Creating Email Templates

Creating templates for your AI prompts is useful, but taking it one step further and creating actual email templates to save in your Gmail could be even more efficient.

Think about the most common emails you have to send home:

To communicate about student progress

Teachers often send emails to parents to share information about their child's academic progress This information can include grades, test scores, and behaviour reports.

All the drafts of this updated email are much more positive, solution-orientated, and closer to something that I would send; and the time investment of setting up the voice paragraph and prompt template will ultimately save me time as I reuse it again and again for future emails.

To request parent involvement

Teachers may send emails to parents to request their help with school projects, field trips, or other activities. They may also send emails to invite parents to volunteer in the classroom or attend school events

To address concerns

If a teacher has concerns about a student's academic performance, behaviour, or wellbeing, they may send an email home to the parent This is an opportunity for the teacher to discuss the concern.

Then take some time with the NLP voice paragraph email prompt you’ve created

(and saved) and have Bard write email templates on these topics.

Once you have a template provided by Bard, you can go to your Gmail, click “Compose” and paste the email template into the body of the text In the subject line start with the word “TEMPLATE” and then the type of email template you’ve created

Instead of sending this email, click the “three dots” in the bottom right corner of the email's tools, then “templates” and “save draft as template ”

Help Me Write

As AI continues to rapidly develop, Google is already working on a tool that will integrate all these steps into a click of a button, called “Help Me Write” by Workspace Labs. You will soon be able to prompt Gmail to write your emails for you.