The Business Bulletin
Is having an HR system important? So, what do I mean by an HR System? It’s the way you store your employee records, the process you use and the information you use to report data. You may still be using spreadsheets, but there are HR systems designed to make your life easier, save you time and much more.
HR information systems (HRIS – shortened for HR lingo)
■ Record sickness & absence, medical information
I remember working in large
■ Exporting data to payroll
organisations with paper-based
■ Employee directory – imagine
systems, spreadsheets to complete and the dreaded filing to clear manually, or the scanning and shredding to store things both on paper and electronically. I am sure there are still large companies that still do this and smaller businesses not sure if they should invest in an HRIS. HR functions ordinarily completed through an HR system are: ■ Filing and managing
how useful that is for a new employee ■ Health & Safety – fire wardens,
■ Remote working – manage office space with who is in and who is remote working. There will be more features or addins you can have for your business to make the system you choose more adaptable to your business,.
first aiders see who is on site ■ Self-service employee functions: ❙ holiday bookings, ❙ update address, ❙ emergency contact, ❙ bank details
employee records ■ Producing reports and charts ■ Communication to employees ■ Confirmation important documents have been read ■ Immigration & Right to Work documents ■ Driving Licence checks ■ Equipment, mobile, laptop, desk, chair, etc. ■ Induction & training records ■ Performance & objectives ■ Shift plans
Issue 11 – Operations and Resources | 29
