Your
Village Building Risk Profile
Requirement Response
Information relating to the prevention and mitigation of building safety risks
Summary of the most recentfireriskassessment
Summary of the Safety CaseReport
How residents can prevent and reduce the severity of incidents that happen in theiraccommodation
See Village risk rating summary here.
At Campus Living Villages (CLV)we ensure that we provideaSafetyCase Report for any buildings where required under the Building Safety Act.
Safety Case Reports are a summary of arrangements made for fire and structural safety. They form part of a golden thread of information which makes up our understanding of the building. The Safety Case Report, via a careful examination of this information, assesses the current risk to the building and its occupants. Additional information may be gathered to justify a position on any residual risk.
To compile a Safety Case Report, we carry out a wide variety of surveys and pre-planned maintenance activities. These are undertaken on buildings owned / operated by CLV to maintain compliance. By way of example, this can include assessments and surveys such as Fire Risk Assessments, External Wall Surveys, Fire Compartmentation Surveys and Building Condition Surveys.
Any risks identified that may affect our students, staff or the building are reviewed by CLV and actioned accordingly. If works are compliance related, these are reported immediately and actioned as soon as practicably possible CLV manage these works through our property action plans to ensure that these risks are effectively managed.
Residents can support the safety effort by letting us know where they have concerns about the structural safety of the building. This may be via incident reporting (i.e. vehicle collisions with the building etc.) or maintenance requests (i.e. roof leaks etc.).
Please refer to the Resident Feedback section of the website. This is for more general complaints as well as a specific section relating toBuilding and Fire Safety concerns.
Where incidents and issues are raised by residents, CLV are required under the ANUK code to respond to these matters within a prescribed period. Should this not happen, residents can raise the matter to ANUK. Unsafe behaviour from residents will not be tolerated, and there are
Location of any fire escape routes,firedoorsandother aidssuchasfireandsmoke alarms, emergency lighting, fire alarm activation devices and evacuationinformation.
List of the fire and smoke control equipment; where the fire and smoke control equipment are located; instructions for use of the fire and smoke control equipment by residents, whereitisintendedforuse byresidents
dedicated village rules that residents are expected to follow. Where poor behaviour is observed, residents will be subject to the resident behaviour management process.
Evacuation routes for residents from their bedrooms are supported by multiple layers of fire doors and compartmentation to provide them with sufficient time to evacuate or make it to a safe place of refuge. Fire doors are present in all resident rooms and kitchens unless there is an integrated fire escape within the flat itself (where rare exceptions apply). These doors are typically FD20S and FD30S. Flat entrance doors and kitchen doors are typically FD30S and there may also be door screamers onto kitchen doors to prevent these doors being held open.
Once residents have evacuated a flat, they enter a new compartment –communal corridors which are typically supported by fire doors to either a stairwell or lift lobby (with stairs included into that compartment). Levels of compartmentation differ depending on the size of the site, but these doors are typically FD60S or FD90S.
From there they are in a protected stairwell, that may include a refuge point. Compartmentation again depends on the size and construction of the building, but protection is generally between 60-120 minutes for purpose build buildings.
Should a site have smoke controls, the override will be found at the base of the stair or in the lift lobby.
Overrides for fire panels and smoke controls are strictly for the use by the fire services.
Fire or Smoke Alarm: The detectors installed in key areas. Depending on layout (L2. L1 etc.) detectors will typically cover evacuation routes and high-risk areas, as well as resident rooms. They can be a smoke detector, heat detector or a combination detector (Both smoke and heat).
Emergency Lighting: Lighting powered by a backup supply. Designed to highlight the evacuation route out of the building.
Fire Alarm Activation Device: The sounders that notify occupants of the building when they must to evacuate the building. The sounders link to the fire panel to follow an evacuation philosophy (such as all out, stay put or a phased evacuation).
Automatic Doors: When an alarm activates, electronically secured fire doors are released to support timely evacuation.
Signage: Evacuation Routes are highlighted on fire action notice signs (present on the back of all resident rooms, block entrances and in communal areas) as well as directional and assembly point signage to assist people out of the building via the most efficient route.
Fire Blankets: These are provided in each that and are located in the kitchen area. Instructions for how and when to use the fire blankets are available on each of the kitchen notice boards.
Information relating to the duty-holders, regulator and other persons
A summary explaining the role and duties of each relevantpersonresponsible for the safety of the building
Principle Accountable Person
Is generally responsible for compliance to the Building Safety Act and is the lead contact for escalated complaints from residents. Additionally, they can issue contravention notices for those (residents, employees and contractors) who breach the requirements.
There can be multiple accountable persons, but a principle lead must be identified.
Their deliverables include:
• To register Existing Buildings with the Building Safety Regulator (between April 2023 – October 2023).
• To register New Buildings with the Building Safety Regulator prior to occupation.
• To prepare a Safety Case Report for a building that shows appointed persons have assessed all building safety risks and have taken all reasonable steps to control them. Then provide the Safety Case Report to the Building Safety Regulator on request (will be requested as part of a building assessment by the regulator).
• To apply for a Building Assessment Certificate when directed by the Building Safety Regulator.
• To co-ordinate the Provision of ‘Building SafetyInformation’ for Residents in Higher Risk Buildings.
• To sign off on use of an information delivery system when fulfilling a request by the Building Safety Regulator.
• To develop a Resident Engagement Strategy.
Accountable Person
An Accountable Person is an organisation or individual who owns or has a legal obligation to repair any common parts of the building. Common parts are used by residents, such as:
• The structure and exterior of the building
• Corridors
• Lobbies
• Staircases
An Accountable Person can be a:
• Freeholder or estate owner
• Landlord
• Management company
• Resident management company
• Right to manage company
• Commonhold association
Single point of contact
• If the Principal Accountable Person is an organisation, then someone from the organisation can be the single point of contact for the Building Safety Regulator.
• The single point of contact can also be a third party separate to the organisation, such as a management company. This individual should have authority or duties relating to the safety of the building, but this does not make them or the third party the Principal Accountable Person. It is the organisation that is the Principal Accountable Person.
• The Principal Accountable Person must give written consent to the third party. If this consent stops, the Principal Accountable Person must update the single point of contact with BSR.
Responsible Person:
Note that while Campus Living Villages and the Dutch Infrastructure Fund own their respective buildings and therefore act as the responsible person – General Managers of the sites will represent these businesses on their behalf by carrying out the following responsibilities.
A Responsible Person’s general responsibilities are to implement and maintain fire safety arrangements (extinguishers, fire blankets etc.) and to ensure there is a working evacuation plan for occupants of the building.
There key deliverables are:
• Ensuring a Fire Risk Assessment is carried out and that remedial actions are taken to minimise the risk of a fire occurring.
• Implement an evacuation management plan, training the team on what to do in the event of a fire. Additionally, enough team members are to be trained as fire marshals and first aiders to support an effective evacuation.
• Take steps to avoid the unnecessary spread of fire (i.e. fire loading, fire compartmentation breaches, poor chemical management etc.)
• Ensure evacuation routes and assembly points are appropriately maintained and signed to support the timely evacuation of employees and guests.
• Ensure that detection systems are operational so that occupants of a building are appropriately notified when to evacuate.
• Ensure that residents are aware of the buildings fire safety measures and evacuation strategy.
• Ensure that fire drills are carried out on a bi-annual basis.
• Co-operate and co-ordinate with other responsible persons (either in-house or as part of a shared premises such as University Partners or Retail Units).
The Building Safety Regulator (BSR)
BSR in England is part of the Health and Safety Executive and was established under The Building Safety Act to:
Explanation of how the responsibilities of each of those relevant persons differ.
• Regulate higher-risk buildings.
• Raise safety standards of all buildings.
• Help professionals in design, construction, and building control, to improve their competence.
Principle Accountable Person
:
• Duties lie within the Building Safety Act and they are accountable to the Building Safety Regulator and the Responsible Persons (RP) duties are set out in the Regulatory Reform (Fire Safety Order) 2005 and Fire Safety (England) Regulations 2022.
• Principle Accountable Person responsibilities include to assess both fire safety and structural safety of the building and put in arrangements to ensure that there is a suitable Safety Case Report in place to demonstrate the safety of the building. Additionally, their responsibilities involve actively working with the Building Safety Regulator to provide relevant information tohighlight their case. Further responsibilities include engaging wit occupants of the building and ensuring they have the relevant information.
Accountable Person:
Are responsible for assessing and managing the risks posed to people in and about the building from structural failure or the spread of fire in the parts of the building they are responsible for. To do this, they must:
• Put measures in place to prevent building safety risks happening and reduce the severity of any incident that does happen.
• Report certain fire and structural safety issues or incidents.
• Engage with residents about the building’s safety and carry out duties relating to the resident engagement strategy.
• Keep, update and provide information about the building for the building’s safety case.
• Transfer building safety information to any incoming Accountable Person
• Notify the Building Safety Regulator if there’s a change to an Accountable Person
Single point of contact (SPoC)
The SPoC is responsible for being the point of contact between the Building Safety Regulator and the Principle Accountable Person.
Responsible Person:
Must put in place occupational fire safety arrangements to ensure that emergency assets function as intended (and where they do not – if conditions are met, inform the local fire and rescue services) as well as support timely evacuations of the building for all occupants.
The name and telephone number of each of those relevantpersons.
The email address and a postal address at which notices(includingnoticesin proceedings)maybeserved on each of those relevant persons.
Principal Accountable Person: Dutch Infrastructure Fund (DIF): Relevant Sites Include – Arena Village, Belgrave View, Burley Road, McMillan Student Village, Newport Student Village and Rusholme Place.
Name: Thiabault Barrallon
Contact: +44 20 3873 2333
Principal Accountable Person: Campus Living Villages (CLV) Relevant Sites Include Chesil House, Lyme Regis House, Cranborne House, John Lester and Eddie Colman and Fitzroy Court
Name: Simon Dickinson
Contact: 07740739994
Simon Dickinson
Simon.dickinson@clvuk.com
Campus Living Villages
Digital World Centre
1 Lowry Plaza
Salford
M50 3UB
Information and documents relating to the rights of residents and owners of residential units
Resident Engagement Strategy For a detailed insight into our approach to building and fire safety, please refer to our Resident Engagement Strategy
List of information and documents Accountable Person is required to providetoresidents.
Details of the information and documents a resident oranownerofaresidential unit can request, including how they can make a request and why any requestisdeclined.
The information listed within this document until otherwise prescribed by the Building Safety Regulator or Secretary of State.
Information that can be requested includes:
(a) Any information is set out partially in the safety case report, the full information to which that partial information relates,
(b) Any assessment in the safety case report of the building safety risks made under section 83 (assessment of building safety risks) of the Act by an AP for the higher-risk building,
(c) Any information in relation to steps taken under section 84 (management of building safety risks) of that Act by an Accountable Person for the higher-risk building, and
(d) A summary of any representations made to the most recent consultation carried out pursuant to section 91(1)(c) (residents’ engagement strategy) of the Act.
Documents that can be requested:
(a) Up to date fire risk assessments for each part of the higher-risk building;
(b) The most up to date version of the Safety Case Report for the building;
Duty for Accountable Person to provide certain information
Reason for not providing requested information or document
Complaints System
When you may make a complaint to the Building SafetyRegulator
(c) Where in the most up to date version of the Safety Case Report
(i) An extract of any relevant evidence relied on within the Safety Case Report.
(ii) Any document that is referenced in the report
(d) A copy of any order and written reasons of any determination made by the tribunal in relation to any Principle Accountable Person for the higher-risk building, pursuant to section 75(1)(b) and (2) (determinations by the tribunal) of the Act;
(e) Any record of adecision, together with reasons for the decision, about whether to revise the Resident Engagement Strategy pursuant to section 91(1)(b) (Residents’ Engagement Strategy) of the Act.
This information can be requested by going through our regular communication and complaint channels and will be forwarded onto the relevant party to respond to.
Accountable Person is under alegal duty by virtue of the Building Safety Act to provide residents with certain additional information on request under Section 92 of the Act.
Please note, all requests will be considered on a case-by-case basis. There is noguarantee that information or documentation requested will be provided, as there may be valid reasons under The Higher-Risk Buildings (Keeping and Provision of Information etc.) (England) Regulations 2024 for not being able to provide such information.
Reason for not providing prescribed information or document will be detailed on a case-by-case basis.
Please refer to the Resident Feedback section of the CLVUK website. Which has been updated to channel such concerns immediately.
Detailed information: Here. In summary:
An issue relating to structural failure and spread of fire (building safety risks) or the performance of an accountable person, can be referred to Building Safety Regulator with the complainant’s consent when:
• An agreement cannot be reached between the principal accountable person and the accountable person
• There is no satisfactory outcome after a final response is given
• The complainant is not satisfied with the outcome