (8),amendedbyP.A.101-640)anddirectedtheRecordingSecretarytoreflectitintheminutes(best practicefortransparency).
Conductedallvotesbyrollcall,soeachBoardmember’svoteoneachissuecouldbeidentified andrecorded(5ILCS120/7(e)(6),amendedbyP.A.101-640),andensuredthattheRecording SecretaryenteredallvotesasRollCallVotes(Useexhibit2:220-E4,OpenMeetingMinutesbut ensureallvotesarerecordedasrollcallvotespursuanttotheexamplebelow.):
“Yeas” “Nays” Motion: Carried Failed
ExecutedordirectedexecutionofthesubheadbelowReporttothePublicFollowingthe Board’sMeetingwithNoPhysicalPresenceofQuorum.
ReporttothePublicFollowingtheBoard’sMeetingwithNoPhysicalPresenceofQuorum
Thetextbelowmaybeusedfortheactualreport.
TheSchoolBoardmeton[insertdate]withnophysicalpresenceofquorumtoconductitsbusiness.
Theverbatim[circleone]audio|videorecordingofthismeetingisavailabletothepublicunderall provisionsofOMAandwillbedestroyedpursuantto5ILCS120/2.06(c)(nolessthan18monthsafter thecompletionofthemeetingrecordedbutonlyafter:(1)theBoardapprovesthedestructionofthe particularrecording;and(2)theBoardapprovesminutesofthemeetingthatmeetthewrittenminutes requirementsofOMA).5ILCS120/7(e)(9),amendedbyP.A.101-640.
Insertlinkstotheverbatimrecordingofmeetinghereorattachtothisdocument.
Note:Consulttheboardattorneyforguidanceonthedestructionofaverbatimrecordingofanopen meetingwithoutthephysicalpresenceofaquorum.While5ILCS120/2.06(c)referstotheprocessfor destroyingclosedsessionverbatimrecordings,5ILCS120/7(e)(9),amendedbyP.A.101-640, appliesthatprocessfordestroyingclosedsessionverbatimrecordingstothedestructionofthe verbatimopensessionrecordingsthatarerequiredwhenaboarddeterminesitisnecessaryforitto meetwithoutthephysicalpresenceofaquorumduetoapublichealthemergency.
CompletedBy: ______________________________
Title:______________________________________
DATED:August10,2020
DuringeachregularandspecialopenmeetingoftheBoard,anypersonmaycommenttoorask questionsoftheBoard(publicparticipation),subjecttothereasonableconstraintsestablishedand recordedinthispolicy’sguidelinesbelow.TheBoardlistenstocommentsorquestionsduringpublic participation;responsestocommentstoorquestionsoftheBoardaremostoftenmanagedthrough policy3:30,ChainofCommand
TopreservesufficienttimefortheBoardtoconductitsbusiness,anypersonappearingbeforethe Boardisexpectedtofollowtheseguidelines:
1. AddresstheBoardonlyattheappropriatetimeasindicatedontheagendaandwhen recognizedbytheBoardPresident.ThisincludesfollowingthedirectivesoftheBoardPresident tomaintainorderanddecorumforall.
2. Useasign-insheet,ifrequested.
3 Identifyoneselfandbebrief.Ordinarily,thetimeforanyonepersontoaddresstheBoardduring publicparticipationshallbelimitedtofiveminutes.Inunusualcircumstances,andwhenan individualhasmadearequesttospeakforalongerperiodoftime,theBoardPresidentmay allowapersontospeakformorethanfiveminutes.Ifmultipleindividualswishtoaddressthe Boardonthesamesubject,thegroupisencouragedtoappointaspokesperson.
4 Observe,whennecessaryandappropriate,theBoardPresident’sauthorityto: a ShortenthetimeforeachpersontoaddresstheBoardduringpublicparticipationto conservetimeandgivethemaximumnumberofpeopleanopportunitytospeak;and/or b. Determineproceduralmattersregardingpublicparticipationnototherwisecoveredin Boardpolicy.
5. ConductoneselfwithrespectandcivilitytowardothersandotherwiseabidebyBoardpolicy 8:30,VisitorstoandConductonSchoolProperty.
PetitionsorwrittencorrespondencetotheBoardshallbepresentedtotheBoardinthenextregular Boardpacket.
Delegation 1 TheBoardPresidentwillaskforastatementoftheissue.
2. Speakersforandagainsttheissue:TheClerkoftheBoardwillsecurethenamesofallthose personswishingtobeheardbeforetheBoard.Thosedesiringtospeakwillindicatewhether theyarefororagainsttheissueinvolved.PersonsnotrespondingtotheClerk'srequestwillnot beheard.ThePresidentmaysetareasonabletimelimitforeachspeaker.
3. PositionoftheBoard:AtanypointduringthediscussiontheBoardPresidentwillbrieflystatethe presentpositionoftheBoardandBoardpoliciesineffectthatwereusedtodevelopthis position.Ifofficialactionhasnotbeentakenontheissue,thePresidentmaysostateand summarizebrieflytheargumentsonbothsidesoftheissue.OthermembersoftheBoardmay alsobeheardatthistime.
4. BoardtoAnswerQuestions:Afterthespeakersforandagainsttheissuehavebeenheard,the Presidentwillindicatethatquestionspertainingdirectlytotheissueinvolvedmaybedirectedto theBoard.
5 ActionbytheBoard:UponarulingbythePresidentclosingthepublicdiscussiontheBoardmay proceedwithitsdeliberationsandtakewhateveractionitdeemsadvisable.
TheBoardatanymeetingbyamajorityvotewilltaketheissueundersubmissionandcontinuethe discussionfromtimetotimeoveraperiodnottoexceed30days.Iftheissuewarrantsextensiveand detailedexamination,theBoardmaycallaPublicHearingwithin30days.Within30daysafterthe
closeofthesediscussionsorhearing,theBoardwillgiveitsdecisionontheissue.
LEGALREF.: 105ILCS5/10-6and5/10-16.
5ILCS120/2.06,OpenMeetingsAct.
CROSSREF.:2:220(BoardofEducationMeetingProcedure),8:10(Connectionwiththe Community),8:30(VisitorstoandConductonSchoolProperty)
Adopted:July18,2022
BrookwoodSD167
2:240BoardPolicyDevelopment TheBoardofEducationgovernsusingwrittenpolicies.Writtenpoliciesensurelegalcompliance, establishBoardprocesses,articulateDistrictends,delegateauthority,anddefineoperatinglimits. BoardpoliciesalsoprovidethebasisformonitoringprogresstowardDistrictends.
PolicyDevelopment Anyonemayproposenewpolicies,changestoexistingpolicies,ordeletionofexistingpolicies.Staff suggestionsshouldbeprocessedthroughtheSuperintendent.Suggestionsfromallothersshouldbe madetotheBoardPresidentortheSuperintendent.
ABoardPolicyCommitteemayconsiderallpolicysuggestionsandprovideinformationand recommendationstotheBoard.
TheSuperintendentisresponsiblefor:(1)providingrelevantpolicyinformationanddatatotheBoard, (2)notifyingthosewhowillimplementorbeaffectedbyorrequiredtoimplementaproposedpolicy andobtainingtheiradviceandsuggestions,and(3)havingpolicyrecommendationsdraftedinto writtenformforBoarddeliberation.TheSuperintendentshallseekthecounseloftheBoardAttorney whenappropriate.
PolicyAdoptionandDissemination PoliciesorpolicyrevisionswillnotbeadoptedattheBoardmeetingatwhichtheyarefirstintroduced, exceptwhen:(1)appropriateforaconsentagendabecausenoBoarddiscussionisrequired,or(2) necessaryorprudentinordertomeetemergencyorspecialconditionsortobelegallycompliant. FurtherBoardconsiderationmaybegivenatasubsequentmeeting(s)andafteropportunityfor communityinput.Theadoptionofapolicywillservetosupersedeallpreviouslyadoptedpolicieson thesametopic.
TheBoardpoliciesareavailableforpublicinspectionintheDistrict'smainofficeduringregularoffice hoursandontheDistrict'swebsite.CopyrequestsshouldbemadepursuanttoBoardpolicy2:250, AccesstoDistrictPublicRecords
BoardPolicyReviewandMonitoring TheBoardwillperiodicallyreviewitspoliciesforrelevancy,monitoritspoliciesforeffectiveness,and considerwhetheranymodificationsarerequired.TheBoardmayuseanannualpolicyreviewand monitoringcalendar.
WordsImportingGender Throughoutthispolicymanual,wordsimportingthemasculineand/orfemininegenderincludeall genderneutral/inclusivepronouns.
SuperintendentImplementation TheBoardwillsupportanyreasonableinterpretationofBoardpolicymadebytheSuperintendent.If reasonablemindsdiffer,theBoardwillreviewtheapplicablepolicyandconsidertheneedforfurther clarification.
IntheabsenceofBoardpolicy,theSuperintendentisauthorizedtotakeappropriateaction.
SuspensionofPolicies TheBoard,byamajorityvoteofmemberspresentatanymeeting,maytemporarilysuspendaBoard policyexceptthoseprovisionsthatarecontrolledbylaworcontract.Thefailuretosuspendwitha
specificmotiondoesnotinvalidatetheBoardaction.
LEGALREF.: 105ILCS5/10-20.5.
CROSSREF.:2:150(Committees),2:250(AccesstoDistrictPublicRecords),3:40(Superintendent)
Adopted:September20,2021
BrookwoodSD167
2:240-E1Exhibit-PRESSIssueUpdates ThisprocedureisforPRESSsubscribers.ForsubscriberstoPRESSPlus,IASB'sfull-maintenance policyPRESSPlusOnlineUserGuide,availableatwww.iasb.com/policy,providesfurtherguidance.
Actor Action ManagestheprocessfortheBoardofEducationtoreceivePRESS updatestopolicies.
ManagestheBoard'scompliancewiththeOpenMeetingsAct.Ensures that,asappropriate,theagendasfortheBoardPolicyCommitteeand Boardincludediscussionandlistactiontoconsider,adopt,orrevise BoardpoliciesandBoardexhibits.
Superintendent
Superintendentor Superintendent's Secretary
Managestheprocessforapprovingneworrevisedadministrative procedures,administrativeprocedureexhibits,andchangestoemployee andstudenthandbooks.
Communicatesallpolicyandadministrativeprocedurerevisionsor adoptions,asappropriate,tostaffmembers,parents,students,and communitymembers.
UpdatestheDistrict’sRosterasfollows:
1 Gotowww.iasb.comandclickontheMemberLoginbutton.
2. Loginusingyouremailaddressandpassword.Ifyoudonotknow yourpassword,usethe"forgotyourpassword?"link.
3. AtthebottomofyourProfilepage,clickonDistrictsYouManage andthentheDistrictname.
4 ReviewandverifyorchangetheDistrict’sexistingrecords.Ensure thatallcurrentboardmembers,administrators,andanyoneelseon staffwhoaccessesPRESSarelistedwiththeircurrentemail addresses.
LogsintoPRESSOnlineasfollows:
1. Gotowww.iasb.comandclickontheMemberLoginbutton.
2 Loginusingyouremailaddressandpassword.Ifyoudonotknow yourpassword,usethe“forgotyourpassword?"link.
3 Under“MyAccountLinks,”click“PRESSLogin.”
ToeachmemberofthePolicyCommittee,fullBoard,orotherinterested schoolofficial,emailsorotherwisedistributesthefollowing:
1 PRESSUpdateMemo;
Designatedsupport staff
2. PRESSvideotutoriallinkat:www.iasb.com/policy;
3 Committeeworksheets;and
4 CurrentDistrictpolicyinrelevantareas.
Asappropriate,includesnewandrevisedpoliciesintheBoardmeeting packets.
PolicyCommittee(or FullBoard)
Afterapolicyisadoptedorrevised,updatestheDistrict’spolicymanual masterelectronicfileandaddsorupdatesadoptiondates.
Archivespreviousversionofrevisedpolicy.
Followsdistrictprocessforupdatingpaperandonlinemanuals.
ConsidersdistributingPRESSUpdateMemotoBuildingPrincipals.
ConsiderseachPRESSupdate.Reviewsallfootnotechanges.
DecideswhichchangesrequireBoardofEducationdiscussionand whichareappropriateasconsentagendaitems.
Thefollowingareappropriatefortheconsentagenda:changestothe LegalReferencesandCrossReferences,andminorpolicyeditsthatdo notrequireBoarddiscussion.
RequestsreviewofrecommendedrevisionsbytheBoardAttorney,as appropriate.
PresentsrecommendationsregardingPRESSupdatestotheBoardata regularlyscheduledmeeting.
Conductsafirstreadingofthepoliciesthatarerecommendedfor adoptionorrevision.
Duringthenextregularmeeting,conductsasecondreading.
FullBoard
Assistant Superintendents, Directors,Building Principals,and supervisoryemployees
Anyone
AsecondreadingallowstheBoardtohearfeedbackfrominterested parties,includingstaff,parents,students,andcommunitymembers; however,Statelawdoesnotrequiretworeadings.
Afterthesecondreading,considerandtakeactiontoapprovethe policiesatadulyconvenedopenmeeting.
ReadsPRESSUpdateMemo(ifapplicable)andadoptedpolicies, followstheSuperintendent’sprocessforupdatingadministrative procedures,andmakesnecessarychangestoemployeeandstudent handbookswithintheirassignedbuilding(s).
Forfurtherclarification,viewtheonlinetutorialforPRESS,availableat www.iasb.com/policy
DATED:September20,2021
BrookwoodSD167
Actor Action Anyone(Superintendent, BoardofEducationmember, staff,parent,student, communitymember,orBoard Attorney)
Superintendent
PolicyCommittee(orFull Board)
Bringsaconcernthatmaynecessitateanewpolicyoracurrent policy'srevisiontotheattentionoftheBoardofEducation.
ConferswiththeBoardAttorneyasappropriate.
ManagestheBoard’scompliancewiththeOpenMeetingsAct. Ensuresthat,asappropriate,theagendasfortheBoardPolicy CommitteeandBoardincludediscussionandlistactionto consider,adopt,orreviseBoardpoliciesandBoardexhibits.
Managestheprocessforapprovingneworrevisedadministrative procedures,administrativeprocedureexhibits,andchangesto employeeandstudenthandbooks.
Communicatesallpolicyandadministrativeprocedurerevisionsor adoptionsasappropriatetostaffmembers,parents,students,and communitymembers.
First,answersthesequestionstodecidewhethernewpolicy languageisneeded:
1 DoestheIASBPolicyReferenceManualprovideguidance?
2. Istherequestsomethingthatshouldbecoveredinpolicy(i.e., Boardwork)orisitsomethingthatshouldbehandledbythe staff(i.e.,staffwork)?
3. Isitalreadycoveredinpolicy?Checksforpoliciesthatcover similarorconnectedtopicsusingtoolssuchassearch engines,TablesofContents,crossreferences,andindexes.
Second,usesa3-stepprocesstodraftnewpolicylanguage:
1. Framesthequestionanddiscussesthetopic.
2 RequeststheSuperintendenttoprovideresearch,including appropriatedata,andinputfromothers,suchas,thosewho maybeaffectedbythepolicyandthosewhowillimplement thepolicy.
3 DraftsorrequeststheSuperintendentorBoardAttorneyto draft,languageaddressingtheconcernthatalignswiththe Board'smission,vision,goals,andobjectives.
Third,decideswhetherthenewlanguageshouldbeincludedinan existingpolicyoraddedasanewpolicy.Assignsanynewpolicyan appropriatelocationandnumber.
ThePRESScodingsystemreservespolicynumbersendingina'0' and'5'forPRESSmaterial.LocallydevelopedDistrictpolicies
FullBoard Designatedsupportstaff
AssistantSuperintendents, Directors,BuildingPrincipals, andsupervisoryemployees
DATED:September20,2021
shouldusepolicynumbersendingin2,4,6,or8.
Conductsafirstreadingofthepolicythatisrecommendedfor adoptionorrevision.
Duringthenextregularmeeting,conductsasecondreading.
AsecondreadingallowstheBoardtohearfeedbackfrom interestedparties,includingstaff,parents,students,andcommunity members;however,Statelawdoesnotrequiretworeadings.
Afterthesecondreading,considerandtakeactiontoapprovethe policiesatadulyconvenedopenmeeting.
Afterapolicyisadoptedorrevised,updatestheDistrict'spolicy manualmasterelectronicfileandaddsorupdatesadoptiondates.
Archivespreviousversionofrevisedpolicy.
Followsdistrictprocessforupdatingpaperandonlinemanuals.
ReadsPRESSUpdateMemo(ifapplicable)andadopted policies,followstheSuperintendent’sprocessforupdating administrativeprocedures,andmakesnecessarychangesto employeeandstudenthandbookswithintheirassignedbuilding(s).
BrookwoodSD167
2:250AccesstoDistrictPublicRecords FullaccesstotheDistrict'spublicrecordsisavailabletoanypersonasprovidedintheIllinois FreedomofInformationAct(FOIA),thispolicy,andimplementingprocedures.TheSuperintendentor designeeshall:(1)providetheBoardwithsufficientinformationanddatatopermittheBoardto monitortheDistrict'scompliancewithFOIAandthispolicy,and(2)reportanyFOIArequestsduring theBoard'sregularmeetingsalongwiththestatusoftheDistrict'sresponse.
FreedomofInformationOfficer TheSuperintendentshallserveastheDistrict'sFreedomofInformationOfficerandassumesallthe dutiesandpowersofthatofficeasprovidedinFOIAandthispolicy.TheSuperintendentmaydelegate thesedutiesandpowerstooneormoredesignees,butthedelegationshallnotrelievethe Superintendentoftheresponsibilityfortheactionthatwasdelegated.
Definition TheDistrict'spublicrecordsaredefinedasrecords,reports,forms,writings,letters,memoranda, books,papers,maps,photographs,microfilms,cards,tapes,recordings,electronicdataprocessing records,electroniccommunications,recordedinformationandallotherdocumentarymaterial pertainingtothetransactionofpublicbusiness,regardlessofphysicalformorcharacteristics,having beenpreparedbyorfor,orhavingbeenorbeingusedby,receivedby,inthepossessionof,orunder thecontroloftheSchoolDistrict.
RequestingRecords Arequestforinspectionand/orcopiesofpublicrecordsmustbemadeinwritingandmaybe submittedbypersonaldelivery,mail,telefax,oremaildirectedtotheDistrict'sFreedomofInformation Officer.Individualsmakingarequestarenotrequiredtostateareasonfortherequestotherthanto identifywhentherequestisforacommercialpurposeorwhenrequestingafeewaiver.The SuperintendentordesigneeshallinstructDistrictemployeestoimmediatelyforwardanyrequestfor inspectionandcopyingofapublicrecordtotheDistrict'sFreedomofInformationOfficerordesignee.
RespondingtoRequests TheFreedomofInformationOfficershallapproveallrequestsforpublicrecordsunless:
1 Therequestedmaterialdoesnotexist;
2. TherequestedmaterialisexemptfrominspectionandcopyingbytheFreedomofInformation Act;or
3 Complyingwiththerequestwouldbeundulyburdensome.
Withinfivebusinessdaysafterreceiptofarequestforaccesstoapublicrecord,theFreedomof InformationOfficershallcomplywithordenytherequest,unlessthetimeforresponseisextendedas specifiedinSection3ofFOIA.TheFreedomofInformationOfficermayextendthetimefora responseforuptofivebusinessdaysfromtheoriginalduedate.Ifanextensionisneeded,the FreedomofInformationOfficershall:(1)notifythepersonmakingtherequestofthereasonforthe extension,and(2)eitherinformthepersonofthedateonwhicharesponsewillbemade,oragree withthepersoninwritingonacomplianceperiod.
Thetimeperiodsareextendedforrespondingtorequestsforrecordsmadeforacommercial purpose,requestsbyarecurrentrequester,orvoluminousrequests,asthosetermsaredefinedin Section2ofFOIA.ThetimeperiodsforrespondingtothoserequestsaregovernedbySections3.1, 3.2,and3.6ofFOIA.
Whenrespondingtoarequestforarecordcontainingbothexemptandnon-exemptmaterial,the
FreedomofInformationOfficershallredactexemptmaterialfromtherecordbeforecomplyingwiththe request.
Fees Personsmakingarequestforcopiesofpublicrecordsmustpayanyandallapplicablefees.The FreedomofInformationOfficershallestablishafeeschedulethatcomplieswithFOIAandthispolicy andissubjecttotheBoard'sreview.Thefeescheduleshallincludecopyingfeesandallotherfeesto themaximumextenttheyarepermittedbyFOIA,includingwithoutlimitation,searchandreviewfees forrespondingtoarequestforacommercialpurposeandfees,costs,andpersonnelhoursin connectionwithrespondingtoavoluminousrequest
Copyingfees,exceptwhenfixedbystatute,shallbereasonablycalculatedtoreimbursetheDistrict's actualcostforreproducingandcertifyingpublicrecordsandfortheuse,byanyperson,ofits equipmenttocopyrecords.Innocaseshallthecopyingfeesexceedthemaximumfeespermittedby FOIA.IftheDistrict'sactualcopyingcostsareequaltoorgreaterthanthemaximumfeespermittedby FOIA,theFreedomofInformationOfficerisauthorizedtouseFOIA'smaximumfeesastheDistrict's fees.Nocopyingfeesshallbechargedfor:(1)thefirst50pagesofblackandwhite,letterorlegal sizedcopies,or(2)electroniccopiesotherthantheactualcostoftherecordingmedium,exceptifthe responseistoavoluminousrequest,asdefinedinFOIA.
AfeereductionisavailableiftherequestqualifiesunderSection6ofFOIA.TheFreedomof InformationOfficershallsettheamountofthereductiontakingintoconsiderationtheamountof materialrequestedandthecostofcopyingit.
ProvisionofCopiesandAccesstoRecords Apublicrecordthatisthesubjectofanapprovedaccessrequestwillbeavailableforinspectionor copyingattheDistrict'sadministrativeofficeduringregularbusinesshours,unlessotherarrangements aremadebytheFreedomofInformationOfficer.
ManypublicrecordsareimmediatelyavailablefromtheDistrict'swebsiteincluding,butnotlimitedto, theprocessforrequestingapublicrecord.TheFreedomofInformationOfficershalldirectarequester totheDistrict'swebsiteifarequestedrecordisavailablethere.Iftherequesterisunableto reasonablyaccesstherecordonline,heorshemayresubmittherequestfortherecord,statinghisor herinabilitytoreasonablyaccesstherecordonline,andtheDistrictshallmaketherequestedrecord availableforinspectionandcopyingasotherwiseprovidedinthispolicy.
PreservingPublicRecords Publicrecords,includingemailmessages,shallbepreservedandcatalogedif:(1)theyareevidence oftheDistrict'sorganization,function,policies,procedures,oractivities,(2)theycontaininformational dataappropriateforpreservation,(3)theirretentionisrequiredbyStateorfederallaw,or(4)theyare subjecttoaretentionrequestbytheBoardAttorney(e.g.,alitigationhold),Districtauditor,orother individualauthorizedbytheSchoolBoardorStateorfederallawtomakesucharequest.Unlessits retentionisrequiredasdescribedinitemsnumbered3or4above,apublicrecord,asdefinedbythe IllinoisLocalRecordsAct,maybedestroyedwhenauthorizedbytheLocalRecordsCommission.
LEGALREF.: 5ILCS140/,IllinoisFreedomofInformationAct.
105ILCS5/10-16and5/24A-7.1.
820ILCS40/11.
820ILCS130/5.
CROSSREF.:2:140(CommunicationsToandFromtheBoard),5:150(PersonnelRecords),7:340 (StudentRecords)
Adopted:January9,2023
BrookwoodSD167
Astudent,parent/guardian,employee,orcommunitymembershouldnotifyanyDistrictComplaint ManagerifheorshebelievesthattheBoardofEducation,itsemployees,oragentshaveviolatedhis orherrightsguaranteedbytheStateorfederalConstitution,Stateorfederalstatute,orBoardpolicy, orhaveacomplaintregardinganyoneofthefollowing:
1 TitleIIoftheAmericanswithDisabilitiesAct,42U.S.C.§12101etseq
2. Section504oftheRehabilitationActof1973,29U.S.C.§791etseq.
3 Discriminationand/orharassmentonthebasisofrace,color,ornationaloriginprohibitedbythe IllinoisHumanRightsAct,775ILCS5/;TitleVIoftheCivilRightsActof1964,42U.S.C.§2000d etseq.;and/orTitleVIIoftheCivilRightsActof1964,42U.S.C.§2000eetseq.(seeBoard policy2:270,DiscriminationandHarassmentontheBasisofRace,Color,andNationalOrigin Prohibited)
4. TitleVIIoftheCivilRightsActof1964,42U.S.C.§2000eetseq.(seealsonumber3,above,for discriminationand/orharassmentonthebasisofrace,color,ornationalorigin)
5 Breastfeedingaccommodationsforstudents,105ILCS5/10-20.60
6. Bullying,105ILCS5/27-23.7
7 Misuseoffundsreceivedforservicestoimproveeducationalopportunitiesforeducationally disadvantagedordeprivedchildren
8 Curriculum,instructionalmaterials,and/orprograms
9. Victims’EconomicSecurityandSafetyAct,820ILCS180/
10 IllinoisEqualPayActof2003,820ILCS112/
11 Provisionofservicestohomelessstudents
12. IllinoisWhistleblowerAct,740ILCS174/
13 MisuseofgeneticinformationprohibitedbytheIllinoisGeneticInformationPrivacyAct,410 ILCS513/;andTitlesIandIIoftheGeneticInformationNondiscriminationAct,42U.S.C.§2000ff etseq
14 EmployeeCreditPrivacyAct,820ILCS70/.
TheComplaintManagerwillfirstattempttoresolvecomplaintswithoutresortingtothisgrievance procedure.Ifaformalcomplaintisfiledunderthispolicy,theComplaintManagerwilladdressthe complaintpromptlyandequitably.Astudentand/orparent/guardianfilingacomplaintunderthispolicy mayforegoanyinformalsuggestionsand/orattemptstoresolveitandmayproceeddirectlytothis grievanceprocedure.TheComplaintManagerwillnotrequireastudentorparent/guardian complainingofanyformofharassmenttoattempttoresolveallegationsdirectlywiththeaccused(or theaccused'sparent(s)/guardian(s);thisincludesmediation.
RighttoPursueOtherRemediesNotImpaired Therightofapersontopromptandequitableresolutionofacomplaintfiledunderthispolicyshallnot beimpairedbytheperson'spursuitofotherremedies,e.g.,criminalcomplaints,civilactions,etc.Use ofthisgrievanceprocedureisnotaprerequisitetothepursuitofotherremediesanduseofthis grievanceproceduredoesnotextendanyfilingdeadlinerelatedtothepursuitofotherremedies.Ifa personispursuinganotherremedysubjecttoacomplaintunderthispolicy,theDistrictwillcontinue withasimultaneousinvestigationunderthispolicy.
Deadlines AlldeadlinesunderthispolicymaybeextendedbytheComplaintManagerasheorshedeems appropriate.Asusedinthispolicy,schoolbusinessdaysmeansdaysonwhichtheDistrict'smain officeisopen.
FilingaComplaint Aperson(hereinafterComplainant)whowishestoavailhimorherselfofthisgrievanceprocedure maydosobyfilingacomplaintwithanyDistrictComplaintManager.TheComplainantshallnotbe requiredtofileacomplaintwithaparticularComplaintManagerandmayrequestaComplaint Managerofthesamegender.TheComplaintManagermayrequesttheComplainanttoprovidea writtenstatementregardingthenatureofthecomplaintorrequireameetingwithastudent's parent(s)/guardian(s).TheComplaintManagershallassisttheComplainantasneeded.
Foranycomplaintallegingbullyingand/orcyberbullyingofstudents,theComplaintManagershall processandreviewthecomplaintaccordingtoBoardpolicy7:180,PreventionofandResponseto Bullying,Intimidation,andHarassment,inadditiontoanyresponserequiredbythispolicy. Forany complaintallegingsexualharassmentorotherviolationofBoardpolicy5:20,WorkplaceHarassment Prohibited,theComplaintManagershallprocessandreviewthecomplaintaccordingtothatpolicy,in additiontoanyresponserequiredbythispolicy.
Foranycomplaintallegingsexdiscriminationthat,iftrue,wouldimplicateTitleIXoftheEducation Amendmentsof1972(20U.S.C.§1681etseq.),theTitleIXCoordinatorordesigneeshallprocess andreviewthecomplaintunderBoardpolicy2:265,TitleIXGrievanceProcedure.
Foranycomplaintallegingharassmentonthebasisofrace,color,ornationalorigin,the NondiscriminationCoordinatororaComplaintManagerordesigneeshallprocessandreviewthe complaintunderBoardpolicy2:270,DiscriminationandHarassmentontheBasisofRace,Color, andNationalOriginProhibited,inadditiontoanyresponserequiredbythispolicy.
ForanycomplaintallegingsexualharassmentorotherviolationofBoardpolicy5:20,Workplace HarassmentProhibited,theNondiscriminationCoordinatororaComplaintManagerordesignee shallprocessandreviewthecomplaintaccordingtothatpolicy,inadditiontoanyresponserequired bythispolicy,andshallconsiderwhetheraninvestigationunderBoardpolicy5:120,Employee Ethics;CodeofProfessionalConduct;andConflictofInterest,shouldbeinitiated.
InvestigationProcess TheComplaintManagerwillinvestigatethecomplaintorappointaqualifiedpersontoundertakethe investigationonhisorherbehalf.TheComplaintManagershallensurebothpartieshaveanequal opportunitytopresentevidenceduringaninvestigation.ThecomplaintandidentityoftheComplainant willnotbedisclosedexcept:(1)asrequiredbylaw,thispolicy,oranycollectivebargainingagreement, (2)asnecessarytofullyinvestigatethecomplaint,or(3)asauthorizedbytheComplainant.
Theidentityofanystudentwitnesseswillnotbedisclosedexcept:(1)asrequiredbylaw,thispolicy,or anycollectivebargainingagreement,(2)asnecessarytofullyinvestigatethecomplaint,or(3)as authorizedbytheparent/guardianofthestudentwitness,orbythestudentifthestudentis18yearsof ageorolder.
TheComplaintManagerwillinform,atregularintervals,theperson(s)filingacomplaintunderthis policyaboutthestatusoftheinvestigation.Within30schoolbusinessdaysafterthedatethe complaintwasfiled,theComplaintManagershallfileawrittenreportofhisorherfindingswiththe Superintendent.TheComplaintManagermayrequestanextensionoftime.TheSuperintendentwill keeptheBoardinformedofallcomplaints.
IfacomplaintcontainsallegationsinvolvingtheSuperintendentorBoardmember(s),thewrittenreport shallbefileddirectlywiththeBoard,whichwillmakeadecisioninaccordancewithparagraphfourof thefollowingsectionofthispolicy.
DecisionandAppeal WithinfiveschoolbusinessdaysafterreceivingtheComplaintManager'sreport,theSuperintendent shallprovidehisorherwrittendecisiontotheComplainantandtheaccusedaswellastothe ComplaintManager.Alldecisionsshallbebaseduponthepreponderanceofevidencestandard.
Within10schoolbusinessdaysafterreceivingtheSuperintendent'sdecision,theComplainantorthe accusedmayappealthedecisiontotheBoardbymakingawrittenrequesttotheComplaintManager. TheComplaintManagershallpromptlyforwardallmaterialsrelativetothecomplaintandappealtothe Board.
Within30schoolbusinessdaysafteranappealoftheSuperintendent’sdecision,theBoardshall affirm,reverse,oramendtheSuperintendent’sdecisionordirecttheSuperintendenttogather additionalinformation.WithinfiveschoolbusinessdaysaftertheBoard’sdecision,theSuperintendent shallinformtheComplainantandtheaccusedoftheBoard’saction.
ForcomplaintscontainingallegationsinvolvingtheSuperintendentorBoardmember(s),within30 schoolbusinessdaysafterreceivingtheComplaintManager’soroutsideinvestigator’sreport,the BoardshallprovideitswrittendecisiontotheComplainantandtheaccused,aswellastothe ComplaintManager.
Thispolicyshallnotbeconstruedtocreateanindependentrighttoahearingbeforethe SuperintendentorBoard.Thefailuretostrictlyfollowthetimelinesinthisgrievanceprocedureshallnot prejudiceanyparty.
Appointing aNondiscriminationCoordinatorandComplaintManagers
TheSuperintendentshallappointaNondiscriminationCoordinatortomanagetheDistrict'seffortsto provideequalopportunityemploymentandeducationalopportunitiesandprohibittheharassmentof employees,students,andothers.TheNondiscriminationCoordinatoralsoservesastheDistrict'sTitle IXCoordinator.
TheSuperintendentshallappointatleastoneComplaintManagertoadministerthispolicy.Ifpossible, theSuperintendentwillappointtwoComplaintManagers,eachofadifferentgender.TheDistrict’s NondiscriminationCoordinatormaybeappointedasoneoftheComplaintManagers.
TheSuperintendentshallinsertintothispolicyandkeepcurrentthenames,officeaddresses,email addresses,andtelephonenumbersoftheNondiscriminationCoordinatorandtheComplaint Managers.TheSuperintendentordesigneeshallensurethatstudents,parents/guardians,employees, andmembersofthecommunityareinformedofthecontactinformationfortheDistrict’s NondiscriminationCoordinatorandComplaintManagersonanannualbasis.
NondiscriminationCoordinators:
KathyHatczel, CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
ComplaintManager:
KathyHatczel,
LynnPerry, Director
CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
LEGALREF.: 201GlenwoodDyerRd., Glenwood,IL60425
lynn.perry@brookwood167.org
708-758-5190
8U.S.C.§1324aetseq.,ImmigrationReformandControlAct.
20U.S.C.§1232g,FamilyEducationRightsPrivacyAct.
20U.S.C.§1400,TheIndividualswithDisabilitiesEducationAct.
20U.S.C.§1681etseq.,TitleIXoftheEducationAmendments;34C.F.R.Part106.
29U.S.C.§206(d),EqualPayAct.
29U.S.C.§621etseq.,AgeDiscriminationinEmploymentAct.
29U.S.C.§791etseq.,RehabilitationActof1973.
29U.S.C.§2612,FamilyandMedicalLeaveAct.
42U.S.C.§2000detseq.,TitleVIoftheCivilRightsActof1964.
42U.S.C.§2000eetseq.,TitleVIIoftheCivilRightsActof1964.
42U.S.C.§2000ffetseq.,GeneticInformationNondiscriminationAct.
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
42U.S.C.§12101etseq.,AmericanswithDisabilitiesAct;28C.F.R.Part35.
105ILCS5/2-3.8,5/3-10,5/10-20,5/10-20.5,5/10-20.7a,5/10-20.60,5/10-20.69,5/10-20.75,5/1022.5,5/22-19,5/22-95(finalcitationpending),5/24-4,5/27-1,5/27-23.7,and45/1-15.
5ILCS415/10(a)(2),GovernmentSeverancePayAct.
5ILCS430/70-5(a),StateOfficialsandEmployeesEthicsAct.
410ILCS513/,Ill.GeneticInformationPrivacyAct.
740ILCS174/,WhistleblowerAct.
740ILCS175/,Ill.FalseClaimsAct.
775ILCS5/,Ill.HumanRightsAct.
820ILCS70/,EmployeeCreditPrivacyAct.
820ILCS112/,EqualPayActof2003.
820ILCS180/,Victims’EconomicSecurityandSafetyAct;56Ill.Admin.CodePart280.
23Ill.Admin.Code§§1.240,200.40,226.50,and226.570.
CROSSREF.:2:105(EthicsandGiftBan),2:265(TitleIXGrievanceProcedure),2:270 (DiscriminationandHarassmentontheBasisofRace,Color,andNationalOriginProhibited),5:10 (EqualEmploymentOpportunityandMinorityRecruitment),5:20(WorkplaceHarassmentProhibited), 5:30(HiringProcessandCriteria),5:90(AbusedandNeglectedChildReporting),6:120(Education ofChildrenwithDisabilities),6:140(EducationofHomelessChildren),6:170(TitleIPrograms),6:260 (ComplaintsAboutCurriculum,InstructionalMaterials,andPrograms),7:10(EqualEducational Opportunities),7:15(StudentandFamilyPrivacyRights),7:20(HarassmentofStudentsProhibited), 7:180(PreventionofandResponsetoBullying,Intimidation,andHarassment),7:185(TeenDating ViolenceProhibited),7:310(RestrictionsonPublications;ElementarySchools),8:70 (AccommodatingIndividualswithDisabilities),8:95(ParentalInvolvement),8:110(PublicSuggestions andConcerns)
Adopted:October21,2024
BrookwoodSD167
Discriminationonthebasisofsex,includingsex-basedharassment,affectsastudent’sabilitytolearn andanemployee’sabilitytowork.Providinganeducationalandworkplaceenvironmentfreefrom discriminationonthebasisofsexisanimportantDistrictgoal.
TheDistrictdoesnotdiscriminateonthebasisofsexinanyofitseducationprogramsoractivities, anditcomplieswithTitleIXoftheEducationAmendmentsof1972(TitleIX)anditsimplementing regulations(34C.F.R.Part106)concerningeveryoneintheDistrict'seducationprogramsand activities,includingapplicantsforemployment,students,parents/guardians,employees,andthird parties.
TitleIXSexDiscriminationProhibited SexdiscriminationasdefinedinTitleIX(TitleIXSexDiscrimination)isprohibited.ADistrict employee,agent,orstudentviolatesthisprohibitionwheneverthatpersonengagesinconductonthe basisofsexthatcausesanotherpersontobeexcludedfromparticipationin,bedeniedthebenefits of,orotherwisebesubjectedtodiscriminationunderanyeducationprogramoractivityoperatedby theDistrict.TitleIXSexDiscriminationincludesdiscriminationonthebasisofsexstereotypes,sex characteristics,pregnancyorrelatedconditions,sexualorientation,and/orgenderidentity.
Sex-basedharassmentisaformofTitleIXSexDiscrimination.Sex-basedharassmentoccurs wheneverapersonengagesinconductonthebasisofsexthatsatisfiesoneormoreofthefollowing:
1 ADistrictemployee,agent,orotherpersonauthorizedbytheDistricttoprovideanaid,benefit, orserviceundertheDistrict'seducationprogramoractivityexplicitlyorimpliedlyconditionsthe provisionofanaid,benefit,orserviceonaperson'sparticipationinunwelcomesexualconduct; or
2 Unwelcomesex-basedconductthat,basedonthetotalityofthecircumstances,issubjectively andobjectivelyoffensiveandissosevereorpervasivethatitlimitsordeniesaperson'sability toparticipateinorbenefitfromtheDistrict’seducationprogramoractivity;or
3. Sexualassault,datingviolence,domesticviolence,orstalkingasdefinedin34C.F.R.§106.2.
Examplesofsexualdiscriminationinclude,butarenotlimitedto,touching,crudejokesorpictures, discussionsofsexualexperiences,teasingrelatedtosexualcharacteristics,spreadingrumorsrelated toaperson’sallegedsexualactivities,rape,sexualbattery,sexualabuse,andsexualcoercion.
Definitionsfrom34C.F.R.§106.2
Complainantmeans:(1)astudentoremployeewhoisallegedtohavebeensubjectedtoconductthat couldconstituteTitleIXSexDiscrimination;or(2)apersonotherthanastudentoremployeewhois allegedtohavebeensubjectedtoconductthatcouldconstituteTitleIXSexDiscriminationandwho wasparticipatingorattemptingtoparticipateintheDistrict’seducationprogramoractivityatthetime oftheallegedTitleIXSexDiscrimination.
ComplaintmeansanoralorwrittenrequesttotheDistrictthatobjectivelycanbeunderstoodasa requestfortheDistricttoinvestigateandmakeadeterminationaboutallegeddiscriminationunder TitleIX.
RespondentmeansapersonwhoisallegedtohaveviolatedtheDistrict'sprohibitiononTitleIXSex Discrimination.
Retaliationmeansintimidation,threats,coercion,ordiscriminationagainstanypersonbytheDistrict, astudent,oranemployeeorotherpersonauthorizedbytheDistricttoprovideaid,benefit,orservice undertheDistrict’seducationprogramoractivity,forthepurposeofinterferingwithanyrightor privilegesecuredbyTitleIXoritsregulations,orbecausethepersonhasreportedinformation,made
aComplaint,orparticipatedorrefusedtoparticipateinanymannerinaninvestigation,proceeding,or hearingundertheTitleIXregulations.
TitleIXSexualDiscriminationPreventionandResponse TheSuperintendentordesigneewillensurethattheDistrictpreventsandrespondstoallegationsof TitleIXSexualDiscriminationasfollows:
1 EnsuresthattheDistrict’scomprehensivehealtheducationprograminBoardpolicy6:60, CurriculumContent,incorporates(a)age-appropriatesexualabuseandassaultawareness andpreventionprogramsingradespre-Kthrough12,and(b)age-appropriateeducationabout thewarningsigns,recognition,dangers,andpreventionofteendatingviolenceingrades7-12. ThisincludesincorporatingstudentsocialandemotionaldevelopmentintotheDistrict’s educationalprogramasrequiredbyStatelawandinalignmentwithBoardpolicy6:65,Student SocialandEmotionalDevelopment
2. Incorporateseducationandtrainingforschoolstaffpursuanttopolicy5:100,StaffDevelopment Program,andasrecommendedbytheSuperintendent,TitleIXCoordinator,Nondiscrimination Coordinator,BuildingPrincipal,AssistantBuildingPrincipal,oraComplaintManager.
3. Notifiesapplicantsforemployment,students,parents/guardians,employees,andcollective bargainingunitsofthispolicyandcontactinformationfortheTitleIXCoordinatorby,ata minimum,prominentlydisplayingthemontheDistrict’swebsite,ifany,andineachhandbook madeavailabletosuchpersons.
MakingaReport ApersonwhowishestomakeareportunderthisTitleIXSexualDiscriminationgrievance proceduremaymakeareporttotheTitleIXCoordinator,NondiscriminationCoordinator,Building Principal,AssistantBuildingPrincipal,aComplaintManager,oranyemployeewithwhomtheperson iscomfortablespeaking.Apersonwhowishestomakeareportmaychoosetoreporttoapersonof thesamegender.
Schoolemployeesshallrespondtoincidentsofsexualdiscriminationbypromptlymakingor forwardingthereporttotheTitleIXCoordinator.Anemployeewhofailstopromptlymakeorforwarda reportmaybedisciplined,uptoandincludingdischarge.
TheSuperintendentshallinsertintothispolicyandkeepcurrentthename,officeaddress,email address,andtelephonenumberoftheTitleIXCoordinator.
TitleIXCoordinator:
KathyHatczel, CurriculumDirector
201Glenwood-DyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
ProcessingandReviewingaReportorComplaint Uponreceiptofareport,theTitleIXCoordinatorand/ordesigneewillpromptlycontactthe Complainantto:(1)discusstheavailabilityofsupportivemeasures,(2)considertheComplainant’s wisheswithrespecttosupportivemeasures,(3)informtheComplainantoftheavailabilityof supportivemeasureswithorwithoutthefilingofaFormalTitleIXSexualDiscriminationComplaint,
and(4)explaintotheComplainanttheprocessforfilingaFormalTitleIXSexualDiscrimination Complaint.
Further,theTitleIXCoordinatorwillanalyzethereporttoidentifyanddeterminewhetherthereis anotheroranadditionalappropriatemethod(s)forprocessingandreviewingit.Foranyreport received,theTitleIXCoordinatorshallreviewBoardpolicies2:260,UniformGrievanceProcedure; 5:20,WorkplaceHarassmentProhibited;5:90,AbusedandNeglectedChildReporting;5:120, EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest;7:20,Harassmentof StudentsProhibited;7:180,PreventionofandResponsetoBullying,Intimidation,andHarassment; 7:185,TeenDatingViolenceProhibited;and7:190,StudentBehavior,todetermineiftheallegations inthereportrequirefurtheraction.
Reportsofallegedsexualdiscriminationwillbeconfidentialtothegreatestextentpracticable,subject totheDistrict’sdutytoinvestigateandmaintainaneducationalprogramoractivitythatisproductive, respectful,andfreeofsexualdiscrimination.
FormalTitleIXSexualDiscriminationComplaintGrievanceProcess WhenaFormalTitleIXSexualDiscriminationComplaintisfiled,theTitleIXCoordinatorwill investigateitorappointaqualifiedpersontoundertaketheinvestigation.TheSuperintendentor designeeshallimplementprocedurestoensurethepromptandequitableresolutionofallComplaints accordingtoagrievanceprocessthatfullycomplieswith34C.F.R.§106.45.
TheDistrict’sgrievanceprocessshall,ataminimum:
1 TreatComplainantsandRespondentsequitablybyprovidingremediestoaComplainantwhere theRespondentisdeterminedtoberesponsibleforsexualdiscrimination,andbyfollowinga grievanceprocessthatcomplieswith34C.F.R.§106.45beforetheimpositionofany disciplinarysanctionsorotheractionsagainstaRespondent.
2 Requireanobjectiveevaluationofallrelevantevidence–includingbothinculpatoryand exculpatoryevidence–andprovidethatcredibilitydeterminationsmaynotbebasedona person’sstatusasaComplainant,Respondent,orwitness.
3. RequirethatanyindividualdesignatedbytheDistrictasaTitleIXCoordinator,investigator, decision-maker,oranypersondesignatedbytheDistricttofacilitateaninformalresolution process:
a Nothaveaconflictofinterestorbiasfororagainstcomplainantsorrespondentsgenerally oranindividualComplainantorRespondent.
b. Receivetrainingonthedefinitionofsexualdiscrimination,thescopeoftheDistrict’s educationprogramoractivity,howtoconductaninvestigationandgrievanceprocess (includinghearings,appeals,andinformalresolutionprocesses,asapplicable),andhow toserveimpartially.
4. RequirethatanyindividualdesignatedbytheDistrictasaninvestigatorreceivingtrainingon issuesofrelevancetocreateaninvestigativereportthatfairlysummarizesrelevantevidence.
5 RequirethatanyindividualdesignatedbytheDistrictasadecision-makerreceivetrainingon issuesofrelevanceofquestionsandevidence,includingwhenquestionsandevidenceabout theComplainant’ssexualpredispositionorpriorsexualbehaviorarenotrelevant.
6 IncludeapresumptionthattheRespondentisnotresponsiblefortheallegedconductuntila determinationregardingresponsibilityismadeattheconclusionofthegrievanceprocess.
7. Includereasonablyprompttimeframesforconclusionofthegrievanceprocess.
8 DescribetherangeofpossibledisciplinarysanctionsandremediestheDistrictmayimplement followinganydeterminationofresponsibility.
9 Basealldecisionsuponthepreponderanceofevidencestandard.
10. IncludetheproceduresandpermissiblebasesfortheComplainantandRespondenttoappeal.
11. DescribetherangeofsupportivemeasuresavailabletoComplainantsandRespondents.
12 Notrequire,allow,relyupon,orotherwiseusequestionsorevidencethatconstitute,orseek disclosureof,informationprotectedunderalegallyrecognizedprivilege,unlesstheperson holdingsuchprivilegehaswaivedtheprivilege.
Enforcement AnyDistrictemployeewhoisdetermined,attheconclusionofthegrievanceprocess,tohave engagedinsexualdiscriminationwillbesubjecttodisciplinaryactionuptoandincludingdischarge. Anythirdpartywhoisdetermined,attheconclusionofthegrievanceprocess,tohaveengagedin sexualdiscriminationwillbeaddressedinaccordancewiththeauthorityoftheBoardinthecontextof therelationshipofthethirdpartytotheDistrict,e.g.,vendor,parent/guardian,invitee,etc.AnyDistrict studentwhoisdetermined,attheconclusionofthegrievanceprocess,tohaveengagedinsexual discriminationwillbesubjecttodisciplinaryaction,including,butnotlimitedto,suspensionand expulsionconsistentwithstudentbehaviorpolicies.Anypersonmakingaknowinglyfalseaccusation regardingsexualdiscriminationwilllikewisebesubjecttodisciplinaryaction.
ThispolicydoesnotincreaseordiminishtheabilityoftheDistrictorthepartiestoexerciseanyother rightsunderexistinglaw.
RetaliationProhibited TheDistrictprohibitsanyformofretaliation,againstanyonewho,ingoodfaith,hasmadeareportor complaint,assisted,orparticipatedorrefusedtoparticipateinanymannerinaproceedingunderthis policy.AnypersonshouldreportclaimsofretaliationusingthisBoardpolicy2:260,Uniform GrievanceProcedure.
Anypersonwhoretaliatesagainstothersforreportingorcomplainingofviolationsofthispolicyorfor participatinginanymannerunderthispolicywillbesubjecttodisciplinaryaction,uptoandincluding discharge,withregardtoemployees,orsuspensionandexpulsion,withregardtostudents.
LEGALREF.: 20U.S.C.§1681etseq.,TitleIXoftheEducationalAmendmentsof1972;34C.F.R.Part106.
Davisv.MonroeCountyBd.ofEduc.,526U.S.629(1999).
Gebserv.LagoVistaIndependentSch.Dist.,524U.S.274(1998).
CROSSREF.:2:260(UniformGrievanceProcedure),5:10(EqualEmploymentOpportunityand MinorityRecruitment),5:20(WorkplaceHarassmentProhibited),5:90(AbusedandNeglectedChild Reporting),5:100(StaffDevelopmentProgram),5:120(EmployeeEthics;CodeofProfessional Conduct;andConflictofInterest),6:60(CurriculumContent),6:65(StudentSocialandEmotional Development),7:10(EqualEducationalOpportunities),7:20(HarassmentofStudentsProhibited), 7:180(PreventionofandResponsetoBullying,Intimidation,andHarassment),7:185(TeenDating ViolenceProhibited),7:190(StudentBehavior)
Adopted:October21,2024
BrookwoodSD167
2:270DiscriminationandHarassmentontheBasisofRace,Color,andNational OriginProhibited
Discriminationandharassmentonthebasisofrace,color,ornationaloriginnegativelyaffecta student’sabilitytolearnandanemployee’sabilitytowork.Providinganeducationalandworkplace environmentfreefromsuchdiscriminationandharassmentisanimportantDistrictgoal.TheDistrict doesnotdiscriminateonthebasisofactualorperceivedrace,color,ornationalorigininanyofits educationprogramsoractivities,anditcomplieswithfederalandStatenon-discriminationlaws.
ExamplesofProhibitedConduct Examplesofconductthatmayconstitutediscriminationonthebasisofrace,color,ornationalorigin include:discipliningstudentsmoreharshlyandfrequentlybecauseoftheirrace,color,ornational origin;denyingstudentsaccesstohigh-rigoracademiccourses,extracurricularactivities,orother educationalopportunitiesbasedontheirrace,color,ornationalorigin;denyinglanguageservicesor othereducationalopportunitiestoEnglishlearners;andassigningstudentsspecialeducationservices basedonastudent'srace,color,ornationalorigin.
Harassmentisaformofprohibiteddiscrimination.Examplesofconductthatmayconstitute harassmentonthebasisofrace,color,ornationalorigininclude:theuseofracial,ethnicorancestral slursorstereotypes;taunts;name-calling;offensiveorderogatoryremarksaboutaperson'sactualor perceivedrace,color,ornationalorigin;thedisplayofracially-offensivesymbols;racially-motivated physicalthreatsandattacks;orotherhatefulconduct.
MakingaReportorComplaint;InvestigationProcess Individualsareencouragedtopromptlyreportclaimsorincidencesofdiscriminationorharassment basedonrace,color,ornationalorigintotheNondiscriminationCoordinator,aComplaintManager, oranyemployeewithwhomthestudentiscomfortablespeaking.Reportsunderthispolicywillbe processedunderBoardpolicy2:260,UniformGrievanceProcedure
AnyDistrictemployeewhoreceivesareportorcomplaintofdiscriminationorharassmentmust promptlyforwardthereportorcomplainttotheNondiscriminationCoordinatororaComplaint Manager.Anyemployeewhofailstopromptlycomplymaybedisciplined,uptoandincluding discharge.
Reportsandcomplaintsofdiscriminationorharassmentwillbeconfidentialtothegreatestextent practicable,subjecttotheDistrict’sdutytoinvestigateandmaintainaneducationalenvironmentthatis productive,respectful,andfreeofunlawfuldiscrimination,includingharassment.
Thispolicydoesnotimpairorotherwisediminishtheexistingrightsofunionizedemployeestorequest anexclusivebargainingrepresentativetobepresentduringanyinvestigatoryinterviews,nordoesthis policydiminishanyrightsavailableunderanapplicablecollectivebargainingagreement,including,but notlimitedto,agrievanceprocedure.
FederalandStateAgencies IftheDistrictfailstotakenecessarycorrectiveactiontostopharassmentbasedonrace,color,or nationalorigin,furtherreliefmaybeavailablethroughtheIll.Dept.ofHumanRights(IDHR)ortheU.S. Dept.ofEducation'sOfficeforCivilRights.TocontactIDHR,goto:https://dhr.illinois.gov/aboutus/contact-idhr.htmlorcall(312)814-6200(Chicago)or(217)785-5100(Springfield).
PreventionandResponseProgram TheSuperintendentordesigneeshallestablishapreventionandresponseprogramtorespondto complaintsofdiscriminationbasedonrace,color,andnationalorigin,includingharassment,and
retaliation.Theprogramshallincludeproceduresforrespondingtocomplaintswhich:
1. Reduceorremove,totheextentpracticable,barrierstoreportingdiscrimination,harassment, andretaliation;
2 Permitanypersonwhoreportsoristhevictimofanincidentofallegeddiscrimination, harassment,orretaliationtobeaccompaniedwhenmakingareportbyasupportindividualof theperson'schoicewhocomplieswiththeDistrict'spoliciesandrules;
3 Permitanonymousreporting,exceptthatananonymousreportmaynotbethesolebasisofany disciplinaryaction;
4. Offerremedialinterventionsortakesuchdisciplinaryactionasmaybeappropriateonacaseby-casebasis;
5 Offer,butdonotrequireorundulyinfluence,apersonwhoreportsoristhevictimofanincident ofharassmentorretaliationtheoptiontoresolveallegationsdirectlywiththeaccused;and
6 Protectsapersonwhoreportsoristhevictimofanincidentofharassmentorretaliationfrom sufferingadverseconsequencesasaresultofareportof,investigationof,oraresponsetothe incident.
PolicyPostingandDistribution ThispolicyshallbepostedontheDistrict'swebsite.TheSuperintendentshallannuallyinformstaff membersofthispolicybypostingitinaprominentandaccessiblelocationsuchastheDistrict website,employeehandbook,staffintranetsite,and/orinotherareaswherepoliciesandrulesof conductaremadeavailabletostaff.TheSuperintendentshallannuallyinformstudentsandtheir parents/guardiansofthispolicybypostingitontheDistrict'swebsiteandincludinganageappropriatesummaryofthepolicyinthestudenthandbook(s).
Enforcement AnyDistrictemployeewhoisdetermined,afteraninvestigation,tohaveengagedinconduct prohibitedbythispolicywillbesubjecttoremedialactionand/ordisciplinaryaction,uptoand includingdischarge.
AnyDistrictstudentwhoisdetermined,afteraninvestigation,tohaveengagedinconductprohibited bythispolicywillbesubjecttoremedialactionand/ordisciplinaryaction,includingbutnotlimitedto, suspensionandexpulsionconsistentwithBoardpolicy7:190,StudentBehavior
Anythirdpartywhoisdetermined,afteraninvestigation,tohaveengagedinconductprohibitedbythis policywillbeaddressedinaccordancewiththeauthorityoftheBoardinthecontextoftherelationship ofthethirdpartytotheDistrict,e.g.,vendor,parent,invitee,etc.Anypersonmakingaknowinglyfalse accusationregardingprohibitedconductwilllikewisebesubjecttoremedialand/ordisciplinaryaction.
RetaliationProhibited
Retaliationagainstanypersonforbringingcomplaints,participatinginthecomplaintprocess,or otherwiseprovidinginformationaboutdiscriminationorharassmentbasedonrace,color,ornational originisprohibited(seeBoardpolicy2:260,UniformGrievanceProcedure).
IndividualsshouldreportallegationsofretaliationtotheBuildingPrincipal,anadministrator,the NondiscriminationCoordinator,and/oraComplaintManager.
LEGALREF.:
42U.S.C.§2000d,TitleVIoftheCivilRightsActof1964;34C.F.R.Part100.
42U.S.C.§2000eetseq.,TitleVIIoftheCivilRightsActof1964;29C.F.R.Part1601.
105ILCS5/22-95(finalcitationpending).
775ILCS5/1-101etseq.,IllinoisHumanRightsAct.
CROSSREF.:2:260(UniformGrievanceProcedure),5:10(EqualEmploymentOpportunityand MinorityRecruitment),5:20(WorkplaceHarassmentProhibited),5:90(AbusedandNeglectedChild Reporting),5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest),7:10 (EqualEducationalOpportunities),7:20(HarassmentofStudentsProhibited),7:180(Preventionof andResponsetoBullying,Intimidation,andHarassment),7:190(StudentBehavior),7:240(Conduct CodeforParticipantsinExtracurricularActivities)
Adopted:May13,2024
BrookwoodSD167
SECTION3-GENERALSCHOOLADMINISTRATION BrookwoodSD167 3:10GoalsandObjectives Oneimportantpurposeofschooladministrationistohelpcreateandfosteranenvironmentinwhich pupilscanlearnmosteffectively.Alladministrativedutiesandfunctionswillbeappraisedintermsof thecontributionsthattheymaketobetterinstructionandtohigherstudentmotivationandachievement.
Theproperadministrationoftheschoolsismostvitaltothesuccessoftheeducationalprogram. AlthoughtheSuperintendentshouldersmostoftheresponsibilitywithinthepoliciessetforthbythe Board,neithertheSuperintendentnortheBoardcanmakeallimportantdecisionsinindividual schools.
Theprincipalandtheschoolstaffareindirect,dailycontactwiththestudents.Theyaredirectly responsibleforeducationalresults.Inkeepingwiththis'responsibility,schooladministratorsmust havecommensurateauthority.
Thedesignoftheadministrativeorganizationwillbesuchthatallschoolsarepartofasinglesystem subjecttothepoliciessetforthbytheBoardandimplementedthroughasinglechiefadministrator,the Superintendent.Withindistrictpoliciesandregulations,principalswillberesponsibleandaccountable fortheadministrationoftheirschools.
TheBoardexpectstheadministrationtospecializein:
1 Theprocessesofdecision-makingandcommunication.
2. Planning,organizing,implementingandevaluatingeducationalprograms.
3 Thedemonstrationofleadership.
4. Thedevelopmentandmaintenanceofcloseworkingrelationshipsandchannelsof communicationwithintheschoolsystemandcommunity.
LEGALREF.: 105ILCS5/10-16.7,5/10-21.4,and5/10-21.4a.
CROSSREF.:1:30(SchoolDistrictPhilosophy),2:20(PowersandDutiesoftheBoardofEducation; Indemnification),2:130(BoardSuperintendentRelationship),3:40(Superintendent),3:50 (AdministrativePersonnelOtherThantheSuperintendent),3:60(AdministrativeResponsibilityofthe BuildingPrincipal),6:10(EducationalPhilosophyandObjectives)
Adopted:January9,2023
BrookwoodSD167
3:30ChainofCommand
TheSuperintendentshalldevelopanorganizationalchartindicatingthechannelsofauthorityand reportingrelationshipsforschoolpersonnel.Thesechannelsshouldbefollowed,andnolevelshould bebypassedexceptinunusualsituations.
Allpersonnelshouldrefermattersrequiringadministrativeactiontotheresponsibleadministrator,and mayappealadecisiontoahigheradministrativeofficer.Wheneverpossible,eachemployeeshould beresponsibletoonlyoneimmediatesupervisor.Whenthisisnotpossible,thedivisionof responsibilitymustbeclear.
CROSSREF.:1:20(DistrictOrganization,Operations,andCooperativeAgreements),2:140 (CommunicationsToandFromtheBoard),3:70(SuccessionofAuthority),8:110(PublicSuggestions andConcerns)
Adopted:August9,2021
BrookwoodSD167
DutiesandAuthority TheSuperintendentistheDistrict'sexecutiveofficerandisresponsiblefortheadministrationand managementoftheDistrictschoolsinaccordancewithBoardofEducationpoliciesanddirectives, andStateandfederallaw.Districtmanagementdutiesinclude,withoutlimitation,preparing, submitting,publishing,andpostingreportsandnotificationsasrequiredbyStateandfederallaw, includingthespecialreportingresponsibilitiesinpolicy5:90,AbusedandNeglectedChild Reporting.TheSuperintendentisauthorizedtodevelopadministrativeproceduresandtakeother actionasneededtoimplementBoardpolicyandotherwisefulfillhisorherresponsibilities.The SuperintendentmaydelegatetootherDistrictstaffmemberstheexerciseofanypowersandthe dischargeofanydutiesimposedupontheSuperintendentbyBoardpoliciesorbyBoardvote.The delegationofpowerorduty,however,shallnotrelievetheSuperintendentofresponsibilityforthe actionthatwasdelegated.
Qualifications TheSuperintendentmustbeofgoodcharacterandofunquestionablemoralsandintegrity.The SuperintendentshallhavetheexperienceandtheskillsnecessarytoworkeffectivelywiththeBoard, Districtemployees,students,andthecommunity.TheSuperintendentmusthaveandmaintaina ProfessionalEducatorLicensewithasuperintendentendorsementissuedbytheIllinoisState EducatorPreparationandLicensureBoard.
Evaluation TheBoardwillevaluate,atleastannually,theSuperintendent'sperformanceandeffectiveness,using standardsandobjectivesdevelopedbytheSuperintendentandBoardthatareconsistentwithState law,theBoard'spolicies,andtheSuperintendent'scontract.Aspecifictimeshouldbedesignatedfor aformalevaluationsessionwithallBoardmemberspresent.Theevaluationshouldincludea discussionofprofessionalstrengthsaswellasperformanceareasneedingimprovement.
TheSuperintendentshallannuallypresentevidenceofprofessionalgrowththroughattendanceat educationalconferences,in-servicetraining,orsimilarcontinuingeducationpursuits.
CompensationandBenefits TheBoardandtheSuperintendentshallenterintoanemploymentagreementthatconformstoBoard policyandStatelaw.ThiscontractshallgoverntheemploymentrelationshipbetweentheBoardand theSuperintendent.ThetermsoftheSuperintendent'semploymentagreement,wheninconflictwith thispolicy,willcontrol.
LEGALREF.: 105ILCS5/10-16.7,5/10-20.47,5/10-21.4,5/10-21.9,5/10-23.8,5/21B-20,5/21B-25,5/24-11,and 5/24A-3.
5ILCS120/7.3,OpenMeetingsAct.
23Ill.Admin.Code§§1.310,1.705,and25.355.
CROSSREF:2:20(PowersandDutiesoftheBoardofEducation;Indemnification),2:130(BoardSuperintendentRelationship),2:240(BoardPolicyDevelopment),3:10(GoalsandObjectives),4:165 (AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors),4:175(ConvictedChild SexOffender;Screening;Notifications),5:30(HiringProcessandCriteria),5:90(Abusedand NeglectedChildReporting),5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictof Interest),5:150(PersonnelRecords),5:210(Resignations),5:290(EmploymentTerminationand
Adopted:January10,2022
SD167
Brookwood
TheBoardofEducationhiresandemploystheSuperintendent.TheSuperintendentshallbeincharge oftheadministrationoftheschoolsunderthedirectionoftheBoard,throughitspolicies.See105 ILCS5/10-21.4and105ILCS5/10-16.7.Asaneffectiveemployer,theBoardmustdevelopand maintainaproductiverelationshipwiththeSuperintendent.SeeIASB’sFoundationalPrinciplesof EffectiveGovernance,Principle3.Theboardemploysasuperintendent,at: www.iasb.com/conference-training-and-events/training/training-resources/foundational-principles-ofeffective-governance/.
ThefoundationforaproductiveemploymentrelationshipbeginswhentheBoardidentifiesthemost qualifiedsuperintendentcandidate(successfulsuperintendentcandidate)afteranestablished interviewprocess.TheBoardthenextendsanofferofemploymenttothesuccessfulsuperintendent candidate.Theemploymentsearchprocessandresultingrelationshipshouldconsistofmutual respectandaclearunderstandingofrespectiveroles,responsibilities,andexpectations.This relationshipshouldbeginwiththeBoard’spolicy,athoughtfullycraftedemploymentcontractandjob description,andproceduresforcommunicationsandongoingassessment.SeePrinciplesatthelink above.
Below,theChecklistfortheSuperintendentEmploymentContractNegotiationProcess(Checklist) providesacolumnentitledSuperintendentContractTermConsiderationsfortheBoard.Itlists commonsuperintendentemploymentcontracttermsandpointsofconsiderationforboardstoprepare forduringthecontractformationprocess.AnothercolumnentitledExplanation,Special Considerations,andResourcesprovidesextrainformationaboutthesecommonsuperintendent employmentcontractterms.
TheChecklistisintendedtoserveasaresourcetoeducateandguidetheBoardthroughthe employmentcontractnegotiationprocesswithitssuccessfulsuperintendentcandidate.Board memberswhoareeducatedaboutthecontentwithintheChecklistarecrucialtosuccessful negotiationprocesses.Aneducatedcontractformationandnegotiationprocess,alongwithawellwrittencontractandjobdescriptionfortheSuperintendent,allsetthefoundationformutualrespect andaclearunderstandingoftheBoardandSuperintendent’srespectiveroles,responsibilities,and expectations.Important:ThisChecklistisaresourceforcontractformation;itisnotalistofmust haveitemsforasuperintendent’semploymentcontractorabasisforaboardtore-opencontracts currentlyineffect.
Priortoprovidingthesuccessfulsuperintendentcandidateanofferforemploymentandcontractfor review,consideration,andnegotiation,consulttheBoardAttorneyabouttheChecklistandthescope ofthetermstheBoardwishestoofferthesuccessfulsuperintendentcandidate.TheBoardandthe successfulsuperintendentcandidateshouldexpectandencouragetheothertoseektheadviceof theirrespectiveattorneysduringtheemploymentcontractformationprocess.
Manyattorneysagreeandbestpracticessuggestthatboardsandsuccessfulsuperintendent candidatesworkwiththeirownseparateattorneysinanamicableandcooperativemannerto completetheemploymentcontractnegotiationprocess.
BoardAttorney.Priortoprovidinganysuccessfulsuperintendentcandidatewithanofferfor employmentandacontractforreview,consideration,andnegotiation,bestpracticessuggest consultingtheBoardAttorneyabouttheChecklist.Note:Boardsshouldviewasuccessful superintendentcandidateretaininghisorherownattorneyasabestpractice(asopposedtoa warningsign).Eachpartyisbeginningtheemploymentrelationshipinacooperativemannertosetan appropriatefoundationtothefutureworkingrelationship.
PowerandDutiesoftheSuperintendent SuperintendentContractTerm ConsiderationsfortheBoard
Duties Full-time,AttentionandEnergyClause
EmploymentandCompensation
SuperintendentContractTerm ConsiderationsfortheBoard
DurationofContract
Explanation,SpecialConsiderations,and Resources
DoestheBoardenumeratethedutiesofthe Superintendentintheemploymentcontract?
1. ArethestatutorydutiesoftheSuperintendent listed?
2. HastheBoardincorporatedpolicyreferencesto theotherdutiesrelatedtotheSuperintendent’s employment?
See105ILCS5/10-21.4and105ILCS5/10-16.7.
HowwilltheBoardaddressoutsideactivitiesofthe Superintendent?
1. HowwilltheBoarddefineoutsideactivities?
2. WilltheBoardrestricttheSuperintendentfrom engaginginoutsideactivitiesduringthetermof theemploymentcontract?
3 WilltheBoardrequireapproval/notification beforetheSuperintendentengagesinoutside activities?
Explanation,SpecialConsiderations,andResources
Asuperintendent’semploymentcontractmaynotexceedfive years.Ifitsdurationistwotofiveyears,thecontractmust referencegoalsandsuspensionoftenure.
Noperformance-basedcontractshallbeextendedorrolledover priortoitsscheduledexpirationunlessalltheperformanceand improvementgoalscontainedinthecontracthavebeenmet.See 105ILCS5/10-23.8.
Ifthedurationisoneyearorless,thenthecontractneednot referencegoalsorsuspensionoftenure.
SpecialConsiderationsfortheBoardmayinclude:
1. WhatistheestimatedBoardcontributiontotheTeachers’ RetirementSystem(TRS)foranyraisesabovesixpercent (40ILCS5/15-155(g))priortoretirement?
2. WhatisthecostshiftimplicationfortheDistrictiftheBoard offersorlateragreestoasalarythatisequaltoorgreater thanthegovernor’sstatutorysalary?Schooldistrictsare responsibleforpayingtheactuarialcostofthepension benefitsearnedontheportionofaTRSmember’ssalary thatexceedsthegovernor’sstatutorysalary.Thegovernor’s annualsalaryispublishedbyTRSat:
SeveranceAgreements TeachersRetirementSystem (TRS)&TeacherHealthInsurance (THIS)
www.trsil.org/employers/payments/contributionrates_earnings-limitations.
3 Doanyadministrativecostcaptriggersexist(105ILCS 5/17-1.5)?
ItemstheBoardmayseethesuccessfulsuperintendentcandidate requestofit:
1 Afixedsalaryforeachyearofthecontract.
2. Aguaranteedminimumsalary.
3 Compensationincreases.
Anycontractthatcontainsaconditionofseverancepaymust includethefollowingprovisionsrequiredbytheGovernment SeverancePayAct(GSPA),5ILCS415/10:
1 Arestrictiontoanamountnotexceeding20weeksof compensation;and
2 AprohibitionforanyseveranceiftheSuperintendentisfired formisconductbytheBoard.SeetheSeverancePayrow undertheChangestotheSuperintendent’sEmployment Contractsubheadbelowforadefinitionofwhatmisconduct meansinthecontextofthislaw.
HowdoestheBoardwanttoaddress:
1 Pensioncontributions(TRS-THIS)?
2 Inclusionofsalaryandothercompensationinthepaymentof TRSandTHIS?Or,willTRSandTHISbeinadditionto salaryandothercompensation?
3. Unforeseenpensionreformissues?
ConditionsofEmployment
SuperintendentContractTerm ConsiderationsfortheBoard
AdministrativeLicense
CriminalBackgroundCheckLaw
SexualMisconductRelatedEmployment HistoryReviewLaw
Explanation,SpecialConsiderations,and Resources
DoestheBoardwanttorequirethesuccessful superintendentcandidatetoguaranteethatasthe futureSuperintendentoftheDistrict,heorshehas andwillmaintaintheappropriatelicensurethroughout theemploymentcontract?
105ILCS5/10-21.9.SeealsoPRESSsamplepolicy 5:30,HiringProcessandCriteria,andthesubhead entitledFingerprint-basedCriminalHistoryRecords InformationCheckinadministrativeprocedure5:30AP2,Investigations
105ILCS5/22-94,addedbyP.A.102-702,eff.7-123.SeealsoPRESSsamplepolicy5:30,Hiring ProcessandCriteriaandPRESSsample administrativeprocedure5:30-AP3,Sexual MisconductRelatedEmploymentHistoryReview
OtherBackgroundCheckLaws DoestheBoardwanttorequireadditional backgroundinquiriesbeyondthefingerprint-based criminalhistoryrecordsinformationcheckrequiredby 105ILCS5/10-21.9andsexualmisconductrelated employmenthistoryreviewrequiredby105ILCS 5/22-94,addedbyP.A.102-702,eff.7-1-23and discussedabove?Ifyes,consulttheBoardAttorney andconsiderthefollowinglaws:
15U.S.C.§1681etseq.,FederalFairCredit ReportingAct(FCRA),isafederallawthatregulates thegatheringanduseofinformationaboutconsumers bythirdpartyconsumerreportingagencies,including creditinformation,criminalbackground,driving record,personalcharacteristics/reputation,etc.The lawrequiresconsumerreportingagenciestocomply withcertainproceduralnoticerequirementswhen gatheringinformationfromaconsumer.
820ILCS75/,Ill.JobOpportunitiesforQualified ApplicantsAct,prohibitsemployersfrominquiring aboutanapplicant’scriminalhistoryuntilthe applicationhasbeendeterminedqualifiedand notifiedthathe/shehasbeenselectedforaninterview (a/k/abantheboxlaw).
820ILCS55/,Ill.RighttoPrivacyintheWorkplaceAct (RPWA),prohibitsemployersfrom:
1 Requesting,coercing,orrequiringany employeeorprospectiveemployeetoprovidea usernameandpasswordforanypersonal onlineaccount;
2 Requesting,coercing,orrequiringanemployee orapplicanttoinvitetheemployertohave accesstothatindividual’spersonalonline account;and
3 Takinganadverseemploymentactionagainst anindividual(includingrefusaltohire)basedon thatindividual’suseofalawfulproductoff Districtpropertyduringnonworkinghours,i.e., tobacco,cannabis,oralcohol.(Note:RPWA allowsemployerstoregulateemployees’useof thoselawfulproductsthatimpairanemployee’s abilitytoperformtheemployee’sassigned duties.Seepolicy5:50,Drug-andAlcoholFreeWorkplace;E-Cigarette,Tobacco,and CannabisProhibition,anditsf/ns).
820ILCS70/,Ill.EmployeeCreditPrivacyAct, prohibitsemployersfrominquiringintoanindividual’s credithistoryortakingactionagainstanemployee basedsuchhistoryunlessasatisfactorycredithistory
MedicalExamination isabonafideoccupationalrequirement,whichis furtherdefinedinthestatute.Thejobdescriptionsof superintendentsgenerallymeetthisstandardbecause they:(1)describeamanagerialpositionthatinvolves directionofschooldistricts;(2)includesignatory powerovermorethan$100;and(3)involvehaving accesstoconfidentialandfinancialinformation.Note: Anyoneofthesegroundsaloneissufficient.
105ILCS5/24-5requiresnewemployeestosubmit evidenceofphysicalfitnesstoperformassigned dutiesandfreedomfromcommunicablediseases.
TheAmericanswithDisabilitiesActallowsmedical inquiriesofcurrentemployeesonlywhentheyarejobrelatedandconsistentwithbusinessnecessityorpart ofavoluntaryemployeewellnessprogram.42U.S.C. §12112(d)(4).Districtsmaydenyjobstoindividuals withdisabilitieswhoposeadirectthreattothehealth orsafetyofothersintheworkplace,providedthata reasonableaccommodationwouldnoteither eliminatetheriskorreduceittoanacceptablelevel. 42U.S.C.§12113;29C.F.R.§1630.2(r).
SeealsoPRESSsamplepolicy5:30,HiringProcess andCriteria,specificallyf/ns25and26.
SuspensionofTenure Withmulti-yearcontractsandmulti-yearextensions, superintendentswaivetheirrightstotenureinaschool district,butnopreviouslyacquiredtenuremaybelost.
ContinuedTenure Superintendentsservingmultipleoneyearcontracts maystillaccrueservicetowardandacquiretenure.
See105ILCS5/10-23.8andtheDurationofContract rowintheEmploymentandCompensationcheckbox, above.
EvaluationsandGoals SuperintendentContractTerm ConsiderationsfortheBoard Explanation,SpecialConsiderations,andResources
105ILCS5/10-23.8requireseachperformance-basedcontractto includethegoalsandindicatorsofstudentperformanceand academicimprovementdeterminedandusedbytheBoardto measuretheperformanceandeffectivenessoftheSuperintendent andotherinformationastheBoardmaydetermine.
Regardingitsgoalsandindicators,hastheBoard:
1. Atminimum,addressedstudentperformanceandacademic
BoardGoalsandIndicatorsof StudentPerformanceand AcademicAchievementforthe Superintendent
achievement(105ILCS5/10-23.8states“andother informationastheBoardmaydetermine”)?
2 Includedtheminthebodyoftheemploymentcontract?Oras anexhibittoit?
3 Setthemtobe:
a Measurableandachievable,i.e.,aretheywithinthe Superintendent’scontrol?
b. Objective,subjectiveoracombinationofboth?
4. Setatimelineforachievement,andifsoisitonan: a. Annualbasis?
b Priortocompletionoftheemploymentcontract?
5. Setthemasprocedural,substantive,oracombinationof both?
Formoreinformationaboutsettinggoalsandindicatorsfor superintendentsregardingstudentperformanceandacademic achievement,see:
www.iasb.com/conference-training-and-events/training/workshops/
ContactaFieldServicesDirectorregardingthefollowingIASB workshopsand/orofferingsthatmaysetthestageforschool boardstoholdtheirsuperintendentsaccountablefordistrict performance,includingacademicachievement:
SettingDistrictGoalsandDirection(leadsaboardand superintendenttodeveloptheirowndistrictlanguageforspecific measurable,andattainablegoalsandindicators)
TheSuperintendentEvaluationProcess(describesaneffective methodofholdingthesuperintendentaccountable)
OncetheBoardhasdevelopeditsgoalsandindicators(as discussedimmediatelyabove),105ILCS5/10-20,5/10-23,and 5/10-23.8requiretheBoardto:
1 “Direct,throughpolicy,itssuperintendentinhisorhercharge oftheadministrationoftheschooldistrict;”and
2. Evaluatethesuperintendentinhisorher“administrationof schoolboardpoliciesandhisorherstewardshipofthe assetsofthedistrict.”
HowwilltheBoardevaluatethesuccessfulsuperintendent candidateuponitsoutlinedgoalsandindicators?
DoestheBoardstatewhenitwillevaluatethesuccessful superintendentcandidateuponthegoalsandindicatorsthatitset?
Note:Somedistrictsdonotconsiderthesuperintendentevaluation tobeaone-timeeventandputanon-goingprocessintoplace. Contrastotherdistricts,whichdependingupontheirpreferences, generallyfindthebesttimeofyeartoevaluateisinthewinteror earlyspringtime.
IstheBoardorthesuccessfulsuperintendentcandidate
SuperintendentEvaluation
responsibletotriggerthecomponentsoftheSuperintendent’s evaluationprocess?
Whatevaluationinstrumentwillbeused?Howwilltheevaluationbe documented?
WillanevaluationinstrumentbeoutlinedbytheBoardinits employmentcontractwiththesuccessfulsuperintendent candidate?
IstheevaluationinstrumenttheBoardwillusetiedtoitsgoalsand indicatorsofstudentperformanceandacademicimprovementand otherinformationastheBoardmaydetermine?
Formoreinformationaboutbestpracticeswhenplanningforand evaluatingtheSuperintendent,see:
TheSuperintendentEvaluationProcessat: www.iasb.com/iasb/media/documents/superintendent-evaluationprocess.pdf;
IASB’sFoundationalPrinciplesofEffectiveGovernance, Principle3.Theboardemploysasuperintendent,at: www.iasb.com/conference-training-and-events/training/trainingresources/foundational-principles-of-effective-governance/;stating “theboardemploysandevaluatesoneperson—the superintendent—andholdsthatpersonaccountablefordistrict performanceandcompliancewithwrittenboardpolicy.”
Expenses andBenefits
SuperintendentContractTerm ConsiderationsfortheBoard
ExpensesandAllowances
Explanation,SpecialConsiderations,and Resources
HowwilltheBoardaddressexpensesandallowances initsemploymentcontractnegotiationswiththe successfulsuperintendentcandidate?
Business
1 WhatstandardwilltheBoarduse,e.g., reasonable,itemized,etc.?
2 WilltheBoarddesignatetheBoardPresidentor anotherindividualtoreviewand/orapprovethe Superintendent’sexpenses?
Transportation
WilltheBoardreimbursetravel?Ifyes,whattypesof travelwilltheboardreimburse?Sometransportation topicsthatsuccessfulsuperintendentcandidates requestdiscussionaboutinclude:
1. Vehicleinsurancereimbursement(s)
2 Vehiclerepairreimbursement(s)
3 Atravelallowanceonlyateitherasetamountor
Insurance Vacation 5 Out-of-districttravel
WilltheBoardaddressinsuranceinitsemployment contractnegotiationswiththesuccessful superintendentcandidate?
Someitemssuccessfulsuperintendentcandidates requestinclude:
1. InsurancecontributionsaspartofaCafeteria Plan,orinthealternative,theBoardpayingthe premiums.
2. SpecificinsurancecoveragesfromtheBoard, suchashealth,dental,vision,life,disability,etc.
WilltheBoardaddressvacationdaysinits employmentcontractnegotiationswiththesuccessful superintendentcandidate?Ifyes,then:
1. Howmanydays?
2 Willvacationdaysaccumulate?And,ifso,how?
3 WilltheBoarddesignateitself,theBoard President,oraBoardofficertoapproveor receivenotificationfromtheSuperintendent priortotakingavacation?Ifyes,describethe process.
4. WilltheBoardaddressreimbursementfor unuseddays?
WilltheBoardaddresssickdaysinitsemployment contractnegotiationswiththesuccessful superintendentcandidate?Ifyes,then:
1. Willsickleavebelimitedtoannualsickleave daysintheDistrict’steachers’contractorwilla differentamountbeprovided?
5. Willvacationdaysneedtobeusedfordaysoff duringwinterorspringbreaks? SickLeave/Days
2. Howwillsickdayaccumulationbeaddressed?
3 WilltheBoarddesignateitself,theBoard President,oraBoardofficertoapproveor receivenotificationfromtheSuperintendent priortotakingoruponreturningfromasickday? Ifyes,describetheprocess.
WilltheBoardaddressmembershipsinprofessional activities/organizationsand/orcommunity organizationsitsemploymentcontractnegotiations withthesuccessfulsuperintendentcandidate?Ifyes, then:
Retirement AnnuitiesandOtherDeferredCompensation 1. HowmanyorganizationswilltheBoardallowthe Superintendenttojoin?
2 Whichorganizationswillbeallowed?
3 WhatistheBoard’slimitforthecostofduesto professionalorganizations?
WilltheBoardaddressanytypeofpayment(s)upon theSuperintendent’sretirement?Ifyes,then:
1 HastheBoardthoroughlyexaminedand addressed:
a Anyconsequencesorotherpenaltiestoit?
b. Theimpactofanypriorsalaryincreases?
c Potentialpensionreformissues?
2 Often,asuccessfulsuperintendentcandidate’s attorneyhasinterestinthefollowingissues:
a Availablepost-retirementoptions available,e.g.,paymentsforsick/vacation days,post-retirementinsurance,longevity annuitypayment,etc.
b Whetherapotentialretirementpayment willbeproperlycreditableforTRS purposes.Note:Ultimately,onlyTRShas theauthoritytodeterminecreditability.
WilltheBoardaddressanytypeofannuitiesandother deferredcompensationissues?Ifyes,then:
1 Willitoffersuchcompensationinadditiontothe Superintendent’sagreed-uponsalary?
2. WillitcontributecreditableearningsforTRS purposes?
ChangestotheSuperintendent’sEmploymentContract HowwilltheBoardandsuccessfulsuperintendent candidateagreetoaddressorderlyendtothe employmentcontractwhentheBoardchoosesnotto renewit?
1 Willtherebeanon-renewalnotificationdate?Do bothparties’attorneysfinditreasonable?
2. WilltheBoardrequiretheSuperintendenttoremind itofthenon-renewaldate?
3 Willtherebeanyagreementtoaclauseforan automaticone-yearrenewaliftheBoardfailsto provideend-of-contractnon-renewalnotification?
4 WilltheBoardagreetolanguageinthe employmentcontractthatwouldprovidethe Superintendentwithahearinguponnon-renewal?
WilltheBoardagreetoaprocedureforrenewingthe employmentcontractatitsend?Ifyes,then:
1. WhatdatewouldbetheearliestthattheBoard couldrenewitsemploymentcontractwiththe Superintendent?
2. WhatcriteriawilltheBoardbaseitsrenewalupon? Forexample,someboardsbaserenewalupon superintendentsachievingtheirstatedgoalsand indicatorsofstudentperformanceandacademic improvementandotherinformationtheyrequired. ContractExtensions
WilltheBoardagreetoallowforanextensionofits employmentcontractduringitsterm?Ifyes,then:
1. WilltheBoardagreetoextenditduringitstermif theBoarddeterminesthattheSuperintendent successfullymetalloftheBoard’sstatedgoalsand indicatorsofstudentperformanceandacademic improvementandotherinformationitrequired?
2. WilltheBoardagreetoextendaone-yearcontract whentheSuperintendentisnotrequiredtomeet anygoals?
See105ILCS5/10-23.8.
Ifthesuccessfulsuperintendentcandidateaccepts employmentwiththeBoardandbecomesthe Superintendent,howwilltheBoardoutlinethegrounds andproceduresforterminatingtheSuperintendent’s employmentduringthecontract’sterm?
1 WilltheBoardandthesuccessfulsuperintendent candidateagreetoterminateituponmutual agreement?
2 WilltheBoardallowretirementtobeanappropriate reasonforterminatingitsemploymentcontractwith theSuperintendent?Andifso,willtheBoard requirereasonablenoticefromitsSuperintendent?
3. CouldeithertheBoardorSuperintendentterminate theemploymentcontractwithoutcausebyproviding noticetotheother?
4. WilltheBoardterminatetheemploymentcontract forpermanentdisabilityoftheSuperintendent?
a. HowwilltheBoarddefinepermanent disabilityinthecontract?
b. WilltheBoardrequiretheSuperintendentto obtainapermanentdisabilitydetermination throughphysiciancertification,and/or
c WilltheBoardconsiderdurationofabsence; e.g.,90-daysafterexhaustionofavailable leave,whicheverisgreater?
Terminations
SeverancePay SeePRESSsamplepolicy5:180,Temporary IllnessorTemporaryIncapacity
5. WhatstandardwilltheBoardusetoterminatethe employmentcontractforcause?Itemstoconsider include:
a Anyconductdetrimental/prejudicialtothe District;*
b. Justcause;
c Sufficienttodismissatenuredteacher;
d Materialbreachofcontract;or
e. Notarbitraryandcapricious.
*50ILCS205/3c,requiresaschooldistricttopost onitswebsiteandmakeavailabletonewsmedia specificinformationaboutseveranceagreements thatitentersintobecauseanemployeeor contractorwasfoundtohaveengagedinsexual harassmentorsexualdiscrimination,asdefinedby theIll.HumanRightsActorTitleVIIoftheCivil RightsActof1964.SeeSeverancePayrow directlybelow.
6. WilltheBoardagreetoprovisionsforhearingand dueprocessfortheSuperintendent?
7. HowwilltheBoardaddressdeathofits Superintendentduringthedurationofthe employmentcontract?
Anyrenewalorrenegotiationthataddsaconditionof severancepaymustincludethefollowingprovisionsof GSPA,5ILCS415/10(a)(1):
1. Arestrictiontoanamountnotexceeding20weeks ofcompensation;and
2 Aprohibitionforanyseveranceifthe Superintendentisfiredformisconductbythe Board.Thislawdefinesmisconducttoinclude sexualharassmentand/ordiscrimination.But50 ILCS205/3climitssexualharassmentor discriminationtoinstanceswhenanemployeeis “foundtohaveengagedinsexualharassmentor sexualdiscrimination,asdefinedbytheIll.Human RightsActorTitleVIIoftheCivilRightsActof 1964.”Formorediscussionabouttheselaws,see f/n6inpolicy2:260,UniformGrievance Procedure.
WilltheBoardagreetoliquidatedamageswithits Superintendentifoneortheotherterminatesthe employmentcontract?
1. HaveboththeBoardandthesuccessful superintendentcandidatediscussedthepractical
Amendments
consequencesofaliquidateddamagesclausewith theirrespectiveattorneys?
2 IftheBoardterminatesthecontract,hasit discussedwiththeBoardAttorneyhowitcanavoid litigationwithitsformerSuperintendent?
HowwilltheBoardandSuperintendentagreetoallowfor amendmentstotheemploymentcontract?
WhattechnicalclausesneedtobeintheSuperintendent’semploymentcontract?
SuperintendentContractTerm ConsiderationsfortheBoard
Technicalclauses(commonincontracts)
Explanation,SpecialConsiderations,and Resources
Iftheemploymentcontractcontainsanyofthe followingtechnicalprovisions,havetheBoard AttorneyandSuperintendent’sattorneyreviewed them?
1. Notice
2 Applicablelaw
3 Headingsandnumbers
4. Completeunderstanding,i.e.,dotheBoard membersandSuperintendentsharethesame understandingofthevariousprovisionswritten intheemploymentcontract?
5. Counterparts
6 EffectofPolicyAmendments
7. Severability
8 AdviceofCounsel
MiscellaneousIssues
SuperintendentContractTerm ConsiderationsfortheBoard
BoardObligationsUndertheEmployment Contract
Explanation,SpecialConsiderations,and Resources
DoallmembersoftheBoardunderstandtheDistrict’s obligationsundertheemploymentcontractandwhat notcomplyingwiththemwillmeantotheDistrict?
Specifically,areBoardmembersawareofthe Board’sspecificobligationsregarding:
1 TheSuperintendentEvaluation
2. Goalsetting
3. Requirednotifications/actionsbyeachparty priortoterminationoftheemploymentcontract
OngoingMonitoringofEachParty’s CompliancewiththeContract
AretheBoardandSuperintendentactuallycomplying withthetermsoftheemploymentcontract?Hasthe BoardAttorneyexplainedhowtheBoardshould monitorcompliancewiththeemploymentcontract?
Howmightpendingpensionreformlegislationorother
LegislativeIssues
DATED:May15,2023
Howmightpendingpensionreformlegislationorother trendinglegislationaffecttheemploymentcontract?
BrookwoodSD167
3:50 AdministrativePersonnelOtherThantheSuperintendent DutiesandAuthority TheBoardofEducationestablishesDistrictadministrativeandsupervisorypositionsinaccordance withtheDistrict'sneedsandStatelaw.Thispolicyappliestoalladministratorsotherthanthe Superintendent,includingwithoutlimitation,BuildingPrincipals.Thegeneraldutiesandauthorityof eachadministrativeorsupervisorypositionareapprovedbytheBoard,upontheSuperintendent's recommendation,andcontainedintherespectiveposition'sjobdescription.Intheeventofaconflict, Statelawand/ortheadministrator'semploymentagreementshallcontrol.
Qualifications Alladministrativepersonnelshallbeappropriatelylicensedandshallmeetallapplicablerequirements containedinStatelawandIllinoisStateBoardofEducationrules.
Evaluation TheSuperintendentordesigneeshallevaluatealladministrativepersonnelandmakeemployment andsalaryrecommendationstotheBoard.
AdministratorsshallannuallypresentevidencetotheSuperintendentofprofessionalgrowththrough attendanceateducationalconferences,additionalschooling,in-servicetraining,andIllinois Administrators'Academycourses,orthroughothermeansasapprovedbytheSuperintendent.
AdministrativeWorkYear TheworkyearforadministratorsshallbethesameastheDistrict'sfiscalyear,July1throughJune30, unlessotherwisestatedintheemploymentagreement.Inadditiontolegalholidays,administrators shallhavevacationperiodsasapprovedbytheSuperintendent.Alladministratorsshallbeavailable forworkwhentheirservicesarenecessary.
CompensationandBenefits TheBoardandeachadministratorshallenterintoanemploymentagreementthatcomplieswithBoard policyandStatelaw.Thetermsofanindividualemploymentcontract,wheninconflictwiththispolicy, willcontrol.
TheBoardwillconsidertheSuperintendent'srecommendationswhensettingcompensationfor individualadministrators.TheserecommendationsshouldbepresentedtotheBoardnolaterthanthe MarchBoardmeetingoratsuchearliertimethatwillallowtheBoardtoconsidercontractrenewaland nonrenewalissues.
Unlessstatedotherwiseinindividualemploymentcontracts,allbenefitsandleavesofabsence availabletoteachingpersonnelareavailabletoadministrativepersonnel.
LEGALREF:
105ILCS5/10-21.4a,5/10-23.8a,5/10-23.8b,5/21B,and5/24A.
23Ill.Admin.Code§§1.310,1.705,and50.300;andParts25and29.
CROSSREF: 3:60(AdministrativeResponsibilityoftheBuildingPrincipal),4:165(Awarenessand PreventionofChildSexualAbuseandGroomingBehaviors),4:175(ConvictedChildSexOffender; Screening;Notifications),5:30(HiringProcessandCriteria),5:90(AbusedandNeglectedChild Reporting),5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest),5:150 (PersonnelRecords),5:210(Resignations),5:250(LeavesofAbsence),5:290(Employment
TerminationandSuspensions)
Adopted:January10,2022
BrookwoodSD167
DutiesandAuthority TheBoardofEducation,upontherecommendationoftheSuperintendent,employsBuilding Principalsasthechiefadministratorsandinstructionalleadersoftheirassignedschools,andmay employAssistantPrincipals.TheprimaryresponsibilityofaBuildingPrincipalistheimprovementof instruction.EachBuildingPrincipalshallperformalldutiesasdescribedinStatelawaswellassuch otherdutiesasspecifiedinhisorheremploymentagreementorastheSuperintendentmayassign, andasagreeduponbytheBuildingPrincipalandSuperintendent,thatareconsistentwiththeBuilding Principal'seducationandtraining.
EachBuildingPrincipalandAssistantPrincipalshallcompleteStatelawrequirementstobea prequalifiedevaluatorbeforeconductinganevaluationofateacherorassistantprincipal.
EvaluationPlan TheSuperintendentordesigneeshallimplementanevaluationplanforPrincipalsandAssistant PrincipalsthatcomplieswithSection24A-15oftheSchoolCodeandrelevantIllinoisStateBoardof Educationrules.Usingthatplan,theSuperintendentordesigneeshallevaluateeachBuilding PrincipalandAssistantPrincipal.TheSuperintendentordesigneemayconductadditional evaluations.
QualificationsandOtherTermsandConditionsofEmployment
QualificationsandothertermsandconditionsofemploymentarefoundinBoardpolicy3:50, AdministrativePersonnelOtherThantheSuperintendent
LEGALREF.:
105ILCS5/2-3.53a,5/10-20.14,5/10-21.4a,5/10-23.8a,5/10-23.8b,and5/24A-15.
10ILCS5/4-6.2,ElectionCode.
105ILCS127/,SchoolReportingofDrugViolationsAct.
23Ill.Admin.CodeParts35and50,SubpartD.
CROSSREF.: 3:50(AdministrativePersonnelOtherThantheSuperintendent),4:165(Awareness andPreventionofChildSexualAbuseandGroomingBehaviors),4:175(ConvictedChildSex Offender;Screening;Notifications),5:90(AbusedandNeglectedChildReporting),5:120(Employee Ethics;CodeofProfessionalConduct;andConflictofInterest),5:150(PersonnelRecords),5:210 (Resignations),5:250(LeavesofAbsence),5:290(EmploymentTerminationandSuspensions)
Adopted:January10,2022
BrookwoodSD167
3:70SuccessionofAuthority IftheSuperintendent,BuildingPrincipal,orotheradministratoristemporarilyunavailable,the successionofauthorityandresponsibilityoftherespectiveofficeshallfollowasuccessionplan, developedbytheSuperintendentandapprovedbytheBoardofEducation.
CROSSREF.: 1:20(DistrictOrganization,Operations,andCooperativeAgreements),3:30 (ChainofCommand)
Adopted:July18,2022
BrookwoodSD167
BrookwoodSD167
4:10FiscalandBusinessManagement TheSuperintendentisresponsiblefortheSchoolDistrict'sfiscalandbusinessmanagement.This responsibilityincludesannuallypreparingandpresentingtheDistrict'sstatementofaffairstothe BoardofEducationandpublishingitbeforeDecember1asrequiredbyStatelaw.
TheSuperintendentshallensuretheefficientandcost-effectiveoperationoftheDistrict'sbusiness managementusingcomputers,computersoftware,datamanagement,communicationsystems,and electronicnetworks,includingelectronicmail,theInternet,andsecuritysystems.Eachpersonusing theDistrict'selectronicnetworkshallcompleteanAuthorizationforAccesstotheDistrict'sElectronic Network.
BudgetPlanning TheDistrict'sfiscalyearisfromJuly1untilJune30.TheSuperintendentshallpresenttotheBoard,no laterthanthefirstregularmeetinginAugust,atentativebudgetwithappropriateexplanation.This budgetshallrepresenttheculminationofanongoingprocessofplanningforthefiscalsupportneeded fortheDistrict'seducationalprogram.TheDistrict'sbudgetshallbeenteredupontheIll.StateBoard ofEducation's(ISBE)SchoolDistrictBudgetForm.Totheextentpossible,thetentativebudgetshall bebalancedasdefinedbyISBEguidelines.TheSuperintendentshallcompleteatentativedeficit reductionplanifoneisrequiredbyISBEguidelines.
PreliminaryAdoptionProcedures AfterreceivingtheSuperintendent'sproposedbudget,theBoardsetsthedate,place,andtimefor:
1 Apublichearingontheproposedbudget,and
2. Theproposedbudgettobeavailabletothepublicforinspection.
TheBoardSecretaryshallarrangetopublishanoticeinalocalnewspaperstatingthedate,place, andtimeoftheproposedbudget'savailabilityforpublicinspectionandthepublichearing.The proposedbudgetshallbeavailableforpublicinspectionatleast30daysbeforethetimeofthebudget hearing.
Atthepublichearing,theproposedbudgetshallbereviewed,includingthecashreservebalanceofall fundsheldbytheDistrictrelatedtoitsoperationallevyand,ifapplicable,anyobligationssecuredby thosefunds,andthepublicshallbeinvitedtocomment,question,oradvisetheBoard.
FinalAdoptionProcedures TheBoardadoptsabudgetbeforetheendofthefirstquarterofeachfiscalyear,September30,orby suchalternativeprocedureasStatelawmaydefine.Totheextentpossible,thebudgetshallbe balancedasdefinedbyISBE;ifnotbalanced,theBoardwilladoptadeficitreductionplantobalance theDistrict'sbudgetwithinthreeyearsaccordingtoISBErequirements.
TheBoardadoptsthebudgetbyrollcallvote.Thebudgetresolutionshallbeincorporatedintothe meeting'sofficialminutes.Boardmembers'namesvotingyeaandnayshallberecordedinthe minutes.
TheSuperintendentordesigneeshallperformeachofthefollowing:
1. PosttheDistrict'sfinalannualbudget,itemizedbyreceiptsandexpenditures,ontheDistrict's Internetwebsite;notifyparents/guardiansthatitispostedandprovidethewebsite'saddress.
2 Fileacertifiedcopyofthebudgetresolutionandanestimateofrevenuesbysourceanticipated tobereceivedinthefollowingfiscalyear,certifiedbytheDistrict'sChiefFiscalOfficer,withthe CountyClerkwithin30daysofthebudget'sadoption.
3. Ensuredisclosuretothepublicofthecashreservebalanceofallfundsheldbythedistrict relatedtoitsoperationallevyand,ifapplicable,anyobligationssecuredbythosefunds,atthe publichearingatwhichtheBoardcertifiesitsoperationallevy.
4. PresentawrittenreportthatincludestheannualaverageexpendituresoftheDistrict's operationalfundsforthepreviousthreefiscalyearsatorbeforetheboardmeetingatwhichthe Boardadoptsitslevy.IntheeventtheDistrict'scombinedcashreservebalanceofits operationalfundsismorethan2.5timestheannualaverageexpendituresofthosefundsforthe previousthreefiscalyears,theBoardwilladoptandfilewithISBEareservereductionplanby December31.
5. MakeallpreparationsnecessaryfortheBoardtotimelyfileitsCertificateofTaxLevy,including preparationstocomplywiththeTruthinTaxationAct;filetheCertificateofTaxLevywiththe CountyClerkonorbeforethelastTuesdayinDecember.TheCertificateliststheamountof propertytaxmoneytobeprovidedforthevariousfundsinthebudget.
6 Submittheannualbudget,adeficitreductionplanifoneisrequiredbyISBEguidelines,and otherfinancialinformationtoISBEaccordingtoitsrequirements.
AnyamendmentstothebudgetorCertificateofTaxLevyshallbemadeasprovidedintheSchool CodeandTruthinTaxationAct.
BudgetAmendments TheBoardmayamendthebudgetbythesameprocedureasprovidedforintheoriginaladoption.
Implementation TheSuperintendentordesigneeshallimplementtheDistrict'sbudgetandprovidetheBoardwitha monthlyfinancialreportthatincludesalldeficitfundbalances.Theamountbudgetedasthe expenditureineachfundisthemaximumamountthatmaybeexpendedforthatcategory,exceptwhen atransferoffundsisauthorizedbytheBoard.
TheBoardshallactonallinterfundloans,interfundtransfers,transferswithinfunds,andtransfersfrom theworkingcashfundorabatementsofit,ifoneexists.
LEGALREF.: 105ILCS5/10-17,5/10-22.33,5/17-1,5/17-1.2,5/17-1.3,5/17-1.10,5/17-2A,5/17-3.2,5/17-11, 5/20-5,5/20-8,and5/20-10.
35ILCS200/18-55etseq.,TruthinTaxationLaw.
23Ill.Admin.CodePart100.
CROSSREF.:4:20(FundBalances),4:40(IncurringDebt),4:60(PurchasesandContracts),6:235 (AccesstoElectronicNetworks)
Adopted:December11,2023
BrookwoodSD167
FromLocalTaxSources Afteradoptionofthelegalbudget,theBoardofEducationwillpassaresolutiontolevyataxsufficient torealizereceiptsnedessarytooperateandadministerthebudgetfortheensuingyearwithinthe existinglegaltaxratelimitswhichmaybelevied.
TheCountyClerkwilllwvyanadditionalamountsufficienttopaythescheduledprincipalandinterest paymentsforbondeddebt.TheBoardofEducationwillconsiderabatingaportionofthislevy wheneverexcessivefundsaccumulateforthepurposeofdebtretirement.
TaxAbatement TheBoardmayconsiderrequestsfortaxabatement.
1. MinimumCriteriaforTaxAbatementRequests
a. Considerationwillonlybegivientocommercialand/orindustrialdevelopments(notresidential).
b Individualcommercialdevelopmentprojects(wheretheenduserisasinglecommercial enterprise)musthaveafinaltotalprojectedmarketvalueinexcessof$5,000,000.Multipleuser commercialdevelopments(whereendusersaremultiplecommercialenterprises)musthavea finaltotalaggregatemarketvalueover$15,000,000comprisedofindividualcommercial developmentprojectseachhavingaprojectedmarketvalueinexcessof$500,000.
c Theamountoftherequestsmustnotexceed50%oftheprojectedtaxesinanygivenyear.The abatementwillnotexceedaperiodoften(10)yearsandtheaggregateamountofabatedtaxes foralltaxingdistrictscombinedwillnotexceedthemaximumdictatedbylaw(35ILCS200/18165).
d. Requestswillonlybeconsideredforpropertylocatedincities,towns,orvillageswithinthe Districtwhichhaveadoptedreasonableandcustomaryresidentialsubdivisiondeveloper donationordinancesforschools.
e. Eachrequestwillbeconsideredonitsownmerit;theBoardmayacceptorrejectandorallsuch requestswithoutexplanation.
2. ItemsRequiredtoConsiderTaxAbatementRequests a Acommonandlegaldescriptionoftheproperty,includingsurveys,Sedwellmapsandthelike;
b Adescriptionofthebusiness(i.e.typeofbusiness,owners,etc.);
c. Projectedbuildingschedule;
d Projectedmatketvalueofproperty/businessuponcompletionofconstruction;
e. Currenttaxbillsforthesubjectpremises;
f. Alistofallgovernmentalbodieswhoarebeingrequestedtoabatetaxesandthe amounts/percentagesofeach;
g Copiesofappraisalsofthepropertyandoftheprojectasbuilt;
h. Commitmentand/orinformationfromrepresentativesoffinancersofthedevelopmentsuitableto theBoardofEducation.
3. OtherRequirements
a. Allrequestsforabatementoftaxesshouldbereceivedatleast60dyaspriortowhenadecision isexpected.
b ThepetitioningorganizationwillmakeaformalpresentationtotheBoardandadministration, andprovideaccesstoallrevenuedata,experts,andadvisorsofthepetitioner.
c AnybusinessreceivingspecialdispensationmustagreeinwritingtonotifytheDistrictiftheyare attemptingtohavetheirproperty'sassessmentloweredinsufficienttimefortheDistrictto
contestthereassessmentifitsodesires.
d Anyotheraspectsofanagreementasadvisedbylegalcounsel.
e Eachbusinessreceivinganabatementmustagreethatifthemethodforassessingrealestate orthemethodforequalizingtheassessmentofrealestateisalteredsoastoadverselyimpact revenuereceivedbytheDistrict,theabatementswillcontinue,butthebusinessandtheDistrict willdevelopanyappropriateadjustmentinthemethodofcalculatingtheabatementsas necessarytoreducesuchabatementsinthesameproportionateamountasthereductionin revenuereceivedbytheDistrict.
ADOPTED:March18,2013
BrookwoodSD167
4:15IdentityProtection Thecollection,storage,use,anddisclosureofsocialsecuritynumbersbytheSchoolDistrictshallbe consistentwithStateandfederallaws.ThegoalsformanagingtheDistrict'scollection,storage,use, anddisclosureofsocialsecuritynumbersareto:
1 Limitallactivitiesinvolvingsocialsecuritynumberstothosecircumstancesthatareauthorized byStateorfederallaw.
2. ProtecteachsocialsecuritynumbercollectedormaintainedbytheDistrictfromunauthorized disclosure.
TheSuperintendentisresponsibleforensuringthattheDistrictcomplieswiththeIdentityProtection Act,5ILCS179/.Compliancemeasuresshallincludeeachofthefollowing:
1. Allemployeeshavingaccesstosocialsecuritynumbersinthecourseofperformingtheirduties shallbetrainedtoprotecttheconfidentialityofsocialsecuritynumbers.Trainingshouldinclude instructionsontheproperhandlingofinformationcontainingsocialsecuritynumbersfromthe timeofcollectionthroughthedestructionoftheinformation.
2 Onlyemployeeswhoarerequiredtouseorhandleinformationordocumentsthatcontainsocial securitynumbersshallhaveaccesstosuchinformationordocuments.
3 Socialsecuritynumbersrequestedfromanindividualshallbeprovidedinamannerthatmakes thesocialsecuritynumbereasilyredactediftherecordisrequiredtobereleasedaspartofa publicrecordsrequest.
4. Whencollectingasocialsecuritynumberoruponrequestbyanindividual,astatementofthe purpose(s)forwhichtheDistrictiscollectingandusingthesocialsecuritynumbershallbe provided.Thestatedreasonforcollectionofthesocialsecuritynumbermustberelevanttothe documentedpurpose.
5. Allemployeesmustbeadvisedofthispolicy’sexistenceandacopyofthepolicymustbemade availabletoeachemployee.Thepolicymustalsobemadeavailabletoanymemberofthe public,uponrequest.
6. Ifthispolicyisamended,employeeswillbeadvisedoftheexistenceoftheamendedpolicyand acopyoftheamendedpolicywillbemadeavailabletoeachemployee.
TheSuperintendentisalsoresponsibleforensuringtheDistrictcomplieswiththePersonalInformation ProtectionAct,815ILCS530/.Compliancemeasuresshallincludeeachofthefollowing:
1 Writtenorelectronicnotificationtoanindividualand,ifapplicable,theowneroftheinformation, asrequiredby815ILCS530/10wheneverhisorherpersonalinformationwasacquiredbyan unauthorizedperson;personalinformationmeanseither:
a. Anindividual’sfirstnameorfirstinitialandlastnameincombinationwithanyoneormore ofhisorher(i)socialsecuritynumber,(ii)driver’slicensenumberorStateidentification cardnumber,(iii)financialaccountinformation(withanyrequiredsecuritycodesor passwords),(iv)medicalinformation,(v)healthinsuranceinformation,and/or(vi)unique biometricdataorotheruniquephysicalordigitalrepresentationofbiometricdata,when eitherthenameorthedataelementsarenotencryptedorredactedorareencryptedor redactedbutthekeystounencryptorunredactorotherwisereadthenameordata elementshavebeenacquiredthroughthebreachofsecurity;or
b. Anindividual’susernameoremailaddress,incombinationwithapasswordorsecurity questionandanswerthatwouldpermitaccesstoanonlineaccount,wheneitherthe usernameoremailaddressorpassword orsecurityquestionandanswerarenot encryptedorredactedorareencryptedorredactedbutthekeystounencryptorunredact orotherwisereadthedataelementshavebeenobtainedthroughthebreachofsecurity.
2. NotificationtotheIll.AttorneyGeneralasrequiredby815ILCS530/10,ifasinglebreachofthe
securitysystemrequirestheDistricttonotifymorethan500Illinoisresidents.
3 Cooperationwiththeowneroftheinformationinmattersrelatingtothebreach,ifapplicable,as requiredby815ILCS430/10.
4 Disposalofmaterialscontainingpersonalinformationinamannerthatrendersthepersonal informationunreadable,unusable,andundecipherable;personalinformationhasthemeaning statedin#1,above.
NoDistrictemployeeshallcollect,store,use,ordiscloseanindividual'ssocialsecuritynumberunless specificallyauthorizedbytheSuperintendent.Thispolicyshallnotbeinterpretedasaguaranteeofthe confidentialityofsocialsecuritynumbersand/orotherpersonalinformation.TheDistrictwillusebest effortstocomplywiththispolicy,butthispolicyshouldnotbeconstruedtoconveyanyrightsto protectionofinformationnototherwiseaffordedbylaw.
TreatmentofPersonallyIdentifiableInformationUnderGrantAwards TheSuperintendentensuresthattheDistricttakesreasonablemeasurestosafeguard:(1)protected personallyidentifiableinformation,(2)otherinformationthatafederalawardingagency,pass-through agencyorStateawardingagencydesignatesassensitive,suchaspersonallyidentifiable information(PII)and(3)informationthattheDistrictconsiderstobesensitiveconsistentwith applicablelawsregardingprivacyandconfidentiality(collectively,sensitiveinformation),when administeringfederalgrantawardsandStategrantawardsgovernedbytheGrantAccountabilityand TransparencyAct(30ILCS708/).
TheSuperintendentshallestablishproceduresfortheidentification,handling,storage,access, disposalandoverallconfidentialityofsensitiveinformation.TheSuperintendentshallensurethat employeesandcontractorsresponsiblefortheadministrationofafederalorStateawardforthe Districtreceiveregulartraininginthesafeguardingofsensitiveinformation.Employeesmishandling sensitiveinformationaresubjecttodiscipline,uptoandincludingdismissal.
LEGALREF.: 2C.F.R.§200.303(e).
5ILCS179/,IdentityProtectionAct.
30ILCS708/,GrantAccountabilityandTransparencyAct.
815ILCS530/,PersonalInformationProtectionAct.
CROSSREF:2:250(AccesstoDistrictPublicRecords),5:150(PersonnelRecords),7:340(Student Records),7:345(UseofEducationalTechnologies;StudentDataPrivacyandSecurity)
Adopted:August12,2024
BrookwoodSD167
4:20FundBalances TheSuperintendentordesigneeshallmaintainfundbalancesadequatetoensuretheDistrict'sability tomaintainlevelsofserviceandpayitsobligationsinapromptmannerinspiteofunforeseenevents orunexpectedexpenses.TheSuperintendentordesigneeshallinformtheBoardwheneveritshould discussdrawinguponitsreservesorborrowingmoney.
TheSchoolDistrictseekstomaintainayear-endfundbalancenolessthan40-50%percentofthe annualexpendituresineachfund.
CROSSREF.: 4:10(FiscalandBusinessManagement),4:80(AccountingandAudits)
Adopted:May13,2024
BrookwoodSD167
Revenue TheSuperintendentordesigneeisresponsibleformakingallclaimsforpropertytaxrevenue,State Aid,specialStatefundsforspecificprograms,federalfunds,andcategoricalgrants.
Investments TheSuperintendentshalleitherappointaChiefInvestmentOfficerorserveasone.TheChief InvestmentOfficershallinvestmoneythatisnotrequiredforcurrentoperations,inaccordancewiththis policyandStatelaw.
TheChiefInvestmentOfficerandSuperintendentshallusethestandardofprudencewhenmaking investmentdecisions.Theyshallusethejudgmentandcare,undercircumstancesthenprevailing,that personsofprudence,discretion,andintelligenceexerciseinthemanagementoftheirownaffairs,not forspeculation,butforinvestment,consideringthesafetyoftheircapitalaswellasitsprobable income.
InvestmentObjectives TheobjectivesfortheSchoolDistrict'sinvestmentactivitiesare:
1 SafetyofPrincipal-Everyinvestmentismadewithsafetyastheprimaryandover-riding concern.Eachinvestmenttransactionshallensurethatcapitalloss,whetherfromcreditor marketrisk,isavoided.
2 Liquidity-TheinvestmentportfolioshallprovidesufficientliquiditytopayDistrictobligationsas theybecomedue.Inthisregard,thematurityandmarketabilityofinvestmentsshallbe considered.
3 RateofReturn-Thehighestreturnoninvestmentsissought,consistentwiththepreservationof principalandprudentinvestmentprinciples.
4. Diversification-Theinvestmentportfolioisdiversifiedastomaterialsandinvestments,as appropriatetothenature,purpose,andamountofthefunds.
AuthorizedInvestments TheChiefInvestmentOfficermayinvestDistrictfundsinanyinvestmentasauthorizedin30ILCS 235/2,andActsamendatorythereto.
Exceptasprovidedherein,investmentsmaybemadeonlyinbanks,savingsbanks,savingsandloan associations,orcreditunionsthatareinsuredbytheFederalDepositInsuranceCorporationorother approvedshareinsurer.
TheChiefInvestmentOfficerandSuperintendentshallregularlyconsidermaterial,relevant,and decision-usefulsustainabilityfactorsinevaluatinginvestmentdecisions,withintheboundsoffinancial andfiduciaryprudence.Suchfactorsinclude,butarenotlimitedto:(1)corporategovernanceand leadershipfactors,(2)environmentalfactors,(3)socialcapitalfactors,(4)humancapitalfactors,and (5)businessmodelandinnovationfactors,asprovidedundertheIll.SustainableInvestingAct,30 ILCS238/.
SelectionofDepositories,InvestmentManagers,Dealers,andBrokers TheChiefInvestmentOfficershallestablishalistofauthorizeddepositories,investmentmanagers, dealersandbrokersbaseduponthecreditworthiness,reputation,minimumcapitalrequirements, qualificationsunderStatelaw,aswellasalonghistoryofdealingwithpublicfundentities.TheBoard willreviewandapprovethelistatleastannually.
Inordertobeanauthorizeddepository,eachinstitutionmustsubmitcopiesofthelasttwosworn statementsofresourcesandliabilitiesorreportsofexaminationthattheinstitutionisrequiredto furnishtotheappropriateStateorfederalagency.Eachinstitutiondesignatedasadepositoryshall, whileactingassuchdepository,furnishtheDistrictwithacopyofallstatementsofresourcesand liabilitiesorallreportsofexaminationthatitisrequiredtofurnishtotheappropriateStateorfederal agency.
Theaboveeligibilityrequirementsofabanktoreceiveorholdpublicdepositsdonotapplyto investmentsinaninterest-bearingsavingsaccount,demanddepositaccount,interest-bearing certificateofdeposit,orinterest-bearingtimedepositif:(1)theDistrictinitiatestheinvestmentator throughabanklocatedinIllinois,and(2)theinvestedpublicfundsareatalltimesfullyinsuredbyan agencyorinstrumentalityofthefederalgovernment.
TheDistrictshallconsiderafinancialinstitution'srecordandcurrentleveloffinancialcommitmenttoits localcommunitywhendecidingwhethertodepositfundsinthatfinancialinstitution.TheDistrictmay considerfactorsincluding:
1 ForfinancialinstitutionssubjecttothefederalCommunityReinvestmentActof1977(CRA),the currentandhistoricalratingsthatthefinancialinstitutionhasreceived,totheextentthatthose ratingsarepubliclyavailable,undertheCRA;
2. Anychangesinownership,management,policies,orpracticesofthefinancialinstitutionthat mayaffectthelevelofthefinancialinstitution'scommitmenttoitscommunity;
3. ThefinancialimpactthatthewithdrawalordenialofDistrictdepositsmighthaveonthefinancial institution;
4 ThefinancialimpacttotheDistrictasaresultofwithdrawingpublicfundsorrefusingtodeposit additionalpublicfundsinthefinancialinstitution;and
5. AnyadditionalburdenontheDistrict'sresourcesthatmightresultfromceasingtomaintain depositsofpublicfundsatthefinancialinstitutionunderconsideration.
TheDistrictmaynotdepositpublicfundsinafinancialinstitutionsubjecttotheCRAunlessthe institutionhasacurrentratingofsatisfactoryoroutstandingundertheCRA.Wheninvestingor depositingpublicfunds,theDistrictmaygivepreferencetofinancialinstitutionsthathaveacurrent ratingofoutstandingundertheCRA.
CollateralRequirements Allamountsdepositedorinvestedwithfinancialinstitutionsinexcessofanyinsurancelimitshallbe collateralizedinaccordancewiththePublicFundsInvestmentAct,30ILCS235/.TheSuperintendent ordesigneeshallkeeptheBoardinformedofcollateralagreements.
SafekeepingandCustodyArrangements ThepreferredmethodforsafekeepingistohavesecuritiesregisteredintheDistrict'snameandheld byathird-partycustodian.SafekeepingpracticesshouldqualifyfortheGovernmentalAccounting StandardsBoardStatementNo.3,DepositswithFinancialInstitutions,Investments(including RepurchaseAgreements),andReverseRepurchaseAgreements,CategoryI,thehighestrecognized safekeepingprocedures.
ControlsandReport TheChiefInvestmentOfficershallestablishasystemofinternalcontrolsandwrittenoperational procedurestopreventlossesarisingfromfraud,employeeerror,misrepresentationbythirdparties,or imprudentemployeeaction.
TheChiefInvestmentOfficershallprovideaquarterlyinvestmentreporttotheBoard.Thereportwill:
(1)assesswhethertheinvestmentportfolioismeetingtheDistrict'sinvestmentobjectives,(2)identify eachsecuritybyclassortype,bookvalue,incomeearned,andmarketvalue,(3)identifythose institutionsprovidinginvestmentservicestotheDistrict,and(4)includeanyotherrelevantinformation. Theinvestmentportfolio'sperformanceshallbemeasuredbyappropriateandcreditableindustry standardsfortheinvestmenttype.
TheBoardwilldetermine,afterreceivingtheSuperintendent'srecommendation,whichfundisinmost needofinterestincomeandtheSuperintendentshallexecuteatransfer.Thisprovisiondoesnotapply whentheuseofinterestearnedonaparticularfundisrestricted.
EthicsandConflictsofInterest TheBoardandDistrictofficialswillavoidanyinvestmenttransactionorpracticethatinappearanceor factmightimpairpublicconfidence.BoardmembersareboundbytheBoardpolicy2:100,Board MemberConflictofInterest.NoDistrictemployeehavinginfluenceontheDistrict'sinvestment decisionsshall:
1. Haveanyinterest,directlyorindirectly,inanyinvestmentsinwhichtheDistrictisauthorizedto invest,
2. Haveanyinterest,directlyorindirectly,inthesellers,sponsors,ormanagersofthose investments,or
3 Receive,inanymanner,compensationofanykindfromanyinvestmentsinthattheagencyis authorizedtoinvest.
LEGALREF.: 30ILCS235/,PublicFundsInvestmentAct.
30ILCS238/,Ill.SustainableInvestingAct.
105ILCS5/8-7,5/10-22.44,5/17-1,and5/17-11.
CROSSREF.:2:100(BoardMemberConflictofInterest),4:10(FiscalandBusinessManagement), 4:80(AccountingandAudits)
Adopted:December16,2024
BrookwoodSD167
AllDistrictsecuritiesdisclosuresshallbegovernedbythispolicyandtheadministrativeprocedures issuedundertheauthorityofthispolicy.
(a)Definitions.
"DisclosureOfficer"--TheBusinessManageroftheDistrict,workingunderthesupervisionofthe Superintendent
"MSRB"--MunicipalSecuritiesRulemakingBoard
"EMMA"—MSRB'sElectronicMunicipalMarketAccesssystem
"Undertakings"--continuingdisclosureundertakingsunderRule15c2-12oftheSecuritiesExchange Actof1934,asamended,andtheSecuritiesandExchangeCommission'sstatementsinenforcement actions.
"OfficialStatements"--preliminaryandfinalofficialstatementsorofferingcircularsandany supplementsoramendmentsthereto,disseminatedbytheDistrictinconnectionwithanybonds, notes,certificatesorotherobligations.
"AnnualFinancialInformation"--AnnualFinancialInformation,asrequiredbyanddefinedinthe UndertakingstobefiledwithEMMA
"EMMANotice"—anynoticeofMaterialEventsorReportableEvents,eachasdefinedinthe Undertakings,andanyotherrequiredorvoluntarydisclosurestoEMMA
"Disclosures"-OfficialStatements,AnnualFinancialInformation,andEMMANotices,collectively.
(b)OfficialStatements.WheneveranOfficialStatementwillbedisseminatedinconnectionwiththe issuanceofobligationsbytheDistrict,theDisclosureOfficerwilloverseetheprocessofpreparingthe OfficialStatementpursuanttotheadministrativeprocedurestobeissuedbytheDisclosureOfficer consistentwiththispolicy.
(c)AnnualFinancialInformation.TheDisclosureOfficerwilloverseetheprocessofpreparingthe AnnualFinancialInformationpursuanttotheadministrativeprocedurestobeissuedbytheDisclosure Officerconsistentwiththispolicy.
(d)EMMANotices.WhenevertheDistrictdeterminestofileanEMMANotice,orwheneverthe DistrictdecidestomakeavoluntaryfilingtoEMMA,theDisclosureOfficerwilloverseetheprocessof preparingtheEMMANoticepursuanttotheadministrativeprocedurestobeissuedbytheDisclosure Officerconsistentwiththispolicy.
(e)AdditionalResponsibilitiesoftheDisclosureOfficer.TheDisclosureOfficer,inadditiontothe specificresponsibilitiesoutlinedabove,shallhavegeneraloversightoftheentiredisclosureprocess, whichshallinclude:
1.MaintainingappropriaterecordsofcompliancewiththisDisclosurePolicy(includingproofsof EMMAfilings)anddecisionsmadewithrespecttoissuesthathavebeenraised;
2.EvaluatingtheeffectivenessoftheprocedurescontainedinthisDisclosurePolicy;and
3.MakingrecommendationstotheBoardastowhetherrevisionsormodificationstothisDisclosure Policyareappropriate.
(f)GeneralPrinciples
1.Allparticipantsinthedisclosureprocessshouldbeencouragedtoraisepotentialdisclosureitems atalltimesintheprocess.
2.TheprocessofrevisingandupdatingtheDisclosuresshouldnotbeviewedasamechanical insertionofcurrentnumbers.Whileitisnotanticipatedthattherewillbemajorchangesintheformand contentoftheDisclosuresatthetimeofeachupdate,theDisclosureOfficershouldconsiderwhether suchchangesarenecessaryordesirableinordertomakesuretheDisclosuredoesnotmakeany untruestatementofamaterialfactoromittostateamaterialfactnecessaryordesirable,inorderto makethestatementsmade,inlightofthecircumstancesinwhichtheyweremade,notmisleadingat thetimeofeachupdate.
3.WhenevertheDistrictreleasesinformation,whetherinwrittenorspokenform,thatmayreasonably beexpectedtoreachinvestors,itissaidtobe"speakingtothemarket."Whenspeakingtothe market,Districtofficialsmustbesurethatthereleasedinformationdoesnotmakeanyuntrue statementofamaterialfactoromittostateamaterialfactnecessaryordesirable,inordertomake thestatementsmade,inlightofthecircumstancesinwhichtheyweremade,notmisleading.
4.WhilecareshouldbetakennottoshortcutoreliminateanystepsoutlinedinthisDisclosurePolicy onanadhocbasis,thereviewandmaintenanceoftheDisclosuresisafluidprocessand recommendationsforimprovementoftheseDisclosureProceduresshouldbesolicitedandregularly considered.
5.TheDisclosureOfficerisauthorizedtorequestandpayforattendanceatrelevantconferencesor presentationsorannualtrainingsessionsconductedbyoutsidecounsel,consultantsorexpertsin ordertoensureasufficientlevelofknowledgefortheeffectiveadministrationofthisDisclosurePolicy.
ADOPTED:December8,2014
SD167
Brookwood
TheBusinessManagershallprovideearlynoticetotheBoardofEducationoftheDistrict'sneedto borrowmoney.TheBusinessManagerordesigneeshallpreparealldocumentsandnotices necessaryfortheBoard,atitsdiscretion,to:(1)issueStateAidAnticipationCertificates,tax anticipationwarrants,workingcashfundbonds,bonds,notes,andotherevidenceofindebtedness,or (2)establishalineofcreditwithabankorotherfinancialinstitution.TheSuperintendentshallnotifythe Ill.StateBoardofEducationbeforetheDistrictissuesanyformoflong-termorshort-termdebtthatwill resultinoutstandingdebtthatexceeds75%ofthedebtlimitspecifiedinStatelaw.
BondIssueObligations InconnectionwiththeBoard’sissuanceofbonds,theBusinessManagershallberesponsiblefor ensuringtheDistrict’scompliancewithfederalsecuritieslaws,includingtheanti-fraudprovisionsof theSecuritiesActof1933,asamendedand,ifapplicable,thecontinuingdisclosureobligationsunder Rule15c2-12oftheSecuritiesExchangeActof1934,asamended.
Additionally,inconnectionwiththeBoard’sissuanceofbonds,theinterestonwhichisexcludable fromgrossincomeforfederalincometaxpurposes,orwhichenabletheDistrictorbondholderto receiveotherfederaltaxbenefits,theBoardauthorizestheSuperintendenttoestablishwritten proceduresforpost-issuancecompliancemonitoringforsuchbondstoprotecttheirtax-exempt(or tax-advantaged)status.
TheBoardmaycontractwithoutsideprofessionals,suchasbondcounseland/oraqualifiedfinancial consultingfirm,toassistitinmeetingtherequirementsofthissubsection.
LEGALREF.: 15U.S.C.§77aetseq,SecuritiesActof1933.
15U.S.C.§78aetseq,SecuritiesExchangeActof1934.
17C.F.R.§240.15c2-12.
30ILCS305/2,BondAuthorizationAct.
30ILCS352/,BondIssueNotificationAct.
30ILCS350/,LocalGovernmentDebtReformAct.
50ILCS420/,TaxAnticipationNoteAct.
105ILCS5/17-16,5/17-17,5/18-18,and5/19-1etseq.
CROSSREF.:4:10(FiscalandBusinessManagement)
Adopted:May15,2023
BrookwoodSD167
4:45InsufficientFundChecksandDebtRecovery InsufficientFundChecks TheSuperintendentordesigneeisresponsibleforcollectinguptothemaximumfeeauthorizedby StatelawforreturnedcheckswrittentotheDistrictthatarenothonoreduponpresentationtothe respectivebankorotherdepositoryinstitutionforanyreason.TheSuperintendentisauthorizedto contacttheBoardAttorneywhenevernecessarytocollectthereturnedcheckamount,fee,collection costsandexpenses,andinterest.
DelinquentDebtRecovery TheSuperintendentisauthorizedtoseekcollectionofdelinquentdebtowedtheDistricttothefullest extentofthelaw.
ALocalDebtRecoveryProgrammaybeavailablethroughtheIllinoisOfficeoftheComptroller(IOC). Toparticipateinit,anintergovernmentalagreement(IGA)betweentheDistrictandtheIOCmustbein existence.TheIGAestablishesthetermsunderwhichtheDistrictmayreferadelinquentdebttothe IOCforanoffset(deduction).TheIOCmayexecuteanoffset,intheamountofthedelinquentdebt owedtotheDistrict,fromafuturepaymentthattheStatemakestoanindividualorentityresponsible forpayingthedelinquentdebt.
TheSuperintendentordesigneeshallexecutetherequirementsoftheIGA.Whileexecutingthe requirementsoftheIGA,theSuperintendentordesigneeisresponsible,withoutlimitation,foreachof thefollowing:
1 ProvidingaDistrict-wide,uniform,methodofnoticeanddueprocesstotheindividualorentity againstwhomaclaimfordelinquentdebtpayment(claim)ismade.Writtennoticeandan opportunitytobeheardmustbegiventotheindividualorentityresponsibleforpayinga delinquentdebtbeforetheclaimiscertifiedtotheIOCforoffset.Thenoticemuststatethe claim’samount,thereasonfortheamountdue,theclaim’sdateortimeperiod,anda descriptionoftheprocesstochallengetheclaim.Ifreimbursablemealsorsnacksprovided undertheHunger-FreeStudents’BillofRightsActarethebasisoftheDistrict’sdelinquentdebt claimofnolessthan$500,thenoticemustbesenttoastudent’sparent(s)/guardian(s)only after:(a)thestudentowestheDistrictmorethanfivemealsand/orsnacks;(b)the Superintendentordesigneemade:(i)repeatedcontactstocollecttheamountsowed,and(ii) reasonableeffortstocollecttheamountdueforatleastoneyear;and(c)theDistrictrequested thestudent’sparent(s)/guardian(s)toapplyformealbenefitspursuanttopolicy4:130,Freeand Reduced-PriceFoodServices,andtheyeither:(i)didnotqualify,or(ii)refusedtoapply.
2. Anindividualorentitychallengingaclaimshallbeprovidedaninformalproceedingtorefutethe claim’sexistence,amount,orcurrentcollectability;thedecisionfollowingthisproceedingshall bereviewable.
a Ifawaiverofstudentfeesisrequestedasachallengetopayingtheclaim,andthewaiver ofstudentfeesisdenied,anappealofthedenialofafeewaiverrequestshallbehandled accordingto4:140,WaiverofStudentFees.Ifnowaiverofstudentfeesisrequested, reviewsregardingpaymentoftheclaimshallbehandledaccordingtothispolicybefore certificationtotheIOCforoffset.
b Ifapplicationformealbenefitspursuanttopolicy4:130,FreeandReduced-PriceFood Services,isrequestedasachallengetopayingtheclaim,andtherequestisdenied,an appealofthedenialoftherequestshallbehandledaccordingto4:130,Freeand Reduced-PriceFoodServices.Ifnorequestformealbenefitsisreceived,reviewofthe claim’spaymentshallbehandledaccordingtothispolicybeforecertificationtotheIOCfor offset.
3. CertifyingtotheIOCthatthedebtispastdueandlegallyenforceable,andnotifyingtheIOCof
anychangeinthestatusofanoffsetclaimfordelinquentdebt.
4 RespondingtorequestsforinformationfromtheIOCtofacilitatethepromptresolutionofany administrativereviewrequestsreceivedbytheIOC.
LEGALREF.: 15ILCS405/10.05and10.05d,StateComptrollerAct.
105ILCS123/,Hunger-FreeStudents’BillofRightsAct.
810ILCS5/3-806,UniformCommercialCode.
Adopted:July10,2023
BrookwoodSD167
4:50PaymentProcedures TheTreasurershallpreparealistofalldueandpayablebills,indicatingvendornameandamount,and shallpresentittotheBoardofEducationinadvanceoftheBoard'sfirstregularmonthlymeetingor,if necessary,aspecialmeeting.ThesebillsarereviewedbytheBoard,afterwhichtheymaybe approvedforpaymentbyBoardorder.Approvalofallbillsshallbegivenbyarollcallvoteandthe votesshallberecordedintheminutes.TheTreasurershallpaythebillsafterreceivingaBoardorder orpertinentportionsoftheBoardminutes,eveniftheminutesareunapproved,providedtheorderor minutesaresignedbytheBoardPresidentandSecretary,oramajorityoftheBoard.
TheTreasurerisauthorized,withoutfurtherBoardapproval,topaySocialSecuritytaxes,wages, pensioncontributions,utilitybills,andotherrecurringbills.Thesedisbursementsshallbeincludedin thelistingofbillspresentedtotheBoard.
TheBoardauthorizestheSuperintendentordesigneetoestablishrevolvingfundsandapettycash fundsystemforschoolcafeterias,lunchrooms,athletics,orsimilarpurposes,providedsuchfundsare maintainedinaccordancewithBoardpolicy4:80,AccountingandAudits,andremaininthecustody ofanemployeewhoisproperlybondedaccordingtoStatelaw.
LEGALREF.: 105ILCS5/8-16,5/10-7,and5/10-20.19.
23Ill.Admin.Code§100.70.
CROSSREF.:4:55(UseofCreditandProcurementCards),4:60(PurchasesandContracts),4:80 (AccountingandAudits)
Adopted:June8,2020
BrookwoodSD167
4:55UseofCreditandProcurementCards TheSuperintendentandemployeesdesignatedbytheSuperintendentareauthorizedtouseDistrict creditandprocurementcardstosimplifytheacquisition,receipt,andpaymentofpurchasesandtravel expensesincurredontheDistrict'sbehalf.Creditandprocurementcardsshallonlybeusedforthose expensesthatarefortheDistrict'sbenefitandserveavalidandproperpublicpurpose;theyshallnot beusedforpersonalpurchases.Cardholdersareresponsibleforexercisingduecareandjudgment andforactingintheDistrict'sbestinterests.
TheSuperintendentordesigneeshallmanagetheuseofDistrictcreditandprocurementcardsby employees.ItistheBoard'sresponsibility,throughtheauditandapprovalprocess,todetermine whetherDistrictcreditandprocurementcardusebytheSuperintendentisappropriate.
InadditiontotheotherlimitationscontainedinthisandotherBoardpolicies,Districtcreditand procurementcardsaregovernedbythefollowingrestrictions:
1 Creditand/orprocurementcardsmayonlybeusedtopaycertainjob-relatedexpensesorto makepurchasesonbehalfoftheBoardorDistrictoranystudentactivityfund,orforpurposes thatwouldotherwisebeaddressedthroughaconventionalrevolvingfund.
2 TheSuperintendentordesigneeshallinstructtheissuingbanktoblockthecards'useat unapprovedmerchants.
3. Eachcardholder,otherthantheSuperintendent,maychargenomorethan$500inasingle purchaseandnomorethan$1000withinagivenmonthwithoutpriorauthorizationfromthe Superintendent.
4 TheSuperintendentordesigneemustapprovetheuseofaDistrictcreditorprocurementcard wheneversuchuseisbytelephone,fax,andtheInternet.Permissionshallbewithheldwhenthe useviolatesanyBoardpolicy,isfromavendorwhosereputationhasnotbeenverified,orwould bemoreexpensivethanifanotheravailablepaymentmethodwereused.
5 Theconsequencesforunauthorizedpurchasesinclude,butarenotlimitedto,reimbursingthe Districtforthepurchaseamount,lossofcardholdingprivileges,and,ifmadebyanemployee, disciplineuptoandincludingdischarge.
6 Allcardholdersmustsignastatementaffirmingthattheyarefamiliarwiththispolicy.
7. TheSuperintendentshallimplementaprocesswherebyallpurchasesusingaDistrictcreditor procurementcardarereviewedandapprovedbysomeoneotherthanthecardholderor someoneunderthecardholder'ssupervision.
8 Cardholdersmustsubmittheoriginal,itemizedreceipttodocumentallpurchases.
9 NoindividualmayuseaDistrictcreditorprocurementcardtomakepurchasesinamanner contrarytoStatelaw,including,butnotlimitedto,thebiddingandotherpurchasingrequirements in105ILCS5/10-20.21,oranyBoardpolicy.
10. TheSuperintendentordesigneeshallaccountforanyfinancialormaterialrewardorrebate offeredbythecompanyorinstitutionissuingtheDistrictcreditorprocurementcardandshall ensurethatitisusedfortheDistrict'sbenefit.
LEGALREF.: 105ILCS5/10-20.21.
23Ill.Admin.Code§100.70(d).
CROSSREF.:4:50(PaymentProcedures),4:60(PurchasesandContracts),4:80(Accountingand Audits),4:90(StudentActivityandFiduciaryFunds),5:60(Expenses)
Adopted:January9,2023
4:60PurchasesandContracts TheSuperintendentshallmanagetheDistrict'spurchasesandcontractsinaccordancewithStatelaw, thestandardssetforthinthispolicy,andotherapplicableBoardofEducationpolicies.
StandardsforPurchasingandContracting AllpurchasesandcontractsshallbeenteredintoinaccordancewithapplicablefederalandStatelaw. TheBoardAttorneyshallbeconsultedasneededregardingthelegalrequirementsforpurchasesor contracts.AllcontractsshallbeapprovedorauthorizedbytheBoard.
AllpurchasesandcontractsshouldsupportarecognizedDistrictfunctionorpurposeaswellas provideforgoodqualityproductsandservicesatthelowestcost,withconsiderationforservice, reliability,anddeliverypromptness,andincompliancewithStatelaw.Nopurchaseorcontractshallbe madeorenteredintoasaresultoffavoritism,extravagance,fraud,orcorruption.
AdoptionoftheannualbudgetauthorizestheSuperintendentordesigneetopurchasebudgeted supplies,equipment,andservices,providedthatStatelawisfollowed.Purchasesofitemsoutside budgetparametersrequirepriorBoardapproval,exceptinanemergency.
Notwithstandingtheabove,theSuperintendentshallnotcommittoanysingle,non-customary purchaseorexpenditure,excludingpersonnel,ofgreaterthan$3,000withoutpriorBoardapproval. WhenpresentingacontractorpurchaseforBoardapproval,theSuperintendentordesigneeshall ensurethatitcomplieswithapplicablefederalandStatelaw,includingbutnotlimitedto,those specifiedbelow:
1 Supplies,materials,orworkinvolvinganexpenditureinexcessof$35,000mustcomplywiththe Statelawbiddingprocedure,105ILCS5/10-20.21,unlessspecificallyexempted.
2. Construction,lease,orpurchaseofschoolbuildingsmustcomplywithStatelawandBoard policy4:150,FacilityManagementandBuildingPrograms.
3 Guaranteedenergysavingsmustcomplywith105ILCS5/19b-1etseq
4 Thirdpartynon-instructionalservicesmustcomplywith105ILCS5/10-22.34c.
5. Goodsandservicesthatareintendedtogeneraterevenueandotherremunerationsforthe Districtinexcessof$1,000,includingwithoutlimitationvendingmachinecontracts,sportsand otherattire,classrings,andphotographicservices,mustcomplywith105ILCS5/10-20.21(b-5). TheSuperintendentordesigneeshallkeeparecordof:(1)eachvendor,product,orservice provided,(2)theactualnetrevenueandnon-monetaryremunerationfromeachcontractor agreement,and(3)howtherevenuewasusedandtowhomthenon-monetaryremunerationwas distributed.TheSuperintendentordesigneeshallreportthisinformationtotheBoardby completingthenecessaryformsthatmustbeattachedtotheDistrict'sannualbudget.
6. Anycontracttopurchasefoodwithabidderorofferormustcomplywith105ILCS5/10-20.21(b10).
7. Thepurchaseofpaperandpaperproductsmustcomplywith105ILCS5/10-20.19candBoard policy4:70,ResourceConservation.
8 EachcontractorwiththeDistrictisboundbyeachofthefollowing:
a Inaccordancewith105ILCS5/10-21.9(f):(1)prohibitanyofitsemployeeswhoisorwas foundguiltyofacriminaloffenselistedin105ILCS5/10-21.9(c)and5/21B-80(c)tohave direct,dailycontactataDistrictschoolorschool-relatedactivitywithoneormore student(s);(2)prohibitanyofthecontractor'semployeesfromhavingdirect,dailycontact withoneormorestudentsiftheemployeewasfoundguiltyofanyoffensein5/21B-80(b) (certaindrugoffenses)untilsevenyearsfollowingtheendoftheemployee'ssentencefor thecriminaloffense;and(3)requireeachofitsemployeeswhowillhavedirect,daily contactwithstudent(s)tocooperateduringtheDistrict'sfingerprint-basedcriminalhistory
recordscheckonhimorher.
b Inaccordancewith105ILCS5/22-94:(1)prohibitanyofitsemployeesfromhavingdirect contactwithchildrenorstudentsifthecontractorhasnotperformedasexualmisconduct relatedemploymenthistoryreview(EHR)oftheemployeeoriftheDistrictobjectstothe employee’sassignmentbasedontheemployee’sinvolvementinaninstanceofsexual misconductasprovidedin105ILCS5/22-94(j)(3),whichthecontractorisrequiredto disclose;(2)discipline,uptoandincludingterminationordenialofemployment,any employeewhoprovidesfalseinformationorwillfullyfailstodiscloseinformationrequired bytheEHR;(3)maintainallrecordsofEHRsandprovidetheDistrictaccesstosuch recordsuponrequest;and(4)refrainfromenteringintoanyagreementsprohibitedby105 ILCS5/22-94(g).
c. Inaccordancewith105ILCS5/24-5:(1)concerningeachnewemployeeofacontractor thatprovidesservicestostudentsorinschools,providetheDistrictwithevidenceof physicalfitnesstoperformthedutiesassignedandfreedomfromcommunicabledisease; and(2)requireanyneworexistingemployeewhoprovidesservicestostudentsorin schoolstocompleteadditionalhealthexaminationsasrequiredbytheDistrictandbe subjecttoadditionalhealthexaminations,includingtuberculosisscreening,asrequiredby theIll.Dept.ofPublicHealthrulesororderofalocalhealthofficial.
9 Anypavementengineeringprojectusingacoaltar-basedsealantproductorhighpolycyclic aromatichydrocarbonsealantproductforpavementengineering-relatedusemustcomplywith theCoalTarSealantDisclosureAct.
10. Design-buildcontractsmustcomplywith105ILCS5/15A-1etseq.
11. Anynewcontractforadistrict-administeredassessmentmustcomplywith105ILCS5/10-20.86.
12 PurchasesmadewithfederalorStateawardsmustcomplywith2C.F.R.Part200and30ILCS 708/,asapplicable,andanytermsoftheaward.
TheSuperintendentordesigneeshall:(1)executethereportingandwebsitepostingmandatesin StatelawconcerningDistrictcontracts,and(2)monitorthedischargeofcontracts,contractors' performances,andthequalityandvalueofservicesorproductsbeingprovided.
LEGALREF.: 2C.F.R.Part200.
105ILCS5/10-20.19c,5/10-20.21,5/10-20.86,5/10-21.9,5/10-22.34c,5/15A-1etseq.,5/19b-1et seq.,5/22-94,and5/24-5.
30ILCS708/,GrantAccountabilityandTransparencyAct.
410ILCS170/,CoalTarSealantDisclosureAct.
820ILCS130/,PrevailingWageAct.
CROSSREF.:2:100(BoardMemberConflictofInterest),4:70(ResourceConservation),4:150 (FacilityManagementandBuildingPrograms),4:175(ConvictedChildSexOffender;Screening; Notifications),5:90(AbusedandNeglectedChildReporting)
Adopted:December16,2024
BrookwoodSD167
TheSuperintendentordesigneeshallmanageaprogramofenergyandresourceconservationforthe Districtthatincludes:
1 Periodicreviewofprocurementproceduresandspecificationstoensurethatpurchased productsandsuppliesarereusable,durable,ormadefromrecycledmaterials,ifeconomically andpracticallyfeasible.
2. Purchasingrecycledpaperandpaperproductsinamountsthatwill,ataminimum,meetthe specificationsintheSchoolCode,ifeconomicallyandpracticallyfeasible.
3 Periodicreviewofproceduresonthereductionofsolidwastegeneratedbyacademic, administrative,andotherinstitutionalfunctions.Theseproceduresshall:(a)requirerecyclingthe District'swastestream,includinglandscapewaste,computerpaper,andwhiteofficepaper,if economicallyandpracticallyfeasible;(b)includeinvestigationofthefeasibilityofpotential marketsforotherrecyclablematerialsthatarepresentintheDistrict'swastestream;and(c) establishagoalforthereductionintheamountofsolidwastegeneratedbytheDistrict,whenit iseconomicallyandpracticallyfeasibletodoso.
4. Energyconservationmeasures.
LEGALREF.: 105ILCS5/10-20.19cand5/19b.
CROSSREF.:4:60(PurchasesandContracts),4:150(FacilityManagementandBuildingPrograms)
Adopted:August12,2024
BrookwoodSD167
4:80AccountingandAudits TheSchoolDistrict'saccountingandauditservicesshallcomplywiththeRequirementsfor Accounting,Budgeting,FinancialReporting,andAuditing,asadoptedbytheIll.StateBoardof Education(ISBE),Stateandfederallawsandregulations,andgenerallyacceptedaccounting principles.Determinationofliabilitiesandassets,prioritizationofexpendituresofgovernmentalfunds, andprovisionsforaccountingdisclosuresshallbemadeinaccordancewithgovernmentaccounting standardsasdirectedbytheauditordesignatedbytheBoard.TheSuperintendent,inadditiontoother assignedfinancialresponsibilities,shallreportmonthlyontheDistrict'sfinancialperformance,both incomeandexpense,inrelationtothefinancialplanrepresentedinthebudget.
AnnualAudit Atthecloseofeachfiscalyear,theSuperintendentshallarrangeanauditoftheDistrictfunds, accounts,statements,andotherfinancialmatters.Theauditshallbeperformedbyanindependent certifiedpublicaccountantdesignatedbytheBoardandbeconductedinconformancewith prescribedstandardsandlegalrequirements.Acompleteanddetailedwrittenauditreportshallbe providedtoeachBoardmemberandtotheSuperintendent.TheSuperintendentshallannually,onor beforeOctober15,submitanoriginalandonecopyoftheaudittotheRegionalSuperintendentof Schools.
AnnualFinancialReport TheSuperintendentordesigneeshallannuallyprepareandsubmittheAnnualFinancialReportona timelybasisusingtheformadoptedbytheIllinoisStateBoardofEducation.TheSuperintendentshall reviewanddiscusstheAnnualFinancialReportwiththeBoardbeforeitissubmitted.
Inventories TheSuperintendentordesigneeisresponsibleforestablishingandmaintainingaccurateinventory records.Theinventoryrecordofsuppliesandequipmentshallincludeadescriptionofeachitem, quantity,location,purchasedate,andcostorestimatedreplacementcost,unlessthesuppliesand equipmentareacquiredbytheDistrictpursuanttoafederalorStategrantaward,inwhichcasethe inventoryrecordshallalsoincludetheinformationrequiredby2C.F.R.§200.313,ifapplicable.The SuperintendentshallestablishproceduresforthemanagementofpropertyacquiredbytheDistrict undergrantawardsthatcomplywithfederalandStatelaw.
CapitalizationThreshold Tobeconsideredacapitalassetforfinancialreportingpurposes,acapitalitemmustbeatorabovea capitalizationthresholdof$5,000andhaveanestimatedusefullifegreaterthanoneyear.
DispositionofDistrictProperty TheSuperintendentordesigneeshallnotifytheBoard,asnecessary,ofthefollowingsothattheBoard mayconsideritsdisposition:(1)Districtpersonalproperty(propertyotherthanbuildingsandland)that isnolongerneededforschoolpurposes,and(2)schoolsite,building,orotherrealestatethatis unnecessary,unsuitable,orinconvenient.Notwithstandingtheabove,theSuperintendentordesignee mayunilaterallydisposeofpersonalpropertyofadiminutivevalue.TheSuperintendentshallestablish proceduresforthedispositionofpropertyacquiredbytheDistrictundergrantawardsthatcomplywith federalandStatelaw.
TaxableFringeBenefits TheSuperintendentordesigneeshall:(1)requirethatalluseofDistrictpropertyorequipmentby employeesisfortheDistrict'sconvenienceandbestinterestsunlessitisaBoard-approvedfringe
benefit,and(2)ensurecompliancewiththeInternalRevenueServiceregulationsregardingwhento reportanemployee'spersonaluseofDistrictpropertyorequipmentastaxablecompensation.
ControlsforRevolvingFundsandPettyCash RevolvingfundsandthepettycashsystemareestablishedinBoardpolicy4:50,Payment Procedures.TheSuperintendentshall:(1)designateacustodianforeachrevolvingfundandpetty cashfund,(2)obtainabondforeachfundcustodian,and(3)maintainthefundsincompliancewiththis policy,Statelaw,andIllinoisStateBoardofEducationrules.Acheckforthepettycashfundmaybe drawnpayabletothedesignatedpettycashcustodian.Eachrevolvingfundshallbemaintainedina bankthathasbeenapprovedbytheBoardandestablishedinanamountapprovedbythe Superintendentconsistentwiththeannualbudget.Allexpendituresfromthesebankaccountsmustbe directlyrelatedtothepurposeforwhichtheaccountwasestablishedandsupportedwith documentation,includingsignedinvoicesorreceipts.Alldepositsintothesebankaccountsmustbe accompaniedwithacleardescriptionoftheirintendedpurpose.TheSuperintendentordesigneeshall includecheckswrittentoreimburserevolvingfundsontheBoard'smonthlylistingofbillsindicatingthe recipientandincludinganexplanation.
ControlRequirementsforChecks TheBoardmustapproveallbankaccountsopenedorestablishedintheDistrict'soraDistrict school'snameorwiththeDistrict'sFederalEmployerIdentificationNumber.Allchecksissuedbythe SchoolDistrictmustbesignedbyanauthorizeddistrictemployeewhoishim/herselfnottherecipient ofthecheck,northeimmediatesupervisorofthepersonreceivingthecheck,exceptthatchecksfrom accountscontainingstudentactivityfundsorfiduciaryfundsandchecksfromrevolvingaccountsmay besignedbytheirrespectiveaccountcustodians.
InternalControls TheSuperintendentisprimarilyresponsibleforestablishingandimplementingasystemofinternal controlsforsafeguardingtheDistrict'sfinancialcondition;theBoard,however,willoverseethese safeguards.Thecontrolobjectivesaretoensureefficientbusinessandfinancialpractices,reliable financialreporting,andcompliancewithStatelawandBoardpolicies,andtopreventlossesfrom fraud,waste,andabuse,aswellasemployeeerror,misrepresentationbythirdparties,orother imprudentemployeeaction.
TheDistrict'ssystemofinternalcontrolsshallincludethefollowing:
1 Allfinancialtransactionsmustbeproperlyauthorizedanddocumented.
2. Financialrecordsanddatamustbeaccurateandcomplete.
3 Accountspayablemustbeaccurateandpunctual.
4 Districtassetsmustbeprotectedfromlossormisuse.
5. Incompatibledutiesshouldbesegregated,ifpossible.
6 Accountingrecordsmustbeperiodicallyreconciled.
7 Equipmentandsuppliesmustbesafeguarded.
8. Staffmemberswithfinancialorbusinessresponsibilitiesmustbeproperlytrainedand supervised,andmustperformtheirresponsibilitieswithutmostcareandcompetence.
9 Anyunnecessaryweaknessesorfinancialrisksmustbepromptlycorrected.
TheSuperintendentordesigneeshallannuallyaudittheDistrict'sfinancialandbusinessoperationsfor compliancewithestablishedinternalcontrolsandprovidetheresultstotheBoard.TheBoardmay fromtime-to-timeengageathird-partytoauditinternalcontrolsinadditiontotheannualaudit.
2C.F.R.§200etseq.
30ILCS708/,GrantAccountabilityandTransparencyAct,implementedby44Ill.Admin.Code7000et seq.
105ILCS5/2-3.27,5/2-3.28,5/3-7,5/3-15.1,5/5-22,5/10-21.4,5/10-20.19,5/10-22.8,and5/17-1et seq.
23Ill.Admin.CodePart100.
CROSSREF.:4:10(FiscalandBusinessManagement),4:50(PaymentProcedures),4:55(Useof CreditandProcurementCards),4:90(StudentActivityandFiduciaryFunds)
Adopted:August12,2024
BrookwoodSD167
4:90StudentActivityandFiduciaryFunds TheBoardofEducation,upontheSuperintendentordesignee'srecommendation,establishesstudent activityfundstobemanagedbystudentorganizationsundertheguidanceanddirectionofastaff memberforeducational,recreational,orculturalpurposes.TheBoard,upontheSuperintendentor designee’srecommendation,alsoestablishesfiduciaryfundstobesupervisedbytheSuperintendent ordesignee.TheDistricthascustodialresponsibilitiesforfiduciaryfundsbutnodirectinvolvementin themanagementofsuchfunds.
StudentActivityFunds TheSuperintendentordesigneeshallberesponsibleforsupervisingstudentactivityfundsin accordancewithBoardpolicy,4:80,AccountingandAudits;Statelaw;andtheIll.StateBoardof Education(ISBE)rulesforstudentactivityfunds.TheBoardwillappointatreasurerforeachfundto serveasthefund'ssolecustodianandbebondedinaccordancewiththeSchoolCode.Thetreasurer shallhavealloftheauthorityandresponsibilitiesspecifictothetreasurerlistedinISBErulesforschool activityfunds,exceptthatthetreasurerisnotauthorizedtomakeloansbetweenactivityfunds.
UnlessotherwiseinstructedbytheBoard,astudentactivityfund'sbalancewillcarryovertothenext fiscalyear.Anaccountcontainingstudentactivityfundsthatisinactivefor12consecutivemonthsshall beclosedanditsfundstransferredtoanotherstudentactivityfundorauthorizedfundwithasimilar purpose.
FiduciaryFunds TheSuperintendentordesigneeshallberesponsibleforsupervisingfiduciaryfundsinaccordance withBoardpolicy4:80,AccountingandAudits;Statelaw;andISBErulesforfiduciaryfunds.The Boardwillappointatreasurerforeachfundtoserveasthefund’ssolecustodianandbebondedin accordancewiththeSchoolCode.Thetreasurershallhavealloftheresponsibilitiesspecifictothe treasurerlistedintheISBErulesforfiduciaryfunds.
LEGALREF.: 105ILCS5/8-2and5/10-20.19.
23Ill.Admin.Code§§100.20,100.80,and100.85.
CROSSREF.:4:80(AccountingandAudits),7:325(StudentFundraisingActivities)
Adopted:January11,2021
BrookwoodSD167
4:100InsuranceManagement TheSuperintendentshallrecommendandmaintainallinsuranceprogramsthatprovidethebroadest andmostcompletecoverageavailableatthemosteconomicalcost,consistentwithsoundinsurance principles.
Theinsuranceprogramshallincludeeachofthefollowing:
1. LiabilitycoveragetoinsureagainstanylossorliabilityoftheSchoolDistrictandthelisted individualsagainstcivilrightsdamageclaimsandsuits,constitutionalrightsdamageclaimsand suits,anddeathandbodilyinjuryandpropertydamageclaimsandsuits,includingdefense costs,whendamagesaresoughtfornegligentorwrongfulactsallegedlycommittedinthescope ofemploymentorundertheBoard'sdirectionorrelatedtoanymentoringservicesprovidedto theDistrict'slicensedstaffmembers;BoardofEducationmembers;employees;volunteer personnelauthorizedby105ILCS5/10-22.34,5/10-22.34a,and5/10-22.34b;mentorsof licensedstaffmembersauthorizedin105ILCS5/21A-5etseq.(newteacher),105ILCS5/23.53a(newprincipal),and2-3.53b(newsuperintendents);andstudentteachers.
2 Accidentand/orhealthinsuranceonagrouporindividualbasisforstudentsingrades kindergartenthrough8participatinginanyschool-sponsoredathleticactivity.
3. Comprehensivepropertyinsurancecoveringabroadrangeofcausesoflossinvolvingbuilding andpersonalproperty.Thecoverageamountshallnormallybeforthereplacementcostorthe insurablevalue.
4. Workers'Compensationtoprotectindividualemployeesagainstfinanciallossincaseofaworkrelatedinjury,certaintypesofdisease,ordeathincurredinanemployee-relatedsituation.
StudentInsurance TheBoardshallannuallydesignateacompanytoofferstudentaccidentinsurancecoverage.The Boarddoesnotendorsetheplannorrecommendthatparents/guardianssecurethecoverage,and anycontractisbetweentheparents/guardiansandthecompany.
LEGALREF.:
ConsolidatedOmnibusBudgetReconciliationAct,Pub.L.99-272,§10001,26U.S.C.§4980B(f),42 U.S.C.§300bb-1etseq
105ILCS5/2-3.53a,5/2-3.53b,5/10-20.20,5/10-22.3,5/10-22.3a,5/10-22.3b,5/10-22.3f,5/1022.34,5/10-22.34a,5/10-22.34b,5/21A-5etseq.,and5/22-15.
215ILCS5/,Ill.InsuranceCode.
750ILCS75/,Ill.ReligiousFreedomProtectionandCivilUnionAct.
820ILCS305/,Workers’CompensationAct.
CROSSREF.:7:300(ExtracurricularAthletics)
Adopted:July10,2023
BrookwoodSD167
4:110Transportation TheDistrictshallprovidefreetransportationforanystudentintheDistrictwhoresides:(1)ata distanceofoneandone-halfmilesormorefromhisorherassignedschool,unlesstheBoardof EducationhascertifiedtotheIll.StateBoardofEducationthatadequatepublictransportationis available,or(2)ifadequatepublictransportationisnotavailable,withinoneandone-halfmilesfrom hisorherassignedschoolwherewalkingto orfromschoolortoorfromapick-uppointorbusstop wouldconstituteaserioussafetyhazardduetoeither(a)vehiculartrafficorrailcrossingor(b)a courseorpatternofcriminalactivity,asdefinedintheIll.StreetgangTerrorismOmnibusPrevention Act,740ILCS147/.TheDistrictmayprovidetransportationforotherstudentsresidingwithinoneand one-halfmilesfromtheirassignedschool.Astudent'sparent(s)/guardian(s)mayfileapetitionwiththe Boardrequestingtransportationduetotheexistenceofaserioussafetyhazard.Freetransportation serviceandvehicleadaptationisprovidedforaspecialeducationstudentifincludedinthestudent's individualizededucationalprogram.TheDistrictmayprovidetransportationtoandfromschoolsponsoredactivities.Non-publicschoolstudentsshallbetransportedinaccordancewithStatelaw. HomelessstudentsshallbetransportedinaccordancewithSection45/1-15oftheEducationfor HomelessChildrenAct.FostercarestudentsshallbetransportedinaccordancewithSection6312(c) (5)(B)oftheElementaryandSecondaryEducationAct.
BusschedulesandroutesshallbedeterminedbytheBusinessManagerandshallbealteredonlywith theBusinessManager'sapprovalanddirection.Insettingtheroutes,thepick-upanddischargepoints shouldbeassafeforstudentsaspossible.
Noschoolemployeemaytransportstudentsinschoolorprivatevehiclesunlessauthorizedbythe administration.
Everyvehicleregularlyusedforthetransportationofstudentsmustpasssafetyinspectionsin accordancewithStatelawandIll.Dept.ofTransportationregulations.Thestrobelightonaschoolbus maybeilluminatedonlywhenthebusisactuallybeingusedasaschoolbusand(1)isstoppingor stoppedforloadingordischargingstudentsonahighwayoutsideanurbanarea,or(2)isbearingone ormorestudents.
AllcontractsforcharterbusservicesmustcontaintheclauseprescribedbyStatelawregarding criminalbackgroundchecksforbusdrivers.
Pre-TripandPost-TripVehicleInspection TheSuperintendentordesigneeshalldevelopandimplementapre-triporcellularradio telecommunicationdeviceandpost-tripinspectionproceduretoensurethattheschoolbusdriver:(1) teststhetwo-wayradioandensuresthatitisfunctioningproperlybeforethebusisoperated,and(2) walkstotherearofthebusbeforeleavingthebusattheendofeachroute,workshift,orworkday,to checkthebusforchildrenorotherpassengersinthebus.
LEGALREF.: 20U.S.C.§6312(c)(5)(B),ElementaryandSecondaryEducationAct.
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
105ILCS5/10-22.22and5/29-1etseq.
105ILCS45/1-15and/1-17.
625ILCS5/1-148.3a-5,5/1-182,5/11-1414.1,5/12-813.1,5/12-815,5/12-816,5/12-821,and5/13109.
23Ill.Admin.Code§§1.510and226.750;Part120.
CROSSREF.:4:170(Safety),5:100(StaffDevelopmentProgram),5:120(EmployeeEthics;Codeof ProfessionalConduct;andConflictofInterest),5:280(DutiesandQualifications),6:140(Educationof HomelessChildren),6:170(TitleIPrograms),7:220(BusConduct)
Adopted:May13,2024
BrookwoodSD167
4:112CharterCoachRequirements Allchartercoachcompaniesusedtotransportstudentstoandfromschoolrelatedacademic,athletic, orextra-curriculareventsshallprovidethefollowinginformationtotheDistrictatleastpriortothe transportationofstudents:1)proofofinsurance;2)fullnameofthedriverassignedtotransport studentsonthedayoftheevent;3)driver'slicensenumberandstateofissuanceofassigneddriver; 4)Illinoisfilenumberfornon-Illinoisassigneddrivers;5)dateofevent.Everydrivershallholdavalid andproperlyclassifiedcommercialdriver'slicense.Nodrivershalldriveacharterbustotransport DistrictstudentsunlessanduntiltheaboveinformationhasbeenprovidedtotheDistrict.
Additionally,alldriverspriortoprovidingtransportationforDistrictstudentsmustbeincompliancewith allapplicableStatelawsincludingSection10-20.21aoftheIllinoisSchoolCode.
ADOPTED:March18,2013
BrookwoodSD167
GoodnutritionshallbepromotedintheDistrict'smealprogramsandinotherfoodandbeveragesthat aresoldtostudentsduringtheschoolday.TheSuperintendentshallmanageafoodserviceprogram thatcomplieswiththispolicyandisinalignmentwithBoardofEducationpolicy6:50,School Wellness.
Foodorbeverageitemssoldtostudentsaspartofareimbursablemealunderfederallawmustfollow thenutritionstandardsspecifiedintheU.S.Dept.ofAgriculturerulesthatimplementtheNational SchoolLunchandChildNutritionActs.Schoolsbeingreimbursedformealsundertheselawsare participatingschools.
Thefoodserviceprograminparticipatingschoolsshallcomplywiththenutritionstandardsspecifiedin theU.S.Dept.ofAgriculture'sSmartSnacksruleswhenitofferscompetitivefoodstostudentsonthe schoolcampusduringtheschoolday.Competitivefoodsareallfoodandbeveragesthatareoffered byanyperson,organizationorentityforsaletostudentsontheschoolcampusduringtheschoolday thatarenotreimbursedunderprogramsauthorizedbyfederallaw.Thefoodserviceprogramsin participatingschoolsshallalsocomplywithanyapplicablemandatesintheIllinoisStateBoardof Education'sSchoolFoodServicerulesimplementingthesefederallawsandtheIll.SchoolBreakfast andLunchProgramAct.
AllrevenuefromthesaleofanyfoodorbeveragessoldincompetitionwiththeSchoolBreakfast ProgramorNationalSchoolLunchProgramtostudentsinfoodserviceareasduringthemealperiod shallaccruetothenonprofitschoollunchprogramaccount.
LEGALREF.:
RussellB.NationalSchoolLunchAct,42U.S.C.§1751etseq.
ChildNutritionActof1966,42U.S.C.§1771etseq.
7C.F.R.Parts210(NationalSchoolLunchProgram)and220(SchoolBreakfastProgram).
105ILCS125/,SchoolBreakfastandLunchProgramAct.
23Ill.Admin.CodePart305,SchoolFoodService.
CROSSREF.:4:130(FreeandReduced-PriceFoodServices),6:50(SchoolWellness)
Adopted:January10,2022
BrookwoodSD167
Notice TheSuperintendentshallberesponsibleforimplementingtheDistrict'sfreeandreduced-pricefood servicespolicyandallapplicableprograms.
IfStatefundingisavailablefortheHealthySchoolMealsforAllProgram,theBoardwillannually determineifitwillparticipateintheprogram.
EligibilityCriteriaandSelectionofChildren Astudent'seligibilityforfreeandreduced-pricefoodservicesshallbedeterminedbytheincome eligibilityguidelines,family-sizeincomestandards,setannuallybytheU.S.Dept.ofAgricultureand distributedbytheIllinoisStateBoardofEducation.Fromtimetotime,theincomeeligibilityguidelines andstandardsmaynotbenecessarywhenreimbursementsforstudents'freebreakfastsandlunches areclaimedthroughtheU.S.Depts.ofAgricultureandEducation'sCommunityEligibilityProvision (CEP).WhenclaimingtheCEP,theDistrictwillfollowitsrequirements.
Notification Atthebeginningofeachschoolyear,byletter,theDistrictshallnotifystudentsandtheir parents/guardiansof:(1)eligibilityrequirementsforfreeandreduced-pricefoodservice;(2)the applicationprocess;(3)thenameandtelephonenumberofacontactpersonfortheprogram;and(4) otherinformationrequiredbyfederallaw.TheSuperintendentshallprovidethesameinformationto: (1)informationalmedia,thelocalunemploymentoffice,andanymajorareaemployerscontemplating layoffs;and(2)theDistrict'swebsite(ifapplicable),allschoolnewsletters,orstudents'registration materials.Parents/guardiansenrollingachildintheDistrictforthefirsttime,anytimeduringtheschool year,shallreceivetheeligibilityinformation.
NondiscriminationAssurance TheDistrictshallavoidpubliclyidentifyingstudentsreceivingfreeorreduced-pricemealsandshall usemethodsforcollectingmealpaymentsthatpreventidentificationofchildrenreceivingassistance.
Appeal AfamilymayappealtheDistrict'sdecisiontodenyanapplicationforfreeandreduced-pricefood servicesortoterminatesuchservicesasoutlinedbytheU.S.Dept.ofAgriculturein7C.F.R.§245.7, DeterminingEligibilityforFreeandReduced-PriceMealsandFreeMilkinSchools.The Superintendentshallestablishahearingprocedureforadverseeligibilitydecisionsandprovideby mailacopyofthemtothefamily.TheDistrictmayalsousetheseprocedurestochallengeachild's continuedeligibilityforfreeorreduced-pricemealsormilk.
Duringanappeal,studentspreviouslyreceivingfoodservicebenefitsshallnothavetheirbenefits terminated.Studentswhoweredeniedbenefitsshallnotreceivebenefitsduringtheappeal.Thestatus ofastudent’sappealoreligibilityforfreeorreduced-pricefoodservicesshallnotrelievetheDistrictof itsobligationtoprovidehimorherwithafreemealorsnackundertheHunger-FreeStudents’Billof RightsActifheorsherequestsone,regardlessofhisorherabilitytopay.
TheSuperintendentshallkeeponfileforaperiodofthreeyearsarecordofanyappealsmadeand thehearingrecord.TheDistrictshallalsomaintainaccurateandcompleterecordsshowingthedata andmethodusedtodeterminethenumberofeligiblestudentsservedfreeandreduced-pricefood services.Theserecordsshallbemaintainedforthreeyears.
LEGALREF.: U.S.Dept.ofAgriculture,FoodandNutritionService,NationalSchoolLunchProgram,7C.F.R.Part 210.
U.S.Dept.ofAgriculture,FoodandNutritionService,DeterminingEligibilityforFreeandReducedPriceMealsandFreeMilkinSchools,7C.F.R.Part245.
105ILCS123/,Hunger-FreeStudents’BillofRightsAct
105ILCS125/,SchoolBreakfastandLunchProgramAct.
105ILCS126/,ChildhoodHungerReliefAct.
23Ill.Admin.Code§305.10etseq
Adopted:December11,2023
BrookwoodSD167
OnDistrictletterhead,website,instudenthandbook,newsletters,bulletins,and/orcalendars
Date:
To: Parents/Guardians,Students,andStaff
Re: EligibilityandMealChargeNotifications
Thefollowingnotificationisprovidedtoallhouseholdsofstudentsatthebeginningofeachschoolyear asfederallyrequirednotificationregardingeligibilityrequirementsandtheapplicationprocessforthe freeandreduced-pricefoodservicesthatarelistedinBoardpolicy4:130,FreeandReduced-Price FoodServices,and4:140,WaiverofStudentFees.Thisnotificationisalsoprovidedtohouseholds ofstudentstransferringtotheDistrictduringtheschoolyear.Formoreinformation,see www.fns.usda.gov/school-meals/unpaid-meal-charges,and/orcontacttheBuildingPrincipalor designee.
FreeandReduced-PriceFoodServicesEligibility Whentheparents/guardiansofstudentsareunabletopayfortheirchild(ren)’smealservices,meal chargeswillapplyperastudent’seligibilitycategoryandwillbeprocessedbytheDistrictaccordingly.
Astudent’seligibilityforfreeandreduced-pricefoodservicesshallbedeterminedbytheincome eligibilityguidelines,family-sizeincomestandards,setannuallybytheU.S.Dept.ofAgriculture,and distributedbytheIll.StateBoardofEducation.
MealChargesforMealsProvidedbytheDistrict TheBuildingPrincipalandDistrictstaffwillworkjointlytopreventmealchargesfromaccumulating. EveryefforttocollectallfundsduetotheDistrictwillbemadeonaregularbasisandbeforetheendof theschoolyear.ContactyourBuildingPrincipalordesigneeaboutwhetheryourchild(ren)’scharges maybecarriedoverattheendoftheschoolyear,i.e.,beyondJune30th.
UnpaidmealchargesareconsidereddelinquentdebtwhenpaymentisoverdueasdefinedbyBoard policy4:45,InsufficientFundChecksandDebtRecoveryandtheHunger-FreeStudents’Billof RightsAct(105ILCS123/).TheDistrictwillmakereasonableeffortstocollectchargesclassifiedas delinquentdebt,includingrepeatedcontactstocollecttheamountsand,whennecessary,requesting thatthestudent'sparent(s)/guardian(s)applyformealbenefitstodetermineifthestudentqualifiesfor suchbenefitsunderBoardpolicy4:130,FreeandReduced-PriceFoodServices.TheDistrictwill provideafederallyreimbursablemealorsnacktoastudentwhorequestsone,regardlessofthe student'sabilitytopayornegativeaccountbalance.
Whenastudent’sfundsarelowandwhenthereisanegativebalance,reminderswillbeprovidedto thestaff,students,andtheirparent(s)/guardian(s)atregularintervalsduringtheschoolyear.Statelaw allowstheBuildingPrincipaltocontactparents(s)/guardian(s)toattemptcollectionoftheowedmoney whentheamountowedismorethantheamountoffivelunches.Ifaparent/guardianregularlyfailsto providemealmoneyforthechild(ren)thathe/sheisresponsibleforintheDistrictanddoesnotqualify forfreemealbenefitsorrefusestoapplyforsuchbenefits,theBuildingPrincipalordesigneewill directthenextcourseofaction.ContinualfailuretoprovidemealmoneymayrequiretheDistrictto notifytheIll.Dept.ofChildrenandFamilyServices(DCFS)and/ortakelegalstepstorecoverthe unpaidmealcharges,uptoandincludingseekinganoffsetundertheStateComptrollerAct,if applicable.
HealthyHunger-FreeKidsActof2010(P.L.111-296).
7C.F.R.§245.5.
105ILCS123/,Hunger-FreeStudents’BillofRightsAct.
23Ill.Admin.CodePart305,SchoolFoodService.
DATED:December11,2023
BrookwoodSD167
4:140WaiverofStudentFees TheSuperintendentwillrecommendtotheBoardofEducationascheduleoffees,ifany,tobe chargedstudentsfortheuseoftextbooks,consumablematerials,extracurricularactivities,andother schoolstudentfees.Studentsmustalsopayfinesforthelossofordamagetoschoolbooksorother school-ownedmaterials.
Feesfortextbooksandotherinstructionalmaterials,aswellasfinesforthelossordamageofschool propertyarewaivedforstudentswhomeettheeligibilitycriteriaforawaiverasdescribedinthis policy.Inorderthatnostudentisdeniededucationalservicesoracademiccreditduetotheinabilityof parents/guardianstopaystudentfeesandfines,theSuperintendentwillrecommendtotheBoard whichadditionalfeesandfines,ifany,theDistrictwillwaiveforstudentswhomeettheeligibility criteriaforawaiver.
Notification
TheSuperintendentshallensurethatanoticeofwaiverapplicabilityisprovidedtoparents/guardians witheverybillforfeesand/orfines,andthatapplicationsforwaiversarewidelyavailableand distributedaccordingtoStatelawandIll.StateBoardofEducation(ISBE)ruleandthatprovisionsfor assistingparents/guardiansincompletingtheapplicationareavailable.
EligibilityCriteria
Astudentshallbeeligibleforafeeandfinewaiverwhen:
1. Thestudentcurrentlylivesinahouseholdthatmeetsthesameincomeguidelines,withthesame limitsbasedonhouseholdsize,thatareusedforthefederalfreemealsprogram;
2. Thestudent’sparents/guardiansareveteransoractive-dutymilitarypersonnelwithincomeator below200%ofthefederalpovertyline;or
3 Thestudentishomeless,asdefinedintheMcKinney-VentoHomelessAssistanceAct(42 U.S.C.§11434a).
TheSuperintendentordesigneewillgiveadditionalconsiderationwhenoneormoreofthefollowing factorsarepresent:
Illnessinthefamily;
Unusualexpensessuchasfire,flood,stormdamage,etc.;
Unemployment;
Emergencysituations;
Whenoneormoreoftheparents/guardiansareinvolvedinaworkstoppage.
Verification
TheSuperintendentordesigneeshallestablishaprocessfordeterminingastudent’seligibilityfora waiveroffeesandfinesinaccordancewithStatelawrequirements.
Ifastudentreceivingawaiverisfoundtobenolongereligibleduringtheschoolyear,the Superintendentordesigneeshallnotifythestudent’sparent/guardianandchargethestudenta proratedamountbaseduponthenumberofschooldaysremainingintheschoolyear.
DeterminationandAppeal Within30calendardaysafterthereceiptofawaiverrequest,theSuperintendentordesigneeshall mailanoticetotheparent/guardianwheneverawaiverrequestisdenied.Thedenialnoticeshall include:(1)thereasonforthedenial,(2)theprocessandtimelinesformakinganappeal,and(3)a
statementthattheparent/guardianmayreapplyforawaiveranytimeduringtheschoolyearif circumstanceschange.Ifthedenialisappealed,theDistrictshallfollowtheproceduresforthe resolutionofappealsasprovidedintheISBEruleonwaiveroffees.
LEGALREF.: 42U.S.C.§11434a,McKinney-VentoHomelessAssistanceAct.
105ILCS5/10-20.13,5/10-22.25,5/27-24.2,and5/28-19.2.
23Ill.Admin.Code§1.245[maycontainunenforceableprovisions].
CROSSREF.:4:130(FreeandReduced-PriceFoodServices),6:140(EducationofHomeless Children),6:220(BringYourOwnTechnology(BYOT)Program;ResponsibleUseandConduct)
Adopted:January9,2023
BrookwoodSD167
4:150FacilityManagementandBuildingPrograms TheSuperintendentshallmanagetheDistrict'sfacilitiesandgroundsaswellasfacilityconstruction andbuildingprogramsinaccordancewiththelaw,thestandardssetforthinthispolicy,andother applicableBoardofEducationpolicies.TheSuperintendentordesigneeshallfacilitate:(1) inspectionsofschoolsbytheappropriateIntermediateServiceCenterExecutiveDirectorandState FireMarshalordesignee,(2)reviewofplansandspecificationsforfutureconstructionoralterationsof aschoolifrequestedbytherelevantmunicipality,county(ifapplicable),orfireprotectiondistrict,and (3)compliancewiththe10-yearsafetysurveyprocessrequiredbytheSchoolCode.
StandardsforManagingBuildingsandGrounds AllDistrictbuildingsandgroundsshallbeadequatelymaintainedinordertoprovideanappropriate, safe,andenergyefficientphysicalenvironmentforlearningandteaching.TheSuperintendentor designeeshallprovidetheBoardwithperiodicreportsonmaintenancedataandprojected maintenanceneedsthatincludecostanalysis.PriorBoardapprovalisneededforallrenovationsor permanentalterationstobuildingsorgroundswhenthetotalcostwillexceed$17,500,includingthe costequivalentofstafftime.Thispolicyisnotintendedtodiscourageeffortstoimprovethe appearanceofbuildingsorgroundsthatareconsistentwiththedesignateduseofthosebuildingsand grounds.
StandardsforGreenCleaning ForeachDistrictschoolwith50ormorestudents,theSuperintendentordesigneeshallestablishand superviseagreencleaningprogramthatcomplieswiththeguidelinesestablishedbytheIllinoisGreen GovernmentCoordinatingCouncil.
StandardsforFacilityConstructionandBuildingPrograms Asappropriate,theBoardwillauthorizeacomprehensivestudytodeterminetheneedforfacility constructionandexpansion.Onanannualbasis,theSuperintendentordesigneeshallprovidethe Boardwithprojectedfacilityneeds,enrollmenttrends,andotherdataimpactingfacilityuse.Board approvalisneededforallnewfacilityconstructionandexpansion.
Whenmakingdecisionspertainingtodesignandconstructionofschoolfacilities,theBoardwillconfer withmembersofthestaffandcommunity,theIll.StateBoardofEducation,andeducationaland architecturalconsultants,asitdeemsappropriate.TheBoard'sfacilitygoalsareto:
1 Integratefacilitiesplanningwithotheraspectsofplanningandgoal-setting.
2. Baseeducationalspecificationsforschoolbuildingsonidentifiablestudentneeds.
3 Designbuildingsforsufficientflexibilitytopermitnewormodifiedprograms.
4 Designbuildingsformaximumpotentialforcommunityuse.
5. Meetorexceedallsafetyrequirements.
6 Meetrequirementsontheaccessibilityofschoolfacilitiestodisabledpersonsasspecifiedin Stateandfederallaw.
7 Provideforlowmaintenancecosts,energyefficiency,andminimalenvironmentalimpact.
NamingBuildingsandFacilities Recognizingthatthenameforaschoolbuilding,facility,orgroundorfieldreflectsonitspublicimage, theBoard'sprimaryconsiderationwillbetoselectanamethatenhancesthecredibilityandstatureof theschoolorfacility.Anyrequesttonameorrenameanexistingfacilityshouldbesubmittedtothe Board.Whenafacilityistobenamedorrenamed,theBoardPresidentwillappointaspecial committeetoconsidernominationsandmakearecommendation,alongwithsupportingrationale,to theBoard.TheBoardwillmakethefinalselection.TheSuperintendentordesigneemaynamearoom
ordesignatesomeareaonaschool'spropertyinhonorofanindividualorgroupthathasperformed outstandingservicetotheschoolwithoutusingtheprocessinthispolicy.
LEGALREF.: 42U.S.C.§12101etseq.,AmericanswithDisabilitiesAct;28C.F.R.Parts35and36.
20ILCS3130/,GreenBuildingsAct.
105ILCS5/2-3.12,5/10-20.49,5/10-22.36,,5/10-20.63and5/17-2.11.
105ILCS140/,GreenCleaningSchoolsAct.
105ILCS230/,SchoolConstructionLaw.
410ILCS25/,EnvironmentalBarriersAct.
410ILCS35/25,EquitableRestroomsAct.
820ILCS130/,PrevailingWageAct.
23Ill.Admin.CodePart151,SchoolConstructionProgram;Part180,Health/LifeSafetyCodefor PublicSchools;andPart2800,GreenCleaningforElementaryandSecondarySchools.
71Ill.Admin.CodePart400,Ill.AccessibilityCode.
CROSSREF.:2:150(Committees),2:170(ProcurementofArchitectural,Engineering,andLand SurveyingServices),4:60(PurchasesandContracts),8:70(AccommodatingIndividualswith Disabilities)
Adopted:December16,2024
BrookwoodSD167
4:160EnvironmentalQualityofBuildingsandGrounds TheSuperintendentshalltakeallreasonablemeasurestoprotect:(1)thesafetyofDistrictpersonnel, students,andvisitorsonDistrictpremisesfromrisksassociatedwithhazardousmaterialsand(2)the environmentalqualityoftheDistrict'sbuildingsandgrounds.
Pesticides Pesticideswillnotbeappliedonthepavedsurfaces,playgrounds,orplayingfieldsofanyschool servinggradesK-8duringaschooldayorpartialschooldaywhenstudentsareinattendancefor instructionalpurposes.Additionally,theapplicationofanyrestrictedusepesticidesisprohibitedonor within500feetofschoolpropertyduringnormalschoolhours.BeforepesticidesareusedonDistrict premises,theSuperintendentordesigneeshallnotifyemployeesandparents/guardiansofstudents asrequiredbytheStructuralPestControlAct,225ILCS235/,andtheLawnCareProducts ApplicationandNoticeAct,415ILCS65/.
CoalTarSealant
Beforecoaltar-basedsealantproductsorhighpolycyclicaromatichydrocarbonsealantproductsare usedonDistrictpremises,theSuperintendentordesigneeshallnotifyemployeesand parents/guardiansofstudentsinwritingorbytelephoneasrequiredbytheCoalTarSealant DisclosureAct.
LEGALREF.: 105ILCS5/10-20.17a;5/10-20.48.
29C.F.R.§1910.1030,OccupationalExposuretoBloodbornePathogens,asadoptedbytheIllinois DepartmentofLabor,56Ill.Admin.Code§350.700(b).
29C.F.R.§1910.1200,OccupationalSafetyandHealthAdministrationHazardCommunication Standards,asadoptedby820ILCS255/1.5,ToxicSubstancesDisclosuretoEmployeesAct.
20ILCS3130/,GreenBuildingsAct.
105ILCS135/,ToxicArtSuppliesinSchoolsAct.
105ILCS140/,GreenCleaningSchoolAct.
105ILCS160/,PesticideApplicationatSchoolsAct.
225ILCS235/,StructuralPestControlAct.
415ILCS60/14,IllinoisPesticideAct.
415ILCS65/,LawnCareProductsApplicationandNoticeAct.
410ILCS170/,CoalTarSealantDisclosureAct.
820ILCS255/,ToxicSubstancesDisclosuretoEmployeesAct.(inoperative)
23Ill.Admin.Code§1.330.
CROSSREF.:4:150(FacilityManagementandBuildingPrograms),4:170(Safety)
Adopted:December11,2023
Childsexualabuseandgroomingbehaviorsharmstudents,theirparents/guardians,theDistrict’s environment,itsschoolcommunities,andthecommunityatlarge,whilediminishingastudent’sability tolearn.TheBoardhasaresponsibilityandobligationtoincreaseawarenessandknowledgeof:(1) issuesregardingchildsexualabuse,(2)likelywarningsignsthatachildmaybeavictimofsexual abuse,(3)groomingbehaviorsrelatedtochildsexualabuseandgrooming,(4)howtoreportchild sexualabuse,(5)appropriaterelationshipsbetweenDistrictemployeesandstudentsbasedupon Statelaw,and(6)howtopreventchildsexualabuse.
ToaddresstheBoard’sobligationtoincreaseawarenessandknowledgeoftheseissues,prevent sexualabuseofchildren,anddefineprohibitedgroomingbehaviors,theSuperintendentordesignee shallimplementanAwarenessandPreventionofSexualAbuseandGroomingBehaviorsProgram. TheProgramwill:
1. Educatestudentswith:
a. Anage-appropriateandevidence-informedhealthandsafetyeducationcurriculumthat includesmethodsforhowtoreportchildsexualabuseandgroomingbehaviorsto authorities,throughpolicy6:60,CurriculumContent;
b. Informationinpolicy7:250,StudentSupportServices,about:(i)Districtcounseling options,assistance,andinterventionforstudentswhoarevictimsoforaffectedbysexual abuse,and(ii)community-basedChildren’sAdvocacyCentersandsexualassaultcrisis centersandhowtoaccessthoseservingtheDistrict.
2. TrainDistrictemployeesaboutchildsexualabuseandgroomingbehaviorsbyJanuary31of eachschoolyearwithmaterialsthatinclude:
a. Adefinitionofprohibitedgroomingbehaviorsandemployee-studentboundaryviolations pursuanttopolicy5:120,EmployeeEthics;CodeofProfessionalConduct;andConflict ofInterest;
b. Evidence-informedcontentonpreventing,recognizing,reporting,andrespondingtochild sexualabuse,groomingbehaviors,andemployee-studentboundaryviolationspursuantto policies2:260,UniformGrievanceProcedure;2:265,TitleIXGrievanceProcedure; 5:90,AbusedandNeglectedChildReporting;5:100,StaffDevelopmentProgram;and 5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest;and
c Howtoreportchildsexualabuse,groomingbehaviors,and/oremployee-studentboundary violationspursuanttopolicies2:260,UniformGrievanceProcedure;2:265,TitleIX GrievanceProcedure;and5:90,AbusedandNeglectedChildReporting.
3 Provideinformationtoparents/guardiansinstudenthandbooksaboutthewarningsignsofchild sexualabuse,groomingbehaviors,andemployee-studentboundaryviolationswithevidenceinformededucationalinformationthatalsoincludes:
a Assistance,referral,orresourceinformation,includinghowtorecognizegrooming behaviors,appropriaterelationshipsbetweenDistrictemployeesandstudentsbased uponpolicy5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictof Interest,andhowtopreventchildsexualabusefromhappening;
b Methodsforhowtoreportchildsexualabuse,groomingbehaviors,and/oremployeestudentboundaryviolationstoauthorities;and
c Availablecounselingandresourcesforchildrenwhoareaffectedbysexualabuse, includingbothemotionalandeducationalsupportforstudentsaffectedbysexualabuse,so thatthestudentcancontinuetosucceedinschoolpursuanttopolicy7:250,Student SupportServices.
4 Provideparents/guardiansofstudentsinanyofgradesKthrough8withnotlessthanfivedays’ writtennoticebeforecommencinganyclassorcourseprovidinginstructioninrecognizingand
avoidingsexualabuse,aswellastheopportunitytoobjectinwriting.
LEGALREF.: 105ILCS5/10-23.13,5/22-85.5,5/27-9.1a,and5/27-13.2.
105ILCS110/3,CriticalHealthProblemsandComprehensiveHealthEducationAct.
325ILCS5/,AbusedandNeglectedChildReportingAct.
720ILCS5/11-25,CriminalCodeof2012.
CROSSREF.: 2:260(UniformGrievanceProcedure),2:265(TitleIXGrievanceProcedure),4:175 (ConvictedChildSexOffender;Screening;Notifications),5:90(AbusedandNeglectedChild Reporting),5:100(StaffDevelopmentProgram),5:120(EmployeeEthics;CodeofProfessional Conduct;andConflictofInterest),6:60(CurriculumContent),7:20(HarassmentofStudents Prohibited),7:250(StudentSupportServices)
Adopted:January9,2023
BrookwoodSD167
4:170Safety SafetyandSecurity AllDistrictoperations,includingtheeducationprogram,shallbeconductedinamannerthatwill promotethesafetyandsecurityofeveryoneonDistrictpropertyorataDistrictevent.The Superintendentordesigneeshalldevelop,implement,andmaintainacomprehensivesafetyand securityplanthatincludes,withoutlimitation:
1 Anemergencyoperationsandcrisisresponseplan(s)addressingprevention,preparation, response,andrecoveryforeachschool;
2. Provisionsforacoordinatedeffortwithlocallawenforcementandfireofficials,emergency medicalservicespersonnel,andtheBoardAttorney;
3 Aschoolsafetydrillplan;
4 Instructioninsafebusridingpractices;and
5. Aclear,rapid,factual,andcoordinatedsystemofinternalandexternalcommunication.
Intheeventofanemergencythatthreatensthesafetyofanypersonorproperty,studentsandstaffare encouragedtofollowthebestpracticesdiscussedfortheirbuildingregardingtheuseofanyavailable cellulartelephones.
SchoolSafetyDrillPlan Duringeveryacademicyear,eachschoolbuildingthathousesschoolchildrenshallconduct,ata minimum,eachofthefollowinginaccordancewiththeSchoolSafetyDrillAct(105ILCS128/):
1 Threeschoolevacuationdrillstoaddressandpreparestudentsandschoolpersonnelforfire incidents.Oneofthesethreedrillsshallrequiretheparticipationofthelocalfiredepartmentor district.
2. Onebusevacuationdrill.
3. Onesevereweatherandshelter-in-placedrilltoaddressandpreparestudentsandschool personnelforpossibletornadoincidents.
4 Onelawenforcementlockdowndrilltoaddressaschoolshootingincidentandtoevaluatethe preparednessofschoolpersonnelandstudents.Thisdrillshalloccurnolaterthan90daysafter thefirstdayofschoolofeachyear,andshallrequiretheparticipationofallschoolpersonneland studentspresentatschoolatthetimeofthedrill,exceptforthoseexemptedbyadministrators, schoolsupportpersonnel,oraparent/guardian.
AnnualReview TheBoardoritsdesigneewillannuallyrevieweachschoolbuilding’semergencyoperationsandcrisis responseplan(s),protocols,andprocedures,aswellaseachbuilding’scompliancewiththeschool safetydrillplan.ThisannualreviewshallbeinaccordancewiththeSchoolSafetyDrillAct(105ILCS 128/)andtheJointRulesoftheOfficeoftheStateFireMarshalandtheIll.StateBoardofEducation (ISBE).
AutomatedExternalDefibrillator(AED) Atleastoneautomatedexternaldefibrillator(AED)shallbepresentineachDistrictattendancecenter duringtheschooldayandduringanyDistrict-sponsoredextracurricularactivityonschoolgrounds.In addition,theSuperintendentordesigneeshallimplementawrittenplanforrespondingtomedical emergenciesattheDistrict’sphysicalfitnessfacilitiesinaccordancewiththeFitnessFacilityMedical EmergencyPreparednessActandshallfileacopyoftheplanwiththeIll.Dept.ofPublicHealth (IDPH).TheplanshallprovideforatleastoneAEDtobeavailableateveryphysicalfitnessfacilityon
thepremisesaccordingtoStatelawrequirements.
TheDistrictshallhaveanAEDonsiteaswellasatrainedAEDuser:(1)onstaffduringstaffed businesshours;and(2)availableduringactivitiesoreventssponsoredandconductedorsupervised bytheDistrict.TheSuperintendentordesigneeshallensurethateveryAEDontheDistrict’spremises isproperlytestedandmaintainedinaccordancewithrulesdevelopedbytheIDPH.Thispolicydoes notcreateanobligationtouseanAED.
CarbonMonoxideAlarms TheSuperintendentordesigneeshallimplementaplanwiththeDistrict’slocalfireofficialsto:
1 Determinewhichschoolbuildingstoequipwithapprovedcarbonmonoxidealarmsorcarbon monoxidedetectors,
2 Locatetherequiredcarbonmonoxidealarmsorcarbonmonoxidedetectorswithin20feetofa carbonmonoxideemittingdevice,and
3 Incorporatecarbonmonoxidealarmordetectoractivationproceduresintoeachschoolbuilding thatrequiresacarbonmonoxidealarmordetector.TheSuperintendentordesigneeshallensure eachschoolbuildingannuallyreviewstheseprocedures.
SoccerGoalSafety TheSuperintendentordesigneeshallimplementtheMovableSoccerGoalSafetyActinaccordance withtheguidancepublishedbytheIDPH.ImplementationoftheActshallbedirectedtowardimproving thesafetyofmovablesoccergoalsbyrequiringthattheybeproperlyanchored.
UnsafeSchoolChoiceOption TheunsafeschoolchoiceoptionprovidedinStatelawpermitsstudentstotransfertoanotherschool withintheDistrictincertainsituations.ThistransferoptionisunavailableinthisDistrictbecauseeach gradeisinonlyoneattendancecenter.Astudent,whowouldotherwisehavequalifiedforthechoice option,orsuchastudent’sparent/guardian,mayrequestspecialaccommodationsfromthe Superintendentordesignee.
LeadTestinginWater TheSuperintendentordesigneeshallimplementtestingforleadineachsourceofdrinkingwaterin schoolbuildingsinaccordancewiththeIll.PlumbingLicenseLawandguidancepublishedbythe IDPH.TheSuperintendentordesigneeshallnotifyparent(s)/guardian(s)aboutthesamplingresults fromtheirchildren’srespectiveschoolbuildings.
EmergencyClosing TheSuperintendentisauthorizedtocloseschool(s)intheeventofhazardousweatherorother emergencythatthreatensthesafetyofstudents,staffmembers,orschoolproperty.
LEGALREF.: 105ILCS5/10-20.2,5/10-20.57,5/18-12,and5/18-12.5.
105ILCS128/,SchoolSafetyDrillAct;29Ill.Admin.CodePart1500.
210ILCS74/,PhysicalFitnessFacilityMedicalEmergencyPreparednessAct.
225ILCS320/35.5,Ill.PlumbingLicenseLaw.
CROSSREF.:4:110(Transportation),4:175(ConvictedChildSexOffender;Screening;
Notifications),4:180(PandemicPreparedness;Management;andRecovery),4:190(TargetedSchool ViolencePreventionProgram),5:30(HiringProcessandCriteria),8:30(VisitorstoandConducton SchoolProperty),8:100(RelationswithOtherOrganizationsandAgencies)
Adopted:December16,2024
BrookwoodSD167
4:172Accidents Allaccidentshappeningonschoolpropertyorduringschoolactivitiesshouldbereportedtothe buildingprincipalorhis/herdesigneeassoonaspossible.TheSuperintendentshalldeveloprules whichwillhelpreducethechanceforaccidents.TheSuperintendentshalldevelopproceduresfor caringforachildwhohassufferedanaccident,rangingfromthoserequiringsimplecleansingtothose forwhichprofessionalassistanceisrequired.Forallbutminoraccidents,thestudent's parent/guardianshallbecontactedassoonaspossible.
ADOPTED:March18,2013
BrookwoodSD167
4:175ConvictedChildSexOffender;Screening;Notifications PersonsProhibitedonSchoolPropertywithoutPriorPermission Statelawprohibitsachildsexoffenderfrombeingpresentonschoolpropertyorloiteringwithin500 feetofschoolpropertywhenpersonsundertheageof18arepresent,unlesstheoffendermeets eitherofthefollowingtwoexceptions:
1. Theoffenderisaparent/guardianofastudentattendingtheschoolandhasnotifiedtheBuilding Principalofhisorherpresenceattheschoolforthepurposeof:(i)attendingaconferencewith schoolpersonneltodiscusstheprogressofhisorherchildacademicallyorsocially,(ii) participatinginchildreviewconferencesinwhichevaluationandplacementdecisionsmaybe madewithrespecttohisorherchildregardingspecialeducationservices,or(iii)attending conferencestodiscussotherstudentissuesconcerninghisorherchildsuchasretentionand promotion;or
2 TheoffenderreceivedpermissiontobepresentfromtheBoardofEducation,Superintendent,or Superintendent'sdesignee.Ifpermissionisgranted,theSuperintendentorBoardPresident shallprovidethedetailsoftheoffender'supcomingvisittotheBuildingPrincipal.
Inallcases,theSuperintendentordesigneeshallsuperviseachildsexoffenderwhenevertheoffender isinachild'svicinity.Ifastudentisasexoffender,theSuperintendentordesigneeshalldevelop guidelinesformanaginghisorherpresenceinschool.
Screening TheSuperintendentordesigneeshallperformfingerprint-basedcriminalhistoryrecordsinformation checksand/orscreeningsrequiredbyStatelaworBoardpolicyforemployees;studentteachers; studentsdoingfieldorclinicalexperienceotherthanstudentteaching;contractors'employeeswho havedirect,dailycontactwithoneormorechildren;andresourcepersonsandvolunteers.TheBoard PresidentshallensurethatthesechecksarecompletedfortheSuperintendent.Heorsheshalltake appropriateactionbasedontheresultofanycriminalbackgroundcheckand/orscreen.
NotificationtoParents/Guardians TheSuperintendentshalldevelopproceduresforthedistributionanduseofinformationfromlaw enforcementofficialsundertheSexOffenderCommunityNotificationLawandtheMurdererand ViolentOffenderAgainstYouthCommunityNotificationLaw.TheSuperintendentordesigneeshall serveastheDistrictcontactpersonforpurposesoftheselaws.TheSuperintendentandBuilding Principalshallmanageaprocessforschoolstonotifytheparents/guardiansduringschoolregistration thatinformationaboutsexoffendersisavailabletothepublicasprovidedintheSexOffender CommunityNotificationLaw.Thisnotificationmustoccurduringschoolregistrationandatothertimes astheSuperintendentorBuildingPrincipaldeterminesadvisable.
LEGALREF.: 20U.S.C.§7926,ElementaryandSecondaryEducationAct.
20ILCS2635/,UniformConvictionInformationAct.
720ILCS5/11-9.3,CriminalCodeof2012.
730ILCS152/,SexOffenderCommunityNotificationLaw.
730ILCS154/75-105,MurdererandViolentOffenderAgainstYouthCommunityNotificationLaw.
CROSSREF.:2:110(Qualifications,Term,andDutiesofBoardOfficers),3:40(Superintendent),3:50 (AdministrativePersonnelOtherThantheSuperintendent),3:60(AdministrativeResponsibilityofthe
BuildingPrincipal),4:165(AwarenessandPreventionofChildSexualAbuseandGrooming Behaviors),5:30(HiringProcessandCriteria),5:260(StudentTeachers),6:250(Community ResourcePersonsandVolunteers),8:30(VisitorstoandConductonSchoolProperty),8:100 (RelationswithOtherOrganizationsandAgencies)
Adopted:January10,2022
BrookwoodSD167
4:180PandemicPreparedness; Management;andRecovery TheSchoolBoardrecognizesthattheDistrictwillplayanessentialrolealongwiththelocalhealth departmentandemergencymanagementagenciesinprotectingthepublic’shealthandsafetyduring apandemic.
Apandemicisaglobaloutbreakofdisease.Pandemicshappenwhenanewvirusemergestoinfect individualsand,becausethereislittletonopre-existingimmunityagainstthenewvirus,itspreads sustainably.
TopreparetheSchoolDistrictcommunityforapandemic,theSuperintendentordesigneeshall:(1) learnandunderstandhowtherolesthatthefederal,State,andlocalgovernmentfunction;(2)forma pandemicplanningteamconsistingofappropriateDistrictpersonnelandcommunitymembersto identifyprioritiesandoverseethedevelopmentandimplementationofacomprehensivepandemic schoolactionplan;and(3)buildawarenessofthefinalplanamongstaff,students,andcommunity.
EmergencySchoolClosing Inthecaseofapandemic,theGovernormaydeclareadisasterduetoapublichealthemergencythat mayaffectanydecisionforanemergencyschoolclosing.Decisionsforanemergencyschoolclosing willbemadebytheSuperintendentinconsultationwithand,ifnecessary,atthedirectionofthe Governor,Ill.Dept.ofPublicHealth,District’slocalhealthdepartment,emergencymanagement agencies,and/orIntermediateServiceCenter.
Duringanemergencyschoolclosing,theBoardPresidentandtheSuperintendentmay,totheextent theemergencysituationallows,examineexistingBoardpoliciespursuanttoPolicy2:240,Board PolicyDevelopment,andrecommendtotheBoardforconsiderationanyneededamendmentsor suspensionstoaddressmandatesthattheDistrictmaynotbeabletoaccomplishorimplementdueto apandemic.
BoardMeetingProcedure;NoPhysical PresenceofQuorumandParticipationbyAudioorVideo
AdisasterdeclarationrelatedtoapublichealthemergencymayaffecttheBoard’sabilitytomeetin personandgenerateaquorumofmemberswhoarephysicallypresentatthelocationofameeting. Policy2:220,SchoolBoardMeetingProcedure,governsBoardmeetingsbyvideooraudio conferencewithoutthephysicalpresenceofaquorum.
PaymentofEmployeeSalariesDuringEmergencySchoolClosures TheSuperintendentshallconsultwiththeBoardtodeterminetheextenttowhichcontinuedpaymentof salariesandbenefitswillbemadetotheDistrict’semployees,pursuanttoBoardpolicies3:40, Superintendent,3:50,AdministrativePersonnelOtherThantheSuperintendent,5:35,Compliance withtheFairLaborStandardsAct,5:200,TermsandConditionsofEmploymentandDismissal,and 5:270,EmploymentAt-Will,Compensation,andAssignment,andconsistentwith:(1)applicable laws,regulations,federalorStateorlocalemergencydeclarations,executiveorders,andagency directives;(2)collectivebargainingagreementsandanybargainingobligations;and(3)thetermsof anygrantunderwhichanemployeeisbeingpaid.
SuspensionofIn-PersonInstruction;Remoteand/orBlendedRemoteLearningDayPlan(s) WhentheGovernordeclaresadisasterduetoapublichealthemergencypursuantto20ILCS3305/7, andtheStateSuperintendentofEducationdeclaresarequirementfortheDistricttouseRemote LearningDaysorBlendedRemoteLearningDays,theSuperintendentshallapproveandpresentto theBoardforadoptionaRemoteand/orBlendedRemoteLearningDayPlan(Plan)that:
1 RecommendstotheBoardforconsiderationanysuspensionsoramendmentstocurriculum-
relatedpoliciestoreduceanyBoard-requiredgraduationorotherinstructionalrequirementsin excessofminimumcurricularrequirementsspecifiedinSchoolCodethattheDistrictmaynotbe abletoprovideduetothepandemic;
2. Implementstherequirementsof105ILCS5/10-30;and
3 Ensuresaplanforperiodicreviewofand/oramendmentstothePlanwhenneededand/or requiredbystatute,regulation,orStateguidance.
LEGALREF.: 105ILCS5/10-16.7,5/10-20.5,5/10-20.56,and5/10-30.
5ILCS120/2.01and120/7(e),OpenMeetingsAct.
20ILCS2305/2(b),Ill.Dept.ofPublicHealthAct(Part1).
20ILCS3305/,Ill.EmergencyManagementAgencyAct.
115ILCS5/,Ill.EducationalLaborRelationsAct.
CROSSREF.: 1:20(DistrictOrganization,Operations,andCooperativeAgreements),2:20 (PowersandDutiesoftheSchoolBoard;Indemnification),2:220(SchoolBoardMeetingProcedure), 2:240(BoardPolicyDevelopment),3:40(Superintendent),3:50(AdministrativePersonnelOtherThan theSuperintendent),3:70(SuccessionofAuthority),4:170(Safety),5:35(CompliancewiththeFair LaborStandardsAct),5:200(TermsandConditionsofEmploymentandDismissal),5:270 (EmploymentAt-Will,Compensation,andAssignment),6:20(SchoolYearCalendarandDay),6:60 (CurriculumContent),6:300(GraduationRequirements),7:90(ReleaseDuringSchoolHours),8:100 (RelationswithOtherOrganizationsandAgencies)
Adopted:August10,2020
SD167
Brookwood
4:190TargetedSchoolViolencePreventionProgram ThreatsandactsoftargetedschoolviolenceharmtheDistrict’senvironmentandschoolcommunity, diminishingstudents’abilitytolearnandaschool’sabilitytoeducate.Providingstudentsandstaffwith accesstoasafeandsecureDistrictenvironmentisanimportantBoardgoal.Whileitisnotpossible fortheDistricttocompletelyeliminatethreatsinitsenvironment,aTargetedSchoolViolence PreventionProgram(Program)usingthecollectiveeffortsoflocalschoolofficials,staff,students, families,andthecommunityhelpstheDistrictreducetheseriskstoitsenvironment.
TheSuperintendentordesigneeshalldevelopandimplementtheProgram.TheProgramoversees themaintenanceofaDistrictenvironmentthatisconducivetolearningandworkingbyidentifying, assessing,classifying,respondingto,andmanagingthreatsandactsoftargetedschoolviolence.The ProgramshallbepartoftheDistrict’sComprehensiveSafetyandSecurityPlan,requiredbyBoard policy4:170,Safety,andshall:
1. EstablishaDistrict-levelSchoolViolencePreventionTeamto:(a)developaDistrict-level TargetedSchoolViolencePreventionPlan,and(b)overseetheDistrict’sBuilding-levelThreat AssessmentTeam(s).
2 EstablishBuilding-levelThreatAssessmentTeam(s)toassessandintervenewithindividuals whosebehaviormayposeathreattosafety.Thisteammayserveoneormoreschools.
3 RequireallDistrictstaff,volunteers,andcontractorstoreportanyexpressedthreatsorbehaviors thatmayrepresentathreattothecommunity,school,orself.
4. Encourageparents/guardiansandstudentstoreportanyexpressedthreatsorbehaviorsthat mayrepresentathreattothecommunity,school,orself.
5 ComplywithStateandfederallawandalignwithBoardpolicies.
TheLocalGovernmentalandGovernmentalEmployeesTortImmunityActprotectstheDistrictfrom liability.TheProgramdoesnot:(1)replacethecareofaphysicianlicensedtopracticemedicineinall ofitsbranchesoralicensedmedicalpractitionerorprofessionaltrainedinviolenceprevention, assessmentsandcounselingservices,(2)extendbeyondavailableresourceswithintheDistrict,(3) extendbeyondtheschooldayand/orschool-sponsoredevents,or(4)guaranteeorensurethesafety ofstudents,Districtstaff,orvisitors.
LEGALREF.: 105ILCS5/10-20.14,5/10-21.7,5/10-27.1A,5/10-27.1B,5/24-24,and5/27-23.7.
105ILCS128/,SchoolSafetyDrillAct.
745ILCS10/,LocalGovernmentalandGovernmentalEmployeesTortImmunityAct.
29Ill.Admin.CodePart1500.
CROSSREF.: 2:240(BoardPolicyDevelopment),4:170(Safety),5:90(AbusedandNeglected ChildReporting),5:100(StaffDevelopmentProgram),5:230(MaintainingStudentDiscipline),6:65 (StudentSocialandEmotionalDevelopment),6:270(GuidanceandCounselingProgram),7:140 (SearchandSeizure),7:150(AgencyandPoliceInterviews),7:180(PreventionofandResponseto Bullying,Intimidation,andHarassment),7:185(TeenDatingViolenceProhibited),7:190(Student Behavior),7:250(StudentSupportServices),7:290(SuicideandDepressionAwarenessand Prevention),7:340(StudentRecords),8:30(VisitorstoandConductonSchoolProperty),8:100 (RelationswithOtherOrganizationsandAgencies)
Adopted:May13,2024
BrookwoodSD167
BrookwoodSD167
5:10EqualEmploymentOpportunityandMinorityRecruitment TheSchoolDistrictshallprovideequalemploymentopportunitiestoallpersonsregardlessoftheir race;color;creed;religion;nationalorigin;sex;sexualorientation;age;ancestry;maritalstatus;arrest record;militarystatus;orderofprotectionstatus;unfavorablemilitarydischarge;citizenshipstatus providedtheindividualisauthorizedtoworkintheUnitedStates;workauthorizationstatus;useof lawfulproductswhilenotatwork;beingavictimofdomesticviolence,sexualviolence,gender violence,oranyothercrimeofviolence;geneticinformation;physicalormentalhandicapordisability, ifotherwiseabletoperformtheessentialfunctionsofthejobwithreasonableaccommodation; pregnancy,childbirth,orrelatedmedicalconditions; reproductivehealthdecisions;credithistory, unlessasatisfactorycredithistoryisanestablishedbonafideoccupationalrequirementofaparticular position;convictionrecord,unlessauthorizedbylaw;familyresponsibilities;orotherlegallyprotected categories.Noonewillbepenalizedsolelyforhisorherstatusasaregisteredqualifyingpatientora registereddesignatedcaregiverforpurposesoftheCompassionateUseofMedicalCannabis ProgramAct,410ILCS130/.
Personswhobelievetheyhavenotreceivedequalemploymentopportunitiesshouldreporttheir claimstotheNondiscriminationCoordinatorand/oraComplaintManagerunderBoardpolicy2:260, UniformGrievanceProcedure,orinthecaseofdenialofequalemploymentopportunitiesonthe basisofrace,color,ornationalorigin,Boardpolicy2:270,DiscriminationandHarassmentonthe BasisofRace,Color,andNationalOriginProhibited.Theseindividualsarelistedbelow.No employeeorapplicantwillbediscriminatedorretaliatedagainstbecauseheorshe:(1)requested, attemptedtorequest,used,orattemptedtouseareasonableaccommodationasallowedbythe IllinoisHumanRightsAct,or(2)initiatedacomplaint,wasawitness,suppliedinformation,or otherwiseparticipatedinaninvestigationorproceedinginvolvinganallegedviolationofthispolicyor Stateorfederallaws,rulesorregulations,providedtheemployeeorapplicantdidnotmakea knowinglyfalseaccusationnorprovideknowinglyfalseinformation.
AdministrativeImplementation TheSuperintendentshallappointaNondiscriminationCoordinatorforpersonnelwhoshallbe responsibleforcoordinatingtheDistrict'snondiscriminationefforts.TheNondiscrimination CoordinatormaybetheSuperintendentoraComplaintManagerunderBoardpolicy2:260,Uniform GrievanceProcedure.TheNondiscriminationCoordinatoralsoservesastheDistrict’sTitleIX Coordinator.
TheSuperintendentshallinsertintothispolicythenames,officeaddresses,emailaddresses,and telephonenumbersoftheDistrict'scurrentNondiscriminationCoordinatorandComplaintManagers.
NondiscriminationCoordinator:
KathleenHatczel,CurriculumDirector
201GlenwoodDyerRd.,Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
ComplaintManagers:
KathleenHatczel,CurriculumDirector
LynnPerry,DirectorofStudentSupport Services/SpecialEd.
khatczel@brookwood167.org
708-758-5190
lynn.perry@brookwood167.org
708-758-5190
TheSuperintendentshallalsousereasonablemeasurestoinformstaffmembersandapplicantsthat theDistrictisanequalopportunityemployer,suchas,bypostingrequirednoticesandincludingthis policyintheappropriatehandbooks.
MinorityRecruitment TheDistrictwillattempttorecruitandhireminorityemployees.Theimplementationofthispolicymay includeadvertisingopeningsinminoritypublications,participatinginminorityjobfairs,andrecruiting atcollegesanduniversitieswithsignificantminorityenrollments.Thispolicy,however,doesnotrequire orpermittheDistricttogivepreferentialtreatmentorspecialrightsbasedonaprotectedstatus withoutevidenceofpastdiscrimination.
LEGALREF.: 8U.S.C.§1324aetseq.,ImmigrationReformandControlAct.
20U.S.C.§1681etseq.,TitleIXoftheEducationAmendmentsof1972;34C.F.R.Part106.
29U.S.C.§206(d),EqualPayAct.
29U.S.C.§218d,FairLaborStandardsAct.
29U.S.C.§621etseq.,AgeDiscriminationinEmploymentAct.
29U.S.C.§701etseq.,RehabilitationActof1973.
38U.S.C.§4301etseq.,UniformedServicesEmploymentandReemploymentRightsAct(1994).
42U.S.C.§1981etseq.,CivilRightsActof1991.
42U.S.C.§2000detseq.,TitleVIoftheCivilRightsActof1964;34C.F.R.Part100.
42U.S.C.§2000eetseq.,TitleVIIoftheCivilRightsActof1964;29C.F.R.Part1601.
42U.S.C.§2000ffetseq.,GeneticInformationNondiscriminationActof2008.
42U.S.C.§2000ggetseq.,PregnantWorkersFairnessAct;29C.F.R.Part1636.
42U.S.C.§2000e(k),PregnancyDiscriminationAct.
42U.S.C.§12111etseq.,AmericanswithDisabilitiesAct,TitleI.
Ill.Constitution,Art.I,§§17,18,and19.
105ILCS5/10-20.7,5/10-20.7a,5/10-21.1,5/10-22.4,5/10-23.5,5/22-19,5/24-4,5/24-4.1,and5/247.
410ILCS130/40,CompassionateUseofMedicalCannabisProgramAct.
410ILCS513/25,GeneticInformationPrivacyAct.
740ILCS174/,Ill.WhistleblowerAct.
775ILCS5/1-103,5/2-101,5/2-102,5/2-103,5/2-103.1,5/2-104(D)and5/6-101,Ill.HumanRights Act.
775ILCS35/,ReligiousFreedomRestorationAct.
820ILCS55/10,RighttoPrivacyintheWorkplaceAct.
820ILCS70/,EmployeeCreditPrivacyAct.
820ILCS75/,JobOpportunitiesforQualifiedApplicantsAct.
820ILCS112/,Ill.EqualPayActof2003.
820ILCS180/30,Victims’EconomicSecurityandSafetyAct.
820ILCS260/,NursingMothersintheWorkplaceAct.
CROSSREF.:2:260(UniformGrievanceProcedure),2:265(TitleIXGrievanceProcedure),2:270 (DiscriminationandHarassmentontheBasisofRace,Color,andNationalOriginProhibited),5:20 (WorkplaceHarassmentProhibited),5:30(HiringProcessandCriteria,5:40(Communicableand ChronicInfectiousDisease),5:50(Drug-andAlcohol-FreeWorkplace;E-Cigarette,Tobacco,and CannabisProhibition),5:70(ReligiousHolidays),5:180(TemporaryIllnessorTemporaryIncapacity), 5:200(TermsandConditionsofEmploymentandDismissal),5:250(LeavesofAbsence),5:270 (EmploymentAt-Will,Compensation,andAssignment),5:300(SchedulesandEmploymentYear), 5:330(SickDays,Vacation,Holidays,andLeaves),7:10(EqualEducationalOpportunities),7:180 (PreventionofandResponsetoBullying,Intimidation,andHarassment),8:70(Accommodating IndividualswithDisabilities)
Adopted:December16,2024
BrookwoodSD167
5:20WorkplaceHarassmentProhibited TheSchoolDistrictexpectstheworkplaceenvironmenttobeproductive,respectful,andfreeof unlawfuldiscrimination,includingharassment.Districtemployeesshallnotengageinharassmentor abusiveconductonthebasisofanindividual’sactualorperceivedrace,color,religion,nationalorigin, ancestry,sex,sexualorientation,age,citizenshipstatus,workauthorizationstatus,disability, pregnancy,maritalstatus,familyresponsibilities,reproductivehealthdecisions,orderofprotection status,militarystatus,orunfavorabledischargefrommilitaryservice,norshalltheyengagein harassmentorabusiveconductonthebasisofanindividual’sotherprotectedstatusidentifiedin Boardpolicy5:10,EqualEmploymentOpportunityandMinorityRecruitment.Harassmentof students,including,butnotlimitedto,sexualharassment,isprohibitedbyBoardpolicies2:260, UniformGrievanceProcedure;2:265,TitleIXGrievanceProcedure;2:270,Discriminationand HarassmentontheBasisofRace,Color,andNationalOriginProhibited;7:20,Harassmentof StudentsProhibited;7:180,PreventionofandResponsetoBullying,Intimidation,andHarassment; and7:185,TeenDatingViolenceProhibited
TheDistrictwilltakeremedialandcorrectiveactiontoaddressunlawfulworkplaceharassment, includingsexualdiscrimination.
SexualDiscriminationProhibited TheDistrictshallprovideaworkplaceenvironmentfreeofverbal,physical,orotherconductor communicationsconstitutingharassmentonthebasisofsexasdefinedandotherwiseprohibitedby Stateandfederallaw.TheDistrictprovidesannualsexualdiscriminationpreventiontrainingin accordancewithFederalandStatelaw.
SexdiscriminationasdefinedinTitleIX(TitleIXSexDiscrimination)isprohibited.ADistrict employeeviolatesthisprohibitionwheneverthatpersonengagesinconductonthebasisofsexthat causesanotherpersontobeexcludedfromparticipationin,bedeniedthebenefitsof,orotherwisebe subjectedtodiscriminationunderanyeducationprogramoractivityoperatedbytheDistrict.TitleIX SexDiscriminationincludesdiscriminationonthebasisofsexstereotypes,sexcharacteristics, pregnancyorrelatedconditions,sexualorientation,and/orgenderidentity.
Sex-basedharassmentisaformofTitleIXSexDiscrimination.Sex-basedharassmentoccurs wheneverapersonengagesinconductonthebasisofsexthatsatisfiesoneormoreofthefollowing:
1. ADistrictemployee,agent,orotherpersonauthorizedbytheDistricttoprovideanaid,benefit, orserviceundertheDistrict'seducationprogramoractivityexplicitlyorimpliedlyconditionsthe provisionofanaid,benefit,orserviceonaperson'sparticipationinunwelcomesexualconduct; or
2. Unwelcomesex-basedconductthat,basedonthetotalityofthecircumstances,issubjectively andobjectivelyoffensiveandissosevereorpervasivethatitlimitsordeniesaperson'sability toparticipateinorbenefitfromtheDistrict’seducationprogramoractivity;or
3 Sexualassault,datingviolence,domesticviolence,orstalkingasdefinedin34C.F.R.§106.2.
Sexualdiscriminationprohibitedbythispolicyincludes,butisnotlimitedto,verbal,physical,orother conduct.
Thetermsintimidating,hostile,oroffensiveinclude,butarenotlimitedto,conductthathastheeffectof humiliation,embarrassment,ordiscomfort.Sexualdiscriminationwillbeevaluatedinlightofallthe circumstances.
BoardMemberHarassment AllprovisionsofthispolicyanditsapplicationtoDistrictemployeesshallalsoapplytoBoard
Members,unlesstheprovisionarosefromacollectivebargainingagreement.
MakingaReportorComplaint Employeesandnonemployees(personswhoarenototherwiseemployeesandaredirectly performingservicesfortheDistrictpursuanttoacontractwiththeDistrict,includingcontractors,and consultants)areencouragedtopromptlyreportinformationregardingviolationsofthispolicy. Individualsmaychoosetoreporttoapersonoftheindividual’ssamegender.Everyeffortshouldbe madetofilesuchreportsorcomplaintsassoonaspossible,whilefactsareknownandpotential witnessesareavailable.
Aggrievedindividuals,iftheyfeelcomfortabledoingso,shoulddirectlyinformthepersonengagingin theharassingconductorcommunicationthatsuchconductorcommunicationisoffensiveandmust stop.
WhomtoContactwithaReportorComplaint Anemployeeshouldreportclaimsofharassment,includingmakingaconfidentialreport,toanyofthe following:his/herimmediatesupervisor,theBuildingPrincipal,anadministrator,theNondiscrimination Coordinator,and/oraComplaintManager.
AnemployeemayalsoreportclaimsusingBoardpolicy2:260,UniformGrievanceProcedure.Ifa claimisreportedusingBoardpolicy2:260,thentheComplaintManagershallprocessandreviewthe claimaccordingtothatpolicy,inadditiontoanyresponserequiredbythispolicy.
TheSuperintendentshallinsertintothispolicythenames,officeaddresses,emailaddresses,and telephonenumbersoftheDistrict’scurrentNondiscriminationCoordinatorandComplaintManagers. TheNondiscriminationCoordinatoralsoservesastheDistrict’sTitleIXCoordinator.
NondiscriminationCoordinator:
KathleenHatczel, CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
ComplaintManagers:
KathleenHatczel, CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
InvestigationProcess
LynnPerry, DirectorofStudentSupportServices/SpecialEd.
201GlenwoodDyerRd., Glenwood,IL60425
lynn.perry@brookwood167.org
708-758-5190
AnyDistrictemployeewhoreceivesareportorcomplaintofharassmentmustpromptlyforwardthe reportorcomplainttotheNondiscriminationCoordinatororaComplaintManager.Anyemployeewho failstopromptlyforwardareportorcomplaintmaybedisciplined,uptoandincludingdischarge.
Reportsandcomplaintsofharassmentwillbeconfidentialtothegreatestextentpracticable,subjectto theDistrict’sdutytoinvestigateandmaintainaworkplaceenvironmentthatisproductive,respectful, andfreeofunlawfuldiscrimination,includingharassment.
Foranyreportorcomplaintallegingsex-baseddiscriminationthat,iftrue,wouldimplicateTitleIXof theEducationAmendmentsof1972(20U.S.C.§1681etseq.),theTitleIXCoordinatorordesignee shallprocessandreviewthecompliantunderBoardpolicy2:265,TitleIXGrievanceProcedure
Foranycomplaintallegingharassmentonthebasisofrace,color,ornationalorigin,the NondiscriminationCoordinatororaComplaintManagerordesigneeshallprocessandreviewthe complaintunderBoardpolicy2:270,DiscriminationandHarassmentontheBasisofRace,Color, andNationalOriginProhibited,inadditiontoanyresponserequiredbythispolicy.
ForanyotherallegedworkplaceharassmentthatdoesnotrequireactionunderBoardpolicies2:265, TitleIXGrievanceProcedure,or2:270,DiscriminationandHarassmentontheBasisofRace, Color,andNationalOriginProhibited,theNondiscriminationCoordinatororaComplaintManageror designeeshallconsiderwhetheraninvestigationunderBoardpolicy2:260,UniformGrievance Procedure,and/or5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest, shouldbeinitiated,regardlessofwhetherawrittenreportorcomplaintisfiled.
ReportsThatInvolveAllegedIncidentsofSexualAbuseofaChildbySchoolPersonnel Anallegedincidentofsexualabuseisanincidentofsexualabuseofachild,asdefinedin720ILCS 5/11-9.1A(b),thatisallegedtohavebeenperpetratedbyschoolpersonnel,includingaschoolvendor orvolunteer,thatoccurred:onschoolgroundsduringaschoolactivity;oroutsideofschoolgroundsor notduringaschoolactivity.
Anycomplaintalleginganincidentofsexualabuseshallbeprocessedandreviewedaccordingto Boardpolicy5:90,AbusedandNeglectedChildReporting.Inadditiontoreportingthesuspected abuse,thecomplaintshallalsobeprocessedunderBoardpolicy2:265,TitleIXGrievance Procedure,orBoardpolicy2:260,UniformGrievanceProcedure
Enforcement Aviolationofthispolicybyanemployeemayresultindiscipline,uptoandincludingdischarge.A violationofthispolicybyathirdpartywillbeaddressedinaccordancewiththeauthorityoftheBoard inthecontextoftherelationshipofthethirdpartytotheDistrict,e.g.,vendor,parent/guardian,invitee, etc.Anypersonmakingaknowinglyfalseaccusationregardingharassmentwilllikewisebesubjectto disciplinaryaction,whichforanemployeemaybeuptoandincludingdischarge.
RetaliationProhibited Anemployee’semployment,compensation,orworkassignmentshallnotbeadverselyaffectedby complainingorprovidinginformationaboutharassment.Retaliationagainstemployeesforbringing complaintsorprovidinginformationaboutharassmentisprohibited(seeBoardpolicies2:260, UniformGrievanceProcedure,2:265,TitleIXGrievanceProcedure,and2:270,Discriminationand HarassmentontheBasisofRace,Color,andNationalOriginProhibited),anddependinguponthe lawgoverningthecomplaint,whistleblowerprotectionmaybeavailableundertheStateOfficialsand EmployeesEthicsAct(5ILCS430/),theWhistleblowerAct(740ILCS174/),and/ortheIll.Human RightsAct(775ILCS5/).
Anemployeeshouldreportallegationsofretaliationtohis/herimmediatesupervisor,theBuilding
Principal,anadministrator,theNondiscriminationCoordinator,and/oraComplaintManager.
Employeeswhoretaliateagainstothersforreportingorcomplainingofviolationsofthispolicyorfor participatinginthereportingorcomplaintprocesswillbesubjecttodisciplinaryaction,uptoand includingdischarge.
RecoursetoStateandFederalFairEmploymentPracticeAgencies TheDistrictencouragesallemployeeswhohaveinformationregardingviolationsofthispolicyto reporttheinformationpursuanttothispolicy.Thefollowinggovernmentagenciesareavailableto assistemployees:theIll.Dept.ofHumanRightsandtheU.S.EqualEmploymentOpportunity Commission.
TheSuperintendentshallalsousereasonablemeasurestoinformstaffmembers,applicants,and nonemployeesofthispolicy,whichshallincludepostingontheDistrictwebsiteand/ormakingthis policyavailableintheDistrict’sadministrativeoffice,andincludingthispolicyintheappropriate handbooks.
LEGALREF.: 42U.S.C.§2000eetseq.,TitleVIIoftheCivilRightsActof1964;29C.F.R.§1604.11.
20U.S.C.§1681etseq.,TitleIXoftheEducationAmendmentsof1972;34C.F.R.Part106.
5ILCS430/70-5(a),StateOfficialsandEmployeesEthicsAct.
775ILCS5/2-101(E)and(E-1),5/2-102(A),(A-10),(D-5),5/2-102(E-5),5/2-109,5/5-102,and5/5102.2,Ill.HumanRightsAct.
56Ill.Admin.CodeParts2500,2510,5210,and5220.
Vancev.BallStateUniv.,570U.S.421(2013).
Crawfordv.Metro.Gov’tofNashville&DavidsonCnty.,555U.S.271(2009).
Jacksonv.BirminghamBd.ofEduc.,544U.S.167(2005).
Oncalev.SundownerOffshoreServs.,523U.S.75(1998).
BurlingtonIndus.v.Ellerth,524U.S.742(1998).
Faragherv.CityofBocaRaton,524U.S.775(1998).
Harrisv.ForkliftSystems,510U.S.17(1993).
Franklinv.GwinnettCo.PublicSchools,503U.S.60(1992).
MeritorSavingsBankv.Vinson,477U.S.57(1986).
Porterv.ErieFoodsInt,Inc.,576F.3d629(7thCir.2009).
Williamsv.WasteMgmt.,361F.3d1021(7thCir.2004).
Berryv.DeltaAirlines,260F.3d803(7thCir.2001).
SangamonCnty.Sheriff’sDept.v.Ill.HumanRightsCom’n,233Ill.2d125(Ill.2009).
CROSSREF.:2:260(UniformGrievanceProcedure),2:265(TitleIXGrievanceProcedure),2:270
(DiscriminationandHarassmentontheBasisofRace,Color,andNationalOriginProhibited),4:60 (PurchasesandContracts),5:10(EqualEmploymentOpportunityandMinorityRecruitment),5:90 (AbusedandNeglectedChildReporting),5:120(EmployeeEthics;CodeofProfessionalConduct; andConflictofInterest),7:20(HarassmentofStudentsProhibited),8:30(VisitorstoandConducton SchoolProperty)
Adopted:December16,2024
BrookwoodSD167
WHEREAS,Section10-20oftheSchoolCode(105ILCS5/10-20)grantsschoolboardsother powersthatarenotinconsistentwiththeirduties;
WHEREAS,Section1-5oftheStateOfficialsandEmployeesEthicsAct(5ILCS430/1-5)includes schooldistrictswithinthedefinitionofagovernmentalentity;
WHEREAS,Section5-65oftheStateOfficialsandEmployeesEthicsAct(5ILCS430/5-65)provides thatallpersonshavearighttoworkinanenvironmentfreefromsexualharassment;
WHEREAS,Section70-5oftheStateOfficialsandEmployeesEthicsAct(5ILCS430/70-5)requires governmentalentitiestoadoptanordinanceorresolutionestablishingapolicytoprohibitsexual harassmentwhich,ataminimum,includes:(1)aprohibitiononsexualharassment;(2)detailsonhow anindividualcanreportanallegationofsexualharassment,includingoptionsformakingaconfidential reporttoasupervisor,ethicsofficer,InspectorGeneral,ortheIll.Dept.ofHumanRights;(3)a prohibitiononretaliationforreportingsexualharassmentallegations,includingavailabilityof whistleblowerprotectionsundertheAct,theWhistleblowerAct(740ILCS174/),andtheIll.Human RightsAct(775ILCS5/);(4)theconsequences:(a)ofaviolationoftheprohibitiononsexual harassment;and(b)forknowinglymakingafalsereport;and(5)amechanismforreportingand independentreviewofallegationsofsexualharassmentmadeagainstaBoardmemberbyafellow Boardmemberorotherelectedofficial;
THEREFORE,BEITRESOLVED,bytheBoardofEducationofBrookwoodSchoolDistrict167 Cook,County,Illinois,asfollows:
Section1: TheBoardadoptsBoardpolicies2:105,EthicsandGiftBan,and5:20,Workplace HarassmentProhibited,attachedasExhibitA,whichcollectivelycontainthefollowing:(1)a prohibitiononsexualharassment;(2)detailregardinghowanindividualcanreportanallegationof sexualharassment,includingoptionsformakingaconfidentialreporttoanimmediatesupervisor, theBuildingPrincipal,anadministrator,theNondiscriminationCoordinator,aComplaintManager, ortheIll.Dept.ofHumanRights;(3)aprohibitiononretaliationforreportingsexualharassment allegationsandastatementregardingtheavailabilityofwhistleblowerprotectionsundertheState OfficialsandEmployeesEthicsAct,theWhistleblowerAct,andtheIll.HumanRightsAct;and(4) theconsequences:(a)ofaviolationoftheprohibitiononsexualharassment;and(b)forknowingly makingafalsereport,and(5)amechanismforreportingandindependentreviewofallegationsof sexualharassmentmadeagainstaBoardmemberbyafellowBoardmemberorotherelected official.
Section2: AnypriorversionsofBoardpolicies2:105,EthicsandGiftBan,and5:20,Workplace HarassmentProhibited,adoptedbytheBoardaresupersededbythisResolution.
Adoptedthis9thdayofMarch,2020.
Attestedby: BoardPresident
Attestedby: BoardSecretary
BrookwoodSD167
5:30HiringProcessandCriteria TheDistricthiresthemostqualifiedpersonnelconsistentwithbudgetandstaffingrequirementsandin compliancewithBoardofEducationpolicyonequalemploymentopportunityandminorityrecruitment. TheSuperintendentisresponsibleforrecruitingpersonnelandmakinghiringrecommendationstothe Board.IftheSuperintendent'srecommendationisrejected,theSuperintendentmustsubmitanother. Noindividualwillbeemployedwhohasbeenconvictedofacriminaloffenselistedin105ILCS5/21B80(c).
AllapplicantsmustcompleteaDistrictapplicationinordertobeconsideredforemployment.
JobDescriptions TheBoardmaintainstheSuperintendent’sjobdescriptionanddirects,throughpolicy,the Superintendent,inhisorherchargeoftheDistrict’sadministration.
TheSuperintendentshalldevelopandmaintainacurrentcomprehensivejobdescriptionforeach positionorjobcategory;however,aprovisioninacollectivebargainingagreementorindividual contractwillcontrolintheeventofaconflict.
Investigations TheSuperintendentordesigneeshallensurethatafingerprint-basedcriminalhistoryrecordscheck andacheckoftheStatewideSexOffenderDatabaseandViolentOffenderAgainstYouthDatabase isperformedoneachapplicantasrequiredbyStatelaw.Whentheapplicantisasuccessful superintendentcandidatewhohasbeenofferedemploymentbytheBoard,theBoardPresidentshall ensurethatthesechecksarecompleted.TheSuperintendentordesignee,oriftheapplicantisa successfulsuperintendentcandidate,thentheBoardPresidentshallnotifyanapplicantiftheapplicant isidentifiedineitherdatabase.TheSchoolCoderequirestheBoardPresidenttokeepaconviction recordconfidentialandshareitonlywiththeSuperintendent,RegionalSuperintendent,State Superintendent,StateEducatorPreparationandLicensureBoard,anyotherpersonnecessarytothe hiringdecision,theIll.StatePoliceand/orStatewideSexOffenderDatabaseforpurposesofclarifying theinformation,and/ortheTeachers'RetirementSystemoftheStateofIllinoiswhenrequiredby law.TheBoardreservesitsrighttoauthorizeadditionalbackgroundinquiriesbeyondafingerprintbasedcriminalhistoryrecordscheckwhenitdeemsitappropriatetodoso,inaccordancewith applicablelaws.
EachnewlyhiredemployeemustcompleteaU.S.CitizenshipandImmigrationServicesFormas requiredbyfederallaw.
TheDistrictretainstherighttodischargeanyemployeewhosecriminalbackgroundinvestigation revealsaconvictionforcommittingorattemptingtocommitanyoftheoffensesoutlinedin105ILCS 5/21B-80orwhofalsifies,oromitsfactsfrom,hisorheremploymentapplicationorotheremployment documents.IfanindicatedfindingofabuseorneglectofachildhasbeenissuedbytheIll.Department ofChildrenandFamilyServicesorbyachildwelfareagencyofanotherjurisdictionforanyapplicant forstudentteaching,applicantforemployment,oranyDistrictemployee,thentheBoardmustconsider thatperson’sstatusasaconditionofemployment.
TheSuperintendentshallensurethattheDistrictdoesnotengageinanyinvestigationorinquiry prohibitedbylawandcomplieswitheachofthefollowing:
1 TheDistrictusesanapplicant'scredithistoryorreportfromaconsumerreportingagencyonly whenasatisfactorycredithistoryisanestablishedbonafideoccupationalrequirementofa particularposition.
2. TheDistrictdoesnotscreenapplicantsbasedontheircurrentorpriorwagesorsalaryhistories, includingbenefitsorothercompensation,byrequiringthatthewageorsalaryhistorysatisfy
minimumormaximumcriteria.
3 TheDistrictdoesnotrequestorrequireawageorsalaryhistoryasaconditionofbeing consideredforemployment,beinginterviewed,continuingtobeconsideredforanofferof employment,anofferofemployment,oranofferofcompensation.
4 TheDistrictdoesnotrequestorrequireanapplicanttodisclosewageorsalaryhistoryasa conditionofemployment.
5. TheDistrictdoesnotaskanapplicantorapplicant’scurrentorpreviousemployersaboutwage orsalaryhistory,includingbenefitsorothercompensation.
6. TheDistrictdoesnotaskanapplicantorapplicant'spreviousemployersaboutclaim(s)madeor benefit(s)receivedundertheWorkers'CompensationAct.
7 TheDistrictdoesnotrequestofanapplicantoremployeeaccessinanymannertohisorher personalonlineaccount,suchassocialnetworkingwebsites,includingarequestforpasswords tosuchaccounts.
8 TheDistrictprovidesequalemploymentopportunitiestoallpersons.Seepolicy5:10,Equal EmploymentOpportunityandMinorityRecruitment
SexualMisconductRelatedEmploymentHistoryReview(EHR) Priortohiringanapplicantforapositioninvolvingdirectcontactwithchildrenorstudents,the SuperintendentshallensurethatanEHRisperformedasrequiredbyStatelaw.Whentheapplicantis asuperintendentcandidate,theBoardPresidentshallensurethattheEHRisinitiatedbeforea successfulsuperintendentcandidateisofferedemploymentbytheBoard.
PhysicalExaminations Eachnewemployeemustfurnishevidenceofphysicalfitnesstoperformassigneddutiesandfreedom fromcommunicabledisease.Thephysicalfitnessexaminationmustbeperformedbyaphysician licensedinIllinois,oranyotherstate,topracticemedicineandsurgeryinanyofitsbranches,a licensedadvancedpracticeregisterednurse,oralicensedphysicianassistantwhohasbeen delegatedtheauthoritybyhisorhersupervisingphysiciantoperformhealthexaminations.The employeemusthavethephysicalexaminationperformednomorethan90daysbeforesubmitting evidenceofittotheDistrict.
Anyemployeemayberequiredtohaveanadditionalexaminationbyaphysicianwhoislicensedin Illinoistopracticemedicineandsurgeryinallitsbranches,alicensedadvancedpracticeregistered nurse,oralicensedphysicianassistantwhohasbeendelegatedtheauthoritybyhisorher supervisingphysiciantoperformhealthexaminations,iftheexaminationisjob-relatedandconsistent withbusinessnecessity.TheBoardwillpaytheexpensesofanysuchexamination.
OrientationProgram TheDistrict'sstaffwillprovideanorientationprogramfornewemployeestoacquaintthemwiththe District'spoliciesandprocedures,theschool'srulesandregulations,andtheresponsibilitiesoftheir position.Beforebeginningemployment,eachemployeemustsigntheAcknowledgementof MandatedReporterStatusformasprovidedinpolicy5:90,AbusedandNeglectedChildReporting.
LEGALREF.: 8U.S.C.§1324aetseq.,ImmigrationReformandControlAct.
15U.S.C.§1681etseq.,FairCreditReportingAct.
42U.S.C.§12112,AmericanswithDisabilitiesAct;29C.F.R.Part1630.
105ILCS5/10-16.7,5/10-20.7,5/10-21.4,5/10-21.9,5/10-22.34,5/10-22.34b,5/21B-10,5/21B-80,
5/21B-85,5/22-6.5,5/22-94,and5/24-5.
20ILCS2630/3.3,CriminalIdentificationAct.
820ILCS55/,RighttoPrivacyintheWorkplaceAct.
820ILCS70/,EmployeeCreditPrivacyAct.
820ILCS112/,EqualPayActof2003.
Duldulaov.St.MaryofNazarethHospital,136Ill.App.3d763(1stDist.1985),aff’dinpartand remanded115Ill.2d482(Ill.1987).
Kaiserv.Dixon,127Ill.App.3d251(2ndDist.1984).
Molitorv.ChicagoTitle&TrustCo.,325Ill.App.124(1stDist.1945).
CROSSREF.:2:260(UniformGrievanceProcedure),3:50(AdministrativePersonnelOtherThanthe Superintendent),4:60(PurchasesandContracts),4:175(ConvictedChildSexOffender;Screening; Notifications),5:10(EqualEmploymentOpportunityandMinorityRecruitment),5:40(Communicable andChronicInfectiousDisease),5:90(AbusedandNeglectedChildReporting),5:120(Employee Ethics;CodeofProfessionalConduct;andConflictofInterest),5:125(PersonalTechnologyand SocialMedia;UsageandConduct),5:220(SubstituteTeachers),5:280(DutiesandQualifications)
Adopted:December11,2023
BrookwoodSD167
5:35CompliancewiththeFairLaborStandardsAct JobClassifications TheSuperintendentwillensurethatalljobpositionsareidentifiedaseither"exempt"or"non-exempt" accordingtoStatelawandtheFairLaborStandardsAct(FLSA)andthatemployeesareinformed whethertheyare"exempt"or"non-exempt.""Exempt"and"non-exempt"employeecategoriesmay includecertificatedandnon-certificatedjobpositions.Allnon-exemptemployees,whetherpaidona salaryorhourlybasis,arecoveredbyminimumwageandovertimeprovisions.
WorkweekandCompensation TheworkweekforDistrictemployeeswillbe12:00a.m.Saturdayuntil11:59p.m.Friday.Non-exempt employeeswillbecompensatedforallhoursworkedinaworkweekincludingovertime.Fornonexemptemployeespaidasalary,thesalaryispaidfora40-hourworkweekevenifanemployeeis scheduledforlessthan40hours."Overtime"istimeworkedinexcessof40hoursinasingle workweek.
Overtime Anon-exemptemployeeshallnotworkovertimewithouthisorhersupervisor'sexpressapproval.All supervisorsofnon-exemptemployeesshall:(1)monitorovertimeuseonaweeklybasisandreport suchusetothebusinessoffice,(2)seektheSuperintendentordesignee'swrittenpre-approvalforany longtermorrepeateduseofovertimethatcanbereasonablyanticipated,(3)ensurethatovertime provisionsofthispolicyandtheFLSAarefollowed,and(4)ensurethatemployeesarecompensated foranyovertimeworked.Accurateandcompletetimesheetsofactualhoursworkedduringthe workweekshallbesignedbyeachemployeeandsubmittedtothebusinessoffice.Thebusiness officewillreviewworkrecordsofemployeesonaregularbasis,makeanassessmentofovertimeuse, andprovidetheassessmenttotheSuperintendent.Inlieuofovertimecompensation,non-exempt employeesmayreceivecompensatorytime-off,accordingtoBoardpolicy5:310,Compensatory Time-Off.
SuspensionWithoutPay Noexemptemployeeshallhavehisorhersalarydocked,suchasbyanunpaidsuspension,ifthe deductionwouldcausealossoftheexemptstatus.Licensedemployeesmaybesuspendedwithout payinaccordancewithBoardpolicy5:240,Suspension.Non-licensedemployeesmaybesuspended withoutpayinaccordancewithBoardpolicy5:290,EmploymentTerminationandSuspensions
Implementation TheSuperintendentordesigneeshallimplementthepolicyinaccordancewiththeFLSA,includingits requirednoticestoemployees.IntheeventofaconflictbetweenthepolicyandStateorfederallaw, thelattershallcontrol.
LEGALREF.: 820ILCS105/4a.
29U.S.C.§201etseq.,FairLaborStandardsAct;29C.F.R.Parts516,541,548,553,778,and785.
CROSSREF.:5:240(Suspension),5:290(EmploymentTerminationandSuspensions),5:310 (CompensatoryTime-Off)
Adopted:May13,2024
5:40CommunicableandChronicInfectious
Disease TheSuperintendentordesigneeshalldevelopandimplementproceduresformanagingknownor suspectedcasesofacommunicableandchronicinfectiousdiseaseinvolvingDistrictemployeesthat areconsistentwithStateandfederallaw,IllinoisDepartmentofPublicHealthrules,andBoardof Educationpolicies.
Anemployeewithacommunicableorchronicinfectiousdiseasewillbepermittedtoretainhisorher positionwhenever,afterreasonableaccommodationsandwithoutunduehardship,thereisno substantialriskoftransmissionofthediseasetoothers,providedanemployeeisabletocontinueto performtheposition'sessentialfunctions.Anemployeewithacommunicableandchronicinfectious diseaseremainssubjecttotheBoard'semploymentpoliciesincludingsickand/orotherleave, physicalexaminations,temporaryandpermanentdisability,andtermination.
LEGALREF.: 42U.S.C.§12101etseq.,AmericansWithDisabilitiesAct,amendedbytheAmericanswith DisabilitiesActAmendmentsAct(ADAAA),Pub.L.110-325;29C.F.R.§1630.1etseq.
29U.S.C.§791,RehabilitationActof1973;34C.F.R.§104.1etseq.
105ILCS5/24-5.
20ILCS2305/6,DepartmentofPublicHealthAct.
820ILCS40/,PersonnelRecordReviewAct.
77Ill.Admin.CodePart690,ControlofCommunicableDiseases.
CROSSREF.:2:150(Committees),4:180(PandemicPreparedness;Management;andRecovery), 5:30(HiringProcessandCriteria),5:180(TemporaryIllnessorTemporaryIncapacity)
Adopted:May13,2024
BrookwoodSD167
AllDistrictworkplacesaredrug-andalcohol-freeworkplaces.
AllemployeesareprohibitedfromengaginginanyofthefollowingactivitieswhileonDistrictpremises orwhileperformingworkfortheDistrict:
1. Unlawfulmanufacture,dispensing,distribution,possession,oruseofanillegalorcontrolled substance,orbeingimpairedbyorundertheinfluenceofanyillegalsubstanceoranydetectible useofanyillegalsubstanceregardlessofwhenorwheretheuseoccurred.
2. Distribution,consumption,use,possession,orbeingimpairedbyorundertheinfluenceofan alcoholicbeverage;beingpresentonDistrictpremisesorwhileperformingworkfortheDistrict whenalcoholconsumptionisdetectible,regardlessofwhenand/orwheretheuseoccurred.
3 Distribution,consumption,possession,use,orbeingimpairedbyorundertheinfluenceof cannabis;beingpresentonDistrictpremisesorwhileperformingworkfortheDistrictwhen impairedbyorundertheinfluenceofcannabis,regardlessofwhenand/orwheretheuse occurred,unlessdistribution,possession,and/oruseisbyaschoolnurseorschool administratorpursuanttoAshley’sLaw,105ILCS5/22-33.TheDistrictconsidersemployees impairedbyorundertheinfluenceofcannabiswhenthereisagoodfaithbeliefthatan employeemanifestsspecificarticulablesymptomswhileworkingthatdecreaseorlessenthe employee’sperformanceofthedutiesortasksoftheemployee’sjobposition.
UpontheSuperintendentordesignee’sreasonablesuspicionofanemployee’sviolationofanyofthe prohibitedactivitiesstatedabove,theSuperintendentordesigneemaydirecttheemployeeto undergoadrugand/oralcoholtesttocorroborateorrefutetheallegedviolation.Statelawprotectsthe Districtfromliabilitywhenittakesactionspursuanttoareasonableworkplacedrugpolicy,including butnotlimitedtosubjectinganemployeeorapplicanttoreasonabledrugandalcoholtesting, reasonableandnondiscriminatoryrandomdrugtesting,discipline,terminationofemployment,or withdrawalofajobofferduetoafailureofadrugtest.
Forpurposesofthispolicyacontrolledsubstancemeansasubstancethatis:
1. Notlegallyobtainable,
2. Beingusedinamannerdifferentthanprescribed,
3 Legallyobtainable,buthasnotbeenlegallyobtained,or
4. ReferencedinfederalorStatecontrolledsubstanceacts.
Forpurposesofthispolicy,DistrictpremisesmeansworkplaceasdefinedintheCannabis RegulationandTaxAct(CRTA)inadditiontoDistrictandschoolbuildings,grounds,andparking areas;vehiclesusedforschoolpurposes;andanylocationusedforaBoardofEducationmeeting, schoolathleticevent,orotherschool-sponsoredorschool-sanctionedeventsoractivities.School groundsmeanstherealpropertycomprisinganyschool,anyconveyanceusedtotransportstudentsto schooloraschool-relatedactivity,andanypublicwaywithin1,000feetofanyschoolground, designatedschoolbusstopswherestudentsarewaitingfortheschoolbus,andschool-sponsoredor school-sanctionedeventsoractivities.“Vehiclesusedforschoolpurposes”meansschoolbusesor otherschoolvehicles.
Asaconditionofemployment,eachemployeeshall:
1 AbidebythetermsofthisBoardpolicyrespectingadrug-andalcohol-freeworkplace;and
2. Notifyhisorhersupervisorofhisorherconvictionunderanycriminaldrugstatuteforaviolation occurringontheDistrictpremisesorwhileperformingworkfortheDistrict,nolaterthanfive calendardaysaftersuchaconviction.
Unlessotherwiseprohibitedbythispolicy,prescriptionandover-the-countermedicationsarenot prohibitedwhentakeninstandarddosagesand/oraccordingtoprescriptionsfromtheemployee's licensedhealthcareprovider,providedthatanemployee'sworkperformanceisnotimpaired.
Tomakeemployeesawareofthedangersofdrugandalcoholabuse,theSuperintendentordesignee shallperformeachofthefollowing:
1. Provideeachemployeewithacopyofthispolicy.
2 Postnoticeofthispolicyinaplacewhereotherinformationforemployeesisposted.
3. Makeavailablematerialsfromlocal,State,andnationalanti-drugandalcohol-abuse organizations.
4. EnlisttheaidofcommunityandStateagencieswithdrugandalcoholinformationaland rehabilitationprogramstoprovideinformationtoDistrictemployees.
5 Establishadrug-freeawarenessprogramtoinformemployeesabout:
a Thedangersofdrugabuseintheworkplace,
b. Availabledrugandalcoholcounseling,rehabilitation,re-entry,andanyemployee assistanceprograms,and
c ThepenaltiesthattheDistrictmayimposeuponemployeesforviolationsofthispolicy.
6 Remindemployeesthatpolicy6:60,CurriculumContent,requirestheDistricttoeducate students,dependingupontheirgrade,aboutdrugandsubstanceabusepreventionand relationshipsbetweendrugs,alcohol,andviolence.
E-Cigarette,Tobacco,andCannabisProhibition Allemployeesarecoveredbytheconductprohibitionscontainedinpolicy8:30,Visitorstoand ConductonSchoolProperty.Theprohibitionontheuseofe-cigarettes,tobacco,andcannabis productsappliesboth(1)whenanemployeeisonschoolproperty,and(2)whileanemployeeis performingworkfortheDistrictataschooleventregardlessoftheevent’slocation.
Tobaccohasthemeaningprovidedin105ILCS5/10-20.5b.
CannabishasthemeaningprovidedintheCRTA,410ILCS705/1-10.
E-Cigaretteisshortforelectroniccigaretteandincludes,butisnotlimitedto,anyelectronicnicotine deliverysystem(ENDS),electroniccigar,electroniccigarillo,electronicpipe,electronichookah,vape pen,orsimilarproductordevice,andanycomponentsorpartsthatcanbeusedtobuildtheproductor device.
DistrictActionUponViolationofPolicy Anemployeewhoviolatesthispolicymaybesubjecttodisciplinaryaction,includingtermination.In additionoralternatively,theBoardmayrequireanemployeetosuccessfullycompleteanappropriate drug-oralcohol-abuserehabilitationprogram.
TheBoardshalltakedisciplinaryactionwithrespecttoanemployeeconvictedofadrugoffenseinthe workplacewithin30daysafterreceivingnoticeoftheconviction.
ShouldDistrictemployeesbeengagedintheperformanceofworkunderafederalcontractorgrant, orunderaStatecontractorgrantof$5,000ormore,theSuperintendentshallnotifytheappropriate StateorfederalagencyfromwhichtheDistrictreceivescontractorgrantmoniesoftheemployee’s convictionwithin10daysafterreceivingnoticeoftheconviction.
TheBoardreservestherighttointerpret,reviseordiscontinueanyprovisionofthispolicypursuantto theSuspensionofPoliciessubheadinpolicy2:240,BoardPolicyDevelopment.
LEGALREF.: 20U.S.C.§7101etseq.,SafeandDrug-FreeSchoolandCommunitiesActof1994.
21U.S.C.§812,ControlledSubstancesAct;21C.F.R.§1308.11-1308.15.
41U.S.C.§8101etseq.,Drug-FreeWorkplaceActof1988.
42U.S.C.§12114,AmericansWithDisabilitiesAct.
21C.F.R.Parts1100,1140,and1143.
30ILCS580/,Drug-FreeWorkplaceAct.
105ILCS5/10-20.5b.
410ILCS82/,SmokeFreeIllinoisAct.
410ILCS130/,CompassionateUseofMedicalCannabisProgramAct.
410ILCS705/1-1etseq.,CannabisRegulationandTaxAct.
720ILCS675,PreventionofTobaccoUsebyPersonsunder21YearsofAgeandSaleand DistributionofTobaccoProductsAct.
820ILCS55/,RighttoPrivacyintheWorkplaceAct.
23Ill.Admin.Code§22.20.
CROSSREF.: 5:10(EqualEmploymentOpportunityandMinorityRecruitment),5:120(Employee Ethics;CodeofProfessionalConduct;andConflictofInterest),6:60(CurriculumContent),8:30 (VisitorstoandConductonSchoolProperty)
Adopted:January10,2022
BrookwoodSD167
TheBoardofEducationhasdeterminedthatabanontheuseoftobaccobyallschooldistrict employees,students,andvisitorsonallschoolpremisesisnecessarytofurtherthepublicinterestof providingeffectiveandefficienteducationforthestudentsofBrookwoodSchoolDistrict167.Theuse oftobaccoisherebybannedinallschoolbuildingsandonallschoolgrounds.Thepurposesofsucha banincludethefollowing:
1. Tofurtherthegoalofconsistencyamongongoingschoolprogramsdirectedagainsttheuseof tobacco;
2 Tosupplementtherolemodelingeffortsofparentswhodonotdirecttheirchildrenagainstthe useoftobacco;
3 Byvirtueofitsuniformapplicationtoemployeesandstudentsalike,togeneraterespectamong studentsforschoolauthority,therebyimprovingdiscipline;
4. Tolendrecognitiontotheplightofthenon-tobaccouser;and
5 Toreflectandemphasizethehazardsoftobaccouse.
LEGALREF.:105ILCS5/10-20.5b.
ADOPTED:March18,2013
SD167
Brookwood
TheBoardregulatesthereimbursementofalltravel,meal,andlodgingexpensesbyresolution.Money shallnotbeadvancedorreimbursed,orpurchaseordersissuedfor:(1)theexpensesofanyperson excepttheemployee,(2)anyone'spersonalexpenses,or(3)entertainmentexpenses.Entertainment includes,butisnotlimitedto,shows,amusements,theaters,circuses,sportingevents,oranyother placeofpublicorprivateentertainmentoramusement,unlesstheentertainmentisancillarytothe purposeoftheprogramorevent.TheDistrictisnotresponsibleforlossesduetoanemployee’sown negligence,lossesduetonormalwear,orlossesduetotheft,unlessthetheftwasaresultofthe District’snegligence.Employeesmustsubmittheappropriateitemized,signed,standardizedform(s) tosupportanyrequestsforexpenseadvancements,reimbursements,orpurchaseordersthatshow thefollowing:
1 Theamountoftheestimatedoractualexpense,withattachedreceiptsforactualincurred expenses.
2. Thenameandtitleoftheemployeewhoisrequestingtheexpenseadvancementor reimbursement.Receiptsfromgroupfunctionsmustincludethenames,offices,andjobtitlesof allparticipants.
3. Thedate(s)oftheofficialbusinessonwhichtheexpenseadvancement,reimbursement,or purchaseorderwillbeorwasexpended.
4 Thenatureoftheofficialbusinessconductedwhentheexpenseadvancement,reimbursement, orpurchaseorderwillbeorwasexpended.
Advancements TheSuperintendentmayadvanceexpensestoteachersandotherlicensedemployeesforthe anticipatedactualandnecessaryexpensestobeincurredwhileattendingmeetingsthatarerelatedto theirdutiesandwillcontributetotheirprofessionaldevelopment,providedtheyfallbelowthemaximum allowedintheBoard'sexpenseregulations.
ExpenseadvancementrequestsmustbesubmittedtotheSuperintendentordesigneeontheDistrict's standardizedestimatedexpenseapprovalformforemployees.Afterspendingexpense advancements,employeesmustusetheDistrict'sstandardizedexpensereimbursementformand submittotheSuperintendent:(a)theitemized,signedadvancementvoucherthatwasissued,and(b) theamountofactualexpensesbyattachingreceipts.Anyportionofanexpenseadvancementnot usedmustbereturnedtotheDistrict.Expenseadvancementsandvouchersshallbepresentedtothe Boardinitsregularbillprocess.
ReimbursementsandPurchaseOrders ExpensereimbursementsandpurchaseordersmaybeissuedbytheSuperintendentordesigneeto employees,alongwithotherexpensesnecessaryfortheperformanceoftheirduties,providedthe expensesfallbelowthemaximumallowedintheBoard'sexpenseregulations.
Expensereimbursementsandpurchaseorderapprovalsarenotguaranteedand,whenpossible, employeesshouldseekpre-approvalofexpensesbyprovidinganestimationofexpensesonthe District'sstandardizedestimatedexpenseapprovalformforemployees,exceptinsituationswhenthe expenseisdiminutive.Whenpre-approvalisnotsought,employeesmustseekreimbursementonthe District'sstandardizedexpensereimbursementformforemployees.Expensereimbursementsand purchaseordersshallbepresentedtotheBoardinitsregularbillprocess.
UseofCreditandProcurementCards Creditandprocurementcardusageisgovernedbypolicy4:55,UseofCreditandProcurement Cards.
ExceedingtheMaximumAllowableExpenseAmount(s) Allrequestsforexpenseadvancements,reimbursements,andpurchaseordersexceedingthe maximumallowedintheBoard'sexpenseregulationsmayonlybeapprovedwhen:
1 TheBoard'sresolutiontoregulateexpensesallowsforsuchapproval;
2 Anemergencyorotherextraordinarycircumstanceexists;and
3. TherequestisapprovedbyarollcallvoteatanopenBoardmeeting.
Registration Whenpossible,registrationfeeswillbepaidbytheDistrictinadvance.
Travel Theleastexpensivemethodoftravelwillbeused,providedthatnohardshipwillbecausedtothe employee.Employeeswillbereimbursedfor:
1. Airtravelatthecoachoreconomyclasscommercialairlinerate.Firstclassorbusinessclassair travelwillbereimbursedonlyifemergencycircumstanceswarrant.Theemergency circumstancesmustbeexplainedontheexpenseformandBoardapprovaloftheadditional expenseisrequired.Feesforthefirstcheckedbagwillbereimbursed.Copiesofairlinetickets andbaggagereceiptsmustbeattachedtotheexpenseform.
2. Railorbustravelatactualcost.Railorbustravelcostsmaynotexceedthecostofcoachairfare. Copiesofticketsmustbeattachedtotheexpenseformtosubstantiateamounts.
3. UseofpersonalautomobilesatthestandardmileagerateapprovedbytheInternalRevenue Serviceforincometaxpurposes.Thereimbursementmaynotexceedthecostofcoachairfare. Mileageforuseofpersonalautomobilesintripstoandfromtransportationterminalswillalsobe reimbursed.Tollchargesandparkingcostswillbereimbursed.
4 Automobilerentalcostswhenthevehicle'suseiswarranted.Thecircumstancesforsuchuse mustbeexplainedontheexpenseform.
5 Taxis,airportlimousines,ridesharingservices,orotherlocaltransportationcosts.
Meals MealschargedtotheDistrictshouldrepresentmid-fareselectionsforthehotel/meetingfacilityor generalarea.Tipsareincludedwithmealcharges.Expenseformsmustexplainthemealcharges incurred.Alcoholicbeverageswillnotbereimbursed.
Lodging Employeesshouldrequestconferencerateormid-fareroomaccommodations.Asingleroomratewill bereimbursed.Employeesshouldpaypersonalexpensesatcheckout.Ifthatisimpossible, deductionsforthechargesshouldbemadeontheexpenseform.
MiscellaneousExpenses Employeesmayseekreimbursementforotherexpensesincurredwhileattendingameeting sponsoredbyorganizationsdescribedhereinbyfullydescribingtheexpensesontheexpenseform, attachingreceipts.
AdditionalRequirementsforTravelExpensesChargedtoFederalandStateGrants Allgrant-relatedtravelexpensesmustbepre-approvedbytheSuperintendentordesignee.
Expensesfortravel,includingexpensesfortransportation,lodging,meals,andrelateditemsincurred
byemployeesandchargedtoafederalgrantorStategrantgovernedbytheGrantAccountabilityand TransparencyAct(30ILCS708/)mustalsomeetthefollowingrequirements:
1. Theparticipationoftheemployeeisnecessarytotheaward,andthecostsarespecifically relatedtotheaward.
2 Expensesmustbepermissibleunderthetermsandconditionsoftheaward.
3 Expensesmustbereasonableandconsistentwiththispolicy.
4. TheBoarddoesnotreimburseactualexpensesorpayaperdiemallowanceunlessthe employeeisonofficialtravelstatusformorethan12hours.However,employeesremaineligible formileagereimbursement(minusregularcommutingmileage/costs)andothertransportation expensesifontravelstatuslessthan12hours.
5. Expensesmaybechargedbasedonanactualcostbasisoronaperdiembasisinlieuofactual costsincurred;however,onlyonemethodmaybeappliedpertrip.
6 Commercialairfarecostsinexcessoftheleastexpensivecoachoreconomyclassare prohibitedexceptwhensuchaccommodationswould:(1)requirecircuitousrouting;(2)require travelduringunreasonablehours;(3)excessivelyprolongtravel;(4)resultinadditionalcoststhat wouldoffsettransportationsavings;or(5)offeraccommodationsnotreasonablyadequatefor thetraveler’smedicalneeds.Qualifyingcircumstancesmustbeexplainedontheexpenseform, andBoardapprovaloftheadditionalexpenseisrequired.
7 Perdiemratesandactualreimbursementamountsformileage,meals,andlodgingmaynot exceedtheratesestablishedbytheGovernor’sTravelControlBoardorfederaltravel regulations,whicheverisless.Theselimitsdonotapplywhen:(1)anemployeestaysinthe lowest-pricedroomavailableatornearahotelwhereaconferenceorseminarislocatedorin accommodationsarrangedbytheconference/seminarorganization,or(2)lodgingatorbelow theestablishedrateisunavailable.Inthosecases,theemployeewillbereimbursedforactual lodgingexpenseswithpriorapproval,butinnocasewillthereimbursementexceed300%ofthe applicablemaximumperdiemrate.Ifaconferencefeeincludesameal,themealorperdiem allowancewillbereducedbytheactualvalueofthemealortheapplicablemealallowance, whicheverisless.
8. Employeesmustusetheleastexpensivecompactcaravailablewhenusingarentalcarfor travel,unlessanexceptionisapproved.TheBoarddoesnotreimburseemployeesforcollision damagewaiverortheftinsurance.
9 TheBoardwillreimbursetravelexpensesnotchargeabletoanawardfromotherDistrictfunds consistentwiththispolicy.
LEGALREF.:
2C.F.R.§200.474.
30ILCS708/130,GrantAccountabilityandTransparencyAct.
50ILCS150/,LocalGovernmentTravelExpenseControlAct.
105ILCS5/10-22.32.
820ILCS115/9.5,Ill.WagePaymentandCollectionAct.
CROSSREF.:2:125(BoardMemberCompensation;Expenses),2:240(BoardPolicyDevelopment), 4:50(PaymentProcedures),4:55(UseofCreditandProcurementCards)
Adopted:June8,2020
SubmittotheSuperintendent.Useofthisformisrequiredby2:125-E3,ResolutiontoRegulate ExpenseReimbursements.Pleaseprintandattachreceiptsforallexpenditures.
Name: Title/Office:
Destination:
Purpose:
DepartureDate: ReturnDate:
Receiptsattached
RequestDate:
Estimatedexpensesattached(Completed5:60-E2,EmployeeEstimatedExpenseApproval Form)(pre-approvalisrequiredforfederalandstategrants).
Approvedexpenseadvancement(voucher)attached,ifapplicable*(Completed5:60-E2, EmployeeEstimatedExpenseApprovalForm.)
ActualExpenseReport *Employeeswillbereimbursedforactualandnecessaryexpensesthatexceedtheamountadvanced, butmustrefundanyexpenseadvancementthatexceedstheactualandnecessaryexpensesincurred. 105ILCS5/10-22.32.ForfederalandStategrants,employeeswillbereimbursedforactualand necessaryexpensesthatexceedestimatedexpensesaspermittedbyBoardpolicy5:60,Expenses
AutoTravelAllowance: permile
TOTAL(Anegativeamountindicatesrefundduefromemployee.) $
SuperintendentorDesignee: Approved Denied (belowmaximumallowableamount) ApprovedinPart
GrantFundingSource(if applicable):
SuperintendentorDesigneeSignature Date
BoardAction(exceedsmaximumallowableamount): Approved Denied
ApprovedinPart
GrantFundingSource(if applicable):
EmployeeSignature Date
DATED:June8,2020
BrookwoodSD167
SubmittotheSuperintendent.Useofthisformisrequired(1) by2:125-E3,Resolutionto RegulateExpenseReimbursementsand(2) forpre-approvalofexpensestobechargedtoa federalgrantorStategrantgovernedbytheGrantAccountabilityandTransparencyAct. Pleaseprint.
Name:
TravelDestination:
Title/Office:
Purpose:
EstimatedExpensesApprovalRequested(50ILCS150/20orgrantexpenditure)
Travelisgrant-related*(specifygrant):
PurchaseOrderRequested
PurchaseOrder#:
ExpenseAdvancementVoucherRequested(105ILCS5/10-22.32)
VoucherAmount:
EstimatedExpenseReport
Departuredate: Returndate:
AutoTravelAllowance: permile
*Grant-relatedtravelonly:Exceptformileageandothertransportationexpenses,expense reimbursement/perdiemisonlyallowedifonofficialtravelstatusfor12hoursormore.Iflodgingat orbelowtheapplicableratecannotbeidentified,pleaseindicatebelowandattachatleastthree quotesforreview.
SuperintendentorDesignee: Approved Denied (belowmaximumallowableamount)
ApprovedinPart
GrantFundingSource(if applicable):
SuperintendentorDesigneeSignature Date
Comments:
BoardAction(exceedsmaximumallowableamount): Approved Denied
ApprovedinPart
GrantFundingSource(if applicable):
EmployeeSignature Date
DATED:June8,2020
BrookwoodSD167
5:70ReligiousHolidays
TheSuperintendentshallgrantanemployee'srequestfortimeofftoobserveareligiousholidayifthe employeegivesatleast5dayspriornoticeandtheabsencedoesnotcauseanunduehardship.
Employeesmayuseearnedvacationtime,orpersonalleavetomakeuptheabsence,providedsuch timeisconsistentwiththeDistrict'soperationalneeds.Aperdiemdeductionmayalsoberequested bytheemployee.
LEGALREF.: 775ILCS5/2-101and5/2-102,Ill.HumanRightsAct.
775ILCS35/155,ReligiousFreedomRestorationAct.
Adopted:July18,2022
SD167
Brookwood
5:80CourtDuty Pleaserefertothefollowingcurrentagreements:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbytheseagreements:
Anemployeeshouldgiveatleast5days'priornoticeofpendingcourtdutytotheDistrict.
WitnessDuty TheDistrictwillpayfullsalaryduringthetimealicensedemployeeisabsentduetoasubpoenato serveasawitnessinatrialorhaveadepositiontakeninanyschool-relatedmatterpendingincourt.
JuryDuty TheDistrictwillpayfullsalaryduringthetimealicensedemployeeisabsentduetojuryduty.
LEGALREF.: 105ILCS5/10-20.7.
705ILCS305/4.1,JuryAct.
Adopted:July18,2022
BrookwoodSD167
5:90AbusedandNeglectedChildReporting AnyDistrictemployeewhosuspectsorreceivesknowledgethatastudentmaybeanabusedor neglectedchildshallimmediatelyreportorcauseareporttobemadetotheIll.Dept.ofChildrenand FamilyServices(DCFS)onitsChildAbuseHotline1-800-25-ABUSE(1-800-252-2873)(within Illinois);1-217-524-2606(outsideofIllinois);or1-800-358-5117(TTY). AnyDistrictemployeewho believesastudentisinimmediatedangerofharm,shallfirstcall911.
Thereportshallinclude,ifknown:
1. Thenameandaddressofthechild,parent/guardiannames,orotherpersonshavingcustody;
2 Thechild’sage;
3. Thechild’scondition,includinganyevidenceofpreviousinjuriesordisabilities;and
4 AnyotherinformationthatthereporterbelievesmaybehelpfultoDCFSforitsinvestigation.
TheemployeeshallalsopromptlynotifytheSuperintendentorBuildingPrincipalthatareporthasbeen made.TheSuperintendentorBuildingPrincipalshallimmediatelycoordinateanynecessary notificationstothestudent’sparent(s)/guardian(s)withDCFS,theapplicableschoolresourceofficer (SRO),and/orlocallawenforcement.
NegligentfailuretoreportoccurswhenaDistrictemployeepersonallyobservesaninstanceof suspectedchildabuseorneglectandreasonablybelieves,inhisorherprofessionalorofficial capacity,thattheinstanceconstitutesanactofchildabuseorneglectundertheAbusedand NeglectedChildReportingAct(ANCRA)andheorshe,withoutwillfulintent,failstoimmediatelyreport orcauseareporttobemadeofthesuspectedabuseorneglecttoDCFS.
AnyDistrictemployeewhodiscoverschildpornographyonelectronicandinformationtechnology equipmentshallimmediatelyreportittolocallawenforcement,theNationalCenterforMissingand ExploitedChildren’sCyberTipline800/843-5678,oronlineathttps://report.cybertip.orgor www.missingkids.org.TheSuperintendentorBuildingPrincipalshallalsobepromptlynotifiedofthe discoveryandthatareporthasbeenmade.
AnyDistrictemployeewhoobservesanyactofhazingthatdoesbodilyharmtoastudentmustreport thatacttotheBuildingPrincipal,Superintendent,ordesigneewhowillinvestigateandtake appropriateaction.Ifthehazingresultsindeathorgreatbodilyharm,theemployeemustfirstmakethe reporttolawenforcementandthentotheSuperintendentorBuildingPrincipal.Hazingisdefinedas anyintentional,knowing,orrecklessactdirectedtoorrequiredofastudentforthepurposeofbeing initiatedinto,affiliatingwith,holdingofficein,ormaintainingmembershipinanygroup,organization, club,orathleticteamwhosemembersareorincludeotherstudents.
AbusedandNeglectedChildReportingAct(ANCRA),SchoolCode,andErin’sLawTraining
TheSuperintendentordesigneeshallprovidestaffdevelopmentopportunitiesforDistrictemployees inthedetection,reporting,andpreventionofchildabuseandneglect.
AllDistrictemployeesshall:
1. Beforebeginningemployment,signtheAcknowledgementofMandatedReporterStatusform providedbyDCFS.TheSuperintendentordesigneeshallensurethatthesignedformsare retained.
2 Completemandatedreportertrainingasrequiredbylawwithinthreemonthsofinitial employmentandatleasteverythreeyearsafterthatdate.
3 Completeanannualevidence-informedtrainingrelatedtochildsexualabuse,grooming behaviors(includingsexualmisconductasdefinedinFaith'sLaw),andboundaryviolationsas
requiredbylawandpolicy5:100,StaffDevelopmentProgram.
AllegedIncidentsofSexualAbuse;Investigations Anallegedincidentofsexualabuseisanincidentofsexualabuseofachild,asdefinedin720ILCS 5/11-9.1A,thatisallegedtohavebeenperpetratedbyschoolpersonnel,includingaschoolvendoror volunteer,thatoccurred:onschoolgroundsduringaschoolactivity;oroutsideofschoolgroundsornot duringaschoolactivity.
IfaDistrictemployeereportsanallegedincidentofsexualabusetoDCFSandDCFSacceptsthe reportforinvestigation,DCFSwillreferthemattertothelocalChildren’sAdvocacyCenter(CAC).The SuperintendentordesigneewillimplementprocedurestocoordinatewiththeCAC.
DCFSand/ortheappropriatelawenforcementagencywillinformtheDistrictwhenitsinvestigationis completeorhasbeensuspended,aswellastheoutcomeofitsinvestigation.Theexistenceofa DCFSand/orlawenforcementinvestigationwillnotprecludetheDistrictfromconductingitsown parallelinvestigationintotheallegedincidentofsexualabuseinaccordancewithBoardpolicy7:20, HarassmentofStudentsProhibited
SpecialSuperintendentResponsibilities
TheSuperintendentshallexecutetherequirementsinBoardpolicy5:150,PersonnelRecords, wheneveranotherschooldistrictrequestsareferenceconcerninganapplicantwhoisorwasaDistrict employeeandwasthesubjectofareportmadebyaDistrictemployeetoDCFS.
WhentheSuperintendenthasreasonablecausetobelievethatalicenseholder(1)committedan intentionalactofabuseorneglectwiththeresultofmakingachildanabusedchildoraneglectedchild underANCRAoranactofsexualmisconductunderFaith’sLaw,and(2)thatactresultedinthelicense holder’sdismissalorresignationfromtheDistrict,theSuperintendentshallnotifytheState SuperintendentandtheappropriateIntermediateServiceCenterExecutiveDirectorinwriting, providingtheIll.EducatorIdentificationNumberaswellasabriefdescriptionofthemisconduct alleged.TheSuperintendentmustmakethereportwithin30daysofthedismissalorresignationand mailacopyofthenotificationtothelicenseholder.
TheSuperintendentshalldevelopproceduresfornotifyingastudent’sparents/guardianswhena Districtemployee,contractor,oragentisallegedtohaveengagedinsexualmisconductwiththe studentasdefinedinFaith’sLaw.TheSuperintendentshallalsodevelopproceduresfornotifyingthe student'sparents/guardianswhentheBoardtakesactionrelatingtotheemploymentoftheemployee, contractor,oragentfollowingtheinvestigationofsexualmisconduct.Notificationshallnotoccurwhen theemployee,contractor,oragentallegedtohaveengagedinsexualmisconductisthestudent’s parent/guardian,and/orwhenthestudentisatleast18yearsofageoremancipated.
TheSuperintendentshallexecutetherecordkeepingrequirementsofFaith’sLaw.
SpecialBoardofEducationMemberResponsibilities EachindividualBoardmembermust,ifanallegationisraisedtothememberduringanopenor closedBoardmeetingthatastudentisanabusedchildasdefinedinANCRA,directorcausethe BoardtodirecttheSuperintendentorotherequivalentschooladministratortocomplywithANCRA’s requirementsconcerningthereportingofchildabuse.
IftheBoarddeterminesthatanyDistrictemployee,otherthananemployeelicensedunder105ILCS 5/21B,haswillfullyornegligentlyfailedtoreportaninstanceofsuspectedchildabuseorneglectas requiredbyANCRA,theBoardmaydismissthatemployeeimmediately.
WhentheBoardlearnsthatalicensedteacherwasconvictedofanyfelony,itmustpromptlyreportitto
theStateagencieslistedinBoardpolicy2:20,PowersandDutiesoftheBoardofEducation; Indemnification
LEGALREF.: 20U.S.C.§7926,ElementaryandSecondaryEducationAct.
105ILCS5/10-21.9,5/10-23.13,5/21B-85,5/22-85.5,and5/22-85.10.
20ILCS1305/1-1etseq
20ILCS2435/.
325ILCS5/,AbusedandNeglectedChildReportingAct.
720ILCS5/12C-50.1,CriminalCodeof2012.
CROSSREF.: 2:20(PowersandDutiesoftheBoardofEducation;Indemnification),3:40 (Superintendent),3:50(AdministrativePersonnelOtherThantheSuperintendent),3:60 (AdministrativeResponsibilityoftheBuildingPrincipal),4:60(PurchasesandContracts),4:165 (AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors),5:20(Workplace HarassmentProhibited),5:30(HiringProcessandCriteria),5:100(StaffDevelopmentProgram), 5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest),5:150(Personnel Records),5:200(TermsandConditionsofEmploymentandDismissal),5:290(Employment TerminationandSuspensions),6:120(EducationofChildrenwithDisabilities),6:250(Community ResourcePersonsandVolunteers),7:20(HarassmentofStudentsProhibited),7:150(Agencyand PoliceInterviews)
Adopted:December16,2024
BrookwoodSD167
5:100StaffDevelopmentProgram TheSuperintendentordesigneeshallimplementastaffdevelopmentprogram.Thegoalofthe programshallbetoupdateandimprovetheskillsandknowledgeofstaffmembersinordertoachieve andmaintainahighlevelofjobperformanceandsatisfaction.Additionally,thedevelopmentprogram forlicensedstaffmembersshallbedesignedtoeffectuateanySchoolImprovementPlanssothat studentlearningobjectivesmeetorexceedgoalsestablishedbytheDistrictandState.
AbusedandNeglectedChildReportingAct(ANCRA)andErin'sLawTraining ThestaffdevelopmentprogramshallincludetheAbusedandNeglectedChildReportingAct(ANCRA) mandatedreportertrainingandtrainingontheawarenessandpreventionofchildsexualabuseand groomingbehaviors(Erin’sLaw)asfollows(seeBoardpolicies4:165,AwarenessandPreventionof ChildSexualAbuseandGroomingBehaviors,and5:90,AbusedandNeglectedChildReporting):
1 Withinthreemonthsofemployment,eachstaffmembermustcompletemandatedreporter trainingfromaprovideroragencywithexpertiseinrecognizingandreportingchildabuse. Mandatedreportertrainingmustbecompletedagainatleasteverythreeyears.
2. ByJanuary31ofeveryyear,allschoolpersonnelmustcompleteevidence-informedtrainingon preventing,reporting,andrespondingtochildsexualabuse,groomingbehaviors(including sexualmisconductasdefinedinFaith'sLaw),andboundaryviolations.
In-ServiceTrainingRequirements Thestaffdevelopmentprogramshallprovide,ataminimum,withinsixmonthsofemploymentand renewedatleastonceeveryfiveyearsthereafter(unlessrequiredmorefrequentlybyotherStateor federallaw),thein-servicetrainingofallDistrictstaffwhoworkwithpupilson:
1. Healthconditionsofstudents,includingbutnotlimitedtotrainingon:
a. Anaphylacticreactionsandmanagement,conductedbyapersonwithexpertiseon anaphylacticreactionsandmanagement;
b Managementofasthma,preventionofasthmasymptoms,andemergencyresponseinthe schoolsetting;
c Thebasicsofseizurerecognitionandfirstaidandemergencyprotocols,consistentwith bestpracticeguidelinesissuedbytheCentersforDiseaseControlandPrevention;
d. Thebasicsofdiabetescare,howtoidentifywhenadiabeticstudentneedsimmediateor emergencymedicalattention,andwhomtocontactincaseofemergency;
e. Currentbestpracticesregardingidentificationandtreatmentofattentiondeficit hyperactivitydisorder;and
f Howtorespondtoanincidentinvolvinglife-threateningbleeding,includinguseofa school'straumableedingcontrolkit,ifapplicable.
2 Social-emotionallearning.Trainingmayincludeprovidingeducationtoallschoolpersonnel aboutthecontentoftheIllinoisSocialandEmotionalLearningStandards,howtheyapplyto everydayschoolinteractions,andexamplesofhowsocialemotionallearningcanbeintegrated intoinstructionalpracticesacrossallgradesandsubjects.
3 Developingculturalcompetency,includingbutnotlimitedtounderstandingandreducingimplicit bias,includingimplicitracialbiasasdefinedin105ILCS5/10-20.61(implicitbiastraining).
4. Identifyingwarningsignsofmentalillness,trauma,andsuicidalbehaviorinyouth,alongwith appropriateinterventionandreferraltechniques,includingresourcesandguidelinesasoutlined in105ILCS5/2-3.166(AnnMarie'sLaw)andthedefinitionsoftrauma,trauma-responsive learningenvironments,andwholechildassetforthin105ILCS5/3-11.
5. Domesticandsexualviolenceandtheneedsofexpectantandparentingyouth,conductedby
personswithexpertiseindomesticandsexualviolenceandtheneedsofexpectantand parentingyouth.Trainingshallinclude,butisnotlimitedto:
a. Communicatingwithandlisteningtoyouthvictimsofdomesticorsexualviolenceand expectantandparentingyouth;
b. Connectingyouthvictimsofdomesticorsexualviolenceandexpectantandparenting youthtoappropriatein-schoolservicesandotheragencies,programs,andservicesas needed;
c ImplementingtheDistrict'spoliciesandproceduresregardingsuchyouth,including confidentiality;and
d Proceduresforrespondingtoincidentsofteendatingviolencethattakeplaceatschool, onschoolgrounds,atschool-sponsoredactivities,orinvehiclesusedforschool-provided transportationasoutlinedin105ILCS110/3.10(seeBoardpolicy7:185,TeenDating ViolenceProhibited).
6 Protectionsandaccommodationsforstudents,includingbutnotlimitedtotrainingon:
a ThefederalAmericanswithDisabilitiesActasitpertainstotheschoolenvironment;and
b. Homelessness.
7 Educatorethicsandrespondingtochildsexualabuseandgroomingbehavior(seeBoardpolicy 5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest);includingbut notlimitedtotrainingon:
a. Teacher-studentconduct;
b Schoolemployee-studentconduct;and
c Evidence-informedtrainingonpreventing,recognizing,reporting,andrespondingtochild sexualabuseandgroomingasoutlinedin105ILCS5/10-23.13(Erin'sLaw).
8. Effectiveinstructioninviolencepreventionandconflictresolution,conductedinaccordancewith therequirementsof105ILCS5/27-23.4(violencepreventionandconflictresolutioneducation).
AdditionalTrainingRequirements Inaddition,thestaffdevelopmentprogramshallincludeeachofthefollowing:
1 Ongoingprofessionaldevelopmentforteachers,administrators,schoolresourceofficers,and staffregardingtheadverseconsequencesofschoolexclusionandjustice-systeminvolvement, effectiveclassroommanagementstrategies,culturallyresponsivediscipline,theappropriate andavailablesupportiveservicesforthepromotionofstudentattendanceandengagement,and developmentallyappropriatedisciplinarymethodsthatpromotepositiveandhealthyschool climates.
2 Annualcontinuingeducationand/ortrainingopportunities(professionalstandards)forschool nutritionprogramdirectors,managers,andstaff.Eachschoolfoodauthority’sdirectorshall documentcompliancewiththisrequirementbytheendofeachschoolyearandmaintain documentationforathree-yearperiod.
3 ThefollowingindividualsmustcompleteconcussiontrainingasspecifiedintheYouthSports ConcussionSafetyAct:coachesandassistantcoaches(whethervolunteeroremployee)ofan interscholasticathleticactivity;nurses,licensedand/ornon-licensedhealthcareprofessionals servingontheConcussionOversightTeam;athletictrainers;gameofficialsofaninterscholastic athleticactivity;andphysiciansservingontheConcussionOversightTeam.
4 Forschoolpersonnelwhoworkwithhazardousortoxicmaterialsonaregularbasis,trainingon thesafehandlinganduseofsuchmaterials.
5. Fordelegatedcareaidesperformingservicesinconnectionwithastudent’sseizureactionplan, traininginaccordancewith105ILCS150/,theSeizureSmartSchoolAct.
6. Fordelegatedcareaidesperformingservicesinconnectionwithastudent'sdiabetescareplan, traininginaccordancewith105ILCS145/,theCareofStudentswithDiabetesAct.
7. ForallDistrictstaff,annualsexualharassmentpreventiontraining.
8 TitleIXrequirementsfortraininginaccordancewith34C.F.R.§106.8(d)asfollows(seeBoard policy2:265,TitleIXGrievanceProcedure).
9 TrainingforallDistrictemployeesonthepreventionofdiscriminationandharassmentbasedon race,color,andnationalorigininschoolaspartofnewemployeetrainingandatleastonce everytwoyears.
10. TrainingforatleastonedesignatedemployeeateachschoolaboutthePrioritizationofUrgency ofNeedforServices(PUNS)databaseandstepsrequiredtoregisterstudentsforit.
TheSuperintendentshalldevelopprotocolsforadministeringyouthsuicideawarenessandprevention educationtostaffconsistentwithBoardpolicy7:290,SuicideandDepressionAwarenessand Prevention
LEGALREF.: 20U.S.C.§1681etseq.,TitleIXoftheEducationalAmendmentsof1972;34C.F.R.Part106.
42U.S.C.§1758b,Pub.L.111-296,Healthy,Hunger-FreeKidsActof2010;7C.F.R.Parts210and 235.
105ILCS5/2-3.62,5/2-3.166,5/3-11,5/10-20.17a,5/10-20.61,5/10-22.6(c-5),5/10-22.39,5/1023.12,5/10-23.13,5/22-80(h),5/22-95,and5/24-5.
105ILCS25/1.15,InterscholasticAthleticOrganizationAct.
105ILCS145/25,CareofStudentswithDiabetesAct
105ILCS150/25,SeizureSmartSchoolAct.
105ILCS110/3,CriticalHealthProblemsandComprehensiveHealthEducationAct.
325ILCS5/4,AbusedandNeglectedChildReportingAct.
745ILCS49/,GoodSamaritanAct.
775ILCS5/2-109and5/5A-103,Ill.HumanRightsAct.
23Ill.Admin.Code§§22.20,226.800,andPart525.
77Ill.Admin.Code§527.800.
CROSSREF.:2:265(TitleIXGrievanceProcedure),2:270(DiscriminationandHarassmentonthe BasisofRace,Color,andNationalOriginProhibited),3:40(Superintendent),3:50(Administrative PersonnelOtherThantheSuperintendent),4:160(EnvironmentalQualityofBuildingsandGrounds), 4:165(AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors),5:20(Workplace HarassmentProhibited),5:90(AbusedandNeglectedChildReporting),5:120(EmployeeEthics; CodeofProfessionalConduct;andConflictofInterest),5:250(LeavesofAbsence),6:15(School Accountability),6:20(SchoolYearCalendarandDay),6:50(SchoolWellness),6:160(English Learners),7:10(EqualEducationalOpportunities),7:20(HarassmentofStudentsProhibited),7:180 (PreventionofandResponsetoBullying,Intimidation,andHarassment),7:185(TeenDatingViolence Prohibited),7:270(AdministeringMedicinestoStudents),7:285(AnaphylaxisPrevention,Response, andManagementProgram),7:290(SuicideandDepressionAwarenessandPrevention),7:305 (StudentAthleteConcussionsandHeadInjuries)
Adopted:October21,2024
TheBoardofEducationwillperiodicallyrecognizethoseDistrictemployeeswhocontribute significantlytotheeducationalprogramsandwelfareofthestudents.
Adopted:July18,2022
BrookwoodSD167
AllDistrictemployeesareexpectedtomaintainhighstandardsintheirjobperformance,demonstrate integrityandhonesty,beconsiderateandcooperative,andmaintainprofessionalandappropriate relationshipswithstudents,parents/guardians,staffmembers,andothers.
TheSuperintendentordesigneeshallprovidethispolicytoallDistrictemployeesandstudentsand/or parents/guardiansintheirrespectivehandbooks,andensureitspostingontheDistrict’swebsite,if any.
ProfessionalandAppropriateConduct ProfessionalandappropriateemployeeconductareimportantBoardgoalsthatimpactthequalityofa safelearningenvironmentandtheschoolcommunity,increasingstudents’abilitytolearnandthe District’sabilitytoeducate.Toprotectstudentsfromsexualmisconductbyemployees,and employeesfromtheappearanceofimpropriety,StatelawalsorecognizestheimportanceforDistrict employeestoconstantlymaintainprofessionalandappropriaterelationshipswithstudentsbyfollowing establishedexpectationsandguidelinesforemployee-studentboundaries.Manybreachesof employee-studentboundariesdonotrisetothelevelofcriminalbehaviorbutdoposeapotentialrisk tostudentsafetyandimpactthequalityofasafelearningenvironment.Repeatedviolationsof employee-studentboundariesmayindicatethegroomingofastudentforsexualabuse.As bystanders,employeesmayknowofconcerningbehaviorsthatnooneelseisawareof,sotheir trainingon:(1)preventing,recognizing,reporting,andrespondingtochildsexualabuseandgrooming behavior;(2)thispolicy;and(3)federalandstatereportingrequirementsisessentialtomaintaining theBoard’sgoalofprofessionalandappropriateconduct.
TheSuperintendentordesigneeshallidentifyemployeeconductstandardsthatdefineappropriate employee-studentboundaries,providetrainingaboutthem,andmonitortheDistrict’semployeesfor violationsofemployee-studentboundaries.Theemployeeconductstandardswillrequirethat,ata minimum:
1 EmployeeswhoaregovernedbytheCodeofEthicsforIllinoisEducators,adoptedbytheIll. StateBoardofEducation(ISBE),willcomplywithitsincorporationbyreferenceintothispolicy.
2 Employeesaretrainedoneducatorethics,childabuse,groomingbehaviors,andemployeestudentboundaryviolationsasrequiredbylawandBoardpolicies2:265,TitleIXGrievance Procedure;4:165,AwarenessandPreventionofChildSexualAbuseandGrooming Behaviors;5:90,AbusedandNeglectedChildReporting;and5:100,StaffDevelopment Program.
3 Employeesmaintainprofessionalrelationshipswithstudents,includingmaintainingemployeestudentboundariesbaseduponstudents’ages,gradelevels,anddevelopmentallevelsand followingDistrict-establishedguidelinesforspecificsituations,includingbutnotlimitedto:
a Transportingastudent;
b Takingorpossessingaphotoorvideoofastudent;and
c. Meetingwithastudentorcontactingastudentoutsidetheemployee’sprofessionalrole.
4 Employeesreportprohibitedbehaviorsand/orboundaryviolationspursuanttoBoardpolicies 2:260,UniformGrievanceProcedure;2:265,TitleIXGrievanceProcedure;and5:90,Abused andNeglectedChildReporting.
5 Disciplineuptoandincludingdismissalwilloccurforanyemployeewhoviolatesanemployee conductstandardorengagesinanyofthefollowing:
a. Violatesexpectationsandguidelinesforemployee-studentboundaries.
b Sexuallyharassesastudent.
c. WillfullyornegligentlyfailstofollowreportingrequirementsoftheAbusedandNeglected ChildReportingAct(325ILCS5/),TitleIXoftheEducationAmendmentsof1972(20 U.S.C.§1681etseq.),ortheElementaryandSecondaryEducationAct(20U.S.C.§ 7926).
d. Engagesingroomingasdefinedin720ILCS5/11-25.
e Engagesingroomingbehaviors.Prohibitedgroomingbehaviorsinclude,ataminimum, sexualmisconduct.Sexualmisconductisanyact,includingbutnotlimitedto,anyverbal, nonverbal,written,orelectroniccommunicationorphysicalactivity,byanemployeewith directcontactwithastudent,thatisdirectedtowardorwithastudenttoestablisha romanticorsexualrelationshipwiththestudent.Examplesinclude,butarenotlimitedto:
i. Asexualorromanticinvitation.
ii Datingorsolicitingadate.
iii Engaginginsexualizedorromanticdialog.
iv. Makingsexuallysuggestivecommentsthataredirectedtowardorwithastudent.
v Self-disclosureorphysicalexposureofasexual,romantic,oreroticnature.
vi. Asexual,indecent,romantic,oreroticcontactwiththestudent.
StatementofEconomicInterests ThefollowingemployeesmustfileaStatementofEconomicInterestsasrequiredbytheIll. GovernmentalEthicsAct:
1. Superintendent;
2 BuildingPrincipal;
3. Headofanydepartment;
4 Anyemployeewho,astheDistrict’sagent,isresponsiblefornegotiatingoneormorecontracts, includingcollectivebargainingagreement(s),intheamountof$1,000orgreater;
5 Hearingofficer;
6. Anyemployeehavingsupervisoryauthorityfor20ormoreemployees;and
7 Anyemployeeinapositionthatrequiresanadministrativeorachiefschoolbusinessofficial endorsement.
EthicsandGiftBan Boardpolicy2:105,EthicsandGiftBan,appliestoallDistrictemployees.Studentsshallnotbeused inanymannerforpromotingapoliticalcandidateorissue.
ProhibitedInterests;ConflictofInterest;andLimitationofAuthority
Inaccordancewith105ILCS5/22-5,“noschoolofficerorteachershallbeinterestedinthesale, proceeds,orprofitsofanybook,apparatus,orfurnitureusedortobeusedinanyschoolwithwhich suchofficerorteachermaybeconnected,”exceptwhentheemployeeistheauthorordeveloperof instructionalmaterialslistedwithISBEandadoptedforusebytheBoard.Anemployeehavingan interestininstructionalmaterialsmustfileanannualstatementwiththeBoardSecretary.
Forthepurposeofacquiringprofitorpersonalgain,noemployeeshallactasanagentoftheDistrict norshallanemployeeactasanagentofanybusinessinanytransactionwiththeDistrict.This includesparticipationintheselection,award,oradministrationofacontractsupportedbyafederal awardorStateawardgovernedbytheGrantAccountabilityandTransparencyAct(GATA)(30ILCS 708/)whentheemployeehasarealorapparentconflictofinterest.Aconflictofinterestariseswhen anemployeeoranyofthefollowingindividualshasafinancialorotherinterestinoratangiblebenefit fromtheentityselectedforthecontract:
1. Amemberoftheemployee’simmediatefamily;
2 Anemployee’spartner;or
3 Anentitythatemploysorisabouttoemploytheemployeeoroneoftheindividualslistedinone ortwoabove.
Employeesshallneithersolicitnoracceptgratuities,favors,oranythingofmonetaryvaluefrom contractors,potentialcontractors,orpartiestoagreementsorsubcontracts.Situationsinwhichthe interestisnotsubstantialorthegiftisanunsoliciteditemofnominalvaluemustcomplywithStatelaw andBoardpolicy2:105,EthicsandGiftBan
OutsideEmployment
Employeesshallnotengageinanyotheremploymentorinanyprivatebusinessduringregular workinghoursoratsuchothertimesasarenecessarytofulfillappropriateassignedduties.
Incorporated byreference: 5:120-E(CodeofEthicsforIll.Educators)
LEGALREF.:
U.S.Constitution,FirstAmendment.
2C.F.R.§200.318(c)(1).
5ILCS420/4A-101,Ill.GovernmentalEthicsAct.
5ILCS430/,StateOfficialsandEmployeeEthicsAct.
30ILCS708/,GrantAccountabilityandTransparencyAct.
50ILCS135/,LocalGovernmentalEmployeesPoliticalRightsAct.
105ILCS5/10-22.39,5/10-23.13,5/22-5,5/22-85.5,and5/22-93.
325ILCS5/,AbusedandNeglectedChildReportingAct.
720ILCS5/11-25,CriminalCodeof2012.
775ILCS5/5A-102,Ill.HumanRightsAct.
23Ill.Admin.CodePart22,CodeofEthicsforIll.Educators.
Pickeringv.BoardofTownshipH.S.Dist.205,391U.S.563(1968). Garcettiv.Ceballos,547U.S.410(2006).
CROSSREF.: 2:105(EthicsandGiftBan),2:265(TitleIXGrievanceProcedure),4:60(Purchases andContracts),4:165(AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors), 5:90(AbusedandNeglectedChildReporting),5:100(StaffDevelopmentProgram),5:125(Personal TechnologyandSocialMedia;UsageandConduct),5:200(TermsandConditionsofEmployment andDismissal),5:290(EmploymentTerminationandSuspensions),7:20(HarassmentofStudents Prohibited)
Adopted:January9,2023
5:125PersonalTechnologyandSocialMedia;UsageandConduct Definitions
Includes-Means"includeswithoutlimitation"or"includes,butisnotlimitedto."
Socialmedia-Mediaforsocialinteraction,usinghighlyaccessibleweb-basedand/ormobile technologiesthatallowuserstosharecontentand/orengageininteractivecommunicationthrough onlinecommunities.Thisincludes,butisnotlimitedto,servicessuchasFacebook,LinkedIn,X (formerlyTwitter),Threads,Instagram,TikTok,Snapchat,Discord,andYouTube
Personaltechnology-AnydevicethatisnotownedorleasedbytheDistrictorotherwiseauthorized forDistrictuseand:(1)transmitssounds,images,text,messages,videos,orelectronicinformation, (2)electronicallyrecords,plays,orstoresinformation,or(3)accessestheInternet,orprivate communicationorinformationnetworks.Thisincludescomputers,tablets,smartphones, smartwatches,andotherdevices.
UsageandConduct AllDistrictemployeeswhousepersonaltechnologyand/orsocialmediashall:
1. AdheretothehighstandardsforProfessionalandAppropriateConductrequiredbyBoard policy5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictofInterestatall times,regardlessoftheever-changingsocialmediaandpersonaltechnologyplatforms available.ThisincludesDistrictemployeespostingimagesorprivateinformationabout themselvesorothersinamannerreadilyaccessibletostudentsandotheremployeesthatis inappropriateasdefinedbyBoardpolicies5:20,WorkplaceHarassmentProhibited;5:100, StaffDevelopmentProgram;5:120,EmployeeEthics;CodeofProfessionalConduct;and ConflictofInterest;6:235,AccesstoElectronicNetworks;and7:20,HarassmentofStudents Prohibited;andtheIll.CodeofEducatorEthics,23Ill.Admin.Code§22.20.
2. ChooseaDistrict-providedorsupportedmethodwheneverpossibletocommunicatewith studentsandtheirparents/guardians.Specifically,donottext,call,oremailstudentsusing personaltechnologyanddonotuseDistrict-providedmediatocommunicatewithstudentsand theirparents/guardiansregardingschoolmatters.
3 Notinterferewithordisrupttheeducationalorworkingenvironment,orthedeliveryofeducation oreducationalsupportservices.
4 Informtheirimmediatesupervisorifastudentinitiatesinappropriatecontactwiththemviaany formofpersonaltechnologyorsocialmedia.
5. Reportinstancesofsuspectedabuseorneglectdiscoveredthroughtheuseofsocialmediaor personaltechnologypursuanttoaschoolemployee’sobligationsunderBoardpolicy5:90, AbusedandNeglectedChildReporting
6. Notdiscloseconfidentialinformation,includingbutnotlimitedtoschoolstudentrecords(e.g., studentwork,photographsofstudents,namesofstudents,oranyotherpersonallyidentifiable informationaboutstudents)orpersonnelrecords,incompliancewithBoardpolicy5:130, ResponsibilitiesConcerningInternalInformation.Donotpostorpublishinformation, anecdotes,orimagesofDistrictevents,includingofotherstaffmembers,onsocialmediasites withoutexpressorimpliedapprovalorexceptwherethestaffmemberhasalegalrighttoconvey theinformation,anecdote,orimageinsuchamanner.
7. RefrainfromusingtheDistrict'slogoswithoutpermissionandfollowBoardpolicy5:170, Copyright,andallDistrictcopyrightcomplianceprocedures.
8. Usepersonaltechnologyandsocialmediaforpersonalpurposesonlyduringnon-worktimesor hours.Anyduty-freeusemustoccurduringtimesandplacesthattheusewillnotinterferewith jobdutiesorotherwisebedisruptivetotheschoolenvironmentoritsoperation.
9. NotrepresentoneselfasspeakingonbehalfoftheDistrictorBoardofEducation;when identifyingoneselfbyrelationshiptotheDistrict,expresslydisclaimDistrictorschool endorsementoftheremarksmade.CommunicationstoandfromBoardmembersmustbein compliancewithBoardPolicy2:140.
10. Assumeallrisksassociatedwiththeuseofpersonaltechnologyandsocialmediaatschoolor school-sponsoredactivities,includingstudents'viewingofinappropriateInternetmaterials throughtheDistrictemployee'spersonaltechnologyorsocialmedia.TheBoardexpressly disclaimsanyresponsibilityforimposingcontentfilters,blockinglists,ormonitoringofits employees'personaltechnologyandsocialmedia.
11. Besubjecttoremedialandanyotherappropriatedisciplinaryactionforviolationsofthispolicy rangingfromprohibitingtheemployeefrompossessingorusinganypersonaltechnologyor socialmediaatschooltodismissaland/orindemnificationoftheDistrictforanylosses,costs,or damages,includingreasonableattorneyfees,incurredbytheDistrictrelatingto,orarisingout of,anyviolationofthispolicy.
SuperintendentResponsibilities TheSuperintendentshall:
1 InformDistrictemployeesaboutthispolicyduringthein-serviceoneducatorethics,teacherstudentconduct,andschoolemployee-studentconductrequiredbyBoardpolicy5:120, EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest.
2 DirectBuildingPrincipalstoannually:
a Providetheirbuildingstaffwithacopyofthispolicy.
b. Informtheirbuildingstaffabouttheimportanceofmaintaininghighstandardsintheir schoolrelationships.
c Remindtheirbuildingstaffthatthosewhoviolatethispolicywillbesubjecttoremedialand anyotherappropriatedisciplinaryactionuptoandincludingdismissal.
3 Buildawarenessofthispolicywithstudents,parents,andthecommunity.
4. EnsurethatneithertheDistrict,noranyoneonitsbehalf,commitsanactprohibitedbytheRight toPrivacyintheWorkplaceAct,820ILCS55/10;i.e.,theFacebookPasswordLaw
5. EnsurethatnoonefortheDistrict,oronitsbehalf,requestsofanemployeeorapplicantaccess inanymannertohisorhersocialnetworkingwebsiteorrequestspasswordstosuchsites.
LEGALREF.:
105ILCS5/21B-75and5/21B-80.
775ILCS5/5A-102,Ill.HumanRightsAct.
820ILCS55/10,RighttoPrivacyintheWorkplaceAct.
23Ill.Admin.Code§22.20,CodeofEthicsforIll.Educators.
Garcettiv.Ceballos,547U.S.410(2006).
Pickeringv.HighSchoolDist.205,391U.S.563(1968).
Mayerv.MonroeCountyCommunitySchoolCorp.,474F.3d477(7thCir.2007).
CROSSREF.:4:165(AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors), 5:20(WorkplaceHarassmentProhibited),5:30(HiringProcessandCriteria),5:100(Staff DevelopmentProgram),5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictof
Interest),5:130(ResponsibilitiesConcerningInternalInformation),5:150(PersonnelRecords),5:170 (Copyright),5:200(TermsandConditionsofEmploymentandDismissal),6:235(AccesstoElectronic Networks),7:20(HarassmentofStudentsProhibited),7:340(StudentRecords)
Adopted:December16,2024
BrookwoodSD167
5:130ResponsibilitiesConcerningInternalInformation Districtemployeesareresponsibleformaintaining:(1)theintegrityandsecurityofallinternal information,and(2)theprivacyofconfidentialrecords,includingbutnotlimitedto:studentschool records,personnelrecords,andtheminutesof,andmaterialdisclosedin,aclosedBoardof Educationmeeting.Internalinformationisanyinformation,oralorrecordedinelectronicorpaper format,maintainedbytheDistrictorusedbytheDistrictoritsemployees.TheSuperintendentor designeeshallmanageproceduresforsafeguardingtheintegrity,security,and,asappropriate, confidentialityofinternalinformation.
LEGALREF.: 20U.S.C.§1232g,FamilyEducationalandPrivacyRightsAct.
45C.F.R.§164.502,UsesandDisclosuresofProtectedHealthInformation;GeneralRules.
5ILCS140/,Ill.FreedomofInformationAct.
50ILCS205/,LocalRecordsAct.
105ILCS10/,Ill.SchoolStudentRecordsAct.
105ILCS85,StudentOnlinePersonalProtectionAct.
820ILCS40/,PersonnelRecordReviewAct.
CROSSREF.:2:140(CommunicationsToandFromtheBoard),2:250(AccesstoDistrictPublic Records),5:150(PersonnelRecords),7:340(StudentRecords),7:345(UseofEducational Technologies;StudentDataPrivacyandSecurity)
Adopted:August12,2024
BrookwoodSD167
5:140 SolicitationsByorFromStaff
Districtemployeesshallnotsolicitdonationsorsales,norshalltheybesolicitedfordonationsor sales,onschoolgroundswithoutpriorapprovalfromtheSuperintendent.
CROSSREF.:8:90(ParentOrganizationsandBoosterClubs)
Adopted:July18,2022
BrookwoodSD167
ProspectiveEmployerInquiriesConcerningaCurrentorFormerEmployee’sJobPerformance TheSuperintendentordesigneeshallmanageaprocessforrespondingtoinquiriesbyaprospective employerconcerningacurrentorformeremployee'sjobperformance.TheSuperintendentshall:
1 ExecutetherequirementsintheAbusedandNeglectedChildReportingActwheneveranother schooldistrictasksforareferenceconcerninganapplicantwhoisorwasaDistrictemployee andwasthesubjectofareportmadebyaDistrictemployeetoIll.Dept.ofChildrenandFamily Services(DCFS);and
2 ComplywiththefederallawprohibitingtheDistrictfromprovidingarecommendationof employmentforanemployee,contractor,oragentthattheDistrictknows,orhasprobablecause tobelieve,hasengagedinsexualmisconductwithastudentorminorinviolationofthelaw,but theSuperintendentordesigneemayfollowroutineproceduresregardingthetransmissionof administrativeorpersonnelfilesforthatemployee.
3 ManagetheDistrict'sresponsestoemployerrequestsforsexualmisconductrelated employmenthistoryreview(EHR)informationinaccordancewithFaith’sLaw
Whenrequestedforinformationaboutanemployeebyanentityotherthanaprospectiveemployer,the Districtwillonlyconfirmpositionandemploymentdatesunlesstheemployeehassubmittedawritten requesttotheSuperintendentordesignee.
MaintenanceandAccesstoRecords Pleaserefertothefollowingcurrentagreements:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbytheseagreements:
TheSuperintendentordesigneeshallmanagethemaintenanceofpersonnelrecordsinaccordance withStateandfederallawandBoardofEducationpolicy.Records,asdeterminedbythe Superintendent,areretainedforallemploymentapplicants,employees,andformeremployeesgiven theneedfortheDistricttodocumentemployment-relateddecisions,evaluateprogramandstaff effectiveness,andcomplywithgovernmentrecordkeepingandreportingrequirements.Personnel recordsshallbemaintainedintheDistrict'sadministrativeoffice,undertheSuperintendent'sdirect supervision.
Accesstopersonnelrecordsisavailableasfollows:
1 AnemployeewillbegivenaccesstohisorherpersonnelrecordsaccordingtoStatelawand guidelinesdevelopedbytheSuperintendent.
2. Anemployee'ssupervisororothermanagementemployeewhohasanemploymentorbusinessrelatedreasontoinspecttherecordisauthorizedtohaveaccess.
3. Anyonehavingtherespectiveemployee'swrittenconsentmayhaveaccess.
4 AccesswillbegrantedtoanyoneauthorizedbyStateorfederallawtohaveaccess.
5. AllotherrequestsforaccesstopersonnelinformationaregovernedbyBoardpolicy2:250, AccesstoDistrictPublicRecords
20U.S.C.§7926.
105ILCS5/22-94.
325ILCS5/4,AbusedandNeglectedChildReportingAct.
745ILCS46/10,EmploymentRecordDisclosureAct.
820ILCS40/,PersonnelRecordReviewAct.
23Ill.Admin.Code§1.660.
CROSSREF.:2:250(AccesstoDistrictPublicRecords),5:90(AbusedandNeglectedChild Reporting),7:340(StudentRecords)
Adopted:May15,2023
SD167
Brookwood
WorksMadeforHire TheSuperintendentshallmanagethedevelopmentofinstructionalmaterialsandcomputerprograms byemployeesduringthescopeoftheiremploymentinaccordancewithStateandfederallawsand BoardofEducationpolicies.Wheneveranemployeeisassignedtodevelopinstructionalmaterials and/orcomputerprograms,orotherwiseperformssuchworkwithinthescopeofhisorher employment,itisassuredtheDistrictshallbetheownerofthecopyright.
CopyrightCompliance Whilestaffmembersmayuseappropriatesupplementarymaterials,itiseachstaffmember's responsibilitytoabidebytheDistrict'scopyrightcomplianceproceduresandtoobeythecopyright laws.TheDistrictisnotresponsibleforanyviolationsofthecopyrightlawsbyitsstafforstudents.A staffmembershouldcontacttheSuperintendentordesigneewheneverthestaffmemberisuncertain aboutwhetherusingorcopyingmaterialcomplieswiththeDistrict'sproceduresorispermissible underthelaw,orwantsassistanceonwhenandhowtoobtainproperauthorization.Nostaffmember shall,withoutfirstobtainingthepermissionoftheSuperintendentordesignee,installordownloadany programonaDistrict-ownedcomputer.AtnotimeshallitbenecessaryforaDistrictstaffmemberto violatecopyrightlawsinordertoproperlyperformhisorherduties.
LEGALREF.: 17U.S.C.§101etseq.,FederalCopyrightLawof1976.
105ILCS5/10-23.10.
CROSSREF.:6:235(AccesstoElectronicNetworks)
Adopted:January9,2023
BrookwoodSD167
Purpose BrookwoodSchoolDistrict167(the"District")offerstheBrookwoodSchoolDistrict167403(b) RetirementPlan(the"Plan")togiveitsemployeestheopportunitytosaveadditionalfundsfor retirement.TheinvestmentoptionsmadeavailableunderthePlanincludeannuitycontract(s)and/or custodialaccounts(s)(referredtoas"FundingVehicles")and/orinvestmentprovidersoranyother entitiesauthorizedbyinvestmentprovidersthatofferannuitycontract(s)and/orcustodialaccount(s) (referredtoas"Vendors"),providedsuchFundingVehiclesand/orVendorsarespecificallyapproved bytheDistrictforuseunderthePlan.
ThisPolicyRegardingFundingVehicle(s)/Vendor(s)SelectionandDeselection(the"Policy")sets forththepolicyoftheBoardofEducationoftheBrookwoodSchoolDistrict167(the"Board") regardingthemannerinwhichFundingVehiclesand/orVendorswillbeselectedanddeselectedby theDistrictforuseunderthePlan.
Policy SelectionofFundingVehicle(s)and/orVendor(s)
FundingVehicle(s)and/orVendor(s)offeredasaninvestmentoptionunderthePlanwillbelistedon oneormoreappendicestothePlandocument,subjecttothetermsofthePlan.Theseappendicesto thePlanarecurrentlyasfollows:Appendix,A(Funding-Vehicle(s)/Vendor(s)AuthorizedtoReceive PlanContributions),AppendixB(FundingVehicle(s)/Vendor(s)AuthorizedtoReceiveOnlyContract ExchangesandPlanTransfers),AppendixC(FundingVehicle(s)/Vendor(s)AuthorizedtoReceive OnlyPlanContributionsfromGrandfatheredParticipants)andAppendixD(FundingVehicle(s)/ Vendor(s)SelectedforDepositofAutomaticEnrollment-Contributions).AppendicesB,CandD maybeusedonlyifsuchdesignationsandtransactionsarepermittedunderthetermsofthePlan.
SubjecttothetermsofthePlan,aFundingVehicleand/orVendorwillbelistedinAppendicesA,B,C and/orD(asapplicable)andofferedasaninvestmentoptionunderthePlanonlyifallofthefollowing conditionsaresatisfied:
1 TheFundingVehicleand/orVendormustbedesignatedastheinvestmentselectionforPlan contributionsbyatleast1employeewhoiseligibletoparticipateinthePlan(orsuchother minimumnumberofeligibleemployeesasisprovidedunderthetermsofacollectivebargaining agreement,ifapplicable).
InorderforaFundingVehicleand/orVendortobeconsideredforselectionasaninvestmentoption offeredunderthe.Plan,aletterofrequesttoincludetheFundingVehicleand/orVendorasan investmentoptionofferedunderthePlanmustbesubmittedtoCPIQualifiedPlanConsultants,Inc.; (thecomplianceadministratorforthePlan),P.O.Box1167,180924thStreet,GreatBend,KS675301167;andsuchletterofrequestmustincludeanenclosureofcopiesofaccountapplicationswithsuch FundingVehicleand/orVendorsignedbytheminimumnumberofeligibleemployeesdesignated above.
2 TheprovideroftheFundingVehicleand/orVendormustenterintoandcomplywiththetermsof a403(b)RetirementPlanGroupInvestmentProviderAgreement("InvestmentProvider Agreement")withCPIQualifiedPlanConsultants,Inc.("CPI").
3. Therepresentative(s)oftheFundingVehicleand/orVendormustfollowthesolicitationpolicyof theDistrictinaccordancewiththeprovisionsoftheInvestmentProviderAgreementoranyother writtencomplianceagreementreferencedinSection(2)above.Pursuanttothissolicitation policy,therepresentative(s)oftheFundingVehicleand/orVendorareonlyallowedtomeetwith andotherwisesolicitemployeesoncampusatsuchdates,timesandinsuchlocationsasis
determinedatthediscretionoftheDistrictandindicatedbywrittenapprovalofthe SuperintendentortheSuperintendent'sdesignee.
4 TheFundingVehicleand/orVendorisnotrequiredtobutmayagreetoreimbursePlan recordkeepingfeesasan,operatingexpensepaidbytheprovideroftheFundingVehicleor Vendorfromitsgeneralassets("ReimbursementCredits")and/ortoreimbursePlan RecordkeepingfeesasanindividualaccountexpensededucteddirectlyfromeachPlan participant's.custodialaccountorannuitycontract,subjecttoagreementbythePlanparticipant intheSalaryReductionAgreement.andtheterms.ofanyapplicablecollectivebargaining agreement("ReimbursementDebits").
Inthe-eventaFundingVehicleand/orVendorsubmitsaletterofrequesttobeincludedasan investmentoptionofferedunderthePlananditisdeterminedthatoneormoreoftheaboveconditions arenotsatisfied,CPIwillissueawrittennoticethatadvisestheDistrict,theFundingVehicleand/or VendorandtheeligibleemployeeswhohavedesignatedsuchFundingVehicleand/orVendorof-the conditionsthatarenotsatisfied.
IfsuchunsatisfiedconditionsmaybesubsequentlysatisfiedbytheFundingVehicleand/orVendor,a letterofrequestmayberesubmittedtoCPIwithevidenceofsuchsubsequentlysatisfiedconditions.
DeselectionofFundingVehicle(s)and/orVendor(s) IntheeventaFundingVehicleand/orVendorthatisofferedasaninvestmentoptionunderthePlan andlistedononeormoreofthefour(4)appendicestothePlandocumentfailstosatisfyanyoneof theconditionslistedabovetobeincludedasaselectedFundingVehicleand/orVendorunderthe Plan,suchFundingVehicleand/orVendorwillbedeselectedasaninvestmentoptionofferedunder thePlanandremovedfromtheapplicablelisting(s)onthePlanappendices.
AtthetimethatCPIand/ortheDistrictdeterminethataFundingVehicleand/orVendorhasfailedto satisfyanyoneoftheconditionslistedabove,CPIwillissueawrittennoticetotheFundingVehicle and/orVendoradvisingitofthecondition(s)thatarenotsatisfiedandthattheFundingVehicleand/or VendorwillbedeselectedasaninvestmentoptionofferedunderthePlanifsuchcondition(s)arenot subsequentlysatisfied.TheFundingVehicleand/orVendorwillbegivenanopportunityto subsequentlysatisfysuchconditions,pursuanttothetermsoftheInvestmentProviderAgreementor otherwrittencomplianceagreementbetweentheprovideroftheFundingVehicleand/orVendor,CPI and/ortheDistrict.IftheFundingVehicleand/orVendordoesnotsatisfyalloftheconditionslisted abovewithinthetimeperiodandpursuanttothetermsprovidedundertheInvestmentProvider AgreementorotherwrittencomplianceAgreement,theFundingVehicleand/orVendorwillbe deselectedasaninvestmentoptionofferedunderthePlanatsuchtime
Iftheonlyconditionthatisnotsatisfiedisthattheminimumnumberofeligibleemployeesareno longercontributingtotheFundingvehicleand/orvendor,theFundingVehicleand/orVendorwillbe givenanopportunitytosubmittoCPIaletterofrequesttoremainasaselectedFundingVehicle and/orVendorwithanenclosureofcopiesofaccountapplicationswithsuchFundingVehicleand/or Vendorsignedbytheminimumnumberofeligibleemployeesdesignatedabove.IftheFunding Vehicleand/orVendorcannotprovidecopiesofaccountapplicationssignedbytheminimumnumber ofeligibleemployeeswithinthetimeperiodprovidedundertheInvestmentProviderAgreementor otherwrittencomplianceagreementandtheFundingVehicleand/orVendorhasenteredintothe 403(b)RetirementPlanGroupInvestmentProviderAgreementwithCPI,thePlanparticipants contributingtosuchFundingVehicleand/orVendoratsuchtimemaycontinuetocontribute,tothe FundingVehicleand/orVendor,butnootherPlanparticipantsoreligibleemployeesmaycontributeto theFundingVehicleand/orVendor.Insuchcase,theFundingVehicleand/orVendorwillbelistedon AppendixC(FundingVehicle(s)/Vendor(s)AuthorizedtoReceiveOnlyPlanContributionsfrom GrandfatheredParticipants)asauthorizedtoreceiveonlyPlancontributionsfromsuchgrandfathered participants.IftheFundingVehicleand/orVendorcannotprovidecopiesofaccountapplications signedbytheminimumnumberofeligibleemployeeswithinthetimeperiodprovidedunderthe
InvestmentProviderAgreementorotherwrittencomplianceagreementandtheFundingVehicle and/orVendorhasnotenteredintothe403(b)RetirementPlanGroup-InvestmentProviderAgreement withCPI,theFundingVehicleand/orVendorwillbedeselectedasaninvestmentoptionofferedunder thePlanatsuchtimeandnoPlanparticipantmaycontributetosuchFundingVehicleand/orVendor.
ADOPTED:March18,2013
BrookwoodSD167
5:180TemporaryIllnessorTemporaryIncapacity Atemporaryillnessortemporaryincapacityisanillnessorothercapacityofill-beingthatrendersan employeephysicallyormentallyunabletoperformassignedduties.Duringsuchaperiod,the employeecanuseaccumulatedsickleavebenefits.However,incomereceivedfromothersources (worker'scompensation,District-paidinsuranceprograms,etc.)willbedeductedfromtheDistrict's compensationliabilitytotheemployee.TheBoardofEducation'sintentisthatinnocasewillthe employee,whoistemporarilydisabled,receivemorethan100percentoftheirgrosssalary.
ThoseinsuranceplansprivatelypurchasedbytheemployeeandtowhichtheDistrictdoesnot contribute,arenotapplicabletothispolicy.
Ifillness,incapacity,oranyotherconditioncausesateacherorotherlicensedemployeetobeabsent inoneschoolyear,afterexhaustionofallavailableleave,formorethan90consecutiveworkdays, suchabsencemaybeconsideredapermanentdisabilityandtheBoardmaybegindismissal proceedingssubjecttoStateandfederallaw,includingtheAmericanswithDisabilitiesAct.The Superintendentmayrecommendthisparagraph'susewhencircumstancesstronglysuggestthatthe teacherorotherlicensedemployeereturnedtoworkintermittentlyinordertoavoidthisparagraph's application.ThisparagraphshallnotbeconsideredalimitationontheBoard'sauthoritytotakeany actionconcerninganemployeethatisauthorizedbyStateandfederallaw.
Anyemployeemayberequiredtohaveanexamination,attheDistrict'sexpense,byaphysicianwho islicensedinIllinoistopracticemedicineandsurgeryinallitsbranches,alicensedadvancedpractice registerednurse,oralicensedphysicianassistantiftheexaminationisjob-relatedandconsistentwith businessnecessity.
LEGALREF.: 42U.S.C.§12101etseq.,AmericanswithDisabilitiesAct.
105ILCS5/10-22.4,5/24-12,and5/24-13.
Elderv.SchoolDist.No.1271/2,60Ill.App.2d56(1stDist.1965).
SchoolDistrictNo.151v.ISBE,154Ill.App.3d375(1stDist.1987).
CROSSREF.:5:30(HiringProcessandCriteria),5:40(CommunicableandChronicInfectious Disease),5:185(FamilyandMedicalLeave),5:250(LeavesofAbsence),5:330(SickDays, Vacation,Holidays,andLeaves)
Adopted:August12,2024
BrookwoodSD167
5:185FamilyandMedicalLeave Pleaserefertothefollowingcurrentagreements:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbytheaboveagreements: LeaveDescription
Aneligibleemployeemayuseunpaidfamilyandmedicalleave(FMLAleave),guaranteedbythe federalFamilyandMedicalLeaveAct.TheU.S.DepartmentofLabor'srules(federalrules) implementingFMLA,astheymaybeamendedfromtimetotime,controlFMLAleave.
AneligibleemployeemaytakeFMLAleaveforuptoacombinedtotalof12weekseach12-month period,beginningSeptember1andendingAugust31ofthenextyear.
Duringasingle12-monthperiod,aneligibleemployee'sFMLAleaveentitlementmaybeextendedto atotalof26weeksofunpaidleavetocareforacoveredservicemember(definedinthefederalrules) withaseriousinjuryorillness.The"single12-monthperiod"ismeasuredforwardfromthedatethe employee'sfirstFMLAleavetocareforthecoveredservicememberbegins.
WhileFMLAleaveisnormallyunpaid,theDistrictwillsubstituteanemployee'saccruedcompensatory time-offand/orpaidleaveforunpaidFMLAleave,providedsuchleaveisavailableforusein accordancewithBoardpoliciesandrules.Inaddition,allpoliciesandrulesregardingtheuseofpaid leaveapplywhenpaidleaveissubstitutedforunpaidFMLAleave.Anysubstitutionofpaidleavefor unpaidFMLAleavewillcountagainsttheemployee'sFMLAleaveentitlement.UseofFMLAleave shallnotprecludetheuseofotherapplicableunpaidleavethatwillextendtheemployee'sleave beyond12weeks,providedthattheuseofFMLAleaveshallnotservetoextendsuchotherunpaid leave.Anyfullworkweekperiodduringwhichtheemployeewouldnothavebeenrequiredtowork, includingsummerbreak,winterbreakandspringbreak,isnotcountedagainsttheemployee'sFMLA leaveentitlement.
FMLAleaveisavailableinoneormoreofthefollowinginstances:
1. Thebirthandfirst-yearcareofasonordaughter.
2 Theadoptionorfosterplacementofasonordaughter,includingabsencesfromworkthatare necessaryfortheadoptionorfostercaretoproceedandexpiringattheendofthe12-month periodbeginningontheplacementdate.
3 Theserioushealthconditionofanemployee'sspouse,child,orparent.
4. Theemployee'sownserioushealthconditionthatmakestheemployeeunabletoperformthe functionsofhisorherjob.
5. Theexistenceofaqualifyingexigencyarisingoutofthefactthattheemployee'sspouse,child,or parentisamilitarymemberoncoveredactivedutyorhasbeennotifiedofanimpendingcallor ordertoactiveduty,asprovidedinfederalrules.
6 Tocarefortheemployee'sspouse,child,parent,ornextofkinwhoisacoveredservicemember withaseriousinjuryorillness,asprovidedbyfederalrules.
IfspousesareemployedbytheDistrict,theymaytogethertakeonly12-weeksforFMLAleaveswhen thereasonfortheleaveis1or2,above,ortocareforaparentwithaserioushealthcondition,ora
combinedtotalof26weeksforitem6above.
Anemployeemaybepermittedtoworkonanintermittentorreduced-leavescheduleinaccordance withfederalrules.
Eligibility TobeeligibleforFMLAleave,anemployeemustbeemployedataworksitewhereatleast50 employeesareemployedwithin75miles.Inaddition,oneofthefollowingprovisionsmustdescribe theemployee:
1 TheemployeehasbeenemployedbytheDistrictforatleast12monthsandhasbeenemployed foratleast1,000hoursofserviceduringthe12-monthperiodimmediatelybeforethebeginning oftheleave.The12monthsanemployeemusthavebeenemployedbytheDistrictneednotbe consecutive.However,theDistrictwillnotconsideranyperiodofpreviousemploymentthat occurredmorethansevenyearsbeforethedateofthemostrecenthiring,exceptwhenthe servicebreakisduetofulfillmentofacoveredserviceobligationundertheemployee's UniformedServicesEmploymentandReemploymentRightsAct(USERRA),38U.S.C.4301,et seq.,orwhenawrittenagreementexistsconcerningtheDistrict'sintentiontorehirethe employee.
2 Theemployeeisafull-timeclassroomteacher.
RequestingLeave IftheneedfortheFMLAleaveisforeseeable,anemployeemustprovidetheSuperintendentor designeewithatleast30days'advancenoticebeforetheleaveistobegin.If30days'advancenotice isnotpracticable,thenoticemustbegivenassoonaspracticable.Theemployeeshallmakea reasonableefforttoscheduleaplannedmedicaltreatmentsoasnottodisrupttheDistrict's operations,subjecttotheapprovalofthehealthcareprovideradministeringthetreatment.The employeeshallprovideatleastverbalnoticesufficienttomaketheSuperintendentordesigneeaware thatheorsheneedsFMLAleave,andtheanticipatedtiminganddurationoftheleave.Failuretogive therequirednoticeforaforeseeableleavemayresultinadelayingrantingtherequestedleaveuntilat least30daysafterthedatetheemployeeprovidesnotice.
Certification Within15calendardaysaftertheSuperintendentordesigneemakesarequestforcertificationfora FMLAleave,anemployeemustprovideoneofthefollowing:
1 Whentheleaveistocarefortheemployee'scoveredfamilymemberwithaserioushealth condition,theemployeemustprovideacompleteandsufficientcertificatesignedbythefamily member'shealthcareprovider.
2 Whentheleaveisduetotheemployee'sownserioushealthcondition,theemployeemust provideacompleteandsufficientcertificatesignedbytheemployee'shealthcareprovider.
3. Whentheleaveistocareforacoveredservicememberwithaseriousillnessorinjury,the employeemustprovideacompleteandsufficientcertificatesignedbyanauthorizedhealthcare providerforthecoveredservicemember.
4. Whentheleaveisbecauseofaqualifiedexigency,theemployeemustprovide:(a)acopyofthe coveredmilitarymember'sactivedutyordersorotherdocumentationissuedbythemilitary indicatingthatthemilitarymemberisonactivedutyorcalltoactivedutystatus,andthedatesof thecoveredmilitarymember'sactivedutyservice,and(b)astatementordescription,signedby theemployee,ofappropriatefactsregardingthequalifyingexigencyforwhichFMLAleaveis requested.
TheDistrictmayrequireanemployeetoobtainasecondandthirdopinionatitsexpensewhenithas
reasontodoubtthevalidityofamedicalcertification.
TheDistrictmayrequirerecertificationatreasonableintervals,butnotmoreoftenthanonceevery30 days.Regardlessofthelengthoftimesincethelastrequest,theDistrictmayrequestrecertification whenthe,(1)employeerequestsaleaveextension,(2)circumstancesdescribedbytheoriginal certificationchangesignificantly,or(3)Districtreceivesinformationthatcastsdoubtuponthe continuingvalidityoftheoriginalcertification.Recertificationisattheemployee'sexpenseandmust beprovidedtotheDistrictwithin15calendardaysaftertherequest.TheDistrictmayrequest recertificationeverysixmonthsinconnectionwithanyabsencebyanemployeeneedingan intermittentorreducedscheduleleaveforconditionswithadurationinexcessofsixmonths.
FailuretofurnishacompleteandsufficientcertificationonformsprovidedbytheDistrictmayresultin adenialoftheleaverequest.
ContinuationofHealthBenefits DuringFMLAleave,employeesareentitledtocontinuationofhealthbenefitsthatwouldhavebeen providediftheywereworking.Anyshareofhealthplanpremiumsbeingpaidbytheemployeebefore takingtheleave,mustcontinuetobepaidbytheemployeeduringtheFMLAleave.ADistrict's obligationtomaintainhealthinsurancecoverageceasesifanemployee'spremiumpaymentismore than30dayslateandtheDistrictnotifiestheemployeeatleast15daysbeforecoveragewillcease.
ChangedCircumstancesandIntenttoReturn AnemployeemustprovidetheSuperintendentordesigneereasonablenoticeofchanged circumstances(i.e.,withintwobusinessdaysifthechangedcircumstancesareforeseeable)thatwill alterthedurationoftheFMLAleave.TheSuperintendentordesignee,takingintoconsiderationallof therelevantfactsandcircumstancesrelatedtoanindividual'sleavesituation,mayaskanemployee whohasbeenonFMLAleaveforeightconsecutiveweekswhetherheorsheintendstoreturntowork.
ReturntoWork IfreturningfromFMLAleaveoccasionedbytheemployee'sownserioushealthcondition,the employeeisrequiredtoobtainandpresentcertificationfromtheemployee'shealthcareproviderthat heorsheisabletoresumework.
AnemployeereturningfromFMLAleavewillbegivenanequivalentpositiontohisorherposition beforetheleave,subjectto:(1)permissiblelimitationstheDistrictmayimposeasprovidedinthe FMLAorimplementingregulations,and(2)theDistrict'sreassignmentpoliciesandpractices.
Classroomteachersmayberequiredtowaittoreturntoworkuntilthenextsemesterincertain situationsasprovidedbytheFMLAregulations.
Implementation TheSuperintendentordesigneeshallensurethat:(1)allrequirednoticesandresponsestoleave requestsareprovidedtoemployeesinaccordancewiththeFMLA;and(2)thispolicyisimplemented inaccordancewiththeFMLA.IntheeventofaconflictbetweenthepolicyandtheFMLAorits regulations,thelattershallcontrol.ThetermsusedinthispolicyshallbedefinedasintheFMLA regulations.
LEGALREF.: 29U.S.C.§2601etseq.,FamilyandMedicalLeaveAct;29C.F.R.Part825.
105ILCS5/24-6.4.
CROSSREF.:5:180(TemporaryIllnessorTemporaryIncapacity),5:250(LeavesofAbsence),5:310 (CompensatoryTime-Off),5:330(SickDays,Vacation,Holidays,andLeaves)
Adopted:January10,2022
BrookwoodSD167
BrookwoodSD167
5:190TeacherQualifications Ateacher,asthetermisusedinthispolicy,referstoaDistrictemployeewhoisrequiredtobe licensedunderStatelaw.Thefollowingqualificationsapply:
1. Eachteachermust:
a HaveavalidIllinoisProfessionalEducatorLicenseissuedbytheStateSuperintendentof EducationwiththerequiredendorsementsasprovidedintheSchoolCode.
b ProvidetheDistrictOfficewithacompleteofficialtranscriptofcreditsearnedininstitutions ofhighereducation.
c. OnorbeforeSeptember1ofeachyear,unlessotherwiseprovidedinanapplicable collectivebargainingagreement,providetheDistrictOfficewithanofficialtranscriptofany creditsearnedsincethedatethelasttranscriptwasfiled.
d. NotifytheSuperintendentofanychangeintheteacher'stranscript.
2 AllteachersworkinginaprogramsupportedwithfederalfundsunderTitleI,PartAmustmeet applicableStatecertificationandlicensurerequirements.
TheSuperintendentordesigneeshall:
1 MonitorcompliancewithStateandfederallawrequirementsthatteachersbeappropriately licensed;
2. Throughincentivesforvoluntarytransfers,professionaldevelopment,recruitingprograms,or othereffectivestrategies,ensurethatminoritystudentsandstudentsfromlow-incomefamilies arenottaughtathigherratesthanotherstudentsbyunqualified,out-of-field,orinexperienced teachers;and
3. Ensureparents/guardiansofstudentsinschoolsreceivingTitleIfundsarenotifiedoftheirright torequesttheirstudents'classroomteachers'professionalqualifications.
LEGALREF.:
20U.S.C.§6312(e)(1)(A).
105ILCS5/10-20.15,5/21B-15,5/21B-20,5/21B-25,and5/24-23.
23Ill.Admin.Code§1.610etseq.,§1.705etseq.,andPart25.
CROSSREF.:6:170(TitleIPrograms)
Adopted:December11,2023
BrookwoodSD167
5:200TermsandConditionsofEmploymentandDismissal TheBoardofEducationdelegatesauthorityandresponsibilitytotheSuperintendenttomanagethe termsandconditionsfortheemploymentofprofessionalpersonnel.TheSuperintendentshallact reasonablyandcomplywithStateandfederallawaswellasanyapplicableindividualemployment contractorcollectivebargainingagreementineffect.TheSuperintendentisresponsibleformaking dismissalrecommendationstotheBoardconsistentwiththeBoard'sgoalofhavingahighlyqualified, highperformingstaff.
Salary Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
SchoolYearandDay Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
Duty-FreeLunch Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
NursingMothers TheDistrictaccommodatesemployeeswhoarenursingmothersaccordingtoprovisionsinStateand federallaw.
AssignmentsandTransfers Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
SchoolSocialWorkerServicesOutsideofDistrictEmployment SchoolsocialworkersmaynotprovideservicesoutsideoftheirDistrictemploymenttoanystudent(s) attendingschoolintheDistrict.Schoolsocialworkerhasthemeaningstatedin105ILCS5/14-1.09a.
Dismissal
TheDistrictwillfollowStatelawwhendismissingateacher.
Evaluation
Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
29U.S.C.§218(d),Pub.L.117-328,PumpforNursingMothersAct.
42U.S.C.§2000ggetseq.,Pub.L.117-328,PregnantWorkersFairnessAct.
105ILCS5/10-19,5/10-19.05,5/10-20.65,5/14-1.09a,5/22-96,5/22.4,5/24-16.5,5/24-2,5/24-8, 5/24-9,5/24-11,5/24-12,5/24-21,5/24A-1through24A-20.
820ILCS260/,NursingMothersintheWorkplaceAct.
23Ill.Admin.CodeParts50(EvaluationofEducatorLicensedEmployees)and51(Dismissalof TenuredTeachers).
ClevelandBd.ofEduc.v.Loudermill,470U.S.532(1985).
CROSSREF.:5:120(EmployeeEthics;CodeofProfessionalConduct;andConflictofInterest), 5:290(EmploymentTerminationandSuspensions),6:20(SchoolYearCalendarandDay)
Adopted:August12,2024
BrookwoodSD167
ItisexpectedthateveryeffortwillbemadebythePrincipalandteachertohelpthechildwithhis/her difficultiesatschoolbeforerecommendingthatparentsengageatutor.TheBoardbelievesthatby maintainingahighqualityinstructionalstaffandprovidingforarich,variedcurriculumtheneedfor individualtutoringisminimized.
TheSuperintendentisdirectedtoestablishsuchrulesaswillprotectboththeschoolsystemand teachersfromchargesofconflictofinterestshouldindividualtutoringberecommendedinexceptional cases.
ADOPTED:March18,2013
BrookwoodSD167
5:210Resignations TeachersmayresignatanytimewithconsentoftheBoardofEducation.Noteachermayresign duringtheschoolterminordertoacceptanotherteachingpositionwithouttheconsentoftheBoard.A teachermayresignoutsideofaschooltermiftheteacherprovideswrittennoticetothesecretaryof theBoard,atleast30calendardayspriortothefirststudentattendancedayofthefollowingschool year.Teacherswhoresignwithlessthan30days’noticepriortothefirststudentattendancedayofthe followingschooltermwillbedeemedtohaveresignedduringtheschoolterm.
LEGALREF.: 105ILCS5/24-14.
ParkForestHeightsSchoolDist.v.StateTeacherCertificationBd.,363Ill.App.3d433(1stDist. 2006).
Adopted:December11,2023
BrookwoodSD167
TheSuperintendentmayemploysubstituteteachersasnecessarytoreplaceteacherswhoare temporarilyabsent.
Asubstituteteachermustholdeitheravalidteachingorsubstitutelicenseandmayteachintheplace ofalicensedteacherwhoisundercontractwiththeBoard.Thereisnolimitonthenumberofdaysthat asubstituteteachermayteachintheDistrictduringtheschoolyear,exceptasfollows:
1. Asubstituteteacherholdingasubstitutelicensemayteachforanyonelicensedteacherunder contractwiththeDistrictonlyforaperiodnottoexceed90paidschooldaysinanyoneschool term.
2 AteacherholdingaProfessionalEducatorLicenseorEducatorLicensewithStipulationsmay teachforanyonelicensedteacherundercontractwiththeDistrictonlyforaperiodnottoexceed 120paidschooldays.
TheIll.Teachers’RetirementSystem(TRS)limitsasubstituteteacherwhoisaTRSannuitantto substituteteachingforaperiodnottoexceed120paiddaysor600paidhoursineachschoolyear throughJune30,2026,butnotmorethan100paiddaysinthesameclassroom.BeginningJuly1, 2026,asubstituteteacherwhoisaTRSannuitantmaysubstituteteachforaperiodnottoexceed100 paiddaysor500paidhoursinanyschoolyear,unlessthesubjectareaisonewheretheRegional Superintendenthascertifiedthatapersonnelshortageexists.
TheBoardofEducationestablishesadailyrateofpayforsubstituteteachers.Substituteteachers receiveonlymonetarycompensationfortimeworkedandnootherbenefits.
Short-TermSubstituteTeachers Ashort-termsubstituteteachermustholdavalidshort-termsubstituteteachinglicenseandhave completedtheDistrict’sshort-termsubstituteteachertrainingprogram.Unlessotherwisepermittedby law,short-termsubstitutesmayteachnomorethanfiveconsecutiveschooldaysforeachlicensed teacherwhoisundercontractwiththeBoard.
EmergencySituations AsubstituteteachermayteachwhennolicensedteacherisundercontractwiththeBoardifthe DistricthasanemergencysituationasdefinedinStatelaw.Duringanemergencysituation,a substituteteacherislimitedto30calendardaysofemploymentpereachvacantposition.The SuperintendentshallnotifytheappropriateRegionalOfficeofEducation(ROE)withinfivebusiness daysaftertheemploymentofasubstituteteacherinanemergencysituation.TheBoardmaycontinue toemploythesamesubstituteteacherinavacantpositionfor90calendardaysoruntiltheendofthe semester,whicheverisgreater,if,priortotheendofthethencurrent30-calendar-dayperiod,the DistrictmakesawrittenrequesttotheROEfora30-calendar-dayextensionandtheextensionis grantedbytheROE.
LEGALREF.: 105ILCS5/10-20.68,5/21B-20(2),5/21B-20(3),and5/21B-20(4).
40ILCS5/16-118,Ill.PensionCode.
23Ill.Admin.Code§1.790(SubstituteTeacher)and§25.520(SubstituteTeachingLicense).
CROSSREF.:5:30(HiringProcessandCriteria)
Adopted:December11,2023
5:230MaintainingStudentDiscipline Maintaininganorderlylearningenvironmentisanessentialpartofeachteacher’sinstructional responsibilities. Ateacher’sabilitytofosterappropriatestudentbehaviorisanimportantfactorinthe teacher’seducationaleffectiveness. TheSuperintendentshallensurethatteachers,otherlicensed educationalemployees(exceptforindividualsemployedasparaprofessionaleducators),andpersons providingastudent’srelatedservice: (1)maintaindisciplineintheschoolsasrequiredintheSchool Code,and(2)followtheBoardofEducationpoliciesandadministrativeproceduresonstudent conduct,behavior,anddiscipline.
Whenastudent’sbehaviorisunacceptable,theteachershouldfirstdiscussthematterwiththe student,ifappropriate.Iftheunacceptablebehaviorcontinues,theteachershouldconsultwiththe BuildingPrincipaland/ordiscusstheproblemwiththeparent(s)/guardian(s). Ateachermayremove anystudentfromthelearningsettingwhosebehaviorinterfereswiththelessonsorparticipationof fellowstudents. Astudent’sremovalmustbeinaccordancewithBoardpolicyandadministrative procedures.
Schoolpersonnelshallnotusedisciplinarymethodsthatmaybedamagingtostudents,suchas ridicule,sarcasm,orexcessivetemperdisplays.Corporalpunishment(includingslapping,paddling, orprolongedmaintenanceofastudentinphysicallypainfulpositions,andintentionalinflictionofbodily harm)isprohibitedinallcircumstances.Schoolpersonnelmayonlyusereasonableforceas permittedby105ILCS5/10-20.33.
Pleasealsorefertotheapplicablecollectivebargainingagreement(s).
LEGALREF.:
105ILCS5/22-100and5/24-24.
23Ill.Admin.Code§1.280.
CROSSREF.: 2:150(Committees),7:190(StudentBehavior),7:230(MisconductbyStudentswith Disabilities)
Adopted:December16,2024
BrookwoodSD167
5:240Suspension SuspensionWithoutPay TheBoardofEducationmaysuspendwithoutpay:(1)aprofessionalemployeependingadismissal hearing,or(2)ateacherasadisciplinarymeasureforupto30employmentdaysformisconductthat isdetrimentaltotheSchoolDistrict.Administrativestaffmembersmaynotbesuspendedwithoutpay asadisciplinarymeasure.
MisconductthatisdetrimentaltotheSchoolDistrictincludes:
Insubordination,includinganyfailuretofollowanoralorwrittendirectivefromasupervisor; ViolationofBoardpolicyorAdministrativeProcedure;
Conductthatdisruptsormaydisrupttheeducationalprogramorprocess;
ConductthatviolatesanyStateorfederallawthatrelatestotheemployee'sduties;and
Othersufficientcauses.
TheSuperintendentordesigneeisauthorizedtoissueapre-suspensionnotificationtoaprofessional employee.Thisnotificationshallincludethelengthandreasonforthesuspensionaswellasthe deadlinefortheemployeetoexercisehisorherrighttoappealthesuspensiontotheBoardorBoardappointedhearingexaminerbeforeitisimposed.Attherequestoftheprofessionalemployeemade within5calendardaysofreceiptofapre-suspensionnotification,theBoardorBoard-appointed hearingexaminerwillconductapre-suspensionhearing.TheBoardoritsdesigneeshallnotifythe professionalemployeeofthedateandtimeofthehearing.Atthepre-suspensionhearing,the professionalemployeeorhis/herrepresentativemaypresentevidence.Iftheemployeedoesnot appealthepre-suspensionnotification,theSuperintendentordesigneeshallreporttheactiontothe Boardatitsnextregularlyscheduledmeeting.
SuspensionWithPay TheBoardorSuperintendentordesigneemaysuspendaprofessionalemployeewithpay:(1)during aninvestigationintoallegationsofdisobedienceormisconductwhenevertheemployee'scontinued presenceinhisorherpositionwouldnotbeintheSchoolDistrict'sbestinterests,(2)asadisciplinary measureformisconductthatisdetrimentaltotheSchoolDistrictasdefinedabove,or(3)pendinga Boardhearingtosuspendateacherwithoutpay.
TheSuperintendentshallmeetwiththeemployeetopresenttheallegationsandgivetheemployeean opportunitytorefutethecharges.Theemployeewillbetoldthedatesandtimesthesuspensionwill beginandend.Nosuspensionwithpayshallexceed30schoolorworkingdaysinlength.
EmployeesUnderInvestigationbyIllinoisDept.ofChildrenandFamilyServices(DCFS) UponreceiptofaDCFSrecommendationthattheDistrictremoveanemployeefromhisorher positionwhenheorsheisthesubjectofapendingDCFSinvestigationthatrelatestohisorher employmentwiththeDistrict,theBoardorSuperintendentordesignee,inconsultationwiththeBoard Attorney,willdeterminewhetherto:
1 Lettheemployeeremaininhisorherpositionpendingtheoutcomeoftheinvestigation;or 2. RemovetheemployeeasrecommendedbyDCFS,proceedingwith:
a Asuspensionwithpay;or
b Asuspensionwithoutpay.
RepaymentofCompensationandBenefits
Ifaprofessionalemployeeissuspendedwithpay,eithervoluntarilyorinvoluntarily,pendingthe outcomeofacriminalinvestigationorprosecution,andtheemployeeislaterdismissedasaresultof hisorhercriminalconviction,theemployeemustrepaytotheDistrictallcompensationandthevalue ofallbenefitsreceivedbyhimorherduringthesuspension.TheSuperintendentwillnotifythe employeeofthisrequirementwhentheemployeeissuspended.
LEGALREF.: 105ILCS5/24-12.
5ILCS430/5-60(b),StateOfficialsandEmployeeEthicsAct.
325ILCS5/7.4(c-10),AbusedandNeglectedChildReportingAct.
ClevelandBd.ofEduc.v.Loudermill,470U.S.532(1985).
Barszczv.CmtyCollegeDist.No.504,400F.Supp.675(N.D.Ill.1975).
Massiev.EastSt.LouisSch.Dist.No.189,203Ill.App.3d965(5thDist.1990).
CROSSREF.:5:290(EmploymentTerminationandSuspensions)
Adopted:July18,2022
BrookwoodSD167
Eachoftheprovisionsinthispolicyappliestoallprofessionalpersonneltotheextentthatitdoesnot conflictwithanapplicablecollectivebargainingagreementorindividualemploymentcontractor benefitplan;intheeventofaconflict,suchprovisionisseverableandtheapplicablebargaining agreementorindividualagreementwillcontrol.
SickandBereavementLeave,SabbaticalLeave,PersonalLeaveand/orEmergencyLeave,Leaveof AbsenceWithoutPay,Child-RearingLeave,
Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
Staffmembersareentitledtouseupto30daysofpaidsickleavebecauseofthebirthofachildthat isnotdependentontheneedtorecoverfromchildbirth.Suchdaysmaybeusedatanytimewithinthe 12-monthperiodfollowingthebirthofthechild.Interveningperiodsofnonworkingdaysorschoolnot beinginsession,suchasbreaksandholidays,donotcounttowardsthe30workingschooldays.Asa conditionofpayingsickleavebeyondthe30workingschooldays,theBoardorSuperintendentmay requiremedicalcertification.
Forpurposesofadoption,placementforadoption,oracceptanceofachildinneedoffostercare, paidsickleavemaybeusedforreasonsrelatedtotheformaladoptionortheformalfostercare processpriortotakingcustodyofthechildoracceptingthechildinneedoffostercare,andfortaking custodyofthechildoracceptingthechildinneedoffostercare.Suchleaveislimitedto30days, unlessalongerleaveisprovidedinanapplicablecollectivebargainingagreement,andneednotbe usedconsecutivelyoncetheformaladoptionorfostercareprocessisunderway.TheBoardor Superintendentmayrequirethattheemployeeprovideevidencethattheformaladoptionorfoster careprocessisunderway.
FamilyBereavementLeave Statelawallowsamaximumof10unpaidworkdaysforeligibleemployees(FamilyandMedical LeaveActof1993,20U.S.C.§2601etseq.)totakefamilybereavementleave.Thepurpose, requirements,scheduling,andallothertermsoftheleavearegovernedbytheFamilyBereavement LeaveAct.Eligibleemployeesmayusefamilybereavementleave,withoutanyadverseemployment action,for:(1)attendancebythebereavedstaffmemberatthefuneraloralternativetoafuneralofa coveredfamilymember,whichincludesanemployee’schild,stepchild,domesticpartner,sibling, parent,mother-in-law,father-in-law,grandchild,grandparent,orstepparent(2)makingarrangements necessitatedbythedeathofthecoveredfamilymember,(3)grievingthedeathofthecoveredfamily member,or(4)absencefromworkduetoaSignificantEvent,whichincludes:(i)miscarriage,(ii)an unsuccessfulroundofintrauterineinseminationorofanassistedreproductivetechnologyprocedure, (iii)afailedadoptionmatchoranadoptionthatisnotfinalizedbecauseitiscontestedbyanother party,(iv)afailedsurrogacyagreement,(v)adiagnosisthatnegativelyimpactspregnancyorfertility, or(vi)astillbirth.AnemployeequalifyingforleaveduetoaSignificantEventwillnotberequiredto identifywhichspecificreasonappliestotheemployee’srequest.
Theleavemustbecompletedwithin60daysafterthedateonwhichtheemployeereceivednoticeof thedeathofthecoveredfamilymemberorthedateonwhichaneventunderitem(4)aboveoccurs. However,intheeventofthedeathofmorethanonecoveredfamilymemberina12-monthperiod,an employeeisentitledtouptoatotalofsixweeksofbereavementleaveduringthe12-monthperiod, subjecttocertainrestrictionsunderStateandfederallaw.Otherexistingformsofleavemaybe substitutedfortheleaveprovidedintheFamilyBereavementLeaveAct.Thispolicydoesnotcreate anyrightforanemployeetotakefamilybereavementleavethatisinconsistentwiththeFamily
BereavementLeaveAct.
ChildExtendedBereavementLeave Unpaidleavefromworkisavailabletoemployeeswhoexperiencethelossofachildbysuicideor homicide.TheChildExtendedBereavementLeaveActgovernstheduration,scheduling,continuityof benefits,andallothertermsoftheleave.Accordingly,iftheDistrictemploysatleast50butnotmore than249employeesonafull-timebasis,anemployeeisentitledtoatotalofsixweeksofunpaidleave withinoneyearaftertheemployeenotifiestheDistrictoftheloss.Anemployeemayelecttosubstitute otherformsofleavetowhichtheemployeeisentitledfortheleaveprovidedundertheChildExtended BereavementLeaveAct.
Leaves forServiceintheMilitary
Pleaserefertothefollowingcurrentagreement:
AgreementBetweenBrookwoodSchoolDistrict167BoardofEducationandTheGlenwood EducationAssociation.
Leaves toServeasanOfficer,Trustee,orRepresentativeofa
SpecificOrganization Uponrequest,theBoardwillgrant:(1)anunpaidleaveofabsencetoanelectedofficerofaStateor nationalteacherorganizationthatrepresentsteachersincollectivebargainingnegotiations,(2)upto twentydaysofpaidleaveofabsenceperyeartoatrusteeoftheTeachers’RetirementSystemin accordancewith105ILCS5/24-6.3,(3)apaidleaveofabsenceforthelocalassociationpresidentof aStateteacherassociationthatisanexclusivebargainingagentintheDistrict,orhisorherdesignee, toattendmeetings,workshops,orseminarsasdescribedin105ILCS5/24-6.2,and(4)upto10days ofpaidleaveperschooltermforteacherselectedtorepresentastatewideteacherassociationin federaladvocacyworkinaccordancewith105ILCS5/24-3.5.
GeneralAssemblyLeave LeavesforserviceintheGeneralAssembly,aswellasre-employmentrights,willbegrantedin accordancewithStateandfederallaw.Aprofessionalstaffmemberhiredtoreplaceoneinthe GeneralAssemblydoesnotacquiretenure.
LeaveforEmploymentinDepartmentofDefense TheBoardmaygrantteachersaleaveofabsencetoacceptemploymentinaDept.ofDefense overseasschool.
SchoolVisitationLeave Aneligibleprofessionalstaffmemberisentitledtoeighthoursduringanyschoolyear,nomorethan fourhoursofwhichmaybetakenonanygivenday,toattendschoolconferences,behavioral meetings,oracademicmeetingsrelatedtotheteacher’schild,iftheconferenceormeetingcannotbe scheduledduringnon-workhours.Professionalstaffmembersmustfirstuseallaccruedvacation leave,personalleave,compensatoryleave,andanyotherleavethatmaybegrantedtothe professionalstaffmember,exceptsick,anddisabilityleave.
TheSuperintendentshalldevelopadministrativeproceduresimplementingthispolicyconsistentwith theSchoolVisitationRightsAct.
LeavesforVictimsofDomesticViolence,SexualViolence,GenderViolence,orOtherCrimeof Violence Anunpaidleavefromworkisavailabletoanystaffmemberwho:(1)isavictimofdomesticviolence,
sexualviolence,genderviolence,oranyothercrimeofviolenceor(2)hasafamilyorhousehold memberwhoisavictimofsuchviolencewhoseinterestsarenotadversetotheemployeeasitrelates tothedomesticviolence,sexualviolence,genderviolence,oranyothercrimeofviolence.Theunpaid leaveallowstheemployeetoseekmedicalhelp,legalassistance,counseling,safetyplanning,and otherassistance,andtogrieveandattendtomattersnecessitatedbythedeathofafamilyor householdmemberwhoiskilledinacrimeofviolence,withoutsufferingadverseemploymentaction.
TheVictims’EconomicSecurityandSafetyAct(VESSA)governsthepurpose,requirements, scheduling,andcontinuityofbenefits,andallothertermsoftheleave.Accordingly,iftheDistrict employsatleast50employees,andsubjecttoanyexceptionsinVESSA,anemployeeisentitledtoa totalof12workweeksofunpaidleaveduringany12-monthperiod.Neitherthelawnorthispolicy createsarightforanemployeetotakeunpaidleavethatexceedstheunpaidleavetimeallowed under,orisinadditiontotheunpaidleavetimepermittedby,thefederalFamilyandMedicalLeave Actof1993(29U.S.C.§2601etseq.).
LeavetoServeasanElectionJudge AnystaffmemberwhowasappointedtoserveasanelectionjudgeunderStatelawmay,aftergiving atleast20-days'writtennoticetotheDistrict,beabsentwithoutpayforthepurposeofservingasan electionjudge.Thestaffmemberisnotrequiredtouseanyformofpaidleavetoserveasanelection judge.Nomorethan10%oftheDistrict'semployeesmaybeabsenttoserveaselectionjudgesonthe sameelectionday.
COVID-19PaidAdministrativeLeave Whenapplicable,paidadministrativeleaverelatedtoCOVID-19willbegrantedtoeligibleemployees inaccordancewithStatelaw.
LEGALREF.: 105ILCS5/10-20.83,5/24-6,5/24-6.1,5/24-6.2,5/24-6.3,5/24-13,and5/24-13.1.
10ILCS5/13-2.5,ElectionCode.
330ILCS61/,ServiceMemberEmploymentandReemploymentRightsAct.
820ILCS147/,SchoolVisitationRightsAct.
820ILCS154/,FamilyBereavementLeaveAct.
820ILCS156/,ChildExtendedBereavementLeaveAct.
820ILCS180/,Victims’EconomicSecurityandSafetyAct.
CROSSREF.:5:180(TemporaryIllnessorTemporaryIncapacity),5:185(FamilyandMedicalLeave), 5:330(SickDays,Vacation,Holidays,andLeaves)
Adopted:December11,2023
BrookwoodSD167
TheSuperintendentisauthorizedtoacceptstudentsfromuniversity-approvedteacher-training programstodostudentteachingintheDistrict.Noindividualwhohasbeenconvictedofacriminal offensethatwouldsubjecthimorhertolicensesuspensionorrevocationpursuanttoSection5/21B80oftheSchoolCodeorwhohasbeenfoundtobetheperpetratorofsexualorphysicalabuseofa minorunder18yearsofagepursuanttoproceedingsunderArticleIIoftheJuvenileCourtActof1987 ispermittedtostudentteach.
Beforepermittinganindividualtostudentteach,beginarequiredinternship,orparticipateinanyfield experienceintheDistrict,theSuperintendentordesigneeshallensurethat:
1. TheDistrictperformeda105ILCS5/10-21.9(g)Checkasdescribedbelow;and
2 Theindividualfurnishedevidenceofphysicalfitnesstoperformassigneddutiesandfreedom fromcommunicablediseasepursuantto105ILCS5/24-5.
A105ILCS5/10-21.9(g)Checkshallinclude:
1 Fingerprint-basedchecksthrough(a)theIllinoisStatePolice(ISP)forcriminalhistoryrecords information(CHRI)pursuanttotheUniformConvictionInformationAct(20ILCS2635/1),and(b) theFBInationalcrimeinformationdatabasespursuanttotheAdamWalshChildProtectionand SafetyAct(P.L.109-248);
2 AcheckoftheIllinoisSexOffenderRegistry(seetheSexOffenderCommunityNotificationLaw (730ILCS152/101etseq.);and
3. AcheckoftheIllinoisMurdererandViolentOffenderAgainstYouthRegistry(Murdererand ViolentOffenderAgainstYouthRegistrationAct(730ILCS154/75-105).
TheSchoolCoderequireseachindividualstudentteachingorbeginningarequiredinternshipto providetheDistrictwithwrittenauthorizationfor,andpaythecostsof,hisorher105ILCS5/1021.9(g)check(includinganyapplicablevendor'sfees).Uponreceiptofthisauthorizationandpayment, theSuperintendentordesigneewillsubmitthestudentteacher'sname,sex,race,dateofbirth,social securitynumber,fingerprintimages,andotheridentifiers,asprescribedbytheIll.StatePolice(ISP), totheISP.TheSuperintendentordesigneewillprovideeachstudentteacherwithacopyofhisorher report.
Assignment
TheSuperintendentordesigneeshallberesponsibleforcoordinatingplacementsofallstudent teacherswithintheDistrict.Studentteachersshouldbeassignedtosupervisingteacherswhose qualificationsareacceptabletotheDistrictandthestudents'respectivecollegesoruniversities.
LEGALREF.:
34U.S.C.§20901etseq.,AdamWalshChildProtectionandSafetyAct,P.L.109-248.
20ILCS2635/1,UniformConvictionInformationAct.
105ILCS5/10-21.9,5/10-22.34,and5/24-5.
CROSSREF.:4:175(ConvictedChildSexOffender;Screening;Notifications),5:190(Teacher Qualifications)
Adopted:May15,2023
BrookwoodSD167
5:270EmploymentAt-Will,Compensation,andAssignment
EmploymentAt-Will
Unlessotherwisespecificallyprovided,Districtemploymentisat-will,meaningthatemploymentmay beterminatedbytheDistrictoremployeeatanytimeforanyreason,otherthanareasonprohibitedby law,ornoreasonatall.NothinginBoardofEducationpolicyisintendedorshouldbeconstruedas alteringtheemploymentat-willrelationship.
Exceptionstoemploymentat-willmayincludeemployeeswhoareemployedannually,havean employmentcontract,orareotherwisegrantedalegitimateinterestincontinuedemployment.The Superintendentisauthorizedtomakeexceptionstoemployingnonlicensedemployeesat-willbutshall maintainarecordofpositionsoremployeeswhoarenotat-will.
Compensation
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Forthoseemployeesnotcoveredbythisagreement:
TheBoardwilldeterminesalaryandwagesforeducationalsupportpersonnel.Incrementsare dependentonevidenceofcontinuingsatisfactoryperformance.Anemployeecoveredbytheovertime provisionsinStateorfederallaw,shallnotworkovertimewithoutthepriorauthorizationfromthe employee'simmediatesupervisor.Educationalsupportpersonnelarepaidevery2weeks.
Assignment
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Forthoseemployeesnotcoveredbythisagreement:
TheSuperintendentisauthorizedtomakeassignmentsandtransfersofeducationalsupport personnel.
LEGALREF.: 105ILCS5/10-22.34and5/10-23.5.
CROSSREF.:5:10(EqualEmploymentOpportunityandMinorityRecruitment)5:35(Compliancewith theFairLaborStandardsAct),5:290(EmploymentTerminationandSuspensions),5:310 (CompensatoryTime-Off)
Adopted:January11,2021
BrookwoodSD167
5:280DutiesandQualifications Allsupportstaff:(1)mustmeetqualificationsspecifiedinjobdescriptions,(2)mustbeabletoperform theessentialtaskslistedand/orassigned,and(3)aresubjecttoBoardofEducationpoliciesasthey maybechangedfromtimetotimeattheBoard'ssolediscretion.
Paraprofessionals Paraprofessionalsprovidesupervisedinstructionalsupport.Serviceasaparaprofessionalrequires aneducatorlicensewithstipulationsendorsedforaparaprofessionaleducatorunlessaspecific exemptionisauthorizedbytheIll.StateBoardofEducation(ISBE).
Individualswithonlynon-instructionalduties(e.g.,providingtechnicalsupportforcomputers,providing personalcareservices,orperformingclericalduties)arenotparaprofessionals,andtherequirements inthissectiondonotapply.Inaddition,individualscompletingtheirclinicalexperiencesand/orstudent teachingdonotneedtocomplywiththissection,providedtheirserviceotherwisecomplieswithISBE rules.
NonlicensedPersonnelWorkingwithStudentsandPerformingNon-InstructionalDuties Nonlicensedpersonnelperformingnon-instructionaldutiesmaybeused:
1 Forsupervisingstudyhalls,longdistanceteachingreceptionareasusedincidenttoinstructional programstransmittedbyelectronicmedia(e.g.,computers,video,andaudio),detentionand disciplineareas,andschool-sponsoredextracurricularactivities;
2 Assupervisors,chaperones,orsponsorsfornon-academicschoolactivitiesorforschool activitiesconnectedtotheacademicprogramduringanytimeinwhichtheGovernorhas declaredadisasterduetoapublichealthemergency,inaccordancewithISBErule;or
3. Fornon-teachingdutiesnotrequiringinstructionaljudgmentorstudentevaluation.
Nothinginthispolicypreventsanonlicensedpersonfromservingasaguestlecturerorresource personunderacertificatedteacher'sdirectionandwiththeadministration'sapproval.
CoachesandAthleticTrainers Athleticcoachesandtrainersshallhavethequalificationsrequiredbyanyassociationinwhichthe SchoolDistrictmaintainsamembership.Regardlessofwhethertheathleticactivityisgovernedbyan association,theSuperintendentordesigneeshallensurethateachathleticcoach:(1)is knowledgeableregardingcoachingprinciples,(2)hasfirstaidtraining,and(3)isatrainedAutomated ExternalDefibrillatoruseraccordingtorulesadoptedbytheIllinoisDepartmentofPublicHealth. AnyoneperformingathletictrainingservicesshallbelicensedundertheIllinoisAthleticTrainers PracticeAct,beanathletictraineraideperformingcareactivitiesundertheon-sitesupervisionofa licensedathletictrainer,orotherwisebequalifiedtoperformathletictraineractivitiesunderStatelaw.
BusDrivers Allschoolbusdriversmusthaveavalidschoolbusdriverpermit.TheSuperintendentordesignee shallinformtheIllinoisSecretaryofState,within30daysofbeinginformedbyaschoolbusdriver,that thebusdriverpermitholderhasbeencalledtoactiveduty.Newbusdriversandbusdriverswhoare returningfromalapseintheiremploymentaresubjecttotherequirementscontainedinBoardpolicy 5:30,HiringProcessandCriteriaandBoardpolicy5:285,DrugandAlcoholTestingforSchoolBus andCommercialVehicleDrivers.
LEGALREF.:
C.F.R.§200.58.
105ILCS5/10-22.34,5/10-22.34a,and5/10-22.34b.
625ILCS5/6-104and5/6-106.1,Ill.VehicleCode.
23Ill.Admin.Code§§1.280,1.630,and25.510.
CROSSREF.:4:110(Transportation),4:170(Safety),5:30(HiringProcessandCriteria),5:35 (CompliancewiththeFairLaborStandardsAct),5:285(DrugandAlcoholTestingforSchoolBusand CommercialVehicleDrivers),6:250(CommunityResourcePersonsandVolunteers)
Adopted:January9,2023
BrookwoodSD167
5:285DrugandAlcoholTestingforSchoolBusandCommercialVehicleDrivers TheDistrictshalladheretoStateandfederallawandregulationsrequiringadrugandalcoholtesting programforschoolbusandcommercialvehicledrivers.TheSuperintendentordesigneemanagesa programtoimplementStateandfederallawdefiningthecircumstancesandproceduresforthe testing.
Thispolicyshallnotbeimplemented,andnoadministrativeprocedureswillbeneeded,untilitis reasonablyforeseeablethattheDistrictwillhirestaffforaposition(s)requiringacommercialdriver's license.
LEGALREF.: 49U.S.C.§31306,AlcoholandControlledSubstancesTesting(OmnibusTransportationEmployee TestingActof1991,P.L.102-143).
49C.F.R.Parts40(ProceduresforTransportationWorkplaceDrugandAlcoholTestingPrograms), 382(ControlledSubstanceandAlcoholUseandTesting),and395(HoursofServiceofDrivers).
625ILCS5/6-106.1and5/6-106.1c.
CROSSREF.: 4:110(Transportation),5:30(HiringProcessandCriteria),5:280(Dutiesand Qualifications)
Adopted:May15,2023
BrookwoodSD167
Resignation Anemployeeisrequestedtoprovidetwoweeks’noticeofaresignation.Aresignationnoticecannot berevokedoncegiven.
Retirement Pleaserefertotheapplicablebargainingagreement(s).
Foremployeesnotcoveredbyanagreement:
Anemployeeplanningtoretireshouldnotifyhisorhersupervisoratleasttwomonthsbeforethe retirementdate.
Non-RIFDismissal TheDistrictmayterminateanat-willemployeeatanytimeforanyornoreason,butnotforareason prohibitedbyStateorfederallaw.
Employeeswhoareemployedannuallyorhaveacontract,orwhootherwisehavealegitimate expectationofcontinuedemployment,maybedismissed:(1)attheendoftheschoolyearoratthe endoftheirrespectivecontractafterbeingprovidedappropriatenoticeandaftercompliancewithany applicablecontractualprovisions,or(2)mid-yearormid-contractprovidedappropriatedueprocess proceduresareprovided.
TheSuperintendentisresponsibleformakingdismissalrecommendationstotheSchoolBoard consistentwiththeBoard’sgoalofhavingahighlyqualified,highperformingstaff.Thisincludes recommendinganon-licensedemployeeforimmediatedismissalforwillfulornegligentfailureto reportaninstanceofsuspectedchildabuseorneglectasrequiredby325ILCS5/.
ReductioninForceandRecall Pleaserefertotheapplicablebargainingagreement(s).
Foremployeesnotcoveredbyanagreement:
TheBoardmay,asnecessaryorprudent,decidetodecreasethenumberofeducationalsupport personnelortodiscontinuesomeparticulartypeofeducationalsupportserviceand,asaresultofthat action,dismissorreducethehoursofoneormoreeducationalsupportemployees.Whenmaking decisionsconcerningreductioninforceandrecall,theBoardwillfollowSections10-22.34c (outsourcingnon-instructionalservices)and10-23.5(procedures)oftheSchoolCode,totheextent theyareapplicableandnotsupersededbylegislationoranapplicablecollectivebargaining agreement.
FinalPaycheck Aterminatingemployee’sfinalpaycheckwillbeadjustedforanyunused,earnedvacation credit.Employeesarepaidforallearnedvacation.Terminatingemployeeswillreceivetheirfinalpay onthenextregularpaydayfollowingthedateoftermination,exceptthatanemployeedismisseddueto areductioninforceshallreceivehisorherfinalpaycheckonorbeforethenextregularpaydate followingthelastdayofemployment.
Suspension Exceptasprovidedbelow,theSuperintendentisauthorizedtosuspendanemployeewithoutpayasa
disciplinarymeasure,duringaninvestigationintoallegationsofmisconductorpendingadismissal hearingwhenever,intheSuperintendent’sjudgment,theemployee’spresenceisdetrimentaltothe District.Adisciplinarysuspensionshallbewithpay:(1)whentheemployeeisexemptfromthe overtimeprovisions,or(2)untilanemployeewithanemploymentcontractforadefinitetermis providedanoticeandhearingaccordingtothesuspensionpolicyforprofessionalemployees.Upon receiptofarecommendationfromtheIll.Dept.ChildrenandFamilyServices(DCFS)thattheDistrict removeanemployeefromhisorherpositionwhenheorsheisthesubjectofapendingDCFS investigationthatrelatestohisorheremploymentwiththeDistrict,theBoardorSuperintendentor designee,inconsultationwiththeBoardAttorney,willdeterminewhetherto:
1 Lettheemployeeremaininhisorherpositionpendingtheoutcomeoftheinvestigation;or 2. Removetheemployeeasrecommended,proceedingwith:
a. Asuspensionwithpay;or
b Asuspensionwithoutpay.
Anycriminalconvictionresultingfromtheinvestigationorallegationsshallrequiretheemployeeto repaytotheDistrictallcompensationandthevalueofallbenefitsreceivedbytheemployeeduringthe suspension.TheSuperintendentwillnotifytheemployeeofthisrequirementwhentheemployeeis suspended.
LEGALREF.: 105ILCS5/10-22.34cand5/10-23.5
5ILCS430etseq.,StateOfficialsandEmployeesEthicsAct.
325ILCS5/7.4(c-10),AbusedandNeglectedChildReportingAct.
820ILCS105/4a,MinimumWageLaw.
CROSSREF.:5:90(AbusedandNeglectedChildReporting),5:120(EmployeeEthics;Codeof ProfessionalConduct;andConflictofInterest),5:240(Suspension),5:270(EmploymentAt-Will, Compensation,andAssignment)
Adopted:August12,2024
BrookwoodSD167
5:300SchedulesandEmploymentYear Pleaserefertotheapplicablecollectivebargainingagreement(s).
Foremployeesnotcoveredbyacurrentapplicablebargainingagreement:
TheSuperintendentshallsuperviseaprocessforsettingworkschedulesandanemploymentyearfor educationalsupportemployeesinaccordancewithStateandfederallaw,BoardofEducationpolicy, andapplicableagreementsandshall:
1 Assigneachemployeeonesupervisorwhowillestablishaworkschedule,includingbreaks,as requiredbybuildingorDistrictneeds,workload,andtheefficientmanagementofhuman resources;
2 Allowfortheabilitytorespondtochangingcircumstancesbyalteringworkschedulesas needed;and
3 Considerthewell-beingoftheemployee. TheSuperintendent’sapprovalisrequiredtoestablish aflexibleworkscheduleorjob-sharing.
Breaks
Pleaserefertotheapplicablecollectivebargainingagreement(s).
Foremployeesnotcoveredbyacurrentapplicablebargainingagreement:
Anemployeewhoworksatleast7.5continuoushoursshallreceivea30-minuteduty-freemealbreak thatbeginswithinthefirstfivehoursoftheemployee’sworkday. TheDistrictaccommodates employeeswhoarenursingmothersaccordingtoStateandfederallaw.
LEGALREF.: 29U.S.C.§§207and218d,FairLaborStandardsAct.
105ILCS5/10-20.14a,5/10-22.34,and5/10-23.5.
740ILCS137/,RighttoBreastfeedAct.
820ILCS105/,MinimumWageLaw.
820ILCS260/,NursingMothersintheWorkplaceAct.
CROSSREF.:5:10(EqualEmploymentOpportunityandMinorityRecruitment),5:35(Compliancewith theFairLaborStandardsAct)
Adopted:May13,2024
BrookwoodSD167
5:310CompensatoryTime-Off Thispolicygovernstheuseofcompensatorytime-offbyemployeeswho:(1)arecoveredbythe overtimeprovisionsoftheFairLaborStandardsAct,29U.S.C.§201etseq.,and(2)arenot representedbyanexclusivebargainingrepresentative.
Employeesmaybegiven1-1/2hoursofcompensatorytime-offinlieuofcashpaymentforeachhour ofovertimeworked.Otherthanasprovidedbelow,atnotimemayanemployee'saccumulated compensatorytime-offexceed240hours,whichrepresentscompensationfor160hoursofovertime. Anemployeewhoseworkregularlyincludespublicsafety,emergencyresponse,orseasonalactivities mayaccumulateamaximumof480hoursofcompensatorytime,whichrepresentscompensationfor 320hoursofovertime.Ifanemployeeaccruesthemaximumnumberofcompensatorytime-offhours, theemployee:(1)ispaidforanyadditionalovertimehoursworked,attherateofoneandone-half timestheemployee'sregularhourlyrateofpay,and(2)doesnotaccumulatecompensatorytime-off untiltheemployeeusesanequalamountofaccruedtime-off.
Anemployeewhohasaccruedcompensatorytime-offshallbepermittedtousesuchtimeinatleast half-daycomponentsprovidedsuchrequestsdonotundulydisrupttheDistrict'soperations.The employee'ssupervisormustapprovearequesttousecompensatorytime-off.
Uponterminationofemployment,anemployeewillbepaidforunusedcompensatorytimeatthe higherof:
1. Theaverageregularratereceivedbysuchemployeeduringthelastthreeyearsofemployment; or
2. Thefinalregularratereceivedbysuchemployee.
Compensatorytime-offistimeduringwhichtheemployeeisnotworkingandis,therefore,notcounted as"hoursworked"forpurposesofovertimecompensation.
Implementation TheSuperintendentordesigneeshallimplementthispolicyinaccordancewiththeFLSA.Intheevent ofaconflictbetweenthepolicyandtheFLSA,thelattershallcontrol.
LEGALREF.: 29U.S.C.§201etseq.,FairLaborStandardsAct;29C.F.R.Part553.
CROSSREF.:5:35(CompliancewiththeFairLaborStandardsAct),5:185(FamilyandMedical Leave),5:270(EmploymentAt-Will,Compensation,andAssignment)
Adopted:August12,2024
BrookwoodSD167
TheSuperintendentisresponsiblefordesigningandimplementingaprogramforevaluatingthejob performanceofeacheducationalsupportstaffmemberaccordingtostandardscontainedinBoardof EducationpoliciesaswellasincompliancewithStatelawandanyapplicableemployeehandbook.
Pleaserefertotheapplicablecollectivebargainingagreement(s).
Foremployeesnotcoveredbyacurrentapplicablebargainingagreement:
Thestandardsfortheevaluationprogramshallinclude,butnotbelimitedto:
1 Eachemployeeshallbeevaluatedannually,preferablybeforetheannualsalaryreview.
2. Thedirectsupervisorshallprovideinput.
3. Theemployee'sworkquality,promptness,attendance,reliability,conduct,judgment,and cooperationshallbeconsidered.
4 Theemployeeshallreceiveacopyoftheannualevaluation.
5. AllevaluationsshallcomplywithStateandfederallawandanyapplicableemployeehandbook.
CROSSREF.:5:10(EqualEmploymentOpportunityandMinorityRecruitment),5:150(Personnel Records)
Adopted:January9,2023
BrookwoodSD167
5:322EvaluationoftheSuperintendent TheBoardwilldevoteatleastonepersonnelsessioneachyeartoanevaluationofthe Superintendent'sperformance.
TheBoardmay,butwillnotbeobligatedto:
1 ExtendtheSuperintendent'sexistingcontractforoneyeariftheSuperintendenthasmetall performanceandimprovementgoalscontainedinamulti-yearcontract;
2 NegotiateanewcontractforaperiodnottoexceedfiveyearsiftheSuperintendent'smulti-year, performance-basedcontractistoexpire;
3. ExtendtheSuperintendent'scontractiftheexistingcontractisaoneyearonlycontract;or
4 Votenottoextendorrenew.
ADOPTED:March18,2013
BrookwoodSD167
5:330SickDays,Vacation,Holidays,andLeaves Eachoftheprovisionsinthispolicyappliestoalleducationalsupportpersonneltotheextentthatit doesnotconflictwithanapplicablecollectivebargainingagreementorindividualemploymentcontract orbenefitplan;intheeventofaconflict,suchprovisionisseverableandtheapplicablebargaining agreementorindividualagreementwillcontrol.ThispolicyistheDistrict'swrittenplanallowingeligible employeestoconverteligibleaccumulatedsickleavetoservicecredituponaDistrictemployee's retirementundertheIll.MunicipalRetirementFund.
SickLeave,IMRFServiceCredit,andFuneralLeave Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbythisagreement:
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Vacation
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbythisagreement:
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Holidays
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbythisagreement:
UnlesstheDistrictreceivesawaiverormodificationoftheSchoolCodepursuanttoSection23.UnlesstheDistricthasawaiverormodificationoftheSchoolCodepursuanttoSection2-3.25gor 24-2(b)allowingittoscheduleschoolonalegalschoolholidaylistedbelow,Districtemployeeswillnot berequiredtoworkon: NewYear'sDay
Day MartinLutherKingJr.'sBirthday
MemorialDay
JuneteenthNationalFreedomDay
IndependenceDay
ChristmasDay
Aholidaywillnotcauseadeductionfromanemployee'stimeorcompensation.TheDistrictmay requireeducationalsupportpersonneltoworkonaschoolholidayduringanemergencyorforthe continuedoperationandmaintenanceoffacilitiesorproperty.
PersonalLeave
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
Foremployeesnotcoveredbythisagreement:
Pleaserefertothefollowingcurrentagreement:
AgreementBetweentheBrookwoodSchoolDistrict167BoardofEducationandTheUnified StaffAssociation.
LeavetoServeasaTrusteeoftheIll.MunicipalRetirementFund
Uponrequest,theBoardwillgrant20daysofpaidleaveofabsenceperyeartoatrusteeoftheIll. MunicipalRetirementFundinaccordancewithStatelaw.
OtherLeaves
Educationalsupportpersonnelreceivethefollowingleavesonthesametermsandconditionsgranted professionalpersonnelinBoardpolicy5:250,LeavesofAbsence:
1. LeaveforServiceintheMilitary.
2 LeaveforServiceintheGeneralAssembly.
3. SchoolVisitationLeave.
4 LeavesforVictimsofDomesticViolence,SexualViolence,GenderViolence,orOtherCrimeof Violence.
5 FamilyBereavementLeave.
6. ChildExtendedBereavementLeave.
7 Leavetoserveasanelectionjudge.
8 COVID-19PaidAdministrativeLeave.
LEGALREF.:
105ILCS5/10-20.7b,5/10-20.83,5/24-2,5/24-6,and5/24-6.3.
10ILCS5/13-2.5,ElectionCode.
330ILCS61/,ServiceMemberEmploymentandReemploymentRightsAct.
105ILCS5/10-20.7b,5/24-2,and5/24-6.
820ILCS147,SchoolVisitationRightsAct.
820ILCS154/,FamilyBereavementLeaveAct.
820ILCS156/,ChildExtendedBereavementLeaveAct.
820ILCS180/,Victims’EconomicSecurityandSafetyAct.
SchoolDist151v.ISBE,507N.E.2d134(Ill.App.1,1987);Elderv.SchoolDist.No.1271/2,208 N.E.2d423(Ill.App.1,1965).
CROSSREF.:5:180(TemporaryIllnessorTemporaryIncapacity),5:185(FamilyandMedicalLeave), 5:250(LeavesofAbsence)
Adopted:December11,2023
BrookwoodSD167
BrookwoodSD167
6:10EducationalPhilosophyandObjectives TheDistrict'seducationalprogramwillseektoprovideanopportunityforeachstudenttodevelopto hisorhereducationalpotential.Theobjectivesfortheeducationalprogramareto:
1 Fosterstudents'self-discovery,self-awareness,andself-discipline.
2. Developstudents'awarenessofandappreciationforculturaldiversity.
3 Stimulatestudents'intellectualcuriosityandgrowth.
4. Providestudentswithfundamentalcareerconceptsandskills.
5 Helpstudentsdevelopsensitivitytotheneedsandvaluesofothersandarespectforindividual andgroupdifferences.
6 Helpeachstudentstriveforexcellenceandinstilladesiretoreachthelimitofhisorher potential.
7. Encouragestudentstobecomelifelonglearners.
8. Provideaneducationalclimateandculturefreeofbiasconcerningtheprotectedclassifications identifiedinpolicy7:10,EqualEducationalOpportunities.
InorderfortheBoardtomonitorwhethertheeducationalprogramisattainingtheseobjectivesandto beknowledgeableofcurrentandfutureresourceneeds,theSuperintendentshallprepareanannual reportthatincludes:
1 Areviewandevaluationofthepresentcurriculum.
2 Aprojectionofcurriculumandresourceneeds.
3. Anevaluationof,andplantoeliminate,anybiasinthecurriculumorinstructionalmaterialsand methodsconcerningtheclassificationsreferredtoinitem8,above.
4 Anyplanforneworrevisedinstructionalprogramimplementation.
5 Areviewofpresentandfuturefacilityneeds.
CROSSREF: 1:30(SchoolDistrictPhilosophy),3:10(GoalsandObjectives),6:15(School Accountability),7:10(EqualEducationalOpportunities)
Adopted:July10,2023
BrookwoodSD167
6:15SchoolAccountability AccordingtotheIllinoisGeneralAssembly,theprimarypurposeofschoolingisthetransmissionof knowledgeandculturethroughwhichstudentslearninareasnecessarytotheircontinuing developmentandentryintotheworldofwork.Tofulfillthatpurpose,theIll.StateBoardofEducation (ISBE)preparedStateGoalsforLearningandLearningStandards
TheBoardofEducationgivespriorityintheallocationofresources,includingfunds,time,personnel, andfacilities,tofulfillingthispurpose.
QualityAssurance TheBoardcontinuouslymonitorsstudentachievementandthequalityoftheDistrict'swork.The Superintendentshallsupervisethefollowingqualityassurancecomponents,inaccordancewithState lawandISBErules,andcontinuouslykeeptheBoardinformed:
1 Prepareeachschool'sannualrecognitionapplicationandqualityassuranceappraisal,whether internalorexternal,toassesseachschool'scontinuousschoolimprovement.
2. ContinuouslyassesstheDistrict'sandeachschool'soverallperformanceintermsofboth academicsuccessandequity.Thisincludes,withoutlimitation,athoroughanalysisofISBE's balancedaccountabilitymeasureandeachschool'sMultipleMeasureIndexandcorresponding AnnualMeasurableObjectiveprovidedbyISBE.
3. Ifapplicable,developSchoolImprovementPlans,presentthemforBoardapproval,and supervisetheirimplementation.
4 Prepareaschoolreportcard,presentitataregularBoardmeeting,anddisseminateitas providedinStatelaw.
5 Inaccordancewith105ILCS5/2-3.153,annuallyadministeraclimatesurveyontheinstructional environmentwithintheschoolto,atminimum,studentsingrades4through8andteachers.
LEGALREF.: 105ILCS5/2-3.25,5/2-3.25a,5/2-3.25b,5/2-3.25c,5/2-3.25d-5,5/2-3.25e-5,5/2-3.25f,5/2-3.25f-5, 5/2-3.63,5/2-3.64a-5,5/2-3.153,5/10-17a,5/10-21.3a,and5/27-1.
23Ill.Admin.CodePart1,SubpartA:RecognitionRequirements.
CROSSREF.:6:170(TitleIPrograms),6:340(StudentTestingandAssessmentProgram),7:10 (EqualEducationalOpportunities)
Adopted:December11,2023
BrookwoodSD167
6:20SchoolYearCalendarandDay SchoolCalendar TheBoardofEducation,upontheSuperintendent'srecommendationandsubjecttoStateregulations, annuallyestablishesthedatesforopeningandclosingclasses,teacherinstitutesandin-services,the lengthanddatesofvacations,andthedaysdesignatedaslegalschoolholidays.Theschoolcalendar shallhaveaminimumof185daystoensure176daysofactualstudentattendance.
CommemorativeHolidays Theteachersandstudentsshalldevoteaportionoftheschooldayoneachcommemorativeholiday designatedintheSchoolCodetostudyandhonorthecommemoratedpersonoroccasion.TheBoard may,fromtimetotime,designatearegularschooldayasacommemorativeholiday.
SchoolDay TheBoardestablishesthelengthoftheschooldaywiththerecommendationoftheSuperintendent andsubjecttoStatelawrequirements.TheSuperintendentordesigneeshallensurethatobservances requiredbyStatelawarefollowedduringeachdayofschoolattendance.
LEGALREF.: 105ILCS5/10-19,5/10-19.05,5/10-20.56,5/10-20.46,5/10-30,5/18-12,5/18-12.5,5/24-2,5/27-3, 5/27-18,5/27-19,5/27-20,5/27-20.1,and5/27-20.2.
10ILCS5/11-4.1,ElectionCode.
5ILCS490/,StateCommemorativeDatesAct.
23Ill.Admin.Code§1.420(f).
Metzlv.Leininger,850F.Supp.740(N.D.Ill.1994),aff’dby57F.3d618(7thCir.1995).
CROSSREF.:2:20(PowersandDutiesoftheBoardofEducation;Indemnification),4:180 (PandemicPreparedness;Management;andRecovery),5:200(TermsandConditionsof EmploymentandDismissal),5:330(SickDays,Vacation,Holidays,andLeaves),6:60(Curriculum Content),6:70(TeachingAboutReligions),7:90(ReleaseDuringSchoolHours)
Adopted:January9,2023
BrookwoodSD167
6:30OrganizationofInstruction TheSchoolDistricthasinstructionallevelsforgradesPre-Kthrough8.TheSuperintendentshall annuallypresenttotheBoardofEducationaplanfororganizinginstructionallevelsandassigning themtoschoolfacilitiesinorderto:
1 SupporttheDistrict'seducationalprogram,
2. Maximizefacilityusagewithoutundueovercrowding,and
3 ProvidesubstantiallycomparableinstructionalprogramsacrosstheDistrict.
Students,forinstructionalpurposes,maybeplacedingroupswithinaschoolthatdonotnecessarily followgradeleveldesignations.Forpurposesofattendancereportingandotherrecords,however, eachstudentisassignedagrade-levelplacement.
Kindergarten TheDistrictmaintainsafull-daykindergartenwithaninstructionalprogramthatfulfillstheDistrict's curriculumgoalsandobjectivesandtherequirementsoftheStatelaw.TheDistrictalsooffersahalfdaykindergartenforthoseparents/guardianswhorequestahalf-dayprogram.
LEGALREF.: 105ILCS5/10-20.37and5/10-22.18.
23Ill.Admin.Code§1.420.
CROSSREF.: 6:40(CurriculumDevelopment),6:170(TitleIPrograms),7:30(StudentAssignment), 7:50(SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools),7:100(Health, Eye,andDentalExaminations;Immunizations;andExclusionofStudents)
Adopted:December11,2023
BrookwoodSD167
6:40CurriculumDevelopment Adoption TheSuperintendentshallrecommendacomprehensivecurriculumthatisinconsiderationof:
1. TheDistrict'seducationalphilosophyandgoals,
2 Studentneedsasidentifiedbyresearch,demographics,andstudentachievementandother data,
3 Theknowledge,skills,andabilitiesrequiredforstudentstobecomelife-longlearners,
4. TheminimumrequirementsofStateandfederallawandregulationsforcurriculumand graduationrequirements,
5 Thecurriculumofnon-DistrictschoolsthatfeedintoorfromaDistrictschool,providedthatthe necessarycooperationandinformationisavailable,
6 TheIllinoisStateLearningStandardsandanyDistrictlearningstandards,and
7. AnyrequiredStateorfederalstudenttesting.
TheBoardofEducationwilladopt,uponrecommendationoftheSuperintendent,acurriculumthat meetstheabovecriteria.
ExperimentalEducationalProgramsandPilotProjects TheSuperintendentmayrecommendexperimentaleducationalprogramsand/orpilotprojectsfor Boardconsideration.Proposalsmustincludegoals,materialneeds,anticipatedexpenses,andan evaluationprocess.TheSuperintendentshallsubmittotheBoardperiodicprogressreportsfor programsthatexceedoneyearindurationandafinalevaluationwithrecommendationuponthe program'scompletion.
Single-GenderClassesandActivities TheSuperintendentmayrecommendaprogramofnonvocationalsingle-genderclassesand/or activitiestoprovidediverseeducationalopportunitiesand/ormeetstudents'identifiededucational needs.Participationintheclassesoractivitiesmustbevoluntary,bothgendersmustbetreatedwith substantialequality,andtheprogrammustotherwisecomplywithStateandfederallawandwith Boardpolicy7:10,EqualEducationalOpportunities.TheSuperintendentmustperiodicallyevaluate anysingle-genderclassoractivitytoensurethat:(1)itdoesnotrelyonoverlybroadgeneralizations aboutthedifferenttalents,capabilities,orpreferencesofeithergender,and(2)itcontinuestocomply withStateandfederallawandwithBoardpolicy7:10,EqualEducationalOpportunities
Development TheSuperintendentshalldevelopacurriculumreviewprogramtomonitorthecurrentcurriculumand promptlysuggestchangestomakethecurriculummoreeffective,totakeadvantageofimproved teachingmethodsandmaterials,andtoberesponsivetosocialchange,technologicaldevelopments, studentneeds,andcommunityexpectations.
TheSuperintendentshallreporttotheBoardasappropriate,thecurriculumreviewprogram'sefforts to:
1. Regularlyevaluatethecurriculumandinstructionalprogram.
2 Ensurethecurriculumcontinuestomeetthestatedadoptioncriteria.
3. Includeinputfromacross-sectionofteachers,administrators,parents/guardians,andstudents, representingallschools,gradelevels,disciplines,andspecializedandalternativeprograms.
4. Coordinatewiththeprocessforevaluatingtheinstructionalprogramandmaterials.
CurriculumGuidesandCourseOutlines
TheSuperintendentshalldevelopandprovidesubjectareacurriculumguidestoappropriatestaff members.
LEGALREF.: 20U.S.C.§1681,TitleIXoftheEducationAmendmentsof1972,implementedby34C.F.R.Part106. 105ILCS5/10-20.8and5/10-19.
CROSSREF.:6:60(CurriculumContent),6:65(StudentSocialandEmotionalDevelopment),6:70 (TeachingAboutReligions),6:80(TeachingAboutControversialIssues)6:100(UsingAnimalsinthe EducationalProgram),6:110(ProgramsforStudentsAtRiskofAcademicFailureand/orDropping OutofSchoolandGraduationIncentivesProgram),6:120(EducationofChildrenwithDisabilities), 6:130(ProgramfortheGifted),6:140(EducationofHomelessChildren),6:145(MigrantStudents), 6:150(HomeandHospitalInstruction),6:160(EnglishLearners),6:170(TitleIPrograms),6:180 (ExtendedInstructionalPrograms),7:10(EqualEducationalOpportunities),7:15(StudentandFamily PrivacyRights)
Adopted:May13,2024
BrookwoodSD167
6:42SchoolImprovementProcess TheBoardrecognizestheneedandvalueofasystemic,on-goingschoolimprovementprocess involvingteachersandadministrators.Principalsaretoexamineprogramsandempowerteachersto beactiveincurriculumandinstruction.
Basicresponsibilityfortheschoolimprovementprocesswillrestjointlywiththeindividualschool(s) andthedistrictadministration.Theresponsibilitiesofthedistrictadministrationwillinclude:
1 Providingleadershiptotheschoolsindividuallyandsystem-wide;
2. Coordinatingtheplanningandthedecision-makingsothatacommondirectionofactionis providedfortheschoolsystem;
3 Workingwithappropriatestaffoftheindividualschoolsinadaptingthecurriculumtomeetthe needsofalllearners;and
4 Implementinganinformationnetworktoincludeprincipals,teachers,andtheschoolcommunity.
ADOPTED:March18,2013
BrookwoodSD167
6:50SchoolWellness Studentwellness,includinggoodnutritionandphysicalactivity,shallbepromotedintheDistrict’s educationalprogram,school-basedactivities,andmealprograms.Thispolicyshallbeinterpreted consistentlywithSection204oftheChildNutritionandWICReauthorizationActof2004andthe HealthyHunger-FreeKidsActof2010(HHFKA).
TheSuperintendentwillensure:
1 Eachschoolbuildingcomplieswiththispolicy;
2. Thepolicyisavailabletothecommunityonanannualbasisthroughcopiesoforonlineaccess totheBoardPolicyManualand“anddistributedtostudentsandtheirparents/guardiansthrough studenthandbooks;and
3 Thecommunityisinformedabouttheprogressofthispolicy’simplementation.
GoalsforNutritionEducationandNutritionPromotion Thegoalsforaddressingnutritioneducationandnutritionpromotionincludethefollowing:
Schoolswillsupportandpromotesoundnutritionforstudents.
Schoolswillfosterthepositiverelationshipbetweensoundnutrition,physicalactivity,andthe capacityofstudentstodevelopandlearn.
NutritioneducationwillbepartoftheDistrict’scomprehensivehealtheducationcurriculum.See Boardpolicy6:60,CurriculumContent.
GoalsforPhysicalActivity Thegoalsforaddressingphysicalactivityincludethefollowing:
Schoolswillsupportandpromoteanactivelifestyleforstudents.
Physicaleducationwillbetaughtinallgradesandshallincludeadevelopmentallyplannedand sequentialcurriculumthatfostersthedevelopmentofmovementskills,enhanceshealth-related fitness,increasesstudents’knowledge,offersdirectopportunitiestolearnhowtowork cooperativelyinagroupsetting,andencourageshealthyhabitsandattitudesforahealthy lifestyle.Seepolicies6:60,CurriculumContentand7:260,ExemptionfromPhysical Education
Duringtheschoolday,allstudentswillberequiredtoengageinadailyphysicaleducation course,unlessotherwiseexempted.Seepolicies6:60,CurriculumContentand7:260, ExemptionfromPhysicalEducation
ThecurriculumwillbeconsistentwithandincorporaterelevantIll.LearningStandardsfor PhysicalDevelopmentandHealthasestablishedbytheIll.StateBoardofEducation(ISBE).
GoalsforOtherSchool-BasedActivities Thegoalsforschool-basedactivitiesincludethefollowing:
Schoolswillsupportandpromoteahealthyeatingenvironmentforstudents. Schoolswillpromoteandparticipateinwellnessactivities.
Schoolswillofferotherschool-basedactivitiestosupportstudenthealthandwellness,including coordinatedeventsandclubs.
NutritionGuidelinesforFoodsAvailableDuringtheSchoolDay;MarketingProhibited
Studentswillbeofferedandschoolswillpromotenutritiousfoodandbeveragechoicesduringthe
schooldaythatareconsistentwithBoardpolicy4:120,FoodServices(requiringcompliancewiththe nutritionstandardsspecifiedintheU.S.Dept.ofAgriculture’s(USDA)SmartSnacksrules)..
Inaddition,inordertopromotestudenthealthandreducechildhoodobesity,theSuperintendentor designeeshall:
1. Restrictthesaleofcompetitivefoods,asdefinedbytheUSDA,inthefoodserviceareasduring mealperiods;
2. ComplywithallISBErules;and
3 Prohibitmarketingduringtheschooldayoffoodsandbeveragesthatdonotmeetthestandards listedinBoardpolicy4:120,FoodServices,i.e.,in-schoolmarketingoffoodandbeverage itemsmustmeetcompetitivefoodsstandards.
Competitivefoodsstandardsdonotapplytofoodsandbeveragesavailable,butnotsoldinschool duringtheschoolday;e.g.,brownbaglunches,foodsforclassroomparties,schoolcelebrations,and rewardincentives.
ExemptedFundraisingDay(EFD)Requests Allfoodandbeveragessoldtostudentsontheschoolcampusesofparticipatingschoolsduringthe schooldaymustcomplywiththe“generalnutritionstandardsforcompetitivefoods”specifiedin federallaw.
ISBErulesprohibitEFDsforgrades8andbelowinparticipatingschools.
GuidelinesforReimbursableSchoolMeals Reimbursableschoolmealsservedshallmeet,ataminimum,thenutritionrequirementsand regulationsfortheNationalSchoolLunchProgramand/orSchoolBreakfastProgram.
UnusedFoodSharingPlan IncollaborationwiththeDistrict’slocalhealthdepartment,theSuperintendentordesigneewill:
1 Developandsupportafoodsharingplan(Plan)forunusedfoodthatisfocusedonneedy students.
2 ImplementthePlanthroughouttheDistrict.
3. EnsurethePlancomplieswiththeRichardB.RussellNationalSchoolLunchAct,aswellas accompanyingguidancefromtheU.S.DepartmentofAgricultureontheFoodDonation Program.
4. Ensurethatanyleftoverfooditemsareproperlydonatedtocombatpotentialfoodinsecurityin theDistrict’scommunity.ProperlymeansinaccordancewithallfederalregulationsandState andlocalhealthandsanitationcodes.
Monitoring Atleasteverythreeyears,theSuperintendentshallprovideimplementationdataand/orreportstothe Boardconcerningthispolicy’simplementationsufficienttoallowtheBoardtomonitorandadjustthe policy(atriennialreport).Thistriennialreportmustincludewithoutlimitationeachofthefollowing:
AnassessmentoftheDistrict’simplementationofthepolicy TheextenttowhichschoolsintheDistrictareincompliancewiththepolicy
Theextenttowhichthepolicycomparestomodellocalschoolwellnesspolicies
Adescriptionoftheprogressmadeinattainingthegoalsofthepolicy
HowtheDistrictwillmaketheresultsoftheassessmentavailabletothepublic
WheretheDistrictwillretainrecordsoftheassessment
TheBoardwillmonitorandadjustthepolicypursuanttopolicy2:240,BoardPolicyDevelopment
CommunityInvolvement TheBoardandSuperintendentwillactivelyinvitesuggestionsandcommentsconcerningthe development,implementation,periodicreviews,andupdatesoftheschoolwellnesspolicyfrom parents,students,representativesoftheschoolfoodauthority,teachersofphysicaleducation,school healthprofessionals,theschoolboard,schooladministrators,andthecommunity.Community involvementmethodsshallaligntheirsuggestionsandcommentstopolicy2:140,Communications ToandFromtheBoardand/ortheCommunityEngagementsubheadinpolicy8:10,Connection withtheCommunity.Asnecessary,theSuperintendentordesigneewillconveneaWellness Committeewithatleastonerepresentativefromeachofthelistedgroups.
Recordkeeping TheSuperintendentshallretainrecordstodocumentcompliancewiththispolicy,theDistrict’srecords retentionprotocols,andtheLocalRecordsAct.
LEGALREF.: Pub.L.108-265,Sec.204,ChildNutritionandWICReauthorizationActof2004.
42U.S.C.§1751etseq.,RichardB.RussellNationalSchoolLunchAct.
42U.S.C.§1758b,Pub.L.111-296,Healthy,Hunger-FreeKidsActof2010.
42U.S.C.§1771etseq.,ChildNutritionActof1966.
42U.S.C.§1779,asimplementedby7C.F.R.§§210.11and210.31.
50ILCS205/,LocalRecordsAct.
105ILCS5/2-3.139and5/2-3.189.
23Ill.Admin.CodePart305,FoodProgram.
ISBE’sSchoolWellnessPolicyGoal,adoptedOct.2007.
CROSSREF.: 2:140(CommunicationsToandFromtheBoard),2:150(Committees),2:240(Board PolicyDevelopment),4:120(FoodServices),5:100(StaffDevelopmentProgram),6:60(Curriculum Content),7:260(ExemptionfromPhysicalEducation),8:10(ConnectionwiththeCommunity)
Adopted:December11,2023
BrookwoodSD167
ThecurriculumshallcontaininstructiononsubjectsrequiredbyStatestatuteorregulationasfollows:
1. Inkindergartenthroughgrade8,subjectsinclude:(a)languagearts,(b)reading,(c)other communicationskills,(d)science,(e)mathematics,(f)socialstudies,(g)art,(h)music,and(i) drugandsubstanceabusepreventionincludingthedangersofopioidabuse.Areading opportunityof60minutesperdaywillbepromotedforallstudentsinkindergartenthroughgrade 3whosereadinglevelsareonegradelevelormorelowerthantheircurrentgradelevel.Daily timeofatleast30minutes(withaminimumofatleast15consecutiveminutesifdivided)willbe providedforsupervised,unstructured,child-directedplayforallstudentsinkindergartenthrough grade5.Beforethecompletionofgrade5,studentswillbeofferedatleastoneunitofcursive instruction.Ingrades6,7,or8,studentsmustreceiveatleastonesemesterofcivicseducation inaccordancewithIllinoisLearningStandardsforsocialscience.
2 Ingrades7and8,aswellasininterscholasticathleticprograms,steroidabusepreventionmust betaught.
3. Inkindergartenthroughgrade8,provideditcanbefundedbyprivategrantsorthefederal government,violencepreventionandconflictresolutionmustbestressed,including:(a)causes ofconflict,(b)consequencesofviolentbehavior,(c)non-violentresolution,and(d)relationships betweendrugs,alcohol,andviolence.Inaddition,anti-biaseducationandintergroupconflict resolutionmaybetaughtasaneffectivemethodforpreventingviolenceandlesseningtensions inschools;thesepreventionmethodsaremosteffectivewhentheyarerespectfulofindividuals andtheirdivergentviewpointsandreligiousbeliefs,whichareprotectedbytheFirstAmendment totheConstitutionoftheUnitedStates.
4 Ingradeskindergartenthrough8,age-appropriateInternetsafetymustbetaught,thescopeof whichshallbedeterminedbytheSuperintendentordesignee.Thecurriculummustincorporate Boardpolicy6:235,AccesstoElectronicNetworks,and,ataminimum,include:(a)education aboutappropriateonlinebehavior,(b)interactingwithotherindividualsonsocialnetworking websitesandinchatrooms,and(c)cyberbullyingawarenessandresponse.
5 Inallgrades,studentsmustreceivedevelopmentallyappropriateopportunitiestogaincomputer literacyskillsthatareembeddedinthecurriculum.
6. Inallgrades,charactereducationmustbetaughtincludingrespect,responsibility,fairness, caring,trustworthiness,andcitizenshipinordertoraisestudents’honesty,kindness,justice, discipline,respectforothers,andmoralcourage.Instructioninallgradeswillincludeeducating studentsaboutbehaviorsthatviolateBoardpolicy7:180,PreventionofandResponseto Bullying,Intimidation,andHarassment.
7 Inallschools,citizenshipvaluesmustbetaught,including:(a)Americanpatriotism,(b)principles ofrepresentativegovernment(theAmericanDeclarationofIndependence,theConstitutionof theUnitedStatesofAmericaandtheConstitutionoftheStateofIllinois),(c)properuseand displayoftheAmericanflag,(d)thePledgeofAllegiance,and(e)thevotingprocess.
8. Inallgrades,physicaleducationmustbetaughtincludingadevelopmentallyplannedand sequentialcurriculumthatfostersthedevelopmentofmovementskills,enhanceshealth-related fitness,increasesstudents'knowledge,offersdirectopportunitiestolearnhowtowork cooperativelyinagroupsetting,andencourageshealthyhabitsandattitudesforahealthy lifestyle.Unlessotherwiseexempted,allstudentsarerequiredtoengageinaphysicaleducation coursewithsuchfrequencyasdeterminedbytheBoardafterrecommendationfromthe Superintendent,butataminimumofthreedaysperfive-dayweek.Forexemptionsand substitutions,seeBoardpolicies6:310,CreditforAlternativeCoursesandPrograms,and CourseSubstitution,and7:260,ExemptionfromPhysicalEducation.
9 Inallschools,healtheducationmustbestressed,including:(a)propernutrition,(b)physical fitness,(c)personalhealthhabits,(d)dangersandavoidanceofabduction,(e)age-appropriate andevidence-informedsexualabuseandassaultawarenessandpreventioneducationinall
grades,and(f)ingrades6-8,thedangersoffentanyl. TheSuperintendentshallimplementa comprehensivehealtheducationprograminaccordancewithStatelaw,includingapersonal healthandsafetyandsexualhealtheducationprogram(NationalSexEducationStandards) pursuantto105ILCS5/27-9.1a.
10. Inallschools,career/vocationaleducationmustbetaught,including:(a)theimportanceofwork, (b)thedevelopmentofbasicskillstoentertheworldofworkand/orcontinueformaleducation, (c)goodworkhabitsandvalues,(d)therelationshipbetweenlearningandwork,and(e)if possible,astudentworkprogramthatprovidesthestudentwithworkexperienceasan extensionoftheregularclassroom.Acareerawarenessandexplorationprogrammustbe availableatallgradelevels.Ingrades6-8,studentsengageincareerexplorationandcareer developmentactivitiestopreparethemtomakeinformedplansanddecisionsabouttheirfuture educationandcareergoals.
11. Inallschools,environmentaleducation,includinginstructionon:(a)thecurrentproblemsand needsintheconservationofnaturalresourcesand(b)beginninginthefallof2026,instructionon climatechange.
12. Inallschools,instructionasdeterminedbytheSuperintendentordesigneeonUnitedStates (U.S.)historymustbetaught,including:(a)theprinciplesofrepresentativegovernment,(b)the ConstitutionsoftheU.S.andIllinois,(c)theroleoftheU.S.inworldaffairs,(d)theroleoflabor unions,(e)theroleandcontributionsofethnicgroups,includingbutnotlimitedto,African Americans,Albanians,AsianAmericans,Bohemians,Czechs,French,Germans,Hispanics (includingtheeventsrelatedtotheforcefulremovalandillegaldeportationofMexican-American U.S.citizensduringtheGreatDepression),Hungarians,Irish,Italians,Lithuanians,Polish, Russians,Scots,andSlovakiansinthehistoryofthiscountryandState,(f)astudyoftheroles andcontributionsoflesbian,gay,bisexual,andtransgender(LGBT)peopleinthehistoryofthe U.S.andIllinois,(g)Illinoishistory,(h)thecontributionsmadetosocietybyAmericansofdifferent faithpractices,including,butnotlimitedto,MuslimAmericans,JewishAmericans,Christian Americans,HinduAmericans,SikhAmericans,BuddhistAmericans,andanyothercollective communityoffaiththathasshapedAmerica,(i)NativeAmericannations'sovereigntyandselfdetermination,bothhistoricallyandinthepresentday,withafocusonurbanNativeAmericans, and(j)beginninginthefallof2024,theeventsoftheNativeAmericanexperienceandNative AmericanhistorywithintheMidwestandIllinoissincetimeimmemorialinaccordancewith105 ILCS5/27-20.05.
Inaddition,allschoolsshallholdaneducationalprogramontheUnitedStatesConstitutionon ConstitutionDay,eachSeptember17,commemoratingtheSeptember17,1787signingofthe Constitution.However,whenSeptember17fallsonaSaturday,Sunday,orholiday,Constitution Dayshallbeheldduringtheprecedingorfollowingweek.
13. Ingrade7,studentsmustviewaCongressionalMedalofHonorfilmmadebytheCongressional MedalofHonorFoundation,providedthereisnocostforthefilm.
14 Inallschools,thecurriculumincludesinstructionasdeterminedbytheSuperintendentor designeeontheHolocaustandcrimesofgenocide,includingNaziatrocitiesof1933-1945,the NativeAmericangenocideinNorthAmerica,ArmenianGenocide,theFamine-Genocidein Ukraine,andmorerecentatrocitiesinCambodia,Bosnia,Rwanda,andSudan.
15 Inallschools,thecurriculumincludesinstructionasdeterminedbytheSuperintendentor designeeonthehistory,struggles,andcontributionsofwomen.
16. Inallschools,thecurriculumincludesaunitofinstructionasdeterminedbytheSuperintendentor designeeonBlackHistory,includingthehistoryofthepre-enslavementofBlackpeoplefrom 3,000BCEtoAD1619,theAfricanslavetrade,slaveryinAmerica,thestudyofthereasonswhy Blackpeoplecametobeenslaved,thevestigesofslaveryinthiscountry,thestudyofthe Americancivilrightsrenaissance,aswellasthestrugglesandcontributionsofAfricanAmericans.
17. Inallschools,instructionduringcoursesasdeterminedbytheSuperintendentordesigneeon
disabilityhistory,awareness,andthedisabilityrightsmovement.
18 Inallschools,instructionduringcoursesasdeterminedbytheSuperintendentordesigneeon disabilityhistory,awareness,andthedisabilityrightsmovement.
19 Inallschools,instructionasdeterminedbytheSuperintendentordesigneeontheeventsof AsianAmericanhistory,includingthehistoryofAsianAmericansinIllinoisandtheMidwest,as wellasthecontributionsofAsianAmericanstowardadvancingcivilrightsfromthe19thcentury onward,whichmustincludethecontributionsmadebyindividualAsianAmericansin governmentandthearts,humanities,andsciences,aswellasthecontributionsofAsian Americancommunitiestotheeconomic,cultural,social,andpoliticaldevelopmentoftheUnited States.
20 Inkindergartenthroughgrade8,educationmustbeavailabletostudentsconcerningeffective methodsofpreventingandavoidingtrafficinjuriesrelatedtowalkingandbicycling.
LEGALREF.: Pub.L.No.108-447,Section111ofDivisionJ,ConsolidatedAppropriationsActof2005.
Pub.L.No.110-385,TitleII,122stat.4096(2008),ProtectingChildreninthe21stCenturyAct.
47C.F.R.§54.520.
5ILCS465/3and465/3a.
20ILCS2605/2605-480.
105ILCS5/2-3.80(e)and(f),5/10-20.79,5/10-20.84,5/10-23.13,5/27-3,5/27-3.5,5/27-5,5/27-6, 5/27-6.5,5/27-7,5/27-12,5/27-12.1,5/27-13.1,5/27-13.2,5/27-20.05,5/27-20.08,5/27-20.3,5/2720.4,5/27-20.5,5/27-20.7,5/27-20.8,5/27-21,5/27-22,5/27-23.3,5/27-23.4,5/27-23.7,5/27-23.8, 5/27-23.10,5/27-23.11,5/27-23.15,5/27-23.16,5/27-24.1,and5/27-24.2.
105ILCS110/3,ComprehensiveHealthEducationProgram.
105ILCS435/,VocationalEducationAct.
625ILCS5/6-408.5,Ill.VehicleCode.
23Ill.Admin.Code§§1.420,1.425,1.430,and1.440.
CROSSREF.:4:165(AwarenessandPreventionofChildSexAbuseandGroomingBehaviors),6:20 (SchoolYearCalendarandDay),6:40(CurriculumDevelopment),6:70(TeachingAboutReligions), 6:235(AccesstoElectronicNetworks),7:180(PreventionofandResponsetoBullying,Intimidation, andHarassment,7:185(TeenDatingViolenceProhibited),7:190(StudentBehavior),7:260 (ExemptionfromPhysicalEducation)
Adopted:December16,2024
BrookwoodSD167
6:65StudentSocialandEmotionalDevelopment Socialandemotionallearning(SEL)isdefinedastheprocessthroughwhichstudentsenhancetheir abilitytointegratethinking,feeling,andbehavingtoachieveimportantlifetasks.Studentscompetent inSELareabletorecognizeandmanagetheiremotions,establishhealthyrelationships,setpositive goals,meetpersonalandsocialneeds,andmakeresponsibleandethicaldecisions.
TheSuperintendentshallincorporateSELintotheDistrict'scurriculumandothereducational programsconsistentwiththeDistrict'smissionandthegoalsandbenchmarksoftheIll.Learning Standards.TheIll.LearningStandardsincludethreegoalsforstudents:
1 Developself-awarenessandself-managementskillstoachieveschoolandlifesuccess.
2. Usesocial-awarenessandinterpersonalskillstoestablishandmaintainpositiverelationships.
3 Demonstratedecision-makingskillsandresponsiblebehaviorsinpersonal,school,and communitycontexts.
TheincorporationofSELobjectivesintotheDistrict'scurriculumandothereducationalprogramsmay includebutisnotlimitedto:
1 Classroomandschool-wideprogrammingtofosterasafe,supportivelearningenvironment wherestudentsfeelrespectedandvalued.Thismayincludeincorporatingscientificallybased, age-and-culturallyappropriateclassroominstruction,District-wide,andschool-widestrategies thatteachSELskills,promoteoptimalmentalhealth,andpreventriskbehaviorsforallstudents.
2 Staffdevelopmentandtrainingtopromotestudents'SELdevelopment.Thismayinclude providingallpersonnelwithage-appropriateacademicandSELandhowtopromoteit.
3. Parent/Guardianandfamilyinvolvementtopromotestudents'SELdevelopment.Thismay includeprovidingparents/guardiansandfamilieswithlearningopportunitiesrelatedtothe importanceoftheirchildren'soptimalSELdevelopmentandwaystoenhanceit.
4. Communitypartnershipstopromotestudents'SELdevelopment.Thismayincludeestablishing partnershipswithdiversecommunityagenciesandorganizationstoassureacoordinated approachtoaddressingchildren'smentalhealthandSELdevelopment.
5 Earlyidentificationandinterventiontoenhancestudents'schoolreadiness,academicsuccess, anduseofgoodcitizenshipskills.Thismayincludedevelopmentofasystemandproceduresfor periodicanduniversalscreening,assessment,andearlyinterventionforstudentswhohave significantriskfactorsforsocial,emotional,ormentalhealthconditionsthatimpactlearning.
6 Treatmenttopreventorminimizementalhealthconditionsinstudents.Thismayincludebuilding andstrengtheningreferralandfollow-upproceduresforprovidingeffectiveclinicalservicesfor studentswithsocial,emotional,andmentalhealthconditionsthatimpactlearning.Thismay includestudentandfamilysupportservices,school-basedbehavioralhealthservices,and school-communitylinkedservicesandsupports.
7 AssessmentandaccountabilityforteachingSELskillstoallstudents.Thismayinclude implementationofaprocesstoassessandreportbaselineinformationandongoingprogress aboutschoolclimate,students'socialandemotionaldevelopment,andacademicperformance.
LEGALREF.:
Children’sMentalHealthAct,405ILCS49/.
CROSSREF.:1:30,(SchoolDistrictPhilosophy),6:10(EducationalPhilosophyandObjectives),6:40 (CurriculumDevelopment),6:60(CurriculumContent),6:270(GuidanceandCounselingProgram), 7:100(Health,Eye,andDentalExaminations;Immunizations;andExclusionofStudents),7:180 (PreventionofandResponsetoBullying,Intimidation,andHarassment),7:250(StudentSupport Services)
Adopted:January9,2023
BrookwoodSD167
6:70TeachingAboutReligions TheSchoolDistrict’scurriculummayincludethestudyofreligionsastheyrelatetogeography,history, culture,andthedevelopmentofvariousethnicgroups. Thestudyofreligionsshallgiveneither preferentialnorderogatorytreatmenttoanysinglereligion,religiousbelief,ortoreligioningeneral. Thestudyofreligionsshallbetreatedasanacademicsubjectwithnoemphasisontheadvancement orpracticeofreligion.
LEGALREF.: SchoolDist.ofAbingtonTwpv.Schempp,374U.S.203(1963).
AlleghenyCountyv.ACLUPittsburghChapter,492U.S.573(1989).
CROSSREF.: 6:20(SchoolYearCalendarandDay),6:40(CurriculumDevelopment),6:60 (CurriculumContent),6:255(AssembliesandCeremonies)
Adopted:July18,2022
BrookwoodSD167
6:80TeachingAboutControversialIssues TheSuperintendentshallensurethatallschool-sponsoredpresentationsanddiscussionsof controversialorsensitivetopicsintheinstructionalprogram,includingthosemadebyguestspeakers, are:
Age-appropriate.Properdecorum,consideringthestudents’ages,shouldbefollowed. Consistentwiththecurriculumandserveaneducationalpurpose.
Informativeandpresentabalancedview.
Respectfuloftherightsandopinionsofeveryone.Emotionalcriticismsandhurtfulsarcasm shouldbeavoided.
Nottolerantofprofanityorslander.
TheDistrictspecificallyreservesitsrighttostopanyschool-sponsoredactivitythatitdetermines violatesthispolicy,isharmfultotheDistrictorthestudents,orviolatesStateorfederallaw.
LEGALREF.: Garcettiv.Ceballos,547U.S.410(2006).
Mayerv.MonroeCnty.Cmty.Sch.Corp.,474F.3d477(7thCir.2007).
CROSSREF.: 6:40(CurriculumDevelopment),6:255(AssembliesandCeremonies)
Adopted:July18,2022
BrookwoodSD167
6:100UsingAnimalsintheEducationalProgram Animalsmaybebroughtintoschoolfacilitiesforeducationalpurposesaccordingtoprocedures developedbytheSuperintendentassuring:(a)theanimalisappropriatelyhoused,humanelycaredfor, andproperlyhandled,and(b)studentswillnotbeexposedtoadangerousanimaloranunhealthy environment.
AnimalExperiments Experimentsonlivinganimalsareprohibited;however,behaviorstudiesthatdonotimpairananimal's healthorsafetyarepermissible.
AnimalDissection Thedissectionofdeadanimalsorpartsofdeadanimalsshallbeallowedintheclassroomonlywhen thedissectionexercisecontributestoorisapartofanillustrationofpertinentstudymaterials.All dissectionofanimalsshallbeconfinedtotheclassroomandmustcomplywiththeSchoolCode.
Studentswhoobjecttoperforming,participatingin,orobservingthedissectionofanimalsare excusedfromclassroomattendancewithoutpenaltyduringtimeswhensuchactivitiesaretaking place.Nostudentwillbepenalizedordisciplinedforrefusingtoperform,participatein,orobservea dissection.TheSuperintendentordesigneeshallinformstudentsof:(1)theirrighttorefrainfrom performing,participatingin,orobservingdissection,and(2)whichcoursescontainadissectionunit andwhichofthosecoursesoffersanalternativeproject.
LEGALREF.:
105ILCS5/2-3.122,5/27-14,and112/.
CROSSREF.:6:40(CurriculumDevelopment)
Adopted:August9,2021
BrookwoodSD167
6:110ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutof SchoolandGraduationIncentivesProgram TheSuperintendentordesigneeshalldevelop,maintain,andsuperviseaprogramforstudentsatrisk ofacademicfailureordroppingoutofschool.Theprogramshallincludeeducationandsupport servicesaddressingindividuallearningstyles,careerdevelopment,andsocialneeds,andmay includewithoutlimitationoneormoreofthefollowing:
Parent-teacherconferences
Counselingservicesbysocialworkersand/orguidancecounselors
Counselingservicesbypsychologists
Psychologicaltesting
Truants'alternativeandoptionaleducationprogram
Alternativeschoolplacement
Communityagencyservices
Alternativelearningopportunitiesprogram,inconformitywiththeAlternativeLearning OpportunitiesLaw,asitmaybeamendedfromtimetotime
Graduationincentivesprogram
Remediationprogram
Anystudentwhoisbelowtheageof20yearsiseligibletoenrollinagraduationincentivesprogramif heorshe:
1 IsconsideredadropoutaccordingtoStatelaw;
2. Hasbeensuspendedorexpelled;
3 Ispregnantorisaparent;
4. Hasbeenassessedaschemicallydependent;or
5 IsenrolledinabilingualeducationorEnglishLanguageLearnersprogram.
LEGALREF.:
105ILCS5/2-3.41,5/2-3.66,5/10-20.9a,5/13B,5/26-2a,5/26-13,5/26-14,and5/26-16.
CROSSREF.:6:280(GradingandPromotion),7:70(AttendanceandTruancy)
Adopted:August12,2024
BrookwoodSD167
6:120EducationofChildrenwithDisabilities TheSchoolDistrictshallprovideafreeappropriatepubliceducationintheleastrestrictive environmentandnecessaryrelatedservicestoallchildrenwithdisabilitiesenrolledintheDistrict,as requiredbytheIndividualsWithDisabilitiesEducationAct(IDEA)andimplementingprovisionsofthe SchoolCode,Section504oftheRehabilitationActof1973,andtheAmericansWithDisabilitiesAct. Theterm"childrenwithdisabilities,"asusedinthispolicy,meanschildrenbetweenages3and15for whomitisdetermined,throughdefinitionsandproceduresdescribedintheIll.StateBoardof Education(ISBE)SpecialEducationrules,thatspecialeducationservicesareneeded.
ItistheintentoftheDistricttoensurethatstudentswhoaredisabledwithinthedefinitionofSection 504oftheRehabilitationActof1973areidentified,evaluated,andprovidedwithappropriate educationalservices.StudentsmaybedisabledwithinthemeaningofSection504ofthe RehabilitationActeventhoughtheydonotrequireservicespursuanttoIDEA.
ForstudentseligibleforservicesunderIDEA,theDistrictshallfollowproceduresforidentification, evaluation,placement,anddeliveryofservicestochildrenwithdisabilitiesprovidedinthe ISBESpecialEducationrules.ForthosestudentswhoarenoteligibleforservicesunderIDEA,but, becauseofdisabilityasdefinedbySection504oftheRehabilitationActof1973,needorare believedtoneedspecialinstructionorrelatedservices,theDistrictshallestablishandimplementa systemofproceduralsafeguards.Thesafeguardsshallcoverstudents'identification,evaluation,and educationalplacement.Thissystemshallincludenotice,anopportunityforthestudent's parent(s)/guardian(s)toexaminerelevantrecords,animpartialhearingwithopportunityfor participationbythestudent'sparent(s)/guardian(s),representationbycounsel,andareview procedure.
TheDistrictmaymaintainmembershipinoneormorecooperativeassociationsofschooldistrictsthat shallassisttheDistrictinfulfillingitsobligationstotheDistrict'sstudentswithdisabilities.
Ifnecessary,studentsmayalsobeplacedinnonpublicspecialeducationprogramsoreducation facilities.
LEGALREF.: 20U.S.C.§1400etseq.,IndividualsWithDisabilitiesEducationImprovementActof2004.
29U.S.C.§794,RehabilitationActof1973,Section504.
42U.S.C.§12101etseq.,AmericansWithDisabilitiesAct.
34C.F.R.Part106.
34C.F.R.Part300.
105ILCS5/14-1.01etseq.,5/14-7.02,and5/14-7.02b.
23Ill.Admin.CodePart226.
CROSSREF.:2:150(Committees),7:230(MisconductbyStudentswithDisabilities)
Adopted:February14,2022
BrookwoodSD167
6:130ProgramfortheGifted TheSuperintendentordesigneeshalldesignaneducationprogramforgiftedandtalentedstudents thatisresponsivetocommunityneedsandiswithinthebudgetparametersassetbytheBoard.
Eligibilitytoparticipateinthegiftedprogramshallnotbeconditioneduponrace,religion,sex, disability,oranyfactorotherthanthestudent'sidentificationasgiftedortalentedlearner.
TheBoardofEducationwillmonitorthisprogram'sperformancebymeetingperiodicallywiththe Superintendentordesigneetodetermineand/orreviewtheindicatorsanddatathatevidencewhether theeducationalprogramforgiftedandtalentedlearnersisaccomplishingitsgoalsandobjectivesand isotherwiseincompliancewiththispolicy.
LEGALREF.: 105ILCS5/14A.
23Ill.Admin.CodePart227.
Adopted:January9,2023
BrookwoodSD167
TheBoardrecognizesthatworthyandappropriateeducationalvaluesaccruefromstudent participationincivicandcommunityprogramswhen:
1 Suchperformancesfitboththeaimsoftheschoolsandtheneedsofthestudents.
2. Suchperformancesarefreefromthekindsofappealsandpressuresthatlimitthebest developmentofparticipants.
3 Nostudentisexcludedbecauseofrace,religion,color,sex,age,nationalorigin,maritalstatus, ordisability.
4 Suchperformanceisappropriatetotheagegroup.
Studentsmayperformwhereadmissionfeesarechargedonlyiftheproceedsareusedforcharitable, educational,orcivicpurposes.Paymentforperformancesmaybeacceptedbytheschoolbutnotby individualteachersorstudents.
ApprovalforallpublicperformancesmaybegivenbytheOfficeoftheSuperintendentwhentheabove criteriahavebeenmet.
ADOPTED:March18,2013
BrookwoodSD167
6:135AcceleratedPlacementProgram TheDistrictprovidesanAcceleratedPlacementProgram(APP).TheAPPadvancestheDistrict’s goalofprovidingeducationalprogramswithopportunitiesforeachstudenttodeveloptohisorher maximumpotential.TheAPPprovidesaneducationalsettingwithcurriculumoptionsusuallyreserved forstudentswhoareolderorinhighergradesthanthestudentparticipatingintheAPP.APPoptions include,butmaynotbelimitedto:(a)acceleratingastudentinasinglesubject;(b)othergrade-level acceleration;and(c)earlyentrancetokindergartenorfirstgrade.ParticipationintheAPPisopento allstudentswhodemonstratehighabilityandwhomaybenefitfromacceleratedplacement.Itisnot limitedtostudentswhohavebeenidentifiedasgiftedandtalented.Eligibilitytoparticipateinthe District’sAPPshallnotbeconditionedupontheprotectedclassificationsidentifiedinBoardpolicy 7:10,EqualEducationalOpportunities,oranyfactorotherthanthestudent’sidentificationasan acceleratedlearner.
TheSuperintendentordesigneeshallimplementanAPPthatincludes:
1. Decision-makingprocessesthatarefair,equitable,andinvolvemultipleindividuals,e.g.District administrators,teachers,andschoolsupportpersonnel,andastudent’sparent(s)/guardian(s).
2 Processesthatprovideastudent’sparent(s)/guardian(s)with: a Writtennotificationwhentheirchildiseligibleforenrollmentinacceleratedcourses;and b Notificationofadecisionaffectingtheirchild’sparticipationintheAPP.
3. Assessmentprocessesthatincludemultiplevalid,reliableindicators.
TheSuperintendentordesigneeshallannuallynotifythecommunity,parent(s)/guardian(s),students, andschoolpersonnelabouttheAPP,theprocessforreferringastudentforpossibleevaluationfor acceleratedplacement,andthemethodsusedtodeterminewhetherastudentiseligiblefor acceleratedplacement,includingstrategiestoreachgroupsofstudentsandfamilieswhohavebeen historicallyunderrepresentedinacceleratedplacementprogramsandadvancedcoursework. Notificationmay:(a)includevariedcommunicationmethods,suchasstudenthandbooksandDistrict orschoolwebsites;and(b)beprovidedinmultiplelanguages,asappropriate.
LEGALREF.:
105ILCS5/14A.
23Ill.Admin.CodePart227,GiftedEducation.
CROSSREF.:6:10(EducationalPhilosophyandObjectives),6:130(ProgramfortheGifted),7:10 (EqualEducationalOpportunities),7:50(SchoolAdmissionsandStudentTransfersToandFromNonDistrictSchools)
Adopted:December16,2024
BrookwoodSD167
6:140EducationofHomelessChildren Eachchildofahomelessindividualandeachhomelessyouthhasequalaccesstothesamefree, appropriatepubliceducationasprovidedtootherchildrenandyouths,includingapublicpre-school education.AhomelesschildisdefinedasprovidedintheMcKinneyHomelessAssistanceActand theEducationforHomelessChildrenAct.TheSuperintendentordesigneeshallactasorappointa LiaisonforHomelessChildrentocoordinatethispolicy'simplementation.
AhomelesschildmayattendtheDistrictschoolthatthechildattendedwhenpermanentlyhousedorin whichthechildwaslastenrolled.AhomelesschildlivinginanyDistrictschool'sattendanceareamay attendthatschool.
TheSuperintendentordesigneeshallreviewandreviserulesorproceduresthatmayactasbarriers totheenrollmentofhomelesschildrenandyouths.Inreviewingandrevisingsuchprocedures, considerationshallbegiventoissuesconcerningtransportation,immunization,residency,birth certificates,schoolrecordsandotherdocumentation,andguardianship.Transportationshallbe providedinaccordancewiththeMcKinneyHomelessAssistanceActandStatelaw.The Superintendentordesigneeshallgivespecialattentiontoensuringtheenrollmentandattendanceof homelesschildrenandyouthswhoarenotcurrentlyattendingschool.Ifachildisdeniedenrollmentor transportationunderthispolicy,theLiaisonforHomelessChildrenshallimmediatelyreferthechildor hisorherparent/guardiantotheombudspersonappointedbytheRegionalSuperintendentand providethechildorhisorherparent/guardianwithawrittenexplanationforthedenial.Whenevera childandhisorherparent/guardianwhoinitiallysharethehousingofanotherpersonduetolossof housing,economichardship,orasimilarhardshipcontinuetosharethehousing,theLiaisonfor HomelessChildrenshall,afterthepassageof18monthsandannuallythereafter,conductareviewas towhethersuchhardshipcontinuestoexistinaccordancewithStatelaw.
LEGALREF.:
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
105ILCS45/,EducationforHomelessChildrenAct.
23Ill.Admin.Code§1.241.
CROSSREF.:2:260(UniformGrievanceProcedure),4:110(Transportation),4:140(Waiverof StudentFees),7:10(EqualEducationalOpportunities),7:30(StudentAssignmentandIntra-District Transfer),7:50(SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools),7:60 (Residence),7:100(Health,Eye,andDentalExaminations;Immunizations;andExclusionofStudents)
Adopted:August12,2024
BrookwoodSD167
6:145MigrantStudents TheSuperintendentwilldevelopandimplementaprogramtoaddresstheneedsofmigrantchildrenin theDistrictinaccordancewithfederallaw.
Thisprogramwill:
1. Identifymigrantstudentsandassesstheireducationalandrelatedhealthandsocialneeds.
2 Provideafullrangeofservicestomigrantstudentsthroughappropriatelocal,Stateandfederal educationalprograms,includingapplicableTitleIprograms,specialeducation,giftededucation, vocationaleducation,languageprograms,counselingprograms,andelectiveclasses.
3 Providemigrantchildrenwithfullandappropriateopportunitiestomeetthesamechallenging Stateacademicstandardsthatallchildrenareexpectedtomeet.
4. Provide,totheextentfeasible:
a Advocacyandoutreachprogramstomigrantchildrenandtheirfamilies,includinghelping suchchildrenandfamiliesgainaccesstoothereducation,health,nutrition,andsocial services,
b. Professionaldevelopmentprograms,includingmentoring,forDistrictstaff,
c Familyliteracyprograms,and
d Theintegrationofinformationtechnologyintoeducationalandrelatedprograms.
5. Provideprograms,activities,andproceduresfortheengagementofparents/guardiansand familymembersofmigrantstudentsinanunderstandableformatandlanguage.
MigrantEducationProgramforParent/GuardianandFamilyMemberEngagement
Parents/guardiansandfamilymembersofmigrantstudentswillbeinvolvedinandregularlyconsulted aboutthedevelopment,implementation,operation,andevaluationofthemigrantprogram.
Parents/guardiansandfamilymembersofmigrantstudentswillreceiveinstructionregardingtheirrole inimprovingtheacademicachievementoftheirchildren.
LEGALREF.:
20U.S.C.§6318.
20U.S.C.§6391etseq.,EducationofMigratoryChildren.
34C.F.R.§200.81etseq.
CROSSREF.:6:170(TitleIPrograms)
Adopted:September20,2021
BrookwoodSD167
6:150HomeandHospitalInstruction Astudentwhoisabsentfromschool,orwhosephysician,physicianassistant,oradvancedpractice registerednurseanticipatesthatthestudentwillbeabsentfromschool,becauseofamedical conditionmaybeeligibleforinstructioninthestudent’shomeorhospital.Eligibilityshallbe determinedbyStatelawandtheIll.StateBoardofEducationrulesgoverning(1)thecontinuumof placementoptionsforstudentswhohavebeenidentifiedforspecialeducationservicesor(2)the homeandhospitalinstructionprovisionsforstudentswhohavenotbeenidentifiedforspecial educationservices.Appropriateeducationalservicesfromqualifiedstaffwillbeginnolaterthanfive schooldaysafterreceivingawrittenstatementfrom:(1)aphysicianlicensedtopracticemedicinein allofitsbranches,(2)alicensedphysicianassistant,or(3)alicensedadvancedpracticeregistered nurse.Instructionalorrelatedservicesforastudentreceivingspecialeducationserviceswillbe determinedbythestudent’sindividualizededucationprogram.
Astudentwhoisunabletoattendschoolbecauseofpregnancywillbeprovidedhomeinstruction, correspondencecourses,orothercoursesofinstruction(1)beforethebirthofthechildwhenthe student’sphysician,physicianassistant,oradvancedpracticeregisterednurseindicates,inwriting, thatsheismedicallyunabletoattendregularclassroominstruction,and(2)foruptothreemonthsafter thechild’sbirthoramiscarriage.
Periodicconferenceswillbeheldbetweenappropriateschoolpersonnel,parent(s)/guardian(s),and hospitalstafftocoordinatecourseworkandfacilitateastudent’sreturntoschool.
LEGALREF.:
105ILCS5/10-19.05(e),5/10-22.6a,5/14-13.01,and5/18-4.5.
23Ill.Admin.Code§§1.520,1.610,and226.300.
CROSSREF.: 6:120(EducationofChildrenwithDisabilities),7:10(EqualEducational Opportunity),7:280(CommunicableandChronicInfectiousDisease)
Adopted:August12,2024
BrookwoodSD167
6:160EnglishLearners TheDistrictoffersopportunitiesforresidentEnglishLearnerstoachieveathighlevelsinacademic subjectsandtomeetthesamechallengingStateacademicstandardsthatallchildrenareexpectedto meet.TheSuperintendentordesigneeshalldevelopandmaintainaprogramforEnglishLearnersthat will:
1 AssistallEnglishLearnerstoachieveEnglishproficiency,facilitateeffectivecommunicationin English,andencouragetheirfullparticipationinschoolactivitiesandprogramsaswellas promoteparticipationbytheparents/guardiansofEnglishLearners.
2. AppropriatelyidentifystudentswithlimitedEnglishlanguageproficiency.
3. ComplywithStatelawregardingtheTransitionalBilingualEducationalProgram(TBE)or TransitionalProgramofInstruction(TPI),whicheverisapplicable.
4 ComplywithanyapplicableStateandfederalrequirementsforthereceiptofgrantmoneyfor EnglishLearnersandprogramstoservethem.
5 DeterminetheappropriateinstructionalprogramandenvironmentforEnglishLearners.
6. AnnuallyassesstheEnglishproficiencyofEnglishLearnersandmonitortheirprogressinorder todeterminetheirreadinessforamainstreamclassroomenvironment.
7 IncludeEnglishLearners,totheextentrequiredbyStateandfederallaw,intheDistrict'sstudent assessmentprogramtomeasuretheirachievementinreading/languageartsandmathematics.
8 Provideinformationtotheparents/guardiansofEnglishLearnersabout:(1)thereasonsfortheir child'sidentification,(2)theirchild'slevelofEnglishproficiency,(3)themethodofinstructionto beused,(4)howtheprogramwillmeettheirchild'sneeds,(5)howtheprogramwillspecifically helptheirchildlearnEnglishandmeetage-appropriateacademicachievementstandardsfor gradepromotionandgraduation,(6)specificexitrequirementsoftheprogram,(7)howthe programwillmeettheirchild'sindividualizededucationprogram,ifapplicable,and(8) informationonparent/guardianrights.Parents/guardianswillberegularlyapprisedoftheirchild's progressandinvolvementwillbeencouraged.
ParentInvolvement Parents/guardiansofEnglishLearnerswillbeinformedhowtheycan:(1)beinvolvedintheeducation oftheirchildren;(2)beactiveparticipantsinassistingtheirchildrentoattainEnglishproficiency, achieveathighlevelswithinawell-roundededucation,andmeetthechallengingStateacademic standardsexpectedofallstudents;and(3)participateandserveontheDistrict’sTransitionalBilingual EducationProgramsParentAdvisoryCommittee.
LEGALREF.: 20U.S.C.§§6312,6314,6315,and6318.
20U.S.C.§6801etseq.
34C.F.R.Part200.
105ILCS5/14C-1etseq.
23Ill.Admin.CodePart228.
CROSSREF.:6:15(SchoolAccountability),6:170(TitleIPrograms),6:340(StudentTestingand AssessmentProgram)
Adopted:September20,2021
6:170TitleIPrograms TheSuperintendentordesigneeshallpursuefundingunderTitleI,ImprovingtheAcademic AchievementoftheDisadvantaged,oftheElementaryandSecondaryEducationAct,tosupplement instructionalservicesandactivitiesinordertoimprovetheeducationalopportunitiesofeducationally disadvantagedordeprivedchildren.
AllDistrictschools,regardlessofwhethertheyreceiveTitleIfunds,shallprovideservicesthat,taken asawhole,aresubstantiallycomparable.Teachers,administrators,andotherstaffshallbeassigned toschoolsinamannerthatensuresequivalencyamongtheDistrict'sschools.Curriculummaterials andinstructionalsuppliesshallbeprovidedinamannerthatensuresequivalencyamongtheDistrict's schools.
TitleIParentandFamilyEngagement TheDistrictmaintainsprograms,activities,andproceduresfortheengagementofparents/guardians andfamiliesofstudentsreceivingservices,orenrolledinprograms,underTitleI.Theseprograms, activities,andproceduresaredescribedinDistrict-levelandSchool-levelcompacts.
District-LevelParentandFamilyEngagementCompact TheSuperintendentordesigneeshalldevelopaDistrict-LevelParentandFamilyEngagement CompactaccordingtoTitleIrequirements.TheDistrict-LevelParentandFamilyEngagement Compactshallcontain:(1)theDistrict'sexpectationsforparentandfamilyengagement,(2) specificstrategiesforeffectiveparentandfamilyengagementactivitiestoimprovestudent academicachievementandschoolperformance,and(3)otherprovisionsasrequiredbyfederal law.TheSuperintendentordesigneeshallensurethattheCompactisdistributedto parents/guardiansofstudentsreceivingservices,orenrolledinprograms,underTitleI.
School-LevelParentandFamilyEngagementCompact EachBuildingPrincipalordesigneeshalldevelopaSchool-LevelParentandFamily EngagementCompactaccordingtoTitleIrequirements.ThisSchool-LevelParentandFamily EngagementCompactshallcontain:(1)aprocessforcontinuallyinvolvingparents/guardiansin itsdevelopmentandimplementation,(2)howparents/guardians,theentireschoolstaff,and studentssharetheresponsibilityforimprovedstudentacademicachievement,(3)themeansby whichtheschoolandparents/guardiansbuildanddevelopapartnershiptohelpchildrenachieve theState'shighstandards,and(4)otherprovisionsasrequiredbyfederallaw.EachBuilding PrincipalordesigneeshallensurethattheCompactisdistributedtoparents/guardiansof studentsreceivingservices,orenrolledinprograms,underTitleI.
Incorporated byReference:6:170-AP1,E1(District-LevelParentandFamilyEngagementCompact)and6:170AP1,E2(School-LevelParentandFamilyEngagementCompact)
LEGALREF.:
TitleIoftheElementaryandSecondaryEducationAct,20U.S.C.§6301-6514.
CROSSREF.:2:260(UniformGrievanceProcedure),4:110(Transportation),5:190(Teacher Qualifications),5:280(DutiesandQualifications),6:15(SchoolAccountability),6:140(Educationof HomelessChildren),6:145(MigrantStudents),6:160(EnglishLearners),7:10(EqualEducational Opportunities),7:30(StudentAssignment),7:60(Residence),7:100(Health,Eye,andDental Examinations;Immunizations;andExclusionofStudents),8:95(ParentalInvolvement)
Adopted:August9,2021
6:180ExtendedInstructionalPrograms TheDistrictmayofferthefollowingprogramsinaccordancewithStatelawandtheDistrict’s educationalphilosophy:
1 Before-andafter-schoolprogramsforstudentsingradesK-8.
2. Summerschool,whetherforcreditornot.
3 Anti-biaseducationandactivitiestoaddressintergroupconflictresolution.
LEGALREF.: 105ILCS5/10-22.18a,5/10-22.18b,5/10-22.18c,5/10-22.20,5/10-22.20a,5/10-22.20b,5/1022.20c,5/10-22.29,5/10-22.33A,5/10-22.33B,5/10-23.2,5/27-22.1,5/27-22.3,5/27-23.6.
105ILCS110/3,ComprehensiveHealthEducationProgram.
105ILCS433/,VocationalAcademiesAct.
Adopted:February14,2022
BrookwoodSD167
6:190ExtracurricularandCo-CurricularActivities Extracurricularorco-curricularactivitiesareschool-sponsoredprogramsforwhichsomeorallofthe activitiesareoutsidetheinstructionalday.Theydonotincludefieldtrips,homework,oroccasional workrequiredoutsidetheschooldayforascheduledclass."Co-curricularactivity"referstoanactivity associatedwiththecurriculuminaregularclassroomandisgenerallyrequiredforclasscredit. "Extracurricularactivity"referstoanactivitythatisnotpartofthecurriculum,isnotgraded,doesnot offercredit,anddoesnottakeplaceduringclassroomtime;itincludescompetitiveinterscholastic activitiesandclubs.
TheSuperintendentmustapproveanactivityinorderforittobeconsideredaDistrict-sponsored extracurricularorco-curricularactivity,usingthefollowingcriteria:
1 Theactivitywillcontributetotheleadershipabilities,socialwell-being,self-realization,good citizenship,orgeneralgrowthofstudent-participants.
2 Feesassessedstudentsarereasonableanddonotexceedtheactualcostofoperation.
3. TheDistricthassufficientfinancialresourcesfortheactivity.
4 Requestsfromstudents.
5. Theactivitywillbesupervisedbyaschool-approvedsponsor.
AcademicCriteriaforParticipation Forstudentsinkindergartenthrough8thgrade,selectionofmembersorparticipantsisatthe discretionoftheteachers,sponsors,orcoaches,providedthattheselectioncriteriaconformtothe District'spolicies.Studentsmustsatisfyallacademicstandardsandmustcomplywiththeactivity's rulesandthestudentconductcode.
LEGALREF.: 105ILCS5/10-20.30and5/24-24.
CROSSREF.:4:170(Safety),7:10(EqualEducationalOpportunities),7:40(NonpublicSchool Students,IncludingParochialandHome-SchooledStudents),7:240(ConductCodeforParticipantsin ExtracurricularActivities),7:300(ExtracurricularAthletics),8:20(CommunityUseofSchoolFacilities)
Adopted:July10,2023
BrookwoodSD167
6:210InstructionalMaterials AllDistrictclassroomsandlearningcentersshouldbeequippedwithanevenly-proportioned,wide assortmentofinstructionalmaterials,includingtextbooks,workbooks,audio-visualmaterials,and electronicmaterials. Thesematerialsshouldprovidequalitylearningexperiencesforstudentsand:
1 Enrichandsupportthecurriculum;
2. Stimulategrowthinknowledge,literaryappreciation,aestheticvalues,andethicalstandards;
3 Providebackgroundinformationtoenablestudentstomakeinformedjudgmentsandpromote criticalreadingandthinking;
4 DepictinanaccurateandunbiasedwaytheculturaldiversityandpluralisticnatureofAmerican society;and
5. Contributetoasenseoftheworthofallpeopleregardlessofsex,race,religion,nationality, ethnicorigin,sexualorientation,disability,oranyotherdifferencesthatmayexist.
TheSuperintendentordesigneeshallannuallyprovidealistordescriptionoftextbooksand instructionalmaterialsusedintheDistricttotheBoard. Anyonemayinspectanytextbookor instructionalmaterial.
Teachersareencouragedtouseage-appropriatesupplementalmaterialonlywhenitwillenhance,or otherwiseillustrate,thesubjectsbeingtaught. NomovieratedPGorhighershallbeshownto students,unlessitisaclipofthemoviethathasmetwiththeDistrict’sapprovalprocess,andnomovie ratedNC-17(noone17andunderadmitted)shallbeshownunderanycircumstances. These restrictionsapplytotelevisionprogramsandothermediawithequivalentratings. TheSuperintendent ordesigneeshallgiveparents/guardiansanopportunitytorequestthattheirchildnotparticipateina classshowingamovie,televisionprogram,orothermediawithaPG-13orequivalentrating.
InstructionalMaterialsSelectionandAdoption TheSuperintendentshallrecommendtotheBoardforconsiderationandadoptionalltextbooksand instructionalmaterialsandshallincludethefollowinginformation:(1)title,publisher,copyrightdates, numberofcopiesdesired,andcost;(2)anytextsbeingreplaced;and(3)rationalefor recommendation. TheSchoolCodegovernstheadoptionandpurchaseoftextbooksandinstructional materials.
LEGALREF.: 105ILCS5/10-20.8and5/28-19.1.
CROSSREF.: 6:30(OrganizationofInstruction),6:40(CurriculumDevelopment),6:80(Teaching AboutControversialIssues),6:170(TitleIPrograms),6:260(ComplaintsAboutCurriculum, InstructionalMaterials,andPrograms),7:10(EqualEducationalOpportunities),7:15(Studentand FamilyPrivacyRights),8:110(PublicSuggestionsandConcerns)
Adopted:May15,2023
BrookwoodSD167
6:220BringYourOwnTechnology(BYOT)Program;ResponsibleUseand Conduct
TheSuperintendentordesigneeshallestablishaBringYourOwnTechnology(BYOT)Program.The programwill:
1. Promoteeducationalexcellencebyfacilitatingresourcesharing,innovation,andcommunication toenhance(a)technologyuseskills;(b)web-literacyandcriticalthinkingskillsaboutInternet resourcesandmaterials,includingmakingwisechoices;and(c)habitsforresponsibledigital citizenshiprequiredinthe21stcentury.
2 Providesufficientwirelessinfrastructurewithinbudgetparameters.
3 ProvideaccesstotheInternetonlythroughtheDistrict'selectronicnetworks.
4. IdentifyapprovedBYOTdevicesandwhatDistrict-ownedtechnologydevicesmaybeavailable; e.g.,laptops,tabletdevices,E-readers,and/orsmartphones.
5 AlignwithBoardpolicies4:140,WaiverofStudentFees;5:120,EmployeeEthics;Codeof ProfessionalConduct;andConflictofInterest;5:125,PersonalTechnologyandSocialMedia; UsageandConduct;5:170,Copyright;6:120,EducationofChildrenwithDisabilities;6:235, AccesstoElectronicNetworks;7:140,SearchandSeizure;7:180,Preventionofand ResponsetoBullying,Intimidation,andHarassment;7:190,StudentBehavior;7:340,Student Records;and7:345,UseofEducationalTechnologies;StudentDataPrivacyandSecurity
6 ProviderelevantstaffmemberswithBYOTprofessionaldevelopmentopportunities,includingthe provisionof:
a. Classroommanagementinformationaboutissuesassociatedwiththeprogram,e.g., technicalsupport,responsibleuse,etc.;
b. Acopyoforaccesstothispolicyandanybuilding-specificrulesfortheprogram;
c Additionaltraining,ifnecessary,about5:170,Copyright;and
d. InformationconcerningappropriatebehaviorofstaffmembersasrequiredbyStatelaw andpolicy5:120,EmployeeEthics;CodeofProfessionalConduct;andConflictof Interest
7 Provideamethodtoinformparents/guardiansandstudentsaboutthispolicy.
8. IncludetheprogramintheannualreporttotheBoardasrequiredunderpolicy6:10,Education PhilosophyandObjectives
TheDistrictreservestherighttodiscontinueitsBYOTprogramatanytime.TheDistrictdoesnot provideliabilityprotectionforBYOTdevices,anditisnotresponsibleforanydamagestothem.
ResponsibleUse TheDistrictrecognizesstudentsparticipatingintheprogramasresponsibleyoungadultsandholds highexpectationsoftheirconductinconnectionwiththeirparticipationintheprogram.Teachersmay encouragestudentstobringtheirowndevicesassupplementalin-classmaterialswhen:(a)usingthe deviceswillappropriatelyenhance,orotherwiseillustrate,thesubjectsbeingtaught;(b)theBuilding Principalhasapprovedtheiruseandfoundthattheiruseisage-appropriate;and(c)thestudent's parent/guardianhassignedtheBringYourOwnTechnology(BYOT)ProgramParticipation AuthorizationandResponsibleUseAgreementForm.Astudent'srighttoprivacyinhisorherdevice islimited;anyreasonablesuspicionofactivitiesthatviolatelaworBoardpolicieswillbetreated accordingtopolicy7:140,SearchandSeizure.
Responsibleuseintheprogramincorporatesintothispolicytheindividual'sAcceptableUseof ElectronicNetworksagreementpursuanttopolicy6:235,AccesstoElectronicNetworks.Responsible
usealsoincorporatestheestablishedusageandconductrulesinpolicy5:125,PersonalTechnology andSocialMedia;UsageandConduct,forstaffand7:190,StudentBehaviorforstudents.Failureto followtheserulesandthespecificBYOTprogramstudentguidelinesmayresultin:(a)thelossof accesstotheDistrict'selectronicnetworkand/orstudent'sBYOTprivileges;(b)disciplinaryaction pursuantto7:190StudentBehavior,7:200,SuspensionProcedures,or7:210,Expulsion Procedures;and/or(c)appropriatelegalaction,includingreferralsofsuspectedorallegedcriminal actstoappropriatelawenforcementagencies.
LEGALREF.: 15U.S.C.§§6501-6508,Children’sOnlinePrivacyProtectionAct;16C.F.R.Part312,Children’s OnlinePrivacyProtectionRule.
20U.S.C§6751etseq.,EnhancingEducationThroughTechnologyAct.
47U.S.C.§254(h)and(l),Children’sInternetProtectionAct.
47C.F.R.Part54,SubpartF,UniversalServiceSupportforSchoolsandLibraries.
105ILCS5/10-20.28.
CROSSREF.:1:30(SchoolDistrictPhilosophy),4:140(WaiverofStudentFees),5:120(Employee Ethics;CodeofProfessionalConduct;andConflictofInterest),5:125(PersonalTechnologyand SocialMedia;UsageandConduct),5:170(Copyright),6:10(EducationalPhilosophyandObjectives), 6:40(CurriculumDevelopment),6:120(EducationofChildrenwithDisabilities),6:210(Instructional Materials),6:235(AccesstoElectronicNetworks),7:140(SearchandSeizure),7:180(Preventing Bullying,Intimidation,andHarassment),7:190(StudentBehavior),7:340(StudentRecords)
Adopted:February14,2022
BrookwoodSD167
6:230LibraryMediaProgram TheSuperintendentordesigneeshallmanagetheDistrict'slibrarymediaprogramtocomplywith(1) StatelawandIll.StateBoardofEducation(ISBE)ruleand(2)thefollowingstandards:
1 Theprogramincludesanorganizedcollectionofresourcesavailabletostudentsandstaffto supplementclassroominstruction,fosterreadingforpleasure,enhanceinformationliteracy,and supportresearch,asappropriatetostudentsofallabilitiesinthegradelevelsserved.
2. Financialresourcesfortheprogram'sresourcesandsuppliesareallocatedtomeetstudents' needs.
3 Studentsinallgradesservedhaveequitableaccesstolibrarymediaresources.
4 TheadviceofanindividualwhoisqualifiedaccordingtoISBEruleissoughtregardingthe overalldirectionoftheprogram,includingtheselectionandorganizationofmaterials,provision ofinstructionininformationandtechnologyliteracy,andstructuringtheworkoflibrary paraprofessionals.
5 TheprogramadherestotheprinciplesoftheAmericanLibraryAssociation'sLibraryBillof Rights,whichindicatethatmaterialsshouldnotbeproscribedorremovedbecauseofpartisan ordoctrinaldisapproval.
6. Staffmembersareinvitedtorecommendadditionstothecollection.
7. Studentsmayfreelyselectresourcecentermaterialsaswellasreceiveguidedselectionof materialsappropriatetospecific,plannedlearningexperiences.
Parents/guardians,employees,andcommunitymemberswhobelievethatlibrarymediaprogram resourcesviolaterightsguaranteedbyanylaworBoardpolicymayfileacomplaintusingBoardpolicy 2:260,UniformGrievanceProcedure.
TheSuperintendentordesigneeshallestablishcriteriaconsistentwiththispolicyforthereviewof objections.Parents/guardians,employees,andcommunitymemberswithsuggestionsorcomplaints aboutlibrarymediaprogramresourcesmaycompleteaLibraryMediaResourceObjectionForm. TheSuperintendentordesigneeshallinformtheparent/guardian,employee,orcommunitymember, asapplicable,oftheDistrict’sdecision.
LEGALREF.:
75ILCS10/8.7.
23Ill.Admin.Code§1.420(o).
CROSSREF.:2:260(UniformGrievanceProcedure),6:60(CurriculumContent),6:170(TitleI Programs),6:210(InstructionalMaterials),6:260(ComplaintsAboutCurriculum,Instructional Materials,andPrograms)
Adopted:December11,2023
BrookwoodSD167
6:235AccesstoElectronicNetworks ElectronicnetworksareapartoftheDistrict’sinstructionalprogramandservetopromoteeducational excellencebyfacilitatingresourcesharing,innovation,andcommunication.
ThetermelectronicnetworksincludesalloftheDistrict’stechnologyresources,including,butnot limitedto:
1 TheDistrict’slocal-areaandwide-areanetworks,includingwirelessnetworks(Wi-Fi),DistrictissuedWi-Fihotspots,andanyDistrictserversorothernetworkinginfrastructure;
2. AccesstotheInternetorotheronlineresourcesviatheDistrict’snetworksortoanyDistrictissuedonlineaccountfromanycomputerordevice,regardlessoflocation;
3 District-ownedorDistrict-issuedcomputers,laptops,tablets,phones,orsimilardevices.
TheSuperintendentshalldevelopanimplementationplanforthispolicyandappointsystem administrator(s).
TheSchoolDistrictisnotresponsibleforanyinformationthatmaybelostordamaged,orbecome unavailablewhenusingthenetwork,orforanyinformationthatisretrievedortransmittedviathe Internet.Furthermore,theDistrictwillnotberesponsibleforanyunauthorizedchargesorfeesresulting fromaccesstotheInternet.
CurriculumandAppropriateOnlineBehavior TheuseoftheDistrict'selectronicnetworksshall:(1)beconsistentwiththecurriculumadoptedbythe Districtaswellasthevariedinstructionalneeds,learningstyles,abilities,anddevelopmentallevelsof thestudents,and(2)complywiththeselectioncriteriaforinstructionalmaterialsandlibraryresource centermaterials.AsrequiredbyfederallawandBoardpolicy6:60,CurriculumContent,studentswill beeducatedaboutappropriateonlinebehavior,includingbutnotlimitedto:(1)interactingwithother individualsonsocialnetworkingwebsitesandinchatrooms,and(2)cyberbullyingawarenessand response.Staffmembersmay,consistentwiththeSuperintendent'simplementationplan,usethe Internetthroughoutthecurriculum.
TheDistrict'selectronicnetworkispartofthecurriculumandisnotapublicforumforgeneraluse.
AcceptableUse AlluseoftheDistrict'selectronicnetworksmustbe:(1)insupportofeducationand/orresearch,and beinfurtheranceofthegoalsstatedherein,or(2)foralegitimateschoolbusinesspurpose.Useisa privilege,notaright.UsersoftheDistrict’selectronicnetworkshavenoexpectationofprivacyinany materialthatisstoredon,transmitted,orreceivedviatheDistrict’selectronicnetworks.Generalrules forbehaviorandcommunicationsapplywhenusingelectronicnetworks.TheDistrict'sadministrative procedure,AcceptableUseoftheDistrict'sElectronicNetworks,containstheappropriateuses, ethics,andprotocol.Electroniccommunicationsanddownloadedmaterial,includingfilesdeletedfrom auser'saccountbutnoterased,maybemonitoredorreadbyschoolofficials.
InternetSafety TechnologyprotectionmeasuresshallbeusedoneachDistrictcomputerwithInternetaccess.They shallincludeafilteringdevicethatprotectsagainstInternetaccessbybothadultsandminorstovisual depictionsthatare:(1)obscene,(2)pornographic,or(3)harmfulorinappropriateforstudents,as definedbyfederallawandasdeterminedbytheSuperintendentordesignee.TheSuperintendentor designeeshallenforcetheuseofsuchfilteringdevices.Anadministrator,supervisor,orother authorizedpersonmaydisablethefilteringdeviceforbonafideresearchorotherlawfulpurpose, providedthepersonreceivespriorpermissionfromtheSuperintendentorsystemadministrator.The Superintendentordesigneeshallincludemeasuresinthispolicy'simplementationplantoaddressthe
following:
1. Ensurestaffsupervisionofstudentaccesstoonlineelectronicnetworks,
2 Restrictstudentaccesstoinappropriatematteraswellasrestrictingaccesstoharmful materials,
3. Ensurestudentandstaffprivacy,safety,andsecuritywhenusingelectroniccommunications,
4. Restrictunauthorizedaccess,including"hacking"andotherunlawfulactivities,and
5 Restrictunauthorizeddisclosure,use,anddisseminationofpersonalidentificationinformation, suchas,namesandaddresses.
AuthorizationforElectronicNetworkAccess EachstaffmembermustsigntheAuthorizationforAccesstotheDistrict'sElectronicNetworksasa conditionforusingtheDistrict'selectronicnetwork.Eachstudentandhisorherparent(s)/guardian(s) mustsigntheAuthorizationbeforebeinggrantedunsuperviseduse.
Confidentiality AllusersoftheDistrict’scomputerstoaccesstheInternetshallmaintaintheconfidentialityofstudent records.Reasonablemeasurestoprotectagainstunreasonableaccessshallbetakenbefore confidentialstudentinformationisloadedontothenetwork.
Violations ThefailureofanyusertofollowthetermsoftheDistrict’sadministrativeprocedure,AcceptableUseof theDistrict’sElectronicNetworks,orthispolicy,willresultinthelossofprivileges,disciplinaryaction, and/orappropriatelegalaction.
LEGALREF.:
20U.S.C.§7131,ElementaryandSecondaryEducationAct.
47U.S.C.§254(h)and(l),Children’sInternetProtectionAct.
47C.F.R.Part54,SubpartF,UniversalServiceSupportforSchoolsandLibraries.
115ILCS5/14(c-5),Ill.EducationalLaborRelationsAct.
720ILCS5/26.5.
CROSSREF.:5:100(StaffDevelopmentProgram),5:170(Copyright),6:40(Curriculum Development),6:60(CurriculumContent),6:210(InstructionalMaterials),6:230(LibraryMedia Program),6:260(ComplaintsAboutCurriculum,InstructionalMaterials,andPrograms),7:130 (StudentRightsandResponsibilities),7:190(StudentBehavior),7:310(RestrictionsonPublications; ElementarySchools),7:345(UseofEducationalTechnologies;StudentDataPrivacyandSecurity)
Adopted:September20,2021
BrookwoodSD167
6:240FieldTripsandRecreationalClassTrips Fieldtripsareencouragedwhentheexperiencesareapartoftheschoolcurriculumand/orcontribute totheDistrict'seducationalobjectives.
AllfieldtripsmusthavetheSuperintendentordesignee'spriorapproval,exceptthatfieldtripsbeyond a200-mileradiusoftheschoolorextendingovernightmusthavethepriorapprovaloftheBoardof Education.TheSuperintendentordesigneeshallanalyzethefollowingfactorstodeterminewhetherto approveafieldtrip:educationalvalue,studentsafety,parentconcerns,heightenedsecurityalerts,and liabilityconcerns.Onallfieldtrips,abusfeesetbytheSuperintendentordesigneemaybechargedto helpdefraythetransportationcosts.
Parents/guardiansofstudents:(1)shallbegiventheopportunitytoconsenttotheirchild'sparticipation inanyfieldtrip;and(2)areresponsibleforallentrancefees,food,lodging,orothercosts,exceptthat theDistrictwillpaysuchcostsforstudentswhoqualifyforafeewaiverunderBoardpolicy4:140, WaiverofStudentFees.Allnon-participatingstudentsshallbeprovidedanalternativeexperience. Anyfieldtripmaybecancelledwithoutnoticeduetoanunforeseeneventorcondition.
Privatelyarrangedtrips,includingthoseledbyDistrictstaffmembers,shallnotberepresentedasor construedtobesponsoredbytheDistrictorschool.TheDistrictdoesnotprovideliabilityprotection forprivatelyarrangedtripsandisnotresponsibleforanydamagesarisingfromthem.
RecreationalClassTrips RecreationalclasstripsarepermissibleprovidedtheydonotinterferewiththeDistrict'seducational goals.Theprovisionsinthispolicyconcerningfieldtripsarealsoapplicabletorecreationalclasstrips, exceptthoseregardingeducationalvalue.
LEGALREF.: 105ILCS5/29-3.1.
CROSSREF.: 4:140(WaiverofStudentFees),6:10(EducationalPhilosophyandObjectives),7:10 (EqualEducationalOpportunities),7:270(AdministeringMedicinestoStudents)
Adopted:July10,2023
BrookwoodSD167
6:250CommunityResourcePersonsandVolunteers TheBoardofEducationencouragestheuseofresourcepersonsandvolunteersto:(1)increase students'educationalattainment,(2)provideenrichmentexperiencesforstudents;(3)increasethe effectiveutilizationofstafftimeandskills;(4)givemoreindividualattentiontostudents;and(5) promotegreatercommunityinvolvement.
Resourcepersonsandvolunteersmaybeused:
1 Fornon-teachingdutiesnotrequiringinstructionaljudgmentorevaluationofstudents;
2. Forsupervisingstudyhalls,longdistanceteachingreceptionareasusedincidenttoinstructional programstransmittedbyelectronicmedia(suchascomputers,video,andaudio),detentionand disciplineareas,andschool-sponsoredextracurricularactivities;
3 Toassistwithacademicprogramsunderalicensedteacher'simmediatesupervision;
4 ToassistintimesofviolenceorothertraumaticincidentswithintheDistrictbyprovidingcrisis interventionservicestolessentheeffectsofemotionaltraumaonstaff,students,andthe community,providedthevolunteermeetsthequalificationsestablishedbytheIll.SchoolCrisis AssistanceTeamSteeringCommittee;
5. Asaguestlecturerorresourcepersonunderalicensedteacher'sdirectionandwiththe administration'sapproval;or
6. Assupervisors,chaperones,orsponsorsfornon-academicschoolactivities.
TheSuperintendentshallfollowBoardpolicy4:175,ConvictedChildSexOffender;Screening; Notifications,toestablishproceduresforsecuringandscreeningresourcepersonsandvolunteers.A personwhoisasexoffender,asdefinedbytheSexOffenderRegistrationAct,oraviolentoffender againstyouth,asdefinedintheMurdererandViolentOffenderAgainstYouthRegistrationAct,orhas otherwisebeenconvictedofafelony,isprohibitedfrombeingaresourcepersonorvolunteer.All volunteercoachesmustcomplywiththerequirementtoreporthazinginpolicy5:90,Abusedand NeglectedChildReporting
LEGALREF.:
105ILCS5/10-22.34,5/10-22.34a,and5/10-22.34b.
720ILCS5/12C-50.1,FailuretoReportHazing.
730ILCS150/1etseq.,SexOffenderRegistrationAct.
730ILCS152/101etseq.,SexOffenderCommunityNotificationLaw.
730ILCS154/75etseq.,MurdererandViolentOffenderAgainstYouthCommunityNotificationLaw.
730ILCS154/101etseq.,MurdererandViolentOffenderAgainstYouthRegistrationAct.
CROSSREF.:4:170(Safety),4:175(ConvictedChildSexOffender;Screening;Notifications),5:90 (AbusedandNeglectedChildReporting),5:280(DutiesandQualifications),8:30(Visitorstoand ConductonSchoolProperty),8:95(ParentalInvolvement)
Adopted:January9,2023
BrookwoodSD167
6:255AssembliesandCeremonies AssembliesmustbeapprovedbytheSuperintendentordesigneeandbeconsistentwiththeDistrict's educationalobjectives.
WhiletheDistrictrespectsanindividual’sbrief,quiet,personalreligiousobservance(s),itshallnot endorseorotherwisepromoteinvocations,benedictions,andgroupprayersatanyschoolassembly, ceremony,orotherschool-sponsoredactivity.
LEGALREF.: Leev.Weisman,505U.S.577(1992).
SantaFeIndependentSch.Dist.v.Doe,530U.S.290(2000).
Kennedyv.BremertonSch.Dist.,142S.Ct.2407(2022).
Jonesv.ClearCreekIndependentSch.Dist.,930F.2d416(5thCir.1991),cert.granted,judgement vacated,505U.S.1215(1992),remand,977F.2d963,reh’gdenied,983F.2d234(5thCir.1992), andcert.denied,508U.S.967(1993).
CROSSREF.:6:70(TeachingAboutReligion),6:80(TeachingAboutControversialIssues)
Adopted:January9,2023
BrookwoodSD167
6:260ComplaintsAboutCurriculum,InstructionalMaterials,andPrograms Parents/guardianshavetherighttoinspectanyinstructionalmaterialusedaspartoftheirchild’s educationalcurriculumpursuanttoBoardofEducationpolicy7:15,StudentandFamilyPrivacy Rights
Parents/guardians,employees,andcommunitymemberswhobelievethatcurriculum,instructional materials,orprogramsviolaterightsguaranteedbyanylaworBoardpolicymayfileacomplaintusing Boardpolicy2:260,UniformGrievanceProcedure.
Parents/guardians,employees,andcommunitymemberswithothersuggestionsorcomplaintsabout curriculum,instructionalmaterials,orprogramsshouldcompleteaCurriculumObjectionForm.A parent/guardianmayrequestthathis/herchildbeexemptfromusingaparticularinstructionalmaterial orprogrambycompletingaCurriculumObjectionForm.TheSuperintendentordesigneeshall establishcriteriaforthereviewofobjectionsandinformtheparent/guardian,employee,orcommunity member,asapplicable,oftheDistrict’sdecision.
LEGALREF.: 20U.S.C.§1232h,ProtectionofPupilRightsAmendment.
CROSSREF.:2:260(UniformGrievanceProcedure),7:15(StudentandFamilyPrivacyRights), 8:110(PublicSuggestionsandConcerns)
Adopted:January9,2023
BrookwoodSD167
6:270GuidanceandCounselingProgram TheSchoolDistrictprovidesaguidanceandcounselingprogramforstudents.TheSuperintendentor designeeshalldirecttheDistrict'sguidanceandcounselingprogram.Schoolcounselingservices,as describedbyStatelaw,maybeperformedbyschoolcounselorsorlicensededucatorswithaschool supportpersonnelendorsementintheareaofschoolcounseling.
Eachstaffmemberisresponsibleforeffectivelyguidingstudentsunderhis/hersupervisioninorderto provideearlyidentificationofintellectual,emotional,social,orphysicalneeds,diagnosisofany learningdisabilities,anddevelopmentofeducationalpotential.TheDistrict'scounselorsshalloffer counselingtothosestudentswhorequireadditionalassistance.
LEGALREF.: 105ILCS5/10-22.24aand5/10-22.24b.
23Ill.Admin.Code§1.420(q).
CROSSREF.:6:50(SchoolWellness),6:65(StudentSocialandEmotionalDevelopment),6:110 (ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutofSchoolandGraduation IncentivesProgram),6:120(EducationofChildrenwithDisabilities),6:130(ProgramfortheGifted), 7:100(Health,Eye,andDentalExaminations;Immunizations;andExclusionofStudents),7:250 (StudentSupportServices)
Adopted:December16,2024
BrookwoodSD167
6:280GradingandPromotion TheSuperintendentshallestablishasystemofgradingandreportingacademicachievementto studentsandtheirparents/guardians.Thesystemshallalsodeterminewhenpromotionrequirements aremet.Thedecisiontopromoteastudenttothenextgradelevelshallbebasedonsuccessful completionofthecurriculum,attendance,andperformanceonthestandardizedtestsrequiredbythe Ill.StateBoardofEducation(ISBE)and/orotherassessments.Astudentshallnotbepromotedbased uponageoranyothersocialreasonnotrelatedtoacademicperformance.Theadministrationshall determineremedialassistanceforastudentwhoisnotpromoted.
Everyteachershallmaintainanevaluationrecordforeachstudentintheteacher'sclassroom.A Districtadministratorcannotchangethefinalgradeassignedbytheteacherwithoutnotifyingthe teacher.Reasonsforchangingastudent'sfinalgradeinclude:
Amiscalculationoftestscores,
Atechnicalerrorinassigningaparticulargradeorscore,
Theteacheragreestoallowthestudenttodoextraworkthatmayimpactthegrade,
Aninappropriategradingsystemusedtodeterminethegrade,or
Aninappropriategradebasedonanappropriategradingsystem.
Shouldagradechangebemade,theadministratormakingthechangemustsignthechangedrecord.
LEGALREF.: 105ILCS5/2-3.64a-5,5/10-20.9a,5/10-21.8,and5/27-27.
CROSSREF.:6:110(ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutof SchoolandGraduationIncentivesProgram),6:340(StudentTestingandAssessmentProgram),7:50 (SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools)
Adopted:July13,2020
BrookwoodSD167
6:290Homework
HomeworkispartoftheDistrict'sinstructionalprogramandhastheoverarchinggoalofincreasing studentachievement.Homeworkisassignedtofurtherastudent'seducationaldevelopmentandisan applicationoradaptationofaclassroomexperience.TheSuperintendentshallprovideguidanceto ensurethathomework:
1 Isusedtoreinforceandapplypreviouslycoveredconcepts,principles,andskills;
2. Isnotassignedfordisciplinarypurposes;
3 Servesasacommunicationlinkbetweentheschoolandparents/guardians;
4 Encouragesindependentthought,self-direction,andself-discipline;and
5. Isofappropriatefrequencyandlength,anddoesnotbecomeexcessive,accordingtothe teacher'sbestprofessionaljudgment.
MissedHomework
Studentsabsentforavalidcausemaymakeupmissedhomeworkinareasonabletimeframeper policy7:70,AttendanceandTruancy.
CROSSREF.: 7:70(AttendanceandTruancy)
Adopted:July18,2022
BrookwoodSD167
6:315HighSchoolCreditforStudentsinGrade7or8 TheSuperintendentordesigneemayinvestigate,coordinate,andimplementaprogramforstudents ingrades7and8toenrollinacourserequiredforahighschooldiploma.
Ifaprogramisavailable,studentsingrades7and8mayenrollinacourserequiredforahighschool diploma.Studentsingrades7and8whosuccessfullycompleteacourserequiredforahighschool diplomawillreceiveacademiccreditifpermittedby,andinaccordancewith,thepolicyofthedistrict wheretheelementarystudentwillattendhighschool.
LEGALREF.: 105ILCS5/10-22.43and5/27-22.10.
23Ill.Admin.Code§1.460.
Adopted:January11,2021
BrookwoodSD167
AwardsandHonors TheSuperintendentshallmaintainauniformprocessforpresentingawardsandhonorsfor outstandingscholarship,achievement,and/ordistinguishedserviceinschoolactivitiesinsuchaway astominimizebiasandpromotefairness.TheSuperintendentshallsupervisetheselectionofthe recipient(s).
Alldonationsforawards,honors,andscholarshipsmustreceivetheBoardofEducation'sprior approval.
Adopted:July18,2022
BrookwoodSD167
6:340StudentTestingandAssessmentProgram TheDistrictstudentassessmentprogramprovidesinformationfordeterminingindividualstudent achievementandinstructionalneeds;curriculumandinstructioneffectiveness;andschool performancemeasuredagainstDistrictstudentlearningobjectivesandstatewidenorms.
TheSuperintendentordesigneeshallmanagethestudentassessmentprogramthat,ataminimum:
1. AdministerstostudentsallstandardizedassessmentsrequiredbytheIll.StateBoardof Education(ISBE)and/oranyotherappropriateassessmentmethodsandinstruments,including normandcriterion-referencedachievementtests,aptitudetests,proficiencytests,andteacherdevelopedtests.
2. InformsstudentsofthetimelinesandproceduresapplicabletotheirparticipationineveryState assessment.
3 Willbeacomponentinthedevelopmentofhighqualitylearningoutcomes.
4 Provideseachstudent'sparents/guardianswiththeresultsorscoresofeachStateassessment andanevaluationofthestudent'sprogress.Seepolicy6:280,GradingandPromotion
5. Describehowstudentpopulationscomparetootherstudentpopulations.
6. Utilizesprofessionaltestingpractices.
7 ProvideinformationtotheBoardofEducation.
OverallstudentassessmentdataontestsrequiredbyStatelawwillbeaggregatedbytheDistrictand reported,alongwithotherinformation,ontheDistrict'sannualreportcard.Allreliableassessments administeredbytheDistrictandscoredbyentitiesoutsideoftheDistrictmustbe(1)reportedtoISBE onitsformbythe30thdayofeachschoolyear,and(2)madepubliclyavailabletoparents/guardians ofstudents.Boardpolicy7:340,StudentRecords,anditsimplementingproceduresgovern recordkeepingandaccessissues.
LEGALREF.: 20U.S.C.§1232g,FamilyEducationalRightsandPrivacyAct.
105ILCS10/,IllinoisSchoolStudentRecordsAct.
105ILCS5/2-3.63,5/2-3.64a-5,5/2-3.64a-10,5/2-3.64a-15,5/2-3.107,5/2-3.153,5/10-17a,5/22-82, and5/27-1.
23Ill.Admin.Code§§1.30(b)and375.10.
CROSSREF.:6:15(SchoolAccountability),6:280(GradingandPromotion),7:340(StudentRecords)
Adopted:January9,2023
BrookwoodSD167
SECTION BrookwoodSD167
7:10EqualEducationalOpportunities Equaleducationalandextracurricularopportunitiesshallbeavailableforallstudentswithoutregardto color,race,nationalorigin,religion,sex,sexualorientation,ancestry,age,physicalormentaldisability, genderidentity,statusofbeinghomeless,immigrationstatus,orderofprotectionstatus,military status,unfavorablemilitarydischarge,reproductivehealthdecisions,oractualorpotentialmaritalor parentalstatus,includingpregnancy.Further,theDistrictwillnotknowinglyenterintoagreementswith anyentityoranyindividualthatdiscriminatesagainststudentsonthebasisofsexoranyother protectedstatus,exceptthattheDistrictremainsviewpointneutralwhengrantingaccesstoschool facilitiesBoardpolicy8:20,CommunityUseofSchoolFacilities.Anystudentmayfilea discriminationcomplaintbyusingBoardpolicy2:260,UniformGrievanceProcedure,orinthecase ofdiscriminationonthebasisofrace,color,ornationalorigin,Boardpolicy2:270,Discriminationand HarassmentontheBasisofRace,Color,andNationalOriginProhibited
SexEquity
Nostudentshall,basedonsex,sexualorientation,orgenderidentitybedeniedequalaccessto programs,activities,services,orbenefitsorbelimitedintheexerciseofanyright,privilege, advantage,ordeniedequalaccesstoeducationalandextracurricularprogramsandactivities.
AnystudentmayfileasexequitycomplaintbyusingBoardpolicy2:260,UniformGrievance Procedure.AstudentmayappealtheBoard'sresolutionofthecomplainttotheappropriate IntermediateServiceCenterExecutiveDirector(pursuantto105ILCS5/3-10)and,thereafter,tothe StateSuperintendentofEducation(pursuantto105ILCS5/2-3.8).
AnystudentmayfileasexdiscriminationcomplaintbyusingBoardpolicy2:265,TitleIXGrievance Procedure
AdministrativeImplementation
TheSuperintendentshallappointaNondiscriminationCoordinator,whoalsoservesastheDistrict’s TitleIXCoordinator.TheSuperintendentandBuildingPrincipalshallusereasonablemeasuresto informstaffmembersandstudentsofthispolicyandrelatedgrievanceprocedures.
LEGALREF.:
20U.S.C.§1681etseq.,TitleIXoftheEducationAmendmentsof1972;34C.F.R.Part106.
29U.S.C.§791etseq.,RehabilitationActof1973;34C.F.R.Part104.
42U.S.C.§2000d,TitleVIoftheCivilRightsActof1964;34C.F.R.Part100.
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
GoodNewsClubv.MilfordCentralSch.,533U.S.98(2001).
Ill.Constitution,Art.I,§18.
105ILCS5/3.25b,5/3.25d(b),5/10-20.12,5/10-20.60,5/10-20.63,5/10-22.5,and5/27-1.
775ILCS5/1-101etseq.,IllinoisHumanRightsAct.
775ILCS35/5,ReligiousFreedomRestorationAct.
23Ill.Admin.Code§1.240andPart200.
CROSSREF.:2:260(UniformGrievanceProcedure),2:265(TitleIXGrievanceProcedure),2:270
(DiscriminationandHarassmentontheBasisofRace,Color,andNationalOriginProhibited),6:65 (StudentSocialandEmotionalDevelopment),7:20(HarassmentofStudentsProhibited),7:50 (SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools),7:60(Residence), 7:130(StudentRightsandResponsibilities),7:160(StudentAppearance),7:180(Preventionofand ResponsetoBullying,Intimidation,andHarassment),7:185(TeenDatingViolenceProhibited),7:250 (StudentSupportServices),7:340(StudentRecords),8:20(CommunityUseofSchoolFacilities)
Adopted:December16,2024
BrookwoodSD167
TheSchoolDistrictwelcomesdiversityinitsschools.Boardpolicy7:10,EqualEducational Opportunitiescitesthemanycivilrightslawsthatguaranteeequaleducationopportunitiestoall students.Inaddition,thepoliciesbelowaddresstheequaleducationalopportunities,health,safety, andgeneralwelfareofstudentswithintheDistrict.Thesepoliciesarenotacompletelist,and dependingonthefactualcontext,anotherpolicynotspecificallylistedmayapply:
1 2:260,UniformGrievanceProcedure,containstheprocessforanindividualtoseekresolution ofacomplaint.Astudentmayusethispolicytocomplainaboutbullying.TheDistrictComplaint Managershalladdressthecomplaintpromptlyandequitably.
2 2:265,TitleIXGrievanceProcedure,containstheprocessthatmustbefollowedforcomplaints ofTitleIXharassment.
3. 2:270,DiscriminationandHarassmentontheBasisofRace,Color,andNationalOrigin Prohibited,prohibitsanypersonfromdiscriminatingagainstorharassingastudentbasedon race,color,ornationalorigin.
4. 6:65,StudentSocialandEmotionalDevelopment,requiresthatsocialandemotionallearning beincorporatedintotheDistrict'scurriculumandothereducationalprograms.
5. 7:10,EqualEducationalOpportunities,requiresthatequaleducationalandextracurricular opportunitiesbeavailabletoallstudentswithoutregardto,amongotherprotectedstatuses,sex, sexualorientation,andgenderidentity.
6 7:20,HarassmentofStudentsProhibited,prohibitsanypersonfromharassing,intimidating,or bullyingastudentbasedonanactualorperceivedcharacteristicthatisidentifiedinthepolicy including,amongotherprotectedstatuses,sex,sexualorientation,andgenderidentity.
7 7:130,StudentRightsandResponsibilities,recognizesthatallstudentsareentitledtorights protectedbytheU.S.andIllinoisConstitutionsandlawsforpersonsoftheirageandmaturityina schoolsetting.
8 7:160,StudentAppearance,prohibitsstudentsfromdressingorgroominginsuchawayasto disrupttheeducationalprocess,interferewithapositiveteaching/learningclimate,or compromisereasonablestandardsofhealth,safety,anddecency.Itrecognizesthatstudents havetherighttowearhairstyleshistoricallyassociatedwithrace,ethnicity,orhairtexture,andto wearoraccessorizethestudent'sgraduationattirewithitemsassociatedwiththestudent's cultural,ethnic,orreligiousidentity,orothercharacteristicprotectedbyStatelaw.
9 7:180,PreventionofandResponsetoBullying,Intimidation,andHarassment,containsthe comprehensivestructurefortheDistrict'sbullyingpreventionprogram.
10 7:250,StudentSupportServices,directstheSuperintendenttodevelopprotocolsfor respondingtostudents'social,emotional,ormentalhealthneedsthatimpactlearning.
11 7:340,StudentRecords,containsthecomprehensivestructureformanagingschoolstudent records,keepingthemconfidential,andprovidingaccessasallowedorrequired.
DATED:May13,2024
BrookwoodSD167
Surveys Allsurveysrequestingpersonalinformationfromstudents,aswellasanyotherinstrumentusedto collectpersonalinformationfromstudents,mustadvanceorrelatetotheDistrict’seducational objectivesasidentifiedinpolicy6:10,EducationalPhilosophyandObjectives,orassiststudents’ careerchoices.Thisappliestoallsurveys,regardlessofwhetherthestudentansweringthequestions canbeidentifiedorwhocreatedthesurvey.
SurveysCreatedbyaThirdParty Beforeaschoolofficialorstaffmemberadministersordistributesasurveyorevaluationcreatedbya thirdpartytoastudent,thestudent’sparent(s)/guardian(s)mayinspectthesurveyorevaluation,upon theirrequestandwithinareasonabletimeoftheirrequest.
Thissectionappliestoeverysurvey:(1)thatiscreatedbyapersonorentityotherthanaDistrict official,staffmember,orstudent,(2)regardlessofwhetherthestudentansweringthequestionscanbe identified,and(3)regardlessofthesubjectmatterofthequestions.
SurveyRequestingPersonalInformation Schoolofficialsandstaffmembersshallnotrequest,nordisclose,theidentityofanystudentwho completesanysurveyorevaluation(createdbyanypersonorentity,includingtheDistrict)containing oneormoreofthefollowingitems:
1. Politicalaffiliationsorbeliefsofthestudentorthestudent’sparent/guardian.
2 Mentalorpsychologicalproblemsofthestudentorthestudent’sfamily.
3 Behaviororattitudesaboutsex.
4. Illegal,anti-social,self-incriminating,ordemeaningbehavior.
5 Criticalappraisalsofotherindividualswithwhomstudentshaveclosefamilyrelationships.
6. Legallyrecognizedprivilegedoranalogousrelationships,suchasthosewithlawyers, physicians,andministers.
7. Religiouspractices,affiliations,orbeliefsofthestudentorthestudent’sparent/guardian.
8 Incomeotherthanthatrequiredbylawtodetermineeligibilityforparticipationinaprogramorfor receivingfinancialassistanceundersuchprogram.
Thestudent’sparent(s)/guardian(s)may:
1. Inspectthesurveyorevaluationupon,andwithinareasonabletimeof,theirrequest, and/or
2. Refusetoallowtheirchildtoparticipateintheactivitydescribedabove. Theschoolshallnot penalizeanystudentwhoseparent(s)/guardian(s)exercisedthisoption.
InstructionalMaterial Astudent’sparent(s)/guardian(s)mayinspect,upontheirrequest,anyinstructionalmaterialusedas partoftheirchild’seducationalcurriculumwithinareasonabletimeoftheirrequest.
Theterm“instructionalmaterial”meansinstructionalcontentthatisprovidedtoastudent,regardlessof itsformat,printedorrepresentationalmaterials,audio-visualmaterials,andmaterialsinelectronicor digitalformats(suchasmaterialsaccessiblethroughtheInternet).Thetermdoesnotinclude academictestsoracademicassessments. PhysicalExamsorScreenings
Noschoolofficialorstaffmembershallsubjectastudenttoanon-emergency,invasivephysical examinationorscreeningasaconditionofschoolattendance.Theterm“invasivephysical examination”meansanymedicalexaminationthatinvolvestheexposureofprivatebodyparts,orany actduringsuchexaminationthatincludesincision,insertion,orinjectionintothebody,butdoesnot includeahearing,vision,orscoliosisscreening.
Theaboveparagraphdoesnotapplytoanyphysicalexaminationorscreeningthat:
1. IspermittedorrequiredbyanapplicableStatelaw,includingphysicalexaminationsor screeningsthatarepermittedwithoutparentalnotification.
2 IsadministeredtoastudentinaccordancewiththeIndividualswithDisabilitiesEducationAct (20U.S.C.§1400etseq.).
3 IsotherwiseauthorizedbyBoardpolicy.
ProhibitiononSellingorMarketingStudents’PersonalInformation Noschoolofficialorstaffmembershallmarketorsellpersonalinformationconcerningstudents(or otherwiseprovidethatinformationtoothersforthatpurpose).Theterm“personalinformation”means individuallyidentifiableinformationincluding:(1)astudentorparent’sfirstandlastname,(2)ahome orotherphysicaladdress(includingstreetnameandthenameofthecityortown),(3)atelephone number,(4)aSocialSecurityidentificationnumberor(5)driver’slicensenumberorState identificationcard.
Unlessotherwiseprohibitedbylaw,theaboveparagraphdoesnotapply:(1)ifthestudent’s parent(s)/guardian(s)haveconsented;or(2)tothecollection,disclosureor,useofpersonal informationcollectedfromstudentsfortheexclusivepurposeofdeveloping,evaluatingorproviding educationalproductsorservicesfor,orto,studentsoreducationalinstitutions,suchasthefollowing:
1 Collegeorotherpostsecondaryeducationrecruitment,ormilitaryrecruitment.
2. Bookclubs,magazines,andprogramsprovidingaccesstolow-costliteraryproducts.
3 Curriculumandinstructionalmaterialsusedbyelementaryschoolsandsecondaryschools.
4. Testsandassessmentstoprovidecognitive,evaluative,diagnostic,clinical,aptitude,or achievementinformationaboutstudents(ortogenerateotherstatisticallyusefuldataforthe purposeofsecuringsuchtestsandassessments)andthesubsequentanalysisandpublic releaseoftheaggregatedatafromsuchtestsandassessments.
5. Thesalebystudentsofproductsorservicestoraisefundsforschool-relatedoreducationrelatedactivities.
6 Studentrecognitionprograms.
Undernocircumstancesmayaschoolofficialorstaffmemberprovideastudent’s“personal information”toabusinessorganizationorfinancialinstitutionthatissuescreditordebitcards.
NotificationofRightsandProcedures TheSuperintendentordesigneeshallnotifystudents’parents/guardiansof:
1. Thispolicyaswellasitsavailabilityuponrequestfromthegeneraladministrationoffice.
2 Howtoopttheirchildoutofparticipationinactivitiesasprovidedinthispolicy.
3 Theapproximatedatesduringtheschoolyearwhenasurveyrequestingpersonalinformation, asdescribedabove,isscheduledorexpectedtobescheduled.
4. Howtorequestaccesstoanysurveyorothermaterialdescribedinthispolicy.
Thisnotificationshallbegiventoparents/guardiansatleastannually,atthebeginningoftheschool year,andwithinareasonableperiodafteranysubstantivechangeinthispolicy.
TransferofRights Therightsprovidedtoparents/guardiansinthispolicytransfertothestudentwhenthestudentturns18 yearsold,orisanemancipatedminor.
LEGALREF.: 20U.S.C.§1232h,ProtectionofPupilRightsAct.
105ILCS5/10-20.38.
325ILCS17/,Children’sPrivacyProtectionandParentalEmpowermentAct.
CROSSREF.: 2:260(UniformGrievanceProcedure),6:210(InstructionalMaterials),6:260 (ComplaintsAboutCurriculum,InstructionalMaterials,andPrograms),7:130(StudentRightsand Responsibilities)
Adopted:July18,2022
SD167
Brookwood
7:20HarassmentofStudentsProhibited Noperson,includingaSchoolDistrictemployee,agent,orstudent,shallharass,intimidate,orbullya studentonthebasisofactualorperceived:race;color;nationalorigin;militarystatus;unfavorable dischargestatusfrommilitaryservice;sex;sexualorientation;genderidentity;gender-relatedidentity orexpression;ancestry;age;religion;physicalormentaldisability;orderofprotectionstatus;statusof beinghomeless;actualorpotentialmaritalorparentalstatus,includingpregnancy;physical appearance;socioeconomicstatus;academicstatus;association withapersonorgroupwithoneor moreoftheaforementionedactualorperceivedcharacteristics;oranyotherdistinguishing characteristic.TheDistrictwillnottolerateharassing,intimidatingconduct,orbullyingwhetherverbal, physical,sexual,orvisual,thataffectsthetangiblebenefitsofeducation,thatunreasonablyinterferes withastudent’seducationalperformance,orthatcreatesanintimidating,hostile,oroffensive educationalenvironment.Examplesofprohibitedconductincludename-calling,usingderogatory slurs,stalking,sexualviolence,causingpsychologicalharm,threateningorcausingphysicalharm, threatenedoractualdestructionofproperty,orwearingorpossessingitemsdepictingorimplying hatredorprejudiceofoneofthecharacteristicsstatedabove.
SexualHarassmentProhibited TheDistrictshallprovideaneducationalenvironmentfreeofverbal,physical,orotherconductor communicationsconstitutingharassmentonthebasisofsexasdefinedandotherwiseprohibitedby Stateandfederallaw.SeeBoardpolicies2:265,TitleIXGrievanceProcedure,and2:260,Uniform GrievanceProcedure
MakingaReportorComplaint Studentsareencouragedtopromptlyreportclaimsorincidentsofbullying,intimidation,harassment, sexualharassment,oranyotherprohibitedconducttotheNondiscriminationCoordinator,Building Principal,AssistantBuildingPrincipal,DeanofStudents,aComplaintManager,oranyemployeewith whomthestudentiscomfortablespeaking.Astudentmaychoosetoreporttoanemployeeofthe student’ssamegender.
ReportsunderthispolicywillbeconsideredareportunderBoardpolicy2:260,UniformGrievance Procedure,and/orBoardpolicy2:265,TitleIXGrievanceProcedure.TheNondiscrimination Coordinatorand/orComplaintManagerordesigneeshallprocessandreviewthereportaccordingto theappropriategrievanceprocedure.
TheSuperintendentshallinsertintothispolicythenames,officeaddresses,emailaddresses,and telephonenumbersoftheDistrict’scurrentNondiscriminationCoordinatorandComplaintManagers. TheNondiscriminationCoordinatoralsoservesastheDistrict’sTitleIXCoordinator.
NondiscriminationCoordinator:
KathyHatczel,CurriculumDirector
201GlenwoodDyerRd.,Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
ComplaintManager:
LynnPerry,
lynn.perry@brookwood167.org
708-758-5190
khatczel@brookwood167.org
708-758-5190
TheSuperintendentshallusereasonablemeasurestoinformstaffmembersandstudentsofthis policybyincluding:
1. Forstudents,age-appropriateinformationaboutthecontentsofthispolicyintheDistrict’s studenthandbook(s),ontheDistrict’swebsite,and,ifapplicable,inanyotherareaswhere policies,rules,andstandardsofconductareotherwisepostedineachschool.
2. Forstaffmembers,thispolicyintheappropriateemployeehandbook(s),ifapplicable,and/orin anyotherareaswherepolicies,rules,andstandardsofconductareotherwisemadeavailableto staff.
InvestigationProcess AnyDistrictemployeewhoreceivesareportorcomplaintofharassmentmustpromptlyforwardthe reportorcomplainttotheNondiscriminationCoordinatororaComplaintManager.Anyemployeewho failstopromptlycomplymaybedisciplined,uptoandincludingdischarge.
Reportsandcomplaintsofharassmentwillbeconfidentialtothegreatestextentpracticable,subjectto theDistrict’sdutytoinvestigateandmaintainaneducationalenvironmentthatisproductive,respectful, andfreeofunlawfuldiscrimination,includingharassment.
Foranyreportorcomplaintallegingsex-basedharassmentthat,iftrue,wouldimplicateTitleIXofthe EducationAmendmentsof1972(20U.S.C.§1681etseq.),theNondiscriminationCoordinatoror designeeshallconsiderwhetheractionBoardpolicy2:265,TitleIXGrievanceProcedure,shouldbe initiated.
Foranyreportorcomplaintallegingharassmentonthebasisofrace,color,ornationalorigin,the NondiscriminationCoordinatororaComplaintManagerordesigneeshallinvestigateunderBoard policy2:270,DiscriminationandHarassmentontheBasisofRace,Color,andNationalOrigin Prohibited
ForanyotherallegedstudentharassmentthatdoesnotrequireactionunderBoardpolicies2:265, TitleIXGrievanceProcedure,or2:270,DiscriminationandHarassmentontheBasisofRace, Color,andNationalOriginProhibited,theNondiscriminationCoordinatororaComplaintManageror designeeshallconsiderwhetheraninvestigationunderBoardpolicies2:260,UniformGrievance Procedure,and/or7:190,StudentBehavior,shouldbeinitiated,regardlessofwhetherawrittenreport orcomplaintisfiled.
ReportsThatInvolveAllegedIncidentsofSexualAbuseofaChildbySchoolPersonnel Anallegedincidentofsexualabuseisanincidentofsexualabuseofachild,asdefinedin720ILCS 5/11-9.1A(b),thatisallegedtohavebeenperpetratedbyschoolpersonnel,includingaschoolvendor orvolunteer,thatoccurred:onschoolgroundsduringaschoolactivity;oroutsideofschoolgroundsor notduringaschoolactivity.
Anycomplaintalleginganincidentofsexualabuseshallbeprocessedandreviewedaccordingto Boardpolicy5:90,AbusedandNeglectedChildReporting.Inadditiontoreportingthesuspected abuse,thecomplaintshallalsobeprocessedunderBoardpolicy2:265,TitleIXGrievance Procedure,orBoardpolicy2:260,UniformGrievanceProcedure
Enforcement AnyDistrictemployeewhoisdetermined,afteraninvestigation,tohaveengagedinconduct prohibitedbythispolicywillbesubjecttodisciplinaryactionuptoandincludingdischarge.Anythird partywhoisdetermined,afteraninvestigation,tohaveengagedinconductprohibitedbythispolicy willbeaddressedinaccordancewiththeauthorityoftheBoardinthecontextoftherelationshipofthe thirdpartytotheDistrict,e.g.,vendor,parent/guardian,invitee,etc.AnyDistrictstudentwhois determined,afteraninvestigation,tohaveengagedinconductprohibitedbythispolicywillbesubject todisciplinaryaction,includingbutnotlimitedto,suspensionandexpulsionconsistentwiththe behaviorpolicy.Anypersonmakingaknowinglyfalseaccusationregardingprohibitedconductwill likewisebesubjecttodisciplinaryaction.
RetaliationProhibited
Retaliationagainstanypersonforbringingcomplaintsorprovidinginformationaboutharassmentis prohibited(seeBoardpolicies2:260,UniformGrievanceProcedure,2:265,TitleIXGrievance Procedure,and2:270,DiscriminationandHarassmentontheBasisofRace,Color,andNational OriginProhibited).
StudentsshouldreportallegationsofretaliationtotheBuildingPrincipal,anadministrator,the NondiscriminationCoordinator,and/oraComplaintManager.
LEGALREF.: 20U.S.C.§1681etseq.,TitleIXoftheEducationalAmendmentsof1972;34C.F.R.Part106.
29U.S.C.§791etseq.,RehabilitationActof1973;34C.F.R.Part104.
42U.S.C.§2000d,TitleVIoftheCivilRightsActof1964;34C.F.R.Part100.
105ILCS5/10-20.12,5/10-22.5,5/10-23.13,5/27-1,and5/27-23.7.
775ILCS5/1-101etseq.,IllinoisHumanRightsAct.
23Ill.Admin.Code§1.240andPart200.
Davisv.MonroeCountyBd.ofEduc.,526U.S.629(1999).
Franklinv.GwinnettCo.PublicSchs.,503U.S.60(1992).
Gebserv.LagoVistaIndependentSch.Dist.,524U.S.274(1998).
Westv.DerbyUnifiedSch.Dist.No.260,206F.3d1358(10thCir.2000).
CROSSREF.:2:260(UniformGrievanceProcedure),2:265(TitleIXGrievanceProcedure),2:270 (DiscriminationandHarassmentontheBasisofRace,Color,andNationalOriginProhibited),4:165 (AwarenessandPreventionofChildSexualAbuseandGroomingBehaviors),5:20(Workplace HarassmentProhibited),5:90(AbusedandNeglectedChildReporting),5:120(EmployeeEthics; CodeofProfessionalConduct;andConflictofInterest),7:10(EqualEducationalOpportunities),7:180 (PreventionofandResponsetoBullying,Intimidation,andHarassment),7:185(TeenDatingViolence Prohibited),7:190(StudentBehavior),7:240(ConductCodeforParticipantsinExtracurricular Activities)
Adopted:October21,2024
7:30StudentAssignmentandIntra-DistrictTransfer
AttendanceAreas TheSchoolDistrictisdividedintoschoolattendanceareas.TheSuperintendentwill:
1. ReviewtheboundarylinesannuallyandrecommendtotheBoardofEducationanychangesor revisionsforexistingunits;or
2 Createnewunitsusingalensthatconsiderspreventingsegregationandtheeliminationof separatingstudentsintheDistrict’sschoolsbecauseofcolor,race,ornationality.
TheSuperintendentordesigneeshallmaintainamapoftheDistrictshowingcurrentschool attendanceareas.Allrecordspertainingtothecreation,alteration,orrevisionofattendanceunitsare opentothepublic.Studentslivinginagivenschoolattendanceareawillbeassignedtothatschool. Homelesschildrenshallbeassignedaccordingtopolicy6:140,EducationofHomelessChildren.
ClassAssignments
TheSuperintendentordesigneeshallassignstudentstoclasses.
LEGALREF.:
105ILCS5/10-21.3,5/10-21.3a,and5/10-22.5.
CROSSREF.:4:170(Safety),6:30(OrganizationofInstruction),6:140(EducationofHomeless Children)
Adopted:February14,2022
BrookwoodSD167
7:40NonpublicSchoolStudents,IncludingParochialandHome-Schooled Students
Part-TimeAttendance TheDistrictacceptsnonpublicschoolstudents,includingparochialandhome-schooledstudents,who livewithintheDistrictforpart-timeattendanceintheDistrict'sregulareducationprogramonaspaceavailablebasis.Requestsforpart-timeattendancemustbesubmittedtotheBuildingPrincipalofthe schoolintheschoolattendanceareawherethestudentresides.Allrequestsforattendanceinthe followingschoolyearmustbesubmittedbeforeMay1.
Astudentacceptedforpartialenrollmentmustcomplywithalldisciplineandattendancerequirements establishedbytheschool.Heorshemayparticipateinanyco-curricularactivityassociatedwitha Districtclassinwhichheorsheisenrolled.Theparent(s)/guardian(s)ofastudentacceptedforpartial enrollmentmustpayallfees,pro-ratedonthebasisofapercentageoffull-timefees.Transportationto and/orfromschoolisprovidedonregularbusroutestoorfromapointontheroutenearestormost easilyaccessibletothenonpublicschoolorstudent'shome.Thistransportationshallbeonthesame basisastheDistrictprovidestransportationforitsfull-timestudents.Transportationonotherthan establishedbusroutesistheresponsibilityoftheparent(s)/guardian(s).
StudentswithaDisability TheDistrictacceptsforpart-timeattendancethosechildrenforwhomithasbeendeterminedthat specialeducationservicesareneeded,areenrolledinnonpublicschools,andotherwisequalifyfor enrollmentintheDistrict.Requestsmustbesubmittedbythestudent'sparent/guardian.Special educationalservicesshallbeprovidedtosuchstudentsassoonaspossibleafteridentification, evaluation,andplacementproceduresprovidedbyStatelaw,butnolaterthanthebeginningofthe nextschoolsemesterfollowingthecompletionofsuchprocedures.Transportationforsuchstudents shallbeprovidedonlyifrequiredinthechild'sindividualizededucationalprogramonthebasisofthe child'sdisablingconditionorasthespecialeducationprogramlocationmayrequire.
ExtracurricularActivities,IncludingInterscholasticCompetition Nonpublicstudents,regardlessofwhethertheyattendaDistrictschoolpart-time,willnotbeallowedto participateinextracurricularactivities.
AssignmentWhenEnrollingFull-TimeinaDistrictSchool Gradeplacementby,andacademiccreditsearnedat,anonpublicschoolwillbeacceptedifthe schoolhasaCertificateofNonpublicSchoolRecognitionfromtheIllinoisStateBoardofEducation, or,ifoutsideIllinois,iftheschoolisaccreditedbythestateagencygoverningeducation.
Astudentwho,afterreceivinginstructioninanon-recognizedornon-accreditedschool,enrollsinthe Districtwill:(1)beassignedtoagradelevelaccordingtoacademicproficiency,and/or(2)have academiccreditsrecognizedbytheDistrictifthestudentdemonstratesappropriateacademic proficiencytotheschooladministration.Anyportionofastudent'stranscriptrelatingtosuchinstruction willnotbeconsideredforplacementonthehonorrollorcomputationinclassrank.
Notwithstandingtheabove,recognitionofgradeplacementandacademiccreditsawardedbya nonpublicschoolisatthesolediscretionoftheDistrict.Allschoolandclassassignmentswillbemade accordingtoBoardofEducationpolicy7:30,StudentAssignmentandIntra-DistrictTransfer,aswell asadministrativeproceduresimplementingthispolicy.
LEGALREF.: 105ILCS5/10-20.24and5/14-6.01.
CROSSREF.:4:110(Transportation),6:170(TitleIPrograms),6:190(ExtracurricularandCoCurricularActivities),7:30(StudentAssignmentandIntra-DistrictTransfer),7:300(Extracurricular Athletics)
Adopted:August10,2020
BrookwoodSD167
Age Tobeeligibleforadmission,achildmustbefiveyearsoldonorbeforeSeptember1ofthatschool term.AchildenteringfirstgrademustbesixyearsofageonorbeforeSeptember1ofthatschool term.Baseduponanassessmentofachild’sreadinesstoattendschool,theDistrictmaypermithim orhertoattendschoolpriortothesedates.Achildwillalsobeallowedtoattendfirstgradebased uponanassessmentofhisorherreadinessifheorsheattendedanon-publicpreschool,continued hisorhereducationatthatschoolthroughkindergarten,wastaughtinkindergartenbyan appropriatelylicensedteacher,andwillbesixyearsoldonorbeforeDecember31.Achildwith exceptionalneedswhoqualifiesforspecialeducationservicesiseligibleforadmissionatthreeyears ofage.EarlyentrancetokindergartenorfirstgrademayalsobeavailablethroughBoardpolicy6:135, AcceleratedPlacementProgram
AdmissionProcedure Allstudentsmustregisterforschooleachyearonthedatesandattheplacedesignatedbythe Superintendent.Parents/guardiansofstudentsenrollingintheDistrictforthefirsttimemustpresent:
1. Acertifiedcopyofthestudent'sbirthcertificate.Ifabirthcertificateisnotpresented,the Superintendentordesigneeshallnotifyinwritingthepersonenrollingthestudentthatwithin30 daysheorshemustprovideacertifiedcopyofthestudent'sbirthcertificate.Astudentwillbe enrolledwithoutabirthcertificate.Whenacertifiedcopyofthebirthcertificateispresented,the schoolshallpromptlymakeacopyforitsrecords,placethecopyinthestudent'spermanent record,andreturnthecertifiedcopytothepersonenrollingthechild.Ifapersonenrollinga studentfailstoprovideacertifiedcopyofthestudent'sbirthcertificate,theSuperintendentor designeeshallimmediatelynotifythelocallawenforcementagency,andshallalsonotifythe personenrollingthestudentinwritingthat,unlessheorshecomplieswithin10days,thecase willbereferredtothelocallawenforcementauthorityforinvestigation.Ifcomplianceisnot obtainedwithinthat10-dayperiod,theSuperintendentordesigneeshallsoreferthecase.The Superintendentordesigneeshallimmediatelyreporttothelocallawenforcementauthorityany materialreceivedpursuanttothisparagraphthatappearsinaccurateorsuspiciousinformor content.
2 Proofofresidence,asrequiredbyBoardpolicy7:60,Residence
3 Proofofdiseaseimmunizationordetectionandtherequiredphysicalexamination,asrequired byStatelawandBoardpolicy7:100,Health,Eye,andDentalExaminations;Immunizations; andExclusionofStudents
Theindividualenrollingastudentshallbegiventheopportunitytovoluntarilystatewhetherthestudent hasaparentorguardianwhoisamemberofabranchoftheU.S.ArmedForcesandwhoiseither deployedtoactivedutyorexpectstobedeployedtoactivedutyduringtheschoolyear.Studentswho arechildrenofactivedutymilitarypersonneltransferringwillbeallowedtoenter:(a)thesamegrade levelinwhichtheystudiedattheschoolfromwhichtheytransferred,ifthetransferoccursduringthe District'sschoolyear,or(b)thegradelevelfollowingthelastgradecompleted.
HomelessChildren Anyhomelesschildshallbeimmediatelyadmitted,evenifthechildorchild'sparent/guardianisunable toproducerecordsnormallyrequiredforenrollment.Boardpolicy6:140,EducationofHomeless Children,anditsimplementingadministrativeprocedure,governtheenrollmentofhomelesschildren.
FosterCareStudents
TheSuperintendentwillappointatleastoneemployeetoactasaliaisontofacilitatetheenrollment andtransferofrecordsofstudentsinthelegalcustodyoftheIllinoisDepartmentofChildrenand FamilyServices(DCFS)whenenrollinginorchangingschools.TheDistrict’sliaisonensuresthat DCFS’OfficeofEducationandTransitionServicesreceivesallwrittennoticesandrecordspertaining tostudentsinthelegalcustodyofDCFSasrequiredbyStatelaw.
StudentTransfersToandFromNon-DistrictSchools AstudentmaytransferintooroutoftheDistrictaccordingtoStatelawandproceduresdevelopedby theSuperintendentordesignee.AstudentseekingtotransferintotheDistrictmustservetheentire termofanysuspensionorexpulsionwhenthepenaltywasfor:
knowinglypossessinginaschoolbuildingoronschoolgrounds,aweaponasdefinedintheGun FreeSchoolsAct;
knowinglypossessing,selling,ordeliveringinaschoolbuildingoronschoolgroundsa controlledsubstanceorcannabis;or batteringastaffmemberoftheschool.
LEGALREF.: 8U.S.C.§1101,IllegalImmigrantandImmigrantResponsibilityActof1996.
20U.S.C.§1232g,FamilyEducationalRightsandPrivacyAct.
20U.S.C.§1400etseq.,IndividualsWithDisabilitiesEducationImprovementAct.
29U.S.C.§794,RehabilitationActof1973,Section504.
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
105ILCS5/2-3.13a,5/10-20.12,5/10-20.59,5/10-22.5a,5/14-1.02,5/14-1.03a,5/26-1,5/26-2,5/278.1.
105ILCS10/8.1,Ill.SchoolStudentRecordsAct.
105ILCS45/,EducationforHomelessChildrenAct.
105ILCS70/,EducationalOpportunityforMilitaryChildrenAct.
325ILCS50/,MissingChildrenRecordsAct.
325ILCS55/,MissingChildrenRegistrationLaw.
410ILCS315/2,CommunicableDiseasePreventionAct.
20Ill.Admin.CodePart1290,MissingPersonBirthRecordsandSchoolRegistration.
23Ill.Admin.CodePart226,SpecialEducation.
23Ill.Admin.CodePart375,StudentRecords.
CROSSREF.:4:110(Transportation);6:30(OrganizationofInstruction),6:110(Programsfor StudentsAtRiskofAcademicFailureand/orDroppingOutofSchoolandGraduationIncentives Program),6:135(AcceleratedPlacementProgram),6:140(EducationofHomelessChildren),7:60 (Residence),7:70(AttendanceandTruancy),7:100(Health,Eye,andDentalExaminations; Immunizations;andExclusionofStudents),7:340(StudentRecords)
Adopted:January9,2023
BrookwoodSD167
ResidentStudents OnlystudentswhoareresidentsoftheDistrictmayattendaDistrictschoolwithoutatuitioncharge, exceptasotherwiseprovidedbeloworinStatelaw.Astudent'sresidenceisthesameastheperson whohaslegalcustodyofthestudent.
Apersonassertinglegalcustodyoverastudent,whoisnotthechild'snaturaloradoptiveparent,shall completeasignedstatement,stating:(a)thatheorshehasassumedandexerciseslegal responsibilityforthechild,(b)thereasonthechildliveswithhimorher,otherthantoreceivean educationintheDistrict,and(c)thatheorsheexercisesfullcontroloverthechildregardingdaily educationalandmedicaldecisionsincaseofemergency.IftheDistrictknowsthecurrentaddressof thechild'snaturaloradoptiveparent,theDistrictshallrequestinwritingthatthepersoncompletea signedstatementoraffidavitstating:(a)theroleandresponsibilityofthepersonwithwhomtheirchild isliving,and(b)thatthepersonwithwhomthechildislivinghasfullcontroloverthechildregarding dailyeducationalandmedicaldecisionsincaseofemergency.
AstudentwhosefamilymovesoutoftheDistrictduringtheschoolyearwillbepermittedtoattend schoolfortheremainderoftheyearwithoutpaymentoftuition.Thefamilyisresponsiblefor transportation.
Whenastudent'schangeofresidenceisduetothemilitaryserviceobligationofthestudent'slegal custodian,thestudent'sresidenceisdeemedtobeunchangedforthedurationofthecustodian's militaryserviceobligationifthestudent'scustodianmadeawrittenrequest.TheDistrict,however,is notresponsibleforthestudent'stransportationtoorfromschool.
If,atthetimeofenrollment,adependentchildofmilitarypersonnelishousedintemporaryhousing locatedoutsideoftheDistrict,butwillbelivingwithintheDistrictwithinsixmonthsafterthetimeof initialenrollment,thechildisallowedtoenroll,subjecttotherequirementsofStatelaw,andmustnot bechargedtuition.
ResidenceofStudentswithDisabilities Theresidenceofachildwithadisabilityisdeterminedinaccordancewith105ILCS5/14-1.11,5.141.11a,and5/14-1.11b.
AdmissionofNonresidentStudentsPursuanttoanAgreementorOrder NonresidentstudentsmayattendDistrictschoolspursuantto:
1. Awrittenagreementwithanadjacentschooldistricttoprovidefortuition-freeattendancebya studentofthatdistrict,providedboththeSuperintendentordesigneeandtheadjacentdistrict determinethatthestudent'shealthandsafetywillbeservedbysuchattendance.
2. Awrittenagreementwithculturalexchangeorganizationsandinstitutionssupportedbycharityto providefortuition-freeattendancebyforeignexchangestudentsandnonresidentpupilsof charitableinstitutions.
3 Accordingtoanintergovernmentalagreement.
4 WheneveranyStateorfederallaworacourtordermandatestheacceptanceofanonresident student.
HomelessChildren Anyhomelesschildshallbeimmediatelyadmitted,evenifthechildorchild'sparent/guardianisunable toproducerecordsnormallyrequiredtoestablishresidency.BoardofEducationpolicy6:140, EducationofHomelessChildren,anditsimplementingadministrativeprocedure,governthe
enrollmentofhomelesschildren.
ChallengingaStudent'sResidenceStatus
IftheSuperintendentordesigneedeterminesthatastudentattendingschoolonatuition-freebasisis anonresidentoftheDistrictforwhomtuitionisrequiredtobecharged,heorsheonbehalfofthe BoardofEducationshallnotifythepersonwhoenrolledthestudentofthetuitionamountthatisdue. ThenoticeshalldetailthespecificreasonswhytheBoardbelievesthatthestudentisanonresidentof theDistrictandshallbegivenbycertifiedmail,returnreceiptrequested.Thepersonwhoenrolledthe studentmaychallengethisdeterminationandrequestahearingasprovidedbytheSchoolCode,105 ILCS5/10-20.12b.
LEGALREF.: 42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
105ILCS5/10-20.12a,5/10-20.12b,5/10-22.5,5/10-22.5a,5/14-1.11,5/14-1.11a,and5/14-1.11b.
105ILCS45/,EducationforHomelessChildrenAct.
105ILCS70/,EducationalOpportunityforMilitaryChildrenAct.
23Ill.Admin.Code§1.240.
IsraelS.byOwensv.Bd.ofEduc.ofOakParkandRiverForestHighSch.Dist.200,235Ill.App.3d 652(5thDist.1992).
JoelR.v.BoardofEducationofManheimSchoolDistrict83,292Ill.App.3d607(1stDist.1997).
Krautv.Rachford,51Ill.App.3d206(1stDist.1977).
CROSSREF.:6:140(EducationofHomelessChildren),7:50(SchoolAdmissionsandStudent TransfersToandFromNon-DistrictSchools),7:70(AttendanceandTruancy)
Adopted:December11,2023
BrookwoodSD167
7:70AttendanceandTruancy CompulsorySchoolAttendance Thispolicyappliestoindividualswhohavecustodyorcontrolofachild:(a)betweentheagesofsix (onorbeforeSeptember1)and17years(unlessthechildhasgraduatedfromhighschool),or(b)who isenrolledinanyofgradeskindergartenthrough8inthepublicschoolregardlessofage.Subjectto specificrequirementsinStatelaw,thefollowingchildrenarenotrequiredtoattendpublicschool:(1) anychildattendingaprivateschool(includingahomeschool)orparochialschool,(2)anychildwhois physicallyormentallyunabletoattendschool(includingapregnantstudentsufferingmedical complicationsascertifiedbyherphysician),(3)anychildlawfullyandnecessarilyemployed,(4)any childover12andunder14yearsofagewhileinconfirmationclasses,and(5)anychildabsent becauseofreligiousreasons,includingtoobserveareligiousholiday,forreligiousinstruction,or becausehisorherreligionforbidssecularactivityonaparticularday(s)ortimeofday.
Theparent/guardianofastudentwhoisenrolledmustauthorizeallabsencesfromschoolandnotify theschoolinadvanceoratthetimeofthestudent'sabsence.Avalidcauseforabsenceincludes illness(includingmentalorbehavioralhealthofthestudent),observanceofareligiousholiday,deathin theimmediatefamily,attendanceatacivicevent,familyemergency,othersituationsbeyondthe controlofthestudentasdeterminedbytheBoard,othercircumstancesthatcausereasonableconcern totheparent/guardianforthestudent’smental,emotional,orphysicalhealthorsafety,orotherreason asapprovedbytheSuperintendentordesignee.Studentsabsentforavalidcausemaymakeup missedhomeworkandclassworkassignmentsinareasonabletimeframe.
AbsenteeismandTruancyProgram TheSuperintendentordesigneeshallmanageanabsenteeismandtruancyprograminaccordance withtheSchoolCodeandBoardofEducationpolicy.Theprogramshallincludebutnotbelimitedto:
1. Aprotocolforexcusingastudentfromattendancewhoisnecessarilyandlawfullyemployed.The Superintendentordesigneeisauthorizedtodeterminewhenthestudent'sabsenceisjustified.
2 Aprotocolforexcusingastudentingrades6through8fromattendancetosoundTapsata militaryhonorsfuneralheldinIllinoisforadeceasedveteran.
3 Aprotocolforexcusingastudentfromattendanceonaparticularday(s)orataparticulartimeof daywhenhis/herparent/guardianisanactivedutymemberoftheuniformedservicesandhas beencalledtodutyfor,isonleavefrom,orhasimmediatelyreturnedfromdeploymenttoa combatzoneorcombat-supportpostings.
4. Aprocesstotelephone,withintwohoursafterthefirstclass,theparents/guardiansofstudentsin grade8orbelowwhoareabsentwithoutpriorparent/guardiannotification.
5. Aprocesstoidentifyandtrackstudentswhoaretruants,chronicorhabitualtruants,ortruant minorsasdefinedin105ILCS5/26-2a.
6 Adescriptionofdiagnosticproceduresforidentifyingthecause(s)ofastudent'sunexcused absenteeism,includinginterviewswiththestudent,hisorherparent(s)/guardian(s),andstaff membersorotherpeoplewhomayhaveinformationaboutthereasonsforthestudent's attendanceproblem.
7 Theidentificationofsupportiveservicesthatmaybeofferedtotruant,chronicallytruant,or chronicallyabsentstudents,includingparent-teacherconferences,studentand/orfamily counseling,orinformationaboutcommunityagencyservices.SeeBoardpolicy6:110, ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutofSchooland GraduationIncentivesProgram.
8 Aprocessforthecollectionandreviewofchronicabsencedataandto: a Determinewhatsystemsofsupportandresourcesareneededtoengagechronically absentstudentsandtheirfamilies,and
b. Encouragethehabitofdailyattendanceandpromotesuccess.
9 Reasonableeffortstoprovideongoingprofessionaldevelopmenttoteachers,administrators, Boardmembers,schoolresourceofficers,andstaffontheappropriateandavailablesupportive servicesforthepromotionofstudentattendanceandengagement.
10 Aprocesstorequesttheassistanceandresourcesofoutsideagencies,suchas,thejuvenile officerofthelocalpolicedepartmentorthetruantofficeoftheappropriateRegionalOfficeof Education,iftruancycontinuesaftersupportiveserviceshavebeenoffered.
11. Aprotocolforcooperatingwithnon-DistrictagenciesincludingCountyormunicipalauthorities, theRegionalSuperintendent,truantofficers,theCommunityTruancyReviewBoard,anda comprehensivecommunitybasedyouthserviceagency.Anydisclosureofschoolstudent recordsmustbeconsistentwithBoardpolicy7:340,StudentRecords,aswellasStateand federallawconcerningschoolstudentrecords.
12. Anacknowledgementthatnopunitiveaction,includingout-of-schoolsuspensions,expulsions,or courtaction,shallbetakenagainstatruantminorforhisorhertruancyunlessavailable supportiveservicesandotherschoolresourceshavebeenprovidedtothestudent.
13. Thecriteriatodeterminewhetherastudent'snon-attendanceisduetoextraordinary circumstancesshallincludeeconomicormedicalnecessityorfamilyhardshipandsuchother criteriathattheSuperintendentbelievesqualifies.
Monitoring PursuanttoStatelawandpolicy2:240,BoardPolicyDevelopment,theBoardupdatesthispolicyat leastonceeverytwoyears.TheSuperintendentordesigneeshallassisttheBoardwithitsupdate.
LEGALREF.: 105ILCS5/22-92and5/26-1through5/26-3,5/26-5through5/26-16,and5/26-18.
705ILCS405/3-33.5,JuvenileCourtActof1987.
23Ill.Admin.Code§§1.242and1.290.
CROSSREF.:5:100(StaffDevelopmentProgram),6:110(ProgramsforStudentsAtRiskof AcademicFailureand/orDroppingOutofSchoolandGraduationIncentivesProgram),6:150(Home andHospitalInstruction),7:10(EqualEducationalOpportunities),7:50(SchoolAdmissionsand StudentTransfersToandFromNon-DistrictSchools),7:60(Residence),7:80(ReleaseTimefor ReligiousInstruction/Observance),7:190(StudentBehavior),7:340(StudentRecords)
Adopted:December11,2023
BrookwoodSD167
7:80ReleaseTimeforReligiousInstruction/Observance Astudentshallbereleasedfromschool,asanexcusedabsence,becauseofreligiousreasons, includingtoobserveareligiousholiday,forreligiousinstruction,orbecausethestudent’sreligion forbidssecularactivityonaparticularday(s)ortimeofday.Thestudent'sparent/guardianmustgive writtennoticetotheBuildingPrincipalatleast5calendardaysbeforethestudent'santicipated absence(s).
TheSuperintendentordesigneeshalldevelopanddistributetoteachersappropriateprocedures regardingstudentabsencesforreligiousreasons,includinghowteachersarenotifiedofastudent’s impendingabsence,andtheStatelawrequirementthatteachersprovidethestudentwithan equivalentopportunitytomakeupanyexamination,study,orworkrequirement.
LEGALREF.: 105ILCS5/26-1and5/26-2b.
775ILCS35/,ReligiousFreedomRestorationAct.
CROSSREF.:7:70(AttendanceandTruancy)
Adopted:February14,2022
SD167
Brookwood
7:90ReleaseDuringSchoolHours Forsafetyandsecurityreasons,apriorwrittenororalconsentofastudent'scustodialparent/guardian isrequiredbeforeastudentisreleasedduringschoolhours:(1)atanytimebeforetheregular dismissaltimeoratanytimebeforeschoolisotherwiseofficiallyclosed,and/or(2)toanyperson otherthanacustodialparent/guardian.
EarlyDismissalAnnouncement TheSuperintendentordesigneeshallmakereasonableeffortstoissueanannouncementwheneverit isnecessarytocloseschoolearlyduetoinclementweatherorotherreason.
CROSSREF.:4:170(Safety)
ADOPTED:March18,2013
SD167
Brookwood
RequiredHealthExaminationsandImmunizations Astudent'sparents/guardiansshallpresentproofthatthestudentreceivedahealthexamination,with proofoftheimmunizationsagainst,andscreeningsfor,preventablecommunicablediseases,as requiredbytheIll.DepartmentofPublicHealth(IDPH),withinoneyearpriorto:
1 Enteringkindergartenorthefirstgrade;
2. Enteringthesixthgrade;and
3. EnrollinginanIllinoisschool,regardlessofthestudent'sgrade(includingnurseryschool,special education,HeadStartprogramsoperatedbyelementaryorsecondaryschools,andstudents transferringintoIllinoisfromout-of-stateorout-of-country).
Proofofimmunizationagainstmeningococcaldiseaseisrequiredforstudentsingrade6.
AsrequiredbyStatelaw:
1 Healthexaminationsmustbeperformedbyaphysicianlicensedtopracticemedicineinallofits branches,anadvancedpracticeregisterednurse,oraphysicianassistantwhohasbeen delegatedtheperformanceofhealthexaminationsbyasupervisingphysician.
2 Adiabetesscreeningisarequiredpartofeachhealthexamination;diabetestestingisnot required.
3. Anage-appropriatedevelopmentalscreeningandanage-appropriatesocialandemotional screeningarerequiredpartsofeachhealthexamination.Astudentwillnotbeexcludedfrom schoolduetohisorherparent/guardian’sfailuretoobtainadevelopmentalscreeningorasocial andemotionalscreening.
4. Beforeadmissionandinconjunctionwithrequiredphysicalexaminations,parents/guardiansof childrenbetweentheagesofoneandsevenyearsmustprovideastatementfromaphysician thattheirchildwas"risk-assessed"orscreenedforleadpoisoning.
5 TheIDPHwillprovideallstudentsenteringsixthgradeandtheirparents/guardiansinformation aboutthelinkbetweenhumanpapillomavirus(HPV)andHPV-relatedcancersandthe availabilityoftheHPVvaccine.
6 TheDistrictwillprovideinformationalmaterialsregardinginfluenzaandinfluenzavaccinations developed,provided,orapprovedbytheIDPHwhenitprovidesinformationonimmunizations, infectiousdiseases,medications,orotherschoolhealthissuestostudents’parents/guardians.
Unlessanexemptionorextensionapplies,thefailuretocomplywiththeaboverequirementsby October15ofthecurrentschoolyearwillresultinthestudent'sexclusionfromschooluntiltherequired healthformsarepresentedtotheDistrict.NewstudentswhoregisterafterOctober15ofthecurrent schoolyearshallhave30daysfollowingregistrationtocomplywiththehealthexaminationand immunizationregulations.Ifamedicalreasonpreventsastudentfromreceivingarequired immunizationbyOctober15,thestudentmustpresent,byOctober15,animmunizationscheduleand astatementofthemedicalreasonscausingthedelay.Thescheduleandstatementofmedical reasonsmustbesignedbythephysician,advancedpracticeregisterednurse,physicianassistant,or localhealthdepartmentresponsibleforadministeringtheimmunizations.
Astudenttransferringfromout-of-statewhodoesnothavetherequiredproofofimmunizationsby October15mayattendclassesonlyifheorshehasproofthatanappointmentfortherequired vaccinationsisscheduledwithapartyauthorizedtosubmitproofoftherequiredvaccinations.Ifthe requiredproofofvaccinationisnotsubmittedwithin30daysafterthestudentispermittedtoattend classes,thestudentmaynolongerattendclassesuntilproofofthevaccinationsisproperlysubmitted.
EyeExamination Parents/guardiansareencouragedtohavetheirchildrenundergoaneyeexaminationwheneverhealth examinationsarerequired.
Parents/guardiansofstudentsenteringkindergartenoranIllinoisschoolforthefirsttimeshallpresent proofbeforeOctober15ofthecurrentschoolyearthatthestudentreceivedaneyeexaminationwithin oneyearpriortoentryofkindergartenortheschool.Aphysicianlicensedtopracticemedicineinallof itsbranches,oralicensedoptometrist,mustperformtherequiredeyeexamination.
IfastudentfailstopresentproofbyOctober15,theschoolmayholdthestudent'sreportcarduntilthe studentpresentsproof:(1)ofacompletedeyeexamination,or(2)thataneyeexaminationwilltake placewithin60daysafterOctober15.TheSuperintendentordesigneeshallensurethat parents/guardiansarenotifiedofthiseyeexaminationrequirementincompliancewiththerulesofthe IDPH.Schoolsshallnotexcludeastudentfromattendingschoolduetofailuretoobtainaneye examination.
DentalExamination Allchildreninkindergartenandthesecondandsixthgradesmustpresentproofofhavingbeen examinedbyalicenseddentistbeforeMay15ofthecurrentschoolyearinaccordancewithrules adoptedbytheIDPH.
IfachildinthesecondorsixthgradefailstopresentproofbyMay15,theschoolmayholdthechild's reportcarduntilthechildpresentsproof:(1)ofacompleteddentalexamination,or(2)thatadental examinationwilltakeplacewithin60daysafterMay15.TheSuperintendentordesigneeshallensure thatparents/guardiansarenotifiedofthisdentalexaminationrequirementatleast60daysbeforeMay 15ofeachschoolyear.
Exemptions InaccordancewithrulesadoptedbytheIDPH,astudentwillbeexemptedfromthispolicy's requirementsfor:
1 Religiousgrounds,ifthestudent’sparents/guardianspresenttheIDPH’sCertificateofReligious ExemptionformtotheSuperintendentordesignee.WhenaCertificateofReligiousExemption formispresented,theSuperintendentordesigneeshallimmediatelyinformthe parents/guardiansofexclusionprocedurespursuanttoBoardpolicy7:280,Communicableand ChronicInfectiousDisease,andStaterulesifthereisanoutbreakofoneormorediseases fromwhichthestudentisnotprotected;
2. Healthexaminationorimmunizationrequirementsonmedicalgrounds,iftheexamining physician,advancedpracticeregisterednurse,orphysicianassistantprovideswritten verification.
3 Eyeexaminationrequirement,ifthestudent’sparents/guardiansshowanundueburdenorlack ofaccesstoaphysicianlicensedtopracticemedicineinallofitsbrancheswhoprovideseye examinationsoralicensedoptometrist.
4 Dentalexaminationrequirement,ifthestudent’sparents/guardiansshowanundueburdenora lackofaccesstoadentist.
HomelessChild Anyhomelesschildshallbeimmediatelyadmitted,evenifthechildorchild'sparent/guardianisunable toproduceimmunizationandhealthrecordsnormallyrequiredforenrollment.Boardpolicy6:140, EducationofHomelessChildren,governstheenrollmentofhomelesschildren.
LEGALREF.:
42U.S.C.§11431etseq.,McKinney-VentoHomelessAssistanceAct.
105ILCS5/27-8.1and45/1-20.
410ILCS45/7.1,LeadPoisoningPreventionAct.
410ILCS315/2e,CommunicableDiseasePreventionAct.
23Ill.Admin.Code§1.530.
77Ill.Admin.CodePart664,Socio-EmotionalandDevelopmentalScreening.
77Ill.Admin.CodePart665,ChildandStudentHealthExaminationandImmunization.
77Ill.Admin.CodePart690,ControlofNotifiableDiseasesandConditionsCode.
CROSSREF.:6:30(OrganizationofInstruction),6:140(EducationofHomelessChildren),6:180 (ExtendedInstructionalPrograms),7:50(SchoolAdmissionsandStudentTransfersToandFrom Non-DistrictSchools),7:280(CommunicableandChronicInfectiousDisease)
Adopted:December16,2024
BrookwoodSD167
7:130StudentRightsandResponsibilities AllstudentsareentitledtoenjoytherightsprotectedbytheU.S.andIllinoisConstitutionsandlawsfor personsoftheirageandmaturityinaschoolsetting.Studentsshouldexercisetheserightsreasonably andavoidviolatingtherightsofothers.StudentswhoviolatetherightsofothersorviolateDistrict policiesorruleswillbesubjecttodisciplinarymeasures.
Studentsmay,duringtheschoolday,duringnoninstructionaltime,voluntarilyengageinindividuallyor collectivelyinitiated,non-disruptiveprayerorreligious-basedmeetingsthat,consistentwiththeFree ExerciseandEstablishmentClausesoftheU.S.andIllinoisConstitutions,arenotsponsored, promoted,orendorsedinanymannerbytheschooloranyschoolemployee.Noninstructionaltime meanstimesetasidebyaschoolbeforeactualclassroominstructionbeginsorafteractualclassroom instructionends.
LEGALREF.: 20U.S.C.§7904.
105ILCS20/5.
Tinkerv.DesMoinesIndependentSchoolDistrict,89S.Ct.733(1969).
CROSSREF.:7:140(SearchandSeizure),7:150(AgencyandPoliceInterviews),7:160(Student Appearance),7:190(StudentBehavior)
Adopted:June8,2020
BrookwoodSD167
7:140SearchandSeizure Inordertomaintainorderandsecurityintheschools,schoolauthoritiesareauthorizedtoconduct reasonablesearchesofschoolpropertyandequipment,aswellasofstudentsandtheirpersonal effects."Schoolauthorities"includesschoolliaisonpoliceofficers.
SchoolPropertyandEquipmentaswellasPersonalEffectsLeftTherebyStudents Schoolauthoritiesmayinspectandsearchschoolpropertyandequipmentownedorcontrolledbythe school(suchas,lockers,desks,andparkinglots),aswellaspersonaleffectslefttherebyastudent, withoutnoticetoortheconsentofthestudent.Studentshavenoreasonableexpectationofprivacyin theseplacesorareasorintheirpersonaleffectsleftthere.
TheSuperintendentmayrequesttheassistanceoflawenforcementofficialstoconductinspections andsearchesoflockers,desks,parkinglots,andotherschoolpropertyandequipmentforillegal drugs,weapons,orotherillegalordangeroussubstancesormaterials,includingsearchesconducted throughtheuseofspeciallytraineddogs.
Students Schoolauthoritiesmaysearchastudentand/orthestudent'spersonaleffectsinthestudent's possession(suchas,purses,wallets,knapsacks,bookbags,lunchboxes,etc.)whenthereisa reasonablegroundforsuspectingthatthesearchwillproduceevidencetheparticularstudenthas violatedorisviolatingeitherthelawortheDistrict'sstudentconductrules.Thesearchitselfmustbe conductedinamannerthatisreasonablyrelatedtoitsobjectiveandnotexcessivelyintrusiveinlightof thestudent'sageandsex,andthenatureoftheinfraction.
Whenfeasible,thesearchshouldbeconductedasfollows:
1. Outsidetheviewofothers,includingstudents,
2 Inthepresenceofaschooladministratororadultwitness,and
3 Byacertificatedemployeeorliaisonpoliceofficerofthesamesexasthestudent.
Immediatelyfollowingasearch,awrittenreportshallbemadebytheschoolauthoritywhoconducted thesearch,andgiventotheSuperintendent.
SeizureofProperty IfasearchproducesevidencethatthestudenthasviolatedorisviolatingeitherthelawortheDistrict's policiesorrules,suchevidencemaybeseizedandimpoundedbyschoolauthorities,anddisciplinary actionmaybetaken.Whenappropriate,suchevidencemaybetransferredtolawenforcement authorities.
NotificationRegardingStudentAccountsorProfilesonSocialNetworkingWebsites TheSuperintendentordesigneeshallnotifystudentsandtheirparents/guardiansofeachofthe followinginaccordancewiththeRighttoPrivacyintheSchoolSettingAct,105ILCS75/:
1 Schoolofficialsmaynotrequestorrequireastudentorhisorherparent/guardiantoprovidea passwordorotherrelatedaccountinformationtogainaccesstothestudent'saccountorprofile onasocialnetworkingwebsite.
2 Schoolofficialsmayconductaninvestigationorrequireastudenttocooperateinan investigationifthereisspecificinformationaboutactivityonthestudent'saccountonasocial networkingwebsitethatviolatesaschooldisciplinaryruleorpolicy.Inthecourseofan investigation,thestudentmayberequiredtosharethecontentthatisreportedinordertoallow schoolofficialstomakeafactualdetermination.
105ILCS5/10-20.14,5/10-22.6,and5/10-22.10a.
RighttoPrivacyintheSchoolSettingAct,105ILCS75/.
Cornfieldv.ConsolidatedHighSchoolDist.No.230,991F.2d1316(7thCir.1993).
Peoplev.Dilworth,169Ill.2d195(1996),cert.denied,116S.Ct.1692(1996).
Peoplev.Pruitt,278Ill.App.3d194(1stDist.1996),app.denied,667N.E.2d1061(Ill.App.1,1996).
T.L.O.v.NewJersey,469U.S.325(1985).
VernoniaSchoolDist.47Jv.Acton,515U.S.646(1995).
SaffordUnifiedSchoolDist.No.1v.Redding,557U.S.364(2009).
CROSSREF.:7:130(StudentRightsandResponsibilities),7:150(AgencyandPoliceInterviews), 7:190(StudentBehavior)
Adopted:January11,2021
BrookwoodSD167
7:150AgencyandPoliceInterviews TheSuperintendentshalldevelopprocedurestomanagerequestsbyagencyofficialsorpolice officerstointerviewstudentsatschool.Procedureswill:
1 Recognizeindividualstudentrightsandprivacy,
2. Recognizethepotentialimpactaninterviewmayhaveonanindividualstudent,
3 Minimizepotentialdisruption,
4. Fosteracooperativerelationshipwithpublicagenciesandlawenforcement,and
5 ComplywithStatelawincluding,butnotlimitedto,ensuringthatbeforealawenforcement officer,schoolresourceofficer,orotherschoolsecuritypersondetainsandquestionsonschool grounds astudentunder18yearsofagewhoissuspectedofcommittingacriminalact,the Superintendentordesigneewill:
a. Notifyorattempttonotifythestudent’sparent/guardiananddocumentthetimeandmanner inwriting;
b Makereasonableeffortstoensurethestudent’sparent/guardianispresentduring questioningor,iftheyarenotpresent,ensurethatschoolemployees(including,butnot limitedto,aschoolsocialworker,psychologist,nurse,counselor,oranyothermental healthprofessional)arepresentduringthequestioning;and
c Ifpracticable,makereasonableeffortstoensureatrainedlawenforcementofficerto promotesafeinteractionsandcommunicationswiththestudentispresentduring questioning.
LEGALREF.: 105ILCS5/10-20.64,5/22-88.
55ILCS80/,Children'sAdvocacyCenterAct.
325ILCS5/,AbusedandNeglectedChildReportingAct.
720ILCS5/31-1etseq.,InterferencewithPublicOfficersAct.
725ILCS120/,RightsofCrimeVictimsandWitnessesAct.
CROSSREF.:5:90(AbusedandNeglectedChildReporting),7:130(StudentRightsand Responsibilities),7:140(SearchandSeizure),7:190(StudentBehavior)
Adopted:February14,2022
BrookwoodSD167
7:160StudentAppearance Astudent’sappearance,includingdressandhygiene,mustnotdisrupttheeducationalprocessor compromisestandardsofhealthandsafety.TheDistrictdoesnotprohibithairstyleshistorically associatedwithrace,ethnicity,orhairtexture,including,butnotlimitedto,protectivehairstylessuchas braids,locks,andtwists.TheDistrictalsodoesnotprohibittherightofastudenttowearor accessorizethestudent'sgraduationattirewithitemsassociatedwiththestudent'scultural,ethnic,or religiousidentityorothercharacteristicorcategoryprotectedundertheIll.HumanRightsAct,775 ILCS5/1-103(Q).Studentswhodisrupttheeducationalprocessorcompromisestandardsofhealth andsafetymustmodifytheirappearance.Proceduresforguidingstudentappearancewillbe developedbytheSuperintendentordesigneeandincludedintheStudentHandbook(s).
LEGALREF.:
105ILCS5/2-3.25and5/10-22.25b.
Tinkerv.DesMoinesIndep.Sch.Dist.,393U.S.503(1969).
CROSSREF.:7:10(EqualEducationalOpportunities),7:130(StudentRightsandResponsibilities), 7:190(StudentBehavior)
Adopted:December11,2023
BrookwoodSD167
AllemployeeswillreporttothePrincipalanyincidentsofvandalismofpropertybelongingtothe District.
ThePrincipalwillsubmittotheSuperintendentafullanddetailedreportofanyvandalismordamage toanyschoolproperty.
TheBoardwilltakenecessarymeasurestoprotectschoolfacilities,equipment,andotherproperty againstvandalismand,ifnecessary,willresorttoitslegalrightstoprosecutevandals.Parentsof studentswhodestroyorvandalizeanyschoolpropertywillbemonetarilyresponsibleforitsrepairor replacement,asprovidedforintheParentResponsibilityLaw.
LEGALREF.: 740ILCS115/,ParentalResponsibilityLaw.
CROSSREF.:7:130(StudentRightsandResponsibilities),7:190(StudentBehavior)
Adopted:August12,2024
BrookwoodSD167
7:180PreventionofandResponsetoBullying,Intimidation,andHarassment Bullying,intimidation,andharassmentdiminishastudent’sabilitytolearnandaschool’sabilityto educate.Preventingstudentsfromengaginginthesedisruptivebehaviorsandprovidingallstudents equalaccesstoasafe,non-hostilelearningenvironmentareimportantDistrictgoals.
Bullyingonthebasisofactualorperceivedrace,color,religion,sex,nationalorigin,ancestry,physical appearance,socioeconomicstatus,academicstatus,pregnancy,parentingstatus,homelessness, age,maritalstatus,physicalormentaldisability,militarystatus,sexualorientation,gender-related identityorexpression,unfavorabledischargefrommilitaryservice,orderofprotectionstatus, associationwithapersonorgroupwithoneormoreoftheaforementionedactualorperceived characteristics,oranyotherdistinguishingcharacteristicisprohibitedineachofthefollowing situations:
1 Duringanyschool-sponsorededucationprogramoractivity.
2 Whileinschool,onschoolproperty,onschoolbusesorotherschoolvehicles,atdesignated schoolbusstopswaitingfortheschoolbus,oratschool-sponsoredorschool-sanctionedevents oractivities.
3. Throughthetransmissionofinformationfromaschoolcomputer,aschoolcomputernetwork,or othersimilarelectronicschoolequipment.
4. Throughthetransmissionofinformationfromacomputerthatisaccessedatanonschoolrelatedlocation,activity,function,orprogramorfromtheuseoftechnologyoranelectronic devicethatisnotowned,leased,orusedbytheSchoolDistrictorschoolifthebullyingcausesa substantialdisruptiontotheeducationalprocessororderlyoperationofaschool.This paragraph(item#4)appliesonlywhenaschooladministratororteacherreceivesareportthat bullyingthroughthismeanshasoccurred;itdoesnotrequirestaffmemberstomonitorany nonschool-relatedactivity,function,orprogram.
Definitionsfrom105ILCS5/27-23.7
Bullyingincludescyberbullyingandmeansanysevereorpervasivephysicalorverbalactorconduct, includingcommunicationsmadeinwritingorelectronically,directedtowardastudentorstudentsthat hasorcanbereasonablypredictedtohavetheeffectofoneormoreofthefollowing:
1. Placingthestudentorstudentsinreasonablefearofharmtothestudent’sorstudents’personor property;
2 Causingasubstantiallydetrimentaleffectonthestudent’sorstudents’physicalormentalhealth;
3 Substantiallyinterferingwiththestudent’sorstudents’academicperformance;or
4. Substantiallyinterferingwiththestudent’sorstudents’abilitytoparticipateinorbenefitfromthe services,activities,orprivilegesprovidedbyaschool.
Bullyingmaytakevariousforms,includingwithoutlimitationoneormoreofthefollowing:harassment, threats,intimidation,stalking,physicalviolence,sexualharassment,sexualviolence,theft,public humiliation,destructionofproperty,orretaliationforassertingoralleginganactofbullying.Thislistis meanttobeillustrativeandnon-exhaustive.
Cyberbullyingmeansbullyingthroughtheuseoftechnologyoranyelectroniccommunication, includingwithoutlimitationanytransferofsigns,signals,writing,images,sounds,data,orintelligence ofanynaturetransmittedinwholeorinpartbyawire,radio,electromagneticsystem,photo-electronic system,orphoto-opticalsystem,includingwithoutlimitationelectronicmail,Internetcommunications, instantmessages,orfacsimilecommunications.Cyberbullyingincludesthecreationofawebpageor webloginwhichthecreatorassumestheidentityofanotherpersonortheknowingimpersonationof anotherpersonastheauthorofpostedcontentormessagesifthecreationorimpersonationcreates anyoftheeffectsenumeratedinthedefinitionofbullying.Cyberbullyingalsoincludesthedistribution
byelectronicmeansofacommunicationtomorethanonepersonorthepostingofmaterialonan electronicmediumthatmaybeaccessedbyoneormorepersonsifthedistributionorpostingcreates anyoftheeffectsenumeratedinthedefinitionofbullying
Restorativemeasuresmeansacontinuumofschool-basedalternativestoexclusionarydiscipline, suchassuspensionsandexpulsions,that:(i)areadaptedtotheparticularneedsoftheschooland community,(ii)contributetomaintainingschoolsafety,(iii)protecttheintegrityofapositiveand productivelearningclimate,(iv)teachstudentsthepersonalandinterpersonalskillstheywillneedto besuccessfulinschoolandsociety,(v)servetobuildandrestorerelationshipsamongstudents, families,schools,andcommunities,(vi)reducethelikelihoodoffuturedisruptionbybalancing accountabilitywithanunderstandingofstudents’behavioralhealthneedsinordertokeepstudentsin school,and(vii)increasestudentaccountabilityiftheincidentofbullyingisbasedonreligion,race, ethnicity,oranyothercategorythatisidentifiedintheIll.HumanRightsAct.
Schoolpersonnelmeanspersonsemployedby,oncontractwith,orwhovolunteerinaschooldistrict, includingwithoutlimitationschoolandschooldistrictadministrators,teachers,schoolsocialworkers, schoolcounselors,schoolpsychologists,schoolnurses,cafeteriaworkers,custodians,busdrivers, schoolresourceofficers,andsecurityguards.
BullyingPreventionandResponsePlan TheSuperintendentordesigneeshalldevelopandmaintainabullyingpreventionandresponseplan thatadvancestheDistrict’sgoalofprovidingallstudentswithasafelearningenvironmentfreeof bullyingandharassment.Thisplanmustbeconsistentwiththerequirementslistedbelow.
1 Usingthedefinitionofbullyingasprovidedinthispolicy,theSuperintendentordesigneeshall emphasizetotheschoolcommunitythat:(1)theDistrictprohibitsbullying,and(2)allstudents shouldconductthemselveswithaproperregardfortherightsandwelfareofotherstudents.This mayincludeaprocessforcommendingoracknowledgingstudentsfordemonstrating appropriatebehavior.
2 BullyingiscontrarytoStatelawandthepolicyofthisDistrict.However,nothingintheDistrict’s bullyingpreventionandresponseplanisintendedtoinfringeuponanyrighttoexercisefree expressionorthefreeexerciseofreligionorreligiouslybasedviewsprotectedundertheFirst AmendmenttotheU.S.ConstitutionorunderSection3ofArticleIoftheIllinoisConstitution.
3 Studentsareencouragedtoimmediatelyreportbullying.Areportmaybemadeorallyorin writingtotheNondiscriminationCoordinator,BuildingPrincipal,AssistantBuildingPrincipal, DeanofStudents,aComplaintManager,oranystaffmemberwithwhomthestudentis comfortablespeaking.Anyone,includingstaffmembersandparents/guardians,whohas informationaboutactualorthreatenedbullyingisencouragedtoreportittotheDistrictnamed officialsoranystaffmember.TheDistrictnamedofficialsandallstaffmembersareavailablefor helpwithabullyortomakeareportaboutbullying.Anonymousreportsarealsoaccepted; however,thisshallnotbeconstruedtopermitformaldisciplinaryactionsolelyonthebasisofan anonymousreport.
NondiscriminationCoordinator:
KathleenHatczel, CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
ComplaintManagers: KathleenHatczel, CurriculumDirector
201GlenwoodDyerRd., Glenwood,IL60425
khatczel@brookwood167.org
708-758-5190
LynnPerry, DirectorofStudentSupportServices/SpecialEd.
201Glenwood-DyerRd., Glenwood,IL60425
lynn.perry@brookwood167.org
708-758-5190
4. ConsistentwithfederalandStatelawsandrulesgoverningstudentprivacyrights,the parents/guardiansofallstudentsinvolvedinanallegedincidentofbullyingwillbenotifiedof such,alongwiththreats,suggestions,orinstancesofself-harmdeterminedtobetheresultof bullying,within24hoursaftertheschool'sadministrationismadeawareofthestudent's involvementintheincident.Asappropriate,theschool'sadministrationshallalsodiscussthe availabilityofsocialworkservices,counseling,schoolpsychologicalservices,other interventions,andrestorativemeasures.Theschoolshallmakediligenteffortstonotifyaparent orlegalguardian,utilizingallcontactinformationtheschoolhasavailableorthatcanbe reasonablyobtainedwithinthe24-hourperiod.
5. TheSuperintendentordesigneeshallpromptlyinvestigateandaddressreportsofbullying,by, amongotherthings:
a. Makingallreasonableeffortstocompletetheinvestigationwithin10schooldaysafterthe datethereportofabullyingincidentwasreceivedandtakingintoconsiderationadditional relevantinformationreceivedduringthecourseoftheinvestigationaboutthereported bullyingincident.
b. Involvingappropriateschoolsupportpersonnelandotherstaffpersonswithknowledge, experience,andtrainingonbullyingprevention,asdeemedappropriate,inthe investigationprocess.
c NotifyingtheBuildingPrincipalorschooladministratorordesigneeofthereported incidentofbullyingassoonaspossibleafterthereportisreceived.
d ConsistentwithfederalandStatelawsandrulesgoverningstudentprivacyrights, providingparents/guardiansofthestudentswhoarepartiestotheinvestigation informationabouttheinvestigationandanopportunitytomeetwiththeBuildingPrincipal orschooladministratororhisorherdesigneetodiscusstheinvestigation,thefindingsof theinvestigation,andtheactionstakentoaddressthereportedincidentofbullying.
TheSuperintendentordesigneeshallinvestigatewhetherareportedincidentofbullyingis withinthepermissiblescopeoftheDistrict’sjurisdictionandshallrequirethattheDistrict providethevictimwithinformationregardingservicesthatareavailablewithintheDistrictand community,suchascounseling,supportservices,andotherprograms.
6 TheSuperintendentordesigneeshalluseinterventionstoaddressbullying,thatmayinclude,but arenotlimitedto,schoolsocialworkservices,restorativemeasures,social-emotionalskill building,counseling,schoolpsychologicalservices,andcommunity-basedservices.
7 Areprisalorretaliationagainstanypersonwhoreportsanactofbullyingisprohibited.Any person’sactofreprisalorretaliationwillbesubjecttodisciplinaryaction,uptoandincluding dischargewithregardtoemployees,orsuspensionand/orexpulsionwithregardtostudents.
8 Astudentwillnotbepunishedforreportingbullyingorsupplyinginformation,eveniftheDistrict’s
investigationconcludesthatnobullyingoccurred.However,apersonwhoisfoundtohavefalsely accusedanotherofbullying,asameansofretaliation,asameansofbullying,orprovidedfalse informationwillbetreatedaseither:(a)bullying,(b)studentdisciplineuptoandincluding suspensionand/orexpulsion,and/or(c)both(a)and(b)forpurposesofdeterminingany consequencesorotherappropriateremedialactions.
9. TheDistrict’sbullyingpreventionandresponseplanisbasedontheengagementofarangeof schoolstakeholders,includingstudentsandparents/guardians.
10 TheSuperintendentordesigneeshallpostthispolicyontheDistrict’spubliclyaccessible website,ifany,andincludeitinthestudenthandbook,and,whereapplicable,postitwhereother policies,rules,andstandardsofconductarecurrentlyposted.Thepolicymustbedistributed annuallytoparents/guardians,students,andschoolpersonnel(includingnewemployeeswhen hired),andmustalsobeprovidedperiodicallythroughouttheschoolyeartostudentsandfaculty.
11. PursuanttoStatelawandBoardpolicy2:240,BoardPolicyDevelopment,theBoardmonitors thispolicyeverytwoyearsbyconductingareviewandre-evaluationofthispolicytomakeany necessaryandappropriaterevisions.TheSuperintendentordesigneeshallassisttheBoard withitsre-evaluationandassessmentofthispolicy’soutcomesandeffectiveness.Updatesto thispolicywillreflectanynecessaryandappropriaterevisions.Thisprocessshallinclude, withoutlimitation:
a. Thefrequencyofvictimization;
b Student,staff,andfamilyobservationsofsafetyataschool;
c Identificationofareasofaschoolwherebullyingoccurs;
d. Thetypesofbullyingutilized;and
e Bystanderinterventionorparticipation.
TheevaluationprocessmayuserelevantdataandinformationthattheDistrictalreadycollects forotherpurposes.Acceptabledocumentationtosatisfythere-evaluatedpolicysubmission includeoneofthefollowing:
1)Anupdatedversionofthepolicywiththeamendment/modificationdateincluded inthereferenceportionofthepolicy;
2)Ifnorevisionsaredeemednecessary,acopyofboardminutesindicatingthatthe policywasre-evaluatedandnochangesweredeemedtobenecessary;or
3)AsignedstatementfromtheBoardPresidentindicatingthattheBoardreevaluatedthepolicyandnochangestoitwerenecessary.
TheSuperintendentordesigneemustposttheinformationdevelopedasaresultofthepolicyreevaluationontheDistrict’swebsite,orifawebsiteisnotavailable,theinformationmustbe providedtoschooladministrators,Boardmembers,schoolpersonnel,parents/guardians,and students.Reviewsandre-evaluationsinyearstheyareduemustbesubmittedtoISBEby September30.
12. TheDistrict’sbullyingpreventionplanmustbeconsistentwithotherBoardpolicies.
13 TheSuperintendentordesigneeshallfullyinformstaffmembersoftheDistrict’sgoaltoprevent studentsfromengaginginbullyingandthemeasuresbeingusedtoaccomplishit.Thisincludes eachofthefollowing:
a CommunicatingtheDistrict’sexpectationandStatelawrequirementthatteachersand othercertificatedorlicensedemployeesmaintaindiscipline.
b Establishingtheexpectationthatstaffmembers:(1)interveneimmediatelytostopa bullyingincidentthattheywitnessorimmediatelycontactbuildingsecurityand/orlaw
enforcementiftheincidentinvolvesaweaponorotherillegalactivity,(2)reportbullying, whethertheywitnessitornot,toanadministrator,and(3)informtheadministrationof locationsonschoolgroundswhereadditionalsupervisionormonitoringmaybeneededto preventbullying.
c. Whereappropriateinthestaffdevelopmentprogram,providingstrategiestostaff memberstoeffectivelypreventbullyingandintervenewhenitoccurs.
d Establishingaprocessforstaffmemberstofulfilltheirobligationtoreportallegedactsof bullying.
LEGALREF.: 105ILCS5/10-20.14,5/10-22.6(b-20),5/24-24,and5/27-23.7.
405ILCS49/,Children’sMentalHealthAct.
775ILCS5/1-103,Ill.HumanRightsAct.
23Ill.Admin.Code§§1.240,1.280,and1.295.
CROSSREF.: 2:240(BoardPolicyDevelopment),2:260(UniformGrievanceProcedure),2:265 (TitleIXGrievanceProcedure),2:270(DiscriminationandHarassmentontheBasisofRace,Color, andNationalOriginProhibited),4:170(Safety),5:230(MaintainingStudentDiscipline),6:60 (CurriculumContent),6:65(StudentSocialandEmotionalDevelopment),6:235(AccesstoElectronic Networks),7:20(HarassmentofStudentsProhibited),7:185(TeenDatingViolenceProhibited),7:190 (StudentBehavior),7:220(BusConduct),7:230(MisconductbyStudentswithDisabilities),7:240 (ConductCodeforParticipantsinExtracurricularActivities),7:285(AnaphylaxisPrevention, Response,andManagementProgram),7:310(RestrictionsonPublications;ElementarySchools)
Adopted:May13,2024
BrookwoodSD167
7:185TeenDatingViolenceProhibited Engaginginteendatingviolencethattakesplaceatschool,onschoolproperty,atschool-sponsored activities,orinvehiclesusedforschool-providedtransportationisprohibited.Forpurposesofthis policy,thetermteendatingviolenceoccurswheneverastudentwhousesorthreatenstouse physical,mental,oremotionalabusetocontrolanindividualinthedatingrelationship;orusesor threatenstousesexualviolenceinthedatingrelationship.
TheSuperintendentordesigneeshalldevelopandmaintainaprogramtorespondtoincidentsofteen datingviolencethat:
1 FullyimplementsandenforceseachofthefollowingBoardpolicies:
a 2:260,UniformGrievanceProcedure.Thispolicyprovidesamethodforanystudent, parent/guardian,employee,orcommunitymembertofileacomplaintifheorshebelieves thattheBoardofEducation,itsemployees,oritsagentshaveviolatedhisorherrights undertheStateorfederalConstitution,Stateorfederalstatute,Boardpolicy,orvarious enumeratedbases.
b. 2:265,TitleIXGrievanceProcedure.ThispolicyprohibitsaDistrictemployee,agent,or studentfromengaginginsexdiscrimination,includingsex-basedharassment,inviolation ofTitleIXoftheEducationAmendmentsof1972.Prohibitedconductincludesbutisnot limitedtosexualassault,datingviolence,domesticviolence,andstalking.
c. 7:20,HarassmentofStudentsProhibited.Thispolicyprohibitsanyperson,includinga Districtemployee,agent,orstudent,fromharassingintimidating,orbullyingastudent basedonthestudent’sactualorperceivedcharacteristicsofsex;sexualorientation; genderidentity;andgender-relatedidentityorexpression(thispolicyincludesmore protectedstatuses).
d. 7:180,PreventionofandResponsetoBullying,Intimidation,andHarassment.This policyprohibitsstudentsfromengaginginbullying,intimidation,andharassmentatschool, school-relatedeventsandelectronically.Prohibitedconductincludesthreats,stalking, physicalviolence,sexualharassment,sexualviolence,theft,publichumiliation,destruction ofproperty,orretaliationforassertingoralleginganactofbullying.
2. Encouragesanyonewithinformationaboutincidentsofteendatingviolencetoreportthemto anyofthefollowingindividuals:
a. Anyschoolstaffmember.Schoolstaffshallrespondtoincidentsofteendatingviolenceby followingtheDistrict'sestablishedproceduresfortheprevention,identification, investigation,andresponsetobullyingandschoolviolence.
b. TheNondiscriminationCoordinator,BuildingPrincipal,AssistantBuildingPrincipal,Dean ofStudents,oraComplaintManageridentifiedinpolicy7:20,HarassmentofStudents Prohibited.
3. Incorporatesage-appropriateinstructioningrades7through8,inaccordancewiththeDistrict's comprehensivehealtheducationprograminBoardpolicy6:60,CurriculumContent.This includesincorporatingstudentsocialandemotionaldevelopmentintotheDistrict'seducational programasrequiredbyStatelawandinalignmentwithBoardpolicy6:65,StudentSocialand EmotionalDevelopment
4 Incorporateseducationforschoolstaff,asrecommendedbytheNondiscriminationCoordinator, BuildingPrincipal,AssistantBuildingPrincipal,DeanofStudents,oraComplaintManager.
5. Notifiesstudentsandparents/guardiansofthispolicy.
byReference:7:180-AP1,(Prevention,Identification,Investigation,andResponsetoBullying)
LEGALREF.:
105ILCS110/3.10.
CROSSREF.:2:240(BoardPolicyDevelopment),2:260(UniformGrievanceProcedure),2:265(Title IXGrievanceProcedure),5:100(StaffDevelopmentProgram),5:230(MaintainingStudent Discipline),6:60(CurriculumContent),6:65(StudentSocialandEmotionalDevelopment),7:20 (HarassmentofStudentsProhibited),7:180(PreventionofandResponsetoBullying,Intimidation,and Harassment),7:190(StudentBehavior),7:220(BusConduct),7:230(MisconductbyStudentswith Disabilities),7:240(ConductCodeforParticipantsinExtracurricularActivities)
Adopted:October21,2024
BrookwoodSD167
Thegoalsandobjectivesofthispolicyaretoprovideeffectivedisciplinepracticesthat:(1)ensurethe safetyanddignityofstudentsandstaff;(2)maintainapositive,weapons-free,anddrug-freelearning environment;(3)keepschoolpropertyandthepropertyofotherssecure;(4)addressthecausesofa student'smisbehaviorandprovideopportunitiesforallindividualsinvolvedinanincidenttoparticipate initsresolution;and(5)teachstudentspositivebehavioralskillstobecomeindependent,selfdisciplinedcitizensintheschoolcommunityandsociety.
WhenandWhereConductRulesApply Astudentissubjecttodisciplinaryactionforengaginginprohibitedstudentconduct,asdescribedin thesectionwiththatnamebelow,wheneverthestudent'sconductisreasonablyrelatedtoschoolor schoolactivities,including,butnotlimitedto:
1 On,orwithinsightof,schoolgroundsbefore,during,orafterschoolhoursoratanytime;
2 Offschoolgroundsataschool-sponsoredactivityorevent,oranyactivityoreventthatbearsa reasonablerelationshiptoschool;
3. Travelingtoorfromschooloraschoolactivity,function,orevent;or
4 Anywhere,iftheconductinterfereswith,disrupts,oradverselyaffectstheschoolenvironment, schooloperations,oraneducationalfunction,including,butnotlimitedto,conductthatmay reasonablybeconsideredto:(a)beathreatoranattemptedintimidationofastaffmember;or (b)endangerthehealthorsafetyofstudents,staff,orschoolproperty.
ProhibitedStudentConduct Theschooladministrationisauthorizedtodisciplinestudentsforgrossdisobedienceormisconduct, includingbutnotlimitedto:
1 Using,possessing,distributing,purchasing,orsellingtobaccoornicotinematerials,including withoutlimitation,electroniccigarettes.
2. Using,possessing,distributing,purchasing,orsellingalcoholicbeverages.Studentswhoare undertheinfluenceofanalcoholicbeveragearenotpermittedtoattendschoolorschool functionsandaretreatedasthoughtheyhadalcoholintheirpossession.
3. Using,possessing,distributing,purchasing,selling,orofferingforsale:
a Anyillegaldrugorcontrolledsubstance,orcannabis(includingmarijuana,hashish,and medicalcannabisunlessthestudentisauthorizedtobeadministeredamedicalcannabis infusedproductunderAshley’sLaw).
b Anyanabolicsteroidunlessitisbeingadministeredinaccordancewithaphysician’sor licensedpractitioner’sprescription.
c. Anyperformance-enhancingsubstanceontheIllinoisHighSchoolAssociation’smost currentbannedsubstancelistunlessadministeredinaccordancewithaphysician’sor licensedpractitioner’sprescription.
d. Anyprescriptiondrugwhennotprescribedforthestudentbyaphysicianorlicensed practitioner,orwhenusedinamannerinconsistentwiththeprescriptionorprescribing physician’sorlicensedpractitioner’sinstructions.Theuseorpossessionofmedical cannabis,evenbyastudentforwhommedicalcannabishasbeenprescribed,is prohibitedunlessthestudentisauthorizedtobeadministeredamedicalcannabisinfused productunderAshley’sLaw
e. Anyinhalant,regardlessofwhetheritcontainsanillegaldrugorcontrolledsubstance:(a) thatastudentbelievesis,orrepresentstobecapableof,causingintoxication, hallucination,excitement,ordullingofthebrainornervoussystem;or(b)aboutwhichthe
studentengagedinbehaviorthatwouldleadareasonablepersontobelievethatthe studentintendedtheinhalanttocauseintoxication,hallucination,excitement,ordullingof thebrainornervoussystem.Theprohibitioninthissectiondoesnotapplytoastudent's useofasthmaorotherlegallyprescribedinhalantmedications.
f. Anysubstanceinhaled,injected,smoked,consumed,orotherwiseingestedorabsorbed withtheintentionofcausingaphysiologicalorpsychologicalchangeinthebody,including withoutlimitation,purecaffeineintabletorpowderedform.
g Look-alikeorcounterfeitdrugs,includingasubstancethatisnotprohibitedbythispolicy, butone:(a)thatastudentbelievestobe,orrepresentstobe,anillegaldrug,controlled substance,orothersubstancethatisprohibitedbythispolicy;or(b)aboutwhichastudent engagedinbehaviorthatwouldleadareasonablepersontobelievethatthestudent expresslyorimpliedlyrepresentedtobeanillegaldrug,controlledsubstance,orother substancethatisprohibitedbythispolicy.
h Drugparaphernalia,includingdevicesthatareorcanbeusedto:(a)ingest,inhale,or injectcannabisorcontrolledsubstancesintothebody;and(b)grow,process,store,or concealcannabisorcontrolledsubstances.
Studentswhoareundertheinfluenceofanyprohibitedsubstancearenotpermittedtoattend schoolorschoolfunctionsandaretreatedasthoughtheyhadtheprohibitedsubstance,as applicable,intheirpossession.
4. Using,possessing,controlling,ortransferringaweaponasthattermisdefinedintheWeapons sectionofthispolicy,orviolatingtheWeaponssectionofthispolicy.
5 Usingorpossessingacellulartelephone,electronicsignalingdevice,two-wayradio,video recordingdevice,and/orothertelecommunicationdevice,unlessauthorizedandapprovedby theBuildingPrincipal.
6 Usingorpossessingalaserpointerunlessunderastaffmember'sdirectsupervisionandinthe contextofinstruction.
7. Disobeyingrulesofstudentconductordirectivesfromstaffmembersorschoolofficials. ExamplesofdisobeyingstaffdirectivesincluderefusingaDistrictstaffmember'srequestto stop,presentschoolidentification,orsubmittoasearch.
8. Engaginginacademicdishonesty,includingcheating,intentionallyplagiarizing,usingawriting serviceand/orgenerativeartificialintelligencetechnologyinplaceoforiginalworkunless specificallyauthorizedbystaff,wrongfullygivingorreceivinghelpduringanacademic examination,alteringreportcards,andwrongfullyobtainingtestcopiesorscores.
9. Engaginginhazingoranykindofbullyingoraggressivebehaviorthatdoesphysicalor psychologicalharmtoastaffpersonoranotherstudent,orurgingotherstudentstoengagein suchconduct.Prohibitedconductspecificallyincludes,withoutlimitation,anyuseofviolence, intimidation,force,noise,coercion,threats,stalking,harassment,sexualharassment,public humiliation,theftordestructionofproperty,retaliation,hazing,bullying,bullyingusingaschool computeroraschoolcomputernetwork,orothercomparableconduct.
10. Engaginginanysexualactivity,includingwithoutlimitation,offensivetouching,sexual harassment,indecentexposure(includingmooning),andsexualassault.Thisdoesnotinclude thenon-disruptive:(a)expressionofgenderorsexualorientationorpreference,or(b)displayof affectionduringnon-instructionaltime.
11. Teendatingviolence,asdescribedinBoardpolicy7:185,TeenDatingViolenceProhibited.
12 Causingorattemptingtocausedamageto,orstealingorattemptingtosteal,schoolpropertyor anotherperson'spersonalproperty.
13. Enteringschoolpropertyoraschoolfacilitywithoutproperauthorization.
14 Intheabsenceofareasonablebeliefthatanemergencyexists,callingemergencyresponders (suchascalling911);signalingorsettingoffalarmsorsignalsindicatingthepresenceofan
emergency;orindicatingthepresenceofabomborexplosivedeviceonschoolgrounds,school bus,oratanyschoolactivity.
15 Beingabsentwithoutarecognizedexcuse;StatelawandSchoolBoardpolicyregardingtruancy controlwillbeusedwithchronicandhabitualtruants.
16 Beinginvolvedwithanypublicschoolfraternity,sorority,orsecretsociety,by:(a)beinga member;(b)promisingtojoin;(c)pledgingtobecomeamember;or(d)solicitinganyother persontojoin,promisetojoin,orbepledgedtobecomeamember.
17. Beinginvolvedingangsorgang-relatedactivities,includingdisplayinggangsymbolsor paraphernalia.
18. Violatinganycriminallaw,includingbutnotlimitedto,assault,battery,arson,theft,gambling, eavesdropping,vandalism,andhazing.
19 MakinganexplicitthreatonanInternetwebsiteagainstaschoolemployee,astudent,orany school-relatedpersonneliftheInternetwebsitethroughwhichthethreatwasmadeisasitethat wasaccessiblewithintheschoolatthetimethethreatwasmadeorwasavailabletothird partieswhoworkedorstudiedwithintheschoolgroundsatthetimethethreatwasmade,and thethreatcouldbereasonablyinterpretedasthreateningtothesafetyandsecurityofthe threatenedindividualbecauseofhisorherdutiesoremploymentstatusorstatusasastudent insidetheschool.
20 Operatinganunmannedaircraftsystem(UAS)ordroneforanypurposeonschoolgroundsorat anyschooleventunlessgrantedpermissionbytheSuperintendentordesignee.
21 Engaginginanyactivity,onoroffcampus,thatinterfereswith,disrupts,oradverselyaffectsthe schoolenvironment,schooloperations,oraneducationalfunction,includingbutnotlimitedto, conductthatmayreasonablybeconsideredto:(a)beathreatoranattemptedintimidationofa staffmember;or(b)endangerthehealthorsafetyofstudents,staff,orschoolproperty.
Forpurposesofthispolicy,thetermpossessionincludeshavingcontrol,custody,orcare,currentlyor inthepast,ofanobjectorsubstance,includingsituationsinwhichtheitemis:(a)onthestudent's person;(b)containedinanotheritembelongingto,orunderthecontrolof,thestudent,suchasinthe student'sclothing,backpack,orautomobile;(c)inaschool'sstudentlocker,desk,orotherschool property;or(d)atanylocationonschoolpropertyorataschool-sponsoredevent.
Efforts,includingtheuseofpositiveinterventionsandsupports,shallbemadetodeterstudents,while atschooloraschool-relatedevent,fromengaginginaggressivebehaviorthatmayreasonably producephysicalorpsychologicalharmtosomeoneelse.TheSuperintendentordesigneeshall ensurethattheparent/guardianofastudentwhoengagesinaggressivebehaviorisnotifiedofthe incident.ThefailuretoprovidesuchnotificationdoesnotlimittheBoard'sauthoritytoimpose discipline,includingsuspensionorexpulsion,forsuchbehavior.
Nodisciplinaryactionshallbetakenagainstanystudentthatisbasedtotallyorinpartontherefusalof thestudent'sparent/guardiantoadministerorconsenttotheadministrationofpsychotropicor psychostimulantmedicationtothestudent.
DisciplinaryMeasures Schoolofficialsshalllimitthenumberanddurationofexpulsionsandout-of-schoolsuspensionstothe greatestextentpracticable,and,wherepracticableandreasonable,shallconsiderformsofnonexclusionarydisciplinebeforeusingout-of-schoolsuspensionsorexpulsions.Schoolpersonnelshall notadviseorencouragestudentstodropoutvoluntarilyduetobehavioraloracademicdifficulties. Potentialdisciplinarymeasuresinclude,withoutlimitation,anyofthefollowing:
1. Notifyingparent(s)/guardian(s).
2 Disciplinaryconference.
3. Withholdingofprivileges.
4. Temporaryremovalfromtheclassroom.
5 Returnofpropertyorrestitutionforlost,stolen,ordamagedproperty.
6 In-schoolsuspension.TheBuildingPrincipalordesigneeshallensurethatthestudentisproperly supervised.
7. After-schoolstudyorSaturdaystudyprovidedthestudent'sparent/guardianhasbeennotified.If transportationarrangementscannotbeagreedupon,analternativedisciplinarymeasuremust beused.ThestudentmustbesupervisedbythedetainingteacherortheBuildingPrincipalor designee.
8. Communityservicewithlocalpublicandnonprofitagenciesthatenhancescommunityeffortsto meethuman,educational,environmental,orpublicsafetyneeds.TheDistrictwillnotprovide transportation.Schooladministrationshallusethisoptiononlyasanalternativetoanother disciplinarymeasure,givingthestudentand/orparent/guardianthechoice.
9 Seizureofcontraband;confiscationandtemporaryretentionofpersonalpropertythatwasused toviolatethispolicyorschooldisciplinaryrules.
10 SuspensionofbusridingprivilegesinaccordancewithBoardpolicy7:220,BusConduct
11. Out-of-schoolsuspensionfromschoolandallschoolactivitiesinaccordancewithBoardpolicy 7:200,SuspensionProcedures.Astudentwhohasbeensuspendedshallalsoberestricted frombeingonschoolgroundsandatschoolactivities.
12. Expulsionfromschoolandallschoolactivitiesforadefinitetimeperiodnottoexceedtwo calendaryearsinaccordancewithBoardpolicy7:210,ExpulsionProcedures.Astudentwho hasbeenexpelledshallalsoberestrictedfrombeingonschoolgroundsandatschoolactivities.
13. Transfertoanalternativeprogramifthestudentisexpelledorotherwisequalifiesforthetransfer underStatelaw.ThetransfershallbeinthemannerprovidedinArticle13Aor13BoftheSchool Code.
14 Notifyingjuvenileauthoritiesorotherlawenforcementwhenevertheconductinvolvescriminal activity,includingbutnotlimitedto,illegaldrugs(controlledsubstances),look-alikes,alcohol,or weaponsorinothercircumstancesasauthorizedbythereciprocalreportingagreement betweentheDistrictandlocallawenforcementagencies.
Theabovelistofdisciplinarymeasuresisarangeofoptionsthatwillnotalwaysbeapplicableinevery case.Insomecircumstances,itmaynotbepossibletoavoidsuspendingorexpellingastudent becausebehavioralinterventions,otherthanasuspensionandexpulsion,willnotbeappropriateand available,andtheonlyreasonableandpracticalwaytoresolvethethreatand/oraddressthe disruptionisasuspensionorexpulsion.StudentsenrolledintheDistrict'sState-fundedpreschool program(s)maybetemporarilyremovedortransitionedtoanewprograminaccordancewithfederal andStatelaw.Statelawprohibitstheexpulsionofstudentsfromtheprogram(s).
Corporalpunishmentisprohibited.Corporalpunishmentisdefinedasslapping,paddling,or prolongedmaintenanceofstudentsinphysicallypainfulpositions,orintentionalinflictionofbodily harm.Corporalpunishmentdoesnotincludereasonableforceasneededtomaintainsafetyfor students,staff,orotherpersons,orforthepurposeofself-defenseordefenseofproperty.
IsolatedTimeOut,TimeOut,andPhysicalRestraint Neitherisolatedtimeout,timeout,norphysicalrestraintshallbeusedtodisciplineorpunishastudent. Thesemethodsareonlyauthorizedforuseaspermittedin105ILCS5/10-20.33,StateBoardof Educationrules(23Ill.Admin.Code§§1.280,1.285),andtheDistrict’sprocedure(s).
Weapons Astudentwhoisdeterminedtohavebroughtoneofthefollowingobjectstoschool,anyschoolsponsoredactivityorevent,oranyactivityoreventthatbearsareasonablerelationshiptoschoolshall beexpelledforaperiodofatleastonecalendaryearbutnotmorethantwocalendaryears:
1. Afirearm,meaninganygun,rifle,shotgun,orweaponasdefinedbySection921ofTitle18of theUnitedStatesCode(18U.S.C.§921),firearmasdefinedinSection1.1oftheFirearm OwnersIdentificationCardAct(430ILCS65/),orfirearmasdefinedinSection24-1ofthe CriminalCodeof2012(720ILCS5/24-1).
2. Aknife,brassknuckles,orotherknuckleweaponregardlessofitscomposition,abillyclub,or anyotherobjectifusedorattemptedtobeusedtocausebodilyharm,includinglook-alikesof anyfirearmasdefinedabove.
Theexpulsionrequirementundereitherparagraph1or2abovemaybemodifiedbythe Superintendent,andtheSuperintendent'sdeterminationmaybemodifiedbytheBoardonacase-bycasebasis.TheSuperintendentordesigneemaygrantanexceptiontothispolicy,upontheprior requestofanadultsupervisor,forstudentsintheatre,cooking,ROTC,martialarts,andsimilar programs,whetherornotschool-sponsored,providedtheitemisnotequipped,norintended,todo bodilyharm.
Thispolicy'sprohibitionsconcerningweaponsapplyregardlessofwhether:(1)astudentislicensedto carryaconcealedfirearm,or(2)theBoardpermitsvisitors,whoarelicensedtocarryaconcealed firearm,tostoreafirearminalockedvehicleinaschoolparkingarea.
Re-EngagementofReturningStudents TheSuperintendentordesigneeshallmaintainaprocesstofacilitatethere-engagementofstudents whoarereturningfromanout-of-schoolsuspension,expulsion,oranalternativeschoolsetting.The goalofre-engagementshallbetosupportthestudent'sabilitytobesuccessfulinschoolfollowinga periodofexclusionarydisciplineandshallincludetheopportunityforstudentswhohavebeen suspendedtocompleteormakeupworkforequivalentacademiccredit.
RequiredNotices AschoolstaffmembershallimmediatelynotifytheofficeoftheBuildingPrincipalintheeventthathe orshe:(1)observesanypersoninpossessionofafirearmonoraroundschoolgrounds;however, suchactionmaybedelayedifimmediatenoticewouldendangerstudentsunderhisorher supervision,(2)observesorhasreasontosuspectthatanypersononschoolgroundsisorwas involvedinadrug-relatedincident,or(3)observesabatterycommittedagainstanystaffmemberoris subjecttoabattery.Schoolgroundsincludesmodesoftransportationtoschoolactivitiesandany publicwaywithin1000feetoftheschool,aswellasschoolpropertyitself.
Uponreceivingareportof(1),above,theBuildingPrincipalordesigneeshallimmediatelynotifylocal lawenforcement.Inaddition,uponreceivingareportonanyoftheabove(1)-(3),theBuildingPrincipal ordesigneeshallnotifytheSuperintendentordesigneeandanyinvolvedstudent’sparent/guardian.
Uponreceivingareportonanyoftheabove(1)-(3),theSuperintendentordesigneeshallimmediately notifylocallawenforcement.TheSuperintendentordesigneeshallalsoreportincidentsinvolving batteryagainststaffmemberstotheIll.StateBoardofEducationthroughitsweb-basedSchool IncidentReportingSystemastheyoccurduringtheyearandnolaterthanAugust1forthepreceding schoolyear.
DelegationofAuthority Eachteacher,andanyotherschoolpersonnelwhenstudentsareunderhisorhercharge,is authorizedtoimposeanydisciplinarymeasure,otherthansuspension,expulsion,corporal punishment,orin-schoolsuspension,thatisappropriateandinaccordancewiththepoliciesandrules onstudentdiscipline.Teachers,othercertificated[licensed]educationalemployees,andother personsprovidingarelatedservicefororwithrespecttoastudent,mayusereasonableforceas neededtomaintainsafetyforotherstudents,schoolpersonnel,orotherpersons,orforthepurposeof self-defenseordefenseofproperty.Teachersmaytemporarilyremovestudentsfromaclassroomfor
disruptivebehavior.
TheSuperintendent,BuildingPrincipal,AssistantBuildingPrincipal,orDeanofStudentsisauthorized toimposethesamedisciplinarymeasuresasteachersandmaysuspendstudentsguiltyofgross disobedienceormisconductfromschool(includingallschoolfunctions)andfromridingtheschool bus,upto10consecutiveschooldays,providedtheappropriateproceduresarefollowed.TheBoard maysuspendastudentfromridingthebusinexcessof10schooldaysforsafetyreasons.
StudentHandbook TheSuperintendent,withinputfromtheparent-teacheradvisorycommittee,shallpreparedisciplinary rulesimplementingtheDistrict'sdisciplinarypolicies.Thesedisciplinaryrulesshallbepresented annuallytotheBoardforitsreviewandapproval.
Astudenthandbook,includingtheDistrictdisciplinarypoliciesandrules,shallbedistributedtothe students'parents/guardianswithin15daysofthebeginningoftheschoolyearorastudent's enrollment.
Incorporated byReference:7:190-AP4,(UseofIsolatedTimeOut,TimeOut,andPhysicalRestraint)
LEGALREF.:
20U.S.C.§7971,Pro-ChildrenActof2004.
20U.S.C.§7961etseq.,GunFreeSchoolsAct.
105ILCS5/10-20.5b,5/10-20.14,5/10-20.28,5/10-20.36,5/10-21.7,5/10-21.10,5/10-22.6,5/1027.1A,5/10-27.1B,5/22-33,5/24-24,5/26-12,5/27-23.7,and5/31-3.
105ILCS110/3.10,CriticalHealthProblemsandComprehensiveHealthEducationAct.
410ILCS130/,CompassionateUseofMedicalCannabisPilotProgram.
410ILCS647/,PowderedCaffeineControlandEducationAct.
430ILCS66/,FirearmConcealedCarryAct.
23Ill.Admin.Code§§1.280,1.285.
CROSSREF.:2:150(Committees),2:240(BoardPolicyDevelopment),5:230(MaintainingStudent Discipline),6:110(ProgramsforStudentsAtRiskofAcademicFailureand/orDroppingOutofSchool andGraduationIncentivesProgram),7:70(AttendanceandTruancy),7:130(StudentRightsand Responsibilities),7:140(SearchandSeizure),7:150(AgencyandPoliceInterviews),7:160(Student Appearance),7:170(Vandalism),7:180(PreventionofandResponsetoBullying,Intimidation,and Harassment),7:185(TeenDatingViolenceProhibited),7:200(SuspensionProcedures),7:210 (ExpulsionProcedures),7:220(BusConduct),7:230(MisconductbyStudentswithDisabilities),7:240 (ConductCodeforParticipantsinExtracurricularActivities),7:270(AdministeringMedicinesto Students),7:310(RestrictionsonPublications;ElementarySchools),8:30(VisitorstoandConducton SchoolProperty)
Adopted:December11,2023
BrookwoodSD167
7:192ProhibitingGangs,GangInvolvement,andGangActivities Allstudentsareexpectedtoactinsuchamannersothattheirbehaviorreflectspositivelyon themselvesandtheschoolenvironment.Therefore,inordertoprohibittheexistenceofgangs,gang involvement,and/organgactivitiesandlimitthecircumstancesunderwhichastudentmightbeplaced injeopardy,theBoardofEducationactstoforbidthefollowing:
Nostudent,parent,and/orpersonsonoraboutschoolpropertyoratanyschoolactivity:
A Willwear,possess,use,distribute,draw,display,and/orsellanyclothing,jewelry,emblem, badge,symbol,sign,haircutorotherthingwhichisevidenceoforimitatesmembershipor affiliationinanygang.
B. Willcommitanyactoromission,oruseanyspeech,eitherverbalornon-verbal(gestures, handshakes,etc.)showingmembershiporaffiliationinagang.
C Willuseanyspeechorcommitanyactofomissioninfurtheranceoftheinterestsofanygang, ganginvolvement,and/organgactivity,including,butnotlimitedto:
1 Solicitingothersformembershipinanygangs;
2 Requestinganypersontopayprotectionorotherwiseintimidatingand/orthreateningany person;committinganyotherillegalactand/orotherviolationofschooldistrictpolicies;
3. Incitingotherstudentstoactwithphysicalviolenceand/orthreatofphysicalviolenceuponany otherperson.
ADOPTED:March18,2013
BrookwoodSD167
7:200SuspensionProcedures In-SchoolSuspension TheSuperintendentordesigneeisauthorizedtomaintainanin-schoolsuspensionprogram.The programshallinclude,ataminimum,eachofthefollowing:
1. Beforeassigningastudenttoin-schoolsuspension,thechargeswillbeexplainedandthe studentwillbegivenanopportunitytorespondtothecharges.
2. Studentsaresupervisedbylicensedschoolpersonnel.
3 Studentsaregiventheopportunitytocompleteclassroomworkduringthein-schoolsuspension forequivalentacademiccredit.
Out-of-SchoolSuspension TheSuperintendentordesigneeshallimplementsuspensionproceduresthatprovide,ataminimum, foreachofthefollowing:
1. Aconferenceduringwhichthechargeswillbeexplainedandthestudentwillbegivenan opportunitytorespondtothechargesbeforeheorshemaybesuspended.
2 Apre-suspensionconferenceisnotrequired,andthestudentcanbeimmediatelysuspended whenthestudent'spresenceposesacontinuingdangertopersonsorpropertyoranongoing threatofdisruptiontotheeducationalprocess.Insuchcases,thenoticeandconferenceshall followassoonaspracticable.
3 Anattemptedphonecalltothestudent'sparent(s)/guardian(s).
4 Awrittennoticeofthesuspensiontotheparent(s)/guardian(s)andthestudent,whichshall:
a. Providenoticetotheparent(s)/guardian(s)oftheirchild'srighttoareviewofthe suspension;
b Includeinformationaboutanopportunitytomakeupworkmissedduringthesuspension forequivalentacademiccredit;
c Detailthespecificactofgrossdisobedienceormisconductresultinginthedecisionto suspend;
d. Providerationaleoranexplanationofhowthechosennumberofsuspensiondayswill addressthethreatordisruptionposedbythestudentorhisorheractofgross disobedienceormisconduct;and
e. Dependinguponthelengthoftheout-of-schoolsuspension,includethefollowing applicableinformation:
i. Forasuspensionof3schooldaysorless,anexplanationthatthestudent's continuingpresenceinschoolwouldeitherpose:
a)Athreattoschoolsafety,or
b)Adisruptiontootherstudents'learningopportunities.
ii Forasuspensionof4ormoreschooldays,anexplanation:
a)Thatotherappropriateandavailablebehavioralanddisciplinary interventionshavebeenexhausted,
b)Astowhetherschoolofficialsattemptedotherinterventionsordetermined thatnootherinterventionswereavailableforthestudent,and
c)Thatthestudent'scontinuingpresenceinschoolwouldeither:
i)Poseathreattothesafetyofotherstudents,staff,ormembersofthe schoolcommunity,or
ii)Substantiallydisrupt,impede,orinterferewiththeoperationofthe school.
iii Forasuspensionof4ormoreschooldays,theinformationlistedinsection4.e.ii., above,alongwithdocumentationbytheSuperintendentordesigneedetermining what,ifany,appropriateandavailablesupportserviceswillbeprovidedtothe studentduringthelengthofhisorhersuspension.
5 Asummaryofthenotice,includingthereasonforthesuspensionandthesuspensionlength, mustbegiventotheBoardbytheSuperintendentordesignee.
6 Uponrequestoftheparent(s)/guardian(s),areviewofthesuspensionshallbeconductedbythe BoardorahearingofficerappointedbytheBoard.Atthereview,thestudent's parent(s)/guardian(s)mayappearanddiscussthesuspensionwiththeBoardoritshearing officerandmayberepresentedbycounsel.Wheneverthereisevidencethatmentalillnessmay bethecauseforthesuspension,theSuperintendentordesigneeshallinvitearepresentative fromalocalmentalhealthagencytoconsultwiththeBoard.Afterpresentationoftheevidenceor receiptofthehearingofficer'sreport,theBoardshalltakesuchactionasitfindsappropriate.If thesuspensionisupheld,theBoard'swrittensuspensiondecisionshallspecificallydetailitems (a)and(e)innumber4,above.
LEGALREF.:
Gossv.Lopez,419U.S.565(1975).
105ILCS5/10-20.14,5/10-22.6.
23Ill.Admin.Code§1.280.
CROSSREF.:5:100(StaffDevelopment),7:130(StudentRightsandResponsibilities),7:190 (StudentBehavior),7:220(BusConduct)
Adopted:December16,2024
BrookwoodSD167
7:210ExpulsionProcedures TheSuperintendentordesigneeshallimplementexpulsionproceduresthatprovide,ataminimum,for thefollowing:
1 Beforeastudentmaybeexpelled,thestudentandhisorherparent(s)/guardian(s)shallbe providedawrittenrequesttoappearatahearingtodeterminewhetherthestudentshouldbe expelled.Therequestshallbesentbyregisteredorcertifiedmail,returnreceiptrequested.The requestshall:
a Includethetime,date,andplaceforthehearing.
b. Brieflydescribewhatwillhappenduringthehearing.
c Detailthespecificactofgrossdisobedienceormisconductresultinginthedecisionto recommendexpulsion.
d Listthestudent'spriorsuspension(s).
e. StatethattheSchoolCodeallowstheBoardofEducationtoexpelastudentforadefinite periodoftimenottoexceed2calendaryears,asdeterminedonacase-by-casebasis.
f Askthatthestudentorparent(s)/guardian(s)orattorneyinformtheSuperintendentor BoardAttorneyifthestudentwillberepresentedbyanattorneyand,ifso,theattorney's nameandcontactinformation.
2 Unlessthestudentandparent(s)/guardian(s)indicatethattheydonotwantahearingorfailto appearatthedesignatedtimeandplace,thehearingwillproceed.Itshallbeconductedbythe Boardorahearingofficerappointedbyit.Ifahearingofficerisappointed,heorsheshallreport totheBoardtheevidencepresentedatthehearingandtheBoardshalltakesuchfinalactionas itfindsappropriate.Wheneverthereisevidencethatmentalillnessmaybethecauseforthe recommendedexpulsion,theSuperintendentordesigneeshallinvitearepresentativefroma localmentalhealthagencytoconsultwiththeBoard.
3 Duringtheexpulsionhearing,theBoardorhearingofficershallhearevidenceconcerning whetherthestudentisguiltyofthegrossdisobedienceormisconductascharged.School officialsmustprovide:(1)testimonyofanyotherinterventionsattemptedandexhaustedorof theirdeterminationthatnootherappropriateandavailableinterventionswereavailableforthe student,and(2)evidenceofthethreatordisruptionposedbythestudent.Thestudentandhisor herparent(s)/guardian(s)mayberepresentedbycounsel,offerevidence,presentwitnesses, cross-examinewitnesseswhotestified,andotherwisepresentreasonswhythestudentshould notbeexpelled.Afterpresentationoftheevidenceorreceiptofthehearingofficer'sreport,the Boardshalldecidetheissueofguiltandtakesuchactionasitfindsappropriate.
4. IftheBoardactstoexpelthestudent,itswrittenexpulsiondecisionshall:
a Detailthespecificreasonwhyremovingthestudentfromhisorherlearningenvironmentis inthebestinterestoftheschool.
b Providearationaleforthespecificdurationoftherecommendedexpulsion.
c. Documenthowschoolofficialsdeterminedthatallbehavioralanddisciplinaryinterventions havebeenexhaustedbyspecifyingwhichinterventionswereattemptedorwhetherschool officialsdeterminedthatnootherappropriateandavailableinterventionsexistedforthe student.
d. Documenthowthestudent'scontinuingpresenceinschoolwould(1)poseathreattothe safetyofotherstudents,staff,ormembersoftheschoolcommunity,or(2)substantially disrupt,impede,orinterferewiththeoperationoftheschool.
5. Uponexpulsion,theDistrictmayreferthestudenttoappropriateandavailablesupportservices.
Gossv.Lopez,419U.S.565(1975).
105ILCS5/10-20.14,5/10-22.6.
CROSSREF.:5:100(StaffDevelopment),7:130(StudentRightsandResponsibilities),7:190 (StudentBehavior),7:200(SuspensionProcedures),7:230(MisconductbyStudentswithDisabilities)
Adopted:February14,2022
BrookwoodSD167
7:220BusConduct AllstudentsmustfollowtheDistrict'sSchoolBusSafetyRules
SchoolBusSuspensions TheSuperintendent,oranydesigneeaspermittedintheSchoolCode,isauthorizedtosuspenda studentfromridingtheschoolbusforupto10consecutiveschooldaysforengagingingross disobedienceormisconduct,includingbutnotlimitedto,thefollowing:
1 ProhibitedstudentconductasdefinedinBoardofEducationpolicy7:190,StudentBehavior
2. Willfulinjuryorthreatofinjurytoabusdriverortoanotherrider.
3 Willfuland/orrepeateddefacementofthebus.
4. Repeateduseofprofanity.
5 Repeatedwillfuldisobedienceofadirectivefromabusdriverorothersupervisor.
6 SuchotherbehaviorastheSuperintendentordesigneedeemstothreatenthesafeoperationof thebusand/oritsoccupants.
Ifastudentissuspendedfromridingthebusforgrossdisobedienceormisconductonabus,the BoardofEducationmaysuspendthestudentfromridingtheschoolbusforaperiodinexcessof10 daysforsafetyreasons.TheDistrict'sregularsuspensionproceduresshallbeusedtosuspenda student'sprivilegetorideaschoolbus.
AcademicCreditforMissedClassesDuringSchoolBusSuspension Astudentsuspendedfromridingthebuswhodoesnothavealternatetransportationtoschoolshall havetheopportunitytocompleteormakeupworkforequivalentacademiccredit.Itshallbethe responsibilityofthestudent'sparentorguardiantonotifytheschoolthatthestudentdoesnothave alternatetransportation.
ElectronicRecordingsonSchoolBuses Electronicvisualandaudiorecordingsmaybeusedonschoolbusestomonitorconductandto promoteandmaintainasafeenvironmentforstudentsandemployeeswhentransportationisprovided foranyschoolrelatedactivity.Noticeofelectronicrecordingsshallbedisplayedontheexteriorofthe vehicle'sentrancedoorandfrontinteriorbulkheadincompliancewithStatelawandtherulesofthe IllinoisDepartmentofTransportation,DivisionofTrafficSafety.
Studentsareprohibitedfromtamperingwithelectronicrecordingdevices.Studentswhoviolatethis policyshallbedisciplinedinaccordancewiththeBoard'sdisciplinepolicyandshallreimbursethe SchoolDistrictforanynecessaryrepairsorreplacement.
LEGALREF.: FamilyEducationalRightsandPrivacyAct,20U.S.C.§1232g;34C.F.R.Part99.
105ILCS5/10-20.14,5/10-22.6,and10/.
720ILCS5/14-3(m).
23Ill.Admin.CodePart375,StudentRecords.
CROSSREF.:4:110(Transportation),4:170(Safety),7:130(StudentRightsandResponsibilities), 7:170(Vandalism),7:190(StudentBehavior),7:200(SuspensionProcedures),7:230(Misconductby StudentswithDisabilities),7:340(StudentRecords)
Adopted:August9,2021
BrookwoodSD167
7:230MisconductbyStudentswithDisabilities BehavioralInterventions Behavioralinterventionsshallbeusedwithstudentswithdisabilitiestopromoteandstrengthen desirablebehaviorsandreduceidentifiedinappropriatebehaviors.TheBoardofEducationwill establishandmaintainacommitteetodevelop,implement,andmonitorproceduresontheuseof behavioralinterventionsforchildrenwithdisabilities.
DisciplineofSpecialEducationStudents TheDistrictshallcomplywiththeIndividualsWithDisabilitiesEducationImprovementActof2004and theIllinoisStateBoardofEducation'sSpecialEducationruleswhendiscipliningspecialeducation students.Nospecialeducationstudentshallbeexpelledifthestudent'sparticularactofgross disobedienceormisconductisamanifestationofhisorherdisability.
LEGALREF.: IndividualsWithDisabilitiesEducationImprovementActof2004,20U.S.C.§§1412,1413,and1415.
Gun-FreeSchoolsAct,20U.S.C.§7151etseq.
34C.F.R.§§300.101,300.530-300.536.
105ILCS5/10-22.6and5/14-8.05.
23Ill.Admin.Code§226.400.
Honigv.Doe,108S.Ct.592(1988).
CROSSREF.:2:150(Committees),6:120(EducationofChildrenwithDisabilities),7:130(Student RightsandResponsibilities),7:190(StudentBehavior),7:200(SuspensionProcedures),7:210 (ExpulsionProcedures),7:220(BusConduct)
Adopted:August9,2021
BrookwoodSD167
7:240ConductCodeforParticipantsinExtracurricularActivities TheSuperintendentordesignee,usinginputfromcoachesandsponsorsofextracurricularactivities, shalldevelopaconductcodeforallparticipantsinextracurricularactivitiesconsistentwithBoardof Educationpolicy.Theconductcodeshall:(1)requireparticipantsinextracurricularactivitiesto conductthemselvesasgoodcitizensandexemplarsoftheirschoolatalltimes,includingafterschool, ondayswhenschoolisnotinsession,andwhetheronoroffschoolproperty;(2)emphasizethat hazingandbullyingactivitiesarestrictlyprohibited;and(3)notifyparticipantsthatfailuretoabidebyit couldresultindiscipline,uptoandincludingremovalfromtheactivity.Participantswhoviolatethe conductcodewillbeallowedtogiveanexplanationbeforebeingprogressivelydisciplined.The conductcodeshallbereviewedbytheBuildingPrincipalperiodicallyathisorherdiscretionand presentedtotheBoard.
ParticipantsinextracurricularactivitiesmustabidebytheconductcodefortheactivityandBoard policy7:190,StudentBehavior.Allcoachesandsponsorsofextracurricularactivitiesshallannually reviewtheconductcodewithparticipantsandprovideparticipantswithacopy.Inaddition,coaches andsponsorsofinterscholasticathleticprogramsshallprovideinstructiononsteroidabuseprevention tostudentsingrades7through8participatingintheseprograms.
LEGALREF.: MahanoyAreaSch.Dist.v.B.L.,141S.Ct.2038(2021).
Bd.ofEduc.ofIndependentSch.Dist.No.92v.Earls,536U.S.822(2002).
VernoniaSch.Dist.475v.Acton,515U.S.646(1995).
Clementsv.Bd.ofEduc.ofDecatur,133Ill.App.3d531(4thDist.1985).
KevinJordanv.O’FallonTHSD203,302Ill.App.3d1070(5thDist.1999).
Toddv.RushCountySchs.,133F.3d984(7thCir.1998).
105ILCS5/24-24,5/27-23.3,and25/2.
CROSSREF.:5:280(DutiesandQualifications),6:190(ExtracurricularandCo-CurricularActivities), 7:180(PreventionofandResponsetoBullying,Intimidation,andHarassment),7:190(Student Behavior),7:300(ExtracurricularAthletics)
Adopted:February14,2022
BrookwoodSD167
7:250StudentSupportServices TheDistrictprovidesaliaisontofacilitatetheenrollmentandtransferofrecordsofstudentsinthelegal custodyoftheIll.Dept.ofChildrenandFamilyServiceswhenenrollinginorchangingschools.
ThefollowingstudentsupportservicesmaybeprovidedbytheSchoolDistrict:
1. Healthservicessupervisedbyaqualifiedschoolnurse.TheSuperintendentordesigneemay implementprocedurestofurtherahealthyschoolenvironmentandpreventorreducethespread ofdisease.
2. Educationalandpsychologicaltestingservicesandtheservicesofaschoolpsychologistas needed.Inallcases,writtenpermissiontoadministerapsychologicalexaminationmustbe obtainedfromastudent'sparent(s)/guardian(s).Theresultswillbegiventothe parent(s)/guardian(s),withinterpretation,aswellastotheappropriateprofessionalstaff.
3 Theservicesofaschoolsocialworker.Astudent'sparent(s)/guardian(s)mustconsenttoregular orcontinuingservicesfromasocialworker.
TheSuperintendentordesigneeshalldevelopprotocolsforrespondingtostudentswithsocial, emotional,ormentalhealthneedsthatimpactlearningability.TheDistrict,however,assumesno liabilityforpreventing,identifying,ortreatingsuchneeds.
Erin’sLawCounselingOptions,Assistance,andIntervention TheSuperintendentordesigneewillensurethateachschoolbuilding’sStudentSupportCommittee identifiescounselingoptionsforstudentswhoareaffectedbysexualabuseandgroomingbehaviors, alongwithDistrictandcommunity-basedoptionsforvictimsofsexualabuseandgroomingbehaviors toobtainassistanceandintervention.Community-basedoptionsmustincludeaChildren’sAdvocacy Centerandsexualassaultcrisiscenter(s)thatservetheDistrict,ifany.
ThispolicyshallbeimplementedinamannerconsistentwithStateandfederallaws,includingthe IndividualswithDisabilitiesEducationAct,42U.S.C.§12101etseq
LEGALREF.:
105ILCS5/10-23.13(b),5/10-20.59,and5/21B-25(G).
405ILCS49/,Children’sMentalHealthAct.
740ILCS110/,MentalHealthandDevelopmentalDisabilitiesConfidentialityAct.
CROSSREF.:6:65(StudentSocialandEmotionalDevelopment),6:270(GuidanceandCounseling Program),7:100(Health,Eye,andDentalExaminations;Immunizations;andExclusionofStudents), 7:280(CommunicableandChronicInfectiousDisease),7:340(StudentRecords)
Adopted:January9,2023
BrookwoodSD167
7:260ExemptionfromPhysicalEducation Inordertobeexcusedfromparticipationinphysicaleducation,astudentmustpresentanappropriate excusefromhisorherparent/guardianorfromapersonlicensedundertheMedicalPracticeAct.The excusemaybebasedonmedicalorreligiousprohibitions.Anexcusebecauseofmedicalreasons mustincludeasignedstatementfromapersonlicensedundertheMedicalPracticeActthat corroboratesthemedicalreasonfortherequest.Anexcusebasedonreligiousreasonsmustinclude asignedstatementfromamemberoftheclergythatcorroboratesthereligiousreasonforthe request.Uponwrittennoticefromastudent’sparent/guardian,astudentwillbeexcusedfrom engaginginthephysicalactivitycomponentsofphysicaleducationduringaperiodofreligiousfasting.
Specialactivitiesinphysicaleducationwillbeprovidedforastudentwhosephysicaloremotional condition,asdeterminedbyapersonlicensedundertheMedicalPracticeAct,preventshisorher participationinthephysicaleducationcourse.
Astudentrequiringadaptedphysicaleducationmustreceivethatserviceinaccordancewithhisorher IndividualizedEducationalProgram/Plan(IEP).
Studentsingrades7and8maysubmitawrittenrequesttotheBuildingPrincipaltobeexcusedfrom physicaleducationcoursesbecauseofhisorherongoingparticipationinaninterscholasticor extracurricularathleticprogram.TheBuildingPrincipalwillevaluaterequestsonacase-by-case basis.TheSuperintendentordesigneeshallmaintainrecordsshowingthatthecriteriasetforthinthis policywereappliedtothestudent'sindividualcircumstances,asappropriate.
Studentswhohavebeenexcusedfromphysicaleducationshallreturntothecourseassoonas practical.Thefollowingconsiderationswillbeusedtodeterminewhenastudentshallreturntoa physicaleducationcourse:
1 Thetimeofyearwhenthestudent’sparticipationceases;and
2 Thestudent’sclassschedule.
LEGALREF.:
105ILCS5/27-6.
225ILCS60/,MedicalPracticeAct.
23Ill.Admin.Code§1.420(p)and§1.425(d),(e).
CROSSREF.:6:60(CurriculumContent)
Adopted:February14,2022
BrookwoodSD167
7:270AdministeringMedicinestoStudents Studentsshouldnottakemedicationduringschoolhoursorduringschool-relatedactivitiesunlessitis necessaryforastudent'shealthandwell-being.Whenastudent'slicensedhealthcareproviderand parent/guardianbelievethatitisnecessaryforthestudenttotakeamedicationduringschoolhoursor school-relatedactivities,theparent/guardianmustrequestthattheschooldispensethemedicationto thechildandotherwisefollowtheDistrict'sproceduresondispensingmedication.
NoSchoolDistrictemployeeshalladministertoanystudent,orsuperviseastudent'sselfadministrationof,anyprescriptionornon-prescriptionmedicationuntilacompletedandsigned SchoolMedicationAuthorizationForm(SMAForm)issubmittedbythestudent'sparent/guardian. Nostudentshallpossessorconsumeanyprescriptionornon-prescriptionmedicationonschool groundsorataschool-relatedfunctionotherthanasprovidedforinthispolicyanditsimplementing procedures.
Nothinginthispolicyshallprohibitanyschoolemployeefromprovidingemergencyassistanceto students,includingadministeringmedication.
TheBuildingPrincipalshallincludethispolicyintheStudentHandbookandshallprovideacopytothe parents/guardiansofstudents.
Self-AdministrationofMedication Astudentmaypossessandself-administeranepinephrineinjector,e.g.,EpiPen®,and/orasthma medicationprescribedforuseatthestudent’sdiscretion,providedthestudent’sparent/guardianhas completedandsignedanSMAForm.TheSuperintendentordesigneewillensureanEmergency ActionPlanisdevelopedforeachself-administeringstudent.
Astudentmayself-administermedicationrequiredunderaqualifyingplan,providedthestudent’s parent/guardianhascompletedandsignedanSMAForm.Aqualifyingplanmeans:(1)anasthma actionplan,(2)anIndividualHealthCareActionPlan,(3)anallergyemergencyactionplan,(4)aplan pursuanttoSection504ofthefederalRehabilitationActof1973,or(5)aplanpursuanttothefederal IndividualswithDisabilitiesEducationAct.
TheDistrictshallincurnoliability,exceptforwillfulandwantonconduct,asaresultofanyinjuryarising fromastudent’sself-administrationofmedication,includingasthmamedicationorepinephrine injectors,ormedicationrequiredunderaqualifyingplan.Astudent’sparent/guardianmustindemnify andholdharmlesstheDistrictanditsemployeesandagents,againstanyclaims,exceptaclaim basedonwillfulandwantonconduct,arisingoutofastudent’sself-administrationofanepinephrine injector,asthmamedication,and/oramedicationrequiredunderaqualifyingplan.
SchoolDistrictSupplyofUndesignatedEpinephrineInjectors TheSuperintendentordesigneeshallimplement105ILCS5/22-30(f)andmaintainasupplyof undesignatedepinephrineinjectorsinthenameoftheDistrictandprovideoradministerthemas necessaryaccordingtoStatelaw.Undesignatedepinephrineinjectormeansanepinephrineinjector prescribedinthenameoftheDistrictoroneofitsschools.Aschoolnurseortrainedpersonnel,as definedinStatelaw,mayadministeranundesignatedepinephrineinjectortoapersonwhenthey,in goodfaith,believeapersonishavingananaphylacticreaction.
SchoolDistrictSupplyofUndesignatedOpioidAntagonists TheSuperintendentordesigneeshallimplement105ILCS5/22-30(f)andmaintainasupplyof undesignatedopioidantagonistsandprovideoradministerthemasnecessaryaccordingtoState law.Opioidantagonistmeansadrugthatbindstoopioidreceptorsandblocksorinhibitstheeffectof opioidsactingonthosereceptors,including,butnotlimitedto,naloxonehydrochlorideoranyother
similarlyactingdrugapprovedbytheU.S.FoodandDrugAdministration.Undesignatedopioid antagonistisnotdefinedbytheSchoolCode;forpurposesofthispolicyitmeansanopioid antagonistprescribedinthenameoftheDistrictoroneofitsschoolsorobtainedbytheDistrict withoutaprescription.Aschoolnurseortrainedpersonnel,asdefinedinStatelaw,mayadministeran undesignatedopioidantagonisttoapersonwhenthey,ingoodfaith,believeapersonishavingan opioidoverdose.Eachbuildingadministratorand/orhisorhercorrespondingschoolnurseshall maintainthenamesoftrainedpersonnelwhohavereceivedastatementofcertificationpursuantto Statelaw.SeethewebsitefortheIll.Dept.ofHumanServicesforinformationaboutopioidprevention, abuse,publicawareness,andatoll-freenumbertoprovideinformationandreferralservicesfor personswithquestionsconcerningsubstanceabusetreatment.
AdministrationofMedicalCannabis TheCompassionateUseofMedicalCannabisProgramActallowsamedicalcannabisinfused producttobeadministeredtoastudentbyoneormoreofthefollowingindividuals:
1 Aparent/guardianofastudentwhoisaminorwhoregisterswiththeIll.Dept.ofPublicHealth (IDPH)asadesignatedcaregivertoadministermedicalcannabistotheirchild.Adesignated caregivermayalsobeanotherindividualotherthanthestudent’sparent/guardian.Any designatedcaregivermustbeatleast21yearsoldandisallowedtoadministeramedical cannabisinfusedproducttoachildwhoisastudentonthepremisesofhisorherschooloron hisorherschoolbusif:
a. Boththestudentandthedesignatedcaregiverpossessvalidregistryidentificationcards issuedbyIDPH;
b. CopiesoftheregistryidentificationcardsareprovidedtotheDistrict;
c Thatstudent’sparent/guardiancompleted,signed,andsubmittedaSchoolMedication AuthorizationForm-MedicalCannabis;and
d Afteradministeringtheproducttothestudent,thedesignatedcaregiverimmediately removesitfromschoolpremisesortheschoolbus.
2 Aproperlytrainedschoolnurseoradministrator,whoshallbeallowedtoadministerthemedical cannabisinfusedproducttothestudentonthepremisesofthechild’sschool,ataschoolsponsoredactivity,orbefore/afternormalschoolactivities,includingwhilethestudentisin before-schoolorafter-schoolcareonschool-operatedpropertyorwhilebeingtransportedona schoolbus.
3 Thestudenthimorherselfwhentheself-administrationtakesplaceunderthedirectsupervision ofaschoolnurseoradministrator.
Medicalcannabisinfusedproduct(product)includesoils,ointments,foods,andotherproductsthat containusablecannabisbutarenotsmokedorvaped.Smokingand/orvapingmedicalcannabisis prohibited.
Theproductmaynotbeadministeredinamannerthat,intheopinionoftheDistrictorschool,would createadisruptiontotheeducationalenvironmentorcauseexposureoftheproducttootherstudents. Aschoolemployeeshallnotberequiredtoadministertheproduct.
Disciplineofastudentforbeingadministeredaproductbyadesignatedcaregiver,orbyaschool nurseoradministrator,orwhoself-administersaproductunderthedirectsupervisionofaschool nurseoradministratorpursuanttothispolicyisprohibited.TheDistrictmaynotdenyastudent attendanceataschoolsolelybecauseheorsherequiresadministrationoftheproductduringschool hours.
TheSchoolDistrictSupplyofUndesignatedEpinephrineInjectorssectionofthepolicyisvoid whenevertheSuperintendentordesigneeis,forwhateverreason,unableto:(1)obtainfortheDistrict aprescriptionforundesignatedepinephrineauto-injectorsfromaphysicianoradvancedpractice nurselicensedtopracticemedicineinallitsbranches,or(2)filltheDistrict’sprescriptionfor undesignatedschoolepinephrineauto-injectors.
TheSchoolDistrictSupplyofUndesignatedOpioidAntagonistssectionofthepolicyisvoid whenevertheSuperintendentordesigneeisunabletoobtainasupplyofopioidantagonistsduetoa shortage,inwhichcasetheDistrictshallmakereasonableeffortstomaintainasupply.
TheAdministrationofMedicalCannabissectionofthepolicyisvoidandtheDistrictreservesthe rightnottoimplementitiftheDistrictorschoolisindangeroflosingfederalfunding.
AdministrationofUndesignatedMedication UponanyadministrationofanundesignatedmedicationpermittedbyStatelaw,theSuperintendentor designee(s)mustensureallnotificationsrequiredbyStatelawandadministrativeproceduresoccur.
UndesignatedMedicationDisclaimers Uponimplementationofthispolicy,theprotectionsfromliabilityandholdharmlessprovisions applicableunderStatelawapply.
Noone,includingwithoutlimitation,parents/guardiansofstudents,shouldrelyontheDistrictforthe availabilityofundesignatedmedication.Thispolicydoesnotguaranteetheavailabilityof undesignatedmedications.Studentsandtheirparents/guardiansshouldconsulttheirownphysician regardingthesemedication(s).
LEGALREF.: 105ILCS5/10-20.14b,5/10-22.21b,5/22-30,and5/22-33.
105ILCS145/,CareofStudentswithDiabetesAct.
410ILCS130/,CompassionateUseofMedicalCannabisProgramAct.
720ILCS550/,CannabisControlAct.
23Ill.Admin.Code§1.540.
CROSSREF.: 7:285(AnaphylaxisPrevention,Response,andManagementProgram)
Adopted:December11,2023
BrookwoodSD167
7:275OrderstoForgoLife-SustainingTreatment Writtenordersfromparents/guardianstoforgolife-sustainingtreatmentfortheirchildmustbesigned bythestudent’sphysicianandgiventotheSuperintendent. Thispolicyshallbeinterpretedin accordancewiththeIllinoisHealthCareSurrogateAct.755ILCS40/.
Wheneveranordertoforgolife-sustainingtreatmentisreceived,theSuperintendentshallconvenea multi-disciplinaryteamthatincludes:
1 Thestudent,whenappropriate;
2. Thestudent’sparents/guardians;
3 Othermedicalprofessionals,e.g.,licensedphysician,physician’sassistant,ornurse practitioner;
4. Localfirstrespondersforthebuildinginwhichthechildisassignedtoattendschool;
5. Theschoolnurse;
6 Clergy,ifrequestedbythestudentorhisorherparents/guardians;
7. Otherindividualstoprovidesupporttothestudentorhisorherparents/guardians;and
8 SchoolpersonneldesignatedbytheSuperintendent.
Theteamshalldetermineguidelinestobeusedbyschoolstaffmembersintheeventthechildsuffers alife-threateningepisodeatschooloraschoolevent.
Districtpersonnelshallconveyorderstoforgolife-sustainingtreatmenttotheappropriateemergency orhealthcareprovider.
LEGALREF.: HealthCareSurrogateAct,755ILCS40/.
Cruzanv.Director,MissouriDept.ofHealth,497U.S.261(1990).
InreC.A.,aminor,236Ill.App.3d594(1stDist.1992).
Adopted:July10,2023
BrookwoodSD167
7:280CommunicableandChronicInfectiousDisease Astudentwithorcarryingacommunicableand/orchronicinfectiousdiseasehasallrights,privileges, andservicesprovidedbylawandtheBoardofEducation'spolicies.TheSuperintendentwilldevelop procedurestosafeguardtheserightswhilemanaginghealthandsafetyconcerns.
LEGALREF.: 105ILCS5/10-21.11.
23Ill.Admin.Code§§1.610and226.300.
77Ill.Admin.CodePart690.
20U.S.C.§1400etseq.,IndividualsWithDisabilitiesEducationImprovementActof2004.
29U.S.C.§794(a),RehabilitationActof1973,Section504.
Adopted:September20,2021
BrookwoodSD167
Schoolattendancemayincreaseastudent’sriskofexposuretoallergensthatcouldtrigger anaphylaxis.StudentsatriskforanaphylaxisbenefitfromaBoardofEducationpolicythatcoordinates aplannedresponseintheeventofananaphylacticemergency.Anaphylaxisisaseveresystemic allergicreactionfromexposuretoallergensthatisrapidinonsetandcancausedeath.Common allergensincludeanimaldander,fish,latex,milk,shellfish,treenuts,eggs,insectvenom,medications, peanuts,soy,andwheat.Asevereallergicreactionusuallyoccursquickly;deathhasbeenreportedto occurwithinminutes.Ananaphylacticreactioncanalsooccuruptoonetotwohoursafterexposureto theallergen.
WhileitisnotpossiblefortheDistricttocompletelyeliminatetherisksofananaphylacticemergency whenastudentisatschool,anAnaphylaxisPrevention,Response,andManagementProgramusing acooperativeeffortamongstudents’families,staffmembers,students,healthcareproviders, emergencymedicalservices,andthecommunityhelpstheDistrictreducetheserisksandprovide accommodationsandpropertreatmentforanaphylacticreactions.
TheSuperintendentordesigneeshalldevelopandimplementanAnaphylaxisPrevention,Response, andManagementProgramforthepreventionandtreatmentofanaphylaxisthat:
1 FullyimplementstheIll.StateBoardofEducation(ISBE)’smodelpolicyrequiredbytheSchool Codethat:(a)relatestothecareandresponsetoapersonhavingananaphylaxisreaction,(b) addressestheuseofepinephrineinaschoolsetting,(c)providesafullfoodallergyand preventionofallergenexposureplan,and(d)alignswith105ILCS5/22-30and23 Ill.Admin.Code§1.540.
2 Ensuresstaffmembersreceiveappropriatetraining,including:(a)anin-servicetrainingprogram forstaffwhoworkwithstudentsthatisconductedbyapersonwithexpertiseinanaphylactic reactionsandmanagement,and(b)trainingrequiredbylawforthosestaffmembersactingas trainedpersonnel,asprovidedin105ILCS5/22-30and23Ill.Admin.Code§1.540.
3 ImplementsandmaintainsasupplyofundesignatedepinephrineinthenameoftheDistrict,in accordancewithpolicy7:270,AdministeringMedicinestoStudents.
4 FollowsandreferencestheapplicablebestpracticesspecifictotheDistrict’sneedsinthe CentersforDiseaseControlandPrevention'sVoluntaryGuidelinesforManagingFood AllergiesinSchoolsandEarlyCareandEducationProgramsandtheNationalAssociationof SchoolNursesAllergiesandAnaphylaxisResources/Checklists.
5 Providesannualnoticetotheparents/guardiansofallstudentstomakethemawareofthis policy.
6 ComplieswithStateandfederallawandisinalignmentwithBoardpolicies.
Monitoring
PursuanttoStatelawandpolicy2:240,BoardPolicyDevelopment,theBoardreviewsandmakes anynecessaryupdatestothispolicyatleastonceeverythreeyears.TheSuperintendentordesignee shallassisttheBoardwithitsreviewandanynecessaryupdates.
LEGALREF.:
105ILCS5/2-3.190,5/10-22.39,and5/22-30.
23Ill.Admin.Code§1.540.
AnaphylaxisResponsePolicyforIllinoisSchools,publishedbyISBE.
CROSSREF.:4:110(Transportation),4:120(FoodServices),4:170(Safety),5:100(Staff
DevelopmentProgram),6:120(EducationofChildrenwithDisabilities),6:240(FieldTripsand RecreationalClassTrips),7:180(PreventionofandResponsetoBullying,Intimidationand Harassment),7:250(StudentSupportServices),7:270(AdministeringMedicinestoStudents),8:100 (RelationswithOtherOrganizationsandAgencies)
Adopted:December11,2023
BrookwoodSD167
7:290SuicideandDepressionAwarenessandPrevention Youthsuicideimpactsthesafetyoftheschoolenvironment.Italsoaffectstheschoolcommunity, diminishingtheabilityofsurvivingstudentstolearnandtheschool’sabilitytoeducate.Suicideand depressionawarenessandpreventionareimportantBoardgoals.
SuicideandDepressionAwarenessandPreventionProgram TheSuperintendentordesigneeshalldevelop,implement,andmaintainasuicideanddepression awarenessandpreventionprogram(Program)thatadvancestheBoard’sgoalsofincreasing awarenessandpreventionofdepressionandsuicide.Thisprogrammustbeconsistentwiththe requirementsofAnnMarie’sLawlistedbelow;eachlistedrequirement,1-6,correspondswiththelist ofrequiredpolicycomponentsintheSchoolCodeSection5/2-3.166(c)(2)-(7).TheProgramshall include:
1 Protocolsforadministeringyouthsuicideawarenessandpreventioneducationtostudentsand staff.
a Forstudents,implementationwillincorporateBoardpolicy6:60,CurriculumContent, whichimplements105ILCS5/2-3.139and105ILCS5/27-7(requiringeducationfor studentstodevelopasoundmindandahealthybody).
b Forstaff,implementationwillincorporateBoardpolicy5:100,StaffDevelopment Program,andteacher’sinstitutesunder105ILCS5/3-14.8(requiringcoverageofthe warningsignsofsuicidalbehavior).
2 Proceduresformethodsofsuicidepreventionwiththegoalofearlyidentificationandreferralof studentspossiblyatriskofsuicide.Implementationwillincorporate:
a Thetrainingrequiredby105ILCS5/10-22.39forallDistrictstaffwhoworkwithstudentsto identifythewarningsignsofsuicidalbehaviorinyouthalongwithappropriateintervention andreferraltechniques,includingmethodsofprevention,proceduresforearly identification,andreferralofstudentsatriskofsuicide;and
b Ill.StateBoardofEducation(ISBE)-recommendedguidelinesandeducationalmaterials forstafftrainingandprofessionaldevelopment,alongwithISBE-recommendedresources forstudentscontainingage-appropriateeducationalmaterialsonyouthsuicideand awareness,ifavailablepursuanttoAnnMarie’sLawonISBE’swebsite.
3 Methodsofintervention,includingproceduresthataddressanemotionalormentalhealthsafety planforuseduringtheschooldayandatschool-sponsoredeventsforastudentidentifiedas beingatincreasedriskofsuicideincludingthosestudentswho:(A)sufferfromamentalhealth disorder;(B)sufferfromasubstanceabusedisorder;(C)engageinself-harmorhavepreviously attemptedsuicide;(D)resideinanout-of-homeplacement;(E)areexperiencinghomelessness; (F)arelesbian,gay,bisexual,transgender,orquestioning(LGBTQ);(G)arebereavedby suicide;or(H)haveamedicalconditionorcertaintypesofdisabilities.Implementationwill incorporateparagraphnumber2,above,alongwithBoardpolicies:
a. 6:65,StudentSocialandEmotionalDevelopment,implementingthegoalsand benchmarksoftheIll.LearningStandardsand405ILCS49/15(b)(requiringstudentsocial andemotionaldevelopmentintheDistrict’seducationalprogram);
b. 6:120,EducationofChildrenwithDisabilities,implementingspecialeducation requirementsfortheDistrict;
c. 6:140,EducationofHomelessChildren,implementingprovisionofDistrictservicesto studentswhoarehomeless;
d 6:270,GuidanceandCounselingProgram,implementingguidanceandcounseling program(s)forstudents,and105ILCS5/10-22.24aand22.24b,whichallowaqualified
guidancespecialistoranylicensedstaffmembertoprovideschoolcounselingservices;
e 7:10,EqualEducationalOpportunities,anditsimplementingadministrativeprocedure andexhibit,implementingsupportsforequaleducationalopportunitiesforstudentswho areLGBTQ;
f 7:50,SchoolAdmissionsandStudentTransfersToandFromNon-DistrictSchools, implementingStatelawrequirementsrelatedtostudentswhoareinfostercare;
g 7:250,StudentSupportServices,implementingtheChildren’sMentalHealthAct,405 ILCS49/(requiringprotocolsforrespondingtostudentswithsocial,emotional,ormental healthissuesthatimpactlearningability);and
h. Stateand/orfederalresourcesthataddressemotionalormentalhealthsafetyplansfor studentswhoarepossiblyatanincreasedriskforsuicide,ifavailableontheISBE’s websitepursuanttoAnnMarie’sLaw
4. Methodsofrespondingtoastudentorstaffsuicideorsuicideattempt.Implementationofthis requirementshallincorporatebuilding-levelStudentSupportCommittee(s)establishedthrough Boardpolicy7:250,StudentSupportServices
5. Reportingprocedures.ImplementationofthisrequirementshallincorporateBoardpolicy6:270, GuidanceandCounselingProgram,andBoardpolicy7:250,StudentSupportServices,in additiontootherStateand/orfederalresourcesthataddressreportingprocedures.
6. AprocesstoincorporateISBE-recommendedresourcesonyouthsuicideawarenessand preventionprograms,includingcurrentcontactinformationforsuchprogramsintheDistrict’s SuicideandDepressionAwarenessandPreventionProgram.
IllinoisSuicidePreventionStrategicPlanningCommittee TheSuperintendentordesigneeshallattempttodeveloparelationshipbetweentheDistrictandthe IllinoisSuicidePreventionStrategicPlanningCommittee,theIllinoisSuicidePreventionCoalition Alliance,and/oracommunitymentalhealthagency.Thepurposeoftherelationshipistodiscusshow toincorporatethegoalsandobjectivesoftheIllinoisSuicidePreventionStrategicPlanintothe District’sSuicidePreventionandDepressionAwarenessProgram.
Monitoring TheBoardwillreviewandupdatethispolicypursuanttoAnnMarie’sLawandBoardpolicy2:240, BoardPolicyDevelopment.
InformationtoStaff,Parents/Guardians,andStudents TheSuperintendentshallinformeachschooldistrictemployeeaboutthispolicyandensureitsposting ontheDistrict’swebsite.TheSuperintendentordesigneeshallprovideacopyofthispolicytothe parentorlegalguardianofeachstudentenrolledintheDistrict.Studentidentification(ID)cards,the District’swebsite,andstudenthandbooksandplannerswillcontainthesupportinformationas requiredbyStatelaw.
Implementation ThispolicyshallbeimplementedinamannerconsistentwithStateandfederallaws,includingthe StudentConfidentialReportingAct,5ILCS860/,Children’sMentalHealthAct,405ILCS49/,Mental HealthandDevelopmentalDisabilitiesConfidentialityAct,740ILCS110/,andtheIndividualswith DisabilitiesEducationAct,42U.S.C.§12101etseq
TheDistrict,Board,anditsstaffareprotectedfromliabilitybytheLocalGovernmentaland GovernmentalEmployeesTortImmunityAct.Servicesprovidedpursuanttothispolicy:(1)donot replacethecareofaphysicianlicensedtopracticemedicineinallofitsbranchesoralicensed medicalpractitionerorprofessionaltrainedinsuicideprevention,assessmentsandcounseling
services,(2)arestrictlylimitedtotheavailableresourceswithintheDistrict,(3)donotextendbeyond theschooldayand/orschool-sponsoredevents,and(4)cannotguaranteeorensurethesafetyofa studentorthestudentbody.
LEGALREF.: 42U.S.C.§1201etseq.,IndividualswithDisabilitiesEducationAct.
105ILCS5/2-3.166,105ILCS5/2-3.139,5/3-14.8,5/10-20.76,5/10-20.81,5/10-22.24a,5/1022.24b,5/10-22.39,5/14-1.01etseq.,5/14-7.02,and5/14-7.02b,5/27-7.
5ILCS860/,StudentConfidentialReportingAct.
405ILCS49/,Children’sMentalHealthAct.
740ILCS110/,MentalHealthandDevelopmentalDisabilitiesConfidentialityAct.
745ILCS10/,LocalGovernmentalandGovernmentalTortImmunityAct.
CROSSREF.: 2:240(BoardPolicyDevelopment),5:100(StaffDevelopmentProgram),6:60 (CurriculumContent),6:65(StudentSocialandEmotionalDevelopment),6:120(Educationof ChildrenwithDisabilities),6:270(GuidanceandCounselingProgram),7:180(Preventionofand ResponsetoBullying,Intimidation,andHarassment),7:250(StudentSupportServices)
Adopted:December11,2023
BrookwoodSD167
7:300ExtracurricularAthletics Studentparticipationinschool-sponsoredextracurricularathleticactivitiesiscontingentuponthe following:
1 ThestudentmustmeettheacademiccriteriasetforthinBoardpolicy6:190,Extracurricularand Co-CurricularActivities
2. Aparent/guardianofthestudentmustprovidewrittenpermissionforthestudent'sparticipation, givingtheDistrictfullwaiverofresponsibilityoftherisksinvolved.
3. Thestudentmustpresentacurrentcertificateofphysicalfitnessissuedbyalicensedphysician, anadvancedpracticeregisterednurse,oraphysicianassistant.ThePre-Participation PhysicalExaminationForm,offeredbytheIllinoisHighSchoolAssociationandtheIllinois ElementarySchoolAssociation,isthepreferredcertificateofphysicalfitness.
4 Thestudentmustshowproofofaccidentinsurancecoverageeitherbyapolicypurchased throughtheDistrict-approvedinsuranceplanoraparent/guardianwrittenstatementthatthe studentiscoveredunderafamilyinsuranceplan.
5 Thestudentmustagreetofollowallconductrulesandthecoaches'instructions.
6. Thestudentandhisorherparent(s)/guardian(s)must:(a)complywiththeeligibilityrulesof,and completeanyformsrequiredby,anysponsoringassociation(suchas,theIllinoisElementary SchoolAssociation,theIllinoisHighSchoolAssociation,ortheSouthernIllinoisJuniorHigh SchoolAthleticAssociation),and(b)completeallformsrequiredbytheDistrictincluding, withoutlimitation,signinganacknowledgmentofreceivinginformationabouttheBoard's concussionpolicy7:305,StudentAthleteConcussionsandHeadInjuries
TheSuperintendentordesignee(1)isauthorizedtoimposeadditionalrequirementsforastudentto participateinextracurricularathletics,providedtherequirement(s)complywithBoardpolicy7:10, EqualEducationalOpportunities,and(2)shallmaintainthenecessaryrecordstoensurestudent compliancewiththispolicy.
LEGALREF.: 105ILCS5/10-20.30,5/10-20.54,5/22-80,and25/2.
23Ill.Admin.Code§1.530(b).
CROSSREF.:4:100(InsuranceManagement),4:170(Safety),6:190(ExtracurricularandCoCurricularActivities),7:10(EqualEducationalOpportunities),7:20(HarassmentofStudents Prohibited),7:240(ConductCodeforParticipantsinExtracurricularActivities),7:305(Student ConcussionsandHeadInjuries),7:340(StudentRecords)
Adopted:January11,2021
BrookwoodSD167
7:305StudentAthleteConcussionsandHeadInjuries TheSuperintendentordesigneeshalldevelopandimplementaprogramtomanageconcussionsand headinjuriessufferedbystudentathletes.Theprogramshall:
1 Complywiththeconcussionprotocols,policies,andby-lawsoftheIllinoisHighSchool Association(IHSA),includingitsProtocolforImplementationofNFHSSportsPlayingRules forConcussions,whichincludesitsReturntoPlay(RTP)Policy.Thesespecificallyrequirethat:
a Astudentathletewhoexhibitssigns,symptoms,orbehaviorsconsistentwithaconcussion inapracticeorgameshallberemovedfromparticipationorcompetitionatthattime.
b. Astudentathletewhohasbeenremovedfromaninterscholasticcontestforapossible concussionorheadinjurymaynotreturntothatcontestunlessclearedtodosobya physicianlicensedtopracticemedicineinallitsbranchesinIllinoisoracertifiedathletic trainer.
c. Ifnotclearedtoreturntothatcontest,astudentathletemaynotreturntoplayorpractice untilthestudentathletehasprovidedhisorherschoolwithwrittenclearancefroma physicianlicensedtopracticemedicineinallitsbranchesinIllinois,advancedpractice registerednurse,physicianassistantoracertifiedathletictrainerworkinginconjunction withaphysicianlicensedtopracticemedicineinallitsbranchesinIllinois.
2 Informstudentathletesandtheirparent(s)/guardian(s)aboutthispolicyintheAgreementto Participateorotherwritteninstrumentthatastudentathleteandhisorherparent/guardianmust signbeforethestudentisallowedtoparticipateinapracticeorinterscholasticcompetition.
3. Providecoachesandstudentathletesandtheirparents/guardianswitheducationalmaterials fromtheIHSAregardingthenatureandriskofconcussionsandheadinjuries,includingtherisks inherentincontinuingtoplayafteraconcussionorheadinjury.
4. Includearequirementforstaffmemberstonotifytheparent/guardianofastudentwhoexhibits symptomsconsistentwiththatofaconcussion.
5 IncludearequirementforstaffmemberstodistributetheIll.Dept.ofPublicHealthconcussion brochuretoanystudentortheparent/guardianofastudentwhomayhavesustaineda concussion,regardlessofwhetherornottheconcussionoccurredwhilethestudentwas participatinginaninterscholasticathleticactivity,ifavailable.
LEGALREF.: 105ILCS5/22-80.
105ILCS25/1.15,InterscholasticAthleticOrganizationAct.
20ILCS2310/2310-307,CivilAdministrativeCodeofIllinois.
CROSSREF.:4:170(Safety),5:100(StaffDevelopmentProgram),7:300(ExtracurricularAthletics)
Adopted:July10,2023
BrookwoodSD167
7:310RestrictionsonPublications;ElementarySchools School-SponsoredPublicationsandWebSites School-sponsoredpublications,productions,andwebsitesarepartofthecurriculumandarenota publicforumforgeneralstudentuse.Schoolauthoritiesmayeditordeletematerialthatisinconsistent withtheDistrict'seducationalmission.
Allschool-sponsoredcommunicationsshallcomplywiththeethicsandrulesofresponsiblejournalism. Textthatislibelous,obscene,vulgar,lewd,invadestheprivacyofothers,conflictswiththebasic educationalmissionoftheschool,issociallyinappropriate,isinappropriateduetothematurityofthe students,orismateriallydisruptivetotheeducationalprocesswillnotbetolerated.
Theauthor'snamewillaccompanypersonalopinionsandeditorialstatements.Anopportunityforthe expressionofdifferingopinionsfromthosepublished/producedwillbeprovidedwithinthesame media.
Non-SchoolSponsoredPublicationsAccessedorDistributedOn-Campus Forpurposesofthissectionandthefollowingsection,apublicationincludes,withoutlimitation:(1) writtenorelectronicprintmaterial,and(2)audio-visualmaterial,onanymediumincluding electromagneticmedia(e.g.images,digitalfiles,flashmemory,etc.),orcombinationsofthese whetheroff-line(e.g.,aprintedbook,digitalfiles,etc.)oron-line(e.g.,anywebsite,socialnetworking site,databaseforinformationretrieval,etc.).
Creating,distributingand/oraccessingnon-schoolsponsoredpublicationsshalloccuratatimeand placeandinamannerthatwillnotcausedisruption,becoercive,orresultintheperceptionthatthe distributionorthepublicationisendorsedbytheSchoolDistrict.
Studentsareprohibitedfromcreating,distributing,and/oraccessingatschoolanypublicationthat:
1. Willcausesubstantialdisruptionoftheproperandorderlyoperationanddisciplineoftheschool orschoolactivities;
2 Violatestherightsofothers,includingbutnotlimitedtomaterialthatislibelous,invadesthe privacyofothers,orinfringesonacopyright;
3 Issociallyinappropriateorinappropriateduetomaturitylevelofthestudents,includingbutnot limitedtomaterialthatisobscene,pornographic,orpervasivelylewdandvulgar,contains indecentandvulgarlanguage,orsextingasdefinedbyBoardofEducationpolicyandStudent Handbooks;
4 Isreasonablyviewedaspromotingillegaldruguse;or
5. Isdistributedinkindergartenthrougheighthgradeandisprimarilypreparedbynon-students, unlessitisbeingusedforschoolpurposes.Nothinghereinshallbeinterpretedtopreventthe inclusionofmaterialfromoutsidesourcesorthecitationtosuchsourcesaslongasthematerial tobedistributedoraccessedisprimarilypreparedbystudents.
Accessingordistributing"on-campus"includesaccessingordistributingonschoolpropertyorat school-relatedactivities.Astudentengagesingrossdisobedienceandmisconductandmaybe disciplinedfor:(1)accessingordistributingforbiddenmaterial,or(2)forwriting,creating,or publishingsuchmaterialintendingforittobeaccessedordistributedatschool.
Non-SchoolSponsoredPublicationsAccessedorDistributedOff-Campus Astudentengagesingrossdisobedienceandmisconductandmaybedisciplinedforcreatingand/or distributingapublicationthat:(1)causesasubstantialdisruptionoraforeseeableriskofasubstantial disruptiontoschooloperations,or(2)interfereswiththerightsofotherstudentsorstaffmembers.
105ILCS5/27-23.7.
Hazelwoodv.Kuhlmeier,484U.S.260(1988).
Tinkerv.DesMoinesIndep.Cmty.Sch.Dist.,393U.S.503(1969).
Hedgesv.WaucondaCmty.UnitSch.Dist.No.118,9F.3d1295(7thCir.1993).
CROSSREF.:6:235(AccesstoElectronicNetworks),7:180(PreventionofandResponsetoBullying, Intimidation,andHarassment),8:25(AdvertisingandDistributingMaterialsinSchoolProvidedby Non-SchoolRelatedEntities)
Adopted:February14,2022
BrookwoodSD167
7:325StudentFundraisingActivities Noindividualororganizationisallowedtoaskstudentstoparticipateinfundraisingactivitieswhilethe studentsareonschoolgroundsduringschoolhoursorduringanyschoolactivity.Exceptionsare:
1 School-sponsoredstudentorganizations;and
2. Parentorganizationsandboosterclubsthatarerecognizedpursuanttopolicy8:90,Parent OrganizationsandBoosterClubs.
TheSuperintendentordesigneeshallmanagestudentfundraisingactivitiesinalignmentwiththe followingdirectives:
1. Fundraisingeffortsshallnotconflictwithinstructionalactivitiesorprograms.
2 ForanyschoolthatparticipatesintheSchoolBreakfastProgramortheNationalSchoolLunch Program,fundraisingactivitiesinvolvingthesaleoffoodandbeverageitemstostudentsduring theschooldaywhileontheschoolcampusmustcomplywiththeIll.StateBoardofEducation rulesconcerningthesaleofcompetitivefoodandbeverageitems.
3 Participationinfundraisingeffortsmustbevoluntary.
4. Studentsafetymustbeparamount,anddoor-to-doorsolicitationsareprohibited..
5 Forschool-sponsoredstudentorganizations,aschoolstaffmembermustsupervisethe fundraisingactivitiesandthestudentactivityfundstreasurermustsafeguardthefinancial accounts.
6 Thefundraisingeffortsmustbetosupporttheorganization'spurposesand/oractivities,the generalwelfare,acharitablecause,ortheeducationalexperiencesofstudentsgenerally.
7. Thefundsshallbeusedtothemaximumextentpossibleforthedesignatedpurpose.
8 Anyfundraisingeffortsthatsolicitdonormessagesforincorporationintoschoolproperty,e.g., tilesorbricks,orplacementuponschoolproperty,e.g.,postersorplacards,must:
a Developviewpointneutralguidelinesforthecreationofmessages;
b Informpotentialdonorsthatallmessagesaresubjecttoreviewandapproval,andthat messagesthatdonotmeettheestablishedguidelinesmustberesubmittedorthe donationwillbereturned;and
c. Placeadisclaimeronallfundraisinginformationandnearthecompleteddonormessages thatallmessagesare"solelytheexpressionoftheindividualdonorsandnotan endorsementbytheDistrictofanymessage'scontent."
LEGALREF.: 105ILCS5/10-20.19(3).
23Ill.Admin.CodePart305,SchoolFoodService.
CROSSREF.:4:90(StudentActivityandFiduciaryFunds),4:120(FoodServices),8:80(Giftstothe District),8:90(ParentOrganizationsandBoosterClubs)
Adopted:June8,2020
BrookwoodSD167
7:340StudentRecords Schoolstudentrecordsareconfidential.Informationfromthemshallnotbereleasedotherthanas providedbylaw.Aschoolstudentrecordisanywritingorotherrecordedinformationconcerninga studentandbywhichastudentmaybeidentifiedindividuallythatismaintainedbyaschooloratits directionbyaschoolemployee,regardlessofhoworwheretheinformationisstored,exceptas providedinStateorfederallaw.
Stateandfederallawgrantsstudents,parents/guardians,andwhenapplicable,theIll.Dept.of ChildrenandFamilyServices’OfficeofEducationandTransitionServices,certainrights,includingthe righttoinspect,copy,and/orchallengeschoolstudentrecords. Theinformationcontainedinschool studentrecordsshallbekeptcurrent,accurate,clear,andrelevant. Allinformationmaintained concerningastudentreceivingspecialeducationservicesshallbedirectlyrelatedtotheprovisionof servicestothatchild.TheDistrictmayreleasedirectoryinformationaspermittedbylaw,buta parent/guardianshallhavetherighttoopt-outofthereleaseofdirectoryinformationregardinghisor herchild.TheDistrictwillcomplywithStateorfederallawwithregardtoreleaseofastudent’sschool records,including,whereapplicable,withoutnoticeto,ortheconsentof,thestudent’sparent/guardian oreligiblestudent.Uponrequest,theDistrictdisclosesschoolstudentrecordswithoutparentconsent totheofficialrecordscustodianofanotherschoolinwhichastudenthasenrolledorintendstoenroll, aswellastoanyotherpersonasspecificallyrequiredorpermittedbyStateorfederallaw.
TheSuperintendentshallfullyimplementthispolicyanddesignateanofficialrecordscustodianfor eachschoolwhoshallmaintainandprotecttheconfidentialityofschoolstudentrecords,informstaff membersofthispolicy,andinformstudentsandtheirparents/guardiansoftheirrightsregarding schoolstudentrecords.
LEGALREF.: 20U.S.C.§1232g,FamilyEducationalRightsandPrivacyAct;34C.F.R.Part99.
50ILCS205/7,LocalRecordsAct.
105ILCS5/10-20.12b,5/10-20.40,and5/14-1.01etseq.
105ILCS10/,Ill.SchoolStudentRecordsAct.
105ILCS85/,StudentOnlinePersonalProtectionAct.
325ILCS17/,Children’sPrivacyProtectionandParentalEmpowermentAct.
750ILCS5/602.11,Ill.MarriageandDissolutionofMarriageAct.
23Ill.Admin.CodeParts226and375.
OwassoI.S.D.No.I-011v.Falvo,534U.S.426(2002).
ChicagoTribuneCo.v.ChicagoBd.ofEd.,332Ill.App.3d60(1stDist.2002).
CROSSREF.: 5:100(StaffDevelopmentProgram),5:130(ResponsibilitiesConcerningInternal Information),7:15(StudentandFamilyPrivacyRights),7:220(BusConduct),7:345(Useof EducationalTechnologies;StudentDataPrivacyandSecurity)
Adopted:January9,2023
BrookwoodSD167
7:345UseofEducationalTechnologies;StudentDataPrivacyandSecurity EducationaltechnologiesusedintheDistrictshallfurthertheobjectivesoftheDistrict’seducational program,assetforthinBoardpolicy6:10,EducationalPhilosophyandObjectives,alignwiththe curriculumcriteriainpolicy6:40,CurriculumDevelopment,and/orsupportefficientDistrict operations.TheSuperintendentshallensurethattheuseofeducationaltechnologiesintheDistrict meetstheabovecriteria.
TheDistrictand/orvendorsunderitscontrolmayneedtocollectandmaintaindatathatpersonally identifiesstudentsinordertousecertaineducationaltechnologiesforthebenefitofstudentlearningor Districtoperations.
FederalandStatelawgoverntheprotectionofstudentdata,includingschoolstudentrecordsand/or coveredinformation.Thesale,rental,lease,ortradingofanyschoolstudentrecordsorcovered informationbytheDistrictisprohibited.Protectingsuchinformationisimportantforlegalcompliance, Districtoperations,andmaintainingthetrustofDistrictstakeholders,includingparents,studentsand staff.
Definitions Coveredinformationmeanspersonallyidentifiableinformation(PII)orinformationlinkedtoPIIinany mediaorformatthatisnotpubliclyavailableandisanyofthefollowing:(1)createdbyorprovidedto anoperatorbyastudentorthestudent’sparent/guardianinthecourseofthestudent’sor parent/guardian’suseoftheoperator’ssite,serviceorapplication;(2)createdbyorprovidedtoan operatorbyanemployeeoragentoftheDistrict;or(3)gatheredbyanoperatorthroughtheoperation ofitssite,service,orapplication.
Operatorsareentities(suchaseducationaltechnologyvendors)thatoperateInternetwebsites,online services,onlineapplications,ormobileapplicationsthataredesigned,marketed,andprimarilyused forK-12schoolpurposes.
Breachmeanstheunauthorizedacquisitionofcomputerizeddatathatcompromisesthesecurity, confidentialityorintegrityofcoveredinformationmaintainedbyanoperatorortheDistrict.
OperatorContracts TheSuperintendentordesigneedesignateswhichDistrictemployeesareauthorizedtoenterinto writtenagreementswithoperatorsforthosecontractsthatdonotrequireseparateBoardapproval. ContractsbetweentheBoardandoperatorsshallbeenteredintoinaccordancewithStatelawand Boardpolicy4:60,PurchasesandContracts,andshallincludeanyspecificprovisionsrequiredby Statelaw.
SecurityStandards TheSuperintendentordesigneeshallensuretheDistrictimplementsandmaintainsreasonable securityproceduresandpracticesthatotherwisemeetorexceedindustrystandardsdesignedto protectcoveredinformationfromunauthorizedaccess,destruction,use,modification,ordisclosure.In theeventtheDistrictreceivesnoticefromanoperatorofabreachorhasdeterminedabreachhas occurred,theSuperintendentordesigneeshallalsoensurethattheDistrictprovidesanybreach notificationsrequiredbyStatelaw.
LEGALREF.:
20U.S.C.§1232g,FamilyandEducationalRightsandPrivacyAct;34C.F.R.Part99.
ILCS10/,Ill.SchoolStudentRecordsAct.
105ILCS85/,StudentOnlinePersonalProtectionAct.
23Ill.Admin.CodePart380.
CROSSREF.: 4:15(IdentityProtection),4:60(PurchasesandContracts),6:235(Accessto ElectronicNetworks),7:340(StudentRecords)
Adopted:February14,2022
BrookwoodSD167
BrookwoodSD167
ConnectionwiththeCommunity PublicRelations TheBoardPresidentistheofficialspokespersonfortheBoardofEducation.TheSuperintendentis theDistrict'schiefspokesperson.TheBoard,incollaborationwiththeSuperintendentordesignee, shallplanandimplementaDistrictpublicrelationsprogramthatwill:
1. Developcommunityunderstandingofschooloperation.
2. GathercommunityattitudesanddesiresfortheDistrict.
3 Ensureadequatefinancialsupportforasoundeducationalprogram.
4. Helpthecommunityfeelamoredirectresponsibilityforthequalityofeducationprovidedbytheir schools.
5 Earnthecommunity’sgoodwill,respect,andtrust.
6 Promoteagenuinespiritofcooperationbetweentheschoolandthecommunity.
7. Keepthenewsmediaandcommunityaccuratelyinformed.
Thepublicrelationsprogramshouldinclude:
1 RegularnewsreleasesconcerningDistrictprograms,policies,activities,andspecialevent managementfordistributionby,forexample,postingontheDistrictwebsite,usingDistrictsocial mediaaccounts,and/orsendingtothenewsmedia.
2 Newsconferences,interviews,andofficialBoardorDistrictstatements,asrequestedor needed.TheBoardPresidentandSuperintendentwillcoordinatetheirrespectivemedia relationsefforts.AsofficialspokespersonfortheBoard,theBoardPresidentwillcommunicate onbehalfoftheBoardtothenewsmediaandcommunity.StatementsmadebyBoardmembers whennotauthorizedbytheBoardwillbeconsideredpersonalcommentsoftheBoardmember, andBoardmembersareencouragedtoidentifysuchstatementsastheirpersonalopinions. OfficialBoardorDistrictstatements(otherthanthosemadedirectlytothemedia)willbemade throughtheDistrictwebsiteand/oritssocialmediaaccounts,atofficialDistrictevents,or throughotherofficialcommunicationmethods,suchasDistrictemailormailings.Individualsmay speakfortheDistrictonlywithpriorapprovalfromtheSuperintendent.
3 Publicationshavingahighqualityofeditorialcontentandeffectiveformat.Allpublicationsshall identifytheDistrict,school,department,orclassroomandshallincludethenameofthe Superintendent,theBuildingPrincipal,and/ortheauthorandthepublicationdate.
4 OthereffortsthathighlighttheDistrict'sprogramsandactivities.
InformationProvidedtotheMedia TheSuperintendentandhisstaffareencouragedtouseallavailablemeansofcommunicationsuchas publications,radio,andtelevisiontokeepthegoals,programs,achievementsandneedsofthe schoolsbeforethepublic.
Materialforsystem-widedistributionwillbekeptonfileintheCentralOffice.
TheAdministrationisresponsibleforallinformationalservicestoandfromthepublic,exceptforsuch mattersastheBoardmayfromtimetotimewishtodealwithpubliclyitself.
NewsReleases GoodpublicrelationsareavitalpartoftheBoard'sandAdministrators'responsibilitytotheSchool District.Therefore,allnewsreleasesaretobefactualandshouldgivethepublicsufficientinformation toprovidethemwithschooldistrictnews.
NewsreleasesshouldbewrittentogiveproperimportanceandweighttoissuesdiscussedinBoard meetingsoronmattersaffectingtheadministrationoftheDistrict.Cautionshouldbeexercisedtobe surelesserimportanthappeningsarenotgivenmajorcoverageandviceversa.
Incaseofdisastersand/orothercontroversialhappeningsaffectingourdistrictorsurrounding districts,statementsaretobeissuedinaccordancewiththeCrisisInterventionPlan.
NOTE:Thispolicydoesnotsupersedethosepoliciescoveringroutinenewsmatterswhichauthorize theSuperintendent,Principalsandotherschoolpersonneltoreleaseday-to-dayitemsofinterestto thenewsmedia.
CommunityEngagement CommunityengagementisaprocessthattheBoardusestoactivelyinvolvediversecitizensin dialogue,deliberation,andcollaborativethinkingaroundcommoninterestsfortheDistrict's schools.Effectivecommunityengagementisessentialtocreatetrustandsupportamongthe community,Board,Superintendent,andDistrictstaff.
TheBoard,inconsultationwiththeSuperintendentarticulatestheDistrict'scommunityengagement goals.
TheBoardwillperiodically:(1)reviewwhetheritscommunityengagementgoals(s)areachievingthe identifiedpurpose(s)andobjective(s);(2)considerwhat,ifany,modificationswouldimprove effectiveness;and(3)determinewhethertocontinueindividualtactics.
CROSSREF.:2:110(Qualifications,Term,andDutiesofBoardOfficers)
Adopted:December16,2024
BrookwoodSD167
8:20CommunityUseofSchoolFacilities Schoolfacilitiesareavailabletocommunityorganizationsduringnon-schoolhourswhensuchuse doesnot:(1)interferewithanyschoolfunctionoraffectthesafetyofstudentsoremployees,or(2) affectthepropertyorliabilityoftheSchoolDistrict.Theuseofschoolfacilitiesforschoolpurposeshas precedenceoverallotheruses.TheDistrictreservestherighttocancelpreviouslyscheduleduseof facilitiesbycommunityorganizationsandothergroups.Theuseofschoolfacilitiesrequirestheprior approvaloftheSuperintendentordesigneeandissubjecttoapplicableprocedures.
PersonsonschoolpremisesmustabidebytheDistrict'sconductrulesatalltimes.
Studentgroups,school-relatedorganizations,governmentagencies,andnon-profitorganizationsare grantedtheuseofschoolfacilitiesatnocostsduringregularlystaffedhours.Facilitiesandgroundswill notbemadeavailabletoindividualsforpersonalorsocialreasonsortobusinessenterprisesfor commercialgain.Allnon-schoolsponsoredgroups,beforeusingthefacilitiesduringnon-regularly staffedhours,mustprovideacertificateofinsurancenamingtheDistrictasanadditionalinsuredor otherwiseshowproofofinsurance.Feesandcostsshallapplyduringnon-regularlystaffedhoursand tootherorganizationsgranteduseoffacilitiesatanytime.Afeescheduleandothertermsofuseshall bepreparedbytheSuperintendentandbesubjecttoannualapprovalbytheBoard.
LEGALREF.: 20U.S.C.§7905,BoyScoutsofAmericaEqualAccessAct.
10ILCS5/11-4.1,ElectionCode.
105ILCS5/10-20.41,5/10-22.10,and5/29-3.5.
GoodNewsClubv.MilfordCentralSchool,533U.S.98(2001).
Lamb’sChapelv.CenterMorichesUnionFreeSchoolDistrict,508U.S.384(1993).
Rosenbergerv.RectorandVisitorsofUniv.ofVa.,515U.S.819(1995).
CROSSREF.:8:25(AdvertisingandDistributingMaterialsinSchoolsProvidedbyNon-School RelatedEntities),8:30(VisitorstoandConductonSchoolProperty)
Adopted:May15,2023
BrookwoodSD167
8:25AdvertisingandDistributingMaterialsinSchoolsProvidedbyNon-School RelatedEntities
Nomaterialorliteratureshallbepostedinschoolsordistributedtostudentsbynon-schoolrelated organizationsorindividualsonschoolproperty.
LEGALREF.:
Lamb’sChapelv.CenterMorichesUnionFreeSch.Dist.,508U.S.384(1993).
Bergerv.RensselaerCentralSch.Corp.,982F.2d1160(7thCir.1993),cert.denied,113S.Ct.2344 (1993).
Shermanv.CommunityConsolidatedSch.Dist.21,8F.3d1160(7thCir.1993),cert.denied,8F.3d 1160(1994).
Hedgesv.WaucondaCommunityUnitSch.Dist.No.118,9F.3d1295(7thCir.1993).
VictoryThroughJesusSportsMinistryv.Lee’sSummitR-7Sch.Dist.,640F.3d329(8thCir.2011), cert.denied,565U.S.1036(2011).
DiLoretov.DowneyUnifiedSch.Dist.,196F.3d958(9thCir.1999).
CROSSREF.: 7:325(StudentFundraisingActivities)
Adopted:July10,2023
BrookwoodSD167
8:30VisitorstoandConductonSchoolProperty Thefollowingdefinitionsapplytothispolicy:
Schoolproperty-Districtandschoolbuildings,grounds,andparkingareas;vehiclesusedfor schoolpurposes;andanylocationusedforaBoardofEducationmeeting,schoolathleticevent, orotherschool-sponsoredorschool-sanctionedeventsoractivities.
Visitor-AnypersonotherthananenrolledstudentorDistrictemployee.
AllvisitorstoschoolpropertyarerequiredtoreporttotheBuildingPrincipal'sofficeandreceive permissiontoremainonschoolproperty.Allvisitorsmustsignavisitors'log,showidentification,and wearavisitor'sbadge.Whenleavingtheschool,visitorsmustreturntheirbadge.Onthoseoccasions whenlargegroupsofparents/guardians,friends,and/orcommunitymembersareinvitedontoschool propertyorwhencommunitymembersareattendingBoardmeetings,visitorsarenotrequiredtosign inbutmustfollowschoolofficials’instructions.Personsonschoolpropertywithoutpermissionwillbe directedtoleaveandmaybesubjecttocriminalprosecution.
Exceptasprovidedinthenextparagraph,anypersonwishingtoconferwithastaffmembershould contactthatstaffmembertomakeanappointment.Conferenceswithteachersareheld,totheextent possible,outsideschoolhoursorduringtheteacher’sconference/preparationperiod.
Requeststoaccessaschoolbuilding,facility,and/oreducationalprogram,ortointerviewpersonnelor astudentforpurposesofassessingthestudent'sspecialeducationneeds,shouldbemadeatthe appropriatebuilding.AccessshallbefacilitatedaccordingtoguidelinesfromtheSuperintendentor designee.
TheSchoolDistrictexpectsmutualrespect,civility,andorderlyconductamongallpeopleonschool propertyorataschoolevent.Nopersononschoolpropertyorataschoolevent(includingvisitors, students,andemployees)shallperformanyofthefollowingacts:
1 Strike,injure,threaten,harass,orintimidateastaffmember,Boardmember,sportsofficialor coach,oranyotherperson;
2. Behaveinanunsportsmanlikemanner,orusevulgarorobscenelanguage;
3. UnlessspecificallypermittedbyStatelaw,possessaweapon,anyobjectthatcanreasonably beconsideredaweaponorlookslikeaweapon,oranydangerousdevice.Anindividual licensedtocarryaconcealedfirearmundertheIllinoisFirearmConcealedCarryActis permittedto:(a)carryaconcealedfirearmwithinavehicleintoaparkingareacontrolledbya schoolortheDistrictandmaystoreafirearmorammunitionconcealedinacasewithinalocked vehicleorlockedcontaineroutofplainviewwithinthevehicleintheparkingarea,and/or(b) carryaconcealedfirearmintheimmediateareasurroundinghisorhervehicleinaparkingarea controlledbyaschoolortheDistrictforthelimitedpurposeofstoringorretrievingafirearm withinthevehicle'strunk.
4. Damageorthreatentodamageanother'sproperty;
5 Damageordefaceschoolproperty;
6 ViolateanyIllinoislaw,ortownorcountyordinance;
7. Smokeorotherwiseusetobaccoproducts;
8 Distribute,consume,use,possess,orbeimpairedbyorundertheinfluenceofanalcoholic beverage,cannabis,otherlawfulproduct,orillegaldrug.
9 Bepresentwhentheperson’salcoholicbeverage,cannabis,otherlawfulproduct,orillegaldrug consumptionisdetectible,regardlessofwhenand/orwheretheuseoccurred.
10. Useorpossessmedicalcannabis,unlessheorshehascompliedwithpolicy7:270, AdministeringMedicinestoStudents,implementingAshley’sLaw.
11. usingcellularphonesinadisruptivemanner);
12 Enteruponanyportionofschoolpremisesatanytimeforpurposesotherthanthosethatare lawfulandauthorizedbytheBoard;
13 Operateamotorvehicle:(a)inariskymanner,(b)inexcessof20milesperhour,or(c)in violationofanauthorizedDistrictemployee'sdirective;
14. Engageinanyriskybehavior,includingroller-blading,roller-skating,orskateboarding;
15 ViolateotherDistrictpoliciesorregulations,oradirectivefromanauthorizedsecurityofficeror Districtemployee;or
16 Engageinanyconductthatinterfereswith,disrupts,oradverselyaffectstheDistrictoraSchool function.
ConvictedChildSexOffender Statelawprohibitsachildsexoffenderfrombeingpresentonschoolpropertyorloiteringwithin500 feetofschoolpropertywhenpersonsundertheageof18arepresent,unlesstheoffenderis:
1. Aparent/guardianofastudentattendingtheschoolandhasnotifiedtheBuildingPrincipalofhis orherpresenceattheschoolforthepurposeof:(i)attendingaconferenceattheschoolwith schoolpersonneltodiscusstheprogressofhisorherchildacademicallyorsocially,(ii) participatinginchildreviewconferencesinwhichevaluationandplacementdecisionsmaybe madewithrespecttohisorherchildregardingspecialeducationservices,or(iii)attending conferencestodiscussotherstudentissuesconcerninghisorherchildsuchasretentionand promotion;or
2. HaspermissiontobepresentfromtheBoard,Superintendent,orSuperintendent'sdesignee.If permissionisgranted,theSuperintendentorBoardPresidentshallprovidethedetailsofthe offender'supcomingvisittotheBuildingPrincipal.
Inallcases,theSuperintendent,ordesigneewhoisacertifiedemployee,shallsuperviseachildsex offenderwhenevertheoffenderisinachild'svicinity.
ExclusiveBargainingRepresentativeAgent Pleaserefertotheapplicablecollectivebargainingagreement(s).
Foremployeeswhosecollectivebargainingagreementdoesnotaddressthissubject:
UponnotifyingtheBuildingPrincipal’soffice,authorizedagentsofanexclusivebargaining representativewillbeprovidedreasonableaccesstoemployeesinthebargainingunittheyrepresent inaccordancewithStatelaw.Suchaccessshallbeconductedinamannerthatwillnotimpedethe normaloperationsoftheDistrict.
Enforcement Anystaffmembermayrequestidentificationfromanypersononschoolproperty;refusaltoprovide suchinformationisacriminalact.TheBuildingPrincipalordesigneeshallseektheimmediate removalofanypersonwhorefusestoproviderequestedidentification.
Anypersonwhoengagesinconductprohibitedbythispolicymaybeejectedfromordenied admissiontoschoolpropertyinaccordancewithStatelaw.Thepersonalsomaybesubjecttobeing deniedadmissiontoschoolathleticorextracurriculareventsforuptoonecalendaryearinaccordance withtheproceduresbelow.
ProcedurestoDenyFutureAdmissiontoAthleticorExtracurricularSchoolEvents Beforeanypersonmaybedeniedadmissiontoathleticorextracurricularschoolevents,theperson
hasarighttoahearingbeforetheBoard.TheSuperintendentmayrefusethepersonadmission pendingsuchhearing.TheSuperintendentordesigneemustprovidethepersonwithahearingnotice, deliveredorsentbycertifiedmailwithreturnreceiptrequested,atleast10daysbeforetheBoard hearingdate.Thehearingnoticemustcontain:
1. Thedate,time,andplaceoftheBoardhearing;
2 Adescriptionoftheprohibitedconduct;
3 Theproposedtimeperiodthatadmissiontoschooleventswillbedenied;and
4. Instructionsonhowtowaiveahearing.
LEGALREF.: Nudingv.CerroGordoCommunityUnitSchoolDist.,313Ill.App.3d344(4thDist.2000).
20U.S.C.§7971etseq.,Pro-ChildrenActof2001.
105ILCS5/10-20.5,10-20.5b,5/10-22.10,5/22-33,5/24-25,and5/27-23.7(a).
115ILCS5/3(c),Ill.EducationalLaborRelationsAct.
410ILCS130/,CompassionateUseofMedicalCannabisProgramAct.
410ILCS705/,CannabisTaxandRegulationAct.
430ILCS66/,FirearmConcealedCarryAct.
720ILCS5/11-9.3,5/21-1,5/21-1.2,5/21-3,5/21-5,5/21-5.5,5/21-9,and5/21-11.
CROSSREF.:2:200(TypesofBoardofEducationMeetings),2:230(PublicParticipationatBoardof EducationMeetingsandPetitionstotheBoard),4:170(Safety),5:50(Drug-andAlcohol-Free Workplace;E-Cigarette,Tobacco,andCannabisProhibition),6:120(EducationofChildrenwith Disabilities),6:250(CommunityResourcePersonsandVolunteers),7:190(StudentBehavior),7:270 (AdministeringMedicinestoStudents),8:20(CommunityUseofSchoolFacilities)
Adopted:December11,2023
BrookwoodSD167
8:70AccommodatingIndividualswithDisabilities Individualswithdisabilitiesshallbeprovidedanopportunitytoparticipateinallschool-sponsored services,programs,oractivitiesandwillnotbesubjecttoillegaldiscrimination. Whenappropriate, theDistrictmayprovidetopersonswithdisabilitiesaids,benefits,orservicesthatareseparateor differentfrom,butaseffectiveas,thoseprovidedtoothers.
TheDistrictwillprovideauxiliaryaidsandserviceswhennecessarytoaffordindividualswith disabilitiesequalopportunitytoparticipateinorenjoythebenefitsofaservice,program,oractivity.
Eachservice,program,website,oractivityoperatedinexistingfacilitiesshallbereadilyaccessibleto, anduseableby,individualswithdisabilities. Newconstructionandalterationstofacilitiesexisting beforeJanuary26,1992,willbeaccessiblewhenviewedintheirentirety.
TheSuperintendentordesigneeisdesignatedtheTitleIICoordinatorandshall:
1. OverseetheDistrict’scomplianceefforts,recommendnecessarymodificationstotheSchool Board,andmaintaintheDistrict’sfinalTitleIIself-evaluationdocument,updateittotheextent necessary,andkeepitavailableforpublicinspectionforatleastthreeyearsafteritscompletion date.
2. InstituteplanstomakeinformationregardingTitleII’sprotectionavailabletoanyinterestedparty.
IndividualswithdisabilitiesshouldnotifytheSuperintendentorBuildingPrincipaliftheyhavea disabilitythatwillrequirespecialassistanceorservicesand,ifso,whatservicesarerequired. This notificationshouldoccurasfarinadvanceaspossibleoftheschool-sponsoredfunction,program,or meeting.
Individualswithdisabilitiesmayallegeaviolationofthispolicyorfederallawbyreportingittothe SuperintendentordesignatedTitleIICoordinator,orbyfilingagrievanceundertheUniformGrievance Procedure.
LEGALREF.: AmericanswithDisabilitiesAct,42U.S.C.§§12101etseq.and12131etseq.;28C.F.R.Part35.
RehabilitationActof1973§104,29U.S.C.§794(2006).
105ILCS5/10-20.51.
410ILCS25/,EnvironmentalBarriersAct.
71Ill.Admin.CodePart400,IllinoisAccessibilityCode.
CROSSREF.:2:260(UniformGrievanceProcedure),4:150(FacilityManagementandBuilding Programs)
Adopted:May15,2023
BrookwoodSD167
TheBoardofEducationappreciatesgiftsfromanyeducationfoundation,otherentities,orindividuals. Allgiftsmustadheretoeachofthefollowing:
1 BeacceptedbytheBoardor,iflessthan$500.00invalue,theSuperintendentordesignee. Individualsshouldobtainapre-acceptancecommitmentbeforeidentifyingtheDistrict,any school,orschoolprogramoractivityasabeneficiaryinanyfundraisingattempt,including withoutlimitation,anyInternetfundraisingattempt.
2. Begivenwithoutastatedpurposeorwithapurposedeemedbythepartywithauthorityto acceptthegifttobecompatiblewiththeBoard'seducationalobjectivesandpolicies.
3. BeconsistentwiththeDistrict'smandatetoprovideequaleducationalandextracurricular opportunitiestoallstudentsintheDistrictasprovidedinBoardpolicy7:10,EqualEducational Opportunities.StateandfederallawsrequiretheDistricttoprovideequaltreatmentfor membersofbothsexestoeducationalprograming,extracurricularactivities,andathletics.This includesthedistributionofathleticbenefitsandopportunities.
4. PermittheDistricttomaintainresourceequityamongitlearningcenters.
5 Beviewpointneutral.TheSuperintendentordesigneeshallmanageaprocessforthereview andapprovalofdonationsinvolvingtheincorporationofmessagesintoorplacingmessages uponschoolproperty.
6 ComplywithalllawsapplicabletotheDistrictincluding,withoutlimitation,theAmericanswith DisabilitiesAct,thePrevailingWageAct,theHealth/LifeSafetyCodeforPublicSchools,andall applicableprocurementandbiddingrequirements.
TheDistrictwillprovideequaltreatmenttoallindividualsandentitiesseekingtodonatemoneyora gift.Uponacceptance,allgiftsbecometheDistrict'sproperty.Theacceptanceofagiftisnotan endorsementbytheBoard,District,orschoolofanyproduct,service,activity,orprogram.Themethod ofrecognitionisdeterminedbythepartyacceptingthegift.
LEGALREF.: 20U.S.C.§1681etseq.,TitleIXoftheEducationAmendmentsimplementedby34C.F.R.Part106.
105ILCS5/16-1.
23Ill.Admin.Code§200.40.
CROSSREF.:4:60(PurchasesandContracts),4:150(FacilityManagementandBuildingPrograms), 6:10(EducationalPhilosophyandObjectives),6:210(InstructionalMaterials),7:10(EqualEducational Opportunities)
Adopted:June8,2020
BrookwoodSD167
8:90ParentOrganizationsandBoosterClubs ParentorganizationsandboosterclubsareinvaluableresourcestotheDistrict’sschools.While parentorganizationsandboosterclubshavenoadministrativeauthorityandcannotdetermineDistrict policy,theBoardofEducationwelcomestheirsuggestionsandassistance.
ParentorganizationsandboosterclubsmayberecognizedbytheBoardandpermittedtousethe District’sname,aDistrictschool’sname,oraDistrictschool’steamname,oranylogoattributableto theDistrictprovidedtheyfirstreceivetheSuperintendentordesignee’sexpresswrittenconsent. Consenttouseoneoftheabove-mentionednamesorlogoswillgenerallybegrantedifthe organizationorclubhasby-lawscontainingthefollowing:
1 Theorganization’sorclub’snameandpurpose,suchas,toenhancestudents’educational experiences,tohelpmeeteducationalneedsofstudents,toprovideextraathleticbenefitsto students,toassistspecificsportsteamsoracademicclubsthroughfinancialsupport,orto enrichextracurricularactivities.
2 Therulesandproceduresunderwhichitoperates.
3. AnagreementtoadheretoallBoardpoliciesandadministrativeprocedures.
4 Astatementthatmembershipisopenandunrestricted,meaningthatmembershipisopentoall parents/guardiansofstudentsenrolledintheschool,Districtstaff,andcommunitymembers.
5 AstatementthattheDistrictisnot,andwillnotbe,responsiblefortheorganization’sorclub’s businessortheconductofitsmembers,includingonanyorganizationorclubwebsitesorsocial mediaaccounts.
6. Anagreementtomaintainandprotectitsownfinances.
7 Arecognitionthatmoneygiventoaschoolcannotbeearmarkedforanyparticularexpense. Boosterclubsmaymakerecommendations,butcashorothervaluableconsiderationmustbe giventotheDistricttouseatitsdiscretion.TheBoard’slegalobligationtocomplywithTitleIXby providingequalathleticopportunityformembersofbothgenderswillsupersedeanorganization orclub’srecommendation.
Permissiontouseoneoftheabove-mentionednamesorlogosmayberescindedatanytimeand doesnotconstitutepermissiontoactastheDistrict’srepresentative.AtnotimedoestheDistrict acceptresponsibilityfortheactionsofanyparentorganizationorboosterclubregardlessofwhetherit wasrecognizedand/orpermittedtouseanyoftheabove-mentionednamesorlogos.The Superintendentshalldesignateanadministrativestaffmembertoserveastherecognizedliaisonto parentorganizationsorboosterclubs.Theliaisonwillserveasaresourcepersonandprovide informationaboutschoolprograms,resources,policies,problems,concerns,andemergingissues. Buildingstaffwillbeencouragedtoparticipateintheorganizations.
CROSSREF.: 8:80(GiftstotheDistrict)
Adopted:September20,2021
BrookwoodSD167
Inordertoassurecollaborativerelationshipsbetweenstudents'familiesandtheDistrict,andtoenable parents/guardianstobecomeactivepartnersintheirchildren'seducation,theSuperintendentshall:
1 Keepparents/guardiansthoroughlyinformedabouttheirchild'sschoolandeducation.
2. Encourageparents/guardianstobeinvolvedintheirchild'sschoolandeducation.
3 Establisheffectivetwo-waycommunicationbetweenparents/guardiansandtheDistrict.
4. Seekinputfromparents/guardiansonsignificantschool-relatedissues.
5 Informparents/guardiansonhowtheycanassisttheirchildren'slearning.
6 Maintainasupportsystemforstudentlearningthroughschoolandfamilypartnerships.
7. Providein-servicetrainingopportunitiesforadministratorsandteacherstoenablethemtowork moreeffectivelyincollaborationwithparents.
8 Seekcommitmentforparentalandfamilysupportamongschools,communities,business, organizationsandgovernment.
9 Enhancesupportivenetworksoflinkagesandservicesamongfamilies,schools,schooldistricts, andcommunities.
TheSuperintendentshallperiodicallyreporttotheBoardofEducationontheimplementationofthis policy.
BringYourParentstoSchoolDay
OnthefirstMondayinOctoberofeachyear,students'parents/guardiansareinvitedtoattendclass withtheirchildrenandmeetwithteachersandadministratorsduringtheschoolday.
LEGALREF.:
105ILCS5/10-20.55
CROSSREF.: 6:170(TitleIPrograms),6:250(CommunityResourcePersonsandVolunteers),8:10 (ConnectionwiththeCommunity),8:90(ParentOrganizationsandBoosterClubs)
Adopted:July10,2023
BrookwoodSD167
ParentsofeligibleTitleIstudentsareinvitedtobecomeinvolvedinthedesign,planning,and implementationoftheTitleIproject.Consultationwithparentswillbeorganized,systematic,ongoing, informed,andtimely.
Parentswillbeinvitedtobecomeinvolvedintheformationoftheeducationprogramfortheirchild.A generalorientationmeetingwillbeheldatthebeginningofeachyear.Parentconferenceswillbeheld throughouttheyearasprovidedonthecalendarandthoserequestedbyparent,child,orteacher. Individualprogresswillbereportedindividuallytothechild'sparentandchild.
District-LevelParentalInvolvementCompact-TheSuperintendentordesigneeshalldevelopa District-LevelParentalInvolvementCompactaccordingtoTitleIrequirements.TheDistrict-Level ParentalInvolvementCompactshallcontain:(1)theDistrict'sexpectationsforparentalinvolvement,(2) specificstrategiesforeffectiveparentinvolvementactivitiestoimprovestudentacademic achievementandschoolperformance,and(3)otherprovisionsasrequiredbyfederallaw.The SuperintendentordesigneeshallensurethattheCompactisdistributedtoparents/guardiansof studentsreceivingservicesorenrolledinprogramsunderTitleI.
School-LevelParentalInvolvementCompact-EachBuildingPrincipalordesigneeshalldevelop aSchool-LevelParentalInvolvementCompactaccordingtoTitleIrequirements.ThisSchool-Level ParentalInvolvementCompactshallcontain:(1)aprocessforcontinuallyinvolvingparents/guardians initsdevelopmentandimplementation,(2)howparents/guardians,theentireschoolstaff,and studentssharetheresponsibilityforimprovedstudentacademicachievement,(3)themeansbywhich theschoolandparents/guardiansbuildanddevelopapartnershiptohelpchildrenachievetheState's highstandards,and(4)otherprovisionsasrequiredbyfederallaw.EachBuildingPrincipalor designeeshallensurethattheCompactisdistributedtoparents/guardiansofstudentsreceiving services,orenrolledinprogramsinTitleI.
ADOPTED:March18,2013
BrookwoodSD167
Thewealthofeducationalresourcesrepresentedbyresidentsandvisitorsinourschooldistrictshould beutilizedbytheprofessionalstaffinallappropriateways,e.g.,asconsultants,lecturers, demonstrators,laboratoryassistants,andasvolunteerstoassistteachersofvarioussubjects.Such residentsorvisitorsshallnotbeassignedanydisciplinaryorinstructionalduties.
Theadministrationwilldevelopaprocedurewhichwillallowforsuchcitizenutilization.Allcitizen participationinsuchactivitieswillrequireapprovaloftheadministration.
ADOPTED:March18,2013
SD167
Brookwood
8:100RelationswithOtherOrganizationsandAgencies TheDistrictshallcooperatewithotherorganizationsandagencies,includingbutnotlimitedto:
CountyHealthDepartment
Lawenforcementagencies
Fireauthorities
Planningauthorities
Zoningauthorities
IllinoisEmergencyManagementAgency(IEMA),localorganizationsforcivildefense,andother appropriatedisasterrelieforganizationsconcernedwithcivildefense
Otherschooldistricts
CROSSREF.:1:20(DistrictOrganization,Operations,andCooperativeAgreements),4:170(Safety), 4:180(PandemicPreparedness;Management;andRecovery),5:90(AbusedandNeglectedChild Reporting),7:150(AgencyandPoliceInterviews)
Adopted:January10,2022
BrookwoodSD167
8:110PublicSuggestionsandConcerns TheBoardofEducationisinterestedinreceivingsuggestionsandconcernsfrommembersofthe community.AnyindividualmaymakeasuggestionorexpressaconcernbycontactinganyDistrictor Schooloffice.Communitymemberswhoe-mailtheDistrictoranyDistrictemployeeorboardmember areexpectedtoabidebythestandardsinBoardpolicy6:235,AccesstoElectronicNetworks,and should,totheextentpossible,limittheircommunicationstorelevantindividuals.Allsuggestionsand/or concernswillbereferredtotheappropriatelevelstaffmemberorDistrictadministratorwhoismost abletorespondinatimelymanner.Eachconcernorsuggestionshallbeconsideredonitsmerit.
AnindividualwhoisnotsatisfiedmayfileagrievanceunderBoardpolicy2:260,UniformGrievance Procedure.TheBoardencourages,butdoesnotrequire,individualstofollowthechannelsofauthority priortofilingagrievance.NeitherthispolicynortheUniformGrievanceProcedurecreatean independentrighttoahearingbeforetheBoard.
LEGALREF.: 115ILCS5/14(c-5),Ill.EducationalLaborRelationsAct.
CROSSREF.:2:140(CommunicationsToandFromtheBoard),2:230(PublicParticipationatBoard ofEducationMeetingsandPetitionstotheBoard),2:260(UniformGrievanceProcedure),3:30(Chain ofCommand),6:235(AccesstoElectronicNetworks),6:260(ComplaintsAboutCurriculum, InstructionalMaterialsandPrograms),8:10(ConnectionwiththeCommunity)
Adopted:July13,2020
BrookwoodSD167
