Graduate Union Handbook 2011-12

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GRADUATE UNION HANDBOOK 2011-12

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Contents The Graduate Union

Studying at Cambridge

University Libraries

Living in Cambridge

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Café 9 University Computing Service Lounge Addenbrooke’s Site Map University Careers Service 15 Book a Room at the GU Clinical Oncology Laboratory University Language Centre Keep in Touch with the GU Centre 10 for Clinical Addenbrooke’s Investigation (ACCI) 1 Clinical Pharmacology Unit Anaesthesia Unit 11 2 GU Board Elections 2011 Clinical School Workshop

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GU HANDBOOK 2011-­12

On behalf of the Graduate Union, I’d like to warmly welcome you to Cambridge. Being a graduate student here is an exciting experience: it is inspiring to be part of this diverse community, and a delight to live in such a beautiful city. This handbook is designed to help you to settle into life as a graduate student, whether you are coming straight from an undergraduate degree, moving to Cambridge from outside the UK, or returning to study after a number of years away from university. It includes information on accommodation, supervisions, events and activities in and around Cambridge, and where to turn to for support and advice. , KRSH WKDW GXULQJ \RXU WLPH KHUH \RX ZLOO EHQHÀW from everything that Cambridge has to offer, and that you will enjoy being part of our graduate community.

Liv Watson Graduate Union President, 2011-2012 president@gradunion.cam.ac.uk

Welcome 4

GU  HANDBOOK  2011-­12

Hi, I’m the full-time GU-CUSU Welfare and 5LJKWV 2IÀFHU DQG KHDG RI WKH 6WXGHQW $GYLFH Service. I’m here to provide support, guidance and advice on any personal or academic issue, problem or concern, however big or small. I can provide a listening ear, an in-depth knowledge of both University and wider services, regulations, policies and procedures, and can help you to explore options in order to tackle any problems or resolve any issues you are experiencing. I also run cross-University campaigns, organise events and coordinate support groups and training throughout the year, as well as representing you on University committees and working groups. If you’d like to get involved, raise an issue or get support on any event or campaign, please do get in touch!

Rosie O’Neill *8 &868 6WXGHQW 6XSSRUW 2IÀFHU welfare@gradunion.cam.ac.uk

Hello, I manage the GU’s Service Point & Shop (see page 8), providing students with a variety of essential services such DV ELQGLQJ SULQWLQJ DQG JRZQ KLUH ,¡P RIWHQ WKH Ă€UVW SRLQW of contact for enquiries, take room bookings (see page 9), and support the GU’s President and Board in the provision of services to graduate students. Jennie Hastie GU Administrator enquiries@gradunion.cam.ac.uk

Hi! I am the Student Advisor and I offer free and FRQĂ€GHQWLDO VXSSRUW WR DOO VWXGHQWV <RX FDQ FRPH DQG VHH me with any issues that you have - whether personal or academic. I am based at the Graduate Union, so do feel free to pop by or to make an appointment to see me. You can also reach me by phone or email. Whether you would like to discuss something that is bothering you or you need help navigating college or University regulations, don’t hesitate to get in touch. I might not always have the answer, but I should have a good idea of who can help within your college, the University and the wider community in Cambridge. This being said, the Student Advice Service is LQGHSHQGHQW DQG FRQĂ€GHQWLDO DQG ZH ZRQ¡W WHOO \RXU FROOHJH or department that you have used the service unless you would like us to. I am here to help you make the most of your experience during your studies.

Lisa DĂŠry Student Advisor advice@gradunion.cam.ac.uk

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GU HANDBOOK 2011-­12

The Graduate Union GU Contact Details & Location 17 Mill Lane, Cambridge, CB2 1RX www.gradunion.cam.ac.uk Enquiries Tel: 01223 333312 Email: enquiries@gradunion.cam.ac.uk President Tel: 01223 339250 Email: president@gradunion.cam.ac.uk The Graduate Union is located in the heart of the city centre, on the 17 Mill Lane Site. To access the main entrance, which is via stairs, enter the site from Silver Street, opposite Mr. Polito’s Barbershop, or from Mill Lane, opposite the Board of Graduate Studies. Access via lift and ramp is available at the rear of the building, on the 16a Mill Lane site. Enter the site from Mill Lane, opposite Mill Lane Lecture Rooms. Please email Dave Homeyard at dmh41@cam.ac.uk to have your University card enabled for access.

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GU  HANDBOOK  2011-­12

Membership of the GU

Representation

Membership of the Graduate Union (GU) is automatic and free. Full members, who have the right to vote in our elections, and who are welcome to use all GU services and facilities are:

The GU has one full-time elected VDEEDWLFDO RIÀFHU WKH 3UHVLGHQW RQH SDUW WLPH HOHFWHG VDEEDWLFDO RIÀFHU WKH *8 &868 6WXGHQW 6XSSRUW 2IÀFHU DQG D SDUW WLPH HOHFWHG %RDUG RI 2IÀFHUV 7KH GU is the central representative student body for all graduate students, as well as mature and fourth year undergraduates.

‡ All registered graduate students ‡ Candidates for the LL.M, Post-Graduate &HUWLÀFDWH RI (GXFDWLRQ DQG RWKHU postgraduate degrees, diplomas and FHUWLÀFDWHV LQ WKH 8QLYHUVLW\ ‡ Clinical Students in the School of Clinical Medicine and in the Department of Clinical Veterinary Medicine ‡ Undergraduates in their fourth or higher year of residence ‡ Undergraduate mature students, GHÀQHG DV WKRVH XQGHUJUDGXDWHV ZKR were 21 years of age or over at the commencement of their course of study ‡ $IÀOLDWHG VWXGHQWV

In their departments, students are represented through Faculty 5HSUHVHQWDWLYHV ,Q FROOHJH 0&5 2IÀFHUV DUH WKH ÀUVW SRLQW RI FRQWDFW IRU TXHULHV and concerns. The GU President takes concerns raised by Faculty Reps and MCR 2IÀFHUV WR D ZLGH UDQJH RI 8QLYHUVLW\ committees, acting as the graduate student voice on issues ranging from accommodation to grading boundaries. www.gradunion.cam.ac.uk/representation/

Associate members, who don’t have voting rights, but who are welcome to use all GU services and facilities are: ‡ Spouses of full members ‡ All graduate research workers including postdocs and research assistants

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GU HANDBOOK 2011-­12

Facilities at the GU Service Point & Shop The GU provides a number of services to students at discounted prices: soft & hard binding – gown hire – computers & WiFi (free) photocopying – printing – scanning – faxing – laminating The GU Shop sells University-crested stationery, panic alarms and second-hand gowns Opening Hours: Mon, Wed & Fri 9:30am-1pm & 2-5pm Tue & Thu 9:30am-1pm (hours subject to change) cash only www.gradunion.cam.ac.uk/facilities/shop/ Bar The GU bar is stocked with a range of well-priced alcoholic and soft drinks, and can be booked for a small fee by GU members, for evening and weekend events. www.gradunion.cam.ac.uk/facilities/meetingroom/

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GU  HANDBOOK  2011-­12

CafĂŠ ‘Cambridge Blue’ The Cambridge Blue cafĂŠ serves delicious, fresh and good value drinks, sandwiches, snacks and cakes, to eat in our Lounge or to take away. It also caters for events. Open term time: Mon-Fri 9am-6pm & closed vacations. Cash/cheque only. www.gradunion.cam.ac.uk/facilities/cafe/

Lounge Drop into our comfortable and relaxing lounge, perfect for rest or study. Bring your own food, or buy from the cafÊ. Newspapers DQG ÀOWHUHG ZDWHU SURYLGHG Free WiFi available. Open term time: Mon-Fri 9am-6pm & vacations: Mon-Fri 9.30am-5.30pm (hours subject to change).

Book a Room at the GU The GU is the perfect venue for a wide range of events, including society PHHWLQJV SUHVHQWDWLRQV VWXG\ JURXSV DQG ÀOP QLJKWV :H KDYH WKUHH URRPV available to book daytime, evening and weekends, free of charge to GU members. Facilities available include: ‡ Bar (and hired staff) ‡ TVs, DVD, AV equipment, WiFi ‡ PA System with speakers and mics ‡ 3URMHFWRU ZLSH ERDUG DQG à LS FKDUW www.gradunion.cam.ac.uk/facilities/meetingroom/

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GU HANDBOOK 2011-­12

Keep in Touch with the GU There are a number of ways to keep touch with the GU:

GU Handbook

www.gradunion.cam.ac.uk/gradunion/ board/

Hard copies of this handbook are available from the GU and your college MCR. The handbook is also published on our website. www.gradunion.cam.ac.uk/publications/ handbook/

GU Council Meetings

GU Bulletin

GU members are welcome to attend GU Council Meetings, 6-7:30pm in the GU Lounge on: 7th September 30th November 22nd February 2nd May 13th June www.gradunion.cam.ac.uk/gradunion/ council/

GU Website & News

Contact the GU President & Board

The GU produces a weekly email bulletin containing information about its current activities, graduate issues, and forthcoming events.You can subscribe to have the bulletin emailed directly to you, and it’s published on our website.You might also like to submit an item for the Bulletin. www.gradunion.cam.ac.uk/bulletin/

www.gradunion.cam.ac.uk www.gradunion.cam.ac.uk/news/

www.facebook.com and search for ‘Cambridge University Graduate Union’ ‘Cambridge University Graduate Freshers 2011’ www.twitter.com/GraduateUnion

GU Events Keep an eye out for forthcoming GU events. www.gradunion.cam.ac.uk/calendar/guevents/

GU Forum Visit our online forum for information, chat, news, and advertisements. www.gradunion.cam.ac.uk/forum/

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GU HANDBOOK 2011-­12

GU Board Elections 2011

Treasurer Paul Hurst

(YHQWV 2IÀFHU Madaleine Kasson

:HOIDUH 2IÀFHUV Lydia Fairhurst & Varun Khanna

We are looking for enthusiastic candidates for the GU’s Board RI 2IÀFHUV 3RVLWLRQV ZLOO EH HOHFWHG LQ 1RYHPEHU

GET INVOLVED NOW! Keep an eye out around colleges and the GU in October, or contact president@gradunion.cam.ac.uk for more information.

Secretary Vindhya Butphitiya

$FDGHPLF $IIDLUV 2IÀFHU Ismahan Suleiman

,QWHUQDWLRQDO 2IÀFHU Ankita Kankani

(QYLURQPHQW 2IÀFHU Fran Boait

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GU HANDBOOK 2011-­12

Studying at Cambridge There are three terms in the academic year: Michaelmas, Lent and Easter. Term begins on a Tuesday DQG WHDFKLQJ VWDUWV RQ WKH ÀUVW 7KXUVGD\ RI WKH WHUP

Term Dates 2011-­2012 Full Term

Begins

Ends

Michaelmas

Tuesday, 4 October 2011

Friday, 2 December 2012

Lent

Tuesday, 17 January 2012

Friday, 16th March 2012

Easter

Tuesday, 24th April 2012

Friday, 15th June 2012

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Giving Supervisions A unique feature of the Cambridge undergraduate curriculum is the small group teaching (supervisions) provided by colleges. While often done by academic staff, these are also conducted by graduate students. Supervisions last for an hour and are generally held weekly. Group sizes vary between one and four students and pay is standardised across colleges. Supervisors are expected to grade work and provide feedback to students in preparation for their yearly Tripos exams in June. If you are interested in supervising, start by contacting the Director of Studies in your college, who will normally be responsible for organising undergraduate supervision. It is also advisable to network with academics in your faculty. Lecturers in your department and your Supervisor may also be able to advise you.

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GU  HANDBOOK  2011-­12

CamCORS A system used to provide termly progress reports to undergraduates. CamCORS is also the place to register for the automated payments made by colleges at the end of each term (quarterly) for supervisions. Graduate Supervisors are liable to pay National Insurance in the unusual circumstance that they earn more than ÂŁ1,260 in one term.

Demonstrating $Q DOWHUQDWLYH WR VXSHUYLVLQJ LQ PDQ\ VFLHQWLĂ€F GLVFLSOLQHV LV GHPRQVWUDWLQJ Many departments run practical classes headed by a lecturer with graduate VWXGHQWV SURYLGLQJ VXSSOHPHQWDU\ VWDIĂ€QJ 7UDLQLQJ DQG UDWHV RI SD\ YDU\ EHWZHHQ departments.

Key Contacts for Academic Support If you are experiencing any worries, problems or concerns about any academic issue, sources of support include: ‡ Your Director of Graduate Education, or similar role-holder, who is in charge of managing the research-degrees of students assigned to them. They are responsible IRU RUJDQLVLQJ VXSHUYLVLRQV DQG DUH WKH ÀUVW SRUW RI FDOO LI DQ\ SUREOHPV RU concerns arise ‡ Your supervisory team comprises a number of Supervisors, including a Principle Supervisor, who will be the academic you work most closely with during your studies ‡ Your Head of Department and Departmental Administrators ‡ Your College Tutor ‡ Student Advice Service (see page 21) ‡ GU website – www.gradunion.cam.ac.uk/postgrad/

Board of Graduate Studies (BoGS) 4 Mill Lane, Cambridge, CB2 1RZ Tel: 01223 766302 Email: graduate.students@admin.cam.ac.uk ZZZ DGPLQ FDP DF XN RIÀFHV JUDGVWXG The Board of Graduate Studies oversees the admission, registration and approval of the University’s graduate students, as well as managing graduate students’ progress, reporting (CGSRS), examinations and records (CamSIS). The Board is also a valuable source of information about fees, funding, University regulations and Research Council liaison.

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GU  HANDBOOK  2011-­12

University Libraries There are over 100 University libraries, which house rich and diverse collections. /LEUDULHV IDOO XQGHU RQH RI ÀYH JURXSV ‡ ‡ ‡ ‡ ‡

University Library Dependent libraries Department and faculty libraries College libraries Other libraries associated with the University

University Library (UL) West Road, Cambridge, CB3 9DR Tel: 01223 333000 Email: library@lib.cam.ac.uk www.lib.cam.ac.uk To use the UL you will need to register on \RXU ÀUVW YLVLW WDNLQJ DORQJ \RXU 8QLYHUVLW\ card and a letter from the Board of *UDGXDWH 6WXGLHV FRQÀUPLQJ ERWK \RXU place as a graduate student and the duration of your course. The UL runs a number of induction courses for new users, which are advertised in the library foyer and on the library website at the start of term.

Directory of Libraries

www.lib.cam.ac.uk/libraries_directory/ libraries_directory.cgi

Online Catalogue

www.lib.cam.ac.uk/newton/

University Computing Service (UCS) New Museums Site, Pembroke Street, Cambridge, CB2 3QH Tel: 01223 762999 Email: service-desk@ucs.cam.ac.uk www.cam.ac.uk/cs/ UCS Help/Service Desk Located in the UCS reception and available to assist with most queries or problems. Contact details above. IT Training Whether you are a beginner or looking for advanced training, the UCS offers many instructor-led, self-taught and online courses. www.training.cam.ac.uk/ucs Hermes Webmail Service A managed mail server for members of the University. webmail.hermes.cam.ac.uk Raven Authentication Service A system used to authenticate you onto various web based systems within the University. raven.cam.ac.uk Managed Cluster Service (MCS) A centrally managed group of workstations distributed around the University. A list of departmental and college locations is available at www.cam.ac.uk/localusersonly/cs/mcs/ manclus.html. Virtual Private Dial-up Network (VPDN) Enables you to connect to the University systems that are not otherwise accessible externally. www.cam.ac.uk/cs/remote/vpdn.html Further details about these and more services are available on the UCS’s website.

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GU HANDBOOK 2011-­12

University Careers Service Stuart House, Mill Lane, Cambridge, CB2 1XE Tel: 01223 338283/286 Email: enquiries@careers.cam.ac.uk www.careers.cam.ac.uk/ The University Careers Service provides information and advice to all University students and alumni. Staff are available for advice and also run regular workshops on subjects such as compiling a CV, vacation work and being interviewed. The Service organises a number of careers fairs covering a wide range of industries and sectors.

University Language Centre Downing Place, Cambridge, CB2 3EL Tel: 01223 335058 Email: enquiries@langcen.cam.ac.uk www.langcen.cam.ac.uk/ The University Language Centre offers many courses in foreign languages, including English for international students. Taught classes for some European languages are offered – normally a two-hour class once a week – whilst material is available for those wishing to teach themselves. The Centre also provides online UHVRXUFHV DQG IRUHLJQ ODQJXDJH ÀOPV and television series on DVD. Many colleges contribute to the price of language classes taken during the academic year; check with your college for more information.

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GU  HANDBOOK  2011-­12

Living in Cambridge College Accommodation

Private Accommodation

The vast majority of students on one-year courses, and those in their Ă€UVW \HDU RI UHVHDUFK GHJUHHV DUH allocated college accommodation. Your college will usually charge rent and a ‘Kitchen Fixed Charge’ (KFC) in advance at the beginning of each WHUP ,I \RX VKRXOG KDYH GLIĂ€FXOWLHV paying this charge in advance, contact your college MCR or your Graduate Tutor for advice.

In many colleges graduate students rent private accommodation in their 2nd, 3rd and 4th years of research. It is advisable to begin looking for private accommodation a few months in advance, as September is a particularly busy time of year for housing. See the page opposite for a comprehensive list of websites for those seeking accommodation in the private sector.

,I \RXU FROOHJH LV KDYLQJ GLIĂ€FXOWLHV providing accommodation for you (if you accepted your offer late in the year, for example), it is worthwhile emailing other colleges to ask whether they can offer you a room: www.cam.ac.uk/colleges/addresses.html.

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Council Tax Council tax is a tax on private property from which students are usually exempt, even in the 4th year+ of research degrees, as long as they have not graduated. However, if you are living in a shared house with one non-student, the household will be charged 75% of the usual rate. For two or more non-students, the full rate is charged. For more information on council tax rates, YLVLW ZZZ FDPEULGJH JRY XN ! %HQHĂ€WV DQG &RXQFLO 7D[ > Council Tax > About Council Tax.

GU HANDBOOK 2011-­12

University Accommodation Service & Cambridge Notice Boards www.accommodation.cam.ac.uk www.brettward.co.uk/canb www.cambridge-news.co.uk/Home www.cambridgeletting.net www.cambridge.gov.uk/ccm/navigation/housing www.cambridgepropertydatabase.co.uk

Property Listings, Finding Flatmates, Lodging and Boarding When using any of the websites below, it is important to be careful as many of them have no quality control and therefore not all adverts are necessarily genuine. Fraudsters will often target students; if a property sounds too good to be true, it probably is. Please use your common sense and never agree to send money as a deposit to the advertiser without having YLHZHG WKH SURSHUW\ ÀUVW ZZZ ÁDWPDWHFOLFN FR XN ZZZ DQJOLDVWXGHQWSDG FR XN www.simple2rent.co.uk www.homesandproperty.co.uk www.housepals.co.uk www.gumtree.com/cambridge www.spareroom.co.uk www.studentaccommodation.org www.accommodationforstudents.com

Adverts from Estate Agents If you do manage to find a group of students with whom to share accommodation, you may wish to search for a flat or a house as opposed to a room. When searching for accommodation through the following websites, one way of choosing which agents to use is to verify whether or not they are members of a professional body. You can check this at the following websites: www.arla.co.uk, www.nalscheme.co.uk, www.naea.co.uk ZZZ ULJKWPRYH FR XN ZZZ ÀQGDSURSHUW\ FR XN ZZZ ÀVK OHWWLQJV FR XN ZZZ XNSURSHUW\VKRS FRP www.net-lettings.co.uk www.homesandproperty.co.uk

17

GU HANDBOOK 2011-­12

Getting Around Bike The cheapest and quickest way to get around Cambridge is to cycle. At the start of each term, the police station holds an auction of stolen bicycles at low prices. <RX PD\ DOVR ÀQG DGYHUWV LQ FROOHJH from students seeking to sell their bikes. Alternatively, you can purchase new or second-hand bicycles from a number of shops in Cambridge: Halfords – Cambridge Retail Park Ben Hayward and Sons – Trumpington Street and Laundress Lane Cambridge Cycle Centre – Botolph Lane The Bikeman – Market Square Sportsdirect – Lion Yard

Many colleges also operate a scheme whereby cycle helmets can be bought at cost price or you can claim the cost of the helmet back. Check with your MCR to see if this is the case in your college. When cycling it is worth noting a few points: It is illegal to cycle without front and rear OLJKWV 3ROLFH UHJXODUO\ ÀQH SHRSOH IRU cycling without lights It is illegal to cycle on the pavement Although wearing a helmet is not compulsory by law, it is certainly advisable Bicycle theft is common in Cambridge. Always lock your bike to an immovable object, locking the wheels to the frame too. D-locks are most effective

Adult Cycle Training If you’ve never cycled before, or are not NQRZOHGJHDEOH RU FRQÀGHQW DERXW F\FOLQJ on roads in the UK, the Adult Cycle Training Scheme, run by the Road Safety Team at Cambridgeshire County Council, can provide help and assistance. Email: roadsafety@cambridgeshire.gov.uk For further guidance on cycling in Cambridge visit: www.camcycle.org.uk.

Bus Cambridge is well-serviced by buses, and discounted fares operate on the Uni 4 (which runs from Madingley Road Park and Ride to Addenbrooke’s Hospital Bus Station, via many University sites) and Citi 4 (for journeys between the City Centre and the West Cambridge Site). For further information visit: www.admin. FDP DF XN RIÀFHV HP WUDYHO EXV LQGH[ KWPO

18

GU HANDBOOK 2011-­12

Train Cambridge Train Station Station Road, Cambridge, CB1 2JW Tel: 08457 484950 www.nationalrail.co.uk/stations/ CBG.html 7LFNHW 2IÀFH RSHQ Mon-Sat 5:10am-11pm & Sun 7am10:55pm Cambridge Train Station is a 10 minute cycle ride and a 20 minute walk from the city centre. Fast and regular services operate to London Kings Cross and Liverpool Street stations, as well to many local and national destinations. For further information visit: www.nationalrail.co.uk.

Railcards If you use the trains frequently it is a good idea to invest in a railcard. If you are aged 16–25, or you are a full time student, you can buy a Young Person’s Railcard for £28, valid for a year, which gives you a third off most rail fares anywhere in Britain. Buy online at www.16-25railcard.co.uk or at the WLFNHW RIÀFH LQ DQ\ WUDLQ VWDWLRQ

Car If you are in college accommodation, you will need to check with your college and obtain a licence from the Motor Proctor of the University to register your car. An application for a licence must be made within

seven days of the vehicle being brought to Cambridge. For information visit: ZZZ DGPLQ FDP DF XN RIÀFHV SURFWRUV PRWRU If you are renting accommodation privately that doesn’t provide a parking space, you must obtain a permit to avoid receiving a Penalty Charge Notice from the local Council. To obtain the permit you must produce your vehicle logbook, have your driving license registered to your Cambridge address and have proof of residency at the address in the form of a rental contract or a stamped letter from the college. There will be a small fee for the permit. For more information visit: www.cambridgeshire.gov.uk/transport/ around/carjourneys/parking/residents/.

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GU  HANDBOOK  2011-­12

Support  &  Welfare College Support Tutor In your college, you will be assigned a Graduate Tutor who will be responsible for providing you ZLWK QRQ DFDGHPLF SDVWRUDO VXSSRUW H J ÀQDQFH accommodation, family or medical issues). The tutorial system varies from college to college but you can always approach any other tutor or your Senior Tutor, who is in charge of the academic and pastoral welfare of the whole College, in addition to or instead of your assigned tutor.

College Nurse Most colleges have a nurse or access to a nurse who you can visit at advertised hours during full term.You can go to your college nurse about DQ\ PHGLFDO RU SHUVRQDO SUREOHP FRQÀGHQWLDOO\ and it may be good to inform your nurse of any pre-existing medical problems (such as asthma or

20

depression) when you arrive.Your college nurse will also be able to direct you to other sources of VXSSRUW KHOS \RX MRLQ D *3 RU ÀQG D GHQWLVW

College Chaplain/Dean/Advisor A Chaplain, Dean or Advisor is available at every college. The chaplain offers pastoral and spiritual support, a listening ear and guidance for all students on any issue, regardless of your religious DIÀOLDWLRQ RU EHOLHI QRQ EHOLHI

&ROOHJH :HOIDUH 2IÀFHU (DFK FROOHJH 0&5 KDV D :HOIDUH 2IÀFHU DQG RIWHQ DOVR D :RPHQ·V 2IÀFHU RU (TXDOLW\ DQG 'LYHUVLW\ 2IÀFHU ZKR SURYLGHV D OLVWHQLQJ HDU DQG information, and will be able to signpost you to different sources of support.

GU  HANDBOOK  2011-­12

Student Advice Service 7KH 6WXGHQW $GYLFH 6HUYLFH RIIHUV IUHH FRQÀGHQWLDO and independent support to all Cambridge University students. If you feel you have been discriminated against, treated unfairly or would like to discuss something that is bothering you, contact us by phone or by email, whether LW·V WKH ÀUVW WLPH \RX KDYH D TXHVWLRQ RU DV D ODVW UHVRUW We can discuss your concerns with you, explore what options are available to you and represent you at college or University level if necessary. You can come to the Service with any issues or problems that you might experience as a student - from questions or concerns about your education or University procedures to a health enquiry or a mental health issue. The Service is a full member of AdviceUK, and is provided by the Graduate Union and Cambridge University Students’ Union (CUSU). The Student Advice Service team includes a full-time, professional Student Advisor, the GU-CUSU :HOIDUH DQG 5LJKWV 2IÀFHU &868 (GXFDWLRQ 2IÀFHU DQG &868 :RPHQ·V 2IÀFHU :H DUH DOO WUDLQHG WR SURYLGH support and representation. Tel: 01223 746999 Student Advisor, Lisa Déry: advice@camstudentadvice.co.uk :HOIDUH 5LJKWV 2IÀFHU 5RVLH 2·1HLOO ZHOIDUH#JUDGXQLRQ FDP DF XN (GXFDWLRQ 2IÀFHU 0RUJDQ :LOG HGXFDWLRQ#FXVX FDP DF XN :RPHQ·V 2IÀFHU 5XWK *UDKDP ZRPHQV#FXVX FDP DF XN www.camstudentadvice.co.uk

21

GU  HANDBOOK  2011-­12

University Counselling Service %HQH·W 3ODFH /HQVÀHOG 5RDG &DPEULGJH &% (/ Tel: 01223 332865 Email: reception@counselling.cam.ac.uk www.counselling.cam.ac.uk/ 7KH 8QLYHUVLW\ &RXQVHOOLQJ 6HUYLFH SURYLGHV IUHH FRQÀGHQWLDO DQG SURIHVVLRQDO FRXQVHOOLQJ to all students. Counsellors are friendly, non-judgmental and very experienced in issues SHUWDLQLQJ WR VWXGHQW OLIH DW &DPEULGJH 7R PDNH DQ DSSRLQWPHQW VLPSO\ ÀOO LQ D IRUP RQ WKHLU ZHEVLWH DQG WKH\ ZLOO JHW EDFN WR \RX ZLWK D WLPH WKDW ÀWV LQWR \RXU WLPHWDEOH 7KH Counselling Service also frequently runs group sessions on a range of issues, from ‘Writing Up Your PhD’ to ‘Healthy Self Esteem’ and ‘Overcoming Worry’.

GU Welfare 7KHUH DUH WZR VWXGHQW :HOIDUH 2IÀFHUV DW WKH *8 ZKR FDQ SURYLGH D OLVWHQLQJ HDU information and support and also facilitate regular events which work towards making student life at Cambridge a happier and more positive experience for all, such as those highlighted below:

Meet. Play. Dance. This event provides an opportunity to meet other graduate students, alone or in a group, over free food in a relaxed and inclusive environment. The event can be directed by you – whether it’s playing board games, discussion, or simply having a drink and chatting.

Coffee and Cakes at the GU An event that takes place outside of full term to tackle isolation. A simple coffee and cake morning, followed by a walk around town and through some of the many green spaces in Cambridge.

What’s the Point? Many people undertake graduate degrees thinking that they will pursue what they like to study, but lose sight of the bigger picture along the way. This event acts as a way of encouraging students to think about that bigger picture, whatever it may be for them. A forum for positive and interesting discussion about goals, values, money, careers, and life in general.

22

For more information about GU events, see page 34.

GU  HANDBOOK  2011-­12

Support for Disabled Students The University and its colleges have a responsibility to support disabled students and to make reasonable adjustments in order to make education accessible to disabled students. If you have, or suspect you have, a mental health condition, VSHFLĂ€F OHDUQLQJ GLIĂ€FXOW\ DXWLVP FKURQLF health condition and/or mobility and/ or sensory impairment, it is advisable to let your college and department know, preferably before you arrive, so that access and support arrangements can be made. It is also worth contacting:

Disability Resource Centre (DRC) Keynes House, Trumpington Street, Cambridge, CB2 1QA Tel: 01223 332301 Email: disability@admin.cam.ac.uk www.admin.cam.ac.uk/disability/

The DRC provides information and advice on disability issues, study skills tuition, assessment for dyslexia, guidance on assessments for disabilities, assistance with funding applications, the loan of specialist equipment, human support (eg note-taker or mentor) and liaison with your college and department. It also administers several bursaries and publishes an online guide containing practical access information to most University buildings.

Student Advice Service See page 21.

Disabled Students’ Campaign Email: disabled@cusu.cam.ac.uk www.disabled.cusu.cam.ac.uk Exists to support and advance the interests of its members through sharing information, advocacy, organising and campaigning. Also provides a range of events, has several mailing lists, and welcomes applications to join the committee.

23

GU HANDBOOK 2011-­12

GU  HANDBOOK  2011-­12

Useful Contacts & Infomation Listening & Support

Legal Advice

Linkline 21 Jesus Lane, Cambridge, CB5 8BQ Tel: 01223 744444/367575 www.linkline.org.uk/home.html $ FRQÀGHQWLDO DQRQ\PRXV OLVWHQLQJ VXSSRUW DQG information service, run by students for students, every night of the University’s full term.

Citizen’s Advice Bureau 66 Devonshire Road, Cambridge, CB1 2BL Tel: 08448 487979 Email: www.cambridgecab.org.uk/ Find_advice/Find_advice.htm#e-mail www.cambridgecab.org.uk

Samaritans 4 Emmanuel Road, Cambridge, CB1 1JW Tel: 01223 364454 or 08457 909090 Email: jo@samaritans.org www.samaritans.org/cambridge/ 3URYLGHV FRQÀGHQWLDO HPRWLRQDO VXSSRUW WR SHRSOH in distress or despair.

Sexual Health

University’s Student Handbook www.cam.ac.uk/staffstudents/studenthandbook Provides a comprehensive and detailed guide to all aspects of student life, including: exams, student FRPSODLQWV 8QLYHUVLW\ IDFLOLWLHV ZHOIDUH ÀQDQFH DQG how to deal with personal and academic problems.

University’s Code of Practice ZZZ DGPLQ FDP DF XN RIÀFHV JUDGVWXG SROLF\ quality/cop/ The Code of Practice sets out the University’s guidelines for research degrees and outlines your responsibilities and rights, as well as those of your faculty and college.

The Laurels 20 Newmarket Road, Cambridge, CB5 8DT Tel: 08456 505152 www.sexualhealthcambs.nhs.uk/ info_laurels.php )RU FRQÀGHQWLDO VH[XDO KHDOWK FKHFN ups. Sexual Health Cambridgeshire www.sexualhealthcambs.nhs.uk Cambridge University Students’ Union www.cusu.cam.ac.uk/welfare/ sexualhealth/ NHS Guide to Contraception www.nhs.uk/Livewell/Contraception/ Pages/Contraception-hub.aspx

University’s Guidance & Good Practice www.admin.cam.ac.uk/committee/seniortutors/ guidance Outlines what you can expect from your college, Senior Tutor and Supervisor.

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GU HANDBOOK 2011-­12

Health & Fitness Doctor Your college nurse may be able to help you with a variety of non-emergency conditions, but you should also register with a General Practitioner (GP) as soon as possible after your arrival.You can do this by either visiting the GP surgery or your college nurse should be able to help you. GPs are run by the National Health Service (NHS).

Dentist The Cambridge University Dental Service provides dental treatment exclusively for University students and staff at NHS prices. Registration is free and ensures prompt emergency treatment. For routine treatments, appointments should be made as early as possible. If you are not registered with an NHS dentist, you will need to have private treatment for any emergency. This costs a great deal more than NHS treatment.

26

Newnham Walk Surgery

Wordsworth Grove, Cambridge, CB3 9HS

Trinity Street Surgery

3 Trinity Street, Cambridge, CB2 1SY (for both surgeries) Tel: 01223 336811 www.newnhamwalksurgery.nhs.uk

More Surgeries

www.camstudenthealth.co.uk/pages/single/practices/

GU  HANDBOOK  2011-­12

University Dental Service 3 Trumpington Street, Cambridge, CB2 1QA Tel: 01223 332860 www.dental.cam.ac.uk

Hospitals The local hospital for Cambridge is Addenbrooke’s Hospital. The Accident & Emergency Unit is based here, and is open 24 hours a day.

Medical Costs Out-of-Hours Health Care Urgent Care Cambridge Union Lane, Chesterton, Cambridge Tel: 0330 1239131 For non-emergency out of hours medical assistance contact Urgent Care Cambridge (formerly CamDoc). You may be automatically transferred to this service if you dial your usual surgery out of hours.

NHS Direct Tel: 0845 4647 www.nhsdirect.nhs.uk NHS Direct is a 24 hour telephone, online and interactive digital TV health advice and information service provided by the 1+6 1+6 'LUHFW SURYLGHV FRQÀGHQWLDO advice on how to manage illness at home, and is a good source of information during the hours outside Doctors’ and Dentists’ opening times.

Emergency Services 999 is the British emergency telephone number, which can be dialed for any emergency service. 112 has the same function.

If you are a British/EU national or a student from any country on a full-time course lasting over six months, you and your spouse/dependants are entitled to free health care from the NHS. Students are not, however, generally exempt from paying prescription charges, dental or optician’s costs unless they are under 19 years old. Students 19 or over can only get free SUHVFULSWLRQV LI WKH\ KDYH D &HUWLĂ€FDWH of Exemption. These are available to some students on the grounds of low income.You can pick up the necessary HC1 form by emailing the Welfare and 5LJKWV 2IĂ€FHU 5RVLH 2¡1HLOO welfare@gradunion.cam.ac.uk.

Addenbrooke’s Hospital

Cambridge University Hospitals NHS Foundation Trust, Cambridge Biomedical Campus, Hills Road, Cambridge, CB2 0QQ Tel (Hospital): 01223 245151 Tel (A&E): 01223 217118

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GU HANDBOOK 2011-­12

Night Safety

Sport & Fitness

Cambridge is generally very safe but it is still important to take sensible precautions at night. Basic tips for keeping safe when out and about:

,I \RX·UH LQWHUHVWHG LQ VWD\LQJ ÀW DQG healthy in Cambridge, there are plenty of RSWLRQV DYDLODEOH &DPEULGJH LV YHU\ ÁDW and has plenty of green space, so is the ideal place for jogging and cycling. There DUH SOHQW\ RI 8QLYHUVLW\ VSRUWV DQG ÀWQHVV societies of every sort imaginable, from WHDP VSRUWV WR GDQFH WR ÀWQHVV

Walk in groups at night or in busy, well-lit areas Let someone know where you are going If you are cycling, make sure your bike has JRRGV OLJKWV DQG UHÁHFWRUV Carry a personal attack alarm (£2.20 from the GU) If you are alarmed or concerned, go to any college Porter’s Lodge where Porters will provide shelter, advice and assistance

Although the University of Cambridge has no centralised sports centre, many colleges may have their own weights RU VPDOO ÀWQHVV URRP 7KHUH DUH DOVR D number of sports centres in Cambridge offering cheap student rates for both FODVVHV DQG XVH RI WKH ÀWQHVV VXLWHV

Insurance You might not think you own very much but research shows that the average student owns £6000 worth of belongings such as a laptop, iPod, television, mobile phone, bike, clothes etc. We strongly recommend that you take out personal insurance to cover you against theft, loss or damage to your personal belongings. Although there are many insurance companies in the UK, the National Union of Students recommends Endsleigh Insurance (www.endsleigh.co.uk).

28

Sport at Cambridge www.sport.cam.ac.uk

Societies Directory

)RU DOO VSRUW DQG ÀWQHVV VRFLHWLHV DW Cambridge www.cusu.cam.ac.uk/societies/directory

GU  HANDBOOK  2011-­12

Student Parents 7KHUH DUH D VLJQLÀFDQW QXPEHU RI VWXGHQWV ZLWK IDPLOLHV DW &DPEULGJH DQG VXSSRUW LV SURYLGHG ERWK by University and student-led organisations. These organisations are a valuable source of information and assistance, and regularly plan events to facilitate socialising between students with families.

8QLYHUVLW\ &KLOGFDUH 2IÀFH 21 Trumpington Street, Cambridge, CB2 1QA Tel: 01223 760901/765305 Email: childcare@admin.cam.ac.uk www.admin.cam.ac.uk/univ/childcare

7KH &KLOGFDUH 2IÀFH SURYLGHV information and advice to all student SDUHQWV RQ ÀQDQFLDO PDWWHUV KHDOWK FDUH QXUVHULHV DQG DFWLYLWLHV 7KH 2IÀFH also organises events, runs a childcare bursary scheme and publishes a weekly email bulletin, as well as producing the Cambridge Guide to Student Parents which can be viewed on their site. To contact an adviser and join the mailing list, email childcare@admin.cam.ac.uk.

University Family Society Email: soc-family@lists.cam.ac.uk www.societies.cam.ac.uk/family/

The Family Society is a student-run group that RUJDQLVHV HYHQWV VSHFLÀFDOO\ IRU VWXGHQWV ZLWK IDPLOLHV and dependents, providing opportunities for families at the University of Cambridge to get to know each other.

GU Parent & Toddler Group

Granta Lounge, Ground Floor, University Centre, Granta Place, Mill Lane, Cambridge, CB2 1RU The GU’s popular Parent & Toddler Group is held every Friday, 10am-12.30pm, in the University Centre. The group is free for all students with children and their partners. Free coffee and biscuits are provided.

29

GU HANDBOOK 2011-­12

International Students Advice & Infomation

English Language Support

Cambridge has a vibrant, well-integrated international community, and lots of support is offered to those moving to the UK from abroad. International student societies, the Student Advice Service (see page 21), and International Representatives on your college MCR can all provide advice and information.

The University Language Centre offers a ÀYH ZHHN LQWHQVLYH (QJOLVK IRU $FDGHPLF Purposes (EAP) course in August and September before the start of the academic year. The course also includes English language support during the year. For prices and information visit: www.langcen.cam.ac.uk.

Societies Directory

There is a student society for almost every nationality www.cusu.cam.ac.uk/societies/ directory/

30

GU HANDBOOK 2011-­12

Weather British weather is notorious for being cold and cloudy, but it is not unusual to experience very sunny weather at the beginning of Michaelmas term. However, bear in mind that winter is often snowy, and it does rain throughout the year, so pack accordingly.

Clothing Formal wear is required for matriculation photos and formal dinners. For men, a dark suit with shirt is normally worn, and for women a dress or blouse with skirt/trousers.

Academic Dress You’ll also need a gown and other items of academic dress; visit: www.gradunion.cam.ac.uk/facilities/ shop/#gownhire for guidance.

Food Various supermarkets on Mill Road stock ingredients from all over the world: Halal grocers and butchers can also be found here. If you are a consumer of Halal or Kosher food, be sure to notify your college so that it will be provided at hall.

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GU  HANDBOOK  2011-­12

Banks

iCUSU

It is worth opening a bank account as soon as possible once you arrive in Cambridge as it can take a while for cards, PINs, cheque books and other details to come through. %DQNV RIIHU GLIIHUHQW EHQHÀWV WR VWXGHQWV DQG LW LV LPSRUWDQW WR ÀQG RQH WKDW VXLWV you. Opening hours vary, but are usually: Mon-Fri 9am-5pm & Sat 9am-1pm.

As an international student, you automatically become a member of CUSU International (iCUSU), an autonomous FDPSDLJQ WKDW LV DIÀOLDWHG ZLWK &DPEULGJH University Students’ Union (CUSU). iCUSU is there to provide support from students for students, and has an exciting Freshers’ Week events timetable open to both graduates and undergraduates. See their website for more details: www.international.cusu.cam.ac.uk.

To open a bank account you must provide the following: ‡ Original and copy of Passport ‡ 8QLYHUVLW\ &RQÀUPDWLRQ 5HJLVWUDWLRQ letters ‡ Accommodation letter from your college stating duration of your course and nonUK address ‡ &RQÀUPDWLRQ OHWWHU RI VRXUFHV RI IXQGLQJ (if applicable)

Telephone Services For calling in the UK, it is very cheap to purchase a ‘Pay As You Go’ mobile phone and top-up your balance regularly. Alternatively, many service providers offer JRRG GHDOV IRU D FRQWUDFW ZKHUHE\ D À[HG monthly charge gives you a limited number RI PLQXWHV DQG PHVVDJHV 7KH ÀYH PDLQ UK operators are 3 Mobile, O2, Orange, T-Mobile, and Vodafone. There are a number of ways to make international calls. If you have access to the internet, Skype offers free international calls between computers. Alternatively, you can purchase a phonecard from a newsagent, which offers lower rates on international calls than when paying with coins.

32

GU HANDBOOK 2011-­12

University International 2IÀFH

Visas & Immigration

16 Mill Lane, Cambridge, CB2 1SB Tel: 01223 764680 Email: international@admin.cam.ac.uk ZZZ DGPLQ FDP DF XN RIÀFHV international/

The UK Border Agency now operates a Points-Based Immigration (PBI) scheme, applicable to all incoming international students outside of the European Union (EU). For information on how this might affect your study at Cambridge contact:

7KH ,QWHUQDWLRQDO 2IÀFH RIIHUV JXLGDQFH to students who have been accepted to Cambridge or who are currently in residence, as well as providing inductions and orientation information for new students. It is also responsible for administering the Socrates-Erasmus Exchange Programme and the Cambridge European Trust Vacation Scholarships. It’s well worth dipping into their ‘A-Z for International Students’ at: ZZZ DGPLQ FDP DF XN RIÀFHV international/orientation/az.pdf.

University Points Based ,PPLJUDWLRQ 2IÀFH Tel: 01223 337984/760199 Email: studentvisas@admin.cam.ac.uk ZZZ DGPLQ FDP DF XN RIÀFH SEL

8. %RUGHU $JHQF\ +RPH 2IÀFH

ZZZ XNED KRPHRIÀFH JRY XN VWXG\LQJLQWKHXN

UK Council for International Student Affairs www.ukcisa.org.uk

0DMRU &KDQJHV WR 7LHU 9LVD $SSOLFDWLRQV (from 4th July 2011)

Restrictions on bringing dependants Simpler application procedure for nationals deemed ‘low-risk’ Funds requirements - students’ declaration and unacceptable ÀQDQFLDO LQVWLWXWLRQV Statements on academic progression to be included in the CAS

33

GU  HANDBOOK  2011-­12

What’s On GU Events The Graduate Union puts on a wide range of social events for graduate students, during term time and vacations, both at the GU Lounge and in venues throughout Cambridge. Our aim is to facilitate interaction between graduate students from different colleges and departments and to give students an enjoyable break from study.

Highlights of the GU’s Annual Events Calendar MCRevolution (October) The biggest start-of-term party in Cambridge, bringing together 900 graduates from all the colleges and Cambridge’s best DJs, for an unforgettable night at Vodka Revolution. This year’s MCRevolution is on Sunday 16th October. Tickets go on sale from mid-September, so don’t forget to reserve one through your MCR.

GU Ski Trip (March)

34

The popular and affordable Ski Trip is always a resounding success, so keep your eyes peeled for more information in Michaelmas term.

The Nobel Laureate Lecture (June) In 2011 the GU, in partnership with the Union Society, was proud to host Amartya Sen at the Annual Nobel Laureate Lecture. This event takes place in June of every year.

The GU Ball (July) For those who didn’t quite get enough RI 0D\ :HHN WKH *8 EDOO LV WHUULÀF IXQ and great value. Tickets for the 2011 Ball included a champagne reception, free food and drink all night, live bands, silent disco, casino, massages and a professional photographer.

GU HANDBOOK 2011-­12

Keep an eye out for forthcoming GU Events GU Events page www.gradunion.cam.ac.uk/calendar/guevents/

GU Bulletin www.gradunion.cam.ac.uk/bulletin/

www.facebook.com and search for ‘Cambridge University Graduate Union’ ‘Cambridge University Graduate Freshers 2011’ www.twitter.com/GraduateUnion

16th October 2011

35

GU HANDBOOK 2011-­12

In & Around Cambridge Cambridge is a beautiful place to live in both winter and summer, and whilst the town centre is relatively small there is plenty to keep you occupied. The listings below are our pick of the best spots in and around the city.

Places to Visit University Botanic Garden – www.botanic.cam.ac.uk Grantchester – www.grantchester.info Punting and picnic on the River Cam

Cinemas Arts Picturehouse – www.picturehouses.co.uk/ cinema/Arts_Picturehouse_Cambridge/ Vue – new.myvue.com/home/cinema/cambridge Cineworld – www.cineworld.co.uk/cinemas/7

Theatres ADC Theatre – www.adctheatre.com Cambridge Arts Theatre – www.cambridgeartstheatre.com The Junction – www.junction.co.uk

36

Museums & Galleries )LW]ZLOOLDP 0XVHXP ² ZZZ ÀW]PXVHXP FDP DF XN Kettle’s Yard – www.kettlesyard.co.uk Museum of Archaeology and Anthropology – www.maa.cam.ac.uk Museum of Zoology – www.museum.zoo.cam.ac.uk Cambridge Folk Museum – www.folkmuseum.org.uk Scott Polar Research Institute – www.spri.cam.ac.uk

Live Music Cambridge Corn Exchange – www.cornex.co.uk The Junction – www.junction.co.uk The Cricketers Pub – 18 Melbourne Place, Cambridge, CB1 1EQ The Portland Arms Pub – www.theportlandarms.co.uk La Raza – www.laraza.co.uk For lots more things to see and do in Cambridge visit: www.visitcambridge.org/VisitCambridge

Cristine  Pâtisserie Situated in pretty surroundings in the heart of Cambridge, Cristine Pâtisserie opened its doors in May 2008. Three years on and it is a favourite for everyone, with the ‘home sweet home’ feeling and smell of fresh baking combined with the thrill and Ă€DLU RI %UD]LO We specialise in homemade cakes, sandwiches, light OXQFKHV IUHVK MXLFHV WHDV DQG FRIIHHV 2XU Ă€DYRXUV UDQJH IURP W\SLFDO %ULWLVK UHFLSHV WR WKH H[RWLF WDVWHV of South America. Our mouth-watering cakes are made for all occasions such as birthdays, weddings, Christenings, etc. We also cater for business lunches, picnics and parties. Just call or pop in to see Cristine to discuss your needs! %RWROSK /DQH &DPEULGJH &% 5' ZZZ FULVWLQHSDWLVVHULH FRP

CafĂŠs and Restaurants

DOJO noodle  bar A popular, quick and easy option for students in town in search of something filling and relatively inexpensive. As one of the restaurants in the small courtyard off Mill Lane it is in a conveniently central location for many graduate students. There is a large choice of rice and noodle dishes from around the Pacific Rim and the portions are generous. There are excellent, steaming hot soups and plenty for vegetarians and those with nut allergies as well. Do not expect an intimate night out – parties are often asked to share benches and service is basic – but this place does have a nice buzz to it. Take-away is available as well, making this a generally useful backup where you know what to expect and won’t be stung by an inflated bill.

Cambridge Glossary Backs

May Ball

Areas in colleges which are situated next to the river Cam

Black/White tie events held in May Week, beginning at around 7pm and ending at around 6am the following morning. Endless entertainment, food and drink of all varieties

Boatie A very dedicated rower

Bop Student party, usually held in college

Buttery Canteen

May Week Confusingly takes place in mid-June. A week dedicated to balls (see May Ball), garden parties and general revelry after exams

MCR

Events

Middle Common Room. A college’s graduate students’ union, representing the views of JUDGXDWH VWXGHQWV WR RIÀFLDO FROOHJH ERGLHV DQG providing social activities in college.Variations of the MCR depend on the makeup of the college, and include: Student Assocation (SA) at Darwin and Wolfson, Common Room (CR) at St. Edmund’s, Graduate Parlour (GP) at Pembroke, Students’ Union (SU) at Lucy Cavendish and the Graduate Student Body (GSB) at Clare Hall, to mention a few

Fellow

Michaelmas Term

A senior member of college who often teaches in the subject in which they specialise

First Term (October – December)

CUSU Cambridge University Students’ Union. Represents both undergraduates and graduates

Easter Term Third term (April – June)

Ents

Formal or Formal Hall Normally held at least once a week in the college dining hall – a relatively cheap three-course meal. Students are required to wear formal clothes and gown

GU The Graduate Union

June Event

Pigeon Hole Personal letterbox in college

Plodge The Porter’s Lodge

Porter Based in the Porter’s Lodge (surprisingly), gives help and information to visitors and students alike. Very friendly and helpful even when you’ve locked yourself out of your room for the third time

Toned-down and less expensive version of the May Ball

UL

Lent Term

UMS

Second Term (January – March)

University Mail Service

The University Library

39

www.gradunion.cam.ac.uk Graduate Union,17 Mill Lane, Cambridge, CB2 1RX

Tel: 01223 (3)33312 enquiries@gradunion.cam.ac.uk

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