Capital Cooling: Work Arrangements Handbook by Capital Cooling

Capital Cooling

Work Arrangements Handbook

Contents

1.0

General

2-22

2.0

Office Practices

24-29

3.0

Mechanical Handling and Storage

29-34

4.0

Chemicals, Asbestos and Infectious Contaminants

35-50

5.0

General Tools and Equipment

51-53

6.0

Mechanical Refrigeration Operations

54-67

7.0

Refrigeration (Electrical)

68-71

8.0

Working at Heights and in Public Areas

72-76

9.0

Warehousing and Despatch

77-89

10.0

Toolbox Talk/Induction Record

90-96

Alister McLean - Managing Director

Health and Safety Policy Capital Cooling Ltd recognises it’s duties under the Health and Safety Work Act, and related legislation for the health and safety of its employees, members of the public and others who may be affected by the Company’s operations. We provide safe places of work, safe systems of work, adequate information and training for employees to ensure their health and safety and to safeguard members of the public and others. While all levels of management are aware of the their personal responsibilities or the implementation of this policy, all employees have a duty to take reasonable care to avoid injury to themselves and others by their work activities and to co-operate with the Management in meeting statutory requirements. We at Capital Cooling Ltd regard statutory obligations as a minimum standard to be achieved throughout the Company’s undertakings and require all staff to accept and implement the promotion of high standards in health and safety as a fundamental objective. To fulfil our policy we are committed to the following objectives: • • • • • • •

The recognition of Health and Safety as an integral part of all aspects of the work we undertake; The nomination of specialist staff to assist and advise line management on the safe conduct of activities; The implementation of a systematic approach to identify hazards and to allocate resources to control them; The elimination or minimisation of all risks associated with work hazards; The provision of Health and Safety advice and facilities; The motivation and empowerment of Employees to work safely; To seek to continually improve our facilities and methods of working by targeting for future controls.

This policy is reviewed at our annual Management Review Meeting.

Environmental Policy It is the established Policy of Capital Cooling Ltd to safeguard the environment and to ensure that processes and controls used have no or minimum impact on environmental aspects. This policy underwrites Capital Cooling Ltd‘s determination to maintain the integrity of the environment at both local and global levels through : • • • •

Commitment to continual improvement and prevention of pollution Providing a framework for setting and reviewing objectives and targets Commitment to complying with current legislation Commitment to internal standards and objectives

The Company achieves its Environmental objectives and targets by having an established and documented Environmental Management System in compliance with ISO 14001-2004. This system is implemented and maintained at all times by fully trained and qualified personnel to ensure the consistency and effectiveness of the system. The company ensures that this Environmental Policy is available to both employees and public as a demonstration of Capital Cooling Ltd‘s commitment to safeguarding the environment. As part of this Environmental Management System Policy, the Managing Director has the responsibility and authority to develop, co-ordinate and monitor the implementation and effectiveness of the Company’s Environmental Management System.

1.0 General

Capital Cooling

Work Arrangements Handbook

1.1

First Aid

RA Ref: RA 1-1 Risks: Lives can be lost or an Injury can be exacerbated if prompt first aid is not applied PPE: None Only trained first aiders shall be allowed to apply first aid Before First Aid is Required • Ensure that you know where the First Aid kit is kept • Ensure that you know who are the appointed First Aid persons • Ensure you know the procedures when required to call the emergency services When there is an accident • Do not move the casualty unless in immediate danger • Where the casualty has to be moved from the hazard ensure it is safe to do so • If an electrical shock isolate the power source before touching the casualty • Call for help (first aider or ambulance) • Remain with the casualty and give reassurance • Do not give drinks or food Reporting Accidents or Incidents • Ensure details of any accident or incidents are recorded in the Accident Book • When in doubt always ask for assistance First Aid Kits in Vehicles • Ensure the you have a First Aid Kit in the vehicle and that it is complete • If you use any item ensure it is replaced as soon as possible

DO NOT • •

Hesitate to ask for first aid Fail to report an injury

Capital Cooling

Work Arrangements Handbook

1.2

Fire

RA Ref: RA 1-2 Risks: Injury or death from fire or explosion PPE: None Fire Precautions • Make sure you know what to do in case of fire • Make certain you know your escape routes • Keep fire doors clean and unobstructed • Do not obstruct access to fire extinguishers

RED

USE DON’T USE

BLUE

CREAM

BLACK

Water

Powder

AFFF Foam

CO2

Paper, wood, textiles & solid materials fires

Liquid, electrical, wood, paper & textile fires

Liquid, paper, wood & textile fires

Liquid & electrical fires

Liquid, electrical or metal fires

Metal fires

Electrical or metal fires

Metal fires

If you discover a fire • Raise the alarm • Evacuate the premises • IF SAFE TO DO SO attack the fire If you hear a fire alarm evacuate the premises in an orderly fashion by the nearest exit route and report to your designated assembly point. For further information, see detailed instructions contained in the ACTION NOTICES posted throughout your location.

DO NOT • • •

Run Panic Collect your belongings

Capital Cooling

Work Arrangements Handbook

Fires in Vehicles • Stop the vehicle • Switch off engine • Release bonnet But Do Not Open it • Get everyone out of the vehicle • Get far away from the vehicle and stay away, keeping onlookers and others away • Dial 999 and call the fire brigade. • Warn oncoming traffic, if safe to do so If and only if you believe it is safe to do so attempt to put out the fire with a dry powder or foam extinguisher. If you have an engine fire in a Vehicle do not raise the bonnet but direct the fire extinguisher through the radiator grill. If you have a fire within a Vehicle direct the fire extinguisher directly onto the source of the fire.

DO NOT • • • • •

Run Panic Collect your belongings Use water or foam fire extinguishers on electrical fires Use water fire extinguishers on vehicle fires

Capital Cooling

Work Arrangements Handbook

Fire Exits Head Office Broxburn

Training Room Installs & Account Manager

Upper Meeting Room

Storage

Finance FE

Workshop Area Stores Area

Storage Warehouse

Finance

Loading Bay

Showroom Reception

Capital Cooling Ltd Fire Exit Locations

IT & Marketing

Service Department

Fire Muster Points Head Office Broxburn

Muster Point FE

Capital Cooling Ltd Fire Muster Points

Front Car Park

Issue 2 Date 3 April 2010

FE FE

Muster Point

Rear Car Park

Capital Cooling

Work Arrangements Handbook

Fire Exits at Quinton FE

Roller Shutter Door Roller Shutter Door

Capital Cooling Ltd Fire Exit Locations Quinton

Main Office Zone 1 Unit 2 Ground Floor

FE Issue 1 Date 17 August 2010

Main Office Zone 1 Unit 2 First Floor

Capital Cooling Ltd Main Office Quinton Issue 1 Date 17 August 2010

Capital Cooling

Work Arrangements Handbook

Site Plan Ferndown

Washrooms

Was h room s

Unit B06 Unit B07 Unit B08 Unit B09 Unit B10

Unit C07

A38 Unit A24

A41 Unit A21 A39 Unit A23 A37 Unit A25 Lift Lift

Unit A36 Unit A35 A26

Wash rooms

Unit A09

Lift

Unit A29

Meeting Room 1

Unit A13

Unit A15

Unit A12

Unit A08

Unit A14

Unit A11

Unit A10

Unit C11

Unit A28

Meeting Room 2

Unit A31 Reception/ Unit Business Lounge A34 Unit A30

Unit C09 Was h room s

A40 Unit A22

Unit A17 A45

Unit Unit A33 A16

Unit C10

Washrooms

Unit A20 A42 Unit

Unit Unit A44 A18

Wash rooms

Unit C08

Unit C12

Unit Unit A43 A19

Unit A50

Unit A01 Unit A51A02 Unit Unit A03

Unit A07

Wash Wash rooms rooms

Unit A06

Unit Unit A05 A52 Unit A04

Capital Cooling

Work Arrangements Handbook

1.3

Smoking Policy

RA Ref: Risks: PPE:

RA 1-3 Death or injury through starting fires or explosions in areas of flammable materials or gases None

Smoking is permissible only in designated smoking areas No smoking is allowed in any confined public area including works vehicles Capital Cooling Ltd is committed to maintaining safe places of work. It is recognised that smoking in certain parts of the premises may cause fires leading to potential explosions, so smoking is only permitted in designated areas. Smoking outside of these designated areas is regarded as gross misconduct, liable to disciplinary action which include summary dismissal. Smoking is only permitted in Designated Areas at the Main Office Broxburn Restricted Areas Where Smoking is Totally Banned • All offices and work areas • Gas bottle storage • Chemical Storage • Installations • Customer’s premises

DO NOT •

Smoke or take ignitable items such as matches or lighters into restricted areas

Capital Cooling

Work Arrangements Handbook

1.4

Alcohol and Drugs

RA Ref: RA 1-4 Risks: Injury to yourself and others through being under the influence of alcohol a and drugs PPE: None General • Alcohol is a depressant drug which depresses parts of the brain function • Nonprescription drugs can have detrimental effects on the brain which can interfere with rational thinking • Prescribed drugs may also affect the way you think and act • Remember when under the influence of alcohol and drugs you are not only putting yourself at risk of an injury but also others • Drinking heavily the night before can leave you tired and still under the influence of drink (it takes approximately one hour for the body to dispel one unit of alcohol - half pint of beer or one small measure of spirit) Alcohol and Drug Policy Capital Cooling Ltd is committed to maintaining safe places of work. It is recognised that alcohol or drug abuse by any employee or contractor may expose others as well as the abuser to unacceptable risk. Alcohol and drug use is regarded as gross misconduct, liable to disciplinary action which include summary dismissal.

• • • • • •

The use, possession, distribution or sale of alcoholic beverages on Company premises without prior consent of a Director is strictly forbidden ; The use, possession, distribution or sale of illicit or nonprescription drugs on Company premises is strictly forbidden ; The misuse of prescribed drugs on Company premises is strictly forbidden ; Being unfit to perform your duties through alcohol or drug misuse will result in you being immediately removed from the premises. It is the duty of the employee to report any alcohol or drug dependency or use of prescribed, controlled drugs Any employee who feels that they may be having difficulties with use or abuse of alcohol or drugs should bring this to the attention of their immediate Manager or Director.

DO NOT • •

Work under the influence of alcohol or drugs Work with others under the influence of alcohol or drugs

Capital Cooling

Work Arrangements Handbook

1.5

Noise and Lighting

RA Ref: Risks: PPE:

RA 1-5 Potential deafness from a noisy environment Potential accidents and injury through poor lighting None

Noise • Ensure ear protectors are worn in areas of high noise levels (A noisy environment is one where you have to shout in order to talk to someone close by) • When noisy equipment is not in use switch it off • When using ear muffs, ear plugs ensure they fit and seal correctly and are in good condition Lighting • Ensure that the light in the work area provides clear visibility • Report any defective lighting to your supervisor or manager • When using an extension light ensure the bulb is protected by an outer cage

DO NOT • • •

Do not make unnecessary noise Do not use cotton wool for ear protection it is not effective Do not work in areas of excessive noise without ear protectors

Capital Cooling

Work Arrangements Handbook

1.6

Manual Handling

RA Ref: RA 1-6 Risks: Injury to yourself and others through illnesses or problems PPE: None Reporting In the event of an accident or a dangerous occurrence which may have caused injury or harm to an employee, management or visitor the details shall be entered into the Accident / Incident Book

• • • • • • • •

Date of the accident Time of the accident Details of the Injury or health problem (potential if a dangerous occurrence) Site / Area of the accident / dangerous occurrence Who was involved Conditions prevailing at the at the time Details of what happened Signature and name of the person who entered the details in the accident book

These Accident / Incident Reports are located at the Health & Safety Office desk. Where accident occurs on site details must be entered onto an Accident / Incident Report as soon as possible. You must also report other instances and situations which may affect the well being of others Reportable Major Injuries • Fractures other than fingers, thumbs or toes • Amputations • Dislocations of the shoulder, hip, knee or spine • Loss of sight (temporary or permanent) • Chemical or hot metal burn to eye or penetrating injury to the eye • Injury resulting from electrical shock or burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours • Any other injury leading to hypothermia, heat induced illness or requiring admittance to hospital for more than 24 hours • Unconsciousness caused by asphyxia or exposure to a harmful substance or biological agent • Acute illness requiring medical treatment, or loss of consciousness arising from absorption of any substances by inhalation, ingestion or through the skin • Acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxins or infected material

Capital Cooling

Work Arrangements Handbook

Reportable Dangerous Occurrences • Collapse, overturning or failure of load bearing parts of lifts and lifting equipment • Explosion, collapse or bursting of any closed vessel or associated pipe work • Failure of any freight container in any of its load bearing parts • Plant or equipment coming into contact with overhead power lines • Electrical short circuit or overload causing fire or explosion • Any unintentional explosion, misfire, failure of demolition to cause intended • collapse, projection of material beyond a site boundary, injury caused by the explosion • Accidental release of a biological agent likely to cause severe human illness • Failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after the intended exposure period • Malfunction of breathing apparatus while in use or during testing immediately before use Accident / Incident Reporting • Collapse, overturning or failure of load bearing parts of lifts and lifting equipment • Explosion, collapse or bursting of any closed vessel or associated pipe work • Failure of any freight container in any of its load bearing parts • Plant or equipment coming into contact with overhead power lines • Electrical short circuit or overload causing fire or explosion • Any unintentional explosion, misfire, failure of demolition to cause intended collapse, projection of material beyond a site boundary, injury caused by the explosion • Accidental release of a biological agent likely to cause severe human illness • Failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after the intended exposure period • Malfunction of breathing apparatus while in use or during testing immediately before use

DO NOT • •

Work with a known condition which may harm you or others Fail to report and incident or accident

Capital Cooling

Work Arrangements Handbook

1.7

Manual Handling

RA Ref: RA 1-7 Risks: Injury to self or others through poor handling PPE: None General Lifting and Carrying Techniques • Position feet apart close to the item with the leading leg forward as far as it is comfortable • Bend legs • Grip item and lift • Stand up smoothly ensuring the back is kept straight Shoulder lift • Position feet apart close to the item with the leading leg forward as far as it is comfortable • Bend legs • Grip item and lift onto shoulder • Readjust grip at the base of the item and take the weight of item on the shoulders • Stand up smoothly ensuring the back is kept straight Carrying • Keep the load close to the body when carrying the item • If item is found to be too heavy or your grip is failing bend knees keeping back straight and allow item to slide onto the floor or table Pushing Large Items • Before pushing items into position ensure area is clear • Place back against item and push using legs

DO NOT • • • • •

Jerk when lifting Twist trunk when turning to the side Attempt to lift when the weight of the item prevents easy movement and carrying Attempt to lift when the item is uneven and may result in over balancing Attempt to lift when the item prevent clear visibility when carrying

Capital Cooling

Work Arrangements Handbook

1.8

Personal Protective Equipment (PPE)

RA Ref: RA 1-8 Risks: Injury due to no or damaged PPE or incorrect use PPE: As required

• • • •

Ensure correct PPE is used for the job in hand Ensure PPE fits correctly Store PPE correctly when not in use to prevent damage Report any defects Hazards

PPE Selections

Eyes

Chemical or metal splash, projectiles, gas or vapour, radiation

Glasses or face screens

Head or Neck

Impact from falling objects, bumping of head, hair entanglement

Helmets, bump caps, hats, caps, sou’westers, hair nets

Breathing

Dust, vapour, gas, low or deficient oxygen atmosphere

Filters, face pieces, respirators, air lines, breathing apparatus

Body

Temperature extremes, adverse weather, Chemical or metal splash, projectiles, gas or vapour, radiation, spray from pressure guns, entanglement of own clothing

Overalls, boiler suits, body armour, chain mail, aprons, high visibility clothing

Hands and Arms Abrasion, temperature extremes. Cuts, punctures, impact, skin infections, electric shock, contamination, vibration Feet and Legs

Wet, electrostatic build up, slipping, cuts and punctures, Chemical or metal splash, falling objects, abrasion

Gloves, gauntlets, wrist cuffs, armlets Safety boots or shoes, leggings, spats

DO NOT • •

Ill fitting PPE Use damaged or defective PPE

Capital Cooling

Work Arrangements Handbook

1.9

Equipment (General)

RA Ref: RA 1-9 Risks: Injury through misuse of equipment or defective equipment PPE: As required Office equipment, test equipment etc Portable Appliance Testing (PAT) All portable electrical equipment is subject to periodic electrical testing and must have a PAT Test Label showing that the test was carried out and the date of the next test. Equipment covered include: Photocopiers, computers, printers, laminators, battery charging equipment, kettles, fans, portable hand tools Equipment Maintenance Checking All fixed or mechanical equipment is subject to periodic safety checks which must be recorded showing that the check was carried out and the date of the next test. Equipment covered include: Before using equipment • Check that the equipment is subject to checking and maintenance on a regular basis • The date it was last checked • Check the equipment for any signs of damage Using the equipment Follow the manufacturer’s operating instructions.

DO NOT • •

Use defective equipment Use equipment which has not been checked or the check is overdue

Capital Cooling

Work Arrangements Handbook

1.10

Waste Handling

RA Ref: RA 1-10 Risks: To the environment PPE: As per COSHH Sheet Waste products and materials fall under 2 categories Inert waste Packaging, cardboard, paper, wood Special or Hazardous Waste Refrigerant gases, fluorescent light tubes, chemicals and oils Removal of waste from sites Inert waste Place waste in assigned containers or waste skips Special or Hazardous Waste Take waste to a licensed Waste Handling Site, or arrange for collection by a licensed Waste Carrier. Always carry a copy of the Capital Cooling Ltd’s Scottish Environmental Protection Agency (SEPA) Waste Carriage licence.

DO NOT • •

Mix inert and special waste Dispose of waste other than at licensed waste management sites

Capital Cooling

Work Arrangements Handbook

1.11

Driving

RA Ref: Risks: PPE:

RA 1-11 Death or injury to self or others from road accidents Damage to vehicle and others None

Driving Policy It is the policy of the company to ensure:

• • • • •

All drivers are trained, experienced and have a valid driving licence appropriate for the type of vehicle the driver is to use All drivers are given induction on the driving policy set by the company All drivers are periodically checked for any health or eyesight issues which may impair their ability to drive safely All vehicles are suitable for use All vehicles are maintained and inspected in line with regulations

Before driving a vehicle check the following: • Tyre tread depth 1.6mmm over ¾ of the tyre surface in contact with the road (cars), 1mm trucks • No splits or tears in the tyre walls • Every month check tyre pressures are as specified for the vehicle • All lights are in working order including brake lights • Screen washer levels are okay • Windscreen wipers work • Engine oil is above minimum mark • Seat belts are in working order • Head restraints are in place • Adjust seat position to ensure you are comfortable and can reach control pedals with ease • Adjust rear view mirror and wing mirrors During driving • Adhere to speed limits • Be aware of road conditions at all times Driving long distances (non HGV) • Take a 15 minute break from driving every 3 hours • If during any journey you feel fatigued stop the vehicle and take a break Delivery Lorries • Ensure loads are evenly distributed within the vehicle • Know your vehicle height, both laden and empty, before driving away (There are estimated to be around three to six major bridge strikes every day) • Ensure you do not exceed the weight limit of the vehicle • Adjust head lights to compensate for loads being carried HGV Driving times • Daily Driving: Max 9 hours. Can be extended to 10 hours twice a week • Weekly Driving: Max 56 hours. • 2 weeks: 90 hours 17

Capital Cooling

Work Arrangements Handbook

• • • •

Breaks: After 4 1/2 hours driving, you must take a break of at least 45 minutes. Breaks of 15 minutes, taken during the above driving period, can count towards that break. First break must be at least 15 minutes. Second break must be at least 30 minutes

Weather Conditions High Winds Windy conditions will become more of a risk in exposed areas or on bridges

• • •

Check for any road warning signs regarding height restrictions on bridges Keep speed down If vehicle is becoming unstable pull off the road and stop

Heavy Rain Heavy rain conditions can be a high risk when driving as it reduces visibility and makes road surfaces slippery

• • • •

If visibility is poor pull off the road and stop If visibility permits driving ensure headlights are switched on Drive slowly Maintain good distance from vehicle in front

Fog and Mist Foggy and misty conditions are high risk when driving

• • • •

If visibility is poor pull off the road and stop If visibility permits driving ensure fog lights are switched on as well as headlights Drive slowly Maintain good distance from vehicle in front

Sun Bright sunlight especially in winter where the sun lies low in the sky can prevent clear sight of the road.

• •

Ensure sun visor blocks sun light Where the visor cannot block the sunlight due to the height of the sun – pull off the road and stop

Wintry conditions Wintry conditions may introduce high risk factors such as frost, ice and snow.

• • • •

Ensure windscreen and windows are cleared of frost or snow before driving Ensure the internal vents or heaters have cleared any mist inside the vehicle before driving Be aware of ice on roads and reduce speed and maintain longer distances from vehicles in front Drive in high gears but at slow speeds when encountering slippery surfaces

Capital Cooling

Work Arrangements Handbook

Emergencies Break downs General • If you break down, avoid stopping in a dangerous place, if at all possible, such as on a roundabout, round a corner or over a brow. • If you can keep driving safely for a short distance, drop your speed to dead slow, use your hazard lights and try to pull off the road completely or pull over on a straight bit of road. • If you have to stop on a road, display your emergency triangle at least 45 metres behind your vehicle (but don’t do this on a motorway as it’s dangerous). • If you have to stop on a road, do not attempt to fix your vehicle yourself. • Call your breakdown service. • If a situation arises where you begin to feel at risk from another motorist or person, get back into your vehicle via the left-hand door and lock all of the doors. Breakdown Motorway • Leave the motorway at the next available exit if possible and stop at the service area. • If the problem requires you to stop immediately, pull onto the hard shoulder and stop with the wheels turned to the left away from passing traffic. • Park as close to the left as possible and try to stop near an emergency phone if you can. • Put on your hazard lights to ensure other drivers know you are there. • Exit your vehicle by the left-hand door, making sure all passengers in the vehicle do the same. • Do not put out the warning triangle • NEVER attempt repairs yourself on the hard shoulder. • NEVER attempt repairs yourself on the hard shoulder. • When help is on its way go back to your vehicle and wait near it, keeping as far away as possible from the motorway and hard shoulder. The AA advises you to wait up the bank or behind a barrier if you can. • If your car develops a problem and you think you can fix it, continue to a service station, or leave the motorway and find a safe place to stop away from moving traffic before attempting the repair. • If you breakdown and cannot get on the hard shoulder switch on your vehicle’s hazard lights and stay in vehicle until you can safely get across the carriageway to safety by the hard shoulder Accidents • Exchange names, addresses, phone numbers (mobiles only if there is no alternative) insurance company details and registration numbers. • Identify the driver of the other vehicle and who the owner of the vehicle is. Who insures the vehicle? • Note a description of each vehicle, including year, make, model, colour and damage sustained. This latter point can be very important. • Note the exact location of the collision and how it happened - take photos if at all possible (even use a camera phone if need be) and provide a small diagram for your insurers. • Do not discuss who was to blame for the accident in the aftermath and certainly make no admissions. This could cause problems when your insurers become involved. • Note the names addresses and telephone numbers of any witnesses.

Capital Cooling

Work Arrangements Handbook

• •

Inform the police - The police don’t attend RTA’s where there are no obvious sign of injury but it is still worth reporting every incident. You may have problems with the other driver later on should always involve the police if insurance details are not forthcoming. Report the accident to your motor insurers as soon as you can. Do not prejudice your right to indemnity by failing to comply with policy conditions that will always demand that every accident is reported.

DO NOT • • • • • • • •

Drive vehicles which have defects Drive a vehicle without a valid driving licence Exceed driving times Exceed speed limits Drive where health or eyesight issues impair safe driving Drive if feeling sleepy Drive if taking medication which could impair safe driving Drive where weather conditions impose high risks

Capital Cooling

Work Arrangements Handbook

1.12

Lone Working

RA Ref: RA 1-12 Risks: Injury or ill health compounded due to inability to communicate with third parties PPE: As determined by the work being undertaken

Capital Cooling

Work Arrangements Handbook

Categories of working alone Activity

High Risk Activities

Working on customers premises but isolated from others

Hot works Working at heights Lock ins (Walk in refrigeration) Electrical work

In basements or cellars On roof In coldrooms In switch gear rooms Working out of hours when customers or others are not present

Hot works Working at heights Lock ins (Walk in refrigeration) Electrical work

Conditions which can exacerbate the work environment and which may lead to an accident when working alone Weather conditions (high winds, heavy rain, snow, ice) Darkness including power failures Tiredness due to long working hours Unfamiliarity of surroundings Conditions associated with an accident or incident which results in person not being able to make contact with persons present at the working site Unconscious Lock in Poor telephone signal Damaged phone

2.0 Office Practices

Capital Cooling

Work Arrangements Handbook

2.1

Filing and Equipment

RA Ref: 2/01 Risks: Injury from falling items and tripping up PPE: None Drawer Filing Cabinets • Fill bottom drawers of filing cabinets first • Always close filing cabinet drawer after use • Ensure that the locking mechanisms are working which prevents more than one drawer from being opened Open Filing Cupboards • Place items on shelves in such a way as to prevent them falling • Place heavier items on the bottom or lower shelves • Use correct types of steps or standing boxes when reaching for items at height Printers and Photocopiers • Ensure the equipment instructions are followed when changing the toner • Dispose of toner as per the equipment instructions Equipment Cables • Ensure the equipment cables for computers, printers, photocopiers are placed under tables or along walls and do not cross access points or walkways

DO NOT • • • •

Over fill cabinets on top shelves Stand on lower shelves of cupboards when attempting to reach upwards for items Lay cables across walkways Over stack shelves

Capital Cooling

Work Arrangements Handbook

2.2

Display Screen

RA Ref: 2/02 Risks: Injury through misuse of office equipment, poor seating and posture PPE: None Getting Comfortable • Adjust your chair and VDU to find the most comfortable position for your work. (As a broad guide your forearms should be approximately horizontal and your eyes the same height as the top of the VDU) • Try different arrangements of keyboard, screen, mouse and documents to find the best arrangement for you. (If required, request a document holder). • Arrange your VDU to avoid glare, or bright reflections on the screen. • Make sure that there is sufficient space under your desk to move your legs freely. If required, request a foot rest. Using the Keyboard • Adjust your keyboard to find a good keying position. • Try to keep your wrists straight when keying. • Keep a soft touch on the keys and do not overstretch your fingers. Using a Mouse • Position the mouse within easy reach, so it can be used with the wrist straight. • Sit upright and close to the desk. • Support your forearm on the desk and do not grip the mouse too tightly. • Rest your fingers lightly on the button and do not press them hard. Reading the Screen • Adjust the brightness and contrast controls on the screen to suit lighting conditions in the room. • Make sure the screen surface is clean. • Select colours on the screen that are easy on the eye. • Individual characters on the screen should be sharply focused and at a font size you can easily read. If they flicker or move, the VDU may need servicing or adjustment. Take a Break • Every 30 minutes take a short break and walk for a while • Stretch legs and arms Symptoms of Work Related Upper Limb Disorders (WRULD) Report any symptoms occurring in your arms, wrists, fingers, legs, neck or back which may be WRULD such as pain, stiffness, tingling, numbness, heaviness, weakness, tightness and cramp.

DO NOT • •

Sit for long periods of time Work in poor lighting

Capital Cooling

Work Arrangements Handbook

2.3

Access and Walkways

RA Ref: 2/03 Risks: Death or Injury from vehicles and tripping up PPE: None Pedestrian Access Points and Walkways • Managers, supervisors, engineers and staff to ensure areas are kept clear of any obstructions especially fire exits • Managers to check pedestrian access points to ensure they are clear Vehicle Access Points • Drivers to check the access point is clear of people and items prior to entering the build • Drivers to sound horn when entering or leaving the building • When reversing a person must guide the vehicle into and out of the building ensuring there are no people within the areas • Vehicles must not exceed 5 mph

DO NOT • • • • •

Run Obstruct doors or walkways with equipment or materials Lay electric cables across walkways or doors Exceed the speed limit Proceed if visibility is obscured

Capital Cooling

Work Arrangements Handbook

2.4

Office Equipment

RA Ref: 2/04 Risks: Minor Injury through misuse of office equipment PPE: None Photocopiers • Read and understand operating instructions before use • Always close lid before copying • Dispose of toner cartridges as per manufacturers instructions • Place any waste paper in allocated containers or bins Laminators • Read and understand operating instructions before use • Keep hands clear of hot surfaces • Place any waste paper in allocated containers or bins Guillotines • Read and understand operating instructions before use • Keep hands and fingers away from cutting edges • Place any waste paper in allocated containers or bins Printers • Read and understand operating instructions before use • Always close covers before printing • Dispose of toner or ink cartridges as per manufacturers instructions • Place any waste paper in allocated containers or bins

DO NOT • •

Operate copiers or printers with lids or covers open Open toner or ink cartridges

Capital Cooling

Work Arrangements Handbook

2.5

Office Waste

RA Ref: 2/05 Risks: Impact on the environment PPE: None Types of waste Paper and Cardboard • A4 sheets • Small pieces of cardboard • Plastics • Juice bottles • Cups Aluminium cans • Juice cans General waste • Glass bottles • Confectionery wrappers • Food Toner Cartridges • Photocopier • Printers Ensure waste is placed in the assigned bins Note: Large sections of cardboard to be taken to the waste container located in the Loading Bay

DO NOT •

Mix waste types

Capital Cooling

Work Arrangements Handbook

2.6

Energy

RA Ref: 2/06 Risks: Impact on the environment PPE: None In line with our Environmental Policy we require to keep energy usage to a minimum. To achieve this we must implement good practices. These include: Equipment When not in use turn off the flowing equipment:

• • • •

Printers Display screens Computers Battery chargers

Lighting When rooms are empty turn off lights Heating and Air Conditioning Keep temperatures at an ambient of around 20 degrees centigrade

3.0 Mechanical Handling and Storage

Capital Cooling

Work Arrangements Handbook

3.1

Slings and Harnesses

RA Ref: 3/01 Risks: Death or Injury through falling objects Death or Injury from being hit by swinging slings, harnesses and chains PPE: Hard hats, safety footwear, gloves Before Lifting • Check that the slings, harnesses or chains have been subject to routine examination and when it was last checked • Check that they are suitable for the job and capable of carrying the weight • Check for any damage or defects • Check shackles, hooks and eyebolts for any damage, cracks or defects General Lifting and Carrying Techniques • Secure load using chains or straps using appropriate method (i.e. hooks, ties, ) • Ensure load is balanced before lifting • Check area is clear of people and objects before lifting • Using controls lift items and move to required position • Constantly check for any people or obstructions when moving items. STOP IF NECESSARY • Move items at a slow smooth speed • Position items at the required position • Lower items into place ensuring that they are stable and balanced before removing straps or chains

DO NOT • • •

Jerk load when lifting or moving Allow the load to swing Do not allow any free hanging control units, chains or straps to swing out of control

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Work Arrangements Handbook

3.2

Handling of Refrigeration Units/Gas Bottles

RA Ref: 3/02 Risks: Injury to self or third parties from falling units PPE: Safety footwear, gloves Refrigeration Units Units with Wheels • Ensure the way is clear of obstructions and people • Push the unit using manual Handling Methods in Section 1 General • If the unit is too heavy use 2 or more people Using Trolleys • Use a minimum of 2 people • Tilt on end of the unit and place a wooden chock under the base • Lower the end onto the chock • Repeat action at the other end • Roll the trolley under the unit and elevate to take the weight of the unit • Manoeuvre the unit into position using one person the steady the unit • Place the wooden chocks under the unit and lower the trolley onto the chocks • Tilt one end of the unit and remove the chock • Lower the unit to the floor • Repeat action at the other end of the unit Loading and Unloading Units from Vehicles • Use the vehicles hydraulic lift to raise and lower the unit from or into the vehicle Gas Bottles Manual Handling • Use standard manual handling techniques • Where fitted lift gas bottles using hand holes • If the unit is too heavy use 2 or more people Using Trolleys • Lift gas bottle onto trolley • Strap in place to prevent unit from falling off trolley

DO NOT • • • •

Attempt to move a unit manually when the weight of the item prevents easy movement Drop or throw gas bottles Place gas bottles near heat sources Move vehicles without securing units or gas bottles

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Work Arrangements Handbook

3.3

Carriage of Refrigeration Units in Vehicles

RA Ref: 3/03 Risks: Death or Injury from vehicles and tripping up PPE: None Handling • Handling of Refrigeration Units must be undertaken as per the Capital Cooling Work Arrangements Handbook Section 3 Loading and Unloading Units from Vehicles • Lift unit using Manual Handling techniques • Where available use the vehicles hydraulic lift to raise and lower units from or into the vehicle Securing Units in Vehicles • Secure units in place using the racking system and straps or chains Arrival on Site • Contact site manager and make them aware of presence on site. • Complete any permits required for delivering units • Check to establish access for off loading units making sure the area is clear • Ensure no unauthorised persons are in the immediate area when off loading Off Loading • Lift unit using Manual Handling techniques • Where available use the vehicles hydraulic lift to raise and lower units from or into the vehicle

DO NOT • •

Attempt to move a unit manually when the weight of the item prevents easy movement Use manual handling techniques when mechanical handling is available

Capital Cooling

Work Arrangements Handbook

3.4

Carriage of Gas Bottles in Vehicles

RA Ref: 3/04 Risks: Injury or death through fire or explosion Injury from falling units and gas bottles PPE: Safety footwear, gloves Vehicles • All vehicles must carry a 5Ltr Dry Powder extinguisher • All vehicles must be vented • All vehicles must display stickers to indicate what gases are being carried (As per label on cylinder)

Loading and Unloading Units from Vehicles • Lift unit using Manual Handling techniques • Where available use the vehicles hydraulic lift to raise and lower units from or into the vehicle Securing Units in Vehicles • Secure gas bottles in place using the racking system and straps or chains. EMERGENCIES • Gas leaks – turn of engine and contact Service Department. Prevent third parties from approaching the vehicle apart from those authorised • Accidents and fire - Prevent third parties from approaching the vehicle apart from those authorised. Advise the fire brigade of the types of gases in the vehicle

DO NOT • • •

Attempt to move a unit manually when the weight of the item prevents easy movement Allow units to be unsecured during transit Drop or throw gas bottles

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Work Arrangements Handbook

3.5

Vehicle Tailgate Lift Operations

RA Ref: Risks: PPE:

3/05 Injury to self through falling off tailgate lift Injury to self and others through objects falling off tailgate lift Safety footwear, gloves

Before Operating Tailgate Lift • Park vehicle on level ground and apply hand brake • Check the rear access is clear of objects, vehicles and people • Check tailgate lift can handle the weight of the unit Operating Tailgate Lift • Lower or raise tailgate lift • Ensure hazard warning lights are operating • Position unit onto the centre of tailgate using manual handling techniques • Raise the end stops on the tailgate to prevent unit rolling off the end of the tailgate lift • Raise or lower the tailgate slowly and at even speed • Stand clear of the edge when operating the tailgate lift • Move unit using manual handling techniques • Raise tailgate lift after operation and lock into position General • Look for potential hazards during the operation and where required stop the tailgate lift • Report any defects to managers

DO NOT • • •

Use tailgate lift on slopes or uneven ground Lift units without raising the end stops Do not lift units which exceed the SWL of the tailgate lift

4.0 Chemicals, Asbestos and Infectious Contaminants

Capital Cooling

Work Arrangements Handbook

4.1

Chemicals

RA Ref: RA 4-1 As per COSHH Sheet Risks: Injury or death from contamination or inhalation of chemicals PPE: As specified by the manufacturer COSHH stands for Control of Substances Hazardous to Health and it is mandatory that when using items such as chemicals that you understand the risks associated with the substance. All manufacturers of such substances must provide information regarding the material and these are called Material Safety Data sheets. These sheets provide such information as:

• • • • • • •

Composition of the substance Handling and storage requirements How to use the substance Effects of the substance on health What protective clothing must be worn when using the substance What to do if there is an accident (e.g. spillage onto skin or eyes, inhalation and digestion) How to dispose of the waste substance

As part of Health and Safety measures you must know where the copies of COSHH Assessment sheets are and understand what they require you to do Using Chemicals or Chemical Products When using chemicals or chemical products: • Read the COSHH Assessment sheet • Use the protective equipment specified in the sheet • If supplied in bulk, draw off only the amount required • Label the receptacle • Handle carefully and avoid skin, eye and mouth contact • Clean up any splashes and spillages immediately • Wash hands thoroughly after removing protective equipment and clothing • Dispose of any surplus as directed in the COSHH Assessment sheet WARNING If there is any mishap or you begin to feel unwell: • Stop • Leave the Area • Tell Someone • Get First Aid

DO NOT • • • •

Use chemicals without reading the COSHH sheet first Use chemicals without the correct PPE Mix or heat substances unless chemical manufacturer’s instructions allow this as part of the process Smoke, eat or drink where chemicals are in use

Capital Cooling

Work Arrangements Handbook

4.2

Refrigerant Gases

RA Ref: 4-2 and Relevant Safety / COSHH Sheet Risks: Injury or illness from contact with chemicals PPE: As specified by the manufacturer Types of gases • Acetylene • Nitrogen (oxygen free) • Oxygen • Propane • R134a • R404a • R410a • R413a • 134a • 22 • MAPP gases Types of chemicals • Grease Gobbler • Coil Cleaner • Ice machine cleaner • Acid away • Leak detector Ensure you have read the COSHH sheet and understand how to work with the gases and chemicals listed above Ensure the area is clear of all third parties.

DO NOT • • • • •

Use chemicals and gases until you have read the COSHH sheet Use new gases without authorisation Do not smoke Do not use any naked flame within the area Move vehicles without securing units or gas bottles

Capital Cooling

Work Arrangements Handbook

4.3

Asbestos Awareness

What is Asbestos? Asbestos is a naturally occurring mineral Its natural properties include the ability to withstand high heat and electrical currents. This made it very good for protecting buildings and equipment from heat and fire What does asbestos containing material look like? You can’t tell if something contains asbestos just by looking at it (or even sniffing or tasting it). The only way to be absolutely sure is to take a small sample and get it tested at a laboratory. The effects of Asbestos Asbestos breaks into tiny, long sharp fibres which can become lodged in the lungs. The fibres scar the lung tissue which can lead to asbestosis, fibrosis and lung cancer. It can also cause mesothelioma a cancer of the chest wall. Who’s likely to be harmed? Repair and maintenance workers are most at risk. These people are most likely to disturb or damage asbestos containing materials and they often don’t realise that they are working on asbestos Where asbestos can be found • Boilers, plant and pipe work hidden under floor ducting • Fire protection to steelwork, doors and hidden behind false ceilings • Thermal and acoustic insulation of walls and ceilings • Claddings on walls and ceilings • Internal walls, partitions and suspended ceiling tiles • Corrugated roofing • Rainwater gutters and pipe work Be Aware • When working in buildings constructed in the 1950s and 1960s • Removal of any wall cladding • Removal of ceiling tiles or cladding When asbestos is suspected of being present • Stop work and evacuate the area • Report the finding to your senior supervisor and where possible the site agent • Remove any clothing which may have come into contact with the material and seek medical advice Before Starting Work • Check with the customer or building management organisation to establish if there is an Asbestos Register for the building. • If there is a Register check if asbestos is in your area of work. • If there is no Asbestos Register but you suspect asbestos is present in the work area report the finding to your senior supervisor /manager and the customer - DO NOT PROCEED WITH WORK 39

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Work Arrangements Handbook

What to do if you suspect you have come into contact with Asbestos • STOP WORK AND EVACUATE THE AREA • REMOVE ANY OUTER CLOTHING AND PLACE IN WATER PROOF BAG. SEAL BAG • SEEK MEDICAL ADVICE • REPORT THE FINDING TO YOUR SENIOR SUPERVISOR /MANAGER AND THE CUSTOMER

DO NOT • •

Disturb the area Make dust

Capital Cooling

Work Arrangements Handbook

4.4

Infectious Contaminants

RA Ref: Risks: PPE:

4/04 Illness from infections received from contaminated equipment and areas Slips and falls due to wet bird droppings Face Masks, Gloves, Eye Protectors, Overalls

Bird Droppings Urban pest birds pose a threat to human health due to the number of diseases and bacteria that are present in their droppings and nests. Ornithosis is a ‘flu-like disease most commonly found in pigeon droppings. Allergic Alveolitis More commonly known as ‘Pigeon Fancier’s Lung’ this is a serious allergic reaction. Histoplasmosis The spores of this fungus thrives in bird droppings and can affect humans who breathe them in. Salmonella is present in most pest birds such as pigeons and also starlings. Escherichia Coli Gulls in particular have been linked with the spread of E. Coli because they scavenge for food on rubbish tips, sewerage treatment works and sewerage outfall pipes. Another considerable health risk associated with urban pest birds are the blood feeding insects and parasites that live in their nests and droppings. These include biting bugs, mites, fleas, ticks and lice. Wet bird droppings are very slippery and can be dangerous where the public has access. The problem is even more significant if the droppings are on emergency stairways or fire escapes. Rats Weil’s Disease. Rats that spread the disease commonly live near water and places where there is easy access to food such as farms and stables. The Leptospira bacteria does not live long in dry conditions but can survive in fresh water up to a month (in salt water the bacteria only survives for a few hours). If you work with water that has a high risk of rat infestation take great care not to ingest the water or let any wounds come into contact with it. Evidence of Slight Contamination • Ensure area is clear of people • Use nitrogen or water hose to clean area and equipment • Wear gloves when working on equipment • Ensure any cuts or abrasions of the skin are covered with water proof plasters • Wash hands thoroughly after completing the work Evidence of Heavy Contamination • DO NOT ATTEMPT TO CLEAN AREA • REPORT THE CONTAMINATION TO THE CUSTOMER AND THE SERVICE 41

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Work Arrangements Handbook

COSHH Assessment Summary Sheet RTU Evaporator Cleaner / Condenser Cleaner / Cleaner and Disinfectant A-1 Nitrogen Gas / BOC Nitrogen Gas BOC R134a / R404a / R410a / R413a / Refrigerant Gases Solkane 404a / 410a / 134a / 22 / Refrigerant Gases Care 10 Refrigerant Gas Oxygen Acetylene Petroleum Gas / Propane HB 30 Ice Machine Cleaner / Disinfectant / One Shot Gotec Leak Detector Spray Ice Machine Cleaner M11 MAPP Gas

Capital Cooling

Work Arrangements Handbook

RTU Evaporator Cleaner / Condenser Cleaner / Cleaner and Disinfectant Manufacturer Advanced Engineering Ltd Use of Substance To clean evaporators in refrigeration equipment Hazards No major hazard apart from possible mild contact irritation Harm Mild irritation to skin, Some irritation to eyes

Control measures Use in well ventilated area, Wear gloves, Wear safety glasses, Wear protective clothing First Aid Skin Contact: Wash immediately with plenty of soap and water. Eye Contact: Bathe eye with running water for 15 minutes. Ingestion: Do not induce vomiting. Take 1 cup of water to drink every 10 minutes. Inhalation: Leave area and rest in a well ventilated area Seek medical help if condition worsens or does not improve

A-1 Nitrogen Gas / BOC Nitrogen Gas Manufacturer A-1 Gas (UK) Ltd BOC Use of Substance Used for pressure testing and leak detection Hazards High concentration of gas in area may cause breathing difficulties Low concentrations of gas in area may cause dizziness

Harm Asphyxiation Fainting

Control measures Precautions to prevent gas leaks Ensure no naked flames in the immediate area Ensure all third parties are prevented from being in the area Have a fire extinguisher close by Use in well ventilated area Wear gloves Wear protective clothing First Aid If a person feels dizzy, light headed or is having difficulty breathing evacuate area immediately and move into fresh air. Rest and if necessary seek medical attention Other Measures Ensure all containers are kept, out of direct sunlight and away from any heat source vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Fire: If the fire is not near the cylinders and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove cylinders ensure all personnel are evacuated from the area.

Capital Cooling

Work Arrangements Handbook

BOC R134a / R 404a / R410a / R413a / Refrigerant Gases Manufacturer BOC Use of Substance Refrigerant gas used for charging refrigeration equipment Hazards High concentration of gas in area may cause breathing difficulties Low concentrations of gas in area may have a narcotic effect and dizziness Frostbite Gas contact with eyes Harm Asphyxiation Unable to think properly Fainting Damage to skin Damage to eyes

Control measures Ensure all third parties are prevented from being in the area Have a fire extinguisher close by Use in well ventilated area Wear gloves Wear safety glasses Wear protective clothing First Aid If a person feels dizzy, light headed or is having difficulty breathing evacuate area immediately and move into fresh air. Rest and if necessary seek medical attention Frostbite: Spray water onto affected area for at least 15 minutes then seek medical attention Eye contact: Flush out eyes with clean water for at least 15 minutes then seek medical attention Other Measures Storage: Ensure all gas cylinders are stored out side in a secure cage Transporting: When transporting gas cylinders ensure that they are made secure prior to driving and that the vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Fire: If the fire is not near the gas cylinders and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove gas cylinders ensure all personnel are evacuated from the area. Discharge of gas: Evacuate area. Wear self-contained breathing apparatus when entering area unless atmosphere is proved to be safe. Ensure adequate air ventilation.

Capital Cooling

Work Arrangements Handbook

Solkane 404a / 410a / 134a / 22 / Refrigerant Gases Manufacturer Solvay Fluor GmbH Use of Substance Refrigerant gas used for charging refrigeration equipment Hazards High concentration of gas in area may cause breathing difficulties Low concentrations of gas in area may have a narcotic effect and dizziness Frostbite Gas contact with eyes Harm Asphyxiation Unable to think properly Fainting Damage to skin Damage to eyes

Capital Cooling

Work Arrangements Handbook

Care 10 Refrigerant Gas Manufacturer Solvay Fluor GmbH Use of Substance Refrigerant gas used for charging refrigeration equipment Hazards High concentration of gas in area may cause breathing difficulties

Low concentrations of gas in area may have a narcotic effect and dizziness

First Aid If a person feels dizzy, light headed or is having difficulty breathing evacuate area immediately and move into fresh air. Rest and if necessary seek medical attention

Frostbite Gas contact with eyes

Frostbite: Spray water onto affected area for at least 15 minutes then seek medical attention

Harm Asphyxiation Unable to think properly Fainting Damage to skin Damage to eyes

Eye contact: Flush out eyes with clean water for at least 15 minutes then seek medical attention Other Measures Storage: Ensure all gas cylinders are stored out side in a secure cage Transporting: When transporting gas cylinders ensure that they are made secure prior to driving and that the vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Fire If the fire is not near the gas cylinders and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove gas cylinders ensure all personnel are evacuated from the area. Discharge of gas Evacuate area. Ensure adequate air ventilation. Eliminate ignition sources. Post warning notices (including no smoking). Try to stop release. Prevent oxygen from entering sewers, basements and work pits, or any place where its accumulation can be dangerous.

Capital Cooling

Work Arrangements Handbook

Oxygen Manufacturer BOC Use of Substance Refrigerant gas used for charging refrigeration equipment Hazards Highly flammable Compressed gas Oxidant Strongly supports combustion May react violently with combustible materials Harm Burns and even death from fire or explosion

Capital Cooling

Work Arrangements Handbook

Acetylene Manufacturer BOC Use of Substance Burning gas used in hot works Hazards Highly flammable Harm Inhalation In high concentrations may cause asphyxiation. Symptoms may include loss of mobility / consciousness. Victim may not be aware of asphyxiation. In low concentrations may cause narcotic effects. Symptoms may include dizziness, headache, nausea and loss of coordination. Ingestion Ingestion is not considered a potential route of exposure. Burns and even death from fire or explosion

Control measures Prevent third parties from entering the area Use in well ventilated area Wear gloves Wear safety glasses Wear protective clothing Have a fire extinguisher present Ensure equipment is earthed prior to using gas Purge pipework of any air prior to charging system Do not allow backfeed into the cylinder Ensure cylinders are stored upright. If stored horizontal stand upright for the time it was horizontal or one hour which ever is the lowest Ensure all containers are kept, out of direct sunlight and away from any heat source First Aid Inhalation Remove victim to uncontaminated area wearing self contained breathing apparatus. Keep victim warm and rested. Call a doctor. Apply artificial respiration if breathing stopped... Other Measures Storage: Ensure all gas cylinders are stored out side in a secure cage Transporting: When transporting gas cylinders ensure that they are made secure prior to driving and that the vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Discharge of gas Evacuate area. Ensure adequate air ventilation. Eliminate ignition sources. Post warning notices (including no smoking). Try to stop release. Prevent oxygen from entering sewers, basements and work pits, or any place where its accumulation can be dangerous. Fire If the fire is not near the cylinder and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove gas cylinders ensure all personnel are evacuated from the area.

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Work Arrangements Handbook

Petroleum Gas / Propane Manufacturer BOC Use of Substance Refrigerant gas Hazards Frostbite Highly flammable Harm Skin/eye contact Contact may cause frostbite Inhalation In high concentrations may cause asphyxiation. In low concentrations may cause narcotic effects. Ingestion Ingestion is not considered a potential route of exposure. Burns and even death from fire or explosion

Control measures Prevent third parties from entering the area Use in well ventilated area Wear gloves Wear safety glasses Wear protective clothing Have a fire extinguisher present Ensure equipment is earthed prior to using gas Purge pipework of any air prior to charging system Ensure all containers are kept, out of direct sunlight and away from any heat source First Aid Skin/eye contact: In case of frostbite spray with water for at least 15 minutes. Apply a sterile dressing. Immediately flush eyes thoroughly with water for at least 15 minutes. Inhalation: In high concentrations may cause asphyxiation. Symptoms may include loss of mobility/consciousness. Victim may not be aware of asphyxiation. In low concentrations may cause narcotic effects. Symptoms may include dizziness, headache, nausea and loss of coordination. Remove victim to uncontaminated area wearing self contained breathing apparatus. Keep victim warm and rested. Call a doctor. Apply artificial respiration if breathing stopped. Ingestion: Ingestion is not considered a potential route of exposure Other Measures Storage: Ensure all gas cylinders are stored out side in a secure cage Transporting: When transporting gas cylinders ensure that they are made secure prior to driving and that the vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Discharge of gas Evacuate area. Ensure adequate air ventilation. Eliminate ignition sources. Post warning notices (including no smoking). Try to stop release. Prevent oxygen from entering sewers, basements and work pits, or any place where its accumulation can be dangerous. Fire If the fire is not near the cylinder and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove gas cylinders ensure all personnel are evacuated from the area. 49

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HB 30 Ice Machine Cleaner / Disinfectant / One Shot Manufacturer Advanced Engineering Ltd Use of Substance Ice machine cleaner and disinfectant Hazards Causes burns Harm Burns to skin Pain and redness to eyes Soreness in throat and on lips Tightening of chest and shortness of breath Coughing of wheezing

Control measures Use in well ventilated area Wear gloves Wear safety glasses Wear protective clothing First Aid Skin Contact: Wash immediately with plenty of soap and water for 10 minutes Eye Contact: Bathe eye with running water for 15 minutes. Ingestion: Do not induce vomiting. Take 1 cup of water to drink every 10 minutes. Inhalation: Leave area and rest in a well ventilated area Seek medical attention if symptoms remain Other Measures Storage: Ensure all cans are kept away from any heat sources

Gotec Leak Detector Spray Manufacturer Gotec Use of Substance Leak detection Hazards Mild irritant

Control measures Wear gloves Wear safety glasses Wear protective clothing First Aid Skin Contact: Wash immediately with plenty of soap and water for 10 minutes Eye Contact: Bathe eye with running water for 15 minutes. Ingestion: Do not induce vomiting. Take 1 cup of water to drink every 10 minutes. Inhalation: Leave area and rest in a well ventilated area Seek medical attention if symptoms remain

Harm May cause mild irritation to skin, eyes,

Other Measures Storage: Ensure all cans are kept away from any heat sources

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Work Arrangements Handbook

Ice Machine Cleaner M11 Manufacturer Hidrite Chemical Co Use of Substance Ice machine cleaner Hazards Mild irritant Harm May cause burns to skin and eyes, If inhaled it can cause damage to the upper respiratory tract. May also cause coughing and sneezing, laboured breathing, shortness of breath and fluid in the lungs. Prolonged exposure may cause chemical pneumonitilis If ingested it may cause damage to mouth, throat and internal organs. In severe cases it can cause nausea, vomiting, abdominal pains, chest pains, shortness of breath, seizures, unconsciousness and even death

Control measures Prevent third parties from entering the area Precautions to prevent leaks Ensure all third parties are prevented from being in the area Use in well ventilated area Wear face mask Wear gloves Wear safety glasses Wear protective clothing After using substance remove PPE and wash hands in soap and water Do not eat, drink or smoke in the work area Ensure all containers are kept, out of direct sunlight and away from any heat source First Aid Skin Contact: Wash immediately with plenty of soap and water for 15 minutes Eye Contact: Bathe eye with running water for 10 minutes. Ingestion: Do not induce vomiting. Take 1 cup of water to drink. Inhalation: Leave area and rest in a well ventilated area. If breathing difficulties remain or worsen seek oxygen source or mouth to mouth resuscitation In all cases seek immediate medical attention Other Measures Storage: Ensure all cans are kept away from any heat sources Secure containers to ensure they will not be damaged in transit

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Work Arrangements Handbook

MAPP Gas Manufacturer Use of Substance Used for pressure testing and leak detection Hazards High concentration of gas in area may cause breathing difficulties Low concentrations of gas in area may cause dizziness Harm Asphyxiation Fainting Fire

Control measures Precautions to prevent gas leaks Ensure no naked flames in the immediate area Ensure all third parties are prevented from being in the area Have a fire extinguisher close by Use in well ventilated area Wear gloves Wear protective clothing First Aid If a person feels dizzy, light headed or is having difficulty breathing evacuate area immediately and move into fresh air. Rest and if necessary seek medical attention Other Measures Ensure all containers are kept, out of direct sunlight and away from any heat source vehicle is fitted with a bulkhead which separates the driver from the cylinders Emergency plans Fire If the fire is not near the cylinders and it is safe to do so use dry powder or CO2 fire extinguisher to put the fire out. Only if safe to do so remove gas cylinders from area of fire, If unsafe to remove cylinders ensure all personnel are evacuated from the area. Frostbite Warm up affected tissues and seek medical help Inhalation Remove victim to uncontaminated area wearing self contained breathing apparatus. Keep victim warm and rested. Call a doctor. Apply artificial respiration if breathing has stopped. Discharge of gas Evacuate area. Ensure adequate air ventilation. Eliminate ignition sources. Post warning notices (including no smoking).

5.0 General Tools and Equipment

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Work Arrangements Handbook

5.1

Hand Tools

RA Ref: 5/01 Risks: Injury from incorrect use or damaged equipment PPE: Suitable for the application e.g. Eye Protection Hacksaws, Hammers, Stanley knives, pipe cutters Before using a hand tool check that • Cutting tools are sharp • Hammer and similar heads are secure and wedges are in place. • Shafts are not split or cracked Using the Hand Tool • Secure the work piece whenever possible • Use the correct tool for the job • Ensure that tools are clean and dry • Direct any cutting activity away from your body • Apply force only from a stable position • Always wear the appropriate PPE Using the Tool • Ensure that other people cannot cause damage to the lead • Use a portable electric tool as it is intended for • Never attempt a repair if you are not qualified to do so After Use • Clean Tools • Sharpen any tools that have been blunted • Return to their allocated storage area

DO NOT • • • •

Use tools which are damaged Leave tools lying about Attempt a repair if you are not qualified to do so Use tools in wet conditions

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Work Arrangements Handbook

5.2

Portable Electric Tools

RA Ref: Risks: PPE:

5/02 Injury from incorrect use or damaged tools such as drills, screwdrivers and pumps Electrocution and burns from electrical tools such as drills, screwdrivers and pumps As per manufacturer’s recommendations

When working with electric tools ensure that: • The equipment is in good working order and has been maintained (check sticker on the equipment to determine if maintenance is due) • All work on electric equipment is to be undertaken by qualified, competent electricians • All systems and equipment are protected against adverse conditions and mechanical damage • Only 110v rated equipment to be used for on site repairs and maintenance • 110 v transformers are placed as near as possible to the mains outlets • The number of live outlets is reduced to an absolute minimum • Earth Leakage circuit breakers are installed • Exposed conductors are isolated at all times • No work is undertaken on live electric equipment • Cables are not allowed to trail through water.

DO NOT • • • • •

Use tools which are damaged Leave tools lying about Use a portable electric tool without a plug Attempt a repair if you are not qualified to do so Use tools in wet conditions

6.0 Mechanical Refrigeration Operations

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Work Arrangements Handbook

6.0

Mechanical Refrigeration Operations

Hot pipes Access to tools and parts Food safety General • Within refrigeration equipment especially within compressor units, pipe work may be very hot. Take care to avoid pipe work or wear insulated gloves and protective overalls. • In the event that a tool, part or other item drops or falls into the working parts of the equipment such as compressors SWITCH OFF the equipment before attempting to retrieve the item. • Refrigeration equipment is primarily used for the storage of food or drink. Before commencing work the customer should remove all food and drink items. Where this is not possible care must be taken not to contaminate food or drink items already stored in the equipment. Contamination may occur by chemical or physical hazards (e.g. WD 40, lubricants, oils, drilling shavings, dust etc). Potential microbiological contamination must be avoided through good hygiene (i.e. washing of hands). Also care should be taken to ensure that no direct contact is made with food or drink No food or drink must be consumed when working in the area. In the event of food or drink being contaminated advise the customer and service department Environmental In the event of an oil leak use a spill kit to soak up oil. • Dispose of used kit as special waste. • Where a gas leak has occurred note the cause of the failure in the job record.

DO NOT • • • • •

Use ladders which are damaged Use ladders in high winds Do not carry heavy loads Do not lean sideways - move the ladder instead Do not use ladders near live exposed electrical equipment

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Work Arrangements Handbook

6.1

Replacement of Line Components

RA Ref: 6/01 Risks: Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion PPE: Gloves, Eye Protectors Before commencing evacuation • Use lifting equipment for products which are too heavy to manually lift • Switch off electricity supply to the equipment at the main isolator • Fit suction and discharge gauges securely to the equipment • Re-calibrate the low pressure switch to 0 psig • Close off the shut off valve at the outlet of the liquid receiver / condenser Pumping the refrigerant • Switch on compressor • Observe the suction gauge and when the reading indicates 0 psig switch of the compressor • Check suction gauge for excessive pressure and if there is still a reading repeat the process until 0 psig is achieved • Front seat the compressor suction valve • Front seat liquid line service valve • Isolate / switch off compressor

DO NOT • • • •

Work on equipment which is not electrically isolated Smoke Use any naked flame within the area Allow any unauthorised or unqualified person within the area during the processes

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6.2

Pump Down of Refrigerant

RA Ref: Risks: PPE:

6/02 Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion Gloves, Eye Protectors

Before commencing evacuation • Use lifting equipment for products which are too heavy to manually lift • Switch off electricity supply to the equipment at the main isolator • Fit suction and discharge gauges securely to the equipment • Re-calibrate the low pressure switch to 0 psig • Close off the shut off valve at the outlet of the liquid receiver / condenser Pumping the refrigerant • Switch on compressor • Observe the suction gauge and when the reading indicates 0 psig switch of the compressor • Check suction gauge for excessive pressure and if there is still a reading repeat the process until 0 psig is achieved • Front seat the compressor suction valve • Front seat liquid line service valve • Isolate / switch off compressor

DO NOT • • • •

Work on equipment which is not electrically isolated Smoke Use any naked flame within the area Allow any unauthorised or unqualified person within the area during the processes

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6.3

Removal and Handling of Refrigerant

RA Ref: 6/03 Risks: Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion PPE: Gloves, Eye Protectors, Overalls Before Removing Refrigerant • Ensure you know the type and configuration of the plant and associated operational details • Remove sample of the oil and refrigerant if not already known and identify types • Ensure the correct number of cylinders for the capacity of the system • Ensure the correct type of cylinders and correct labelling • Ensure extraction equipment is fully functional • Ensure there is a set of calibrated scales available • Ensure all hoses are complete and free from damage • Ensure you have the correct PPE • For heavy cylinder ensure you have suitable mechanical handling equipment • Ensure recovery cylinders are complete with valves (pressure relief, shut off) • Ensure recovery cylinders are empty and cool • Place the recovery cylinder on the scales • Take into account that refrigerant / oil mixtures have a higher density than pure refrigerant which will reduce cylinder capacity Removing Refrigerant • Pump down the system if possible • If vacuum is not possible make a manifold so that refrigerant can be removed from various parts of the system • Start recovery machine and operate in accordance with manufacturers instructions • Label equipment to indicate the system has been emptied of refrigerant • Place label on prominent part of the system with the following information: PLANT DECOMMISSIONED DATE NAME OF ENGINEER SIGNATURE OF ENGINEER TELEPHONE NUMBER OF CAPITAL COOLING

DO NOT •

Overfill cylinders (no more than 80% volume liquid charge

Capital Cooling

Work Arrangements Handbook

6.4

Oil Charging into System / Compressor

RA Ref: 6/04 Risks: Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion PPE: Gloves, Eye Protectors, Overalls Before commencing oil charging • Switch off electricity supply to the equipment at the main isolator Method 1 – Charge oil into compressor through oil filter • Pump down system as per 2 Pump Down of Refrigerant • Allow compressor to stand for a short time to allow any refrigerant to boil out of the oil • Remove oil filler plugs • Pour in oil using clean can to required amount • Seal and label can • Refit oil filler plugs • Purge air from the compressor or carry out evacuation as per as 2 Pump Down of Refrigerant • Re-commission system as per Section 06/09 • Wipe up any oil spillages using clean rags or towels • Front seat Suction and discharge compressor valves • Isolate / switch off compressor • Leak test compressor Method 2 – Charge oil by means of Vacuum • Pump down system as per 2 Pump Down of Refrigerant • Fit length of tube with 0.25 “ flare fitting and in line with SOV to suction service valve • Insert other end of tube into a can of clean refrigerant oil • Draw vacuum on compressor • Open HSOV in oil line, drawing required amount of oil • Seal and label can • Allow compressor suction pressure to balance at 0 psig • Remove oil charging line from compressor • Purge air from the compressor or carry out evacuation as per as 2 Pump Down of Refrigerant • Re-commission system as per section 6/09 • Wipe up any oil spillages using clean rags or towels

DO NOT

• • • • •

Do not work on equipment which is not electrically isolated Do not smoke Do not use any naked flame within the area Do not allow any unauthorised or unqualified person within the area during the processes Place cans of refrigerant or oil near heat sources

Capital Cooling

Work Arrangements Handbook

6.5

Hot Works

RA Ref: Risks: PPE:

6/05 Burns from brazing / welding equipment and hot spots Radiation from brazing / welding process can cause eye injury Injury from lifting and positioning of gas bottles Explosion and fire from leaking gas bottles and hoses and fire from flammable materials in the work area Injury through people tripping over hoses Goggles, Gloves, Fire resistant overalls

Before Hot Works Area Check • Ensure there are no flammable chemicals in the area (remove as require) • Ensure there is a dry powder extinguisher in the area and you know where it is located • Remove any waste materials in work area and ensure floors are clear of potential flammable materials • Install heat shields where required to protect equipment and surfaces • If hot works is being carried out close to combustible surfaces and walls (e.g. wood) use heat shield and / or wet down surfaces • If surfaces and walls close to hot works are contaminated with oils or other flammable chemicals advise client that they need to de-contaminate these areas prior to any hot works taking place • Prevent access by third parties • Arrange for fire and smoke detectors to be temporarily disconnected • Ensure area is well ventilated • Prevent access to area by third parties Equipment • Engineers must wear approved PPE including Face masks and gloves • Ensure gas bottles are correctly stored • Ensure hoses are correctly connected and in good condition • Ensure hoses and are placed to prevent people tripping over them • Ensure gas bottles are fitted with flash back arrestors and non return valves Hot Work Permit / Record • Complete Section 1 and first part of Section 2 During Hot Works • You must wear approved hot works PPE including face masks and gloves and fire resistance overalls • Secure assemblies to be brazed or welded to prevent falling

Capital Cooling

Work Arrangements Handbook

After Brazing or Welding • Turn off gas bottles • Store brazing / welding gear / hoses to prevent damage WAIT A MINIMUM OF 1 HOUR AFTER COMPLETION OF HOT WORKS AND CHECK THERE ARE NO SIGNS OF BURNING Hot Work Permit / Record • Complete Section 2 and obtain details from client in Section 3 Emergency Procedures In the event of a fire where possible with out endangering your self:

• • • • •

Turn off gas bottles Switch off and Isolate brazing / welding equipment Evacuate people from the area Use the fire extinguisher to put the fire out Call the fire brigade

DO NOT • • • • •

Remove face mask or gloves during welding operation Braze or weld pipes which are wet with solvents or chemicals Touch hot surfaces during brazing or welding Allow other persons to touch hot surfaces after brazing or welding Leave area before the one hour wait has elapsed

Capital Cooling

Work Arrangements Handbook

6.6

System Clean Up after a Burn Out

RA Ref: 6/06 Risks: Injury from the mixing of refrigerant with oil may create acids which can cause burns to exposed eyes or skin PPE: Gloves, Eye Protectors, Overalls General Heat generated by a hermetic system burn out causes a percentage of oil and refrigerant to break down and form acids and sludge which contaminate the system. These contaminates must be removed or they will attack the replacement compressor motor windings and cause another burn out. Once the component such as the compressor etc has been replaced (as per 6/01) and prior to evacuation and recharging, the following procedure must be implemented. Isolate system • Ensure system is electrically isolated Method 1 Burn Out Drier • Install a suitable suction line drier • Ensure liquid line drier or cores have been replaced • Re-commission plant IF COST HAS BEEN ALLOWED FOR, THE FOLLOWING RETURN PROCEDURE CAN BE COMMENCED. CHECK WITH YOUR SERVICE DEPARTMENT BEFORE PROCEEDING Return Procedure • After 48 hours return to site • Carry out procedure 6/01 • Isolate system electrically • Remove suction line drier • Install suction line jumper piece • Re-commission system Method 2 Flushing Agent Flush out system as per instructions of the flushing agent

DO NOT • •

Do not remove motor without isolating the electricity supply Do not allow contaminated oil or sludge to come into contact with the eyes, skin or mouth

Capital Cooling

Work Arrangements Handbook

6.7

Pressure Testing of Pipe Work

RA Ref: Risks: PPE:

6/07 Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion Gloves, Eye Protectors, overalls, safety boots

General Strength Pressure test This is applied to a refrigeration system to check its integral strength and is defined as maximum working pressure (mwp) x factor of 1.3 (for rolled or drawn materials) and mwp x 1.5 for castings Leak Pressure test This is applied to a refrigeration system to check its pressure tightness. This is defined as mwp x 1.1 Equipment Required A pressure regulator complete with gauges with range of 0-45000 psi cylinder side of nitrogen cylinder and range 0-1500 psi on the outlet side of the regulator A 0.25 “ steel braided hose complete with a range of 0.25” flare fitting plus a pressure relief valve set at 400psi A high pressure gauge range 0-500 psi contacted by 0.24” OD copper tube at a safe viewing distance from the pipe work Before Undertaking Tests • Ensure only oxygen free nitrogen for the test fluid • Isolate sensitive gauges, controls and instruments which may be damaged from the system • Remove relief valves and ensure the connections are securely tapped and plugged • Open solenoid valves, pressure regulating valves and other control valves as required • Check all parts of the system under test can be pressurised • Connect nitrogen cylinder and gauge remote from the system in a safe area away from the pipe work • Ensure cylinder is secure to prevent falling over • Evacuate all unauthorised persons from the area • Post warning notices at entry point to warn of the tests • Ensure you have the correct PPE Undertaking Tests • Open the nitrogen cylinder valve • Increase pressure to the system in small increments monitoring the pressure gauge • Once the pressure is reached close off the nitrogen cylinder • Hold the pressure for a minimum of I hour • Monitor the pressure gauge for any fall off of pressure • In the event of any fall of pressure check for leaks and undertake repairs as necessary ensuring the pipe work is fully evacuated before welding, brazing or replacement of fittings

Capital Cooling

Work Arrangements Handbook

6.8

Refrigerant Charging

RA Ref: 6/08 Risks: Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion PPE: Gloves, Eye Protectors, overalls, safety boots BEFORE COMMENCING REFRIGERANT RECHARGING CONFIRM SYSTEM IS SUITABLE FOR REFRIGERANT TO BE USED Before Charging • Connect manifold to storage cylinder and to high and low side of plant • Check the system control circuit and safety devices are functioning correctly • Check the system is ready to run • Ensure air and moisture in the charging line is kept to a minimum • Ensure charging cylinder is secure to prevent falling over • Ensure thee are no unauthorised persons in the area • Ensure you have the correct PPE Charging System • Open the charging cylinder valve • Fill system to the required pressure • Seal of system and close charging cylinder valve • Disconnect the charging cylinder • Monitor pressures for a period of 1 hour to ensure pressure is maintained • Carry out test as per Pressure Testing if leak is identified • Weigh refrigerant and record quantities

DO NOT • • • • •

Allow any refrigerant to escape into the atmosphere Mix refrigerants Exceed the maximum test pressure for the system Undertake any repairs prior to the evacuation the pipe work of fluids Undertake work without suitable PPE

Capital Cooling

Work Arrangements Handbook

6.9

Commissioning

RA Ref: 6/09 Risks: Injury or death from asphyxiation, inhalation of leaking refrigerant and explosion PPE: Gloves, Eye Protectors, overalls, safety boots Before Undertaking Commissioning • Check compressor oil level is correct • Check system wiring is correct • Evacuate all unauthorised persons from the area • Post warning notices at entry point to warn of the tests • Ensure you have the correct PPE Undertaking Commissioning • Carry out a dry run of electrical control circuit with the compressor fuses removed to ensure the controls are set to the correct values and are connected in the correct sequence • Check for the correct rotation of all motors and compressors • Operate the compressor and monitor suction and discharge pressure suction return, temperature, oil level and pressure and amperage • Continually check the oil level in the compressor crank case • Check the circuit current periodically to ensure plant is within the specification limits • Check expansion valves • Carry out final adjustments of all safety pressure and temperature controls • Record findings • Instruct client representative that the system is fully functioning

DO NOT • • •

Allow suction or discharge pressure to rise or fall below specified limits Allow unauthorised persons in the area during testing Undertake work without suitable PPE

Capital Cooling

Work Arrangements Handbook

6.10

Cleaning Condensers

RA Ref: Risks: PPE:

6/10 Injury to self or third parties from flying dust or debris Gloves, Eye Protectors, overalls, safety boots, hard hat when working on roofs or when required by the local safety rules

Refrigeration Units Located within Public, Eating and Kitchen Areas • Switch off refrigeration equipment and isolate • Use portable vacuum equipment to remove all dust from the condenser and immediate area • Switch on equipment • Empty cleaner off site and into a suitable bin Condenser Units Located away from Public, Eating and Kitchen Areas (e.g. roofs) • Switch off the refrigeration equipment • Obtain access to the condenser equipment using standard procedures • Cover the rear of the condenser unit with a waste collection bag and tape edges to form a seal around the condenser • Using Oxygen Free Nitrogen (OFN) direct high pressure to the condenser unit and clear dust and debris ensuring all the dust and debris is collected in the waste bag • Stop the cleaning process • Remove waste bag and seal • Dispose the bag off site and into a suitable bin

DO NOT

• • •

Undertake work without suitable PPE especially eye protectors Undertake work without switching off refrigeration equipment Use the pressure cleaning procedure in Public, Eating or Kitchen Areas

Capital Cooling

Work Arrangements Handbook

6.11

De-Commissioning

RA Ref: Risks: PPE:

6/11 Injury or death from electrocution Injury or death from asphyxiation, inhalation of leaking refrigerant or explosion, Gloves, Eye Protectors, overalls, safety boots, hard hat when working on roofs or when required by the local safety rules

Removal of Refrigerant • Remove refrigerant as per Section 6/03 Removal and Handling of Refrigerant Electrical • Isolate unit and all associated equipment e.g. fans as per Section 7/01 Refrigeration (Electrical) Wiring and Control Cabling • Check there are no signs of any electricity at the main input to units using a voltmeter • Remove mains cable • Remove inter cable wiring • Remove all external units

DO NOT

• • •

Undertake work without suitable PPE especially eye protectors Undertake work without switching off refrigeration equipment Use the pressure cleaning procedure in Public, Eating or Kitchen Areas

7.0 Refrigeration (Electrical)

Capital Cooling

Work Arrangements Handbook

7.1

Wiring and Control Cabling

RA Ref: 7/01 Risks: Injury or death from electrocution PPE: None Before commencing work • Check to ensure mains supplies are disconnected and cannot be switched on during work – place sign at isolator and if possible remove fuse or MCB. • Check there are no signs of any electricity at the main input to units using a voltmeter • Check wire and cables sizes are correct and rated for the supplies required • Check insulation type is correct for the application (e.g. armoured cable, external use, fire grade etc) • Check earthing points are identified • Check distribution and connector boxes / units are suitable for the suitable for supply requirements • Where cables are broken the complete cable should be replaced, where this is not practical the environment where the joint is to be carried out must be an appropriate jointing method e.g. splash proof, hot areas, ice formation Installing and Repairing • Check exposed connections or cables for voltage using suitable electrical measurement device before removing or installing • Run cables using cable trunking, ducting or trays ensuring the cables are not damaged • Where cables are to be secured use the correct cable ties ensuring that the ties do not damage the installation • Connect cables to terminals as per the manufacturers recommendations and polarity ensuring the terminals are at the correct rating • Ensure all circuit breakers and fuses at the correct rating • Ensure cable terminals and connections are secure • Ensure all metal cabinets, boxes units are earthed using the correct rating and earth connection points • If cables need to be jointed only use the manufacturers recommended methods • Test cables and circuits where possible prior to connecting the mains supply

Capital Cooling

Work Arrangements Handbook

7.2

Replacement of Line Components

RA Ref: 7/02 Risks: Injury or death from electricution PPE: None Before commencing work • Check to ensure mains supplies are disconnected and cannot be switched on during work – place sign at isolator and if possible remove fuse or MCB. • Check there are no signs of any electricity at the main input to units using a voltmeter • Check wire and cables sizes are correct and rated for the supplies required • Check insulation type is correct for the application (e.g. armoured cable, external use, fire grade etc) • Check earthing points are identified • Check distribution and connector boxes / units are suitable for the suitable for supply requirements • Where cables are broken the complete cable should be replaced, where this is not practical the environment where the joint is to be carried out must be an appropriate jointing method e.g. splash proof, hot areas, ice formation Installing and Repairing • Check exposed connections or cables for voltage using suitable electrical measurement device before removing or installing • Run cables using cable trunking, ducting or trays ensuring the cables are not damaged • Where cables are to be secured use the correct cable ties ensuring that the ties do not damage the insulation • Connect cables to terminals as per the manufacturers recommendations and polarity ensuring the terminals are at the correct rating • Ensure all circuit breakers and fuses at the correct rating • Ensure cable terminals and connections are secure • Ensure all metal cabinets, boxes units are earthed using the correct rating and earth connection points • If cables need to be jointed only use the manufacturers recommended methods • Test cables and circuits where possible prior to connecting the mains supply Testing • Switch on mains supply and check voltages at the appropriate points of the system to confirm correct installation • Check function of circuit breakers, fuses, isolation switches and earth leakage circuit breakers where installed

DO NOT • • • •

Commence work prior to isolating the mains supply Use under size cables Use cables where the insulation is damaged Use insulation tape as a weather or water proof method of jointing

8.0 Working at Heights and in Public Areas

Capital Cooling

Work Arrangements Handbook

8.1

Working With Ladders

RA Ref: 8/01 Risks: Injury or death through falling, of falling objects from height or electrocution PPE: Hard hats Before using ladder • Check that ladder is subject to routine examination and when it was last examined • Inspect it for defects (i.e. broken, damaged or missing rungs, split of damaged side supports • Make sure that it is of the correct length i.e. it must reach at least 1m beyond the place of landing or to enable work to be undertaken without over stretching • It must be long enough to use at the correct angle of approximately 75 degrees to the horizontal • Ensure the immediate area is restricted to prevent third parties from walking under the ladder or within working distance • Check for any overhead electrical cables which are exposed When placing a ladder in position • Make sure that the base is firm and level • Lash it at the top or have it footed by a second person When using the ladder • Only one person is to be on the ladder at any time • Always face the ladder when climbing or descending • Only carry light loads

DO NOT • • • • •

Use ladders which are damaged Use ladders in high winds Do not carry heavy loads Do not lean sideways - move the ladder instead Do not use ladders near live exposed electrical equipment

Capital Cooling

Work Arrangements Handbook

8.2

Mobile Scaffolding

RA Ref: 8/02 Risks: Injury or death through falling, of falling objects from height or electrocution PPE: Hard hats, harnesses to be worn over 3m Before using mobile scaffold • Check that it is subject to routine examination and when it was last examined • Inspect it for defects • Check brakes and locking devises are functioning correctly • Check for any overhead electrical cables which are exposed When placing mobile scaffold in position • Make sure that the base is firm and level • Make sure that the base can support the weight • Lock wheels • Ensure outriggers are set correctly and secured in place • Where possible tie the lower tower to a fixed permanent structure • Ensure platforms are fully boarded and guard rails are in place and secure • Ensure you follow the manufacturers instructions on the base to height ratio When using the mobile scaffold • Climb the tower using the ladder or stairway • Hoist materials up the inside of the tower • Only 2 persons are to be on the scaffold at any one time • Ensure the access hatch (if present) is closed before starting work • Ensure the immediate area is restricted to prevent third parties from walking under the ladder or within working distance

DO NOT • • • • • •

Work on equipment which is not electrically isolated Use scaffold which is damaged Use scaffold in high winds Do not lean out sideways - move the scaffold instead Do not hoist heavy loads Do not use mobile scaffolding near live exposed electrical equipment

Capital Cooling

Work Arrangements Handbook

8.3

Working at Heights

RA Ref: Risks: PPE:

8/03 Injury or death through falling through or off the roof. falling objects and electrocution Hard hats, Harnesses to be worn were there are no barriers to prevent a fall

Before starting work check roof: • Means of access to roof is safe to use • The roof construction is sound and will take weight • Barriers or guard rails are in place at the edges • Any high tension cables close to the proximity of the roof Raising Equipment onto Roofs Where equipment is light weight (i.e. you can easily carry it in one hand) one person may carry items onto roof Where equipment is heavy weight (i.e. it is difficult to carry in one hand or you need 2 hands to carry it) either:

• •

Persons will be required to carry items onto roof; or Mechanical means to be used (eg ropes or slings etc)

During Work on Roofs • Ensure there are no persons within the area • Secure items (if necessary to prevent them from falling over roof edges) • If wearing harnesses check they are in good condition and connected to a secure point • Erect mobile scaffolding or use mechanical handling equipment to raise crawling boards and equipment onto roof and make sure that the roof can support the weight of equipment Working near holes, stair wells, shafts, cellars Place barriers round exposed holes, stair wells, shafts, cellars to prevent self, third parties or objects from falling

DO NOT • • • •

Walk on fragile areas of the roof Work without a harness where there are no guard rails or barriers Work near live exposed electrical cables Work near exposed holes, stair wells or shafts where there are no barriers

Capital Cooling

Work Arrangements Handbook

8.4

Working in Public Areas

RA Ref: 8/04 Risks: Injury to third parties from work operations PPE: Barrier equipment Prior to Commencement of Work Prior to commencement of work advise the client’s representative on site of the restrictions within the work area to all staff and their customers. This includes:

• • •

No staff or their customers will be allowed within the work area Barriers will be put in place to prevent this access No smoking will be permitted in the room where work is being carried out

During Work Install portable barriers around the work area to prevent access by third parties Ensure signs on barriers clearly indicate no access by third parties Place No-Smoking signs within the work area

DO NOT • • •

Allow staff or their customers within the work area Work without barriers being in place Allow smoking where work is being carried out

9.0

Warehousing and Despatch

Capital Cooling

Work Arrangements Handbook

9.1

Racking

RA Ref: Risks: PPE:

9/01 Injury through collapse of racking systems, toppling of units or items protruding from racks HI Vis Jacket, safety footwear, gloves, overalls

Those at Risk - Stores persons and others who may enter the area Racking • Place items on pallets • Wrap loose items with shrink wrap • Position onto shelving using a forklift truck • Items to be stored at floor level or first rack height only

1. Any item where the weight is known and is 40kg or over 2. Compressor units 3. Heavy glass doors 4. Heavy glass shelving

(As a guide any item where mechanical handling is required to be used)

• • •

Ensure the storage of items in racking systems do not overhang the edge of the rack Ensure when stacking items on pallets that the height does not cause potential toppling of the items Ensure when stacking items on top of each other ensure that the items can take the weight of others items and will not collapse

Racking Inspections • Periodic inspection of racks must be made and records kept of the findings • Any racking which is found to be damaged, unstable or unsecured must not be used • Always face the ladder when climbing or descending

DO NOT • • • •

Exceed weight limit of racking Over stack items Allow any items to protrude from their storage frame Use damaged or unstable racking

Capital Cooling

Work Arrangements Handbook

9.2

Storage of Materials and Equipment

RA Ref: Risks: PPE:

9/02 Injury from items encroaching walkways Injury or death from units blocking routes to fire exits or doors HI Vis Jacket, safety footwear, gloves, overalls

Storage areas are designated for the following items Refrigeration units • Place units in the warehouse using the forklift truck or trolleys • Ensure units do not encroach onto walkways or block routes to fire exits • End of Life Equipment awaiting collection for recycling Gas bottles • Full gas bottles must be stored in the Gas Bottle cage located outside the loading bay • Empty gas bottles must be stored outside the cage • Refrigerant gas bottles used for servicing, repairs or refurbishment must be stored securely after use Equipment and Tools, Spares and Consumables All items must be stored securely in the Stores What You Must Do • Know where the designated storage areas are • Ensure only those items are stored in their designated areas • Using the appropriate handling methods when moving items into or out of the storage areas • Ensure when stacking items on pallets that the height does not cause potential toppling of the items Emergencies Oil leaks from compressors • Wear gloves and overalls • Stop leak if possible • Use spill kit to soak up oil • Dispose of spill kit in special waste container Gas Leaks • Stop leak if possible • Check if gas is still in the equipment • Calculate the amount of gas which leaked and note quantity in the Incident Report • Investigate gas leak to establish cause and update the Incident Report • Forward report to HSQE for analysis

DO NOT • •

Over stack items Block walkways, Fire Exits or Routes to Fire Exits

Capital Cooling

Work Arrangements Handbook

9.3

Storage of Gas Bottles

RA Ref: 9/03 Risks: Injury or death through fire or explosion PPE: HI Vis Jacket, safety footwear, gloves, overalls Properties • Gas is stored as a liquid in the cylinder under pressure • A small leakage can form a flammable or explosive mixture • The gas is heavier than air and will collect and remain at low level. Storage • Store outdoors in a cool location (preferably a Gas Store) • Store full and empty cylinders separately from each other and away from other gas cylinders • Store cylinders upright Emergencies In the event of a leak: Turn off gas at cylinder remove any source of ignition and ventilate the area In the event of a fire: Where possible, turn off gas at cylinder and remove cylinder to a safe place. Where this is not possible EVACUATE ALL PERSONNEL from the area and ADVISE THE FIRE BRIGADE that a cylinder is involved in the fire

DO NOT •

Smoke or use any ignitable items in the storage area if when handling gas bottles

Capital Cooling

Work Arrangements Handbook

9.4

General Housekeeping

RA Ref: 9/04 Risks: Injury through falling, tripping over, falling loads and contact with items PPE: HI Vis Jacket, safety footwear, gloves, overalls In order to avoid trips and falls, good housekeeping is to be observed in all areas including the workshop and offices. Cleanliness and Waste Materials • Every workplace should be kept clean and tidy. • Floors should be swept and cleaned regularly. • Cleaning and the removal of waste should be carried out as necessary by an effective method. • Waste materials should be stored in suitable receptacles, or in areas designated for the purpose. Walkways • Ensure all walkways are clear of materials and equipment. • Ensure that electrical cables are not lying across walkways. • Ensure all access points and doors are clear. • Walk everywhere

DO NOT • •

Run Obstruct doors or walkways with equipment or materials

Capital Cooling

Work Arrangements Handbook

9.5

Forklift Trucks

RA Ref: 9/05 Risks: Injury through falling loads, collision with objects and people, defective vehicle PPE: HI Vis Jacket, safety footwear, gloves, overalls Pre - Start Checks • Walk around your machine to check for defects and obstructions • Carry out pre use checks e.g. brakes, oil, tyres, lights • Report any defects in your machine to your supervisor Use of Forklift Trucks • Do not operate fork lifts unless you hold current certificate • Travel with load in lowest position • Do not raise or lower load when travelling • Ensure mast is vertical or slightly tilting back • When operating on slopes, ensure load is uphill and empty forks are downhill. • If load obscures your view, travel in reverse • Avoid sharp acceleration, braking and change of direction • Sound horn or use warning sirens when travelling through access points • Wear seat belts • Keep to assigned access points and highways

DO NOT • • • •

Do not exceed SWL when operating forklifts Do not carry passengers unless the vehicle is designed to do so Exceed speed limit Continue to drive when visibility is obscured

Reception

Finance

Installs & Account Manager

Service Department

Showroom

IT & Marketing

Workshop

Loading Area

Fire Exit Routes

Pedestrain Walkway

Forklift Highway

Loading Bay

Storage Warehouse

Work Arrangements Handbook

Capital Cooling

Work Arrangements Handbook

9.6

Loading and Offloading Vehicles

RA Ref: 9/06 Risks: Injury through falling loads, collision with objects and people PPE: HI Vis Jacket, safety footwear, gloves, overalls Loading • Direct vehicle to reverse to stop line out side the loading bay • Ensure all other parties are clear of the vehicle whilst it is reversing • Use the forklift truck to lift units onto the vehicle • If units have to be moved into position once on the vehicle use trolley jacks to move unit. • Ensure you stay away from the edge of the vehicle platform whilst moving unit. • Stand clear of forklift truck when it is lifting units Unloading • Direct vehicle to reverse to stop line out side the loading bay • Ensure all other parties are clear of the vehicle whilst it is reversing • Use the forklift truck to remove units from the vehicle • If units have to be moved into position to enable the forklift truck to gain access, use trolley jacks to move unit. • Ensure you stay away from the edge of the vehicle platform whilst moving unit. • Stand clear of forklift truck when it is lifting units

DO NOT • •

Cross the stop line whilst vehicles are reversing Stand near forklift truck when it is lifting units

Capital Cooling

Work Arrangements Handbook

9.7

Shrink Wrapping

RA Ref: Risks: PPE:

9/07 Injury to self from manual handling of gas bottles Injury to self and others from explosion due to gas leaks Injury to self and others from fire Injury to self and others from burns from hot surfaces and shrink wrap gun Injury to self and others from burns from tripping over hoses Safety footwear, ear defenders, gloves, goggles, flame retardant overalls

Shrink Wrapping Area • All shrink wrapping will be undertaken in the allocated area as identified • The area will be cordoned off using portable barriers to prevent access by third parties • The area will be well ventilated Before Shrink Wrapping • Ensure gas bottles are correctly stored • Ensure hoses and valves are correctly connected and in good condition • Ensure hoses are placed to prevent them being damaged • Ensure hoses are placed to prevent people tripping over them • Ensure there are no flammable materials and chemicals in the work area • Ensure there is a dry powder fire extinguisher located close to the operation • Ensure dead man guard is in place over trigger and not damaged • Check that the regulator is screwed all the way out • Nominate a second person to be a fire watcher Shrink Wrapping • Check shrink wrap material is clean and dry before use • Place item to be wrapped in the shrink wrapping area using appropriate mechanical handling methods • Wrap item with shrink wrap material ensuring all areas of the item are covered • Light gun and allow to heat up • Keeping the gun 30 cms (15 inches) away from the shrink wrap material direct heat to all parts of the item • Maintain the heating process until the shrink wrap is firmly wrapped around the item • When completed switch off the gun and place in its holder • Turn off the gas bottle After Shrink Wrapping • Check for any signs of burning (pallet, item and immediate area) • Transfer the item to holding area • Raise Hot Works record • Check item ant area 1 hour after shrink wrapping fro any signs of burning, complete record if okay • Store gas hoses safely to prevent damage Emergency Procedures In the event of a fire • Press the fire alarm • Evacuate people from the area • Call the fire brigade 86

Capital Cooling

Work Arrangements Handbook

Where you deem it safe to do so without endangering your self Turn off gas bottles Use the fire extinguisher to put the fire out Injuries from Burns, Trips and Falls Call a nominated first aider Apply first aid as appropriate Where severe arrange for person to be taken to hospital or call for an ambulance

DO NOT • • • • •

Carry out shrink wrapping out side the allocated area Touch hot material or gun with bear hands Point gun at a person or flammable materials Place hot gun on flammable materials Use shrink wrap material which is wet or contaminated with chemicals

10: Toolbox Talk/Induction Record

Toolbox Talk / Induction Record Date

Area Covered

Given by

Received by

Signature

Date

Area Covered

Given by

Received by

Signature

Notes

12 Dunnet Way East Mains Industrial Estate Broxburn West Lothian EH52 5NN 0844 247 9000 info@capitalcooling.com