How to use the KoboToolbox?

Organizations, offices, LGUs or BLGUs are encouraged to collaborate together in IDMS in order to cover as many communities as possible. Each stakeholder must assign a caretaker who shall create and manage the organization’s KoboToolbox account. The Local Disaster Risk Reduction and Management Officer (LDRRMO) or Persons with Disability Affairs Office (PDAO) shall be

1

Create a web account

KoboCollect is the app that is installed on the android device and used for actual data collection, while KoboToolbox is the database where you can deploy and organize forms, analyze data, generate reports, and download files. With a KoboToolbox account, you can easily share data collection projects to other organizations and offices. You can also modify or edit the questions in the IDMS Tool to best suit your organization’s needs and make organizing and validating your data faster. the caretaker of the main KoboToolbox account. They will be in-charge of providing access to the various partner organizations, barangays or officials that are part of the data collection project. At the barangay level, the barangay secretary can be the caretaker. In CDP’s pilot implementation, the partner federation of persons with disabilities is included in the KoboToolbox data collection project and has their own KoboToolbox account.

Steps:

1. Go to https://kobo. humanitarianresponse.info/ on your web browser.

2. Click SIGN UP from the menu tab.

3. Register an account by providing the following information: • Name • Organization name • Username * • E-mail * • Sector • Country • Gender • Password *

4. Once you have submitted these information, you will receive an email confirmation to validate your account.

5. Take note and don’t forget your username and password.

Steps:

1. Login on your KoboToolbox account using your registered username and

password.

2. Once you have logged in, you will see the KoboToolbox main page. 3. Click NEW and you will be prompted to create a new project.

4. Find and prepare the IDMS Tool in

Microsoft Excel file format which is included in the IDMS Resource

Materials you’ve downloaded.

Once it’s ready, click UPLOAD AN

XLSFORM.

5. Upload the file from your computer folder where you saved the IDMS

Tool — an XLSFORM — you just downloaded.

6. Once upload is successful, you will be asked to provide the project name. We recommend for you to name it: IDMS

Data Collection Tool_Name of your

LGU. 7. Click CREATE PROJECT. 8. The uploaded form should then be

DEPLOYED for data collection.

2

Log-in and set up your form

The IDMS Tool is already set up for use by LGUs, organizations, and agencies. Look for the IDMS Tool (Version Number).xlsx in the IDMS Resource Materials.

Once you have downloaded the file and saved it on your computer, you can now login and upload it on your KoboToolbox account. The IDMS Tool then needs to be deployed online.

Once you click the form, you will see the following tabs:

3

Deploy and manage your form

Once you have deployed the form, it will be accessible to KoboCollect app installed in android devices. 1. Summary • This tab shows the current status of submissions. It also shows Quick Links to the form and data. 2. Form • The Form tab allows you to set the data collection settings of the form. For the IDMS Tool, you must select OnlineOffline (multiple submission). You also have the following options for data collection: a. Online-Offline (multiple submission) b. Online-Only (mutiple submissions) c. Online-Only (single submission) d. Embeddable web form code e. View only f. Android application

3. Data • Data tab appears when submissions are received either through the KoboCollect app or web form. • This tab allows you to generate visual reports of the data collected. There is a REPORT automatically generated by KoboToolbox, but there is also an option to CREATE A NEW REPORT based on your visualization needs. • An option to print the visual report or save it in PDF is also available. 4. Settings • This tab will allow you to archive or delete the project. Deleting the project will delete all the data collected.

Aside from being proficient in using the KoboCollect app, enumerators must also be familiar with the IDMS Tool questions before performing data collection. The full list questions in the IDMS tool can be found on pages 17-18.