Central Otago Business Events Portfolio by Central Otago District Council

Central Otago Business Events Portfolio

centralotagonz.com/business-events

Welcome to Central Otago There are few places in the world which will leave you with a lasting sense of difference. Central Otago is undoubtedly one of them. Our climate, diverse seasons, wide open spaces, slower pace of life and down to earth attitude attract people from far and wide to visit, live and do business here. Home to dynamic businesses, creative innovative talent and supportive business networks, located within small towns and big-hearted communities. The fine flavours, fine wools, rich history and reputation of Central Otago have spread well beyond our borders – globally in many cases. As the world gets busier, Central Otago offers a refreshing counterpoint – a rare and precious thing.

Central Otago

Business Events

Page 3

Facts & Figures

Page 4

A World of Difference

Page 5

Flying & Driving Here

Page 6 - 7

Examples

Page 8 - 9

Case Study Conference

Page 10 - 11

Venues - capacities

Page 12 - 18

Page 19

Central Otago Business Events

It’s about time you tried something new. Like a good vintage.

Central Otago’s natural environment has forced upon its residents a pioneering spirit as it really is ‘adapt or die’ around here. This has given the region an edge in developing innovative solutions to problems, something which inspires those that visit. Venues come in all shapes and sizes, as do the activities. Options are almost endless when looking for new and innovative approaches to running your next incentive programme, business event, executive retreat, product launch or conference. With unique venues and experiences delivered in a typically understated Southern manner, Central Otago Business Events offers an exceptional opportunity for your next business event.

Free Service There is no fee to utilise our service. Site Inspections We look forward to introducing you to the most suitable operators for your event and will tailor site inspections to meet your key objectives. Familiarisation Tours If Central Otago is a potential destination for your next business event we are happy to offer a familiarisation tour of potential suppliers. Bid Document A brief of your event is sent to all relevant Central Otago members to submit their tender for your business. Their responses are collated by us and presented to you in one bid document providing a summary of the best options to suit your event. Pre & Post Opportunities Whether your event is held in or near Central Otago, we can offer suggested itineraries for delegates and/or partner programmes for pre/post days in our region. Examples are available on pages 8 to 11 or contact us to tailor specifically for your business needs.

Facts & Figures

We’re big on recycling around here. Especially when it comes to buildings. With numerous historic buildings in region, you could be forgiven for thinking our towns are stuck in the past. But, they’re actually way ahead of their time. Our historic banks, halls, stores and stables have been repurposed, redesigned, and refurbished to suit the needs of today — yes, they even have wifi. Accommodation Central Otago offers a broad choice of accommodation from boutique B&B’s and intimate lodge-style accommodation to apartments and studios, vineyard or farm cottages, country pubs, hotels and motels. Each and every one of them will deliver a personalised experienced. Cycling / Walking Wellbeing is in our DNA so when your delegates seek a wellbeing programme or look for team building with personal achievement at the fore, look no further than Central Otago’s backyard. Our network of great tracks and trails are prefect for walking or cycling. Fast or slow, one thing’s for sure — you’ll wish you were staying longer. Wine & Food It’s true, it’s hard to say Central Otago without saying pinot noir, but what about succulent summer fruits, crisp apples, fruit juice nectars, organic vegetables, wild thyme, fragrant herbs, world class saffron, extra virgin olive oils, creative sweet treats, tender merino lamb, flavoursome game meat and tangy preserves? The gastronomic bounty produced in Central Otago forever breaks new frontiers, new varieties and new foods, flavour intensities, subtleties and combinations, technological innovation and export quality. Climate Our continental climate is characterised by the lowest rainfall in New Zealand, low humidity, a good amount of sunshine hours and consistent weather systems. This is a land of extremes, think hot, cold, and dry with all four seasons sharply defined. Population Central Otago is the fourth largest district in New Zealand by area (9,968km2), home to just 23,900 people as at June 2020 which equates to 2.4 people per km2. The three largest townships are Cromwell (6,480), Alexandra (5,790) and Clyde (1,200) – combined these three townships are home to just over 50% of the region’s population. Business & Innovation Farming, horticulture and viticulture are Central Otago’s main economic drivers, whilst industries related to space science, construction, hydroelectricity, real estate and light manufacturing are on the rise. With the continued roll out of ultra-fast broadband, barriers to establishing any type of business are decreasing and the Central Otago economy here continues to diversify. This region is also home to one tertiary campus and four research institutions. 4

A World of Difference Regional Identity

OUR REGIONAL IDENTITY & VALUES A Regional Identity is a definition of who we are and what we value about our region. This is so much more than a logo. It identifies those things that are special to us and that capture our imagination. It is also about building a greater sense of awareness and pride in our place. Anyone wanting to understand and discover more about our region needs to appreciate our way of life and the things we value. By defining our region’s identity, we are creating the vision for the kind of place we want Central Otago to be in the years ahead. It is a route map to the Central Otago we want to enhance and protect - one that reflects our community, is sustainable and is true to ourselves. Making a Sustainable Difference We will make decisions in business with the community in mind and in harmony with the natural environment Protecting our Rich Heritage We will protect and celebrate our rich heritage in landscapes, architecture, flora and fauna and different cultural origins Learning from the Past We will learn from past experiences with future generations in mind Making a Difference We will inspire and lead others with our special point of difference Adding Value We will always ask ourselves if there is a better way - one that achieves a premium status Meeting Obligations We will meet legal obligations at both a national level Embracing Diversity We will recognize differences and embrace diversity Respecting Others We will respect our culture and personal differences Having Integrity We will seek to be open and honest

Flying here As the name suggests, Central Otago is ‘Central to Everything’

Auckland

110mins

Wellington 80mins

80mins

55mins

Queenstown

Christchurch

55mins

Dunedin

Non-stop flights arrive into both Queenstown and Dunedin airports daily. From there, an easy drive forms part of the journey in getting here. Pick up a rental car to self-drive or sit back and relax as your driver whisks you away from the traffic woes of urban centres into the majestic scenery of Central Otago. Mountains, lakes, rivers and valley vistas open up, while low traffic volumes allow old style courteous drivers to give you a wave. If it feels like you’re driving through a painting you probably are. Whatever direction you’re heading, you’ll be blown away by the stunning scenery.

Driving here

Alexandra

Queenstown Airport

Clyde

7.5km 6min

Cromwell

26km 20mins

33.5km 25mins

Dunedin Airport

198km 155mins

176km 137mins

169km 130mins

250km 187mins

53.6km 40mins

77.1km 55mins

84.6km 60mins

Touring Route

Touring Route Self Drive (Open Jaw) Day 1 From Dunedin, make sure you detour into Naseby to enjoy a curling challenge and the opportunity for a tour of the night sky. Stay at trail blazing enviro-built luxury Naseby Lodge. Day 2 Continue to Clyde, with a step back in time at Hayes Engineering Works enroute and a walk to Alexandra’s unique clock on the hill. Choice of boutique, heritage accommodation options.

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Day 3 Pedal for Pinot, walk the 4 Barrels Wine Trail, or take it up a notch and experience a Heli-Wine tour. Dine out at The Stoaker Room to experience unique wine barrel cooked cuisine. This evening settle into the Heritage Lake Resort nestled on the Lake Dunstan marina. Day 4 Power Hour and Fast Laps at Highlands to kick start your day before heading off to discover more in adrenaline-packed Queenstown.

Executive

Executive Retreat Day 1 Sample a fascinating and visually stunning 30km section of the Otago Central Rail Trail featuring the 37m high viaduct and the two tunnels within the Poolburn Gorge. Visit historic Ophir for lunch where old meets new at Pitches Store affording a private space for business talks. Stay & Dine Olivers Lodge & Stables offers two distinctive styles of accommodation. Luxurious contemporary elegance and rustic ambience reminiscent of the pioneering days. Award-winning Olivers Restaurant features fresh, clean flavours providing diners a truly memorable culinary experience. centralotagonz.com

Day 2 Highlands Park where team-building and track adventures begin from Go-Karts, Blindfold Buggies, Fast Laps and plenty more to choose. Lunch at a Winery Restaurant perhaps finishing your retreat playing a few holes of golf.

Pre / Post (1 day)

Pre / Post Itinerary (1 day) Lake Dunstan Trail Recharge your mind and soul with a pleasant excursion along Central Otago’s newest experience, the Lake Dunstan Trail. Gently explore the 13km lake shore cycle ride between Cromwell and Cornish Point and take time out to visit the abundant wineries and cellar doors of Bannockburn along the way. Continue into the gorge to view stunning feats of engineering as you approach cantilevered bridges bolted to the side of the sheer schist rock walls above Lake Dunstan and impressive views of Central Otago’s rugged terrain.

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End your trip at Carrick Vineyard for a late afternoon pick-up and perhaps a final glass of pinot noir.

Incentive (3 day)

Incentive Programme (3 day) Day 1 Highlands team-building track adventures with Go-Karts, Blindfold Buggies, Fast Laps, Batak Challenge and plenty more to choose from. Round off your lunch with visits to Tasting Rooms – there are over 50 cellar doors in Central Otago. Day 2 Morning ‘Power Hour’ or ‘Breathe’ then native planting of seedlings from a local 400-year-old Kowhai tree. Alternatively, experience the new and phenomenal Lake Dunstan Trail by foot or by bike. Alfresco winery lunch with speaker before heading into your curling challenge, wound up with a distilled beverage tasting over dinner. centralotagonz.com

Day 3 With team refreshed, spend a day on business discussions. Then for the evening celebrate with delicious locally grown food, world-class wine, breath-taking views and some dancing as the starry night unfolds.

Partner

Partner Programme Fruit, Wine and Tapas Hop on board the electric bus at Jackson Orchards for a fun, informative and educational insight into this working orchard. Pick and eat seasonal fruit as you go and make the most of the opportunity to organise a home delivery. The 4 Barrels Walking Wine Trail is a self-paced 8km loop trail encompassing four superb centrally located winery tasting rooms. Misha’s Vineyard, Aurum Wines, Scott Base and Wooing Tree Vineyard all presenting amazing Central Otago wine, service and scenery along the way.

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To round off your day, share a tapas dish or enjoy a classic traditional meal at the iconic and award-winning wine-country restaurant of the historic Bannockburn Hotel, privileged to overlook some of the finest vineyards and landscape in the world.

Pre / Post (2 day)

Pre / Post Itinerary (2 day) Otago Central Rail Trail Highlights This is the perfect option for people wishing to experience the most scenic parts of the Otago Central Rail Trail with limited time available. The easy gradient takes you amid amazing scenery, through tunnels and over viaducts. Along the way are historic hotels to visit, wonderful cuisine to experience and local characters to meet. Start your adventure in Clyde with bike fitting and safety briefing. Then be transported to Omakau where your cycle ride begins, through the Ida Valley, made famous by the paintings of Grahame Sydney.

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From Wedderburn the ride is mostly downhill to Ranfurly, the art deco capital of Otago. The scenic section between Daisybank and Hyde provides the day’s highlight before the mid-afternoon pick-up takes you back to Clyde. Package also available in the opposite direction.

Three Trails (3 day)

Three Trails Deluxe Package (3 day) An independent 4-day / 3-night cycle adventure combining 3 impressive Central Otago cycle trails: Otago Central Rail Trail, Roxburgh Gorge Trail and Clutha Gold Trail. Day 1 Explore the famous Otago Central Rail Trail cycling mainly downhill from Auripo to Alexandra. This section takes in one of the most scenic parts of the trail, the Poolburn Gorge. Day 2 Experience the Roxburgh Gorge Trail, an incredible ride with spectacular scenery, including an informative 13km jetboat ride passing eroded bluffs and old gold workings. centralotagonz.com

Day 3 The Clutha Gold Trail starts at the Lake Roxburgh Dam and offers a gentle ride on a great surface through lush scenery comprising lush farm and horticultural land, following the majestic Mata-au Clutha river.

Case Study i-SITE Conference, Cromwell In September 2016 Central Otago i-SITEs hosted the annual New Zealand i-SITE conference in Cromwell, with delegates attending from all corners of New Zealand. Central Otago’s bid was one amongst many of the Lower South Island cluster and it was a delight for Central Otago to win the tender with so many options for the organisers to choose from. Central Otago i-SITEs managed all elements surrounding the Conference, other than the programme itself. Central Otago Business Events facilitates and assists others looking to hold a Business Event in Central Otago.

Case Study Statistics Conference venue: Delegates: Accommodation: Average stay: Programme: Activities: Other: Managers:

The Gate Conference Centre 135 people 117 rooms 3.6 nights 2.5 days 12 Pre and Post itineraries Four additional function venues Central Otago i-SITE (4 personnel)

Sample Conference

Sample Conference (2 day) Day 1 Delegates meet in Central Otago and enjoy cuisine and hospitality from the region at their chosen venue. Audio visual specialists will ensure the day goes smoothly for those attending either in person or virtually. Those attending in person will be in for a treat later in the afternoon as they head to Highlands for group activities and a gala dinner with inspiring keynote speakers.

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Day 2 Early risers can hit the trails either by bike or on foot, best take a camera to capture the region as it awakens for the morning, before returning to the conference venue and getting down to business. As the day comes to an end, delegates can debrief at one of Central Otago’s 50+ cellar doors where the winemaker will provide a behind the scenes tour. Dinner can be served onsite at the vineyard as the big skies of Central Otago slowly fade into darkness, then come alive once more wrapping everyone in the blanket that is the Central Otago night sky.

Conference Venue The Gate provided theatre style conference facilities for the three days, along with a pop-up marquee for networking opportunities and two other breakout meeting rooms. Powhiri and Conference Opening Cromwell Heritage Precinct made available the formal lawn of McNulty House, accessed from the Heritage Precinct. Local Kai Tahu representatives delivered the powhiri, utilising the local school’s Kapa Haka group. Cromwell’s Otago Polytechnic School of Hospitality catered a gourmet lunch onsite. Heritage Precinct trust members provided guided tours of the precinct. Central Otago’s sunny dry climate held true and enabled this ceremony to be successful. Informal Evening Social Function Goldfields Mining Centre hosted the ‘gold’ themed informal social evening with gourmet catering provided by The Stoaker Room. Formal Social Function - Canapes Highlands hosted a pre-dinner cocktail function in the museum with a commentative lap of the racetrack by coach on arrival. Spot prizes of Lamborghini Fastlaps. Formal Social Function – Gala Awards Dinner The Orchard Garden hosted the formal dining function in their unique orchard pack house location. Venue decorated with flowers and candles and styled to suit needs. Transport Real Journeys, as a Gold Sponsor of the conference, provided all transportation requirements throughout located ex. Queenstown.

Incentive (1 day)

Incentive Programme (1 day)

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Heli-transfer from Queenstown marvelling at the magnificent views over the Wakatipu and Cromwell basins.

•

Land atop the Kopuwai Old Man Range for delicious luncheon with locally grown and freshly squeezed juices.

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A short scenic hop will see you disembark trackside at Highlands where groups rotate through Pro-drive and U drive activities on and off-track. Supercar fast laps, Go karting, Fast Taxi and Blindfold Buggies for starters.

•

Simply salivate as your delectable lunch is cooked before you in Stoakers (retired pinot noir wine barrels).

•

Your helicopter awaits with a scenic transfer over the pulsing heart of the Central Otago wine region, across Lake Dunstan to a stunning winery.

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Choose from a 4WD experience, planting out natives, or simply soak up the ambience of this place.

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Finish the day with a road trip to one final spectacular vista to enjoy an evening meal - winery/restaurant/marquee catering around here is as adaptable as the people!

Venue Capacity Chart

Venue:

Location # rooms

Meeting Rooms

Highlands & Central Park Apartments

Heritage Lake Resort

The Gate & Harvest Hotel

Cromwell

Clyde

The Cloudy The Canyon Bay Shed

Olivers Lodge & The Lord Clyde

# pax

Maximum Capacity

300

170

200

160

200

100

# pax

Theatre style

120

140

150

# pax

Classroom style

120

100

# pax

Banquet style

100

150

120

150

# pax

Cocktail style

300

170

200

160

200

# pax

Boardroom style

# pax

Pop up option

350

200

160

150

100

Associated Accommodation: # rooms

Accommodation

# pax

Accommodation

149

140

141

Catering Facilities

Onsite

Licenced Premises

Yes

Boat access

Town Centre

Vineyard

Stunning Views

Heritage buildings

The Stoaker Room Additional Information gourmet banquet

Highlands Highlands is a world class facility with exceptional experiences to match. With over 12 different activities onsite there is the ability to create truly bespoke programmes to meet the needs of all clients. Activities range from high speed supercars to outdoor go-karts, self drive and we-drive options, a fleet experience in Subaru WRX’s and all packaged in a breath-taking setting – guaranteed to impress. Four meeting rooms are available on-site and the National Motorsport Museum provides a unique backdrop for cocktail functions and dinners. Catering options include on-site or the unique wine barrel stoaker experience, cementing Highlands reputation as the ultimate destination for groups. If you can imagine it, Highlands can deliver it.

rooms

Catering Facilities

Onsite

Maximum Capacity

300

pax

Licenced Premises

Yes

Theatre style

120

pax

Banquet style

100

pax

Cocktail style

300

pax

Boardroom style

pax

Pop up option

350

pax

Meeting Rooms

Classroom style

Additional Information

Pop Up Information

Accomodation

The Stoaker Room gourmet banquet Marquee

46 rooms

149 pax

Heritage Lake Resort Heritage Collection Lake Resort Cromwell (The Heritage) offers guests elegant apartment style accommodation set on the shores of Lake Dunstan. The boatshed themed accommodation offers villas with decks and access to the waterway, plus studio rooms on upper levels. The Heritage is just a 7-minute drive north of Cromwell and has its own waterway access to Lake Dunstan. Delegates will enjoy the natural light of the main conference room with a range of external and internal breakout areas. The large conference space is easily transformed into a range of smaller multi-room or single room spaces thanks to mobile soundproof room dividers. The Heritage team are a group of passionate locals who enjoy tailoring conferences. Work with the team to develop wellbeing programmes on the lawn, exclusive wine tastings, unique trail exploration or water-based activities and a hidden gem that will delight all.

rooms

Catering Facilities

Onsite

Maximum Capacity

170

pax

Licenced Premises

Yes

Theatre style

140

pax

Classroom style

120

pax

Banquet style

150

pax

Cocktail style

170

pax

Boardroom style

pax

Meeting Rooms

Additional Information

Accomodation

Boat Access

60 rooms

140 pax

The Gate & Harvest Hotel The Harvest Hotel in Cromwell is Central Otago’s gateway accommodation, offering a fully equipped standalone conference centre suitable for 150 people theatre style. The 47 room hotel offers guests breath-taking mountain, vineyard, rural and golf course views. Offering a range of indoor and outdoor break-out areas, boardroom, restaurant, bar, café, small and large dining spaces, free parking on parklike grounds. The hotel is on the boundary of the 18-hole Cromwell Golf Course, an international standard course redesigned in 2009 by NZ Professional Greg Turner. Delegates have easy access to the Cromwell Mall and Cromwell based winery cellar doors and restaurants.

rooms

Catering Facilities

Onsite

Maximum Capacity

200

pax

Licenced Premises

Yes

Theatre style

150

pax

Classroom style

100

pax

Banquet style

120

pax

Cocktail style

200

pax

200

pax

Meeting Rooms

Boardroom style Pop up option

Additional Information Pop Up Information

Accomodation

Town Centre Marquee

47 rooms

141 pax

The Cloudy Bay Shed The Cloudy Bay Shed will delight from arrival to departure. A stunning vineyard and property nestled between the bronzed hills of Northburn High Country Station and the Cloudy Bay Vineyard. With splendid views toward the Pisa Range over Lake Dunstan. Cloudy Bay’s ‘Shed’ is anything but, instead delegates will enjoy an elegant, spacious, relaxed experience with exceptional wines and delicious cuisine. When your business event needs to expand its horizons or you need to treat your delegates to the best of the best, look no further than The Cloudy Bay Shed, Central Otago. Summer or winter choose from vineyard tours by helicopter or 4WD, a burning fireplace and tasting flights. The Cloudy Bay Shed is an ideal venue for a cocktail function, lunch or dinner. ‘Te Wahi’ is their signature premium pinot noir which translates to ‘The Place’. Spoil your delegates.

rooms

Catering Facilities

Onsite

Maximum Capacity

160

pax

Licenced Premises

Yes

Theatre style

pax

Classroom style

pax

Banquet style

150

pax

Cocktail style

160

pax

160

pax

Meeting Rooms

Boardroom style Pop up option

Additional Information

Vineyard

Pop Up Information

Marquee

The Canyon The Canyon at Tarras Vineyards is a spectacular venue set high on a mountainside just 15 minutes’ drive from Cromwell. This secluded venue is surrounded by nature with incredible wrap-around views that will literally take your breath away. The valley and mountain vistas are jaw droppingly stunning and even travelling to the venue is extraordinary from lakeside to the vineyards in the Central Otago wine sub-region of Bendigo. Whatever your business event, The Canyon will be able to cater to your specific needs. Whether it is a product launch, conference, seminar or business treat or perhaps an evening function. Or then again, a concert and private dining experience may be more your style. The Canyon can tailor the catering and venue to suit your requirements.

rooms

Catering Facilities

Onsite

Maximum Capacity

200

pax

Licenced Premises

Yes

Theatre style

150

pax

Classroom style

100

pax

Banquet style

150

pax

Cocktail style

200

pax

150

pax

Meeting Rooms

Boardroom style Pop up option

Additional Information Pop Up Information

Stunning Views Balcony

Olivers Lodge & The Lord Clyde Two boutique B&B Lodges; Olivers and The Lord Clyde, which together offer delegates a place of rest that embodies the very essence of the timelessness of Central Otago, both situated in the heart of historic Clyde. Sophisticated, luxurious accommodation immersed with a fascinating history of place and of the buildings themselves. Each property has been sensitively restored to the highest standard and are not only stylish but supremely comfortable. The collection of historic buildings in Clyde offers a range of unique venues for business events. Alongside Olivers is The Masonic Hall which is ideal as a small conference space with easy access to café and restaurant. The key focus for your event will be on your business event objectives. The culinary menu, the surroundings, the unique space will be utterly special whether it be a product launch, executive retreat, conference or perhaps this would be an ideal destination to spoil yourself and your partner for a pre or post conference escape. Olivers is perfectly positioned for those who seek a truly memorable business event.

rooms

Catering Facilities

Onsite

Maximum Capacity

100

pax

Licenced Premises

Yes

Theatre style

pax

Additional Information

Classroom style

pax

Pop Up Information

Banquet style

pax

Cocktail style

pax

Meeting Rooms

Boardroom style Pop up option 18

pax

100

pax

Accomodation

Heritage Buildings Marquee

20 rooms

40 pax

Andrea Lauder - Lead Andrea is our resident wine enthusiast, with a background that includes 10 years working with Central Otago Pinot Noir Ltd, profiling their fabulous wines to international markets. She also has extensive experience in the tourism sector after having worked in the corporate office of Shotover Jet and managed two Queenstown visitor centres. Andrea’s current role as Trade & Consumer Marketing Manager brings together her relationship building skills alongside her extensive knowledge of Central Otago to help organisations secure the best option for their next Business Event.

Jenny Worth - Support Jenny is the support behind the scenes that keeps things ticking along smoothly. Not only does she ensure all the small details are dealt with before they need to be, she also manages to be a busy mum to her two young kids. She is the go to person for her knowledge of Central Otago products having been the Alexandra i-SITE team leader for 11 years prior to stepping into her current role as Marketing & Administration Coordinator. Contact Jenny with any enquiry and she will either already have the answer or connect you appropriately.

Contact Details We would be delighted to connect and meet with you in person to share information on Central Otago and to aid you with your decision making. P: E: W:

+64 3 440 0637 conference@codc.govt.nz centralotagonz.com/business-events

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