2023 Annual General Meeting – Updates

From the desk of Nic Brewer, Interim Director

We hope you are staying well and warm as winter marches on – the little bits of sun here and there have been a lifeline, lately!

Our 2023 Annual General Meeting will be held on Tuesday, June 20 at 2pm EST. Formal notice of the AGM, including all necessary documents, will be sent on or before May 20, 2023. In the meantime, we want to provide you with ample opportunity to learn more and engage with our upcoming AGM, and connect with the LCP team as necessary.

Registration for the AGM is now open - RSVP today

At the AGM, the following business takes place:

◆ Minutes of the past year’s AGM are reviewed

◆ Treasurer presents financials from past year and budget for upcoming year

◆ Treasurer recommends an auditor appointment for upcoming year

◆ President presents slate of nominees for Board of Directors

◆ President presents an annual report on programs, membership, engagement, and community impact proposal for a motion at any time throughout the year; the deadline to submit a motion or notice of special business for the 2023 LCP AGM is Thursday, April 20, 2023. You can find all of the Ontario Notfor-Profit Corporations Act information about submitting motions in Section 56.

This business meeting is an opportunity for members to review the ongoing operations and budget of the League, and your presence is vital to the meeting’s success. We understand that our in-person AGMs used to offer a wonderful opportunity for connecting with your fellow poets, and we regret that this is no longer the case; however, we have also seen record turnout year after year for our virtual AGMs, for which we are so grateful! We are also now thrilled to be running regular virtual events open to all members in order to facilitate that irreplaceable poet-to-poet connection throughout the year. Additionally, the Member Information Session on the Friday preceding the AGM (this year, June 16) is much more casual, if you’re looking for an opportunity to connect more personally with staff and LCP members.

Submit a motion

It is important to note that any changes to our By-Laws cannot be voted on until our 2024 AGM. Please note as well that questions or concerns about programming, committees, policies, and procedures are likely best addressed with the staff and Board directly, or at the Member Information Session on Friday, June 16 (links and more information to come in May) rather than at the AGM.

If you have a question and you’re not sure if it’s a motion, special business, or just a question, you can submit those here for Board and staff to review.

We are so grateful to you, our incredible membership, for your support and encouragement last year when we updated our By-Laws, and we have appreciated your patience, innovation, and understanding as our small organization has seen that restructuring through to fruition this year. We kindly ask for your continued patience in responding to your inquiries over the next few months as our very small staff make it through our busy season. And speaking of busy season… we hope you’re reading for National Poetry Month in April! You can keep an eye on all things NPM on our website.

If there is a matter of business you would like to see added to our AGM agenda, voting members of the League (like you!) may submit a