Creating accessible documents and information

This is the fourth item in the series providing tips on creating accessible information and documents. For previous tips refer to Tips and tools

The following aspects need to be considered when creating accessible information and documents:

Images and other design elements

› Avoid using text over images or patterned backgrounds

› Avoid using colour shading and screens that reduce the contrast between text and background

› Avoid fitting text around images if this means lines of text start in different places and are difficult to find

› Avoid using watermarks in the background of content, such as ‘draft’ and ‘confidential’. Instead, signal these clearly on the front page and include them in the running header or footer

› Allow extra space/widely spaced lines on forms for people to write on or for signatures

› Make sure page numbers are in the same place on each page.

This content has been adapted from ‘Guidelines for Producing Clear Print’ by Round Table on Information Access for People with Print Disabilities Inc.

To learn more about creating accessible information, look out for the items in future pānui. For queries, contact Paul Barclay – Senior Advisor Disability Communications Engagement on paul. barclay@cdhb.health.nz